The URL can be used to link to this page

Browse Search

Home My WebLink About20252652.tiffResolution Approve Award Letter and Intergovernmental Agreement for 2025 Paul Coverdell Forensic Science Improvement Grant for Northern Colorado Regional Forensic Laboratory, and Authorize Chair and Sheriff's Office to Sign Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with an Award Letter and Intergovernmental Agreement for the 2025 Paul Coverdell Forensic Science Improvement Grant for the Northern Colorado Regional Forensic Laboratory between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, and the Colorado Department of Public Safety, Division of Criminal Justice, commencing upon full execution of signatures, and ending September 30, 2026, with further terms and conditions being as stated in said award letter and agreement, and Whereas, after review, the Board deems it advisable to approve said award letter and agreement, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Award Letter and Intergovernmental Agreement for the 2025 Paul Coverdell Forensic Science Improvement Grant for the Northern Colorado Regional Forensic Laboratory between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved. Be it further resolved by the Board that the Chair, and Daren Ford, Director of the Northern Colorado Regional Forensic Laboratory, be, and hereby are, authorized to sign said agreement. cc: ,O c OF/ -TM ), ACT( RW/CD) \u\aq\aS 2025-2652 SO0046 Award Letter and Intergovernmental Agreement for 2025 Paul Coverdell Forensic Science Improvement Grant for Northern Colorado Regional Forensic Laboratory Page 2 The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 24th day of September, A.D., 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppler: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board 2025-2652 SO0046 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2025-2026 Paul Coverdell Science Improvement Grant Award DEPARTMENT: Sheriff's Office Crime Lab DATE: September 16, 2025 PERSON REQUESTING: Daren Ford, Lab Director Brief description of the problem/issue: The Regional Crime Lab has received a Grant Award Letter for $26,446 in training funds from the Paul Coverdell Formula Grant. These federal funds are provided to each state in the form of a formula grant based upon the number of Type 1 Crimes found within the five partnered agencies associated with the crime lab. The lab has utilized this grant for the past several years to train and certify the analysts assigned to the Regional Lab. The grant does not require matching funds. Having examined the needs of the lab and areas where training is needed most, I have identified training opportunities, and I am requesting acceptance of the Grant Award. The training request is for three courses related to DME (Digital Media Evidence) for staff involved in processing cell phones, and audio/video related evidence. These trainings expand our capabilities within the DME section and will assist with our backlog. The remaining funds will be used for a leadership training specific to crime labs, and training examiners associated with firearms, DNA, and Latent Prints. I have attached the Grant Award Letter for review. What options exist for the Board? Consequences: Failure to approve this award will cause an increase in funding request from the county and partnered agencies to offset the need for training. Impacts: The grant funding helps training analysts and maintain their certifications. Ultimately the grant funding helps expand the knowledge and skills of the analysts and helps in the reduction in the backlog. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): There are no additional costs to the county associated with this grant request. Recommendation: I recommend accepting the Grant Award. 2025-2652 ct'7z7 so oo-- o Support Recommendation Schedule Place on BOCC Aaenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross -ha Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Grant Award Letter Intergovernmental Grant Agreement Cover Page State Agency Department of Public Safety, Division of Criminal Justice Grantee Weld County Grantee UEI MKKXT9U9MTV5 Grant Amount 15PBJA-24-GG-03215-COVE $26,446.00 Total for All Federal Funds $26,446.00 Agreement Number 2024-DN-25-4 Grant Issuance Date October 1, 2025 Grant Expiration Date September 30, 2026 Fund Expenditure End Date September 30, 2026 Grantee Match Amount Required 15PBJA-24-GG-03215-COVE $0.00 Total for All Federal Funds $0.00 Agreement Authority - The Division of Criminal Justice is authorized to disburse these funds by Colorado Revised Statute 24-33.503 and 507. Project Summary The Northern Colorado Regional Forensic Lab (NCRFL) is a consortium of 5 law enforcement agencies that have combined staff, along with CBI staff housed in Greeley, to provide forensic services to the Northern Colorado region, primarily to the participating agencies. The lab in conjunction with the CBI was accredited in May 2015 in chemistry, biology -bodily fluid identification, firearms, and latent prints. In addition, the areas of Biology -DNA Nuclear and Digital a Multimedia Evidence (DME) were accredited in 2016. The lab is seeking to train forensic scientists in their area of expertise to continue to improve the quality of forensic services to the people of Northern Colorado and address the concerns of the National Commission on Forensic Sciences (NCFS). This training will also include the training of a DME analyst that will be involved in the processing of electronic evidence associated with the illegal distribution of synthetic opioids. Grant Purpose The Paul Coverdell Forensic Science Improvement Grants Program is intended to either improve current operations in the quality and/or timeliness of forensic science or medical examiner/coroner's offices at the state or within units of local government. To that end, Colorado is prioritizing Coverdell funds for assisting applicants in achieving or maintaining accreditation (quality) as well as reduction Page 1 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 of forensic analysis backlogs (timeliness). In addition, because the Bureau of Justice Assistance is also asking that states and localities use these funds to specifically target the challenges which the opioid abuse crisis has brought to the forensic community, activities related to forensic services related to opioids are also a priority. Subgrants were solicited through a process which involved sending an Intent to Apply/Announcement of Available Funds to current subrecipients and other eligible entities on DCJ's Colorado Forensic Laboratories Roster, inviting entities who submitted an Intent to apply, internal review of applications, and inclusion of subgrant projects in the federal application. This grant is specified in the federal grant award. Exhibits and Order of Precedence The following Exhibits and attachments are included with this Agreement: 1. Exhibit A, Sample Option Letter 2. Exhibit B, Grant Requirements 3. Exhibit C, Special Conditions 4. Exhibit D, Statement of Work 5. Exhibit E, Budget 6. Exhibit F, Federal Provisions In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment, such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority: 1. Exhibit F, Federal Provisions 2. Exhibit C, Special Conditions 3. Colorado Special Provisions in §18 of the main body of this Agreement. 4. The provisions of the other sections of the main body of this Agreement. 5. Exhibit B, Grant Requirements 6. Exhibit D, Statement of Work. 7. Exhibit E, Budget Principal Representatives For the State: Matthew M. Lunn, PhD, Director Division of Criminal Justice Department of Public Safety 700 Kipling Street, Suite 1000 Denver, Colorado 80215-5897 Matthew.Lunn@state.co.us For Grantee: Perry Buck, County Commissioner Chair Weld County 1150 O Street Greeley, CO 80731-9596 BOCC-Contracts@weldgov.com Page 2 of 31 Version: 08/11/2025 (DCJ 8/29/25) UUL.UJlylI CIIL). Jvur OL.7!-.Jur J-YrvJ-oMu I-MuuhvVCI- I UM Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Federal Award(s) Applicable to This Grant Award Federal Award Office U.S. Department of Justice (US DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) Federal Grant Program Name Paul Coverdell Forensic Science Improvement Grants Program - Formula Federal Assistance Listing # 16.742 Federal Funding Source I Federal Award Number: 15PBJA-24-GG-03215-COVE Federal Award Date: 09/27/2024 Federal Statutory Authority: This project is supported under FY24 (BJA - Coverdell-Formula) Public Law 90-351, Title I, Sec. 2801-2806 (codified at 34 U.S.C. 10561-10566) Total Amount of Federal Award (this is not the amount of this grant agreement): $356,127 Page 3 of 31 Version: 08/11/2025 (DCJ 8/29/25) UUI:UDIyII CI IVCIUi.rC IU. JVUr OLU/ -JJr J -'4r UJ-UMU I-ML.rUnLJVCI-7I MY Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Signature Page The Signatories Listed Below Authorize this Grant GRANTEE Weld County Signed by: Pnbi—l5Ac' By: Perry Buck, County Commissioner Chair STATE OF COLORADO Jared S. Polis, Governor Department of Public Safety Stan Hilkey, Executive Director cSigned by: M.affiktw L f umAi PLV 8C8941EFA6124C4... By: Matthew M. Lunn, PhD, Director, Division of Criminal Justice Date: 10/06/2025 112:56:53 PM MDT Date: 10/06/2025 I 5:47:38 PM PDT In accordance with S24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD DoeuSigned by: at tiai t.1, By: Lyndsay J. Clelland, Grant Coordinator, Division of Criminal Justice Date 10/06/2025110:25:27 PM MDT Page 4 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Table of Contents Cover Page 1 Federal Award(s) Applicable to This Grant Award 3 Signature Page 4 Table of Contents 5 1. Grant 6 2. Term 6 3. Definitions 6 4. Statement of Work 10 5. Payments to Grantee 10 6. Reporting - Notification 11 7. Grantee Records 12 8. Confidential Information -State Records 12 9. Conflict of Interest 14 10. Insurance 14 11. Breach of Agreement 14 12. Remedies 15 13. Dispute Resolution 17 14. Notices and Representatives 17 15. Rights in Work Product and Other Information 17 16. Governmental Immunity 17 17. General Provisions 18 18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) 20 Exhibit A - Sample Option Letter 23 Exhibit B - Grant Requirements 25 Exhibit C - Special Conditions 28 Exhibit D - Statement of Work 29 Exhibit E - Budget 30 Exhibit F - Federal Requirements 31 Page 5 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 1. Grant As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter (the "State") hereby obligates and awards to Grantee shown on the first page of this Grant Award Letter (the "Grantee") an award of Grant Funds in the amounts shown on the first page of this Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter, Grantee agrees to comply with the terms and conditions of this Grant Award Letter and requirements and provisions of all Exhibits to this Grant Award Letter. 2. Term A. Initial Grant Term and Extension The Parties' respective performances under this Grant Award Letter shall commence on the Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner terminated or further extended in accordance with the terms of this Grant Award Letter. Upon request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award Letter by providing Grantee with an updated Grant Award Letter showing the new Grant Expiration Date, or issue a grant modification in accordance with §17.D. B. Early Termination in the Public Interest The State is entering into this Grant Award Letter to serve the public interest of the State of Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award Letter ceases to further the public interest of the State or if State, Federal or other funds used for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter in whole or in part by providing written notice to Grantee that includes, to the extent practicable, the public interest justification for the termination. If the State terminates this Grant Award Letter in the public interest, the State shall pay Grantee an amount equal to the percentage of the total reimbursement payable under this Grant Award Letter that corresponds to the percentage of Work satisfactorily completed, as determined by the State, less payments previously made. C. Grantee's Termination Under Federal Requirements Grantee may request termination of this Grant by sending notice to the State, which includes the reasons for the termination and the effective date of the termination. If this Grant is terminated in this manner, then Grantee shall return any advanced payments made for work that will not be performed prior to the effective date of the termination. 3. Definitions The following terms shall be construed and interpreted as follows: A. "Agreement" means this agreement, including all attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future modifications thereto. B. "Award" means an award by a Recipient to a Subrecipient funded in whole or in part by a Federal Award. The terms and conditions of the Federal Award flow down to the Award unless the terms and conditions of the Federal Award specifically indicate otherwise. Page 6 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 C. "Breach of Agreement" means the failure of a Party to perform any of its obligations in accordance with this Agreement, in whole or in part or in a timely or satisfactory manner. The institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Grantee, or the appointment of a receiver or similar officer for Grantee or any of its property, which is not vacated or fully stayed within 30 days after the institution of such proceeding, shall also constitute a breach. If Grantee is debarred or suspended under §24-109-105, C.R.S. at any time during the term of this Agreement, then such debarment or suspension shall constitute a breach. D. "Budget" means the budget for the Work described in Exhibit E. E. "Business Day" means any day in which the State is open and conducting business, but shalt not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11-101(1) C.R.S. F. "CJI" means criminal justice information collected by criminal justice agencies needed for the performance of their authorized functions, including, without limitation, all information defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security Policy, as amended and all Criminal Justice Records as defined under §24-72-302 C.R.S. G. "CORA" means the Colorado Open Records Act, §§24-72-200.1 et seq., C.R.S. H. "Cost Sharing" means a portion of project costs not paid under this Subaward. This includes match which refers to required levels of cost share that must be provided (2 CFR 200.306) I. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including all attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and cited authorities, and any future updates thereto. J. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or otherwise made available for payment by the State under this Grant Award Letter. K. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this Grant Award Letter. L. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this Grant Award Letter. M. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of this Grant N. "Extension Term" means the period of time by which the Grant Expiration Date is extended by the State through delivery of an updated Grant Award Letter O. "Federal Award" means an award of Federal financial assistance or a cost - reimbursement contract under the Federal Acquisition Regulations by a Federal Awarding Agency to the Recipient. "Federal Award" also means an agreement setting forth the terms and conditions of the Federal Award. The term does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. P. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient. The Federal agency for this Agreement may be found in the Federal Award(s) Applicable to This Grant Award section of this Agreement, and is the Federal Awarding Agency for the Federal Award which is the subject of this Grant. Page 7 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Q. "Goods" means any movable material acquired, produced, or delivered by Grantee as set forth in this Grant Award Letter and shall include any movable material acquired, produced, or delivered by Grantee in connection with the Services. R. "Incident" means any accidental or deliberate event that results in or constitutes an imminent threat of the unauthorized access or disclosure of State Confidential Information or of the unauthorized modification, disruption, or destruction of any State Records. S. "Initial Term" means the time period between the Grant Issuance Date and the Grant Expiration Date. T. "Party" means the State or Grantee, and "Parties" means both the State and Grantee. U. "PCI" means payment card information including any data related to credit card holders' names, credit card numbers, or the other credit card information as may be protected by state or federal law. V. "PII" means personally identifiable information including, without limitation, any information maintained by the State about an individual that can be used to distinguish or trace an individual's identity, such as name, social security number, date and place of birth, mother's maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information. PII includes, but is not limited to, all information defined as personally identifiable information in §524-72-501 and 24-73-101 C.R.S. "PII" shall also mean "personal identifying information" as set forth at § 24-74-102, et. seq., C.R.S. W. "PHI" means any protected health information, including, without limitation any information whether oral or recorded in any form or medium: (i) that relates to the past, present or future physical or mental condition of an individual; the provision of health care to an individual; or the past, present or future payment for the provision of health care to an individual; and (ii) that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual. PHI includes, but is not limited to, any information defined as Individually Identifiable Health Information by the federal Health Insurance Portability and Accountability Act. X. "Recipient" means the State Agency shown on the first page of this Grant Award Letter, for the purposes of the Federal Award. Y. "Services" means the services to be performed by Grantee as set forth in this Grant Award Letter, and shall include any services to be rendered by Grantee in connection with the Goods. Z. "State Confidential Information" means any and all State Records not subject to disclosure under CORA. State Confidential Information shall include, but is not limited to, PII, PHI, PCI, Tax Information, CJI, and State personnel records not subject to disclosure under CORA. State Confidential Information shall not include information or data concerning individuals that is not deemed confidential but nevertheless belongs to the State, which has been communicated, furnished, or disclosed by the State to Grantee which (i) is subject to disclosure pursuant to CORA; (ii) is already known to Grantee without restrictions at the time of its disclosure to Grantee; (iii) is or subsequently becomes publicly available without breach of any obligation owed by Grantee to the State; (iv) is disclosed to Grantee, without confidentiality obligations, by Page 8 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 a third party who has the right to disclose such information; or (v) was independently developed without reliance on any State Confidential Information. AA. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller pursuant to 824-30-202(13)(a) C.R.S. BB. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. If a single calendar year follows the term, then it means the State Fiscal Year ending in that calendar year. CC. "State Records" means any and all State data, information, and records, regardless of physical form, including, but not limited to, information subject to disclosure under CORA. DD. "Sub -Award" means this grant by the State (a Recipient) to Grantee (a Subrecipient) funded in whole or in part by a Federal Award. The terms and conditions of the Federal Award flow down to this Sub -Award unless the terms and conditions of the Federal Award specifically indicate otherwise. EE. "Subcontractor" means third -parties, if any, engaged by Grantee to aid in performance of the Work. This establishes a procurement relationship. The subcontractor provides goods or services for the benefit of the purchaser. FF. "Subgrantee" means third -parties, if any, engaged by Grantee to aid in performance of the Work. This establishes a grant relationship. The beneficiary, not the purchaser, receives benefit from the work. A subgrantee receiving federal grant funds is also called a subrecipient. There may be multiple tiers of subgrantees/subrecipients that do not include procurement transactions. GG. "Subrecipient" means an entity that receives a Sub -Award from a pass -through entity to carry out part of a Federal award., The term subrecipient does not a beneficiary or participant. A Subrecipient may also be a recipient of other Federal Awards directly from a Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient. HH. "Tax Information" means Federal and State of Colorado tax information including, without limitation, Federal and State tax returns, return information, and such other tax -related information as may be protected by Federal and State law and regulation. Tax Information includes, but is not limited to all information defined as Federal tax information in Internal Revenue Service Publication 1075. II. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The terms and conditions of the Uniform Guidance flow down to the Awards to Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal Award specifically indicate otherwise. JJ. "Work" means the delivery of the Goods and performance of the Services described in this Grant Award Letter. KK. "Work Product" means the tangible and intangible results of the Work, whether finished or unfinished, including drafts. Work Product includes, but is not limited to, documents, text, software (including source code), research, reports, proposals, specifications, plans, notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys, maps, materials, ideas, concepts, know-how, and any other results of Page 9 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 the Work. "Work Product" does not include any material that was developed prior to the Grant Issuance Date that is used, without modification, in the performance of the Work. Any other term used in this Grant Award Letter that is defined in an Exhibit shalt be construed and interpreted as defined in that Exhibit. 4. Statement of Work Grantee shall complete the Work as described in this Grant Award Letter and in accordance with the provisions of Exhibit D. The State shall have no liability to compensate or reimburse Grantee for the delivery of any goods or the performance of any services that are not specifically set forth in this Grant Award Letter. 5. Payments to Grantee A. Maximum Amount Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount shown on the first page of this Grant Award Letter. Financial obligations of the State payable after the current State Fiscal Year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. The State shall not be liable to pay or reimburse Grantee for any Work performed or expense incurred before the Grant Issuance Date or after the Grant Expiration Date; provided, however, that Work performed and expenses incurred by Grantee before the Grant Issuance Date that are chargeable to an active Federal Award may be submitted for reimbursement as permitted by the terms of the Federal Award. B. Federal Recovery The close-out of a Federal Award does not affect the right of the Federal Awarding Agency or the State to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the Record Retention Period, as defined below. C. Reimbursement of Grantee Costs Upon prior written approval, the State shall reimburse Grantee's allowable costs, not exceeding the maximum total amount described in this Grant Award Letter for all allowable costs described in this Grant Award Letter and shown in the Budget, except that Grantee may adjust the amounts between each line item of the Budget without formal modification to this Agreement as long as the Grantee provides notice to and written approval from the State in the form of a DCJ Form 4-A, the change does not modify the total maximum amount of this Grant Award Letter or the maximum amount for any state fiscal year, and the change does not modify any requirements of the Work. The State shall reimburse Grantee for the Federal share of properly documented allowable costs related to the Work after the State's review and approval thereof, subject to the provisions of this Grant. The State shall only reimburse allowable costs if those costs are: (i) reasonable and necessary to accomplish the Work and for the Goods and Services provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items of value received by Grantee that reduce the cost actually incurred). Page 10 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 D. Close -Out. Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To complete close out, Grantee shall submit to the State all deliverables (including documentation) as defined in this Grant Award Letter and Grantee's final reimbursement request or invoice. The State will withhold payment of allowable costs until all final documentation has been submitted and accepted by the State as substantially complete. If the Federal Awarding Agency has not closed this Federal Award within 1 year and 90. days after the Grant Expiration Date due to Grantee's failure to submit required documentation, then Grantee may be prohibited from applying for new Federal Awards through the State until such documentation is submitted and accepted. E. Matching Funds Grantee shall provide the Local Match Amount shown on the first page of this Grant Award Letter and described in Exhibit E , if applicable. Grantee's obligation to pay all or part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purpose of this Agreement by the authorized representatives of Grantee. Grantee shall appropriate and allocate all Local Match Amounts to the purpose of this Grant Award Letter. Grantee does not by accepting this Grant Award Letter irrevocably pledge present cash reserves for payments in future fiscal years, and this Grant Award Letter is not intended to create a multiple -fiscal year debt of Grantee. Grantee shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Grantee's laws or policies. 6. Reporting - Notification A. Quarterly Reports In addition to any reports required pursuant to any Exhibit, for any Agreement having a term longer than three months, Grantee shall submit, on a quarterly basis, a written report specifying progress made for each specified performance measure and standard in this Agreement. Such progress report shall be in accordance with the procedures developed and prescribed by the State. Progress reports shall be submitted to the State not later than five Business Days following the end of each calendar quarter or at such time as otherwise specified by the State B. Performance and Final Status Grantee shall submit all financial, performance and other reports to the State no later than the end of the close out described in S5.D, containing an evaluation and review of Grantee's performance and the final status of Grantee's obligations hereunder. C. Violations Reporting Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or State criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal Award. The State or the Federal Awarding Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include, without limitation, suspension or debarment. Page 11 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 7. Grantee Records A. Maintenance and Inspection Grantee shall make, keep, and maintain, all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to this Grant for a period of three years following the completion of the close out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe all such records during normal business hours at Grantee's office or place of business, unless the State determines that an audit or inspection is required without notice at a different time to protect the interests of the State. If any litigation, claim, or audit related to this Award starts before expiration of the Record Retention Period, the Record Retention Period shall extend until all litigation, claims, or audit findings have been resolved and final action taken by the State. A cognizant agency for audit, oversight or indirect costs, and the State, may notify Grantee in writing that the Record Retention Period shall be extended. For records for real property and equipment, the Record Retention Period shall extend three years following final disposition of such property. B. Monitoring The State will monitor Grantee's performance of its obligations under this Grant Award Letter using procedures as determined by the State. Grantee shall allow the State to perform all monitoring required by the Uniform Guidance, based on the State's risk analysis of Grantee. The State shall have the right, in its sole discretion, to change its monitoring procedures and requirements at any time during the term of this Agreement. The State shall monitor Grantee's performance in a manner that does not unduly interfere with Grantee's performance of the Work. If Grantee enters into a subcontract or subgrant with an entity, then the subcontract or subgrant entered into by Grantee shall contain provisions permitting both Grantee and the State to perform all monitoring of that Subcontractor or Subgrantee in accordance with the Uniform Guidance, and other State procedure. C. Final Audit Report Grantee shall promptly submit to the State a copy of any final audit report of an audit performed on Grantee's records that relates to or affects this Grant or the Work, whether the audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results of that audit to the State within the same timelines as the submission to the federal government. 8. Confidential Information -State Records A. Confidentiality Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold and maintain, any and all State Records that the State provides or makes available to Grantee for the sole and exclusive benefit of the State, unless those State Records are otherwise publicly available at the time of disclosure or are subject to disclosure by Grantee under CORA. Grantee shall not, without prior written approval of the State, use for Grantee's own benefit, publish, copy, or otherwise disclose to any third party, or permit the use by any third party for its benefit or to the detriment of the State, any State Records, except as otherwise stated in this Grant Award Letter. Grantee shall provide for the security of all State Confidential Information in accordance with all policies Page 12 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 promulgated by the Colorado Office of Information Security and all applicable laws, rules, policies, publications, and guidelines. If Grantee or any of its Subcontractors or Subgrantees will or may receive the following types of data, Grantee or its Subcontractors or Subgrantees shall provide for the security of such data according to the following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if applicable. Grantee shall immediately forward any request or demand for State Records to the State's principal representative. B. Other Entity Access and Nondisclosure Agreements Grantee may provide State Records to its agents, employees, assigns, Subgrantees and Subcontractors as necessary to perform the Work, but shall restrict access to State Confidential Information to those agents, employees, assigns, Subgrantees and Subcontractors who require access to perform their obligations under this Grant Award Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and Subcontractors sign nondisclosure agreements with provisions at least as protective as those in this Grant, and that the nondisclosure agreements are in force at all times the agent, employee, assign, Subgrantees or Subcontractor has access to any State Confidential Information. Grantee shall provide copies of those signed nondisclosure restrictions to the State upon request. C. Use, Security, and Retention Grantee shall use, hold and maintain State Confidential Information in compliance with any and all applicable laws and regulations in facilities located within the United States, and shall maintain a secure environment that ensures confidentiality of all State Confidential Information wherever located. Grantee shall provide the State with access, subject to Grantee's reasonable security requirements, for purposes of inspecting and monitoring access and use of State Confidential Information and evaluating security control effectiveness. Upon the expiration or termination of this Grant, Grantee shall return State Records provided to Grantee or destroy such State Records and certify to the State that it has done so, as directed by the State. If Grantee is prevented by law or regulation from returning or destroying State Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease to use, such State Confidential Information. D. Incident Notice and Remediation If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate with the State regarding recovery, remediation, and the necessity to involve law enforcement, as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of incurring a similar type of Incident in the future as directed by the State, which may include, but is not limited to, developing and implementing a remediation plan that is approved by the State at no additional cost to the State. Page 13 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 E. Safeguarding PII If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this Agreement, Grantee shall provide for the security of such PII, in a manner and form acceptable to the State, including, without limitation, State non -disclosure requirements, use of appropriate technology, security practices, computer access security, data access security, data storage encryption, data transmission encryption, security inspections, and audits. Grantee shall be a "Third -Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and shall maintain security procedures and practices consistent with §824-73-101 et seq., C.R.S. In addition, as set forth in 5 24-74-102, et. seq., C.R.S., Grantee, including, but not limited to, Grantee's employees, agents, Subgrantees and Subcontractors, agrees not to share any PII with any third parties for the purpose of investigating for, participating in, cooperating with, or assisting with Federal immigration enforcement. If Grantee is given direct access to any State databases containing PII, Grantee shall execute, on behalf of itself and its employees, the certification as provided by the State on an annual basis Grantee's duty and obligation to certify as set forth by the state and shall continue as long as Grantee has direct access to any State databases containing PII. If Grantee uses any Subgrantees or Subcontractors to perform services requiring direct access to State databases containing PII, the Grantee shall require such Subgrantees or Subcontractors to execute and deliver the certification to the State on an annual basis, so long as the Subgrantee or Subcontractor has access to State databases containing PII. 9. Conflict of Interest Grantee shall not engage in any business or activities, or maintain any relationships that conflict in any way with the full performance of the obligations of Grantee under this Grant. Grantee acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be harmful to the State's interests and absent the State's prior written approval, Grantee shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the full performance of Grantee's obligations under this Grant. If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure statement setting forth the relevant details for the State's consideration. Grantee acknowledges that all State employees are subject to the ethical principles described in §24- 18-105, C.R.S. Grantee further acknowledges that State employees may be subject to the requirements of §24-18-105, C.R.S. with regard to this Grant. 10. Insurance Grantee shall maintain at all times during the term of this Grant such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental Immunity Act, 524-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that any Subgrantees and Subcontractors maintain all insurance customary for the completion of the Work done by that Subgrantees or Subcontractor and as required by the State or the GIA. 11. Breach of Agreement In the event of a breach of agreement, the aggrieved party shall give written notice of breach of agreement to the other party. If the notified party does not cure the breach, at its sole expense, within 30 days after the delivery of written notice, the party may exercise any of the remedies as described in 812 for that party. Notwithstanding any provision of this agreement to the contrary, the state, in its discretion, need not provide notice or a cure Page 14 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 period and may immediately terminate this agreement in whole or in part or institute any other remedy in this agreement in order to protect the public interest of the state; or if grantee is debarred or suspended under 624-109-105, C.R.S., the state, in its discretion, need not provide notice or cure period and may terminate this agreement in whole or in part or institute any other remedy in this agreement as of the date that the debarment or suspension takes effect. 12. Remedies A. State's Remedies In addition to any remedies available under any exhibit to this grant agreement, if grantee is in breach under any provision of this agreement and fails to cure such breach, the state, following the notice and cure period set forth in S11, shall have all of the remedies listed in this section in addition to all other remedies set forth in this agreement or at law. The state may exercise any or all of the remedies available to it, in its discretion, concurrently or consecutively. i. Termination for Breach In the event of grantee's uncured breach, the state may terminate this entire agreement or any part of this agreement. Additionally, if grantee fails to comply with any terms of the federal award, then the state may, in its discretion or at the direction of a federal awarding agency, terminate this entire agreement or any part of this agreement. Grantee shall continue performance of this agreement to the extent not terminated, if any. The State may also terminate this grant agreement at any time if the State has determined, in its sole discretion, that Grantee has ceased performing the Work without intent to resume performance, prior to the completion of the Work. a. Obligation and Rights To the extent specified in any termination notice, Grantee shall not incur further obligations or render further performance past the effective date of such notice, and shall terminate outstanding orders and subcontracts with third parties. However, Grantee shall complete and deliver to the State all Work not cancelled by the termination notice, and may incur obligations as necessary to do so within this Agreement's terms. At the request of the State, Grantee shall assign to the State all of Grantee's rights, title, and interest in and to such terminated orders or subcontracts. Upon termination, Grantee shall take timely, reasonable and necessary action to protect and preserve property in the possession of Grantee but in which the State has an interest. At the State's request, Grantee shall return materials owned by the State in Grantee's possession at the time of any termination. Grantee shall deliver all completed Work Product and all Work Product that was in the process of completion to the State at the State's request. b. Payments Notwithstanding anything to the contrary, the State shall only pay Grantee for accepted Work received as of the date of termination. If, after termination by the State, the State agrees that Grantee was not in breach or that Grantee's action or inaction was excusable, such termination shall be treated as a Page 15 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 termination in the public interest, and the rights and obligations of the Parties shall be as if this Agreement had been terminated in the public interest under S2.B. c. Damages and Withholding Notwithstanding any other remedial action by the State, Grantee shall remain liable to the State for any damages sustained by the State in connection with any breach by Grantee, and the State may withhold payment to Grantee for the purpose of mitigating the State's damages until such time as the exact amount of damages due to the State from Grantee is determined. The State may withhold any amount that may be due Grantee as the State deems necessary to protect the State against loss including, without limitation, loss as a result of outstanding liens and excess costs incurred by the State in procuring from third parties replacement Work as cover. ii. Remedies Not Involving Termination The State, in its discretion, may exercise one or more of the following additional remedies: a. Suspend Performance Suspend Grantee's performance with respect to all or any portion of the Work pending corrective action as specified by the State without entitling Grantee to an adjustment in price or cost or an adjustment in the performance schedule. Grantee shall promptly cease performing Work and incurring costs in accordance with the State's directive, and the State shall not be liable for costs incurred by Grantee after the suspension of performance. b. Withhold Payment Withhold payment to Grantee until Grantee corrects its Work. c. Deny Payment Deny payment for Work not performed, or that due to Grantee's actions or inactions, cannot be performed or if they were performed are reasonably of no value to the state; provided, that any denial of payment shall be equal to the value of the obligations not performed. d. Removal Demand immediate removal of any of grantee's employees, agents, or subcontractors from the work whom the state deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable or whose continued relation to this agreement is deemed by the state to be contrary to the public interest or the state's best interest. e. Intellectual Property If any work infringes, or if the state in its sole discretion determines that any work is likely to infringe, a patent, copyright, trademark, trade secret or other intellectual property right, grantee shall, as approved by the state (i) secure that right to use such work for the state and grantee; (ii) replace the work with non -infringing work or modify the work so that it becomes non -infringing; or, Page 16 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 (iii) remove any infringing work and refund the amount paid for such work to the state. f. Collection of Unallowable Costs (2 CFR 200.410) Payments made for costs determined to be unallowable by either the awarding Federal agency, cognizant agency for indirect costs, or pass -through entity must be refunded with interest to the Federal Government. Unless directed by Federal statue or regulation, repayments must be made in accordance with the instructions provided by the Federal agency or pass -through entity that made the allowability determination. See §§ 200.300 through 200.309, and § 200.346. B. Grantee's Remedies If the State is in breach of any provision of this Agreement and does not cure such breach, Grantee, following the notice and cure period in §11 and the dispute resolution process in §13 shall have all remedies available at law and equity. 13. Dispute Resolution Except as herein specifically provided otherwise or as required or permitted by federal regulations related to any Federal Award that provided any of the Grant Funds, disputes concerning the performance of this Grant that cannot be resolved by the designated Party representatives shall be referred in writing to a senior departmental management staff member designated by the State and a senior manager or official designated by Grantee for resolution. 14. Notices and Representatives Each Party shall identify an individual to be the principal representative of the designating Party and shall provide this information to the other Party. All notices required or permitted to be given under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by email to the representative of the other Party. Either Party may change its principal representative or principal representative contact information by notice submitted in accordance with this S13. 15. Rights in Work Product and Other Information Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of and otherwise exploit all intellectual property created by Grantee or any Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant. 16. Governmental Immunity Liability for claims for injuries to persons or property arising from the negligence of the Parties, their departments, boards, commissions committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.5.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this Grant Award Letter shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. Page 17 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 17. General Provisions A. Assignment Grantee's rights and obligations under this Grant are personal and may not be transferred or assigned without the prior, written consent of the State. Any attempt at assignment or transfer without such consent shall be void. Any assignment or transfer of Grantee's rights and obligations approved by the State shall be subject to the provisions of this Grant Award Letter. B. Captions and References The captions and headings in this Grant Award Letter are for convenience of reference only, and shall not be used to interpret, define, or limit its provisions. All references in this Grant Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments, are references to sections, subsections, exhibits or other attachments contained herein or incorporated as a part hereof, unless otherwise noted. C. Entire Understanding This Grant Award Letter represents the complete integration of all understandings between the Parties related to the Work, and all prior representations and understandings related to the Work, oral or written, are merged into this Grant Award Letter. D. Modification The State may modify the terms and conditions of this Grant by issuance of an updated Grant Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of the updated letter. The Parties may also agree to modification of the terms and conditions of the Grant in a formal amendment to this Grant, properly executed and approved in accordance with applicable Colorado State law and State Fiscal Rules. Modifications permitted under this Agreement, shall conform to the policies issued by the Colorado State Controller. i. The State may, at the State's discretion, use an Option Letter or Grant Funding Change letter substantially equivalent to Exhibit A, Sample Option Letter and the State Controller Grant Funding Change Letter to modify the grant agreement. If exercised, the provisions of the Option Letter or Grant Funding Change Letter shall become part of and be incorporated into the original grant. ii. The State may increase or decrease the quantity of goods/services described Exhibit D, Statement of Work and Exhibit E, Budget based upon the rates established in the Grant. If the State exercises the option, it will provide written notice to Grantee at least 15 days prior to the end of the current grant term in a form substantially equivalent to Exhibit A, Sample Option Letter. iii. The State may add or delete the goods/services described Exhibit D, Statement of Work and Exhibit E, Budget as long as the change does not change the overall scope of the approve grant. If the State exercises the option, it will provide written notice to Grantee at least 15 days prior to the end of the current grant term in a form substantially equivalent to Exhibit A, Sample Option Letter. Page 18 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 iv. The State may, at the State's discretion, issue an updated Exhibit D, Statement of Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit A, Sample Option Letter to reflect changes that do not substantially change the intended purpose of the grant. The provisions of the Option Letter shall become part of and be incorporated into this Grant. E. Statutes, Regulations, Fiscal Rules, and Other Authority. Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal policy or other authority shall be interpreted to refer to such authority then current, as may have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply with all applicable Federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Digital Signatures If any signatory signs this agreement using a digital signature in accordance with the Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of digital signatures issued under the State Fiscal Rules, then any agreement or consent to use digital signatures within the electronic system through which that signatory signed shall be incorporated into this Grant Award Letter by reference. G. Severability The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect the validity or enforceability of any other provision of this Grant Award Letter, which shall remain in full force and effect, provided that the Parties can continue to perform their obligations under the Grant in accordance with the intent of the Grant. H. Survival of Certain Grant Award Letter Terms Any provision of this Grant Award Letter that imposes an obligation on a Party after termination or expiration of the Grant shall survive the termination or expiration of the Grant and shall be enforceable by the other Party. Third Party Beneficiaries Except for the Parties' respective successors and assigns described above, this Grant Award Letter does not and is not intended to confer any rights or remedies upon any person or entity other than the Parties. Any services or benefits which third parties receive as a result of this Grant are incidental to the Grant, and do not create any rights for such third parties. J. Waiver A Party's failure or delay in exercising any right, power, or privilege under this Grant Award Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege preclude any other or further exercise of such right, power, or privilege. K. Accessibility i. Grantee shall indemnify, save, hold harmless, and assume liability on behalf of the State, its officers, employees, agents and assignees (collectively the "Indemnified Parties") for any and all costs, expenses, claims, damages, liabilities, court Page 19 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 awards, attorney fees and related costs, and other amounts incurred by any of the Indemnified Parties in relation to Grantee's noncompliance with §§24-85-101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85- 103, C.R.S. State employees are considered third parties for the purposes of this section. ii. Grantee shall comply with the Accessibility Standards for Individuals with a Disability, as adopted by the Office Of Information Technology pursuant to §24-85- 103 C.R.S. iii. The State may require Grantee's compliance with the Accessibility Standards for Individuals with a Disability adopted by the Office of Information Technology pursuant to §24-85-103 C.R.S. is determined and tested by a qualified third party selected by the State. The State may ask the Grantee to review the selection of the third party. Grantee shall be responsible for all costs associated with the third - party vendor's assessment. If Grantee is not in compliance as determined by the third -party vendor, at the State's request and at the State's direction, Grantee shall promptly take all necessary actions to come into compliance using a State - approved vendor, at no additional cost to the State. L. Federal Provisions Grantee shall comply with all applicable requirements of Exhibit F at all times during the term of this Grant. 18. Colorado Special Provisions (Colorado Fiscal Rule 3-3) A. Statutory Approval. §24-30-202(1) C.R.S. This Grant Award Letter shall not be valid until it has been approved by the Colorado State Controller or designee. If this Grant Award Letter is for a Major Information Technology Project, as defined in §24-37.5-102(2.6), then this Grant Award Letter shall not be valid until it has been approved by the State's Chief Information Officer or designee. B. Fund Availability. §24-30-202(5.5) C.R.S. Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. C. Governmental Immunity. Liability for claims for injuries to persons or property arising from the negligence of the State, its departments, boards, commissions committees, bureaus, offices, employees and officials shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this Grant Award Letter shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, contained in these statutes. Page 20 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 D. Independent Contractor. Grantee shall perform its duties hereunder as an independent contractor and not as an employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an agent or employee of the State. Grantee shall not have authorization, express or implied, to bind the State to any agreement, liability, or understanding, except as expressly set forth herein. Grantee and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for Grantee or any of its agents or employees. Grantee shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Grant Award Letter. Grantee shall (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, (b) provide proof thereof when requested by the State, and (c) be solely responsible for its acts and those of its employees and agents. E. Compliance with Law. Grantee shall comply with all applicable federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law, Jurisdiction, and Venue. Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Grant Award Letter. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. All suits or actions related to this Grant Award Letter shall be filed and proceedings held in the State of Colorado and exclusive venue shall be in the City and County of Denver. G. Prohibited Terms. Any term included in this Grant Award Letter that requires the State to indemnify or hold Grantee harmless; requires the State to agree to binding arbitration; limits Grantee's liability for damages resulting from death, bodily injury, or damage to tangible property; or that conflicts with this provision in any way shall be void ab initio. Nothing in this Grant Award Letter shall be construed as a waiver of any provision of S24- 106-109 C.R.S. H. Software Piracy Prohibition. State or other public funds payable under this Grant Award Letter shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term of this Grant Award Letter and any extensions, Grantee has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that Grantee is in violation of this provision, the State may exercise any remedy available at law or in equity or under this Grant Award Letter, including, without limitation, immediate termination of this Grant Award Letter and any remedy consistent with federal copyright laws or applicable licensing restrictions. Page 21 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Employee financial Interest/Conflict of Interest. §§24-18-201 and 24-50-507 C.R.S. The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Grant Award Letter. Contractor has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of Grantee's services and Grantee shall not employ any person having such known interests. Page 22 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit A - Sample Option Letter State Agency [Insert Department's or IHE's Full Legal Name] Grantee [Insert Grantee's Full Legal Name, including "Inc.", "LLC", etc.] Grantee UEI [Insert Grantee UEI] Current Agreement Maximum Amount Initial Term State Fiscal Year [20XX] [$0.00] Extension Terms State Fiscal Year [2OXX] [$0.00] State Fiscal Year [20XX] [$0.00] State Fiscal Year [20XX] [$0.00] State Fiscal Year [20XX] [$0.00] Total for All State Fiscal Years [$0.00] Option Letter Number [Insert the Option Number (e.g. "1" for the first option)] Original Agreement Number [Insert CMS number or Other Agreement Number of the Original Agreement] Option Agreement Number [Insert CMS number or Other Agreement Number of this Option] Agreement Performance Beginning Date [Month Day, Year] Current Agreement Expiration Date [Month Day, Year] Options: A. Option to extend for an Extension Term B. Option to change the quantity of Goods under the Agreement C. Option to change the quantity of Services under the Agreement D. Option to modify Agreement rates E. Option to initiate next phase of the Agreement Required Provisions: 1. For use with Option 1(A): In accordance with Section(s) [Number] of the Original Agreement referenced above, the State hereby exercises its option for an additional term, beginning [Insert start date] and ending on the current Agreement expiration date shown above, at the rates stated in the Original Agreement, as amended. 2. For use with Options 1(B and C): In accordance with Section(s) [Enter Section(s) number] of the Original Agreement referenced above, the State hereby exercises its option to Page 23 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091 D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 [Increase/Decrease] the quantity of the [Goods/Services or both] at the rates stated in the Original Agreement, as amended. 3. For use with Option 1(D): In accordance with Section(s) [Enter Section(s) number] of the Original Agreement referenced above, the State hereby exercises its option to modify the Agreement rates specified in [Enter Exhibit/Section] [Enter Number/Letter]. The Agreement rates attached to this Option Letter replace the rates in the Original Agreement as of the Option Effective Date of this Option Letter. 4. For use with Option 1(E): In accordance with Section(s) [Enter Section(s) number] of the Original Agreement referenced above, the State hereby exercises its option to initiate Phase [indicate which Phase: 2, 3, 4, etc.], which shall begin on [Insert start date] and end on [Insert ending date] at the cost/price specified in Section [Enter Section(s) number]. 5. For use with all Options that modify the Agreement Maximum Amount: The Agreement Maximum Amount table on the Agreement's Signature and Cover Page is hereby deleted and replaced with the Current Agreement Maximum Amount table shown above. Option Effective Date: The effective date of this Option Letter is upon approval of the State Controller or [Enter date], whichever is later. STATE OF COLORADO Jared S. Polis, Governor [INSERT -Name of Agency or IHE] [INSERT -Name Et Title of Head of Agency or IHE] By: [Name Et Title of Person Signing for Agency or IHE] Date: In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: [Name of Agency or IHE Delegate -Please delete if agreement will be routed to OSC for approval] Option Effective Date: Page 24 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit B - Grant Requirements 1. Audit Requirements A. Due Date i) Project Start The Grantee must submit the most recent audit or financial review, including the corresponding governance/management letter, to DCJ within thirty (30) days of request; and, if the most recent audit/financial review has not already been submitted to DCJ, it must be submitted within thirty (30) days of the start of this project. ii) Project Duration and End The Grantee assures that it will procure an audit or financial review, incorporating this grant award, by an independent Certified Public Accountant (CPA), licensed to practice in Colorado. The audit or financial review incorporating this grant award must be completed and received by DCJ within nine (9) months of the end of the fiscal years that includes the end date of the grant, or within thirty (30) days of the completion of such audit or review, whichever is earlier. B. Report/Audit Type i) If your entity expended $750,000* or more in Federal funds (from all sources including pass -through subawards) in your organization's fiscal year (12 -month turnaround reporting period), your organization is required to arrange for a single organization -wide audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (5 200.500 et seq.) ii) If your entity expends less than $750,000 in Federal funds (from all sources including pass -through subawards) in your organization's fiscal year (12 -month turnaround reporting period), your organization is required to arrange for either an audit or financial review as follows: a. Grantees that have revenue greater than $300,000 from all sources during the entity's fiscal year are required by DCJ to obtain a financial audit. b. Grantees that have revenue less than $300,000 from all sources during the entity's fiscal year are required by DCJ to obtain a financial audit or financial review. A compilation is not sufficient to satisfy this requirement. c. Fiscal years beginning on or after October 1, 2024, shall replace the $750,000 threshold with $1,000,000. C. Report/Audit Costs The Grantee accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety in the event that the audit report or financial review: Page 25 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 i) does not meet the applicable federal audit or DCJ standards; ii) is not submitted in a timely manner; or, iii) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. D. Failure to Comply The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may withhold award funds, or may impose other related requirements, if the grantee does not satisfactorily and promptly address outstanding issues from audits required by Part 200 Uniform Requirements, by the terms of this award, by the current addition of the DOJ Grants Financial Guide, or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 2. Additional Reporting Requirements In addition to quarterly report requirements these grant funds may have additional report requirements. The additional reports may include, but is not limited to, reporting progress and statistics directly into a federal Performance Management Tool (PMT). 3. Financial and Administrative Management A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. B. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. C. The Grantee assures that it will comply with the applicable Administrative Guide of the Division of Criminal Justice (Guide), located at the Division of Criminal Justice Grants website. However, such a guide cannot cover every foreseeable contingency, and the Grantee is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. In the event of conflicts or inconsistencies between the Guide and any applicable state and federal laws, rules and regulations, such conflicts or inconsistencies shall be resolved by applicable state and federal laws, rules and regulations. 4. Procurement and Contracts A. Grantee assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the DCJ. Grantee shall submit Form 16 - Professional Services/Consultant Certification and/or Form 13 - Equipment Procurement Certification Form. B. Grantee may not assign its rights or duties under this grant without the prior written consent of the DCJ. Page 26 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 5. Award Change Requests Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the right to make and authorize modifications, adjustments, and/or revisions to the Contract for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications as described in the body of the Contract. Page 27 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit C - Special Conditions Grant Specific The following program specific requirements are imposed by the Federal concerning special requirements of law, program requirements, and other administrative requirements. These requirements apply to this Agreement and must be passed on to subgrant award recipients. The following Special Conditions documents, if checked, are incorporated herein. ® 2024 - Paul Coverdell Forensic Science Improvement Grants Program (COVE) Special Conditions Page 28 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D13D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit D - Statement of Work The Statement of Work contained within the DocuSign Envelope is incorporated herein. Page 29 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit E - Budget The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein. Page 30 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit F - Federal Requirements The following federal requirements are imposed by the Federal sponsoring agency concerning special requirements of law. These requirements apply to this Agreement and must be passed on to subgrants and subcontractors. The following DOJ Federal Requirements document(s) are incorporated herein. ® 2024 Federal Requirements The following federal requirements are required by the Colorado Office of the State Controller Federal Provisions. These requirements apply to this Agreement and must be passed on to subgrants and subcontractors. If 2025 State Controller Federal Provisions In the event of a conflict of inconsistency between the DOJ Federal Requirements and the Colorado Office of the State Controller Federal Provisions, such conflict or inconsistency shall be resolved by reference to the documents in the following order of priority: 1. DOJ Federal Requirements 2. Colorado Office of the State Controller Federal Provisions Page 31 of 31 Version: 08/11/2025 (DCJ 8/29/25) Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2024 —Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions 2024 - Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions The following program specific requirements are imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. These requirements apply to this Agreement and must be passed on to subgrant award recipients. 1. The activities the recipient has proposed to conduct under this award fall within the scope of a Programmatic EA that complies with the NEPA. These activities have been determined not to have a significant impact on the quality of the human environment. Throughout the term of this award, the recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. Further, the recipient agrees that for any activity that to be funded under this award, it will inform OJP of-- (1) any change(s) that it is considering making to the previously assessed activity that may be relevant to environmental impact; or (2) any proposed new activities or changed circumstances that may require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve construction or major renovation. The recipient will not implement a proposed change or new activity until OJP, with the assistance of the recipient, has determined whether the proposed change or new activity (or changed circumstances) will require additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as any requested modification(s) is consistent with eligible program purposes and found acceptable under an OJP-conducted environmental impact review process. Questions about this determination may be directed to your DCJ grant manager. 2. Meaningful access requirement for individuals with limited English proficiency The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or translation services. The Department of Justice guidance on compliance with this requirement may be found at "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://www.federalregister.gov/d/02-15207) and is incorporated by reference here. Page 1 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2024 — Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions 3. Requirements related to "de minimis" indirect cost rate A grantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise DCJ in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 4. Requirement for data on performance and effectiveness under the award The grantee must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to DCJ in the manner (including within the timeframes) specified by DCJ. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 5. Employment eligibility verification for hiring under the award a. The grantee (and any subrecipient at any tier) must- i. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the grantee (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). ii. Notify all persons associated with the grantee (or any subrecipient) who are or will be involved in activities under this award of both - 1. this award requirement for verification of employment eligibility, and 2. the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. iii. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). iv. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings. Page 2 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2024 — Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions b. Monitoring The grantee's monitoring responsibilities include monitoring of subrecipient compliance with this condition. c. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. d. Rules of construction i. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all grantee (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. ii. Employment eligibility confirmation with E -Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the grantee (or any subrecipient) may choose to participate in, and use, E -Verify (www.everify.gov), provided an appropriate person authorized to act on behalf of the grantee (or subrecipient) uses E -Verify (and follows the proper E -Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. iii. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. iv. Nothing in this condition shall be understood to authorize or require any grantee, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. v. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any grantee, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1). Page 3 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2024 — Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -Verify website (https://www.e- verify.gov/) or email E -Verify at E-Verify®dhs.gov. E -Verify employer agents can email E -Verify at E-VerifyEmployerAgent®dhs.gov. Questions about the meaning or scope of this condition should be directed to DCJ, before award acceptance. 6. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to DOJ awards (that is, DOJ grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 7. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- DOJ considers a procurement "contract' (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 8. Compliance with restrictions on the use of federal funds - prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety," OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the grantee, and any subrecipient ("subgrantee") at any tier, to put in place specified Page 4 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2024— Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions controls prior to using federal funds under this award to acquire or transfer any property identified on the "controlled equipment list." The details of the requirement are posted on the OJP web site at https: / /www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition: Compliance with restrictions on the use of federal funds: Prohibited and Controlled Equipment under OJP awards), and are incorporated by reference here. 9. The grantee, and any subrecipient ("subgrantee") at any tier, must receive approval from DCJ prior to issuing a subaward or a procurement contract under this award. 10.The grantee understands that, in accepting this award, the Signature Authority declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the grantee entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The grantee further understands, and agrees, that it will not assign anyone to the role of Signature Authority during the period of performance under the award without first ensuring that the individual has the requisite legal authority. 11.The grantee agrees to submit to DCJ for review and approval any product (e.g., curricula, training materials, publications, reports, videos, or any other written, web -based, or audio-visual, or other materials) that will be developed and published under this award at least thirty (30) working days prior to the targeted dissemination date. The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. Any products developed under this award, (with the exception of press releases, web sites, and mobile applications), shall contain the following statements: "This project was supported by Grant No. 15PBJA-24-GG-03215-COVE awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." (Note: A separate disclaimer has been developed and is required for web sites and mobile applications. No disclaimer is required for press releases.) 12.The grantee shall transmit to the DCJ grant manager copies of all official award - related press releases at least ten (10) working days prior to public release. Advance notice permits time for coordination of release of information by DCJ where appropriate and to respond to press or public inquiries. 13. The grantee agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV),or for any accompanying accessories to support UAS. 14.The grant agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, Page 5 a9 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2024 — Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions and/or site visits. The grantee agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the grantee agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. 15. If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this award may be entered or uploaded into any non- governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual). 16. Grantees utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/download), and must collect and report the metrics identified in Section IX of that document to BJA. 17. Generally Accepted Laboratory Practices The grantee shall ensure that any forensic laboratory, forensic laboratory system, medical examiner's office, or coroners office that will receive any portion of the award uses generally accepted laboratory practices and procedures as established by accrediting organizations or appropriate certifying bodies. 18. External Investigations The grantee shall ensure that requirements associated with 34 U.S.C. section 10562(4) (which relate to processes in place to conduct independent external investigations into allegations of serious negligence or misconduct by employees or contractors) are satisfied with respect to any forensic laboratory system, medical examiner's office, coroners office, law enforcement storage facility, or medical facility in the State that will receive a portion of the grant amount. 19. Accreditation The grantee shall ensure that any forensic laboratory or forensic laboratory system (not including any medical examiner's office or coroner's office) that will receive any portion of the award either is accredited, or will use a portion of this award to prepare and apply for accreditation by not more than two years from the award date of this award. Additionally, with respect to accreditation, the grantee shall ensure that for any subaward it makes under this award, it will require in a legally -binding and enforceable writing, such as the subaward documentation (for example, subaward Page 6 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2024 — Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions terms and conditions), that its subrecipient: 1) if accredited, must continue to demonstrate such accreditation as a condition of receiving or using the subaward funds; or, 2) if not accredited, must use the subaward funds to prepare and apply for accreditation. The Coverdell statute (see 34 U.S.C. section 10562(2)) and the Paul Coverdell Forensic Science Improvement Grants Program solicitation state certain requirements and guidance associated with proper accreditation and regarding what BJA will consider to be acceptable documentation of accreditation. The grantee is to contact the BJA grant manager for clarification or guidance if it should have any question as to what constitutes proper accreditation for the purposes of the Coverdell program. Award funds may not be used under this award by a forensic laboratory or forensic laboratory system with accreditation (or by such laboratory to obtain accreditation) that BJA determines not to be consistent with the Coverdell law and the solicitation or to be otherwise deficient. The grantee agrees to notify BJA promptly upon any change in the accreditation status of any forensic science laboratory or forensic laboratory system that receives funding under this award. 20. Use of Funds; No Research Funds provided under this award shall be used only for the purposes and types of expenses set forth in the solicitation. Funds shall not be used for general law enforcement functions or non -forensic investigatory functions, and shall not be used for research or statistical projects or activities. Use of award funds for construction of new facilities is restricted by statute. Any questions concerning this provision should be directed to the DCJ grant manager prior to incurring the expense or commencing the activity in question. 21. Performance Measures To ensure compliance with the Government Performance and Results Act (Pub. L. No. 103-62) and the GPRA Modernization Act of 2010 (Pub. L. No. 111-352), program performance under this award is measured by the following: (1) percent reduction in the average number of days from the submission of a sample to a forensic science laboratory to the delivery of test results to a requesting office or agency (calculated by reporting the average number of days to process a sample at the beginning of the grant period versus the average number of days to process a sample at the end of the grant period); (2) percent reduction in the number of backlogged forensic cases (calculated by reporting the number of backlogged forensic cases at the beginning of the grant period versus the number of backlogged forensic cases at the end of grant period), if applicable to the award; and (3) the number of forensic science or medical examiner/coroner's office personnel who completed appropriate training or educational opportunities with these Coverdell funds, if applicable to the award. Grantees are required to collect and report data relevant to these measures. Page 7 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2024— Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions 22. Program Income The grantee understands and agrees that gross income (revenues) from fees charged for forensic science or medical examiner services constitutes program income (in whole or in part), and that program income must be determined, used, and documented in accordance with the provisions of 2 C.F.R. 200.307, including as applied in the Department of Justice (DOJ) Grants Financial Guide, as it may be revised from time to time. The grantee further understands and agrees that both program income earned during the award period and expenditures of such program income must be reported on the quarterly (DCJ Form 1-B) and are subject to audit. The grantee understands and agrees that program income earned during the award period may be expended only for permissible uses of funds specifically identified in the solicitation for the Paul Coverdell Forensic Science Improvement Grants Program. The grantee further understands and agrees that program income earned during the award period may not be used to supplant State or local government funds, but instead may be used only to increase the amount of funds that would, in the absence of Federal funds or program income, be available from State or local government sources for the permissible uses of funds listed in the solicitation. The grantee understands and agrees that program income that is earned during the final ninety (90) days of the award period may, if appropriate, be obligated (as well as expended) for permissible uses during the ninety (90 -day) period following the end of the award period. The grantee further understands and agrees that any program income earned during the award period that is not obligated and expended within ninety (90) days of the end of the award period must be returned to DCJ. 23. Fees for forensic science or medical examiner services - Program Income Changes The grantee understands and agrees that, throughout the award period, it must promptly notify DCJ if it either starts or stops charging fees for forensic science or medical examiner services, or if it revises its method of allocating fees received for such services to program income. Notice must be provided in writing to the DCJ within ten (10) business days of implementation of the change. 24. The grantee acknowledges that, as stated in the solicitation for the Paul Coverdell Forensic Science Improvement Grants Program, BJA assumes that grantees (and subrecipients) of Coverdell funds will make use of the process referenced in their certification as to external investigations and will refer allegations of serious negligence or misconduct substantially affecting the integrity of forensic results to government entities with an appropriate process in place to conduct independent external investigations, such as the government entity (or entities) identified in the grant application. The grantee shall submit the following information as part of its final report: (1) the number and nature of any allegations of serious negligence or misconduct substantially affecting the integrity of forensic results received during the 12 -month period of the award; (2) information on the referrals Page 8 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2024 — Paul Coverdell Forensic Sciences Improvement Grant Program Special Conditions of such allegations (e.g., the government entity or entities to which referred, the date of referral); (3) the outcome of such referrals (if known as of the date of the report); and (4) if any such allegations were not referred, the reason(s) for the non -referral. Should the project period for this award be extended, the grantee shall submit the above information as to the first twelve months of the award as part of the first semi-annual progress report that comes due after the conclusion of the first twelve months of the project period, and shall submit the required information as to subsequent twelve-month periods every twelve months thereafter (as part of a semi-annual progress report) until the close of the award period, at which point the grantee shall submit the required information as to any period not covered by prior reports as part of its final report. The grantee understands and agrees that funds may be withheld (including funds under future awards), or other related requirements may be imposed, if the required information is not submitted on a timely basis. 25. Limit on use of grant funds for grantees' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal governments Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the DCJ. 26.The grantee agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. Environmental Assessment (EA): The activities the recipient has proposed to conduct under this award fall within the scope of a BJA Programmatic EA that complies with the National Environmental Policy Act (NEPA). These activities have been determined not to have a significant impact on the quality of the human environment. Modifications: Throughout the term of this award, the grantee agrees that for any activity that is the subject of a completed EA, it will inform DCJ of-- (1) any change(s) that it is considering making to the previously assessed activity that may be relevant to environmental impact; or (2) any proposed new activities or changed circumstances that may require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve construction or major renovation. The grantee will not implement a proposed change or new activity until BJA, with the assistance of the grantee, has determined whether the proposed change or new activity (or changed circumstances) will require additional review under NEPA. Approval for implementation will not be unreasonably withheld as long as any requested modification(s) is consistent with eligible program purposes and found acceptable under a BJA conducted environmental impact review process. Page 9 of 9 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 EXHIBIT D, STATEMENT OF WORK Project Summary The Northern Colorado Regional Forensic Lab (NCRFL) is a consortium of 5 law enforcement agencies that have combined staff, along with CBI staff housed in Greeley, to provide forensic services to the Northern Colorado region, primarily to the participating agencies. The lab in conjunction with the CBI was accredited in May 2015 in chemistry, biology -bodily fluid identification, firearms, and latent prints. In addition, the areas of Biology -DNA Nuclear and Digital Et Multimedia Evidence (DME) were accredited in 2016. The lab is seeking to train forensic scientists in their area of expertise to continue to improve the quality of forensic services to the people of Northern Colorado and address the concerns of the National Commission on Forensic Sciences (NCFS). This training will also include the training of a DME analyst that will be involved in the processing of electronic evidence associated with the illegal distribution of synthetic opioids. Project Plan We will be sending lab staff to identified trainings that further support the mission of the NCRFL. These trainings provide needed knowledge and skills for our scientists that further or at least maintain our strategic goals (backlog reduction, improvement of quality and timeliness). The trainings include three courses for biology staff, three courses for latent print staff, one course for our DME staff, the ASCLD leadership course will allow one analyst to improve leadership and quality within the lab system, and finally attendance for one analyst to the Association of Firearm and Toot Mark Examiner conference. Goals Et Objectives GOAL 1 Goal: Provide training to our Laboratory staff in areas that will continue to improve the quality of service and aid in their certification or recertification needs. Objective 1.1 Objective: Objective Have the DME examiners attend and complete the three DME training courses related to their specific authorized sub -discipline. These courses include the National Center for Media Forensics Audio authentication and the Internation Association of Computer Investigative Services Advanced Mobile Forensic training. Two examiners will attend the authentication course which will help with the admissibility of evidence and the detection of counterfeit digital recordings. Another examiner will attend the advanced mobile forensic course which will aid Exhibit D Page 1 of 6 Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 in the preservation and recovery of digital evidence from cell phones. Lastly one examiner will attend the ASCLD Leadership Academy in which they will learn specific leadership content to aid in managing and running the crime lab. Once completed the examiners will apply their knowledge and skills to their related fields. Outcome/Activities: The Regional Lab would have the examiners register, attend and complete the courses. Measurement: Register four examiners for the classes. They would complete the classes, and pass any tests required of the training. Once the class is completed, they would fulfill any lab mandated competency testing and then begin processing cases once they have been authorized by the technical leader. These courses include the National Center for Media Forensics Audio authentication and the International Association of Computer Investigative Services Advanced Mobile Forensic training. Two examiners will attend the authentication course which will help with the admissibility of evidence and the detection of counterfeit digital recordings. Another examiner will attend the advanced mobile forensic course which will aid in the preservation and recovery of digital evidence from cell phones. Lastly one examiner will attend the ASCLD Leadership Academy in which they will learn specific leadership content to aid in managing and running the crime lab. If any necessary improvements are needed, they will be implemented upon completion. Mandatory Coverdell performance measures data to be collected and reported: • For the grant period to date, the total number of forensic personnel in the forensic lab using funding from this grant to seek certification. • As of the last day of each reporting period, the total number of forensic personnel in the forensic lab receiving funding from this grant. • As of the last day of each reporting period, the total number of currently certified forensic personnel in the forensic lab receiving funding from this grant. • As of the last day of each reporting period, the number of forensic personnel who initiated certification using funding from this grant. • As of the last day of each reporting period, the number of forensic personnel who completed certification using funding from this grant. • As of the last day of each reporting period, the number of forensic personnel who attended training. • As of the last day of each reporting period, the number of hours of training completed by forensic personnel in total. Exhibit D Page 2 of 6 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 • The training topics covered. • As of the first day of the grant period, the number of days between submission of evidence to the lab and delivery of test results to a requesting office or agency. • As of the last day of each reporting period, the number of days between submission of evidence to the lab and delivery of test results to the requesting office or agency. • As of the first day of the grant period, the number of backlogged cases. • As of the last day of each reporting period, the number of backlogged cases. • The number of backlogged cases analyzed with Coverdell funds during each reporting period. • During each reporting period, any processes implemented or revised. Timeframe: Register for the classes as soon as the grant becomes available. Complete the training and then start applying the knowledge gained. The timeframe for this project will be from October 1, 2025, through September 30, 2026. Objective 1.2 Objective: Have three Latent Print Examiners and one Firearms Examiner register for training courses related to their specific authorized disciplines. Three latent print examiners will register and attend the International Association of Identification conference which will train examiners on the techniques and issues related to the recovery and preservation of latent print evidence. The firearms examiner will register and attend the Association of Firearm and Toolmark Examiners conference where they will learn the latest techniques and issues surrounding the discipline and its impacts to forensic science. Once completed the examiners will apply their knowledge and skills to their related fields. Outcome/Activities: The Regional Lab would register and have analyst attend training. Measurement: Register four examiners for the classes. The examiners would complete the classes, and pass any tests required of the training. Once the class is completed, they would fulfill any lab mandated competency testing and then begin processing cases once they have been authorized by the technical leader. Latent print examiners will register and attend the International Association of Identification conference which will train examiners on the techniques and issues related to the recovery and preservation of latent print evidence. The firearms examiner will register and attend the Association of Firearm and Toolmark Examiners Exhibit D Page 3 of 6 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 conference where they will learn the latest techniques and issues surrounding the discipline and its impacts to forensic science. If any necessary improvements are needed, they will be implemented upon completion. Mandatory Coverdell performance measures data to be collected and reported: For the grant period to date, the total number of forensic personnel in the forensic lab using funding from this grant to seek certification. As of the last day of each reporting period, the total number of forensic personnel in the forensic lab receiving funding from this grant. As of the last day of each reporting period, the total number of currently certified forensic personnel in the forensic lab receiving funding from this grant. As of the last day of each reporting period, the number of forensic personnel who initiated certification using funding from this grant. As of the last day of each reporting period, the number of forensic personnel who completed certification using funding from this grant. As of the last day of each reporting period, the number of forensic personnel who attended training. As of the last day of each reporting period, the number of hours of training completed by forensic personnel in total. The training topics covered. As of the first day of the grant period, the number of days between submission of evidence to the lab and delivery of test results to a requesting office or agency. As of the last day of each reporting period, the number of days between submission of evidence to the lab and delivery of test results to the requesting office or agency. As of the first day of the grant period, the number of backlogged cases. As of the last day of each reporting period, the number of backlogged cases. The number of backlogged cases analyzed with Coverdell funds during each reporting period. During each reporting period, any processes implemented or revised. Timeframe: Register for the classes as soon as the grant becomes available. Complete the training and then start applying the knowledge gained. The timeframe for this project will be from October 1, 2025 through September 30, 2026. Exhibit D Page 4 of 6 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Objective 1.3 Objective: Have two DNA analysts register for training courses related to their specific authorized discipline. Once completed the examiner will apply their knowledge and skills to their related fields. Outcome/Activities: Register the analyst for the classes. The analyst(s) would complete the classes, and pass any tests required of the training. Measurement: Register two examiners for the classes. The BODE annual forensic DNA conference provides updates for the DNA analyst on issues of quality and processing. The examiners would complete the classes, and pass any tests required of the training. Once the class is completed, they would fulfill any lab mandated competency testing and then begin processing cases once they have been authorized by the technical leader. If any necessary improvements are needed, they will be implemented upon completion. Mandatory Coverdell performance measures data to be collected and reported: • For the grant period to date, the total number of forensic personnel in the forensic lab using funding from this grant to seek certification. As of the last day of each reporting period, the total number of forensic personnel in the forensic lab receiving funding from this grant. As of the last day of each reporting period, the total number of currently certified forensic personnel in the forensic lab receiving funding from this grant. As of the last day of each reporting period, the number of forensic personnel who initiated certification using funding from this grant. As of the last day of each reporting period, the number of forensic personnel who completed certification using funding from this grant. As of the last day of each reporting period, the number of forensic personnel who attended training. As of the last day of each reporting period, the number of hours of training completed by forensic personnel in total. The training topics covered. As of the first day of the grant period, the number of days between submission of evidence to the lab and delivery of test results to a requesting office or agency. As of the last day of each reporting period, the number of days between submission of evidence to the lab and delivery of test results to the requesting office or agency. Exhibit D Page 5 of 6 Docusign Envelope ID: EE091 D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 As of the first day of the grant period, the number of backlogged cases. As of the last day of each reporting period, the number of backlogged cases. The number of backlogged cases analyzed with Coverdell funds during each reporting period. During each reporting period, any processes implemented or revised. Timeframe: Register for the classes as soon as the grant becomes available. Complete the training and then start applying the knowledge gained. The timeframe for this project will be from October 1, 2025, through September 30, 2026. Exhibit D Page 6 of 6 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 Exhibit E - Budget Personnel Supplies 6 Operating Travel Equipment Consultants / Contracts Indirect Total Grant Funds Match Project Total $0 $10,975 $15,471 $0 $0 $0 $26,446 $0 $0 $0 $10,975 $0 $15,471 $0 $0 $0 $0 $0 $0 $0 $26,446 Personnel: Budget Et Budget Narrative Details Position Title Annual Annual Base %To Be Annual Annual %To Be Total Total Base OT - OT - Annual OT - OT - Total To Base Salary To Paid By Fringe Fringe To Paid By Annual Salary + Annual Base Salary Annual Annual Be Paid By Salary Be Paid By Grant Be Paid Grant Base Fringe To Base To Be Paid Fringe Fringe To Grant Grant Funds Funds By Grant Funds Salary + Be Paid By Salary By Grant Be Paid Funds Funds Fringe Grant Funds Finds By Grant (including Funds overtime) NA $0 $0 0% $0 $0 0% $0 $0 $0 $0 $0 $0 $0 Budget Narrative and Justification: Personnel Total: $0 $0 0% $0 $0 0% $0 $0 $0 $0 $0 $0 $0 Non -Personnel: Budget Et Budget Narrative Details Budget Item Amount To Be Paid Budget Narrative and Justification By Grant Funds SUPPLIES Et OPERATING IAI AFTE $1,725 This class will assist latent print examiners in maintaining their certification through continuing education and hands on training. This will pay for three analysts to attend the IAI conference. Estimated 575 x3 people = 1,725. $650 This industry symposium offers opportunities for firearms examiners to prepare for certification and remain current on trends and equipment in the industry. This will pay for one analyst to attend the AFTE conference IACtS - Advanced Mobile $2,700 The largest submission of digital items to the lab is mobile devices. It is important that DME analyst have the training necessary to extract and analyze the data from phones in a timely manner. This training is for one analyst the IACIS Advanced Mobile training course. Exhibit E - Page 1 of 3 Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 ASCLD Leadership Academy $1,300 The ASCLD Leadership Academy offers a Level 1 course designed specifically for newly appointed technical leader perform their role effectively. This will pay for one analyst to attend the ASCLD Leadership Academy and ASCLD Symposium NCMF Training Course $1,500 This course will provide further authentication training and workflow improvements in the audio enhancement spaces. This training is for one analyst to attend an NCMF training course related to Audio/Video forensics. NCMF Online Training Cour $1,500 BODE This course will provide further authentication training and workflow improvements in the audio enhancement spaces. This training is for one analyst to attend an NCMF training course related to Audio/Video forensics. $1,600 The BODE annual forensic DNA conference provides updates for the DNA analyst on issues of quality and processing. This will pay for 2 analysts to attend. Estimated 800 x 2 analysts = $1,600 Supplies a Operating Total $10,975 TRAVEL 'AI AFTE IACIS - Advanced Mobile $6,882 St Louis, MO; Flight $1650; Parking $147; Per Diem $86*6, 64.50*2 for 3 employees =$1935; Hotel 150*7 for 3 employees =$3150 $2,120 Baltimore MD; Flight $450; Parking $60.50; Per Diem $86*,5 64.50*2= $559; Hotel 150*7=$1050 $1,724 Orlando, FL; Flight $500; Parking $84; Per Diem $80 *4, $60*2=$440; Hotel 140*5=$700 ASCLD Leadership Academy $1,694 Grand Rapids MI; Flight $460; Parking $80.5; Per Diem $80*4, $60 *2=$440; Hotel $119*6=$714 NCMF Training Course $120 Denver, CO; Flight $0; Parking $120; Per Diem $0; Hotel $0 BODE $2,931 TBD; (Used sample city rate of last conference, Long Beach CA) Flight $629, Parking $0; Per Diem $86*3, $64.50*2, for 2 employees =$774 Hotel $191*4 for 2 employees = $1528 Travel Total $15,471 Exhibit E - Page 2 of 3 Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB Grantee: Weld County Project: Coverdell Training 2025 - 2026 DCJ Grant #: 2024-DN-25-4 EQUIPMENT NA Equipment Total $0 $0 CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES) NA $0 Consultants/Contracts Total $0 INDIRECT NA $0 Indirect Total $0 Total Non -Personnel $26,446 Exhibit E - Page 3 of 3 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Federal Awards issued from 2024 Federal Grant Funds 2024 FEDERAL REQUIREMENTS 1. Introduction 3 2. Applicability 3 3. Recipient 3 4. Ensuring Compliance of Subgrantees (subrecipients) 3 5. General Conditions 3 A. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2024) 3 B. Requirements of the award; remedies for non-compliance or for materially false statements 3 C. Effect of failure to address audit issues 4 D. Applicability of Part 200 Uniform Requirements 4 E. Compliance with DOJ Grants Financial Guide 5 F. Reporting potential fraud, waste, and abuse, and similar misconduct 5 G. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 5 H. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events 6 I. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 6 J. Determination of suitability to interact with participating minors 7 K. Requirement to disclose whether grantee is designated "high risk" by a federal grant -making agency 7 L Encouragement of policies to ban text messaging while driving 7 M. Restrictions and certifications regarding non -disclosure agreements and related matters 8 N. Training Guiding Principles 9 O. Requirement to report potentially duplicative funding 9 P. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) 9 Q. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and DOJ or DCJ authority to terminate award) 9 R. Potential imposition of additional requirements 10 S. Requirement to report actual or imminent breach of personally identifiable information (PII) 10 T. Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers 10 U. Restrictions on "lobbying" and policy development 11 V. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 11 6. Civil rights requirements associated with DOJ awards 11 Page 1of11 LJUI.UJIIJ. I I LI I VCIUpC IL). ULJU I ULO I -UtYF U -'-ti - LJU-Ot-1U I-t\LJU/-NtJ F 7 f J/'1 Federal Awards issued from 2024 Federal Grant Funds 1. INTRODUCTION [Same as year: 2023] Each year the Division of Criminal Justice (DCJ) performs a detailed assessment of the federal legal requirements to generate this exhibit. The DCJ has incorporated these notations into this document to call out differences from prior years. Minor changes that do not change the requirement, such as typographical errors or formatting will not be noted as a change. 2. APPLICABILITY [Same as years: 2020, 2021, 2022, 2023] The DCJ issues federal grants from two Department of Justice (DOJ) offices: the Office of Justice Programs (OJP) and the Office on Violence Against Women (OVW). All award conditions set out below apply to both OJP and OVW funded grants, with the exception of the conditions labeled as: "Recipients of OVW grant dollars only" or "Recipients of OJP grant dollars only". References to the DOJ apply to both OJP and OVW funded grants. Individual awards will also include special conditions. Those additional conditions may relate to the particular statute, program, or solicitation under which the award is made; the substance of the funded application; the grantee's performance under other federal awards; the grantee's legal status (e.g., as a for-profit entity); or to other pertinent considerations. 3. RECIPIENT [Same as years: 2020, 2021, 2022, 2023] For the purposes of this document, the term "recipient" refers to the Legal Entity Name listed on the Division of Criminal Justice (DCJ) Grant Award Document issued to a grantee receiving federal grants funds from DCJ. The term "Recipient" and "Grantee" are interchangeable within this Exhibit. 4. ENSURING COMPLIANCE OF SUBGRANTEES (SUBRECIPIENTS) [Same as years: 2020, 2021, 2022, 2023] Grantee is responsible for notifying any subgrantee (subrecipient), issued under this grant, of all provisions herein. Grantee is responsible for monitoring any subgrantee (subrecipient) for compliance with all the provisions herein. 5. GENERAL CONDITIONS A. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2024) [Same as years: 2021, 2022, 2023 • except the year is updated annually in the OJP URL] The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2024, are set out at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, https://www.justice.gov/ovw/award-conditions, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a grantee (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the grantee is to contact DCJ for guidance, and may not proceed without the express prior written approval of DCJ. Page 2 of 11 Docusign Envelope ID: EE091 D3D-6379-4E34-90O4-30772AE86BEB Federal Awards issued from 2024 Federal Grant Funds B. Requirements of the award; remedies for non-compliance or for materially false statements [Same as years: 2020, 2021, 2022, 2023] The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the grantee that relate to conduct during the period of performance also is a material requirement of this award. This paragraph applies to OJP Awards Only Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the grantee, the grantee signature authority accepts all material requirements of the award, and specifically adopts, as if personally executed by the grantee signature authority, all assurances or certifications submitted by or on behalf of the grantee that relate to conduct during the period of performance. Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period -- may result in the Division of Criminal Justice (DO), Office of Justice Programs ("OJP") or Office on Violence Against Women ("OVW") taking appropriate action with respect to the grantee and the award. Among other things, the Department of Justice "DOJ" may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, and DO also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or - unenforceable, such provision shall be deemed severable from this award. C. Effect of failure to address audit issues [Same as years: 2020, 2021, 2022, 2023] The grantee understands and agrees that the DO or the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DO or DOJ awarding agency) the grantee does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. Page 3 of 11 UVI.UJIIy. 11 CI IVCIVpC IU. JUV I ULvI I-t-%UUP1U7Lf Of Ot-\ Federal Awards issued from 2024 Federal Grant Funds D. Applicability of Part 200 Uniform Requirements [Same as years: 2020, 2021, 2022, 2023 - except in 2022 the definition expanded to include 200.337] The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award. For more information and resources on the Part 200 Uniform Requirements as they relate to DOJ awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm. Record retention and access: Records pertinent to the award that the grantee (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of final Financial Report (DCJ Form 1A), unless a different retention period applies -- and to which the grantee (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334, 200.337. In the event that an award -related question arises from documents or other materials prepared or distributed by the DOJ that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the grantee is to contact DCJ promptly for clarification. E. Compliance with DOJ Grants Financial Guide [Same as years: 2020, 2021, 2022, 2023] The grantee agrees to comply with the current edition of the DOJ Grants Financial Guide as posted on the website, including any updated version that may be posted during the period of performance. References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. F. Reporting potential fraud, waste, and abuse, and similar misconduct [Same as years: 2020, 2021, 2022, 2023] The grantee and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by --(1) online submission accessible via the GIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ O1G website at http://www.usdoj.gov/oig. Page 4 of 11 uut u syiI LIIVCIVpC IL). JUV/ OL)/-flf J -'-Fr VJ-O/-1V I-/1UVr1VlLr3/ )r'1 Federal Awards issued from 2024 Federal Grant Funds Additional information on the pertinent to this award appears on the OVW website at https://www.justice.gov/ovw/conference-planning. I. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 [Same as years: 2018, 2019, 2020, 2021, 2022, 2023 - the second paragraph was added in 2023] The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. This paragraph applies to OJP Awards Only: Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice requirements that covered grantees must follow regarding the dissemination of information regarding federal nondiscrimination requirements. J. Determination of suitability to interact with participating minors [Same as years: 2021, 2022, 2023] This condition applies to awards that a purpose of some or all of the activities to be carried out under the award (whether by the grantee, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The grantee, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. K. Requirement to disclose whether grantee is designated "high risk" by a federal grant -making agency [Same as years: 2020, 2021, 2022, 2023] If the grantee is designated "high risk" by a federal grant -making agency, currently or at any time during the course of the period of performance under this award, the grantee must disclose that fact and certain related information to DO. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the grantee's past performance, or other programmatic or financial concerns with the grantee. The grantee's disclosure must include the following: 1. The federal awarding agency that currently designates the grantee high risk, 2. The date the grantee was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. L. Encouragement of policies to ban text messaging while driving [Same as years: 2020, 2021, 2022, 2023] Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages grantees and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during Page 6 of 11 Docusign Envelope ID: EE091 D3D-6379-4E34-90O4-30772AE86BEB Federal Awards issued from 2024 Federal Grant Funds the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. M. Restrictions and certifications regarding non -disclosure agreements and related matters [Same as years: 2020, 2021, 2022, 2023] No grantee or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the grantee — a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the grantee does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that -- (1) it has determined that no other entity that the grantee's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport Page 7 of 11 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB Federal Awards issued from 2024 Federal Grant Funds to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. N. Training Guiding Principles [Same as years: 2020, 2021, 2022, 2023] Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with D0J award funds must adhere to the 0JP Training Guiding Principles for Grantees and Subgrantees, available at https://oip.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm , or the 0VW Training Guiding Principles for Grantees and Subgrantees, available at https://www.justice.gov/ovw/resou rces-and-fags-grantees#Discretionary. O. Requirement to report potentially duplicative funding [Same as years: 2020, 2021, 2022, 2023] If the grantee currently has other active awards of federal funds, or if the grantee receives any other award of federal funds during the period of performance for this award, the grantee promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify DCJ in writing of the potential duplication, and, if so requested by DO, must seek a budget -modification and change -of -project to eliminate any inappropriate duplication of funding. P. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) [Same as years: 2020, 2021, 2022, 2023] The grantee (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The grantee also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. • Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the grantee is to contact the DCJ for guidance. Q. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and DOJ or DCJ authority to terminate award) [Same as years: 2021, 2022, 2023] The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of grantees, subrecipients ("subgrantees"), or Page 8 of 11 UUI.UJIIy. I l CI iveiupe I U. OLIO / UL7 / -1/4,'r u -'+r UJ-ot- u I-/-\UUPALWCf - / U/-1 Federal Awards issued from 2024 Federal Grant Funds individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the grantee's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and the OVW web site at https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and DOJ authority to terminate award)), and are incorporated by reference here. R. Potential imposition of additional requirements [Same as years: 2020, 2021, 2022, 2023] The grantee agrees to comply with any additional requirements that may be imposed by the DCJ and/or DOJ (ow or ovw, as appropriate) during the period of performance for this award, if the grantee is designated as "high -risk" for purposes of the DOJ high -risk grantee list. S. Requirement to report actual or imminent breach of personally identifiable information (PII) [Same as years: 2018, 2019, 2020, 2021, 2022, 2023 - 2022] The grantee (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (P11)" (2 CFR 200.1) within the scope of an DOJ grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The grantee's breach procedures must include a requirement to report actual or imminent breach of PII to DCJ no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. T. Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers [Same as years: 2020, 2021, 2022 - except OVW language changed in 2022 and 2023] The grantee must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/SAM/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The grantee also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the grantee's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. except the 2 CFR citation was updated to 200.1 in This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). This paragraph applies to OVW Awards Only: The grantee must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to Page 9 of 11 LJUI.Ut 1y1 I CI I VCIUpe IL). J VU I OLD I J -'+F LJJ-O/'1U I -PILJUPIUZJC1- t2 / �P\ Federal Awards issued from 2024 Federal Grant Funds the performance of) either this OVW award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OVW awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system. The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings within SAM are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (titled "Award Condition: Recipient Integrity and Performance Matters, including Recipient Reporting in SAM") and are incorporated by reference here. U. Restrictions on "lobbying" and policy development [Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted] In general, as a matter of federal law, federal funds awarded by DOJ may not be used by the grantee, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Recipients of OVW grant dollars only: The recipient, or any subrecipient ("subgrantee") may, however, use federal funds to collaborate with and provide information to federal, state, local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote state, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S.C. § 12291(a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. Another federal law generally prohibits federal funds awarded by DOJ from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact DCJ for guidance, and may not proceed without the express prior written approval of DCJ and the DOJ awarding agency (OJP or OVW, as appropriate). V. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 [Same as years: 2018, 2019, 2020, 2021, 2022] The recipient, and any subrecipient ("subgrantee11) at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Page 10 of 11 Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB Federal Awards issued from 2024 Federal Grant Funds 6. CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW). Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation - Act of 1973, require recipients of federal financial assistance (grantees) to give assurances that they will comply with those laws. Taken together, these and other civil rights laws prohibit grantees from discriminating in the provision of services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in the provision of services on the basis of age. Some recipients of DOJ financial assistance have additional obligations to comply with other applicable nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have related requirements regarding the development and implementation of equal employment opportunity programs. OCR provides technical assistance, training, and other resources to help grantees comply with civil rights obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory manner. For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@ojp.usdoj.gov or www.oip.gov/program/civil-rights-office/about#ocr-contacts. Reach out to your DCJ grant manager if you have any questions. Page 11 of 11 Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2025 State Controller Federal Provisions 2025 State Controller Federal Provisions 1. Applicability of Provisions. 1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in part, with an Award of Federal funds. In the event of a conflict between the provisions of these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments or exhibits incorporated into and made a part of the Grant, the provisions of these Federal Provisions shall control. These Federal Provisions are subject to the Award as defined in S2 of these Federal Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institutions of higher education. 2. Definitions. 2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings ascribed to them below. For a full list of definitions (as of October 1, 2024) under the Uniform Guidance, see 2 CFR 200.1 2.1.1. "Award" means an award of Federal financial assistance, and the Grant setting forth the terms and conditions of that financial assistance, that a non -Federal Entity receives or administers. 2.1.2. "Entity" means: 2.1.2.1. a non-federal entity; 2.1.2.2. a non-profit organization or for profit organization; 2.1.3. "Executive" means an officer, managing partner or any other employee in a management position. 2.1.4. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient as described in 2 CFR 200.1 2.1.5. "Grant" means the Grant to which these Federal Provisions are attached. 2.1.6. "Grantee" means the party or parties identified as such in the Grant to which these Federal Provisions are attached. Grantee also means Subrecipient. Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2025 State Controller Federal Provisions 2.1.7. "Non -Federal Entity" means a State, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a Federal Award as a Recipient or a Subrecipient. 2.1.8. "Nonprofit Organization" organization, that: 2.1.8.1. Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest; 2.1.8.2. Is not organized primarily for profit; and 2.1.8.3. Uses net proceeds to maintain, improve, or expand the organization's operations; and 2.1.8.4. Is not an IHE. 2.1.9. "OMB" means the Executive Office of the President, Office of Management and Budget. 2.1.10. "Pass -through Entity" means a recipient or subrecipient that provides a Subaward to a Subrecipient (including lower tier subrecipients) to carry out part of a Federal program. The authority of the pass -through entity under this part flows through the Subaward agreements between the pass -through entity and subrecipient. 2.1.11. "Recipient" means the Colorado State agency or institution of higher education identified as the Grantor in the Grant to which these Federal Provisions are attached. 2.1.12. "Subaward" means an award provided by a pass -through entity to a Subrecipient to contribute to the goals and objectives of the project by carrying out part of a Federal award received by the pass -through entity. The term does not include payments to a contractor, beneficiary or participant. 2.1.13. "Subrecipient" means an entity that receives a subaward from a pass - through entity to carry out part of a Federal award. The term subrecipient does not include a beneficiary or participant. A subrecipient may also be a recipient of other Federal awards directly from a Federal agency. Subrecipient also means Grantee. Docusign Envelope ID: EE091 D3D-6379-4E34-90C4-30772AE86BEB 2025 State Controller Federal Provisions 2.1.14. "System for Award Management (SAM)" means the Federal repository into which an Entity must enter the information required under the Transparency Act, which may be found at http://www.sam.gov. 2.1.15. "Total Compensation" means the cash and noncash dollar value an Executive earns during the entity's preceding fiscal year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2). 2.1.16. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252. 2.1.17. "Unique Entity ID" (UEI) is the universal identifier for federal financial assistance applicants, as well as recipients and their direct subrecipients (first tier subrecipients). 2.1.18. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The terms and conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal Award specifically indicate otherwise. 3. Compliance. 3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act and the regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and all applicable Federal Laws and regulations required by this Federal Award. Any revisions to such provisions or regulations shall automatically become a part of these Federal Provisions, without the necessity of either party executing any further instrument. The State of Colorado, at its discretion, may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 4. System for Award Management (SAM) and Unique Entity ID Requirements. 4.1. SAM. Subrecipient must obtain a UEI but are not required to fully register in Sam.gov. Subrecipient shall maintain the currency of its information in SAM until the Subrecipient submits the final financial report required under the Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2025 State Controller Federal Provisions Award or receives final payment, whichever is later. Subrecipient shall review and update SAM information at least annually after the initial registration, and more frequently if required by changes in its information. 4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its Recipient, and shall update Subrecipient's information at http://www.sam.gov at least annually after the initial registration, and more frequently if required by changes in Subrecipient's information. 5. Total Compensation. 5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly compensated Executives for the preceding fiscal year if: 5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and 5.1.2. In the preceding fiscal year, Subrecipient received: 5.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 5.1.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 5.1.2.3. The public does not have access to information about the compensation of such Executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 780(d) or S 6104 of the Internal Revenue Code of 1986. 6. Reporting. 6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to SAM and to the Recipient as required in this Exhibit. No direct payment shall be made to Subrecipient for providing any reports required under these Federal Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2025 State Controller Federal Provisions Provisions and the cost of producing such reports shall be included in the Grant price. The reporting requirements in this Exhibit are based on guidance from the OMB, and as such are subject to change at any time by OMB. Any such changes shall be automatically incorporated into this Grant and shall become part of Subrecipient's obligations under this Grant. 7. Effective Date and Dollar Threshold for Reporting. 7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award modifications result in a total Award of $30,000 or more, the Award is subject to the reporting requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or more, but funding is subsequently de -obligated such that the total award amount falls below $30,000, the Award shall continue to be subject to the reporting requirements. 7.2. The procurement standards in §9 below are applicable to new Awards made by Recipient as of December 26, 2015. The standards set forth in §11 below are applicable to audits of fiscal years beginning on or after December 26, 2014. 8. Subrecipient Reporting Requirements. 8.1. Subrecipient shall report as set forth below. 8.1.1. To Recipient. A Subrecipient shall report the following data elements in SAM for each Federal Award Identification Number (FAIN) assigned by a Federal agency to a Recipient no later than the end of the month following the month in which the Subaward was made: 8.1.1.1. Subrecipient Unique Entity ID; 8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds transfer (EFT) account; 8.1.1.3. Subrecipient parent's organization Unique Entity ID; 8.1.1.4. Subrecipient's address, including: Street Address, City, State, Country, Zip + 4, and Congressional District; Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2025 State Controller Federal Provisions 8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria in S4 above are met; and Subrecipient's Total Compensation of top 5 most highly compensated Executives if the criteria in §4 above met. 8.1.1.6. Primary Place of Performance Information, including: Street Address, City, State, Country, Zip Code +4, and Congressional District. 8.1.2. The Recipient is required to submit this information to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) at http://www.frsrs.gov. 9. Procurement Standards. 9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and applicable regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through 200.327 thereof. 9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. 9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a political subdivision of the State, its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2025 State Controller Federal Provisions the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients are subject to the regulations implementing "Never contract with the enemy" in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to exceed $50,000 during the period of performance, are performed outside the United States and its territories, and are in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities. 9.5. Prohibition on certain telecommunications and video surveillance equipment or services (2 CFR 200.216). Subrecipient is prohibited from obligating or expending loan or grant funds on certain telecommunications and video surveillance services or equipment pursuant to 2 CFR 200.216. 10. Access to Records. 10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient's records and financial statements as necessary for Recipient to meet the requirements of 2 CFR 200.332 (Requirements for pass -through entities), 2 CFR 200.300 (Statutory and national policy requirements) through 2 CFR 200.309 (Modification to period of performance), 2 CFR 200.337 (Access to Records) and Subpart F -Audit Requirements of the Uniform Guidance. 10.2. A Subrecipient must collect, transmit, and store information related to this Subaward in open and machine-readable formats (2 CFR 200.336). 11. Single Audit Requirements. 11.1. If a Subrecipient expends $1,000,000 or more in Federal Awards during the Subrecipient's fiscal year, the Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2025 State Controller Federal Provisions pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501. 11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with 2 CFR 200.507 (Program -specific audits). The Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of Recipient. A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from Recipient and Recipient approves in advance a program -specific audit. 11.1.2. Exemption. If a Subrecipient expends less than $1,000,000 in Federal Awards during its fiscal year, the Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. 11.1.3.Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for the audit required by Subpart F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with 2 CFR 200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by Uniform Guidance Subpart F -Audit Requirements. 12. Required Provisions for Subrecipient with Subcontractors. 12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient, Subrecipients shall include all of the following applicable provisions; Docusign Envelope ID: EE091D3D-6379-4E34-90C4-30772AE86BEB 2025 State Controller Federal Provisions 12.1.1. For agreements with Subrecipients - Include the terms in the Grant Federal Provisions Exhibit (this exhibit) 12.1.2. For contracts with Subcontractors - Include the terms in the Contract Federal Provisions Exhibit. 13. Certifications. 13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis. 2 CFR 200.415. Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to the State at the end of the Award that the project or activity was completed or the level of effort was expended. If the required level of activity or effort was not carried out, the amount of the Award must be adjusted. 14. Exemptions. 14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural person, unrelated to any business or non-profit organization he or she may own or operate in his or her name. 14.2. A Subrecipient with gross income from all sources of less than $300,000 in the previous tax year is exempt from the requirements to report Subawards and the Total Compensation of its most highly compensated Executives. 15. Event of Default and Termination. 15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if the default remains uncured five calendar days following the termination of the 30 -day notice period. This remedy will be in addition to any other remedy available to the State of Colorado under the Grant, at law or in equity. 15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as follows: Docusign Envelope ID: EE091D3D-6379-4E34-90O4-30772AE86BEB 2025 State Controller Federal Provisions 15.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal Entity fails to comply with the terms and conditions of a Federal Award; 15.2.2. By the Federal awarding agency or Pass -through Entity with the consent of the Non -Federal Entity, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; 15.2.3. By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -through Entity written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal Awarding Agency or Pass -through Entity determines in the case of partial termination that the reduced or modified portion of the Federal Award or Subaward will not accomplish the purposes for which the Federal Award was made, the Federal Awarding Agency or Pass -through Entity may terminate the Federal Award in its entirety; or 15.2.4. By the Federal Awarding Agency or Pass -through Entity pursuant to termination provisions included in the Federal Award 16. Additional Federal Requirements. 16.1. Whistle Blower Protections 16.1.1.An employee of a subrecipient must not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in paragraph (a)(2) of 41 U.S.C. 4712 information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. The subrecipient must inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C. 4712. See statutory requirements for whistleblower protections at 10 U.S.C. 4701, 41 U.S.C. 4712, 41 U.S.C. 4304, and 10 U.S.C. 4310. L JI..UlylI CI IVelllpC Iu. JUUl OLy r-J.7r J-4ruJ-01,1 r �n COLORADO DIVISION OF CRIMINAL JUSTICE CERTIFICATION OF COMPLIANCE WITH REGULATIONS OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (DCJ FORM 30) INSTRUCTIONS: Complete the table below with information found in the Grant Agreement. Read the form completely, identify the person responsible for reporting civil rights findings, certify that the required Civil Rights training has been completed by the Project Director; and check only one certification under "II" that applies to your agency. Have your Signature Authority sign at the bottom of page 2, forward a copy to the person identified as being responsible for reporting civil rights findings and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. PROJECT DIRECTOR: Daren Ford PHONE: 9704003638 Person responsible for reporting civil rights findings of discrimination: (Name, address, phone & email) Jill Scott, 1150 O street, Greeley, CO 970-400-4230 jscott@weld.gov I acknowledge that I viewed all of the trainings on Civil Rights available on DCJ's website at https://www.colorado.gov/pacific/dcj/civil-rights-requirements. I accept responsibility for ensuring that project staff understands their responsibilities as outlined in the presentations. I understand that if I have any questions about the material Docusignea by: presented and my responsibilities as a grantee that I will contact my grant manager. PartAA, Fa), 7C7CDi0000D5dC7... PROJECT DIRECTOR SIGNATURE 10/02/2025 I 8:34:43 AM PDT DATE SIGNATURE AUTHORITY'S CERTIFICATION: As the Signature Authority for the above Grantee, I certify, by my signature on page two (2), that I have read and am fully cognizant of our duties and responsibilities under this Certification. I. REQUIREMENTS OF GRANT RECIPIENTS: All grant recipients (regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide meaningful access for persons with limited English proficiency. •I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful access for people with limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166). ♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. Page 1 of 2 DCJ30_v12 (Rev. 02/20) L/UI:UOIyII CIILl. OLIO/°GUI-UM-a-Yr L/J-OMV I-MLlVMV.7Gr.7/.7M DCJ FORM 30: CERTIFICATION OF COMPLIANCE WITH REGULATIONS, OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (Continued) II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY ONE APPROPRIATE CERTIFICATION (A, or B below) that applies to this grantee agency during the period of the grant duration noted above. CERTIFICATION "A" [Applicable, if (1), (2) or (3), below, apply.] This is the Certification that most non -profits and small agencies will use. Check all that apply to your entity. This funded entity: (1) is an educational, medical or non-profit organization or an Indian Tribe; (2) has less than 50 employees; (3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than $25,000 in federal U.S. Department of Justice funds. Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR §42.302, but is required to submit a Certification (https://oip.Eov/about/ocr/eeop.htm). x CERTIFICATION "B" (Applicable to all entities that do not qualify for Certification "A" above) This funded entity, as a for-profit entity or a state or local government having 50 or more employees (counting both full - and part-time employees but excluding political appointees) and is receiving, through this single grant award from the Colorado Division of Criminal Justice, more than $25,000, in federal U.S. Department of Justice funds. Therefore, I hereby certify that the funded entity will prepare and submit an EEOP and Certification at https://oin.Sov/about/ocr/eeop.htm, within 60 days of the award. The EEOP shall be submitted in accordance with 28 CFR §42, subpart E, to Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice that will include a section specifically analyzing the grantee (implementing) agency. (If you have already submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is acceptable.) As the Signature Authority for the above grantee, I certify, by my signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry required, has not been altered. by: rssa lac10/06/2025112:56:53 PM MDT F0446 1764 , AF4A SIGNATURE AUTHORITY SIGNATURE DATE Perry Lynn Buck ChairChair TYPED NAME TITLE * * * * * * * * * This signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box above. Page 2of2 DCJ30_v12 (Rev. 02/20) UULUblylI CIIL/. Jwr ol.W r-Jcr J -4r UJ-orw I-r1VUFWVCr U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any availabledrug counseling, rehabilitation, and employee assistance progradrms; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2,4061/3 AND 4061/4 WHICH ARE OBSOLETE. IJU,UbllglI CI IVCIUpe IU. O1-11.11 OLU/-UV1 1-'fru,OPW t-muorwucr.7l .7h (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted — (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant Place of Performance (Street address, city, county, state, zip code) Check 0 if there are workplaces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check 0 if the State has elected to complete OJP Form 4061 /7. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620— A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, 1 will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Required only for awards greater than $100,000. This form must be signed by the Signature Authority/ Authorized Official for the Grantee Agency. The Project Director should NOT sign this form. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. weld County Government 1150 O street, Greeley, CO 1. Grantee Name and Address: 2025-2026 Training Coverdell Grant 2. Application Number and/or Project Name WeIdCO 3. Grantee IRS/Vendor Number Perry Lynn Buck ChairChair 4. Typed Name and Title of Authorized Representative Signed by: �t046b 06d EAA7... 5. Signature burk [110/06/2025 / 12:56:53 PM MDT 6. Date a docusign. Certificate Of Completion Envelope Id: 3D678297-59F3-4FD3-8A61-AD6A09EF979A Subject 2024-DN-25-4 - 2024 Coverdell - Weld County Source Envelope: Document Pages: 74 Certificate Pages: 5 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Record Tracking Status: Original 9/29/2025 4:37:18 PM Security Appliance Status: Connected Storage Appliance Status: Connected Signer Events Daren Ford dford@co.weld.co.us weld County Government Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 11/3/2022 7:54:29 AM ID: 874da093-1c33-4db0-bd44-dae5f134d6a2 Perry Lynn Buck BOCC-Contracts@weldgov.com ChairChair Weld County Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/2/2025 9:46:34 AM ID:07d542b2-dc19-4a63-a4c5-71755cddd9ee Matthew M. Lunn, PhD matthew.lunn@state.co.us Director Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/6/2025 6:47:30 PM ID: 659b09af-3ecc-4a2c-a139-3221f7815d07 Lyndsay Clelland lyndsay.clelland@state.co.us Contract, Grant and Compliance Coordinator Division of Criminal Justice Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Signatures: 6 Initials: 0 Holder OAJJA Grants cdps_dcLoajjagrants@state.co.us Pool: FedRamp Pool: CDPS Contracts and Grants Signature PDocuSigned by: arLtit. �bY� 7E7ED10800D54E7._ Signature Adoption: Pre -selected Style Using IP Address: 4.43.145.86 (-Signed by: ,I.�� E0D842AE� 4At7 Signature Adoption: Pre -selected Style Using IP Address: 204.133.39.9 ESigned by: luilLuv k. lu, PV BC8341EFA6124C4... Signature Adoption: Pre -selected Style Using IP Address: 97.122.174.245 Signed using mobile uocusignea oy: Et3D1685066O1040 5... Signature Adoption: Pre -selected Style Using IP Address: 184.96.163.241 Status: Completed Envelope Originator: OAJJA Grants 700 Kipling St Lakewood, CO 80215 cdps_dcj_oajjagrants@state.co.us IP Address: 165.127.87.1 Location: DocuSign Location: Docusign Timestamp Sent 9/29/2025 4:41:09 PM Viewed: 9/29/2025 4:44:09 PM Signed: 10/2/2025 9:34:43 AM Sent 10/2/2025 9:34:46 AM Resent: 10/3/2025 12:44:14 PM Viewed: 10/6/2025 12:56:01 PM Signed: 10/6/2025 12:56:53 PM Sent 10/6/2025 12:56:56 PM Viewed: 10/6/2025 6:47:30 PM Signed: 10/6/2025 6:47:38 PM Sent 10/6/2025 6:47:41 PM Viewed: 10/6/2025 10:25:21 PM Signed: 10/6/2025 10:25:27 PM In Person Signer Events Signature. Editor Delivery Events Status Agent Delivery Events Status Intermediary Delivery Events Status Certified Delivery Events Status Status Carbon Copy Events Rusty Williams rilliams@weld.gov Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign DCJ GMS dcjgms@state.co.us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/14/2024 10:14:04 AM ID: c36f597f-bb29-4102-b870-1674cfd2acdb Kinsey Garrett kinsey.garrett@state.co.us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 9/15/2025 1:30:31 PM ID: 29e964f8-e488-46aa-81 bc-482f6ee05f93 Witness Events Notary Events Envelope Summary Events Envelope Sent Envelope Updated Certified Delivered Signing Complete Completed Payment Events COPIED COPIED COPIED Signature Signature Status Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Timestamp Timestamp Timestamp Timestamp Timestamp Timestamp Sent 9/29/2025 4:41:09 PM Viewed: 9/30/2025 9:58:52 AM Sent: 10/6/2025 10:25:31 PM Sent: 10/6/2025 10:25:32 PM Timestamp Timestamp Timestamps 9/29/2025 4:41:09 PM 9/30/2025 7:24:23 AM 10/6/2025 10:25:21 PM 10/6/2025 10:25:27 PM 10/6/2025 10:25:32 PM Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 8/10/2022 3:16:46 PM Parties agreed to: Daren Ford. Perry Buck, Matthew M. Lunn, PhD, DCJ GMS, Kinsey Garrett ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, CDPS Contracts and Grants (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to 'I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per -page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact CDPS Contracts and Grants: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: sarah.white@state.co.us To advise CDPS Contracts and Grants of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at sarah.white@state.co.us and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from CDPS Contracts and Grants To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to sarah.white@state.co.us and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with CDPS Contracts and Grants To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an email to sarah.white@state.co.us and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check -box next to 'I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check -box next to 'I agree to use electronic records and signatures', you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify CDPS Contracts and Grants as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by CDPS Contracts and Grants during the course of your relationship with CDPS Contracts and Grants. Contract Form Entity Information Entity Name* Entity ID* COLORADO DEPARTMENT OF @00002437 PUBLIC SAFETY O New Entity? Contract Name* Contract ID COVERDELL TRAINING 2025-2026 GRANT_DCJ GRANT 9934 #2024-DN-25-4 Contract Status CTB REVIEW Contract Lead * TMATTHEWS Contract Lead Email tmatthews@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* $26,446 PAUL COVERDELL FORMULA GRANT TO THE REGIONAL CRIME LAB TO TRAIN & CERTIFY ANALYSTS ASSIGNED TO REGIONAL LAB. FEDERAL GRANT PROGRAM NAME: PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANTS PROGRAM - FORMULA FEDERAL ASSISTANCE LISTING # 16.742 Contract Description 2 FUNDS FOR: 3 COURSES RELATED TO DIGITAL MEDIA EVIDENCE, LEADERSHIP TRAINING SPECIFIC TO CRIME LABS, AND TRAINING EXAMINERS ASSOCIATED WITH FIREARMS, DNA, & LATENT PRINTS. Contract Type* Department AWARD SHERIFF Amount* Department Email $26,446.00 CM-Sheriff@weld.gov Renewable" Department Head Email NO CM-Sheriff- DeptHead@weld.gov Automatic Renewal Grant IGA County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Requested BOCC Agenda Date * 09/22/2025 Due Date 09/18/2025 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date 10/01/2025 Review Date * 06/30/2026 Termination Notice Period Committed Delivery Date Contact Information Contact Info Renewal Date Expiration Date* 09/30/2026 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head DONNIE PATCH DH Approved Date 09/22/2025 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09/24/2025 Finance Approver RUSTY WILLIAMS Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 09/22/2025 09/22/2025 Tyler Ref # AG 092425 Originator TMATTHEWS Hello