HomeMy WebLinkAbout20250514.tiffRecord of Proceedings
Minutes
Board of County Commissioners
Weld County, Colorado
Monday, February 24, 2025
The Board of County Commissioners of Weld County, Colorado, met in regular session
in full conformity with the laws of the State of Colorado at the regular place of meeting in
the Weld County Administration Building, Greeley, Colorado, February 24, 2025, at the
hour of 9:00 a.m.
Ei Roll Call: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Perry L. Buck, Chair
Commissioner Scott K. James, Pro-Tem
Commissioner Jason S. Maxey
Commissioner Lynette Peppier
Commissioner Kevin D. Ross
Also present:
Acting Clerk to the Board, Houstan Aragon
County Attorney, Bruce Barker
Chief Financial Officer, Cheryl Pattelli
El Minutes: Commissioner Maxey moved to approve the below listed Minutes of the
Board of County Commissioners meeting, as printed. Commissioner James seconded
the motion and it carried unanimously.
1. Minutes from February 10, 2025
El Amendments to Agenda: There were no amendments to the Agenda.
Approval of Consent Agenda: Commissioner Ross moved to approve the Consent
Agenda, as printed. Commissioner James seconded the motion and it carried
unanimously.
Presentations and Proclamations:
1. Roosevelt Roughriders Day, Class 4A Poms State Championship —
February 24, 2025: Chair Buck deferred to Commissioner James to read the
certificate, and the team introduced themselves for the record. Each of the
Commissioners, in turn, extended their congratulations to the team for their
accomplishments, with four (4) consecutive years of championship rings, and
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applauded their outstanding leadership skills and hard work as representatives of
their school, community and Team Weld. (Clerk's Note: The group gathered for a
photo opportunity.)
El Warrants:
1. General Warrants — February 21, 2025: Commissioner Ross moved to approve
the General Warrants, as printed. Commissioner Peppler seconded the motion and
it carried unanimously.
Bids:
1. Approve Bid #B2500007, Fire Alarm Upgrade — Facilities Department:
Toby Taylor, Purchasing Department, explained the bid was for upgrading existing
fire alarm systems at five (5) Weld County properties, with the low bid from Denver
Fire Alarm, in the amount of $469,983.00, which exceeds the budgeted amount
established for the project. As a result, two (2) of the proposed buildings, the
Facilities Department has opted to remove the Chase Main building and Chase
Annex from the bid. Mr. Taylor noted the vendor agreed to honor the bid for the
three (3) remaining buildings within the bid scope (Southwest Service Center,
Public Works, and Facilities buildings; therefore, he indicated staff recommends
selecting Denver Fire Alarm as the low bidder meeting specifications, for a total
amount of $117,521.00. In response to Commissioner Maxey, Patrick O'Neill,
Director, explained the upgrade to the Chase and Chase Annex buildings resulted
in a quoted cost of $352,000.00, which took the bid over the budgeted amount.
However, since there was no harm or risk in a delay, staff determined it would be
best to remove them from this bid and pursue a comprehensive upgrade to the
Chase building system in the next budget cycle. Responding to Kevin Ross, he
confirmed certain areas were upgraded during remodels, but it was not done in a
comprehensive manner. Commissioner Maxey moved to approve said bid. The
motion was seconded by Commissioner Ross and it carried unanimously.
2. El Approve Bid #B2500013, Traffic Paint and Beads — Department of Public
Works: Mr. Taylor reviewed staffs recommendation to award the following lowest
bidders for each category as detailed in staff's written recommendation: Potters
Industries, LLC; Swarco Flex, LLC; and Diamond Vogel, Inc. He noted
Sherwin-Williams Company was the low bidder for both yellow and white traffic
paint; however, they did not meet specifications for a variety of reasons detailed
for the record. Commissioner Ross moved to approve said bid. The motion was
seconded by Commissioner Peppler, and it carried unanimously.
3. la Present Bid #B2500027, Surface Gravel Supply — Department of Public
Works: Mr. Taylor stated two (2) bids were received and staff will make a
recommendation on March 10, 2025.
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4. a Present Bid #B2500041, On -Call Geotechnical Materials Testing and
Engineering Services — Department of Public Works: Mr. Taylor stated four (4)
bids were received and staff will make a recommendation at a future date yet to
be determined.
5. ID Present Bid #B2500043, Various Core and Non -Core Child Welfare
Services — Department of Human Services: Mr. Taylor stated ten (10) bids were
received, with one (1) being deemed non -responsive, and staff will make a
recommendation on April 9, 2025.
New Business — General:
1 Consider Contract ID #8907 Amendment #5 to Leave Management Services
Agreement and Authorize Chair to Sign — UPMC Benefit Management
Services, Inc., dba WorkPartners: Jill Scott, Director of the Department of
Human Resources, explained WorkPartners is a new Third Party Administrator
(TPA) which assists the Department of Human Resources with timely responses
to employees and easing the administrative burden. She further noted the cost for
these services is addressed in the 2025 budget, and no additional funds are
needed. Commissioner James moved to approve said amendment and authorize
the Chair to sign. The motion was seconded by Commissioner Maxey and it carried
unanimously.
2. a Consider Contract ID #9115 Application for Supplemental
Reimbursement for Petroleum Storage Tank Remediation at Fueling Facility
(1113 H Street, Greeley) Performed by Palmetto Environmental Group, LLC,
and Authorize Chair to Sign: Chris D'Ovidio, Accounting, alongside
Rusty Williams, Weld County Controller, stated during construction of the fuel site,
in 2021, contamination was found, and the application will allow for reimbursement
of eligible costs for cleanup activities, in the amount of $18,800.98.
Commissioner James moved to approve said application and authorize the Chair
to sign. The motion was seconded by Commissioner Ross and it carried
unanimously.
3. El Consider Contract ID #9126 Professional Service Agreement for
Enterprise Resource Planning (ERP) Grants and Projects Functional Lead
Consultant, and Authorize Chair to Sign — Remy Corporation: Cheryl Pattelli,
Chief Financial Officer and Director of the Department of Finance, stated the
financial consultant originally hired for Phase 2 of the Workday implementation left
the engagement, thus a replacement consultant with Remy Corporation was
selected, for costs not to exceed $382,200.00, effective through February 26,
2028. Commissioner James moved to approve said agreement and authorize the
Chair to sign. The motion was seconded by Commissioner Ross and it carried
unanimously.
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4. IR Consider Contract ID #9129 Draft Application for Nonattainment Area Air
Pollution Enterprise (NAAPME) Community Clean Transportation Assistance
Program (CCTAP) Grant Funding for County Road 59 and State Highway 52
Roundabout Project, and authorize Chair to Sign and Department of Public
Works to Submit Electronically: Elizabeth Relford, Department of Finance,
explained this application is for a new funding opportunity for the Nonattainment
Area Air Pollution Enterprise (NAAPME) Community Clean Transportation
Assistance Program (CCTAP), which was created through Senate Bill, SB 21-260,
resulting in four unique enterprises. She stated the Department of Public Works is
pursuing grant funds for the County Road (CR) 59 and State Highway (SH) 52
Roundabout Project, in the amount of $1,794,634.00, in collaboration with the
Colorado Department of Transportation (CDOT) to assist with construction costs.
She explained this partnership project was started in 2011, and is listed in various
future improvement plans, and if awarded, this grant would assistance from CDOT
engineers with a funding gap. Ms. Relford stated this project application will be
reviewed by the CDOT Engineer prior to submittal by April 30, 3025, and it does
include letters of support from School District RE -3J, and the Towns of
Keenesburg, Hudson, and Lochbuie. She referenced various standards and
studies which show roundabout traffic flows improves air quality by reducing delays
and emissions at intersections. Commissioner James commented he was
opposed to the SB 21-260 and inclusion of this area in the non -attainment area;
however, since it exists, he is support of pursuing the funds to complete this project.
Commissioner Ross commended staff for all of their efforts to bring this project to
completion. Ms. Relford noted this project was also added to the mitigation action
plan to meet emission standards, so it is a strong application.
Commissioner Maxey stated this is a dangerous intersection and these
improvements are needed. Commissioner James moved to approve said
application, and authorize the Chair to sign, and the Department of Public Works
to submit electronically. The motion was seconded by Commissioner Maxey and it
carried unanimously.
5. El Consider Authorization for Access to Safe Located in Office of Clerk to
the Board: Commissioner Maxey moved to approve said Resolution. The motion
was seconded by Commissioner James. In response to Commissioner Ross,
Bruce Barker, County Attorney, agreed this authorization could be dealt with
administratively and no longer needs a Resolution going forward. Esther Gesick,
Clerk to the Board, shared the original purpose of the Resolution was to authorize
staff as signers to gain access a safe deposit box vault with a local bank; however,
now that the records are kept internally, she agreed there is no longer a need for
formal authorization. Commissioner Ross thanked staff for the historical
background and Ms. Gesick noted the change to policy. There being no further
discussion, the motion carried unanimously.
Public Comment: No public comment was offered.
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Let the Minutes reflect that the above and foregoing actions were attested to and
respectfully submitted by the Clerk to the Board. There being no further business, this
meeting was adjourned at 9:33 a.m.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Minutes, on motion duly made and seconded, by the following vote on the
10th day of March, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
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