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Home My WebLink About20251868.tiffcoh*i,ac-t-lDE-°l low BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: CORDICO App DEPARTMENT: Sheriff's Office PERSON REQUESTING: Captain Matt Turner DATE: 06/13/2025 Brief description of the problem/issue: The Sheriff's Office was recently awarded grant funding through Colorado Department of Local Affairs (DOLA) for $31,000. These funds can be used toward expenses associated with the wellness of law enforcement personnel within the Sheriff's Office. The grant cannot be used for equipment but may be used for services and training. We would like to use the $31,000 to purchase a 12 -month subscription to an app called CORDICO, which has been purchased using this same grant in the past. What options exist for the Board? The board may choose to approve or deny this request. Consequences: If the request is denied, we will have to find another service to spend the $31,000 on, or we will lose it. Impacts: The app has resources that cover mental health, physical health, and acts as resources for the Peer Support Team, which is required by statute. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): This is a 1 -year subscription that does not automatically renew. Recommendation: The Sheriffs Office recommends that we use the $31,000 award from DOLA to purchase a 1 -year subscription to the CORDICO App. Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross e bnwn+-9t-nci&-' 0/30/25 Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: (CI 0 nbct. (SO) 7/30/75 2025-1868 SO 0040 Docusign Envelope ID: 3D430064-9FD8-4529-B1BF-A74282CF7AD5 Q-137405 lliliLEXIPOL MASTER SERVICE AGREEMENT Initial Term Start Date: 07/01/2025 Account Executive information Lisa Harrell Customer Success Manager Iharrell@lexipol.com Lexipol LLC 2611 Internet Blvd., Ste. 120 Frisco, Texas 75034 Initial Term End Date: 06/30/2026 Agency; Infnimation Steve Reams Sheriff sreams@weld.gov (970)356-4015 Weld County Sheriff's Office 1950 O St Greeley, Colorado 80631 This Master Service Agreement (the "Agreement") is entered into by and between Lexipol, LLC, a Delaware limited liability company ("Lexipol"), and the department, entity, or organization referenced above ("Agency"). This Agreement consists of: (a) this Cover Sheet (b) Exhibit A - Selected Services and Associated Fees (c) Exhibit B - Description of Services (d) Exhibit C - Terms and Conditions of Service Each individual signing below represents and warrants that they have full and complete authority to bind the party on whose behalf they are signing to all terms and conditions contained in this Agreement. Weld County Sheriff's Office Lexipol, LLC ,--oocuSigned by: Signature: Print Name: Title: Date Signed: Perry L. uck Chair, Board of Weld County Commissioners JUN 3 0 2025 Attest: WddtiW1/ Jelf4:11 Esther E. Gesick, Clerk to the Board By: Depu er I � CWa to the Board Signature: Print Name: Title: Date Signed: J u, Foos S C.61,',21il9"20 Jan Roos Vice President & General Counsel 7/3/2025 15:06 PM PDT ZoZs-I ifto% Q-137405 Exhibit A SELECTED SERVICES AND ASSOCIATED FEES Agency is purchasing the following: Order Summary Qty Description Unit Price Disc (%) Disc Amount Tax Amount Extended 470 Cordico Law Enforcement Wellness App (For Renewal Only) $40,000.00 22.5% $9,000.00 $31,000.00 Discount: $9,000.00 ubtotal: Discount: Subtotal: Tax: Total Due: . $9,000.00 $31,000.00 $31,000.00 Q-137405 Exhibit B Description of Services Cordico Law Enforcement Wellness Solution Law enforcement agencies are increasingly recognizing the need to provide personnel with mental and behavioral health resources. The Cordico law enforcement wellness solution enables agencies to provide customized, confidential, mobile wellness resources. Our law enforcement app includes a complete range of self -assessments as well as continuously updated videos and guides on more than 60 behavioral health topics - all designed specifically for first responders. The anonymity of all users is paramount and no personal information is ever collected or stored. Also included are online accredited wellness courses covering such topics as managing stress, post -traumatic stress disorder, family and work relationships, and fitness and nutrition. • Connect your personnel to confidential assessments and counseling resources • Strengthen your wellness culture and empower your peer support team • Help officers cope with the effects of critical events and chronic exposure • Improve officer decision -making, empathy and resiliency, which in turn enhances police/community relations • Support department retirees and family members (included with agency subscription) Peer & Chaplain Support Peer support teams and chaplains provide invaluable assistance to public safety personnel —but personnel don't always know who these members are or how to contact them. Cordico's wellness app allows for the integration of your agency's peer support and/or chaplains, making it easy for members to quickly connect when they need support. • Include profiles of your peer support team and chaplains in the app so personnel can see their photos, backgrounds, areas of specialty, etc. • Enable confidential, one-on-one conversations without the need to go through an agency or city intranet • Increase usage of peer support and chaplain services CrisisAlert• One -Touch Dialing Cordico's CrisisAlert one -touch dialing feature allows personnel who need help to instantly dial all peer support or chaplains with one touch — anonymously. The peer support team member or chaplain who answers first is connected to the employee seeking assistance, and the other team members don't know who called. This creates an easier and more trusted way for personnel to access your peer support and chaplain resources. Your personnel don't have to determine who's on duty, who's available or how to reach them. Therapist Finder Individuals in crisis or suffering from depression or anxiety don't need additional roadblocks to getting help. But often, that's exactly what happens when public safety personnel try to access counseling services. Cordico's Therapist Finder simplifies and streamlines the process, making it easy for your personnel to locate therapists near them that are approved through the agency's insurance plan. • Include profiles of therapists in the app so personnel can see their photos, backgrounds, areas of specialty, etc. • Connect personnel to therapists your agency has vetted as being experienced with treating public safety personnel • Show therapist locations on an interactive map • Enable personnel to instantly contact therapists for in -person visit or teletherapy via a confidential portal Dr. Gilmartin Survival Videos Cordico is the only app featuring content from Dr. Kevin Gilmartin, the world -recognized behavioral scientist and educator. Dr. Gilmartin's seminar book, Emotional Survival for Law Enforcement, is considered the definitive guide on emotional and mental wellbeing for officers. The Cordico law enforcement app includes exclusive videos from Dr. Gilmartin on topics ranging from hypervigilance to how law enforcement changes people to the characteristics of emotional survivors. Fitness, Nutrition, and Injury Prevention Recognizing that wellbeing is not just about mental and emotional health, Cordico's wellness apps include resources to support fitness, nutrition and injury prevention. • Yoga videos offered through an exclusive partnership with Yoga For First Responders • Nutrition guides and the Cordico 30 -Day Weight Loss Challenge • Guided meditations • Sleep sounds • Ability to add agency -specific fitness videos, workout of the day, training videos, etc. Q-137405 Exhibit C Terms and Conditions of Service These Terms and Conditions of Service (the "Terms") govern the rights and obligations of Lexipol, LLC ("Lexipol") and Agency under this Agreement. Lexipol and Agency may each be referred to herein as a "Party" and collectively as the "Parties." 1. Definitions. Each of the following capitalized terms will have the meaning included in this Section. Other capitalized terms are defined within their respective sections, below. 1.1 "Agency" means the department, agency, office, organization, company, or other entity purchasing and/or subscribing to Lexipol Services, as may be further denoted on the cover sheet to which these Terms are attached. 1.2 "Agency Data" means all data, information, and content owned by Agency for purposes of identifying authorized users, confirming departmental information, or which are ancillary to receipt of Lexipol Services. 1.3 "Agreement" means the combination of the cover sheet; Exhibit A ("Selected Services and Associated Fees"); Exhibit B (Description of Services); this Exhibit C ("Terms and Conditions of Service"); and any other documents attached hereto and expressly incorporated herein by reference. 1.4 "Custom Agreement Terms" refers to an optional section within Exhibit A which allows the Parties to modify this Agreement and/or incorporate additional exhibits or addenda by reference. 1.5 "Initial Term" means the initial period of time in which Agency has elected to receive Lexipol Services. 1.6 "Initial Term Start Date" is specified on the cover sheet and represents the first day of the Initial Term. 1.7 "Initial Term End Date" is specified on the cover sheet and represents the last day of the Initial Term. 1.8 "Lexipol Content" means all content in any format including but not limited to written content, images, videos, data, information, and software multimedia provided by Lexipol and/or its licensors via the Services. 1.9 "Services" means all products and services, including but not limited to all online services, software subscriptions, content licensing, professional services, and ancillary support services as may be offered by Lexipol and/or its affiliates. 2. Term; Renewal. This Agreement becomes enforceable upon signature by Agency's authorized representative, and effective as of the Initial Term Start Date. Following the Initial Term, this Agreement shall automatically renew in successive one- year periods (each, a "Renewal Term") unless terminated as set forth herein. The Initial Term and all Renewal Terms collectively comprise the "Term" of this Agreement. 3. Termination. 3.1 For Convenience; Non -Appropriation. During the Initial Term, this Agreement may only be terminated through mutual written approval from an authorized representative of each Party. Following the Initial Term, this Agreement may be terminated by either party for convenience (including due to lack of appropriation of funds for Agency) by providing sixty (60) days written notice to the other Party. NOTE: Fees paid for Online Services are not eligible for refund, proration, or offset in the event of termination for convenience by Agency. Fees pre -paid for Professional Services may be eligible for refund, proration or offset to the extent such Services have not been delivered. 3.2 For Cause. This Agreement may be terminated by either party, effective immediately, (a) in the event the other party fails to discharge any material obligation, including payment obligations, or remedy any material default hereunder for a period of more than thirty (30) calendar days after it has been provided written notice of such failure or default; or (b) in the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction. 3.3 Effect of Expiration or Termination. Upon the expiration or termination of this Agreement for any reason, Agency's access to the Services herein shall cease unless Lexipol has, in its sole discretion, provided for their limited continuation. Termination or expiration of this Agreement shall not, however, relieve either party from any obligation or liability that has accrued under this Agreement prior to the date of such termination or expiration, including payment obligations. 4. Fees; Invoicing. Lexipol will invoice Agency at the commencement of the Initial Term and thirty (30) days prior to the commencement of each Renewal Term, if applicable. Agency agrees to remit payment within thirty (30) calendar days of receipt Copyright © Lexipol, LLC 1995-2025 Rev. 4.1.2025 4 Q-137405 of Lexipol's invoice. Payments may be made electronically through Lexipol's online customer portal or by mailing a check to Lexipol, LLC at PO Box 676232 Dallas, TX 75267-6232 (Attn: Accounts Receivable). Agency is responsible for all third -party fees (e.g., wire fees, bank fees, credit card processing fees) incurred when paying electronically, and such fees are in addition to those listed on Exhibit A. Lexipol reserves the right to increase fees for Renewal Terms following notice to Agency. All fee amounts stated in Exhibit A are exclusive of taxes. Unless otherwise exempt, Agency is responsible for and will pay in full all taxes related to receipt of Lexipol's Services. If Agency is exempt, it must send its exemption certificate(s) to taxes@lexipol.com. 5. Terms of Service. The following provisions govern access to and use of specific Lexipol's Services: 5.1 Online Services. Lexipol's Online Services include all online services offered by Lexipol and its partners, affiliates, and licensors. Online Services include, without limitation, Lexipol's Policy Knowledge Management System ("KMS"), Learning Management System ("LMS"), Cordico wellness application(s), GrantFinder, Virtual Instructor -Led Training, and the LEFTA Systems suite of solutions (collectively, the "Online Services"). Note: LMS Services include, but are not limited to: PoliceOne Academy, FireRescue1 Academy, EMS1 Academy, Corrections) Academy, and LocalGovU. 5.2 Professional Services. Lexipol's Professional Services include those Services that are not part of Lexipol's Online Services and which require the direct, hands-on professional expertise of Lexipol personnel and/or contractors, including implementation support for policy manuals and software, technical support for online learning, accreditation consulting, grant writing, and projects requiring regular input from Lexipol's subject matter experts (collectively, "Professional Services"). Professional Services may also be referred to as "One -Time" Services on Exhibit A and may also include the provision of supplemental documentation from Lexipol's Professional Services team, either with this Agreement or during the provision of Service. NOTE: Agency is responsible for submitting all information reasonably required by Lexipol's grant writing team in a timely manner and always at least five (5) days prior to each grant application submission date. Agency is responsible for submissions of final grant applications by grant deadlines. Failure to timely submit required materials to Lexipol's grant writing team will result in rollover of project fees to next grant application cycle, not a refund of fees. Requests for cancellation of grant writing services which have already begun will result in a 50% fee of the total value of the service. 5.3 Account Security. Access to Lexipol's Services is personal and unique to Agency. Agency shall not assign, transfer, or provide access to Lexipol Services to any third party without Lexipol's prior written consent. Agency is responsible for maintaining the security and confidentiality of Agency's usernames and passwords and the security of Agency's accounts. Agency will immediately notify Lexipol if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency's account or Agency's usernames and/or passwords. 5.4 Agency Data. Lexipol's use of Agency Data is limited to providing and improving the Services, retaining records in the regular course of business, and complying with applicable legal obligations. Lexipol will use commercially reasonable efforts to ensure the security of all Agency Data, including technical and organizational measures to protect Agency Data against unauthorized or unlawful processing and against accidental loss, destruction, damage, theft, alteration or disclosure, including through measures specified by the National Institute of Standards and Technology (NIST). Lexipol's Services use the Secure Socket Layer (S5L) protocol, which encrypts information as it travels between Lexipol and Agency. However, data transmission on the Internet is not always 100% secure and Lexipol cannot and does not warrant that information Agency transmits is 100% secure. 5.5 Intellectual Property. Lexipol's Services, and all Lexipol Content underlying such Services, are proprietary and, where applicable, protected under U.S. copyright, trademark, patent, and/or other applicable laws. When subscribing to Lexipol's Online Services, Agency and its authorized personnel receive a personal, limited, non-sublicensable and non -assignable license to access and use the Services in conformity with these Terms. Nothing contained in this Agreement, and no course of dealing, shall be construed as conferring any right of ownership to Lexipol's Services or Lexipol Content. Lexipol Content may be incorporated into Agency's final policy manuals, including beyond the Term of this Agreement, but Agency may not otherwise share Lexipol Content with private, for-profit, or commercial third parties, or commercialize Lexipol Content in any way. Agency acknowledges and agrees that Lexipol shall have no responsibility to update the Lexipol Content used by Agency beyond the Term of this Agreement and that Lexipol hereby disclaims and shall have no liability whatsoever for Agency's reliance on or use of modified or derivative forms of Lexipol Content including, without limitation, any revision, abridgement, condensation, expansion, compilation, or any other form in which Lexipol Content, or any portion thereof, is recast, transformed, adapted, or modified from its original form. NOTE: AGENCY ACKNOWLEDGES AND AGREES THAT, PRIOR TO USE AND FINAL PUBLICATION, ALL AGENCY POLICIES AND DAILY TRAINING BULLETINS (DTBs) HAVE BEEN INDIVIDUALLY REVIEWED AND ADOPTED BY AGENCY. AGENCY ACKNOWLEDGES AND AGREES THAT IT, AND NOT LEXIPOL, IS CONSIDERED THE "POLICY MAKER" WITH REGARD TO EACH AND EVERY SUCH POLICY AND DTB. 6. Confidentiality. Each Party may disclose information to the other Party that would be reasonably considered confidential, Copyright © Lexipol, LLC 1995-2025 Rev. 4.1.2025 2 Q-137405 including Agency Data (collectively, "Confidential Information"). Upon receiving such Confidential Information, each Party will: (a) limit disclosure of such Confidential Information to authorized representatives only; (b) advise its personnel and agents of the confidential nature of such Confidential Information and of the obligations set forth in this Agreement; and (c) not disclose any Confidential Information to any third party unless expressly authorized by the disclosing Party. Notwithstanding the foregoing, this section shall not operate to limit Agency's disclosure authority pursuant to a valid governmental, judicial, or administrative order, subpoena, regulatory request, Freedom of Information Act request, Public Records Act request, or equivalent, provided that Agency notifies Lexipol of such disclosure, to the extent practicable, such that Lexipol may seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the confidentiality of Lexipol's Confidential Information and trade secrets. 7. Warranty. LEXIPOL WARRANTS THAT IT SHALL NOT KNOWINGLY INFRINGE THE INTELLECTUAL PROPERTY RIGHTS OF OTHERS; THAT ITS SERVICES ARE PROVIDED IN A PROFESSIONAL AND WORKMANLIKE MANNER IN ACCORDANCE WITH PREVAILING INDUSTRY STANDARDS; AND THAT THEY SHALL BE FIT FOR THE SPECIFIC PURPOSES SET FORTH HEREIN. BEYOND THE FOREGOING, LEXIPOL'S SERVICES ARE PROVIDED "AS -IS" AND LEXIPOL DISCLAIMS ALL OTHER WARRANTIES, EXPRESS, IMPLIED, OR OTHERWISE. 8. Indemnification; Limitation of Liability. Lexipol will indemnify, defend, and hold harmless Agency from and against any and all loss, liability, damage, claim, cost, charge, demand, fine, penalty, or expense arising directly and solely out of Lexipol's acts or omissions in providing the Services. Each Party's cumulative liability resulting from any claims, demands, or actions arising out of or relating to this Agreement shall not exceed the aggregate amount of fees paid by Agency to Lexipol during the twelve-month period immediately prior to the assertion of such claim, demand, or action. In no event shall either Party be liable for indirect, incidental, consequential, special, exemplary damages, or lost profits. 9. General Terms. 9.1 Entire Agreement. This Agreement embodies the entire agreement between the Parties and supersedes all prior agreements with respect to the subject matter hereof. No representation, promise, or statement of intention has been made by either party that is not embodied herein. Terms and conditions set forth in any purchase order or other document that are inconsistent with or in addition to the terms and conditions set forth in this Agreement are rejected in their entirety and void, regardless of when received, without further action. No amendment, modification, or supplement to this Agreement shall be binding unless it is made in writing and signed by both parties. 9.2 General Interpretation. The terms of this Agreement have been chosen by the parties hereto to express their mutual intent. This Agreement shall be construed equally against each party without regard to any presumption or rule requiring construction against the party who drafted this Agreement or any portion thereof. 9.3 Invalidity of Provisions. Each provision contained in this Agreement is distinct and severable. A declaration of invalidity or unenforceability of any provision or portion thereof shall not affect the validity or enforceability of any oth er provision. Should any provision or portion thereof be held to be invalid or unenforceable, the parties agree that the reviewing authority should endeavor to give effect to the parties' intention as reflected in such provision to the maximum extent possible. 9.4 Governing Law. Each party shall maintain compliance with all applicable laws, rules, regulations, and orders relating to its obligations pursuant to this Agreement. This Agreement shall be construed in accordance with, and governed by, the laws of the state in which Agency is located, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply. 9.5 Assignment. This Agreement may not be assigned by either party without the prior written consent of the other. Notwithstanding the foregoing, this Agreement may be assumed by a party's successor in interest through merger, acquisition, or consolidation without additional notice or consent. 9.6 Waiver. Either party's failure to exercise, or delay in exercising, any right or remedy under any provision of this Agreement shall not constitute a waiver of such right or remedy. 9.7 Notices. Any notice required hereunder shall be in writing and shall be made by certified mail (postage prepaid) to known, authorized recipients at such address as each party may indicate from time to time. In addition, electronic mail (email) to established and authorized recipients is acceptable when acknowledged by the receiving party. Copyright © Lexipol, LLC 1995-2025 Rev. 4.1.2025 3 Contract For Entity Information Entity Name LEXIPOL LLC Entity ID* @00031563 Contract Name LEXIPOL CONTRACT FOR CORDICO APP Contract Status CTB REVIEW Q New Entity? Contract ID 9680 Contract Lead* TMATTHEWS Contract Lead Email tmatthews@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* SHERIFF OFFICE AWARDED GRANT FUNDING THROUGH DOLA, CAN USE FOR WELLNESS OF LAW ENFORCEMENT PERSONNEL WITHIN SO. SO WOULD LIKE TO USE FUNDS TO PURCHASE A 12 -MONTH SUBSCRIPTION TO CORDICO APP THROUGH LEXIPOL. Contract Description 2 CORDICO APP APP HAS RESOURCES THAT COVER MENTAL HEALTH & PHYSICAL HEALTH, AND ACTS AS RESOURCES FOR THE PEER SUPPORT TEAM, WHICH IS REQUIRED BY STATUTE. Contract Type* Department CONTRACT SHERIFF Amount* $ 31,000.00 Renewable* NO Automatic Renewal Grant IGA Department Email CM-Sheriff@weld.gov Department Head Email CM-Sheriff- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 06/30/2025 Due Date 06/26/2025 Will a work session with BOCC be required?* YES Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/01/2026 Committed Delivery Date Renewal Date Expiration Date* 06/30/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head ESTHER GESICK DH Approved Date 06/26/2025 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06/30/2025 Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 06/27/2025 06/27/2025 Tyler Ref # AG 063025 Originator TMATTHEWS Hello