HomeMy WebLinkAbout20251851.tiffResolution
Approve Amendment #1 to Intergovernmental Agreement for Construction of High
Plains Boulevard (aka County Road 9.5) Between County Roads 32 and 36, and
Authorize Chair to Sign — Town of Mead
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rude Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #1 to the Intergovernmental
Agreement for Construction of High Plains Boulevard (also known as County Road 9.5)
between County Roads 32 and 36, between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Works, and the Town of Mead, with further terms and conditions
being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Amendment #1 to the Intergovernmental Agreement for Construction
of High Plains Boulevard (also known as County Road 9.5) between County Roads 32
and 36, between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Works,
and the Town of Mead, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 30th day of June, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Excused
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc: KJ (CH (DW /cP/S8)
07/I o/25
2025-1851
EG0083
conk-kao- nAg on
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: IGA Amendment with Town of Mead for the High Plains Blvd. Project Between WCR 32 & 36
DEPARTMENT: Public Works DATE: 6/10/25
PERSON REQUESTING: Cameron Parrott
Brief description of the problem/issue:
The Town of Mead wishes to amend an existing IGA with Weld County to allow them to contribute money toward paving
the proposed roundabouts in the project between WCR 32 and WCR 34 in concrete pavement instead of hot mix asphalt.
It was determined that the difference in cost between these two options was $635,000 with concrete paving being the
more expensive option. The attached IGA amendment was reviewed by our legal department and was approved by the
Town of Mead at their last council meeting on June 9th. The original IGA had Weld County contribute $3,000,000 toward
the segment of the High Plains Blvd. project that is being constructed by a developer between WCR 34 & WCR 36. Mead
is asking that a portion of the Weld County contribution toward the segment of the project between WCR 34 and 36 be
reassigned to go toward the concrete paving associated with the segment of the project between WCR 32 and WCR 34.
Mead is willing to work with the Developer on the segment between WCR 34 and WCR 36 to offset the $635,000
reduction toward that segment of the project. The Town of Mead will be taking over maintenance of the new roadway
upon completion and wishes to have the roundabouts paved in concrete instead of asphalt.
What options exist for the Board?
• Allow the IGA amendment to be placed on the next available BOCC agenda for approval and signature
• Deny the IGA amendment and reallocation of funds
Consequences: If the IGA amendment is not approved, the project would likely pave the roundabouts in asphalt.
All of the roundabouts at the I-25 exits along this corridor are asphalt paved, so this would not be a drastic
difference from other roundabouts in the area.
Impacts: Maintenance costs associated with life cycle analyses show that concrete pavement requires less cost
over time for maintenance and lasts longer than asphalt.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): the county could see a savings to the
project of $635,000 by paving the roundabouts in asphalt instead of concrete. Mead is willing to cover the
difference to have the roundabouts completed with concrete paving.
Recommendation: Staff approving the IGA amendment with the Town of Mead and placing the amendment on the next
available BOCC agenda for approval and signature.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments,
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
77,4
Contract #9688
2025-1851
Ca/30
EC 0Us3
FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT
FOR CONSTRUCTION OF HIGH PLAINS BOULEVARD (A.K.A. - WELD COUNTY
ROAD 9.5) BETWEEN WELD COUNTY ROAD 32 AND WELD COUNTY ROAD 36
THIS FIRST AMENDMENT TO INTERGOVERNMENTAL AGREEMENT (the "First
Amendment") is made and entered into as of the date of the last signature below (the "Effective Date"),
and is entered into by and between the Town of Mead, Colorado, a municipal corporation of the State
of Colorado, whose address is 441 - 3rd Street, P.O. Box 66, Mead, CO 80542 ("Mead") and the
County of Weld, a political subdivision of the State of Colorado, by and through the Board of County
Commissioners of the County of Weld, Colorado, whose address is P.O. Box 758, 1150 "O" Street,
Greeley, Colorado 80632 ("Weld County"). Mead and Weld County are sometimes referred to
individually as a "Party" and collectively as the "Parties."
1. Incorporation of Prior Intergovernmental Agreement. The Parties previously entered into that
certain Intergovernmental Agreement for Construction of High Plains Boulevard (a.k.a. — Weld
County Road 9.5) between Weld County Road 32 and Weld County Road 36 dated August 7, 2024
(the "Agreement"). Section 5 of the Agreement requires that any amendments to the Agreement
be in writing and executed by the Parties. This First Amendment is intended to be attached to and
incorporated into the Agreement for the duration of the term of the Agreement.
2. Purpose of First Amendment. As contemplated in Subsection 2(b)v. of the Agreement, Weld
County has provided the construction plans for the County Project to Mead for Mead's review and
approval. Weld County is currently planning to revise the bid set for the County Project to change
the main surface material at both the WCR32/HPB Intersection and the WCR34/HPB Intersection
(as those terms are defined in the Agreement) from concrete to asphalt. This design change in the
surface material results in a cost reduction of six hundred and thirty-five thousand dollars
($635,000.00). As the ultimate owner of the County Project improvements, the Town desires to
remit $635,000.00 to Weld County (the "Town Contribution") if and as necessary in order to ensure
that the surface material at both the WCR32/HPB Intersection and the WCR34/HPB Intersection
remains concrete.
3. Payment of Town Contribution to Weld County. Following completion of the WCR 32/HPB
Intersection and the WCR 34/HPB Intersection, the County will request the Town Contribution in
writing, and the County letter requesting the Town Contribution ("County Funding Request") shall
be delivered to the Town as required by Section 11 of the Agreement. The Town shall remit the
Town Contribution to the County within forty-five (45) calendar days of receipt of the County
Funding Request.
4. Effect of Agreement and First Amendment. All provisions of the Agreement shall remain in
full force and effect. The only modification of the Agreement intended by this First Amendment
is to memorialize the Town Contribution (as defined above) and to establish the timing of Mead's
remittance of the Town Contribution to Weld County.
5. Authority. The signatures of those representatives of the Parties below affirm that they are
authorized to enter into and execute this Agreement and that all necessary actions, notices,
meetings, and/or hearings pursuant to any law required to authorize the execution of this
Agreement have been made.
6. Counterparts. The Parties agree that this First Amendment may be executed in one or more
counterparts, each of which shall constitute an original and all of which shall constitute one and
the same document. In addition, the Parties acknowledge and agree that electronic signatures shall
be effective for all purposes, in accordance with the Uniform Electronic Transactions Act, Title
24, Article 71.3 of the Colorado Revised Statutes.
IN WITNESS WHEREOF, the Parties have executed this First Amendment on this date(s) set forth
below.
Signature Pages Follow.
2
Mead signature page to First Amendment to Intergovernmental Agreement.
ATTEST:
By: LO
Mary E
TOWN F MEAD, COLORADO
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Helen Migchelbrink, Town Manager
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Weld County signature page to First Amendment to Intergovernmental Agreement.
ATTEST:
WELD COUNTY Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
By: 1 ���1-�� I _ _ By.
Deputy Clerk to the Boar
4
ate:
Perry. Buck, Chair
JUN 3 0 2025 .2025
2625-1SS1
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Entity Information
Entity Name*
MEAD, TOWN OF
Entity ID*
@00002444
Contract Name*
FIRST AMENDMENT TO INTERGOVERNMENTAL
AGREEMENT FOR CONSTRUCTION OF HIGH PLAINS
BLVD. (AKA WCR 9.5) BETWEEN WCR 32 AND WCR 36
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
9688
Contract Lead*
CPARROTT
Contract Lead Email
cparrott@weld.gov
Parent Contract ID
9687
Requires Board Approval
YES
Department Project #
GR-73
Contract Description*
AMENDMENT TO ORIGINAL IGA FOR A CHANGE IN SURFACING MATERIAL FOR THE NEW ROUNDABOUTS AT THE
INTERSECTIONS OF HIGH PLAINS BLVD. AND CR 32 & CR 34. THE TOWN OF MEAD AGREES TO COVER
ADDITIONAL COSTS FOR CONCRETE PAVING THE ROUNDABOUTS.
Contract Description 2
Contract Type
AMENDMENT
Amount
$635,000.00
Renewable
NO
Automatic Renewal
NO
Grant
NO
IGA
YES
Department
PUBLIC WORKS
Department Email
CM-
PublicWorks@weld.gov
Department Head Email
CM-PublicWorks-
DeptHead@weld.gov
County Attorney
ADRIA SCHIEL
County Attorney Email
ASCHIEL@WELD.GOV
IGA Deadline Date
12/31/2026
Requested BOCC Agenda Due Date
Date* 06/26/2025
06/30/2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
11/01/2026
Committed Delivery Date
Renewal Date
Expiration Date*
12/31/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
.CURTIS HALL
DH Approved Date
06/25/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/30/2025
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
06/25/2025 06/25/2025
Tyler Ref #
AG 063025
Originator
CPARROTT
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