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Home My WebLink About20211644.tiffCor ci - tNial 1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Amendment #4 to the Agreement for Professional Services Agreement with the Weld County Department of Public Health and Environment DEPARTMENT: Human Services DATE: April 29, 2025 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: On June 23, 2021, the Department of Human Services (DHS) entered into an Agreement for Professional Services known to the Board as Tyler ID 2021- 1644. This Agreement partners DHS and Weld County Department of Public Health and Environment (WCDPHE) for the Prevention Program, formerly known as Compass, that focuses on keeping children at home in a safe, stable and nurturing family environment to prevent unnecessary out -of -home placement. On May 23, 2022, the Board approved Amendment #1 which extended the term date through May 31, 2023 and increased the compensation amount to $90,806.54. On May 15, 2023, the Board approved Amendment #2 which extended the term date through May 31, 2024 and increased the compensation amount to $97,497.37. On May 22, 2024, the Board approved Amendment #3 which extended the term date through May 31, 2025. The Department is now requesting approval of Amendment #4 which will extend the term date through May 31, 2026, increase the compensation amount to $115,308.00, and to update Exhibit B, Payment Schedule. What options exist for the Board? Approval of Amendment #4 with WCDPHE. Deny approval of Amendment #4 with WCDPHE. Consequences: The current agreement DHS has with WCDPHE will expire on May 31, 2025. Impacts: DHS will not have the ability to partner with WCDPHE for the Prevention Program. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Total Cost = $115,308.00 • Funding = Temporary Assistance for Needy Families (TANF) and/or Core Services. Pass -Around Memorandum; April 29, 2025 - CMS ID 9377p�s> Z�2� _� �P Cones -1- ak cc: 0nb0.Se.11 5/5/25 I� 5/5/Z5 �a Recommendation: • Approval of Amendment #4 and authorize the Chair to sign. Su000rt Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross a) 46 Pass -Around Memorandum; April 29, 2025 - CMS ID 9377 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT This Agreement Amendment made and entered into _5day of , 2025 by and between the Board of Weld County Commissioners, on behalf of the eld County Department of Human Services, hereinafter referred to as the "Department", and Weld County Department of Health and Environment, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the implementation of the Prevention Services Program, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-1644, approved on June 23, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The Original Agreement was set to end on May 31. 2022. The Original Agreement was amended on: • May 23, 2022 to extend the term date through May 31, 2023 and update the Contract/Compensation Amount. May 15, 2023 to extend term date through May 31, 2024, update the Contract/Compensation Amount and Exhibit B, Payment Schedule. May 22, 2024 to extend the term date through May 31, 2025. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2021-1644. These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective June 1, 2025: 1. Paragraph 3. Term The term of this Agreement shall be from June 1, 2025 through May 31. 2026, or Contractor's completion of the responsibilities described in Exhibit A. This agreement may be extended annually upon written agreement of both parties. 2. Paragraph 6. Compensation/Contract Amount Human Services agrees to pay an amount no greater than $115,308.00 for the term of this Agreement. 3. Exhibit B, Payment Schedule, is hereby amended as attached. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST:��1/ jd";(1 Cle to the Board BY: BOARD OF COUNTY COMMISSIONERS W COUNTY, COL,QRADO epu y le to he B..l• Perry L. Black, Chair CONTRACTOR: MAY 0 5 2325 Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 ,,7ag fe e_ By: Jason Chessher (Apr 21, 2025 13:29 MDT( Jason Chessher, Executive Director Date: Apr 21, 2025 ZUZi-11044 EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Human Services agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 3, below, through Temporary Assistance for Needy Families (TANF) or Core Services funding. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by Human Services after May 31, 2025. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by Human Services. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. If said funds, or any part thereof, become unavailable as determined by Human Services, Human Services may immediately terminate the Agreement or amend it accordingly. 2. Match Requirement Contractor shall provide a 20% match in the form of in -kind and/or cash match. The match requirement is 20% of the award amount. Contractor shall provide Human Services with acceptable written evidence of compliance with this requirement prior to any work being completed under the Agreement. 3. Fees for Services Human Services agrees to pay Contractor a maximum of $115,308.00 per Full Time Employee (FTE) for one (1) 40 -hour FTE, or pro -rated for partial FTE. This reimbursement to the Contractor will be made in twelve (12) monthly installments of $9,609.00 per 40 -hour FTE, or pro -rated for partial FTE, if Contractor substantially meets the requirements of full participation on a monthly basis, in accordance with Exhibit A, Scope of Services. 4. Submittal of Vouchers Contractor agrees to bill Human Services monthly. Billing shall be submitted to the Family Resources Supervisor by the 3rd day of the month following the month in which the expense was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. SIGNATURE REQUESTED: Weld/WCDPHE Amendment #4 Final Audit Report 2025-04-21 Created: 2025-04-21 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAA0xeBoPmH3gScc99UOY1cYyEUP09Qhrp "SIGNATURE REQUESTED: Weld/WCDPHE Amendment #4" H istory .5 Document created by Sara Adams (sadams@weld.gov) 2025-04-21 - 4:15:21 PM GMT- IP address: 204.133.39.9 El Document emailed to jchessher@weld.gov for signature 2025-04-21 - 4:16:05 PM GMT ,'n Email viewed by jchessher@weld.gov 2025-04-21 - 4:18:05 PM GMT- IP address: 204.133.39.9 b© Signer jchessher@weld.gov entered name at signing as Jason Chessher 2025-04-21 - 7:29:32 PM GMT- IP address: 204.133.39.9 d© Document e -signed by Jason Chessher (jchessher@weld.gov) Signature Date: 2025-04-21 - 7:29:34 PM GMT - Time Source: server- IP address: 204.133.39.9 0 Agreement completed. 2025-04-21 - 7:29:34 PM GMT Powered by Adobe Acrobat Sign t ct F Entity Information Entity Name * WELD COUNTY PUBLIC HEALTH DEPARTMENT Entity ID* @00010419 Contract Name* Contract ID WELD COUNTY PUBLIC HEALTH DEPARTMENT 9377 (PREVENTION AGREEMENT AMENDMENT #4) Contract Status CTB REVIEW Contract Lead * SADAMS Q New Entity? Parent Contract ID 20211644 Requires Board Approval YES Contract Lead Email Department Project # sadams@weld.gov;cobbx xlk@weld.gov Contract Description * (CONSENT) AMENDMENT #4: EXTENDS TERM TO 06/01/2025 - 05/31/2026 AND INCREASES THE AMOUNT DHS PAYS TO WCDPHE FROM $97,497.37 TO $115,308.00 FOR ONE (1) 40 -HOUR FULL TIME EMPLOYEE. Contract Description 2 PA WILL ROUTE THROUGH THE NORMAL PROCESS. ETA TO CTB IS 04/29/2025. Contract Type* AMENDMENT Amount* $115,308.00 Renewable* NO Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 05/01/2025 05/05/2025 Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL EY@WEL D.GOV Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/31/2026 Committed Delivery Date Renewal Date Expiration Date* 05/31/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 04/28/2025 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 04/28/2025 04/28/2025 04/28/2025 Final Approval BOCC Approved Tyler Ref # AG 050525 BOCC Signed Date Originator SADAMS BOCC Agenda Date 05/05/2025 Cohtvac+ 8zt8' AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT This Agreement Amendment made and entered into 72, `day of 2024 by and between the Board of Weld County Commissioners, on behalf of the eld County Department of Human Services, hereinafter referred to as the "Department", and Weld County Department of Health and Environment, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the implementation of the Prevention Services Program, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-1644, approved on June 23, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2022. The Original Agreement was amended on: May 23, 2022 to extend the term date through May 31, 2023 and update the contract compensation amount. May 15, 2023 to extend term date through May 31, 2024, update the contract compensation amount and Exhibit B, Payment Schedule. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2021-1644. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective June 1, 2024: 1. Paragraph 3. Term The term of this Agreement shall be from June 1, 2024 through May 31, 2025, or Contractor's completion of the responsibilities described in Exhibit A. This agreement may be extended annually upon written agreement of both parties. • All other terms and conditions of the Original Agreement remain unchanged. C�nserrl- �c�end� 5izzrz�l IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: '. ,eid BY: Deputy CI :7 to the Bo BOARD OF COUNTY COMMISSIONERS WELD COU D. Ross, Chair MAY 2 2 2024 Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 Jason Chessher By: Jason Chessher (May 14, 2024 10:38 MDT) Jason Chessher, Executive Director Date: May 14, 2024 zo21-it, 9 SIGNATURE REQUESTED: Weld/WCDPHE Amendment #3 Final Audit Report 2024-05-14 Created: 2024-05-14 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAOVLBq8d2gpbcQlfq94sCcB34kB2ituUr "SIGNATURE REQUESTED: Weld/WCDPHE Amendment #3" H istory t Document created by Sara Adams (sadams@weld.gov) 2024-05-14 - 2:48:21 PM GMT- IP address: 204.133.39.9 E?, Document emailed to jchessher@weld.gov for signature 2024-05-14 - 2:49:09 PM GMT t Email viewed by jchessher@weld.gov 2024-05-14 - 2:58:49 PM GMT- IP address: 204.133.39.9 d© Signer jchessher@weld.gov entered name at signing as Jason Chessher 2024-05-14 - 4:38:04 PM GMT- IP address: 204.133.39.9 4 Document e -signed by Jason Chessher (jchessher@weld.gov) Signature Date: 2024-05-14 - 4:38:06 PM GMT - Time Source: server- IP address: 204.133.39.9 Agreement completed. 2024-05-14 - 4:38:06 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* WELD COUNTY PUBLIC HEALTH DEPARTMENT Entity ID* @00010419 Contract Name* WELD COUNTY PUBLIC HEALTH DEPARTMENT (PREVENTION AGREEMENT AMENDMENT #3) Contract Status CTB REVIEW Q New Entity? Contract ID 8218 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Contract Description" (CONSENT) AMENDMENT #3: TERM: 06/01/2024 - 05/31/2025 Contract Description 2 NO PA REQUIRED. ONLY TERM IS AMENDED Contract Type* AMENDMENT Amount* $97,497.37 Renewable* YES Automatic Renewal Grant IGA Parent Contract ID 20211644 Requires Board Approval YES Department Project # Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 05/18/2024 05/22/2024 Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/31/2025 Renewal Date* 05/31/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 05/14/2024 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 05/14/2024 05/14/2024 05/14/2024 Final Approval BOCC Approved Tyler Ref # AG 052224 BOCC Signed Date Originator SADAMS BOCC Agenda Date 05/22/2024 eoY1-h/cc+ I Dti PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 9, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment #2 for the Prevention Program with the Weld County Department of Public Health and Environment Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment #2 for the Prevention Program with the Weld County Department of Public Health and Environment. The Department of Human Services (DHS) has partnered with the Weld County Department of Public Health and Environment (WCDPHE) for the Prevention Program that focuses on keeping children at home in a safe, stable and nurturing family environment; improving parenting capacity and family functioning; improving children's well-being; and preventing families from re-entering the child protection or juvenile justice system, thus preventing unnecessary out -of -home placement. This Agreement is known to the Board as Tyler ID# 2021-1644. The Department is requesting to amend the current agreement effective June 1, 2023 to extend the term through May 31, 2024. This Amendment will also update the Exhibit B, Payment Schedule, to reflect that DHS will pay WCPDHE a maximum of $97,497.37 for one (1) 40 -hour Full Time Employee (FTE) or pro -rated for partial FTE. I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Schedule Work Session Other/Comments: Approve Recommendation Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Pass -Around Memorandum; May 9, 2023 - CMS ID 6949 Page 1 Comtirr 5/l'0/z3 (gyue..-e-C1-109 6//-/-2'5 zoz1-I V44 -I 1-I i2-00Q AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT This Agreement Amendment, made and entered into 15111 day of M , 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and Weld County Department of Public Health and Environment, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the implementation of the Prevention Services Program, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-1644, approved on June 23, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2022. • The Original Agreement was amended on: • May 23, 2022 to extend the term date through May 31, 2023 and to update the contract compensation amount. • This Amendment is identified by the Weld County Clerk to the Board of County Commissioners as document number 2021-1644. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement, effective June 1, 2023: 1. Term This agreement is being renewed for a third year, for the period of June 1, 2023 through May 31, 2024. 2. Compensation/Contract Amount Human Services agrees to pay an amount no greater than $97,497.37 for the term of this Agreement. 3. Exhibit B, Payment Schedule, is hereby amended as attached. All other terms and conditions of the Original Agreement remain unchanged. 02002/ - /6.- IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: "'^^'t41 C/• ' BOARD OF COUNTY COMMISSIONERS BY: k to the Board WELD COUNTY, COLORADO Deputy Clerk /. the B :. rd Freeman, Chair MAY 1 5 2023 County Department of Public Health and onment 5 North t7th Avenue Greeley, Colorado 80631 ,7a tm CGie$shel By: Jason Chessher (May 8, 202312:38 MDT) Jason Chessher, Executive Director Date: May 8, 2023 boa,./C4/4 EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Human Services agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 3, below, through Temporary Assistance for Needy Families (TANF) or Core Services funding. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by Human Services after May 31, 2024. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by Human Services. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. If said funds, or any part thereof, become unavailable as determined by Human Services, Human Services may immediately terminate the Agreement or amend it accordingly. 2. Match Requirement Contractor shall provide a 20% match in the form of in -kind and/or cash match. The match requirement is 20% of the award amount. Contractor shall provide Human Services with acceptable written evidence of compliance with this requirement prior to any work being completed under the Agreement. 3. Fees for Services Human Services agrees to pay Contractor a maximum of $97,497.37 per Full Time Employee (FTE) for one (1) 40 -hour FTE, or pro -rated for partial FTE. This reimbursement to the Contractor will be made in twelve (12) monthly installments of $8,124.78 per 40 -hour FTE, or pro -rated for partial FTE, if Contractor substantially meets the requirements of full participation on a monthly basis, in accordance with Exhibit A, Scope of Services. 4. Submittal of Vouchers Contractor agrees to bill Human Services monthly. Billing shall be submitted to the Family Resources Supervisor by the 3rd day of the month following the month in which the expense was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. SIGNATURE REQUESTED: Weld DHS/ WCDPHE Amendment #2 Final Audit Report 2023-05-08 Created: 2023-05-05 By: Lesley Cobb (cobboodk@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAi6vc16m6Ja-wpvK48t4_KlppgOfR2PuY "SIGNATURE REQUESTED: Weld DHS/WCDPHE Amendment #2" History ,5 Document created by Lesley Cobb (cobbxxlk@co.weld.co.us) 2023-05-05 - 4:52:35 PM GMT- IP address: 204.133.39.9 Ct Document emailed to jchessher@weld.gov for signature 2023-05-05 - 4:53:06 PM GMT Email viewed by jchessher@weld.gov 2023-05-08 - 5:03:49 PM GMT- IP address: 107.115.239.4 6p Signer jchessher@weld.gov entered name at signing as Jason Chessher 2023-05-08 - 6:38:49 PM GMT- IP address: 204.133.39.9 il5 Document e -signed by Jason Chessher (jchessher@weld.gov) Signature Date: 2023-05-08 - 6:38:51 PM GMT - Time Source: server- IP address: 204.133.39.9 0 Agreement completed. 2023-05-08 - 6:38:51 PM GMT Powered by Adobe Acrobat Sign Contract Form New Contract Request Entity Information Entity ID* O320010419 New Entity? Entity Name. WELD COUNTY PUBLIC HEALTH DEPARTMENT Contract Name. WELD COUNTY PUBLIC HEALTH DEPARTMENT (PREVENTION AGREEMENT AMENDMENT #2) Contract Status CTB REVIEW Contract ID 6949 Contract Lead COBB.XXLK Parent Contract ID 20211644 Requires Board Approval YES Contract Lead Email Department Project # cobbxxlkco.weld.co.us Contract Description CONSENT AMENDMENT #2: TERM 06'01,2023 - 05;'.31 ,•'2024 AMOUNT: 997,497.07. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 5 1 1 .23 Contract Type. AMENDMENT Amount. 997,497.37 Renewable. NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServicescAweldgov.co rn Department Head Email CM-HumanServices- DeptHead` weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY UWELDG O1.°.COM Requested BOCC Agenda Date 05 : 17 2023 Due Date 05;13.2023 Will a work session with BDCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter NSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date 03/29;2024 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 05:08,2023 Final Appr val 11OCC Approved ROCC Signed Date BDCC Agenda Date 05,'15 2023 Originator CCJEEXXLK Committed Delivery Date Expiration Date* 05, 31 2024 Contact Type Contact Email Contact Phone 1 Contact Phone 2 Finance Approver CHRIS D'OVIDIO Purchasing Approved Date Legal Counsel MATTHEW CONROY Finance Approved Date Legal Counsel Approved Date 05,09'2023 05'10 2023 Tyler Ref # AG 051523 Co PRIVILEGED AND CONFIDENTIAL ask 1Des�l MEMORANDUM DATE: May 17, 2022 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment for the Prevention Program with the Weld County Department of Public Health and Environment Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment for the Prevention Program with the Weld County Department of Public Health and Environment. Each year, the Department of Human Services (DHS) partners with the Weld County Department of Public Health and Environment (WCDPHE) for the Prevention Program, formally known as Compass. Prevention is a Core funded program within the Family Resource Division. The program focuses on keeping children at home in a safe, stable and nurturing family environment; improving parenting capacity and family functioning; improving children's well-being; and preventing families from re-entering the child protection or juvenile justice system, thus preventing unnecessary out -of -home placement. For the new program year, DHS will pay WCPDHE a maximum of $90,806.54 for one (1) 40 -hour Full Time Employee (FTE) or pro -rated for partial FTE. The amendment will extend the term of this Agreement through May 31, 2023. I do not recommend a Work Session. I recommend approval of this Amendment and authorize the Chair to sign. Perry L. Buck Mike Freeman, Pro-Tem Scott K. James, Chair Steve Moreno Lori Saine Approve Schedule Recommendation Work Session Other/Comments: ` I ,,Pass- round Memorandum; May 17, 2022 — CMS ID 581 CO 65/Z3 Z 2 6/023 /0 2O'1 Page 1 Z�21-� V -1`-i 0-V-OCCI3 Karla Ford From: Sent: To: Subject: Attachments: Approve Mike Freeman Tuesday, May 17, 2022 2:02 PM Karla Ford Re: Please Review - PA FOR ROUTING: FR WCDPHE Prevention (Compass) (CMS 5811) imageOO2.jpg; imageOO1 jpg; 051722 FR WCDPHE Prevention (Compass) (CMS 5811).pdf Sent from my iPhone On May 17, 2022,. at 2:47 PM, Karla Ford <kford@weldgov.com>wrote: Please advise if you approve recommendation. Thank you. Karla Ford Executive Assistant & Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kfordcweldgov.corn :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by onyone other than the named recipient is strictly prohibited. From: Alison Pegg <apegg@weldgov.com> Sent: Tuesday, May 17, 2022 1:34 PM To: Karla Ford <kford@weldgov.com> Cc: Bruce Barker <bbarker@weldgov.com>; Cheryl Pattelli <cpattelli@weldgov.com>; Chris D'Ovidio <cdovidio@weldgov.com>; Esther Gesick <egesick@weidgov.com>; HS -Contract Management <HS- ContractManagement@co.weld.co.us>; Lennie Bottorff <bottorll@weldgov.com> Subject: PA FOR ROUTING: FR WCDPHE Prevention (Compass) (CMS 5811) Good afternoon Karla, Please see the attached PA that has been approved for routing: FR WCDPHE Prevention (Compass) (CMS 5811). Thank you! Alison Pegg Contract Management and Compliance Coordinator Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A 1 Con -\'vac+ II*sg1 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT This Agreement Amendment, made and entered into 7v� (,U day of M 2022 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Si'r4ices, hereinafter referred to as the "Department", and Weld County Department of Public Health and Environment, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the implementation of the Prevention Services Program, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-1644, approved on June 23, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2022. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. Term This agreement is being renewed for the second year, for the period of June 1, 2022 through May 31, 2023. 2. Compensation Contract Amount Human Services agrees to pay an amount no greater than $90,806.54 for the term of this Agreement. • All other terms and conditions of the Original Agreement remain unchanged. written. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above COUNTY; BOARD OF CO Y COMMISSIONERS WEL P' COUN , COLORADO Deputy ClerkK. James, Chair MAY 2 3 2022 Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 MikLaw69 By: Mark Lawley (May 10, 20 08:49 MDT) Mark Lawley, Executive Director Date: May 10, 2022 02a21-/(0,44 New Contract Request Entity Information Entity Name* WELD COUNTY PUBLIC HEALTH DEPARTMENT Entity ID* «00010419 Contract Name * WELD COUNTY PUBLIC HEALTH DEPARTMENT (AGREEMENT AMENDMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 5811 Contract Lead* APEGG Contract Lead Email ape ggtzwei dgov. com ; co bbx xll;su,roeldgov.com Contract Description* CONSENT: TERM: 06101/2022 - 05.131;2023 AMOUNT: 590,806.54 Contract Description 2 PA IS BEING ROUTED THROUGH Contract Type* AMENDMENT Amount* 590,806.54 Renewable* NO Automatic Renewal Grant IGA THE NORMAL PROCESS. ETA TO CTB: 05'19.2022 Department HUMAN SERVICES Department Email CM- HumanServrcesc weidgov.co m Department Head Email CM-HumanServices- DeptHead weldgov,con County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYA I 1 ORNEYWELDG OV.COM Requested BOCC Agenda Date* 05.2 5 Parent Contract ID 20211644 Requires Board Approval YES Department Project # Due Date 05 21 2022 Will a work session with 1 OCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 04/03/2023 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Committed Delivery Date Contact Type Contact Email Expiration Date 05:31.2023 Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 05 11 2022 Approval Process Department Head JAMIE ULRICH DH Approved Date 05:1112022 Final Approval GOCC Approved BOCC Signed Date BOCC Agenda Date 05'23,2022 Originator APE.GG Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 05," 1 1 12022 05 1 1 2022 Tyler Ref # AG 052322 RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR PREVENTION SERVICES AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for Prevention Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Weld County Department of Public Health and Environment, commencing June 1, 2021, and ending May 31, 2022, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for Prevention Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Weld County Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 23rd day of June, A.D., 2021, nunc pro tunc June 1, 2021. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dJ c 44,4o;ei Weld County Clerk to the Board County A orney Date of signature: 07/01/2.1 Steve •reno, Chair cc: HSD 07(07/21 2021-1644 HR0093 c -t PRIVILEGED AND CONFIDENTIAL MEMORANDUM m o Li 8; ° DATE: June 15, 2021 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Prevention Program Professional Services Agreement with the Weld County Department of Public Health and Environment Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Prevention Program Professional Services Agreement with the Weld County Department of Public Health and Environment. Each year, the Department of Human Services (DHS) partners with the Weld County Department of Public Health and Environment (WCDPHE) for the Prevention Program, formally known as Compass. Prevention is a Core funded program within the Family Resource Division. The program focuses on keeping children at home in a safe, stable and nurturing family environment; improving parenting capacity and family functioning; improving children's well-being; and preventing families from re-entering the child protection or juvenile justice system, thus preventing unnecessary out -of -home placement. DHS will pay WCPDHE a maximum of $86,186.08 for one (1) 40 -hour Full Time Employee (FTE) or pro -rated for partial FTE. The term of this Agreement is June 1, 2021 -May 31, 2022. The Agreement is for a period of three (3) years. However, the agreement must be renewed by both parties, in writing, on an annual basis. Legal (G. Kalousek) has reviewed and approved the Agreement. Pass -Around Memorandum; June 15, 2021 — ID 4820 Page 1 2021-1644 HROO93 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of this Agreement and authorize the Chair to sign. Perry L. Buck Mike Freeman Scott K. James, Pro-Tem Steve Moreno, Chair Lori Saine Approve Schedule Recommendation Work Session Other/Comments: Pass -Around Memorandum; June 15, 2021 — ID 4820 Page 2 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT rd THIS AGREEMENT is made and entered into this 93 day of .c. mt. , 2021, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "Human Services," and Weld County Department of Public Health and Environment, who whose address is 1555 North 17th Avenue, Greeley, Colorado 80631, hereinafter referred to as "Contractor". WHEREAS, Human Services desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services and Rate of Services, which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibits A and B. 3. Term. The term of this Agreement shall be from June 1, 2021, through May 31, 2022, or Contractor's completion of the responsibilities described in Exhibit A. The agreement is for a period of three years. However, the agreement must be renewed by both parties, in writing, on an annual basis. 4. Termination. Human Services has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by Human Services for such additional services. 6. Compensation/Contract Amount. Human Services agrees to pay an amount no greater than $86,186.08 for the term of this Agreement, as set forth in Paragraph 3. Human Services agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described in Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. Human Services will review each invoice and if it agrees Contractor has completed the invoiced items to the Human Services' satisfaction, it will remit payment to Contractor. 1 Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. Human Services will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of Human Services, nor entitled to any employee benefits from Human Services as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Human Services and Human Services shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that Human Services has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without Human Services' prior written consent, which may be withheld in Human Services' sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of Human Services. 10. Confidentiality. Contractor agrees to keep confidential all of Human Services' confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the Human Services. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by Human Services hereunder constitute or be construed to be a waiver by Human Services of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the Human Services of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the Human Services' rights under this Agreement or under the law generally. 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to Human Services prior to the performance of any services under this Agreement. 2 14. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 15. Indemnity. The Contractor shall defend, indemnify and hold harmless Human Services, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 16. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of Human Services. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive, and Human Services may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of Human Services payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by Human Services does not create an obligation on the part of Human Services to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 3 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. Force Majeure. Neither the Contractor nor the Human Services shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non -performing or delayed party. 26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 29. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld county of the most recent employment for a PERA contributing employer. 30. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and Human Services within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the 4 contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to Human Services, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., Human Services, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24- 76.5-103 prior to the effective date of the contract. 31. Acknowledgment. Human Services and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 5 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Weld C . ty Clerk to the Bo. d WEL P COUNTY, COLORADO odimpliftw By: . U Deputy Cle �4 to the Board /' BOARD OF COUNTY COMMISSIONERS Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 By: Date: 6 frIa-k Lawn Mark A. Lawley (Jun 2, 2021 1 :50 MDT) Mark Lawley, Executive Director Jun 2, 2021 0ZGbt/- /6, EXHIBIT A SCOPE OF SERVICES Human Services has the opportunity to continue the implementation of Prevention Services, a Weld County Family Resource Division program, hereinafter referred to as "Prevention", through a collaborative partnership in the interest of positive youth development and the strengthening of families who reside in Weld County. 1. General Description of Services A. Contractor and Human Services will collaboratively develop and refine Prevention quality services and evidence -based practices and outcomes in the areas of: 1) A community -wide intensive case management system to meet the needs of families at risk. 2) Specific family services plans that incorporate access to existing community services and the development of new service alternatives to address: drug and alcohol issues including utilization of Detox, youth services, education groups, support groups, Alcoholics Anonymous, assessment and testing; and mental health issues including assessment, individual treatment, medication evaluations, psychological evaluations; and mediation/mentoring issues including family group conferencing, mediation, teen parenting classes; and educational and employment issues including interfacing with schools and facilitating extracurricular recreational activities; and community issues including collaboration between various agencies and coordination of mentoring, counseling and other activities especially for southern Weld County; and juvenile delinquency issues including assessment, case management, supervision, restorative justice, and other related activities. 3) Comprehensive case management services, as outlined in the Prevention Operational Manual; including interviewing, conducting appropriate home visits, accepting the assignment of specific cases for purposes of connecting services outlined in the family services plan for families and youth, reporting the outcomes of such treatment plans, and identifying gaps, duplication, outcomes, and system modification needs. Updates to the Prevention Operational Manual will be sent out within 30 days of the respective update. 4) Psychosocial educational groups that provide prevention messages around subjects such as substances abuse, suicide, domestic violence, unhealthy lifestyles, child maltreatment, and/or anger management. B. Contractor would be unable to provide full participation to this project without program development funds to be made available under this Agreement. Resources from this Agreement will allow Contractor to provide various levels of expertise from its organization to meet the planning and implementation needs for this project. C. The aforementioned Prevention Operational Manual will be provided to the Contractor by the Human Services Family Resource Supervisor at the onset of this Agreement. 2. Scope of Services At a minimum, Prevention, through its collaboration between Contractor and Human Services, will document if: A. The project successfully reduced the number of open cases in the child welfare system or adjudicated youth in the juvenile justice system. B. The project successfully reduced high cost services, such as out -of -home placement, detention, or Division of Youth Corrections (DYC). C. The project successfully focused resources within Human Services and Contractor to continue the Prevention project. D. The project successfully developed a better system design to meet the needs of the youth and families in regards and, at a minimum, to: 1) Keep families together through a better utilization of existing community resources to avoid the opening of a case in the child welfare and juvenile justice systems. 2) Increase families' protective factors. 3) Improve the ability of families to access and maintain services as documented by outcomes of treatment plans. 3. Youth and Families to be Served Contractor agrees to have their Prevention worker serve an average caseload of up to 20 active families at any given time, unduplicated, per Full Time Employee (FTE), through case management services unless Contractor provides only a partial FTE. Contractor also agrees to have their Prevention worker available to facilitate up to two (2) groups either monthly or per curriculum, per FTE. The number of families assigned will be prorated based on the corresponding FTE. 4. Eligibility for Funding Human Services shall be responsible for identifying and referring families who are eligible for the project. The eligible families include: A. Families who are not involved in child welfare or the juvenile justice court systems, with children/youth currently enrolled in school if 18 years of age; or B. Families, with children/youth, who require intervention that focuses on the family unit, as well as the needs and aspirations of the family. C. Families who meet the eligibility requirements of Program Area Three (PA3), Program for Children and Families at Risk of Involvement with Child Welfare, under Volume 7.200 (12 CCR 2509-3). D. Families who meet the rules and requirements governing the specific funding stream utilized. 5. Role of Human Services and Lease of Office Spaces A. Human Services will administer, organize the planning and implementation ofthe programs to be offered, provide written policies as approved by the Board of County Commissioners, and document the outcomes of the project. B. Human Services will assign its Manager(s) to assist in the development and implementation of the assessment team and assignment of cases for Contractor. C. Human Services will be responsible for the identification and referral of youth and families and assignment of cases to Contractor. D. Human Services will meet monthly or more frequently as needed with assigned contracted staff. Human Services will manage weekly team meetings to be held at Human Services. Human Services will schedule and facilitate annual meetings to be held between the assigned Contractor managerial/supervisory staff person with Human Services Manager(s) to promote quality communication and resolve implementation issues. E. Human Services will administer and provide funding for direct services to Prevention clients, as authorized by Human Services, and which are not duplicative of existing community resources, identified as a result of the Prevention recommended treatment plan options. F. Human Services, as the Lessor, will provide "Office Space", in Greeley, Colorado, hereinafter referred to as "the Premises," until such time that Human Services no longer offices at 315 North l lthAvenue, as follows: 1) Human Services, as the Lessor, will provide one shared work space to Contractor, as Lessee, which will be located at the 315 North 11th Avenue and will provide one work space to be located at the Premises, until such time that Human Services no longer offices at 315 North 1 lt'Avenue. 2) In consideration of leasing of the aforesaid, the parties covenant and agree as follows: a. Human Services will charge no rent to Contractor for use of the Office Space; b. Contractor agrees to use ordinary care when using the Office Space; c. Contractor may not sublet any part of the Office Space; d. Contractor may not use the Office Space for any purpose other than conducting the business and duties under this Agreement; e. Contractor shall keep the Office Space clean and in sanitary condition; f. Contractor shall allow Human Services any reasonable hour of the day to enter into or upon the Office Space. g. Contractor shall be responsible for loss or damage of equipment. Any time a Laptop Computer that is assigned to a Contractor staff member, who is acting in his or her capacity as a Prevention worker, is lost or damaged, the situation will be assessed on a case -by -case basis with regard to whether the Prevention worker will be issued another Laptop Computer and/or whether Contractor will be required to reimburse the County for the lost or damaged equipment. h. Human Services shall pay all utilities and trash removal expenses. 3) Furthermore, the parties hereto agree as follows: a. That no assent, express or implied, to any breach of any one or more of the covenants or agreements hereof shall be deemed or taken to be a waiver or any succeeding or other breach; b. That, to the extent permitted by law, Contractor agrees to indemnify, save, and hold harmless Human Services from any and all loss, injury, or damage whatsoever, to all office equipment, furniture, equipment, office supplies and other personal property owned by Contractor or its employees as the result of fire, flood, inclement weather, or other casualty, other than by negligence of Human Services; c. That Human Services shall own and maintain the filing cabinets and computer systems including computers, modems, printers, and associated computer equipment, used in the Office Space, unless provided by Contractor; d. That Contractor's employees shall escort all Prevention clients to and from the Office Space and reception area; e. Human Services shall pay for the use of the telephones and all miscellaneous office supplies used by Contractor, including photocopying for purposes of Prevention functions only, while the Contractor is on Human Services premises. f. Contractor shall pay for the use of the telephones and all miscellaneous office supplies used by the Contractor's employee, including photocopying and mailing for purpose of Prevention functions only, while the Contractor's employee is on Contractor's premises. 4) Human Services will provide training to the Contractor's FTE, and their supervisor, regarding the operations manual, the database, case documentation, treatment planning, community resources, team building and intervention skills. Training will be conducted through a mandatory orientation hosted by the Department to be held at the beginning of the agreement term. 6. Role of Contractor A. Contractor agrees to their FTE being required to participate in the four functions of the project as follows: 1) The supervisor for the assigned or selected FTE will attend and participate in the mandatory annual program collaboration meeting. The Contractor's FTE will participate in monthly individual meetings with the Family Resource Supervisor as well as attend weekly staff meetings at Human Services when available and when assigned to the referral phone. 2) Develop appropriate treatment plans for youth and families assigned. Contractor agrees to comply with the Prevention Operational Guidelines and Prevention participation standards through a Memorandum of Understanding (MOU) between assigned supervisor/manager and Contractor's FTE. 3) Perform as a case manager to provide intervention, connection to program services and post -participation services, as appropriate and recommended by Family Resource Supervisor. Assist clients in finding counseling, resources for basic needs and other related family support information and services. This may include information and connections to other organizations providing community resources and family support. 4) Submit referrals for appropriate services; including Medicaid, private insurance and Core eligible services, to meet the requirements of treatment plans. 5) Contractor agrees to provide training and shadowing opportunities for new Prevention Case Managers. Training will include methods/techniques of family engagement, data entry, outcome reporting and general operational practices. B. Contractor will serve an average caseload of up to 20 active families at any given time, unduplicated, per FTE, through case management services unless Contractor provides a partial FTE. Contractor also agrees to ensure their employee will be available to facilitate up to two (2) groups either monthly or per curriculum, per FTE. The number of eligible youth and families will be prorated based on the corresponding FTE. C. Contractor agrees to assign FTE to be partially housed at Human Services who will be familiar with and follow Prevention Operational Procedures. Contractor will also provide their FTE with updates of changes to the Procedures as provided by Human Services. Contractor agrees to ask the Family Resource Supervisor or Family Resource Division Head for clarification regarding any policy or procedure that is ambiguous. D. Contractor agrees to provide one (1) workspace, which will be located on the Contractor's premises, for use by the assigned FTE, or partial FTE. E. Contractor agrees that the assigned or selected FTE will complete the Strengthening FamiliesTM Protective Factors Framework training online through the National Alliance of Children's Trust and Prevention Funds, as required by the Colorado Community Response, upon award of contract. F. Contractor agrees that the assigned or selected FTE will attend scheduled Family Team Meetings, Team Decision Making Meetings, and Group Supervisions as assigned by the Human Services Manager(s). G. Contractor agrees to assign an immediate supervisor to the assigned or selected FTE for purposes of direct supervision and oversight of caseload. Contractor agrees the immediate supervisor will meet with the assigned or selected FTE a minimum of once per month. Contractor agrees that monthly supervision will include, at a minimum, the following: a. Staffing of all current cases. b. Review of documentation related to each case. c. Follow-up with Family Resource Supervisor or Family Resource Division Head regarding questions and/or concerns (as needed). d. Review of program checklist (developed by Human Services). H. Contractor agrees to provide monthly supervision notes to the Family Resource Supervisor or Family Resource Division Head. Supervision notes should be submitted with the monthly billing. 7. Working Remotely Human Services and Contractor agree that that the selected FTE may work remotely on an occasional basis only if approval has been granted by the Contractor's immediate supervisor and the Family Resource Supervisor or Family Resource Division Head prior to the occurrence. Human Services and Contractor further agree that every requested occurrence shall be documented in writing and shall detail the date of the request, date of Contractor's approval, date of Human Services' approval, as well as approved location and duration for occurrence. A. If the selected FTE is approved to work remotely, it is granted on a temporary and revocable basis only and may be discontinued at any time and for any reason by either the Contractor or Human Services. The selected FTE agrees that he or she will: a. Be accessible during the agreed upon hours. b. Have a designated work area at their approved alternate work location that is approved by their immediate supervisor and the Department. This area must include a locking file cabinet for confidential information. c. Count mileage for any work -related business from either their alternative work location or their primary work location; whichever is closer. d. Have a cell phone and internet coverage available at their alternative work location. Appropriate use of the internet is expected during normal "business" hours while working remotely. e. Be available to clients and their supervisor by cell phone for consultation while working remotely. f. Comply with all existing job requirements that are currently in effect at their primary work location. g. Maintain a normal workload. B. The Contractor and Human Services agree that: a. Working remotely is not intended to serve as a substitute for dependent care. If children or adults in need of primary care are in the alternate work location during work hours, the selected FTE must make arrangements for dependent care during the agreed upon work hours. b. Working remotely is not intended to permit employees to have time to work at other jobs or run their own businesses. Failure to fulfill normal work requirements, both qualitative and quantitative, on account of other employment, may be cause for disciplinary action or termination of employment. 8. Weld County Human Services Advisory Commission: Human Services and Contractor agree to assign oversight responsibilities to the Human Services Advisory Commission (HSAC) to evaluate the implementation of the Prevention program. At a minimum, the HSAC will document and review, at least at the end of each program year the outcomes identified in Exhibit B, Item 2, Scope of Services. EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Human Services agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 3, below, through Temporary Assistance for Needy Families (TANF) or Core Services funding. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by Human Services after May 31, 2022. Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department expenditures and shall not be reimbursed by Human Services. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. If said funds, or any part thereof, become unavailable as determined by Human Services, Human Services may immediately terminate the Agreement or amend it accordingly. 2. Match Requirement Contractor shall provide a 20% match in the form of in -kind and/or cash match. The match requirement is 20% of the award amount. Contractor shall provide Human Services with acceptable written evidence of compliance with this requirement prior to any work being completed under the Agreement. 3. Fees for Services Human Services agrees to pay Contractor a maximum of $86,186.08 per Full Time Employee (FTE) for one (1) 40 -hour FTE, or pro -rated for partial FTE. This reimbursement to the Contractor will be made in twelve (12) monthly installments of $7,182.17 per 40 -hour FTE, or pro -rated for partial FTE, if Contractor substantially meets the requirements of full participation on a monthly basis, in accordance with Exhibit A, Scope of Services. 4. Submittal of Vouchers Contractor agrees to bill Human Services monthly. Billing shall be submitted to the Family Resources Supervisor by the 3rd day of the month following the month in which the expense was incurred. Failure to submit by the aforementioned deadline may result in forfeiture of payment. Contract Form New Contract Request Entity Name* WELD COUNTY PUBLIC HEALTH DEPARTMENT Entity ID* gO0010419 1 04 1 9 ❑ New Entity? Contract Name* Contract ID WELD COUNTY PUBLIC HEALTH DEPARTMENT (PREVENTION 4820 AGREEMENT) Contract Status CTB REVIEW Contract Lead* APEGG Contract Lead Email apeggOweldgov.com;cobbx xlk@weldgov.com. Parent Contract ID Requires Board Approval YES Department Project # Contract Description * AGREEMENT FOR PROFESSIONAL SERVICES FOR THE IMPLEMENTATION OF PREVENTION SERVICES (FORMERLY KNOWN AS COMPASS). TERM: JUNE 1, 2021 TO MAY 31, 2022 AND IS RENEWABLE FOR A PERIOD OF THREE YEARS. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 06, 1 7;`21. Contract Type* AGREEMENT Amounts $86,186.08 Renewable* NO Automatic Renewal Grant IGA Department Requested BCC Agenda Due Date HUMAN SERVICES Date* 06/26,.'2021 06/3O/2021 Department Email CM- HumanServices@weldgov.co m Department Head Email CM -Hu manServices- DeptHeadgweldgov.corn County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTO RN EYtWELDG OV. COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Will a work session with MCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* 03/3112022 Renewal Date ermination Notice Period Purchasing Approver Purchasing Approved Date Department Head IAMIE ULRICH Finance Approver CHRIS d`OV'1DIO legal Counsel GABE KALOUSEK DH Approved Date +09/2021 al Approval SOCC Approved BOCC Signed Date ROCC Agenda Date 06,2312021 Originator COBBXXLK Committed Delivery Date Finance Approved Date 06='10/2021 Tyler Ref # AG 062321 Expiration Date* 05/3112022 Contact Phone 1 Contact Phone 2 Legal Counsel Approved Date 0610=2021 Hello