HomeMy WebLinkAbout20241994.tiffChloe White
From:
Sent:
To:
Cc:
Subject:
Attachments:
Bill Fritz
Tuesday, October 28, 2025 9:53 AM
CTB
Dan Joseph; Jason Chessher
Option Letter #4 for Communication
Weld_2024_0454 OL#4 CP.docx.pdf; Weld OL4 Exhibit Budget.docx.pdf
Good Morning, I have attached an option letter for communication to the board. This is for Food and Institution
inspections. Thanks Bill
COUNTY, CO
Bill Fritz
Finance Manager
Weld County Department of Public Health and Environment
Desk: 970-400-2122
1555 North 17th Ave., Greeley, CO 80631
00000
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: DocuSign NA3 System <dse_NA3@docusign.net>
Sent: Friday, October 24, 2025 9:09 AM
To: Bill Fritz <bfritz@weld.gov>
Subject: Completed: Request for Signature - Start 10/23 - 2024*0454 OL4 (Weld)
This Message Is From an External Sender
This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize
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ccrH
COLORADO
Department of Public
Health Et Environment
'7rnv-v-, c) co,. -6 0 r'5
11 (03105
cam: ACT( Ez,w/CO)
to(aol (D5
, O (-j- 1c99
H1-005(0
Pauline Giersch
paulina.giersch@state.co.us
All parties have completed Request for Signature - Start 10/23 - 2024*0454 OL4
(Weld).
You are receiving a contract from the Colorado Department of Public Health and
Environment (CDPHE) for review and signature.
Please sign the contract as soon as possible.
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Before declining to sign, please contact Lina Giersch at lina.giersch(a,state.co.us with
any questions or concerns.
CDPHE does not authorize work to begin until you receive notification that the contract
is fully executed.
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Docusign Envelope ID: 51B3B652-A3E7-4243-876A-00AD22E7DE59
State of Colorado Contract Modification
Option Letter
State Agency
State of Colorado for the use 8 benefit of
the Department of Public Health and
Environment
Contractor
Board of County Commissioners of Weld
County (a political subdivision of the state
of Colorado) for the use and benefit of
the Weld County Department of Public
Health and Environment
Option Letter Number
Option Letter #4
Original Contract Number
2024*0454
Option Contract Number
2024*0454 OL#4
Contract Performance Beginning Date
July 1, 2023
Current Contract Expiration Date
June 30, 2026
Current Contract Maximum Amount
Initial Term
State Fiscal Year 2024: $40,000.00
Extension Terms
State Fiscal Year 2025: $154,000.00
State Fiscal Year 2026: $141,929.00
Total for All State Fiscal Years:
$335,929.00
1. Options:
A. Option to change the quantity of Services under the Contract
2. Required Provisions:
A. In accordance with Section 5Bv of the Original Main Task Order Contract
referenced above, the State hereby exercises its option to Decrease the quantity
of the Services at the rates stated in the Original Task Order Contract, as
amended. Exhibit C, Budget is deleted and replaced in its entirety with Exhibit C,
Budget attached to this Option Letter.
B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table
shown above.
3. Option Effective Date:
The effective date of this Option Letter is upon approval of the State Controller or October
23, 2025, whichever is later.
Contract Routing Number: 2024* -0454 OL#4 Page 1 of
Pages
Docusign Envelope ID: 51636652-A3E7-4243-876A-00AD22E7DE59
State of Colorado
Jared S. Polis, Governor
Colorado Department of Public Health and
Environment
r
Doc WS m,d by:
sut ai(if , f sem.
?[: t:{gl)d iL4P4E13
By: Chelsea Gilbertson, Procurement and
Contracts Section Director
Date: 2025-10-23
State Controller
Robert Jaros, CPA, MBA, JD
�DoeuSiiggned by.
Kl44.1 titat44
et /14 ASIR 1B
By: Kurt Williams, Controller
Option Effective Date: 2025-10-24
In accordance with §24-30-202, C.R.S., this
Option is not valid until signed and dated
above by the State Controller or an
authorized delegate.
Contract Routing Number: 2024"-0454 OL#4 Page 2 of
Pages
Docusign Envelope ID: 51836652-A3E7-4243-876A-00AD22E7DE59
EXHIBIT C
Budget
Weld
Description
Total
Quarterly Distribution
FY24
FY25 OL #1
$40,000.00
$10,000.00
Retail Food, Childcare,
School Inspections
$84,000.00
$21,000.00
FY25 AMD #1
Lead Testing
$70.000.00
$17,500.00
FY26 OL #2
$84.000.00
FY26 OL #3
Lead Testing
$70.000.00
$17.500.00
FY26 OL#4
($12,071.00)
$35,482.25
Total
$335,929.00
Original Contract Number: 2024*0454 OL#3
Mariah Higgins
Subject:
Attachments:
FW: Communication for the Board
2024-0454 Weld County OL3.pdf
From: Bill Fritz <bfritz@weld.gov>
Sent: Wednesday, July 9, 2025 7:48 AM
To: CTB <CTB@co.weld.co.us>
Subject: Communication for the Board
Good morning, attached is an option letter for our Lead testing program. Please add it to communication to the
board. Thanks Bill
COUNTY, CO
Bill Fritz
Finance Manager
Weld County Department of Public Health and Environment
Desk: 970-400-2122
1555 North 17' Ave., Greeley, CO 80631
011000
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
CoPAVAti Ca-}-;ons
0'7/21125
2024 -1994
H L. oo s6
Docusign Envelope ID: 3B321C65-4E2F-47FB-8D76-37C3E822E1FA
STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
OPTION LETTER #3
State Agency:
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2024*0454
Main Task Order Contract Number:
23 FAA 00051
Contractor:
Option Letter Contract Number:
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
2024*0454 OL #3
Contract Performance Beginning Date:
Current Contract Expiration Date:
July 1, 2023
June 30, 2026
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract
Federal Funding
State Funding
Other Funding
Term (dates)
Total
Type
Number
Amount
Amount
Amount
Original Contract
2024*0454
$0.00
$40,000.00
$0.00
7/1/2023-
6/30/2024
$40,000.00
Option Letter #1
2024*0454
OL # 1
$0.00
$84,000.00
$0.00
7/1/2024-
6/30/2025
$84,000.00
Amendment#1
2024*0454
$0.00
$70,000
$0.00
9/10/2024- 6/30/2025
$70,000.00
Option Letter #2
2024*0454
OL 2
$0.00
$84,000.00
$0.00
7/1/2025-
6/30/2026
$84,000.00
Option Letter #3
2024*0454
OL #3
$0.00
$70,000.00
$0.00
7/1/2025-
6/30/2026
$70,000.00
Current Contract Maximum
$348,000.00
Cumulative Amount
1.
OPTIONS:
A. Option to change the quantity of Services under the Contract
2. REQUIRED PROVISIONS:
A. In accordance with Section 5Bv of the Original Main Task Order Contract referenced above, the State hereby exercises its
option to increase the quantity of the services at the rates stated in the Original Task Order Contract, as amended. Exhibit C,
Budget is deleted and replaced in its entirety with Exhibit C, Budget attached to this Option Letter, for the following reason:
to add funds for FY26 for retail food, child care and school inspections.
B. The Contract Maximum Amount table on the Contract's Cover Page is hereby deleted and replaced with the Current
Contract Maximum Amount table shown above.
3. OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or July 10, 2025, whichever is later.
Agreement Amendment Number: 2024*0454 OL#3 Page 1 of 2 Version OSCA12.24/CDPHE A1.25
Docusign Envelope ID: 3B321C65-4E2F-47FB-8D76-37C3E822E1FA
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
DocuSiigned by:
I A
CattistA, alit l sell:.
In accordance with §24-30-202 C.R.S., this Option is not
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
�/DcecuSiiglned by:
IIb[vl�L W
2Ct9912410S2481...
By: Signature
Chelsea Gilbertson
73305f4A4A0848C...
By: Signature
Kurt Williams
Name of Executive Director Delegate
Procurement & Contracts Section
Name of State Controller Delegate
Controller
Title of Executive Director Delegate
Date:2025-07-07
Title of State Controller Delegate
Option Effective Date: 2025-07-08
Agreement Amendment Number: 2024*0454 0L#3 Page 2 of 2 Version OSCA12.24/CDPHE A1.25
Docusign Envelope ID: 3B321C65-4E2F-47FB-8D76-37C3E822E1FA
EXHIBIT C
Budget
Weld
Description
Total
Quarterly Distribution
FY24
$40,000.00
$10,000.00
FY25 OL #1
Retail
Food,Childcare,School
Inspections
$84,000.00
$21,000.00
FY25 AMD #1
Lead Testing
$70,000.00
$17,500.00
FY26 OL #2
$84,000.00
$21,000.00
FY26 OL #3
Lead Testing
$70,000.00
$17,500.00
Total
$348,000.00
Original Contract Number: 2024*0454 OL#3
Mariah Hi • • ins
From:
Sent:
To:
Subject:
Attachments:
Follow Up Flag:
Flag Status:
Bill Fritz
Monday, May 12, 2025 7:50 AM
CTB
Communication Option Letter
Weld OL2 Cover.Signature.docx.pdf; Weld OL2 Exhibit Budget.docx.pdf
Follow up
Flagged
Good morning, here is an option letter for the Food Inspection Program from CDPHE. I do not have communication
of the Lead Program mentioned that is associated with the food inspection grant yet. Thanks Bill
«`/86
COUNTY, CO
Bill Fritz
Finance Manager
Department of Public Health and Environment
Desk: 970-400-2122
1555 North 17th Ave., Greeley, CO 80631
Office Hours 7am-4pm Mon -Fri
OM CD
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: DocuSign NA3 System <dse_NA3@docusign.net>
Sent: Friday, May 9, 2025 4:26 PM
To: Bill Fritz <bfritz@weld.gov>
Subject: Completed: Notification of Executed Contract - 2024*0454 OL2
This Message Is From an External Sender
This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
CoNtrivn ;Coy--- .ofS 1
2042H as 1'R°IH
05/9/25 i-u..0o56)
COLORADO
Department of Public
Health & Environment
Vivian Venegas-Keiser
vivian.venegas-keiser@state.co.us
All parties have completed Notification of Executed Contract - 2024*0454 OL2.
You are receiving notification that a contract from the Colorado Department of Public
Health and Environment (CDPHE) is fully executed.
CDPHE authorizes work to begin on the effective date of the attached contract.
If you have any questions or concerns, please contact Vivian Venegas-Keiser at
Vivian.Venegas-Keiser@state.co.us.
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C73F8502A93A47D782774638B4EDABEE3
2
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3
Docusign Envelope ID: 4B38AFB4-40A3-4150-AB00-2C1F036256BE
STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
OPTION LETTER #2
State Agency:
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2024*0454
Main Task Order Contract Number:
23 FAA 00051
Contractor:
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
Option Letter Contract Number:
2024*0454 OL #2
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Contract Performance Beginning Date:
Current Contract Expiration Date:
July 1, 2023
June 30, 2026
CONTRACT MAXIMUM AMOUNT TABLE
Document
Contract
Federal Funding
State Funding
Other Funding
Term (dates)
Total
Type
Number
Amount
Amount
Amount
Original Contract
2024*0454
$0.00
$40,000.00
$0.00
7/1/2023-$40,000.00
6/300/202/2024
Option Letter #1
2024*0454
OL # 1
$0.00
$84,000.00
$0.00
7/1/2024-$84,000.00
6/300/202/2025
Amendment #1
2024*0454
$0.00
$70,000
$0.00
/10/2024- 6/30/2025
6
$70,000.00
Option Letter #2
2O0,24#*0454
2
$0.00
$84,000.00
$0.00
7/1/2025-
6/30/2026
$84,000.00
Current Contract Maximum
$278,000.00
Cumulative Amount
1.
OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the quantity of Services under the Contract
2. REQUIRED PROVISIONS:
A. In accordance with Section 2C of the Original Main Task Order Contract referenced above, the State hereby exercises its
option for an additional term, beginning July 1, 2025 and ending on the current contract expiration date shown above, at the
rates stated in the Original Task Order Contract, as amended for the following reason: to add funds.
B. In accordance with Section 5Bv of the Original Main Task Order Contract referenced above, the State hereby exercises its
option to increase the quantity of the services at the rates stated in the Original Task Order Contract, as amended. Exhibit C,
Budget is deleted and replaced in its entirety with Exhibit C, Budget attached to this Option Letter, for the following reason:
to add funds for FY26 for retail food, child care and school inspections.
C. The Contract Maximum Amount table on the Contract's Cover Page is hereby deleted and replaced with the Current
Contract Maximum Amount table shown above.
3. OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or July 1, 2025, whichever is later.
Agreement Amendment Number: 2024*0454 OL#2 Page 1 of 2 Version OSCA12.24/CDPHE A1.25
Docusign Envelope ID: 4B38AFB4-40A3-4150-AB00-2C1F036256BE
C
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
� DocuSigned by:
Sta ��t.VfSbin,
-2G 13912416324B1...
By: Signature
helsea Gilbertson
Name of Executive Director Delegate
Procurement & Contracts Section
Title of Executive Director Delegate
Date:
2025-04-21
In accordance with §24-30-202 C.R.S., this Option is not
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jams, CPA, MBA, JD
e.---DocuStgned by:
ILL W
By: Signature
Kurt Williams
Name of State Controller Delegate
Controller
Title of State Controller Delegate
Option Effective Date 2025-05-09
Agreement Amendment Number: 2024*0454 OL#2 Page 2 of 2 Version OSCA12.24/CDPHE A1.25
Docusign Envelope ID: 4B38AFB4-40A5-4150-AB00-2C1F036256BE
EXHIBIT C
Budget
Weld
Description
Total
Quarterly Distribution
FY24
$40,000.00
$10,000.00
FY25 OL #1
Retail
F ood,Chi ldcare, S chool
Inspections
$84,000.00
$21,000.00
FY25 AMD #1
Lead Testing
$70,000.00
$17,500.00
FY26 OL #2
$84,000.00
$21,000.00
Total
$278,000.00
Original Contract Number: 2024*0454 OL#2
DocuSign Envelope ID: ED417CED-4538-4C50-9AFD-E0ADE287F7EC
OPTION LETTER #1
State Agency:
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2024*0454
Option Letter Contract Number:
2024*0454 OL #1
Contractor:
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Contract Performance Beginning Date:
July 1, 2023
Current Contract Expiration Date:
June 30, 2028
CONTRACT MAXIMUM AMOUNT TABLE
Document
Type
Contract
Number
Federal
Funding
Amount
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
Original Contract
2024*0454
$0.00
$40,000.00
$0.00
7/1/2023-
6/30/2024
$40,000.00
Option Letter #1
2024*0454
OL #1
$0.00
$84,000.00
$0.00
7/1/2024-
6/30/2025
$84,000.00
Current Contract Maximum
Cumulative Amount
$124,000.00
1) OPTIONS
A. Option to change quantity of services under the Contract
2) REQUIRED PROVISIONS:
A. In accordance with Section 5Bv of the Original Master Task Order Contract referenced above,
the State hereby exercises its option to Increase the quantity of the Services at the rates stated
in the Original Task Order Contract, as amended. Exhibit C, Budget is deleted and replaced in
its entirety with Exhibit C, Budget is attached to this Option Letter, for the following reason:
to increase funding for retail food, child care and school inspections.
B. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown above.
2) OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or July 1,
2024, whichever is later.
Page I of 2
Option Letter Contract Number: 2024*0454 OL #1 Ver. 27.01.20
CotAMVl1 ;C0.-- a 1S
o7fgA /2y
2024-1994
1-t L0056
DocuSign Envelope ID: ED417CED-4538-4C50-9AFD-E0ADE287F7EC
SIGNATURE PAGE
STATE OF COLORADO
Jared S. Polls, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
cDoeuSigned byy:;DocuSigned
auiifsevs� ai�
201397241652461...
In accordance with §24-30-202 C.R.S., this Option is not
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
by:
W.
FA r
z�Rso4aoa46
By: Signature
Chelsea Gilbertson
By: Signature
Kurt Williams
Name of Executive Director Delegate
Director of Procurement and Contracts
Name of State Controller Delegate
Controller
Title of Executive Director Delegate
2024-05-28
Date:
Title of State Controller Delegate
2024-05-29
Option Effective Date:
-- Signature Page End --
Page 2 of 2
Option Letter Contract Number: 2024*0454 OL #1 Ver. 27.01.20
DocuSign Envelope ID: ED417CED-4538-4C50-9AFD-E0ADE287F7EC
EXHIBIT C
Budget
Weld
FY24
Total
$40,000.00
$84,000.00
$124,000.00
Quarterly Distribution
$10,000.00
$21,000.00
FY25 OL #1
Total
Original Contract Number: 2024'0454 OL#1
DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
TASK ORDER
State Agency
State of Colorado for the use & benefit of the
Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver CO 80246
Contractor
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and
Environment
1555 North 17th Avenue
Greeley CO 80631
Master Task Order Contract Number
23 FAA 00051
Task Order Number
2024*0454
Task Order Performance Beginning Date
The later of the Task Order Effective Date or
July 1, 2023
Task Order Maximum Amount
Initial Term
State Fiscal Year 2024 $40,000.00
Total for All State Fiscal Years $40,000.00
Task Order Expiration Date
June 30, 2028
Except as stated in §2.D., the total duration of this
Contract, including the exercise of any options to
extend, shall not exceed 5 years from its Performance
Beginning Date.
Pricing/Funding
Price Structure: Cost Reimbursement
Contractor Shall Invoice: Quarterly
Funding Source:
State $ 40,000.00
Miscellaneous:
Authority to enter into this Contract exists in:
C.R.S. 25-1.5-101 - C.R.S. 25-1.5-113
Law Specified Vendor Statute (if any): N/A
Procurement Method: Other
Solicitation Number (if any): Enter Solicitation #
State Representative
Sean Scott
Deputy Director
Division of Environmental Health and Environment
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246
Sean.scott@state.co.us
Contractor Representative
Tanya Geiser
Weld County Department of Public Health and
Environment
1555 North 17th Avenue
Greeley CO 80631
Tanya.geiser@co.weld.co.us
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Contract:
Exhibit B Statement of Work
Exhibit C Budget
Contract Purpose
To provide environmental health services to achieve the uniform statewide administration, implementation and
enforcement of standards and rules established by CDPHE for retail food establishments, child care facilities and schools.
Task Order Number: 2024*0454
Page 1 of 3
Version 02.24.2022
DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
In accordance with §4.B of the Master Task Order Contract referenced above, Contractor shall complete the following
Project:
1. PROJECT DESCRIPTION
Contractor shall complete the Project described in Exhibit B Statement of Work (SOW) that is attached hereto and
incorporated herein ("the SOW"). All terminology used in this Task Order and the Statement of Work shall be interpreted
in accordance with the Master Task Order Contract unless specifically defined differently in this Task Order. The
Statement of Work and Budget are incorporated herein, made a part hereof and attached hereto as Exhibit B - Statement
of Work and Exhibit C - Budget.
2. PAYMENT
The State shall pay Contractor the amounts shown in Exhibit C - Budget that is attached hereto and incorporated herein,
in accordance with the requirements of the Statement of Work and the Master Task Order Contract. The State shall not
make any payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State
Fiscal Year.
3. PERFORMANCE PERIOD
Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration Date stated
above. Contractor shall not perform any Work described in the Statement of Work prior to the Task Order Performance
Beginning Date or after the Task Order Expiration Date stated above.
4. TASK ORDER EFFECTIVE DATE:
The Effective Date of this Task Order is upon approval of the State Controller or July 1, 2023, whichever is later.
Task Order Number: 2024*0454
Page 2 of 3 Version 02.24.2022
DocuSign Envelope ID: CAB8C232-05AB-44E2-8416-E07E5C440CBA
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized
to execute this Contract and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
for the use and benefit of the
Weld County Department of Public Health and Environment
Docu5igned by:
[In
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
DocuSigned by:
c@6F670A iAi B4!"G...
DOdZACdA7...
By: Signature
P
Perry L. Buck
By: Signature
Lisa McGovern
Name of Person Signing for Contractor
Pro Tem, Commissioners
Name of Executive Director Delegate
Procurement & Contracts section Director ft
Title of Person Signing for Contractor
2023-06-26
Date:
Title of Executive Director Delegate
2023-06-26
Date:
In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jams, CPA, MBA, JD
LDacus igned�by:
cocru,ammneA
By: Signature
]annette Scarpino
Name of State Controller Delegate
Chief Financial Officer
Title of State Controller Delegate
2023-06-26
Effective Date:
--Signature Page End --
Task Order Number: 2024a0454
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EXHIBIT B
STATEMENT OF WORK
To Original Contract Number 2024*0454
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description:
Local public health agencies are essential to the provision of quality and comprehensive public health services
throughout the state and are critical partners with the Colorado Department of Public Health and Environment
in maintaining a strong public health system. Each local public health agency shall assure the provision of
Core Public Health Services within their jurisdiction. The scope of the provision of each Core Public Health
Service is determined at the local level, and may differ across agencies based on community needs, priorities,
funding and capacity. This project will inspect and assure regulatory compliance in retail food establishments,
child care facilities and schools. The activities and deliverables for this project cannot be delegated by the
Contractor to third party(ies), i.e. subcontracted, without written approval from the State.
II. Definitions:
1. CDPHE: Colorado Department of Public Health and Environment
2. DEHS: Division of Environmental Health and Sustainability
3. HACCP: Hazard Analysis Critical Control Points
4. Intervention: is considered a routine inspection and can include onsite training, announced inspection, or
a HACCP-based critical item inspection.
5. VNRFPS: Voluntary National Retail Food Regulatory Program Standards
III. Work Plan:
Goal #1: To protect and improve Colorado's environment and human health through education, collaboration and compliance
assurance in retail food establishments, child care facilities and schools.
Objective #1: No later than the expiration date of this contract, the Contractor shall provide environmental health services to
achieve the uniform statewide administration, implementation and enforcement of standards and rules
established by the CDPHE for retail food establishments, child care facilities and schools.
Primary Activity #1
The Contractor shall conduct regulatory inspections of retail food establishments in accordance
with state laws, regulations and standards.
Sub -Activities #1
1. The Contractor shall conduct on -site routine inspections of each retail food establishment
at a frequency determined by a risk -based methodology approved by the State or twice per
year and enter those inspection results into the Contractor's digital database or the State's
digital database no later than two (2) working days after the activity was completed.
a. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
b. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
2. The Contractor shall conduct interventions and re -inspections for those retail food
establishments that, through inspection findings, are identified as requiring re -inspections
or that require immediate closure and enter those inspection results into the Contractor's
digital database or the State's digital database no later than two (2) working days after the
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EXHIBIT B
activity was completed. Follow-up inspections for facility inspections that do not result in a
point accumulation requiring a re -inspection should not be performed absent a
methodology approved by the State or under extenuating circumstances.
a. The Contractor shall have a system for tracking all re -inspections that are required to
maintain timely completion of all required re -inspections.
3. The Contractor shall record licensing, inspection, intervention, violation, violation
pervasiveness, and compliance data using the State's digital database or the Contractor's
digital database as approved in writing by the State.
4. The Contractor shall complete progress reports when requested by the State.
5. The Contractor shall complete an electronic data transfer report each month or upon
request by the State, if not using the State's digital database.
Primary Activity #2
The Contractor shall uniformly implement and administer the Food Protection Act.
Sub -Activities #2
1. The Contractor shall issue new and renewal licenses and certificates of license using the
State's digital database or approved Contractor -specific data system(s), and remit $43.00 of
the applicable licensing fee to DEHS on a monthly basis. Format, wording and content
included in Contractor invoices for license fees shall be provided by the State's digital
database or must be approved by DEHS.
2. The Contractor shall respond to any plans and specifications or HACCP plans submitted by
retail food establishments within 14 days.
a. The Contractor shall review and approve HACCP plans submitted by retail food
establishments to verify that food handling risks are reduced to prevent food -borne
illness outbreaks.
b. The Contractor shall review all submitted plans for new or extensively remodeled
retail food establishments.
c. If a HACCP plan or other plan or specification is deemed inadequate, the Contractor
shall provide a written response to the submitter with a statement describing how
such deficiencies may be corrected.
3. The Contractor shall hear and determine all complaints against licensees or grantees of
certificates of license and administer oaths and issue subpoenas to require the presence of
any person necessary to the determination of any such hearing.
4. The Contractor shall review all variance requests submitted by retail food establishments
and provide a recommendation for approval or denial to be considered by CDPHE.
5. The Contractor may enroll and maintain progress in FDA's VNRFPS as staffing resources
allow.
6. The Contractor shall participate in individual and statewide trainings offered by DEHS for
the retail food program or supporting data system(s).
7. The Contractor shall participate in the State's data standardization efforts.
Primary Activity #3
The Contractor shall conduct regulatory inspections and assure regulatory compliance for
child care facilities in accordance with state laws, regulations and standards.
Sub -Activities #3
1. The Contractor shall inspect each licensed child care facility once every two years, or
utilize the CDPHE Child Care risk -based inspection frequency methodology, or on a risk -
based inspection frequency approved by the State and enter those inspection results into the
Contractor's digital database or the State's digital database no later than two (2) working
days after the activity was completed.
a. The Contractor shall inspect guest child care and public services short-term child care,
if operating in their jurisdiction, annually.
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EXHIBIT B
b. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
c. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
2. The Contractor shall record inspection, intervention, violation and compliance data into the
Contractor's digital database or the State's digital database no later than two (2) working
days after the activity was completed.
3. If required by the agency, the Contractor shall review all plans submitted by child care
facilities and provide written response within two weeks of submittal.
4. The Contractor shall review all variance requests submitted by child care facilities and
provide a recommendation for approval or denial to be considered by CDPHE.
5. The Contractor shall participate in individual and statewide trainings offered by DEHS for
the supporting data system and the child care program, per Child Care Inspection Training
Standards. These standards are incorporated and made part of this contract by reference.
Primary Activity #4
The Contractor shall conduct regulatory inspections and assure regulatory compliance for
schools in accordance with state laws, regulations and standards.
1. The Contractor shall inspect the high risk portions of each school that contains laboratory,
industrial, art and/or vocational hazards (high risk only inspection) once per year and enter
those inspection results into the Contractor's digital database or the State's digital database
no later than two (2) working days after the activity was completed. High risk only
inspections shall be conducted in accordance with the DEHS School Inspection Procedures
SOP. This document is incorporated and made part of this contract by reference.
a. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
b. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
2. The contractor shall inspect the low risk portions of each school that does not contain
laboratory, industrial, art and/or vocational hazards (low risk only inspection) at least once
Sub -Activities #4
every three years and enter those inspection results into the Contractor's digital database or
the State's digital database no later than two (2) working days after the activity was
completed. Low risk only inspections shall be conducted in accordance with the DENS
School Inspection Procedures SOP. This document is incorporated and made part of this
contract by reference.
a. The Contractor shall have a system for determining and tracking the next inspection
dates due in such a manner that allows for the Contractor to easily determine any past
due inspections. As such, the Contractor shall not have inspections that are more than
90 days past due.
b. If extenuating circumstances cause the Contractor to be more than 90 days past due,
the Contractor shall notify the State in writing of the extenuating circumstances.
3. The Contractor shall record inspection, intervention, violation and compliance data into the
Contractor's digital database or the State's digital database no later than two (2) working
days after the activity was completed.
4. If required by the agency, the Contractor shall review all plans submitted by schools and
provide written response within two weeks of submittal.
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EXHIBIT B
5. The Contractor shall review all variance requests submitted by schools and provide a
recommendation for approval or denial to be considered by CDPHE.
6. The Contractor shall participate in individual and statewide trainings offered by DEHS for
the school program or supporting data system(s).
Retail Food Standards and Requirements
1. The Contractor shall comply with the Food Protection Act, C.R.S. 25-4-1601, et.seq. This
document is incorporated and made part of this contract by reference.
a. The Contractor shall comply with all other policies, regulations, interpretive
memoranda, and guidance documents issued by DEHS which are used to clarify
interpretation and implementation of the governing laws.
2. The Contractor shall have at least one (I) employee that has successfully completed retail
food establishment standardization through the DEHS, or have one (1) employee who
meets the standardization eligibility requirements (including compliance with FDA's
VNRFPS Standard 2) for standardization and participates in and successfully completes the
standardization exercise when scheduled by DEHS.
3. VNRFPS information is available on the following web site:
http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/Program Standards/de
fault.htm and is incorporated and made part of this contract by reference.
4. Progress in the FDA's VNRFPS will include:
a. Participation in statewide committees for the development of the State requirements
for a particular standard.
b. Demonstration of advancement toward compliance with VNRFPS Standard 2
assuring retail food inspectors meet national criteria for appropriate training,
education and standardization to adequately perform required inspections and
interventions.
Standards and
c. Demonstration of advancement toward compliance with VNRFPS Standard 3
Requirements
assuring a risk -based inspection focus, the correction of documented deficiencies,
applying pervasiveness and statutory enforcement process, and assuring the focus of
inspections on the highest risk establishments.
d. Coordination with the department to facilitate DEHS audits of compliance audits
performed as part of VNRFPS.
e. Coordination with the department to conduct audits of DEHS for compliance with
VNRFPS.
5. The Contractor shall complete retail food inspections at a sufficient rate to protect public
health and maintain a consistent presence in the community (i.e. approximately 25% of
annually required inspections completed per quarter).
a. If extenuating circumstances cause the Contractor to complete less than 25% of the
annually -required number of inspections in a quarter, the Contractor shall notify the
State in writing explaining the extenuating circumstances.
b. When the Contractor lacks program budget to provide a staffing level of one full-
time equivalent (FTE) devoted to retail food safety for every 320 inspections to be
performed, the Contractor shall include such information in their written notification
to the State. The Contractor shall use Standard 8 from the 2022 VNRFPS as the basis
for calculations in support of this justification. (FTE requirements calculated in
accordance with Standard 8 may be compared with funding provided through retail
food license revenues and local staffing costs when justifying proportionally
appropriate work completion)
c. The Contractor shall verify all licensing fees collected are directed towards retail
food program activities.
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EXHIBIT B
6. The Contractor shall use the State inspection forms (or digital equivalent), or a form
approved by the State, and mark the compliance status options for all violations as in
compliance (In), out of compliance (Out), not applicable (NA), or not observed (NO)
during each retail food establishment inspection. For each retail food violation marked out
of compliance (Out), a pervasiveness determination of low, medium, or high shall be
assigned.
a. The Contractor shall, at the completion of each inspection, finalize the inspection
report with the inspection findings and review the results with the facility prior to
leaving the establishment. Conditions and violations noted on the inspection report at
the time of the inspection cannot be altered after leaving the establishment without
providing full documentation and explanation of the alterations to the facility. The
necessity for any such alterations should be minimized to greatest extent possible and
full documentation must also be recorded in State's digital database or the
Contractor's approved digital database.
7. If the Contractor chooses to communicate retail food inspection results to the public, the
Contractor shall use the State -approved methodology.
8. The Contractor shall maintain inspection and compliance records for retail food
establishments in the State's digital database, or in the Contractor's State -approved digital
database in order for DEHS to determine:
a. An accurate and complete inventory of existing retail food establishments;
b. The number of inspections and re -inspections conducted;
c. The number of inspections that resulted in closure of the inspected facility;
d. Completion rates for required inspections and interventions;
e. If any inspection reports were altered after issuance at the time of inspection, and the
number of any such altered reports;
f. Whether the required inspection frequency was met; and
g. The number of enforcement actions taken to obtain compliance in retail food
establishments.
Child Care and Schools Standards and Requirements
1. The Contractor shall provide inspections and assure compliance to establish and enforce
sanitary standards for the operation and maintenance of child care facilities and schools
and child care facilities in accordance with Section 5 of 6 CCR 1014-7, Core Public Health
Services.
a. When sufficient appropriations are absent, the Contractor shall set priorities for
completing the required child care and school inspections, and include the list of
priorities in its local public health plan submitted pursuant to section 25-1-505, C.R.S.
2. The Contractor shall comply with the Colorado State Board of Health Rules 6 CCR 1010-
2, 6 CCR 1010-6, 6 CCR 1010-7, and the Core Public Health Services regulations. These
documents are incorporated and made part of this contract by reference
a. The Contractor shall comply with all other policies, regulations, interpretive
memoranda, and guidance documents issued by DENS which are used to clarify
interpretation and implementation of the rules and regulations.
3. The contractor shall ensure compliance with the Child Care Inspection Training Standards
for employees when conducting inspections in child care facilities.
4. The contractor shall ensure compliance with the School Inspection Training Standards for
employees conducting inspections in schools.
5. The Contractor shall use the State inspection forms (or digital equivalent), or a form
approved by the State, and mark the compliance status options for all violations as in
compliance (In), out of compliance (Out), not applicable (NA), or not observed (NO)
during each child care or school inspection.
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EXHIBIT B
a. The Contractor shall, at the completion of each inspection, finalize the inspection
report with the inspection findings and review the results with the facility prior to
leaving the establishment. Conditions and violations noted on the inspection report at
the time of the inspection cannot be altered after leaving the establishment without
providing full documentation and explanation of the alterations to the facility. The
necessity for any such alterations should be minimized to greatest extent possible and
full documentation must also be recorded in State's digital database or the
Contractor's approved digital database.
6. The Contractor shall maintain adequate inspection and compliance records for child care
establishments and schools in a digital database in order for DEHS to determine:
a. An accurate and complete inventory of existing child care facilities and schools;
b. The number of inspections due, past due, and completed;
c. The number of non -critical and critical item violations cited during child care facility
and school inspections, and whether critical items identified on inspections were
corrected;
d. Completion rates for required inspections; and,
e. Whether the required inspection frequency was met.
General Standards and Requirements
1. DEHS will provide the following report templates to the Contractor:
a. Progress report template or other reporting method.
2. Quarterly reporting may be provided using the Contractor's data system reporting
capabilities (i.e. the Contractor can submit "canned" reports with some or all data
elements).
3. The contractor shall actively participate in the planning for, execution of, and responses to
comprehensive DEHS program audits of environmental health services provided to achieve
the uniform statewide administration, implementation and enforcement of standards and
rules established by the CDPHE for retail food establishments, child care facilities and
schools.
1. Complete inspections and assure regulatory compliance in retail food establishments in
proportion with the revenue generated from retail food license fees established by the State
Expected Results of
so that the Contractor can maintain compliance with Title 25, Article 4, Part 16, C.R.S.
Activity(s)
2. Complete inspections and assure regulatory compliance in child care facilities and schools
in proportion with the funding provided through this contract.
1. The number of retail food inspections required to be completed by the Contractor during
the State fiscal year (based on the State's risk -based inspection scheduling methods or an
alternate risk -based methodology approved by the State), and the number of inspections
actually completed.
2. The number of retail food re -inspections and facility closures required and completed in
Measurement of Expected
accordance with state law.
Results
3. Violation rates, by violation (checklist item), for retail food establishment inspections and
associated rates of low, medium or high pervasiveness for each violation.
4. The number of child care facility inspections required to be completed by the Contractor
during the State fiscal year and the number of child care facility inspections completed.
5. The number of high -risk school inspections required to be completed by the Contractor
during the State fiscal year and the number of high -risk school inspections actually
completed.
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EXHIBIT B
6. The number of low -risk school inspections required to be completed by the Contractor
during the State fiscal year and the number of low -risk school inspections actually
completed.
Completion Date
Deliverables
1. The Contractor shall remit $43.00 of the applicable retail food
licensing fee to DEHS on a monthly basis.
No later than 15.
day of following
month
2. The Contractor shall submit an electronic data transfer each month
in accordance with data standardization workgroup protocol (if not
using the State's digital database) to the Deputy Director of DEHS,
or their designee, via email.
No later than 15.
day of following
month
3. Upon request, the Contractor shall submit an inspection and
compliance progress summary (if not using the State's digital
database) to the Deputy Director of DEHS, or their designee, via
email.
Within 10 days of
request
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Deputy Director of DEHS. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports,
inspection inventories, inspection reports, site visits, electronic data and joint inspections and other fiscal
and programmatic documentation as applicable. The Contractor's performance will be evaluated at set
intervals and communicated to the Contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the life of the contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within fifteen (15) calendar days of discovery of a compliance
issue. Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the
action(s) must be completed. The action(s) and time line for completion will be documented in writing and
agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the Deputy Director of DEHS and receive approval for a new due date.
The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance
resolution plan, the State may exercise its rights under the provisions of this contract.
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EXHIBIT C
Budget
Agency Name
Total
Quarterly Distribution
$10,000.00
Weld County
$40,000.00
Original Contract Number: 2024*0454
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