HomeMy WebLinkAbout20251652.tiff Resolution
Approve Task Order Contract for Title X Family Planning Program and Authorize
Chair to Sign
Whereas,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter,is vested with the authority of
administering the affairs of Weld County,Colorado,and
Whereas,the Board has been presented with a Task Order Contract for the Title X Family
Planning Program between the County of Weld,State of Colorado,by and through the
Board of County Commissioners of Weld County,on behalf of the Department of Public
Health and Environment, and the Colorado Department of Public Health and
Environment,commencing upon full execution of signatures,and ending June 30,2026,
with further terms and conditions being as stated in said task order contract,and
Whereas,after review,the Board deems it advisable to approve said task order contract,
a copy of rvfiich is attached hereto and incorporated herein by reference.
Now,therefore,be it resolved by the Board of County Commissioners of Weld County,
Colorado,that the Task Order Contract for the Title X Family Planning Program between
the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and
Environment,and the Colorado Department of Public Health and Environment,be,and
hereby is,approved.
Be it further resolved by the Board that the Chair be,and hereby is,authorized to sign
said task order contract.
The Board of County Commissioners of Weld County,Colorado,approved the above
and foregoing Resolution,on motion duly made and seconded,by the following vote on
the 16th day of June,A.D.,2025:
Perry L.Buck,Chair:Aye �,`
Scott K.James,Pro-Tem:Aye �. .:_ •
Jason S.Maxey:Aye
Lynette Peppler:Aye +
V ma1
Kevin D.Ross:Aye ''61 '„
Approved as to Form: %• t,I'
Bruce Barker,County Attorney
Attest:
Esther E.Gesick,Clerk to the Board
cc:1-1L BSc/ac/s,') 2025-1652
07/1o/2_5 HL0058
COnk“A c + bWC155 �
BOARD OF COUNTY COMMISSIONERS
PASS - AROUND REVIEW
PASS -AROUND TITLE : FAMILY PLANNING PROGRAM CONTRACT RENEWAL
DEPARTMENT : PUBLIC HEALTH AND ENVIRONMENT DATE : DUNE 1 , 2025
PERSON REQUESTING : JASON CHESSHER , EXECUTIVE DIRECTOR
SHAUN MAY , PHS DIVISION DIRECTOR
Brief description of the problem / issue :
For the Board ' s approval is the FY 2025 - 2026 Title X Family Planning contract between the Colorado
Department of Public Health & Environment ( CDPHE ) and the Board of County Commissioners of Weld
County on behalf of the Weld County Department of Public Health and Environment ( WCDPHE ) .
The WCDPHE is the only approved Title X site providing comprehensive family - planning services in Weld
County ; it supports the provision of contraception , cancer screening , STI testing , and related preventive care to
residents who are uninsured or under - insured . Executing the contract for the period July 1 , 2025 — June 30 ,
2026 , will allow WCDPHE to continue offering these critical services without interruption .
What options exist for the Board ?
• Approve the contract as presented .
• Decline to approve the contract .
Consequences : Approval will ensure continued federal and state funding for essential Family Planning
services at current service levels . Declining the contract would eliminate external funding , causing the
WCDPHE to discontinue or reduce services for the only Title X provider in Weld County .
Impacts : The contract ' s funding enables Weld County to provide affordable contraception and other
preventive services to more than 3 , 000 clients each year , lowering the incidence of unintended
pregnancies and strengthening maternal - and - infant health .
Costs ( Current Fiscal Year / Ongoing or Subsequent Fiscal Years ) :
This contract provides $ 232 , 857 in Title X grant funding for FY 2025 - 2026 . No local match is required .
Recommendation : I recommend approval to place this contract on a future BOCC agenda for formal
consideration .
S upport Recommendation Schedule
P lace on BOCC Agenda Work Session Other / Comments :
Perry L . Buck
Scott K . James v � a , cractay
Jason S . Maxey
Lynette Peppier Via entlath
Kevin D . Ross Vka
2025 - 1652
W L-W5-7S
Karla Ford
From : Scott James
Sent : Friday , May 30 , 2025 10 : 40 AM
To : Jason Chessher
Cc : Karla Ford
Subject : RE : Pass Arounds
Fine with all — and Karla , I approve all .
Ar
COUNTY, CO
Scott K . James
Weld County Commissioner
Office : 970 - 400 - 4200 / Cell : 970 - 381 - 7496
P . O . Box 758 , 1150 O St . , Greeley , CO 80632
0111R00
Join Our Team
IMPORTANT : This electronic transmission and any attached documents or other writings are intended
only LAbrthe person or entity to which it is addressed and may contain in .thrmation that is privileged ,
confidential or otherwise protected [Aom disclosure . Irmyou have received this communication in error ,
please immediately noti _V sender by return e - mail and destroy the communication . Any disclosure ,
copying , distribution or the taking o (7; any action concerning the contents oCthis communication or any
attachments by anyone other than the named recipient is strictly prohibited .
From : Jason Chessher < jchessher@weld . gov >
Sent : Friday , May 30 , 2025 10 : 38 AM
To : Scott James < sjames@weld . gov >
Subject : Pass Arounds
Good morning Commissioner ,
Since we ' re not meeting next Tuesday , I have five PA ' s to run by you belbre sending to the Board .
First is the Nurse Family Partnership grant renewal . This is the largest and most stable grant that we have . It ' s just
over $ 1 . 3 million and includes a 2 % increase Raw2026 .
Second is a contract LIr imaging services [tor our Women ' s Wellness Connection program . VI, during a WWC visit ,
our providers find reason to send a client Am imaging , this contract provides another location in WC rim those
services . VVVVC at the state level is billed rtr imaging services so that payment doesn ' t pass through us .
Third is our annual Flied Delivered Therapy ( FDT ) and Sexually Transmitted Inflction ( STI ) renewal . This is an
existing program that combats syphilis and other sexually transmitted inrlections and has banding specifically 3:ir
services in the WC jail .
1
Karla Ford
From : Lynette Peppier
Sent : Tuesday , June 3 , 2025 4 : 30 PM
To : Scott lames ; Karla Ford
Cc : Kevin Ross
Subject : Re : Please Reply - Family Planning Contract
After speaking with our health department , ' agree also
Lynette Peppier
Weld County Commissioner , District 3
1150 0 Street , P . O . Box 758 , Greeley , Colorado 80632
970 . 400 - 4205 ( Office )
970 - 305 - 7243 ( Cell )
Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure . !f you have received this communication in error, please
immediately notify sender by return e - mail and destroy the communication . Any disclosure , copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited .
fr
I r 4
r . 1
• Lse 54 . 1 ‘ : ip
e. /er aese,s • : toil
•
From : Scott James < sjames@weld . gov >
Sent : Tuesday , June 3 , 2025 4 : 08 : 41 PM
To : Karla Ford < kford@weld . gov >
Cc : Lynette Peppier < Ipeppler@weld . gov > ; Kevin Ross < kross@weld . gov >
Subject : Re . Please Reply - Family Planning Contract
Approve
* * Sent from my iPhone * *
Scott K . James
Weld County Commissioner , District
1150 O Street , P . O . Box 758 , Greeley , Colorado 80632
970 . 336 . 7204 ( Office )
970 . 381 . 7496 ( Cell )
1
Karla Ford
From : Kevin Ross
Sent : Monday , June 2 , 2025 12 : 10 PM
To : Karla Ford ; Lynette Peppler
Subject : Re : Please Reply - Family Planning Contract
I approve
Kevin Ross
•
From : Karla Ford < kford@weld . gov >
Sent : Monday , June 2 , 2025 10 : 29 : 09 AM
To : Kevin Ross < kross@weld . gov > ; Lynette Peppier < Ipeppler@weld . gov >
Subject : Please Reply - Family Planning Contract
Please advise if you support recommendation and to have department place on the agenda .
ZINho rag
COUNTY , CO
Karla Ford
Office Manager & Executive Assistant
Board of weld County Commissioners
Desk : 970 - 400 - 4200 / 970 - 400 - 4228
P . O . Box 758 , 1150 O St . , Greeley , CO 80632
0
Join Our Team
IMPORTANT : This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged , confidential or otherwise
protected from disclosure . If you have received this communication in error , please immediately notify sender by
return e - mail and destroy the communication . Any disclosure , copying , distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited .
From : Jason Chessher < jchessher@weld . gov >
Sent : Monday , June 2 , 2025 10 : 20 AM
To : Karla Ford < kford@weld . gov >
Cc : Shaun May < smay@weld . gov > ; Bill Fritz < bfritz@weld . gov > ; Cheryl Pattelli < cpattelli@weld . gov > ; Jill Scott
< jscott@weld . gov >
Subject : Family Planning Contract
1
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT TASK ORDER
State Agency: Contractor:
State of Colorado for the use&benefit of the Board of County Commissioners of Weld County
Department of Public Health and Environment (a political subdivision of the state of Colorado)
4300 Cherry Creek Drive South 1150"0"Street
Denver CO 80246 Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Contractor UEI:MKKXT9U9MTV5
Main Task Order Contract Number: Task Order Performance Beginning Date:
23 FAA 00051 The later of the Task Order Effective Date or July 01,2025
Task Order Number:
2026.0312
Task Order Maximum Amount: Task Order Expiration Date:
Initial Term June 30,2026
State Fiscal Year 2026 $232,857.00
Except as stated in§2.D.,the total duration of this Contract,
including the exercise of any options to extend,shall not
Total for All State Fiscal Years $232,857.00 exceed 5 years from its Performance Beginning Date.
Pricing/Funding: Miscellaneous:
Price Structure:Cost Reimbursement Authority to enter into this Contract exists in:
Contractor Shall Invoice:Monthly C.R.S.25-1.5-101—C.R.S.25-1.5-113
Funding Source:
State $191,400.00 Procurement Method:Request for Applications(RFA)
Federal $41,457.00 Solicitation Number(if any):33803782
State Representative: Contractor Representative:
Terri Alexander Jason Chessher
Family Planning Program Manager Executive Director Public Health&Environment
Prevention Services Division Board of County Commissioners of Weld County
Health Services and Connections,Family Planning Program (a political subdivision of the state of Colorado)
Colorado Department of Public Health and Environment 1150"0"Street
4300 Cherry Creek Drive South Greeley CO 80631
Denver,CO 80246 for the use and benefit of the
terri.alexander@state.co.us Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
jchessher@weld.gov
Exhibits and Order of Precedence:
The following Exhibits and attachments are included with this Contract:
1. Exhibit A—Additional Provisions
Task Order Number:2026.0312
Page 1 of 3 Version OSC A7.15.24/CDPHE A1.23.25
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
2. Exhibit B—Statement of Work
3. Exhibit C—Grant Contractor Federal Provisions
Contract Purpose:
This health project serves to provide access to sexual and reproductive health(SRH)services to all Coloradans.
In accordance with§4.B of the Main Task Order Contract referenced above,Contractor shall complete the
following Project:
1.PROJECT DESCRIPTION
Contractor shall complete the Project described in Exhibit B—Statement of Work(SOW)that is attached hereto
and incorporated herein(the"SOW").All terminology used in this Task Order and the Statement of Work shall
be interpreted in accordance with the Main Task Order Contract unless specifically defined differently in this
Task Order.The Statement of Work is incorporated herein,made a part hereof and attached hereto as Exhibit
B—Statement of Work.
This Task Order Project will be funded per the Colorado Department of Public Health and Environment Family
Planning Program(FPP),which is based on a Funding Formula.Due to this funding structure,a budget will
not be attached nor incorporated into this Task Order.
2.PAYMENT
The State shall pay Contractor the amounts shown on the Cover Page of this Task Order,in accordance with
the requirements of the Statement of Work and the Main Task Order Contract.The State shall not make any
payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State
Fiscal Year.
3.PERFORMANCE PERIOD
Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration
Date stated above.Contractor shall not perform any Work on the Project described in the Statement of Work
prior to the Task Order Performance Beginning Date or after the Task Order Expiration Date stated above.
4.TASK ORDER EFFECTIVE DATE:
The Effective Date of this Task Order is upon approval of the State Controller or July 01,2025,whichever is
later.
Task Order Number:2026.0312
Page 2 of 3 Version OSC A7.15.24/CDPHE A1.23.25
UVI:UJII�II CIIVCIUiJC IU.UOCO/OUY-YOUL-YYIilr-.7I�L-/OI,YJ/rV0.7/!
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract
and to bind the Party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Board of County Commissioners of Weld County Jared S.Polis,Governor
(a political subdivision of the state of Colorado) Colorado Department of Public Health and Environment
for the use and benefit of the Jill Hunsaker Ryan,MPH,Executive Director
Weld County Department of Public Health and Environment
r-Signed by: r--DocuSigned by:
, A'
4 D�61 F4l/ )tw it `- St SLJI�t-►1 s/t/,
By:Signature By:Signature
FULL NAME Chelsea Gilbertson
Name of Person Signing for Contractor Name of Executive Director Delegate
TITLE Procurement&Contracts Section
Title of Person Signing for Contractor Title of Executive Director Delegate
2025-06-16 2025-06-18
Date: Date:
In accordance with§24-30-202,C.R.S.,this Option is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
-DocuSigned by:
Uat.t yit utma.as 1G
031.1001A11177
By:Signature
Valerie Clover Clark
Name of State Controller Delegate
Grants Controller
Title of State Controller Delegate
2025-06-26
Effective Date:
--Signature Page End--
Task Order Number:2026.0312
Page 3 of 3 Version OSC A7.15.24/CDPHE A1.23.25
2075—l(05 _
L/VULIblyIl CI IVell4/C ILJ.VOCO/ /0I,YJ!r./OUI/
EXHIBIT A
ADDITIONAL PROVISIONS
To Grant Agreement Number 2026*0312
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
1) Invoicing Provisions:
To receive compensation under the Contract,the Contractor shall submit a signed Monthly
CDPHE Reimbursement Invoice Form.This Reimbursement Invoice Form is customized for
each Contractor and will be emailed to each Contractor after the contract is executed and is
incorporated and made part of this Contract by reference.CDPHE will provide technical
assistance in accessing and completing the form.The CDPHE Reimbursement Invoice Form and
Expenditure Details page must be submitted no later than forty-five(45)calendar days after the
end of the billing period for which services were rendered.Expenditures shall be in accordance
with the Statement of Work and Budget.
The Contractor shall submit the invoice using the method listed below:
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic
document.Email the scanned invoice and Expenditure Details page to:
cdphe_familyplanning@state.co.us.
Final billings under the Contract must be received by the State within a reasonable time after the
expiration or termination of the Contract;but in any event no later than forty-five(45)calendar
days from the effective expiration or termination date of the Contract.
Sliding Fee Scale:The Contractor's charges for services to clients who are above 100%of
poverty level shall be based on a sliding fee scale that takes into account a client's family size
and/or individual income and is approved by the State.These charges and the sliding fee scale
shall be made available to all clients of the Contractor,the general public,and the State.This
document is available on the following website https://www.colorado.gov/cdphe/titlex-
familyplanning.Charges shall be based upon the Contractor's actual costs to provide these
services as determined by a cost analysis.The Contractor and the State shall review these costs
annually.The Contractor shall ensure that all clients understand that they will not be denied
services because of an inability to pay any of the Contractor's sliding fee charges.
The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically during
the contract term.The Contractor shall monitor documents and website content for updates and
comply with all updates.
Fiscal and Spending Contract Award:The Contractor must spend the entire awarded and
budgeted amount for services identified in the annual approved project budget.Failure to provide
projected services,submit invoices in a timely manner,and/or failure to spend the award at a rate
that results in the full award being expended at the end of the program year may result in reduced
funds the following year and/or lack of eligibility for mid-year and other additional funding
opportunities.
Unless otherwise provided for in the Contract,"Local Match",if any,shall be included on all
invoices as required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching
requirements unless approved in writing by the appropriate federal agency.
2) Acceptance of Deliverables—Time Limit:
Page 1 of 4
Agreement Number:2026*0312 Version A 04.12.24
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
EXHIBIT A
a. Evaluation Period.The State shall have thirty(30)calendar days from the date a deliverable
is delivered to the State by the Contractor to evaluate that deliverable,except for those
deliverables that have a different time negotiated by the State and the Contractor.
b. Notice of Defect.If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable,or is otherwise deficient,then the State shall
notify the Contractor of the failure or deficiencies,in writing,within thirty(30)calendar
days of:1)the date the deliverable is delivered to the State by the Contractor if the State is
aware of the failure or deficiency at the time of delivery;or 2)the date the State becomes
aware of the failure or deficiency.The above time frame shall apply to all deliverables except
for those deliverables that have a different time negotiated by the State and the Contractor in
writing pursuant to the State's fiscal rules.
c. Time to Correct Defect.Upon receipt of timely written notice of an objection to a completed
deliverable,the Contractor shall have a reasonable period of time,not to exceed thirty(30)
calendar days,to correct the noted deficiencies.
3) Health Insurance Portability and Accountability Act(HIPAA)Business Associate
Determination:
The State has determined that this Contract does not constitute a Business Associate relationship
under HIPAA.
4) If Contractor indicates full expenditure of funds under this Contract by March 31st of each grant
year and the full expenditure does not occur,CDPHE has the option to reduce current or
upcoming Contract by said amount or a percent deemed reasonable by CDPHE.The State will
notify the Contractor of the potential need to decrease the current or upcoming budget.If the
Contractor indicates at a later date than March 31st of each grant year an expectation of surplus
of funds or inability to fully expend said funds for unforeseen circumstances that Contractor had
not anticipated by March 31st CDPHE will reallocate unspent funds without any penalties to the
Contractor.
Upon receipt of timely written notice of an objection by the State for inability to fully expend
funds,the Contractor shall have a reasonable period of time not to exceed ten(10)calendar days
to respond to the action.If no dispute is received by the State within ten(10)calendar days,the
State has the option to reduce the current budget for the current year and any upcoming budget
for future contractual agreements.
5) Contractor shall request prior approval in writing from the State for all modifications to the
Statement of Work/Work Plan,or for any modification to the direct costs in excess of twenty-five
percent(25%)of the total budget for direct costs,or for any modifications to the indirect cost
rate.Any request for modifications to the Budget in excess of twenty-five percent(25%)of the
total budget for direct costs,or any modifications to indirect cost rates,shall be submitted to the
State at least ninety(90)days prior to the end of the contract period and may require an
amendment in accordance with General Provisions,Section 18,Modifications,Paragraph I,or
Option Letter Provisions of this Contract.
6) Contractor agrees to provide services to all Program participants and employees in a smoke-free
environment in accordance with Public Law 103-227,also known as"the Pro-Children Act of
1994",(Act).Public Law 103-227 requires that smoking not be permitted in any portion of any
indoor facility owned or leased or contracted for by an entity and used routinely or regularly for
the provision of health,day care,early childhood development services,education or library
services to children under the age of eighteen(18),if the services are funded by Federal programs
Page 2 of 4
Agreement Number:2026.0312 Version A 04.12.24
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
EXHIBIT A
either directly or through State or local governments,by Federal grant,contract,loan,or loan
guarantee.
7) The State of Colorado,specifically the Colorado Department of Public Health and Environment,
shall be the owner of all equipment as defined by Federal Accounting Standards Advisory Board
(FASAB)Generally Accepted Accounting Principles(GAAP)purchased under this Contract.At
the end of the term of this Contract,the State shall approve the disposition of all equipment.
8) Contractor shall not use State funds provided under this Contract for the purpose of lobbying as
defined in Colorado Revised Statutes(C.R.S.)24-6-301(3.5)(a).
9) The State,at its discretion,shall have the option to direct the Contractor to begin performance of
any of the contract phases described in Exhibit B.,Statement of Work.If the State exercises this
option,it will provide written notice to Contractor as least in a form substantially equivalent to
Exhibit C.Contractor shall begin work on each phases as of the effective date of the notice
requiring Contractor to complete that phase,or a later date if one is contained in the notice,and
shall complete all Work described for that phase of the Contract.
10)This award does not include funds for Research and Development.
11)Notwithstanding the terms contained in Section 15,Rights in Work Product and Other
Information,unless otherwise provided for,all data collected or produced or derived exclusively
from the Contractor's work under this Contract shall remain the sole property of the State,
whether in individual,aggregate,identified or de-identified form or any other form required by
the State.To facilitate follow-up,research,surveillance and evaluation,any such data collected,
used or acquired shall be made available in any form required by the State,to the State and any
other entity designated by the State.
Any such data collected,used or acquired shall be used solely for the purposes of this Contract.
The Contractor agrees not to release,divulge,publish,transfer,sell,or otherwise make known
any such data to unauthorized persons without the express prior written consent of the State or as
otherwise required by law.This includes a prior written request by the Contractor to the State for
submission of abstracts or reports to conferences,which utilize data collected under this Contract.
Notwithstanding the foregoing,the Contractor shall be entitled to retain a set of any such data
collected or work papers necessary to perform its duties under this Contract and in accordance
with professional standards.
12)Notwithstanding the terms contained in Section 15,Rights in Work Product and Other
Information,the State of Colorado,specifically the Department of Public Health and
Environment,shall be the owner of all printed materials,graphic representations,educational
materials,audio-visual products,or any other media,in whatever form,created under this
Contract.This requirement applies,but is not limited to,any brochure,flyer,presentation,
billboard,radio spot,website,banner advertisement.The State reserves the right to require logos,
or other wording on any material,representation,product or other media form created under this
Contract.Any material,representation,product or other media form that will use the State's or
logo or information must be approved by the State prior to production and distribution.A
minimum of ten(10)business days is required for the review and approval process.
13)Notwithstanding the terms contained in the Section 15,Rights in Work Product and Other
Information,Contractor shall protect the confidentiality of all applicant or recipient records and
other materials that are maintained in accordance with this Contract.Except for purposes directly
connected with the administration of this Contract,no information about or obtained from any
Page 3 of 4
Agreement Number:2026.0312 Version A 04.12.24
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
EXHIBIT A
applicant or recipient shall be disclosed in a form identifiable with the applicant or recipient
without the prior written consent of the applicant or recipient,or the parent or legal guardian of a
minor applicant or recipient with the exception of information protected by Colorado Statute as it
applies to confidentiality for adolescent services in which case the adolescent minor and not the
parent or legal guardian must provide consent or as otherwise properly ordered by a court of
competent jurisdiction.Contractor shall have written policies governing access,duplication,and
dissemination of all such information.Contractor shall advise its employees,agents,servants,and
any subcontractors that they are subject to these confidentiality requirements.
Page 4 of 4
Agreement Number:2026*0312 Version A 04.12.24
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
EXHIBIT B
STATEMENT OF WORK
To Original Contract Number:2026*0312
These provisions are to be read and interpreted in conjunction with the provisions of the contract
specified above.
This template is provided for contract Statement of Work(SOW).
I. Entity Name:Board of County Commissioners of Weld County
II. Project Description:
This health project serves to provide access to sexual and reproductive health(SRH)services to
all Coloradans.The Colorado Department of Public Health and Environment(CDPHE)Family
Planning Program(FPP)receives Federal Title X grant funding as well as State funding to
improve equitable access to SRH care by contracting with a network of health care providers
around the state,such as the Contractor.All subrecipients of CDPHE FPP's Title X funding must
comply with the associated federal regulations as well as requirements.Priority is given to
patients with incomes that are at or below 250%of the Federal Poverty Level(FPL).During the
project term,the Contractor will provide high-quality,confidential,patient-centered SRH
services using a sliding fee scale for self-pay patients.SRH services include,but not limited to
contraceptive services,preventative health counseling and education services,reproductive
health related testing,and screening and referrals.
The direct beneficiary of the project will be Coloradans in need of affordable SRH services,such
as those provided by the Contractor.To achieve the goals of this project,the Contractor will
participate in training,technical assistance,data reporting,quality assurance and quality
improvement activities,and community engagement and outreach.The project will be ongoing
until the end of this contract's term.
III. Definitions:
1. CDPHE—Colorado Department of Public Health and Environment
2. FPL—Federal Poverty Level
3. FPP—CDPHE's Family Planning Program
4. HIPAA—Health Insurance Portability and Accountability Act
5. iCare—FPP data system used to collect encounter-level data
6. I&E—Information and Education committee that reviews and approves print and
electronic informational and educational materials developed or made available
under the project
7. IUD—intrauterine device
8. LEP—Limited English Proficiency
9. QFP—Quality Family Planning Recommendations
10.SRH—Sexual and Reproductive Health
11.Title X—refers to the federal Title X Family Planning Services Grant funding and
requirements
Page 1of9
Grant Agreement Number:2026*0312 Ver.2.15.24
Docusign Envelope ID:68E878D4-4852-44CC-97B2-78C437F08977
EXHIBIT B
IV. Work Plan
Goal#1:
Improve the health,well-being and equity of all people in Coloradans through health
promotion,prevention and access to healthcare.
Objective#1:
No later than the expiration date of this contact,improve access to affordable,high-
quality,patient-centered sexual and reproductive health(SRH)services with priority for
patients experiencing greater barriers to accessing care.
Primary Activity#1:
The Contractor shall provide ongoing clinical SRH services to patients.
Sub-Activity#1:
1. The Contractor shall provide clinical SRH services in accordance with the most
recent CDPHE FPP Clinical Manual,the Quality Family Planning Recommendations
(QFP)and recognized national standards of care including:
a. Contraceptive counseling,education,supplies,and services
b. Pregnancy testing and nondirective options counseling with patient-led
referral
c. Services related to achieving pregnancy
d. Basic infertility services
e. Preconception health services
f. Sexually transmitted infection screening,testing,treatment,referral,and
education and counseling
g. Related preventative reproductive health services and referrals,including
cervical cancer screening and referral to mammography
2. The Contractor shall provide clinical follow-up and referrals,as appropriate
3. The Contractor shall use a qualified laboratory to provide the services outlined in the
CDPHE FPP Clinical Manual which can not be performed by the Contractor.
4. The Contractor shall provide a broad range of acceptable and effective contraceptive
methods and services,including the full range of FDA-approved contraceptive
products and fertility awareness-based methods,on-site(or by prescription if the
patient prefers).This range shall include,at a minimum,the following options:
a. One(1)hormonal intrauterine device(IUD)
b. One(1)non-hormonal IUD
c. One(1)contraceptive implant
d. Three(3)types of combined oral contraceptive pills
e. One(1)progestin only contraceptive pill
f. One(1)contraceptive injection
g. One(1)hormonal non-pill method such as the contraceptive patch or vaginal
ring
h. Condoms
i. Fertility-awareness based method education provided by staff specifically
trained in providing this education
5. The Contractor shall provide referrals toSRH patients to other social and medical
services,as needed,including:
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EXHIBIT B
a. Primary care providers
b. Mental health providers
c. Medicaid enrollment assistance
d. Social and financial support programs such as Women's Infants and Children
(WIC),Temporary Assistance for Needy Families(TANF),Supplemental
Nutrition Assistance Program(SNAP),etc.
e. Local agencies offering services related to intimate partner violence,housing,
employment,or other patient needs.
6. The Contractor shall develop steps to ensure access for priority populations
experiencing greater barriers to accessing care including patients who are adolescents,
low-income,uninsured,underinsured,LEP,and/or in need of confidential services,
such as:
a. Providing adolescent-friendly services to young people,which are accessible,
acceptable,equitable,appropriate,and effective.
b. Never requiring the consent or notification of parents or guardians for minors
who wish to seek services independently.Family participation must
be encouraged but never required.
c. Counseling adolescents clients to resist sexual coercion,and documenting this
counseling.
d. Providing meaningful access to patients with LEP by offering printed
materials in multiple languages and engaging qualified services(through a
language line service or bilingual staff)for medical interpretation,and
supporting this work through specific written policies.
e. Identifying patients with confidentiality concerns related to communications
or billing and taking steps to protect patient confidentiality,as described in the
CDPHE FPP Administrative Manual.
7. The Contractor shall develop documented clinical policies,procedures and protocols
in accordance with the FPP Clinical Manual,the QFP and nationally recognized
standards of care,including contraceptive method specific protocols,an adolescent
care policy,and policies regarding pregnancy testing,nondirective options counseling
and the prohibition of abortion.
Primary Activity#2:
The Contractor shall implement fiscal practices that meet Title X requirements for billing
and collections.
Sub-Activity#2:
1. The Contractor shall comply with the requirement to not deny services based on a
patient's inability to pay or create barriers to accessing care through fiscal practices.
a. The Contractor shall develop policies and procedures in accordance with the
FPP Administrative Manual that address income verification,charges,billing,
and collections of patient fees without burdening patients or creating barriers
to access,including a process for waiving and/or writing off of fees.
2. The Contractor shall use a Sliding Fee Scale to charge patients for SRH services,in
accordance with Title X requirements.
a. The Contractor shall use a reasonable cost-setting methodology to develop a
Fee Schedule for SRH services designed to recover the reasonable cost of
providing services.
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EXHIBIT B
i. CDPHE shall periodically offer technical assistance to support the
Contractor in updating their fee schedule.
b. The Contractor shall create and update a Schedule of Discounts to be applied
to the Fee Schedule using the most recent Federal Poverty Guidelines,such
that:
i. Patients with incomes at or below 100%FPL,as defined by the
Department of Health&Human Services(HHS),shall not be charged
for SRH services.
ii. Patients with family incomes between 101 to 250%FPL will be
charged in accordance with a schedule of discounts based on ability to
pay.
iii. Patients with family income greater than 250%FPL will be charged
the full fee.
3. The Contractor shall conduct reasonable efforts to obtain third-party payment from
government or other payers who are authorized or legally obligated to pay for services
without jeopardizing patient confidentiality.
a. The Contractor shall bill and receive reimbursement from Colorado Medicaid,
unless a written waiver of this requirement is received from CDPHE.
b. The Contractor shall work toward,if not currently,generating income through
billing and reimbursement from other third-party payers,such as commercial
insurance plans.
Primary Activity#3:
The Contractor shall hire appropriate,trained personnel to meet the requirements of the
CDPHE Family Planning Program(FPP)and this contract.
Sub-Activity#3:
1. The Contractor shall hire and train adequate staffing to deliver the clinical services
outlined in this agreement.All professional health care providers must be in
compliance with State and Federal licensing requirements and regulations.
2. The Contractor shall hire and train adequate staffing to meet the personnel
requirements specified in the most recent CDPHE FPP Administrative Manual.
3. The Contractor shall comply with the requirement that the staff person(s)responsible
for program coordination and fiscal functions to review the CDPHE Post-Award
communications within thirty(30)days of the execution of this contract if the Cost-
Reimbursement Reimbursement Mechanism is selected.If the Advance Payment
Reimbursement Mechanism is selected the review will occur within fourteen(14)
days.
a. Throughout the remainder of this agreement,any new coordinator or fiscal
staff responsible for FPP activities shall be required to participate in a program
and fiscal orientation with CDPHE within sixty(60)days of employment.
4. The Contractor shall schedule all new staff working with the Title X program in any
capacity to complete Title X orientation within(60)days of hire(or beginning to
work on FPP),including clinical,administrative,fiscal,operations,data,or other
staff
5. The Contractor shall document that staff complete the FPP's Annual Training Plan,as
appropriate given role and tenure,in accordance with the requirements of each year's
plan.
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EXHIBIT B
6. The Contractor shall require relevant staff to review key Title X requirements(as
outlined in the Staff Annual Title X Acknowledgement Form),the CDPHE
Administrative Manual,and the CDPHE Clinical Manual annually.
7. The Contractor shall document records of staff training.
8. The Contractor shall attend three virtual CDPHE FPP meetings to review and discuss
issues related to FPP program compliance such as data management,community
engagement,policies and procedures,adolescent services,etc.At a minimum the
Contractor will attend 2 of the 3 virtual meetings.
9. The Contractor shall attend Post Award Meeting(s)(to include program and fiscal
orientation)as announced and scheduled by CDPHE FPP.".
Primary Activity#4:
The Contractor shall conduct community engagement and outreach.
Sub-Activity#4:
1. The Contractor shall conduct at least one(1)outreach activity annually to promote the
availability of services.
2. The Contractor shall facilitate community engagement in reviewing and approving
informational and educational materials,prior to their distribution,to assure that the
materials are suitable for the population or community by hosting an Information&
Education(I&E)Committee at least one(1)time per year,in accordance with the
guidance provided in the CDPHE FPP Administrative Manual.
3. The Contractor shall use one option for how they will meet this requirement after the
Post Awards Meeting(PAM)or Post Awards communication.The contractor shall
seek approval in writing from CDPHE to change their I&E Committee selection.
a. Maintain an I&E Committee exclusive to their own organization(this provides
full autonomy to the Contractor for their own informational and educational
materials),or
b. Join a regional I&E Committee to jointly review and approve informational
and educational materials(Contractors in similar communities to share I&E
Committee responsibilities and materials).
Primary Activity#5:
The Contractor shall perform quality assurance and quality improvement activities.
Sub-Activity#5:
1. The Contractor shall conduct at least one(1)patient satisfaction survey of SRH
patients annually to inform clinical services and quality improvement projects.
2. The Contractor shall attend one(1)quality assurance activity annually with CDPHE,
completing one of the following each year in rotation:
a. Administrative&Fiscal Site Visit
b. Clinical Site Visit
c. Self-Audit of Patient Charts
Primary Activity#6:
The Contractor shall report appropriate data regarding work performed under this
agreement.
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EXHIBIT B
Sub-Activity#6:
1. The Contractor shall complete progress reports to submit by the last business day of
July and January.Report due dates will be shared with the Contractor via newsletter
and email reminders.
2. The Contractor shall upload encounter-level data on the SRH services provided to
iCare on a quarterly basis,or more frequently if requested,in accordance with the
reporting guidance provided by CDPHE.
a. The Contractor shall request access for iCare users in writing,submitted to
cdphe_familyplanning(&,state.co.us.
3. The Contractor shall provide other necessary data required for federal reporting,
collected by CDPHE through a supplementary survey annually.
4. The Contractor shall update the Contractor's contact information in the Agency
Management System(AMS).
a. This includes staff identified for roles such Project Coordinator,Fiscal
Contact,Signature Authority,etc.
5. The Contractor shall report Expenditure and Revenue data,in accordance with the
template and guidance provided by CDPHE,on a monthly basis with its invoice.
6. The Contractor shall comply with other data collection and/or state-level evaluation
efforts,as appropriate.
Standards and Requirements:
1. The content of electronic documents located on CDPHE and non-CDPHE websites
and information contained on CDPHE and non-CDPHE websites may be updated
periodically during the contract term.The contractor shall monitor documents and
website content for updates and comply with all updates.
2. The Contractor shall comply with the requirement to not subcontract any of the
required services as outlined in the CDPHE FPP Administrative Manual without prior
written approval from CDPHE.
a. The Contractor shall be responsible for monitoring any subcontracted
providers of Title X services for compliance with all State and Federal
requirements.
3. The Contractor shall comply with guidelines and requirements described in the
CDPHE FPP Administrative Manual and CDPHE FPP Clinical Manual.The services
provided by the Contractor to the patients it serves shall be performed pursuant to law
and in accordance with prevailing medical standards of care for the same or similar
medical,nursing and professional services.The services provided shall also comply
with applicable:
a. CDPHE FPP Administrative Manual and Clinical Manual at
https://cdphe.colorado.gov/fpp/subrecipient-resources/manuals-and-guides
b. Any applicable fiscal or administrative policies,laws,and regulations of the
State or Federal government,incorporated and made part of this contract by
reference,available at https://cdphe.colorado.gov/fpp/subrecipient-resources.
4. The Contractor shall comply with applicable State and Federal laws and regulations
related to patient confidentiality in providing SRH services:
a. The Contractor shall document compliance with the Health Insurance
Portability and Accountability Act(HIPAA)and other relevant state and
federal statutes protecting privacy and confidentiality of patient health
information and medical records.
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EXHIBIT B
b. The Contractor shall document that all information as to personal facts and
circumstances about patients obtained by the project staff is held confidential
and not disclosed without the individual's documented consent.Contractor
shall develop and adhere to appropriate safeguards for confidentiality,
including prohibiting providers from releasing a patient's individual
information unless the provider has written authorization for the release,the
release is necessary to provide services to the patient,or the state or federal
law requires the release.
5. The Contractor shall comply with all applicable Colorado State and Federal Title X
regulations when using contract funds contained in this Contract to fulfill the
Statement of Work.Services provided shall comply with applicable:
a. Title X statute,regulations,and legislative mandates incorporated and made
part of this contract by reference,available at https://opa.hhs.gov/grant-
programs/title-x-service-grants/title-x-statutes-regulations-and-legislative-
mandates.
b. The Contractor shall comply with the Colorado State regulation(Colo.Rev.
Stat.§13-22-105)that all adolescents,regardless of age must be allowed
services and may consent for their own visits.Service provision cannot be
conditioned on parental consent or notification.
c. The Contractor shall comply with the requirement that any subcontractors are
fulfilling Title X requirements by embedding the Title X regulations and
requirements into the subcontractor Memorandum of Understanding(MOU),
contracts,and/or interagency agreements.
6. The Federal and/or State family planning funding provided by CDPHE cannot be the
sole funder of the Contractor's SRH services or program.The Contractor shall show a
financial contribution of other funds from local,regional,grant,patient,Medicaid,or
other third party revenue sources.
7. The Contractor shall use program income generated by billing and reimbursement for
SRH services(patient fees,donations,and third-party billing)for the purposes of
supporting the program and further delivery of SRH services.
8. The Contractor shall develop written policies,procedures,and protocols as required
by Title X regulations and family planning program guidelines.The Contractor may
adapt templates provided by the FPP for this requirement,or use their own policies
and procedures.
9. The Contractor shall review,share and act,when appropriate,on the information
provided in the FPP's biweekly newsletter,which is the primary mode of
communicating important FPP information and updates,emailed from CDPHE to the
contractors.The Contractor shall stay informed of changes in policy,updates to
program reporting,and programmatic changes.
10.The Contractor shall provide fiscal oversight and shall be solely responsible for
compliance with all provisions and deliverables under this Contract.
11.The Contractor shall submit communications to the FPP inbox via email
(cdphefamilyplanning@state.co.us).
12.The Contractor shall comply with FPP email communications,such as requests for
information,data and/or meetings,etc.,within five(5)business days.
Expected Results of Activity(s):
1. Increased number of people getting their SRH needs met with high-quality clinical
services,through increased access and improved equity.
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EXHIBIT B
Measurement of Expected Results:
1. Qualitative and quantitative data collected from required activities and deliverables
compared to historical data.
Deliverables:
Description Completion Date
1. The Contractor shall submit a record of required staff training
completed for:
i. New staff orientation
ii. Annual Training Plan No later than 6/30
annually
iii. Staff Acknowledgement of Title X Requirements
iv. CDPHE FPP Administrative&Clinical Manuals
Review
2. The Contractor shall submit documentation of the outreach No later than 6/30
activity conducted. annually
3. The Contractor shall submit documentation of the I&E No later than 6/30
Committee hosted. annually
4. The Contractor shall submit documentation of the client No later than 6/30
satisfaction survey conducted. annually
5. The Contractor shall submit documentation as requested for the No later than the
applicable quality assurance activity(administrative and fiscal deadline provided by
site visit,clinical site visit,or chart review). CDPHE FPP Staff.
6. The Contractor shall submit bi-annual progress reports. No later than 1/31 and
7/15 annually.
No later than the 15th of
7. The Contractor shall submit encounter-level data on services the month for each
provided to all SRH patients through iCare quarter October 15,
(https://www.healthinformatics.dphe.state.co.us),in accordance January 15,April 15,
with the specifications provided by the FPP. and July 15,or by
deadline provided by
CDPHE FPP Staff
8. The Contractor shall update organization contact information in No later than 30 days
the Agency Management System(AMS). of contact information
change
9. The Contractor shall submit Expenditure and Revenue Report No later than forty-five
data through the monthly invoice process. (45)days after the last
day of each month
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EXHIBIT B
10.The Contractor shall submit any subcontract or any No later than 30 days
memorandum of understanding pertaining to this contract to prior to the intended
CDPHE for prior approval. start date of the
subcontract or MOU
V. Monitoring
CDPHE's monitoring of this contract for compliance with performance requirements will
be conducted throughout the contract period by the CDPHE Family Planning Program
Team(i.e.Program Manager,Medical Director,Program Coordinator,and Program
Assistant).Methods used will include a review of documentation determined by CDPHE
to be reflective of performance to include progress reports and data reports and other
fiscal and programmatic documentation as applicable.The Contractor's performance will
be evaluated at set intervals and communicated to the Contractor.A Final Contractor
Performance Evaluation will be conducted at the end of the life of the contract.
VI. Resolution of Non-Compliance
The Contractor will be notified in writing within thirty(30)calendar days of discovery of
a compliance issue.Within forty-five(45)calendar days of discovery,the Contractor and
the State will collaborate,when appropriate,to determine the action(s)necessary to rectify
the compliance issue and determine when the action(s)must be completed.The action(s)
and timeline for completion will be documented in writing and agreed to by both parties.
If extenuating circumstances arise that require an extension to the timeline,the Contractor
must email a request to the CDPHE Family Planning Program Team(i.e Program Manager,
Medical Director,Program Coordinator,and Program Assistant)and receive approval for
a new due date.The State will oversee the completion/implementation of the action(s)to
ensure timelines are met and the issue(s)is resolved.If the Contractor demonstrates
inaction or disregard for the agreed upon compliance resolution plan,the State may exercise
its rights under the provisions of this contract.
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EXHIBIT C--GRANT FEDERAL PROVISIONS
1. Applicability of Provisions.
1.1. The Grant to which these Federal Provisions are attached has been funded,in whole or in
part,with an Award of Federal funds.In the event of a conflict between the provisions of
these Federal Provisions,the Special Provisions,the body of the Grant,or any attachments
or exhibits incorporated into and made a part of the Grant,the provisions of these Federal
Provisions shall control.
1.2 These Federal Provisions are subject to the Award as defined in§2 of these Federal
Provisions,as maybe revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. Definitions
2.1. For the purposes of these Federal Provisions,the following terms shall have the meanings
ascribed to them below.For a full list of definitions(as of October 1,2024)under the Uniform
Guidance,see 2 CFR 200.1.
2.1.1. "Award"means an award of Federal financial assistance,and the Grant setting
forth the terms and conditions of that financial assistance,that a non-Federal
Entity receives or administers.
2.1.2. "Entity"means:
2.1.2.1. a Non-Federal Entity;
2.1.2.2. a non-profit organization or for profit organization;
2.1.3. "Executive"means an officer,managing partner or any other employee in a
management position.
2.1.4. "Federal Awarding Agency"means a Federal agency providing a Federal
Award to a Recipient as described in 2 CFR 200.1.
2.1.5. "Grant"means the Grant to which these Federal Provisions are attached.
2.1.6. "Grantee"means the party or parties identified as such in the Grant to which
these Federal Provisions are attached.Grantee also means Subrecipient.
2.1.7. "Non-Federal Entity"means a State,local government,Indian tribe,institution
of higher education,or nonprofit organization that carries out a Federal Award
as a Recipient or a Subrecipient.
2.1.8. "Nonprofit Organization"organization,that:
2.1.8.1. Is operated primarily for scientific,educational,service,charitable,
or similar purposes in the public interest;
2.1.8.2. Is operated primarily for scientific,educational,service,charitable,
or similar purposes in the public interest;
2.1.8.3. Is not organized primarily for profit;and
2.1.8.4. Uses net proceeds to maintain,improve,or expand the organization's
operations;and
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2.1.8.5. Is not an IHE.
2.1.9. "OMB"means the Executive Office of the President,Office of Management
and Budget.
2.1.10. "Pass-through Entity" means a recipient or subrecipient that provides a
Subaward to a Subrecipient(including lower tier subrecipients)to carry out part
of a Federal program.The authority of the pass-through entity under this part
flows through the Subaward agreements between the pass-through entity and
subrecipient.
2.1.11. "Recipient"means the Colorado State agency or institution of higher education
identified as the Grantor in the Grant to which these Federal Provisions are
attached.
2.1.12. "Subaward"means an award provided by a pass-through entity to a Subrecipient
to contribute to the goals and objectives of the project by carrying out part of a
Federal award received by the pass-through entity.The term does not include
payments to a contractor,beneficiary or participant.
2.1.13. "Subrecipient"means an entity that receives a subaward from a pass-through
entity to carry out part of a Federal award. The term subrecipient does not
include a beneficiary or participant. A subrecipient may also be a recipient of
other Federal awards directly from a Federal agency.Subrecipient also means
Grantee.
2.1.14. "System for Award Management(SAM)"means the Federal repository into
which an Entity must enter the information required under the Transparency
Act,which may be found at http://www.sam.gov.
2.1.15. "Total Compensation"means the cash and noncash dollar value an Executive
earns during the entity's preceding fiscal year. This includes all items of
compensation as prescribed in 17 CFR 229.402(c)(2). ,
2.1.16. "Transparency Act" means the Federal Funding Accountability and
Transparency Act of 2006(Public Law 109-282),as amended by§6202 of
Public Law 110-252.
2.1.17. "Unique Entity ID"(UEI)is the universal identifier for federal financial
assistance applicants,as well as recipients and their direct subrecipients(first
tier subrecipients).
2.1.18. "Uniform Guidance"means the Office of Management and Budget Uniform
Administrative Requirements,Cost Principles,and Audit Requirements for
Federal Awards.The terms and conditions of the Uniform Guidance flow down
to Awards to Subrecipients unless the Uniform Guidance or the terms and
conditions of the Federal Award specifically indicate otherwise.
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3. Compliance.
3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto,all applicable provisions of the Uniform Guidance,and
all applicable Federal Laws and regulations required by this Federal Award.Any revisions
to such provisions or regulations shall automatically become a part of these Federal
Provisions,without the necessity of either party executing any further instrument.The State
of Colorado,at its discretion,may provide written notification to Subrecipient of such
revisions,but such notice shall not be a condition precedent to the effectiveness of such
revisions.
4. System for Award Management(SAM)and Unique Entity ID Requirements.
4.1. SAM.Subrecipient must obtain a UEI but are not required to fully register in Sam.gov.
Subrecipient shall maintain the currency of its information in SAM until the Subrecipient
submits the final financial report required under the Award or receives final payment,
whichever is later. Subrecipient shall review and update SAM information at least annually
after the initial registration,and more frequently if required by changes in its information.
4.2. Unique Entity ID.Subrecipient shall provide its Unique Entity ID to its Recipient,and shall
update Subrecipient's information at http://www.sam.gov at least annually after the initial
registration,and more frequently if required by changes in Subrecipient's information.
5. Total Compensation.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is$30,000 or
more;and
5.1.2. In the preceding fiscal year,Subrecipient received:
5.1.2.1. 80%or more of its annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance Awards
or Subawards subject to the Transparency Act;and
5.1.2.2. $25,000,000 or more in annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal financial
assistance Awards or Subawards subject to the Transparency Act;
and
5.1.2.3. The public does not have access to information about the
compensation of such Executives through periodic reports filed under
section 13(a)or 15(d)of the Securities Exchange Act of 1934(15
U.S.C.78m(a),78o(d)or§6104 of the Internal Revenue Code of
1986.
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6. Reporting.
6.1. Pursuant to the Transparency Act,Subrecipient shall report data elements to SAM and to
the Recipient as required in this Exhibit.No direct payment shall be made to Subrecipient
for providing any reports required under these Federal Provisions and the cost of producing
such reports shall be included in the Grant price.The reporting requirements in this Exhibit
are based on guidance from the OMB,and as such are subject to change at any time by
OMB.Any such changes shall be automatically incorporated into this Grant and shall
become part of Subrecipient's obligations under this Grant.
7. Effective Date and Dollar Threshold for Reporting.
7.1. Reporting requirements in§8 below apply to new Awards as of October 1,2010,if the
initial award is$30,000 or more.If the initial Award is below$30,000 but subsequent
Award modifications result in a total Award of$30,000 or more,the Award is subject to the
reporting requirements as of the date the Award exceeds$30,000.If the initial Award is
$30,000 or more,but funding is subsequently de-obligated such that the total award amount
falls below$30,000,the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in§9 below are applicable to new Awards made by Recipient as
of December 26,2015.The standards set forth in§11 below are applicable to audits of
fiscal years beginning on or after December 26,2014.
8. Subrecipient Reporting Requirements.
8.1. Subrecipient shall report as set forth below.
8.1.1. To SAM.A Subrecipient shall report the following data elements in SAM for
each Federal Award Identification Number(FAIN)assigned by a Federal
agency to a Recipient no later than the end of the month following the month
in which the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds
transfer(EFT)account;
8.1.1.3. Subrecipient parent's organization Unique Entity ID;
8.1.1.4. Subrecipient's address,including:Street Address,City,State,
Country,Zip+4,and Congressional District;
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the
criteria in§4 above are met;and Subrecipient's Total Compensation
of top 5 most highly compensated Executives if the criteria in§4
above met.
8.1.2. To Recipient. A Subrecipient shall report to its Recipient,upon the effective
date of the Grant,the following data elements:
8.1.2.1. Subrecipient's Unique Entity ID as registered in SAM.
9. Primary Place of Performance Information,including:Street Address,City,State,Country,Zip
code+4,and Congressional District.Procurement Standards.
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9.1. Procurement Procedures.A Subrecipient shall use its own documented procurement
procedures which reflect applicable State,local,and Tribal laws and applicable regulations,
provided that the procurements conform to applicable Federal law and the standards
identified in the Uniform Guidance,including without limitation,2 CFR 200.318 through
200.327 thereof
9.2. Domestic preference for procurements(2 CFR 200.322).As appropriate and to the extent
consistent with law,the non-Federal entity should,to the greatest extent practicable under a
Federal award,provide a preference for the purchase,acquisition,or use of goods,products,
or materials produced in the United States(including but not limited to iron,aluminum,
steel,cement,and other manufactured products).The requirements of this section must be
included in all subawards including all contracts and purchase orders for work or products
under this award.
9.3. Procurement of Recovered Materials.If a Subrecipient is a State Agency or an agency of a
political subdivision of the State,its contractors must comply with section 6002 of the Solid
Waste Disposal Act,as amended by the Resource Conservation and Recovery Act.The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency(EPA)at 40 CFR part 247,that contain the highest
percentage of recovered materials practicable,consistent with maintaining a satisfactory
level of competition,where the purchase price of the item exceeds$10,000 or the value of
the quantity acquired during the preceding fiscal year exceeded$10,000;procuring solid
waste management services in a manner that maximizes energy and resource recovery;and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
9.4. Never contract with the enemy(2 CFR 200.215).Federal awarding agencies and recipients
are subject to the regulations implementing"Never contract with the enemy"in 2 CFR part
183.The regulations in 2 CFR part 183 affect covered contracts,grants and cooperative
agreements that are expected to exceed$50,000 during the period of performance,are
performed outside the United States and its territories,and are in support of a contingency
operation in which members of the Armed Forces are actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance equipment or services(2
CFR 200.216).Subrecipient is prohibited from obligating or expending loan or grant funds
on certain telecommunications and video surveillance services or equipment pursuant to 2
CFR 200.216.
10.Access to Records.
10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient's
records and financial statements as necessary for Recipient to meet the requirements of 2
CFR 200.332(Requirements for pass-through entities),2 CFR 200.300(Statutory and
national policy requirements)through 2 CFR 200.309(Modification to period of
performance),2 CFR 200.337(Access to Records)and Subpart F-Audit Requirements of
the Uniform Guidance.
10.2. A Subrecipient must collect,transmit,and store information related to this Subaward in
open and machine-readable formats(2 CFR 200.336).
Grant Agreement Number:2026*0312
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11.Single Audit Requirements.
11.1. If a Subrecipient expends$1,000,000 or more in Federal Awards during the Subrecipient's
fiscal year,the Subrecipient shall procure or arrange for a single or program-specific audit
conducted for that year in accordance with the provisions of Subpart F-Audit Requirements
of the Uniform Guidance,issued pursuant to the Single Audit Act Amendments of 1996,
(31 U.S.C.7501-7507).2 CFR 200.501.
11.1.1. Election.A Subrecipient shall have a single audit conducted in accordance with
Uniform Guidance 2 CFR 200.514(Scope of audit),except when it elects to
have a program-specific audit conducted in accordance with 2 CFR 200.507
(Program-specific audits). The Subrecipient may elect to have a program-
specific audit if Subrecipient expends Federal Awards under only one Federal
program(excluding research and development)and the Federal program's
statutes,regulations,or the terms and conditions of the Federal award do not
require a financial statement audit of Recipient.A program-specific audit may
not be elected for research and development unless all of the Federal Awards
expended were received from Recipient and Recipient approves in advance a
program-specific audit.
11.1.2. Exemption. If a Subrecipient expends less than$1,000,000 in Federal Awards
during its fiscal year,the Subrecipient shall be exempt from Federal audit
requirements for that year,except as noted in 2 CFR 200.503(Relation to other
audit requirements),but records shall be available for review or audit by
appropriate officials of the Federal agency,the State,and the Government
Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or
otherwise arrange for the audit required by Subpart F of the Uniform Guidance
and ensure it is properly performed and submitted when due in accordance with
the Uniform Guidance. Subrecipient shall prepare appropriate financial
statements, including the schedule of expenditures of Federal awards in
accordance with 2 CFR 200.510(Financial statements)and provide the auditor
with access to personnel,accounts,books,records,supporting documentation,
and other information as needed for the auditor to perform the audit required by
Uniform Guidance Subpart F-Audit Requirements.
12.Required Provisions for Subrecipient with Subcontractors.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient,
Subrecipients shall include all of the following applicable provisions;
12.1.1. For agreements with Subrecipients—Include the terms in the Grant Federal
Provisions Exhibit(this exhibit)
12.1.2. For contracts with Subcontractors—Include the terms in the Contract Federal
Provisions Exhibit.
Grant Agreement Number:2026.0312
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13.Certifications.
13.1. Unless prohibited by Federal statutes or regulations,Recipient may require Subrecipient to
submit certifications and representations required by Federal statutes or regulations on an
annual basis.2 CFR 200.415. Submission may be required more frequently if Subrecipient
fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to the
State at the end of the Award that the project or activity was completed or the level of effort
was expended.If the required level of activity or effort was not carried out,the amount of
the Award must be adjusted.
14.Exemptions.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural
person,unrelated to any business or non-profit organization he or she may own or operate
in his or her name.
14.2. A Subrecipient with gross income from all sources of less than$300,000 in the previous tax
year is exempt from the requirements to report Subawards and the Total Compensation of
its most highly compensated Executives.
15.Event of Default and Termination.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under
the Grant and the State of Colorado may terminate the Grant upon 30 days prior written
notice if the default remains uncured five calendar days following the termination of the 30-
day notice period.This remedy will be in addition to any other remedy available to the
State of Colorado under the Grant,at law or in equity.
15.2. Termination(2 CFR 200.340).The Federal Award may be terminated in whole or in part as
follows:
15.2.1.By the Federal Awarding Agency or Pass-through Entity,if a Non-Federal
Entity fails to comply with the terms and conditions of a Federal Award;
15.2.2.By the Federal awarding agency or Pass-through Entity with the consent of the
Non-Federal Entity, in which case the two parties must agree upon the
termination conditions,including the effective date and,in the case of partial
termination,the portion to be terminated;
15.2.3.By the Non-Federal Entity upon sending to the Federal Awarding Agency or
Pass-through Entity written notification setting forth the reasons for such
termination,the effective date,and,in the case of partial termination,the portion
to be terminated.However,if the Federal Awarding Agency or Pass-through
Entity determines in the case of partial termination that the reduced or modified
portion of the Federal Award or Subaward will not accomplish the purposes for
which the Federal Award was made,the Federal Awarding Agency or Pass-
through Entity may terminate the Federal Award in its entirety;or
15.2.4.By the Federal Awarding Agency or Pass-through Entity pursuant to
termination provisions included in the Federal Award.
Grant Agreement Number:2026*0312
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16.Additional Federal Requirements.
16.1. Whistle Blower Protections
An employee of a subrecipient must not be discharged,demoted,or otherwise discriminated
against as a reprisal for disclosing to a person or body described in paragraph(a)(2)of 41
U.S.C.4712 information that the employee reasonably believes is evidence of gross
mismanagement of a Federal contract or grant,a gross waste of Federal funds,an abuse of
authority relating to a Federal contract or grant,a substantial and specific danger to public
health or safety,or a violation of law,rule,or regulation related to a Federal contract
(including the competition for or negotiation of a contract)or grant.The subrecipient must
inform their employees in writing of employee whistleblower rights and protections under
41 U.S.C.4712.See statutory requirements for whistleblower protections at 10 U.S.C.
4701,41 U.S.C.4712,41 U.S.C.4304,and 10 U.S.C.4310.
Grant Agreement Number:2026*0312
Page 8 of 8 OSC A.12.24/CDPHE A.12.24
Contract Fo ,`
Entity Information
Entity Name* Entity ID* 0 New Entity?
COLORADO DEPT OF PUBLIC @00001926
HEALTH/ENVIRONMENT
Contract Name* Contract ID Parent Contract ID
FAMILY PLANNING PROGRAM CONTRACT RENEWAL 9551
Contract Status Contract Lead* Requires Board Approval
CTB REVIEW BFRITZ YES
Contract Lead Email Department Project#
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
FAMILY PLANNING PROGRAM CONTRACT RENEWAL
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HEALTH Date* 06/05/2025
06/09/2025
Amount* Department Email
$232,857.00 CM-Health@weld.gov Will a work session with BOCC be required?*
NO
Renewable* Department Head Email
NO CM-Health- Does Contract require Purchasing Dept.to be
DeptHead@weld.gov included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
ATTORNEY EMAIL
IGA County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
05/01/2026
Termination Notice Period Committed Delivery Date Expiration Date*
06/30/2026
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
06/09/2025 06/09/2025 06/09/2025
Final Approval
BOCC Approved Tyler Ref#
AG 061625
BOCC Signed Date Originator
BFRITZ
BOCC Agenda Date
06/16/2025
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