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REVISED AUGUST, 1974
RESOLUTION
IN THE FATTER OF PLACING ALL WELD COUNTY EMPLOYEES ON A UNIFORM PAYMENT, VACATION, SICK
LEAVE, INJURY LEAVE AND RETIREMENT BASIS, AND ESTABLISHING A PERSONNEL RECORDS FILE:
WHEREAS, the Board of County Commissioners , Weld County, Colorado, deems it
advisable to have uniformity in a payment, vacation and sick leave policy for all Weld
County employees, and including a complete Personnel Records File in the County, and
WHEREAS, this Board has determined that Weld County should have a uniform and
complete personnel record file and a definite and consistent policy relative to payment,
vacation and sick leave, that all County officials and departments can follow:
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NO'';1, THEREFORE, BE IT RESOLVED, that all Weld County personnel shall be subject
to and abide by the following payment, vacation and sick leave policy, to wit:
(a) PAY PERIODS: Employees paid on a monthly basis shall be paid on the last
day of each month. In cases where the last day falls on Saturday or Sunday or any of
the officially established holidays, the employee shall be paid on the last working day
of the month.
(b) VACATION LEAVE: •Paid vacation leave is given so that regular, full-time
employees may have a chance to relax from the everyday work routine and yet not suffer
any loss of pay.
(1 ) All regular, full-time employees, who have been continuously employed for
- working
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five years or less shall be allowed one day of paid vacation for each twenty-six won g
days of continuous employment (not to exceed 10 working days annually) ;
(2) All regular, full -time Employees , who have been continuously employed for
over five years but less than ten years shall be allowed one day of •paid vacation for
each twenty-one and two-thirds working days of continuous employment (not to exceed 12
working days annually) ;
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(3) All regular, full-time employees, who have been continuously employed for
over ten years shall be allowed one day of paid vacation for each seventeen and one-
third working days of continuous employment (not to exceed 15 working days annually) ;
However, all employees shall have worked continuously for six months before
he shall be entitled to any of the vacation time he may have accumulated. In no event
shall more than fifteen working days of vacation leave be accumulated and same shall be
taken in the same calendar year in which it is earned or as soon as it is practicable,
however, under no circumstances shall accumulated vacation time be payable on termination
of employment, unless recommended by the Department Head.
Official holidays occurring during a vacation period may be added to the employee's
vacation. Seasonal temporary or emergency employees shall not be eligible for vacation
leave with pay. During the month of January of each year Department Heads shall develop
vacation schedules for employees under their supervision which shall take into account
the seasonal demands upon their respective activities. Such schedules shall' spread vaca-
tions over as wide a period as possible in order to avoid any marked reduction in avail-
able personnel . Vacation leave for all Road and Bridge employees shall not be permitted
during the months of July and August, except by special permission of the Board of County
Conenissioners.
(c) OVERTIME AND/OR HOLIDAY PAY: Employees who 'are required to work overtime in
excess of regular hours and/or to work on the following national holidays: New Years Day,
Memorial Day, Fourth of July, Labor Day, Armistice Day, Thanksgiving Day or Christmas Day,
shall be considered to be entitled to overtime pay. Such overtime shall be paid in accor-
dance with existing State and Federal laws and as approved and appropriated by the Board of
County Commissioners in each annual county budget.
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(d) SICK LEAVE: Sick leave is a privilege given by the County to the employee
to provide him with a feeling of financial security and to prevent his endangering his
health or the health of his fellow employees . Sick leave shall not be considered as a
privilege which may be used at his discretion, but shall be allowed only in cases of
actual illness. The wise employee always tries to save it for a real emergency. County
Officials and all employees shall guard against use of sick leave without proper justi-
fication, thereby guarding the continuance of sick leave privileges to all employees.
Sick leave benefits shall apply to all regular full-time employees of the County
paid on a monthly basis. Sick leave shall accrue at the rate of one working day of leave
for each full calendar month of the employee' s service, but in no case shall such accumu-
lation exceed sixty (60) working days. Under special circumstances, long-time and worthy
employees may be granted additional sick leave beyond the sixty (60) day limit by a Depart-
ment Head with the approval of the Commissioners. A doctor's statement shall be required
if an employee is ill more than five days or frequently. Accumulated sick leave shall not
be payable upon termination of employment and same shall not be used as vacation leave.
An employee may be granted sick leave because of personal illness or physical in-
capacity resulting from causes beyond the employee' s control when not otherwise caused by
being gainfully employed by persons or firms other than the County of Weld.
An employee not reporting for work on account of illness shall inform his super-
visor of the fact and reason thereof as soon as possible and prior to the time the work
period begins. Failure to do so within the above time limit may be considered as just
cause for denial of sick leave with oay for the period of absence unless the employee
furnishes a just, reasonable explanation as to why it was impossible to give such notice.
Continued absence without permission shall be sufficient cause for forfeiture of all rights
and privileges earned while employed, or the employee may be considered to have resigned.
(e) INJURY LEAVE:
(a) An employee injured on the job while working within the
scope of employment shall be placed on one-half salary
the day following the injury. This shall continue for
a period of six months.
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(b) During the time an employee is off work due to such in-
jury, he shall not accumulate sick leave or vacation
leave.
(c) If an injured employee is desirous of obtaining a full
paycheck, he may do so by utilizing accumulated sick
leave and vacation leave.
(d) If an employee is off work due to injury incurred on the
job for a period of time in excess of six months , he shall
be removed from the payroll .
(e) Such injured employee will be allowed to keep the sum or
sums of money received from the State Compensation Insur-
ance Fund.
(f) Before such an injured employee is allowed to return to work,
a written release shall be required from his doctor stating
the employee' s condition and when he will be able to assume
full responsibility of his work. •
(f) SPECIAL LEAVE: Upon approval of the Department Head, an employee may be
granted special leave with pay to attend professional and technical conferences, meet-
ings, and short course schools relating to his duties, or to visit other counties to
obtain information and observe practices related to his duties with the County of Weld.
Ask.
=An employee shall be permitted a leave with pay at the death of a member of the
employee' s immediate family, including the husband or wife, son or daughter, father,
mother, brothers, sisters, father-in-law, mother-in-law, brother-in-law or sister-in-law,
but not to exceed three days which shall not be deducted from the accrued sick leave or
vacation leave.
A leave of absence for any emergency may be granted by a Department Head with the
approval of the Consiissioners.
(g) PAYMENT FOR LEAVE: Before any payment is made for sick leave, vacation leave
or other leave, the employee shall make written application therefor on forms to be furn-
ished by the Chief Accounting Officer. The application must be certified to by his super-
visor. Sick leave pay in excess of five working days shall be granted only after presen-
tation of a written statement by a reputable physician certifying that the employee' s con-
dition prevented him from performing the duties of his position. Any employee fraudulent-
ly obtaining sick leave, or a Department Head falsely certifying to sick leave payments
or for absence from work for other reasons , may be suspended or dismissed. Whenever sick
leave exceeds the amount accrued and authorized, the pay of an employee shall be discon •
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tinued until he returns to work.
(h) RETIREMENT: From date of this Resolution and until further order of the Board,
it shall be the policy of Weld County not to employ any person sixty-five (65) years of
age or older. Hereafter, on and after January 1 , 1972, every County employee reaching
his or her sixty-fifth birthday will be notified in writing of his or her employment status
regarding this policy and his or her employment shall be terminated within thirty (30) days
of such notification.
(i ) PERSONNEL RECORD FILE: Adequate personnel forms, records and reports are
essential to the efficient functioning of a personnel system. It is also necessary that
the personnel records be centrally maintained and readily available that they may be of
maximum use. The Chief Accounting Officer shall cause to be maintained a complete person-
nel file of each employee which will include a folder for each full-time employee, filed
alphabetically. The file shall contain the employee's application for employment, all
memoranda and correspondence, seniority record, sick leave and injury reports, performance
records, data relating to promotions , demotions , lay-offs and dismissals , record of out-
standing service, violations of rules if any, acts of recklessness, and any other data
pertinent which will aid in developing a complete history record of the employee's service
with the County. The Chief Accounting Officer shall develop such forms as are necessary
to carry out the provisions of these regulations.
The above and foregoing shall be effective January 1 . 1975.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of Septembe; 1974.
AYES:
l ! I :-� cl 'Jist-( I
BOAftp/ OF COUNTc OMMISSIONERS
WELD COUN`FY, COLORADO
ATTEST:
Clerk of the Board 7-
By: '
Deputy County Clerk
APPROVED—A-S-2TO FORM:
County Attorney
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