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Home My WebLink About20250343.tiff C,cn1vaC± Ida ION 5 ' 1861 FACILITIES DEPARTMENT ‘', I r. I, PHONE:(970)400-2020 r, 1 ' FAX:(970)304-6532 G - U N T Y WEBSITE:www.co.weld.co.us 1 1105 H STREET P.O. BOX 758 GREELEY,COLORADO 80632 February 2,2026 To:Board of County Commissioners From: Patrick O'Neill Subject:Weld County Long Term Document Storage Renewal—Contract ID 9131 Razr Logistics provides document storage and transportation services for the Weld County documents that were previously stored at the Missile Site as well as other documents that also require long term retention.This contract allows for renewal for the period of March 15`2026—February 28`h 2027.The price for the 2026/2027 renewal term is$87,300.00 The Facilities Department recommends renewal of contract ID 9131. If you have any questions,please contact me at extension 2023. Sincerely, Patrick O'Neill Facilities Director Cun 3 11-1- A c c : Unbase( 20-ts-0343 2A48"/Z(� 22/(8/ZCo gC UOZ1 . - CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN •r THE WELD COUNTY DEPARTMENT OF FACILITIES AND RAZR LOGISTICS This Agreement Extension/Renewal ("Renewal"), made and entered into, i r day of Fej9VUCUiy %o Z o)by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Facilities, hereinafter referred to as the"Department", and Razr Logistics hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the"Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2025-0343, approved on 3/3/2025. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on 2/28/2026. • The parties agree to extend the Original Agreement for an additional one-year_period, which will begin 3/1/2026, and will end on 2/28/2027. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: 1. The cost for the new term is $87,300.00 • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: ,\ [I i 13 Printed N )44.j___.) Signature BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Sc tt K James, Chair FEB 1 8 2026 � mm'''` ((�� ,// I '• EImo• ATTEST: fA J efeb;r ..001\ '1861f,titytt-g,,n� Weld County Clerk to the Board BY: 4rV\iOAAU1/'l ) l ,, Deputy Clerk to the Board 2aZ5-o•33 Client#: 1432203 JOHNSSTO ACORDS. CERTIFICATE OF LIABILITY INSURANCE DATE IMM/DDIYYYY) 1/06/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER ZI NAME: Lauren Konz USI Insurance Services,LLC I H No E,y 612509-1001 ( ,Nap 610.537-1954 8000 Norman Center Drive E-IAAIL Iauren.konz usi.com --._--_-. Suite 400 ADDItI:Et� INSURER(S)AFFORDING COVERAGE NAICE Bloomington,MN 55437 INSURER A,Arch insurance Company 11150 INSURED INSURER B:Harleysville Insurance Co of NewJersey 42900 Johnson Storage 8 Moving Co.,LLC INSURER C:Crum 8 Forster Specialty Insurance Co. 44520 7009 S. Jordan Road Endurance American Specialty Ins Co 141718 Centennial,CO 80112 INSURER D: Pe ty INSURER E:Upland Specialty Insurance Company 16988 INSURER F: RSUI Indemnity Company 22314 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OFINSURANCE ADM smut POLICY EFF POLICY EXP LIMITS LTRINSR WVD POLICY NUMBER (MM/OD/YYYY) (MMIDD/YYYY) A X OMMERCIALGENERALLIABILITY X X ZAGLB1101805 01/01/2026 01/01/2027 EACH OCCURRENCE S1,000,000 CLAIMS-MADE X OCCUR PREENoccurrrence) 3300,000 MED EXP(Any one person) S 10,000 PERSONAL&ADV INJURY 4$1,000,000- GEN'L AGGREGATE LIMIT APPLIES PER _GENERAL AGGREGATE i S2,000,000 X POLICY I ECOT I _I LOC PRODUCTS-COMP/OP AGG S 2,000,000 OTHER $ A AUTOMOBILE LIABIUTY X I X ZACAT1202605 01/01/2026 01/01/2027 COMBINEDNGLELIMIT (Ea accldenl)SI 51,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY AUTOS PROPERTY DAMAGE X AUTOS ONLY HIREDAUTOS NLY S -J AU70S ONLv (Per accident)— B UMBRELLA LIAR -X OCCUR X X CRA0000138 Auto 01/01/2026 01/01/2027 EACH OCCURRENCE _ s2,000000 _ X EXCESS LIAR CLAIMS-MADE AGGREGATE s2,000,000 DED I RETENTION$ __ S A WORKERS COMPENSATION X ZAWC15805809 1/01/2026 01/01/2021 X IPER STATL)TE I [OTERH AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Yr N . I E L EACH ACCIDENT (S1,000,000 OFFICER/MEMBER EXCLUDED/ I N1 NIA —--- (Mandatory In NH) I ,E L.DISEASE-EA EMPLOYEE S1,000,000 _ If yes.descnbe under DESCRIPTION OF OPERATIONS below _ E L.DISEASE-POLICY OMIT 51,000,000 D Excess Liabi EXT30007436005 p01/01/2026 01/01/2027 $2,000,000 E ,Excess Liabi USXTL1184126 01/01/2026 01/01/2027 $2,000,000 F 'Excess Liabi ! NHA610549 01/01/2026 01/01/2027 $3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORO 101,Additional Remarks Schedule,may be attached If more space Is required) RE: Bid B2500011. Weld County, its elected officials,employees,agents and volunteers are included as additional insureds with respect to general liability and auto liability when required by written contract. Certificate holder and all related entities are included as additional insured with respects to auto (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION Weld CountySHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1150 O Street ACCORDANCE WITH THE POLICY PROVISIONS. Greeley,CO 80631 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD #S52502852/M52301659 KXJBW DESCRIPTIONS (Continued from Page 1) liability,general liability when required by written contract.Waiver of Subrogation applies to auto liability,general liability and workers'compensation when required by written contract. General Liability is primary and noncontributory The umbrella excess policies evidenced here are follow form to the underlying policies. Crime Travelers Policy#107069072 Eff Date 11/17/2025-1/1/2027$5M Employee Theft Limit$SM Employee Theft of Property Limit Warehouse Legal Liability Wesco Insurance Co Policy#WPP203243302 Eff 1/1/2026-1/1/2027 Per Schedule Motor Truck Cargo Wesco Insurance Co Policy#WPP203243302 Eff 1/1/2026-1/1/2027$1M Any one truck Cyber Liability Beazley Eff Date 11/17/2025-1/1/2027$2,000,000 Excess Liability Information C SE0151800 Eff Date: 01/01/2026 Exp Date: 01/01/2027 Excess Liability Each Occ Limit: $2,000,000 Excess Liability Aggregate Limit: $2,000,000 SAGITTA 25.3(2016/03) 2 of 2 #S52502852/M52301659 Contract Form Entity Information Entity Name* Entity ID* New Entity? Please use the job JOHNSON MOVING AND STORAGE SUP-3579 aid linked here to add a ❑supplier in Workday. Contract Name* Contract ID Parent Contract ID LONG TERM DOCUMENT STORAGE 1 0345 Requires Board Approval Contract Status Contract Lead* YES CTB REVIEW MBARANOVIC Department Project# Contract Lead Email mbaranovic@weId.gov Contract Description* THIS RENEWAL IS FOR LONBG TERM DOCUMENT STORAGE. Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date RENEWAL BUILDINGS AND Date* 02/07/2026 GROUNDS 02/1 1 /2026 Amount* $87,300.00 Department Email Will a work session with BOCC be required?* CM- NO Renewable* BuildingGrounds@weld.go YES Does Contract require Purchasing Dept. to be included?* Automatic Renewal Department Head Email YES Grant CM-BuildingGrounds- DeptHead@weld.gov Bid/RFP#* IGA B2500011 County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 12/01 /2026 01 /29/2027 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date TOBY TAYLOR 02/12/2026 Approval Process Department Head Finance Approver Legal Counsel PATRICK O'NEILL CHRIS D'OVIDIO BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 02/11 /2026 02/12/2026 02/12/2026 Final Approval BOCC Approved Doc ID# AG 021826 BOCC Signed Date Originator BOCC Agenda Date MBARANOVIC 02/18/2026 an fiat+ l 3( SERVICE AGREEMENT BETWEEN WELD COUNTY AND RAZR LOGISTICS THIS AGREEMENT is made and entered into this 3tday of I`4c vCi 1 , 2025,by and between the Board of Weld County Commissioners,on behalf of Facilities Department,hereinafter referred to as"County,"and RAZR Logistics,hereinafter referred to as"Contractor". WHEREAS,County requires an independent contractor to perform the services required by County and set forth in the attached Exhibits;and WHEREAS,Contractor is willing and has the specific ability to perform the required services at or below the cost set forth in the attached Exhibits;and WHEREAS,Contractor is authorized to do business in the State of Colorado and has the time,skill,expertise,and experience necessary to provide the equipment, materials and services as set forth below. NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,the parties hereto agree as follows: 1. Introduction.The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits,each of which forms an integral part of this Agreement and are incorporated herein.The parties each acknowledge and agree that this Agreement,including the attached Exhibits,define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements(the"Work").If a conflict occurs between this Agreement and any Exhibit or other attached document,the terms of this Agreement shall control,and the remaining order of precedence shall be based upon order of attachment. Exhibit A consists of County's Request for Bid(RFB)as set forth in Bid Package No. B2500011. Exhibit B consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to procure the materials,equipment and/or products necessary for the Work and agrees to diligently provide all services,labor, personnel,and materials necessary to perform and complete the Work described in the attached Exhibits.Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term.The term of this Agreement begins upon the date of the mutual execution of this Agreement and ends one year later.Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from 1 Con t C - c c:OnVoe(B (25 4)3+- G�astn Z 3 3/3 'pc�,v5/3/259 f3e10027 entering into Agreements which bind County for periods longer than one year.This Agreement may be extended upon mutual written agreement of the Parties. 4. Termination;Breach;Cure.County may terminate this Agreement for its own convenience upon thirty(30)days written notice to Contractor.Due to the time needed for County to procure replacement services,Contractor may terminate this Agreement for its own convenience upon ninety(90)days written notice to County. Either Party may immediately terminate this Agreement upon material breach of the other party,however the breaching party shall have fifteen(15)days after receiving such notice to cure such breach.Upon termination,County shall take possession of all materials,equipment,tools and facilities owned by County which Contractor is using,by whatever method it deems expedient;and Contractor shall deliver to County all completed or partially completed Work under this Agreement,together with all other items,materials and documents which have been paid for by County, and these items,materials and documents shall be the property of County. Upon termination of this Agreement by County,Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto,except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment.Any amendments or modifications to this agreement shall be in writing signed by both parties.No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation. Upon Contractor's successful completion of the Work,and County's acceptance of the same,County agrees to pay Contractor an amount not to exceed$87,300 as set forth in the Exhibits.No payment in excess of that set forth in the Exhibits will be made by County unless a Change Order authorizing such additional payment has been specifically approved by Weld County.If,at any time during the term or after termination or expiration of this Agreement,County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement,then upon written notice of such determination and request for reimbursement from County,Contractor shall forthwith retum such payment(s)to County. Upon termination or expiration of this Agreement,unexpended funds advanced by County,if any,shall forthwith be returned to County.County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement.Unless expressly enumerated in the attached Exhibits,Contractor shall not be entitled to be paid for any other expenses(e.g.mileage).Notwithstanding anything to the contrary contained in this Agreement,County shall have no obligations under this Agreement after,nor shall any payments be made to Contractor in respect of any period after December 31 of any year,without an appropriation therefore by County in 2 accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25,Title 30 of the Colorado Revised Statutes,the Local Government Budget Law(C.R.S.29-1-101 et.seq.)and the TABOR Amendment (Colorado Constitution,Article X,Sec.20). 7. Independent Contractor.Contractor agrees that it is an independent contractor and that Contractor's officers,agents or employees will not become employees or agents of County,nor entitled to any employee benefits(including unemployment insurance or workers'compensation benefits)from County as a result of the execution of this Agreement.Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Any provisions in this Contract that may appear to give the County the right to direct Contractor as to details of doing work or to exercise a measure of control over the work mean that Contractor shall follow the direction of the County as to end results of the work only. The Contractor is obligated to pay all federal and state income tax on any moneys earned or paid pursuant to this contract. 8. Subcontractors.Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent,which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection,in its reasonable discretion,shall be assigned to the Work. Contractor shall require each subcontractor,as approved by County and to the extent of the Work to be performed by the subcontractor,to be bound to Contractor by the terms of this Agreement,and to assume toward Contractor all the obligations and responsibilities which Contractor,by this Agreement,assumes toward County. County shall have the right(but not the obligation)to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents,employees,and subcontractors. 9. Warranty.Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement.Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards,and that all services will conform to applicable specifications. 10.Acceptance of Services Not a Waiver. Upon completion of the Work,Contractor shall submit to County originals of all test results,reports,etc.,generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project.In no event shall any action 3 by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default.No assent expressed or implied,to any breach of any one or more covenants,provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of,or payment for,the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 11.Insurance.Contractor must secure,before the commencement of the Work,the following insurance covering all operations,goods,and services provided pursuant to this Agreement,and shall keep the required insurance coverage in force at all times during the term of the Agreement,or any extension thereof,and during any warranty period.For all coverages,Contractor's insurer shall waive subrogation rights against County.Contractor shall provide coverage with limits of liability no less than those stated below. An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a"following form"basis. Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to do business in the state of Colorado and with an"A.M.Best"rating of not less than A-VII. The County in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. Required Types of Insurance. Workers'Compensation and Employer's Liability Insurance as required by state statute,covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers'Compensation Act,AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A(Workers'Compensation) Statutory Coverage B(Employers Liability) $ 100,000 $ 100,000 $ 500,000 Commercial General Liability Insurance including public liability and property damage,covering all operations required by the Work.The policy shall be endorsed to include the following additional insured language: "County,its elected officials, trustees,employees,agents,and volunteers shall be named as additional insureds 4 with respect to liability arising out of the activities performed by,or on behalf of the Contractor." Such policy shall include Minimum Limits as follows: Each Occurrence $ 1,000,000 General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Personal/Advertising Injury $ 1,000,000 Automobile Liability Insurance for Bodily Injury and Property Damage for any owned,hired,and non-owned vehicles operating both on County property and elsewhere in the performance of this Contract. Contractor's Automobile Insurance Policy shall include Minimum Limits as follows: Bodily Injury/Property Damage(Each Accident) $ 1,000,000 12.Proof of Insurance.All insurers must be licensed or approved to do business within the State of Colorado,and unless otherwise specified,all policies must be written on a per occurrence basis. The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages,before commencing work or entering the County premises. The Contractor shall furnish the County with certificates of insurance(ACCORD)form or equivalent approved by the County as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Contractor shall name the County,its elected officials,trustees,employees,agents, and volunteers as"Additional Insureds"for work that is being performed by the Contractor. On insurance policies where the County is named as an additional insured,the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract. Upon request by the County,Contractor must provide a certified copy of the actual insurance policy and/or required endorsements,for examination,effecting coverage(s)required by the Contract. Such documents are deemed confidential and deemed not public records for purposes of the Colorado Open Records Act. All certificates and endorsements are to be received and approved by the County before work commences. Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration 5 of the project,and for a longer period of time if required by other provisions in this Agreement. Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract. All certificates and any required endorsement(s)shall be sent directly to the County Department Representative's Name and Address. The project/contract number and project description shall be noted on the certificate of insurance. The County reserves the right to require complete,certified copies of all insurance policies for examination required by this Agreement at any time. Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney's Office,whose decision shall be final. Such action will not require a formal contract amendment but may be made by administrative action. 13.Additional Insurance Related Requirements: The County requires that all policies of insurance be written on a primary basis,non-contributory with any other insurance coverages and/or self-insurance carried by the County. The Contractor shall advise the County in the event any general aggregate or other aggregate limits are reduced below the required per occurrence limit. At their own expense,the Contractor will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the County with a new certificate of insurance showing such coverage is in force. Commercial General Liability Completed Operations coverage must be kept in effect for up to three(3)years after completion of the project. Contractors Professional Liability(Errors and Omissions)policy must be kept in effect for up to three(3)years after completion of the project. Certificates of insurance shall state that on the policies that the County is required to be named as an Additional Insured,the insurance carrier shall provide a minimum of 30 days advance written notice to the County for cancellation,non-renewal, suspension,voided,or material changes to policies required under this Agreement, except when cancellation is for non-payment of premium,then ten(10)days prior notice may be given. On all other policies,it is the Contractor's responsibility to give the County 30 days' notice if policies are reduced in coverage or limits,cancelled or non-renewed. However,in those situations where the insurance carrier refuses to provide notice to County,the Contractor shall notify County of any cancellation,or reduction in coverage or limits of any insurance within seven(7)days or receipt of insurer's notification to that effect. 6 The Contractor agrees that the insurance requirements specified in this Agreement do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of this Agreement. Failure of the Contractor to fully comply with these requirements during the term of this Agreement may be considered a material breach of contract and may be cause for immediate termination of the Agreement at the option of the County. The County reserves the right to negotiate additional specific insurance requirements at the time of the contract award. 14.Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above-described insurance prior to their commencement of the Work,or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. 15.No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements,and these requirements do not decrease or limit the liability of Contractor.The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor,its agents, representatives,employees,or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent,maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts,duration,or types. The Contractor shall maintain,at its own expense,any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. 16.Mutual Cooperation. The County and Contractor shall cooperate with each other in the collection of any insurance proceeds which may be payable in the event of any loss,including the execution and delivery of any proof of loss or other actions required to effect recovery. 17.Indemnity.The Contractor shall defend,indemnify,hold harmless and,not excluding the County's right to participate,defend the County,its officers,officials, agents,and employees,from and against all liabilities,claims,actions,damages, losses,and expenses including without limitation reasonable attorneys'fees and costs(hereinafter referred to collectively as"claims")for bodily injury or personal injury including death,or loss or damage to tangible or intangible property caused,or alleged to be caused,in whole or in part,by the negligent or willful acts or omissions of Contractor or any of its owners,officers,directors,agents,employees or subcontractors. This indemnity includes any claim or amount arising out of or recovered under the Workers'Compensation law or arising out of the failure of such contractor to conform to any federal,state,or local law,statute,ordinance,rule, 7 regulation,or court decree. It is the specific intention of the parties that County shall, in all instances,except for claims arising solely from the negligent or willful acts or omissions of the County,be indemnified by Contractor from and against any and all claims. It is agreed that Contractor will be responsible for primary loss investigation, defense,and judgment costs where this indemnification is applicable. In consideration for the award of this contract,the Contractor agrees to waive all rights of subrogation against the County,its officers,officials,agents,and employees for losses arising from the work performed by the Contractor for the County. 18.Non-Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder,without the prior written approval of County.Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall,at the option of County,automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 19.Examination of Records.To the extent required by law,the Contractor agrees that a duly authorized representative of County,including the County Auditor,shall have access to and the right to examine and audit any books,documents,papers, and records of Contractor,involving all matters and/or transactions related to this Agreement.Contractor agrees to maintain these documents for three years from the date of the last payment received. 20.Interruptions.Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God,fires,strikes,war,flood,earthquakes,or Governmental actions. 21.Notices.All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: a) personal service by a reputable courier service requiring signature for receipt;or b) five(5)days following delivery to the United States Postal Service,postage prepaid addressed to a party at the address set forth in this contract;or c) electronic transmission via email at the address set forth below,where a receipt or acknowledgment is required and received by the sending party;or Either party may change its notice address(es)by written notice to the other.Notice may be sent to: 8 TO CONTRACTOR: Name: Greg Woods RAZR Logistics Position: Relocation Sale Executive Address: 7009 S Jordan Rd.Centennial,CO 80112 E-mail: gwoods@johnson-united.com Phone: 970-998-9126 TO COUNTY: Name: Patrick Oneill Position: Facilities Director Address: 1105 H Street Greeley,CO E-mail: poneill@weld.gov Phone: 970-400-2023 22.Compliance with Law.Contractor shall strictly comply with all applicable federal and State laws,rules and regulations in effect or hereafter established,including without limitation,laws applicable to discrimination and unfair employment practices. 23.Non-Exclusive Agreement. This Agreement is nonexclusive,and County may engage or use other Contractors or persons to perform services of the same or similar nature. 24.Entire Agreement/Modifications.This Agreement including the Exhibits attached hereto and incorporated herein,contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations,representations,and understandings or agreements with respect to the subject matter contained in this Agreement.This Agreement may be changed or supplemented only by a written instrument signed by both parties. 25.Fund Availability.Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted, and otherwise made available.Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 26.Employee Financial Interest/Conflict of Interest—C.R.S.§§24-18-201 et seq. and§24-50-507. The signatories to this Agreement state that to their knowledge,no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 27.Survival of Termination.The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement 9 (including,without limitation,the warranties,indemnification obligations, confidentiality and record keeping requirements)shall survive any such expiration or termination. 28.Severability.If any term or condition of this Agreement shall be held to be invalid, illegal,or unenforceable by a court of competent jurisdiction,this Agreement shall be construed and enforced without such provision,to the extent that this Agreement is then capable of execution within the original intent of the parties. 29.Non-Waiver.No term or condition of this Agreement shall be construed or interpreted as a waiver,express or implied,of the monetary limitations or any of the other immunities,rights,benefits,protections,or other provisions,of the Colorado Governmental Immunity Act§§24-10-101 et seq.,as applicable now or hereafter amended. 30.No Third-Party Beneficiary.It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement,and all rights of action relating to such enforcement,shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 31.Board of County Commissioners of Weld County Approval.This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County,Colorado,or its designee. 32.Choice of Law/Jurisdiction.Colorado law,and rules and regulations established pursuant thereto,shall be applied in the interpretation,execution,and enforcement of this Agreement.Any provision included or incorporated herein by reference which conflicts with said laws,rules and/or regulations shall be null and void.In the event of a legal dispute between the parties,Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 33.No Employment of Unauthorized Aliens-Contractor certifies,warrants,and agrees that it does not knowingly employ or contract with an unauthorized alien who will perform work under this Agreement(see 8 U.S.C.A.§1324a and(h)(3))nor enter into a contract with a subcontractor that employs or contracts with an unauthorized alien to perform work under this Agreement. Upon request,contractor shall deliver to the County a written notarized affirmation that it has examined the legal work status of an employee and shall comply with all other requirements of federal or state law. Contractor agrees to comply with any reasonable request from the Colorado Department of Labor and Employment in the course of any investigation. 10 If Contractor fails to comply with any requirement of this provision,County may terminate this Agreement for breach,and if so terminated,Contractor shall be liable for actual and consequential damages. 34.Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement,the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 35.Binding Arbitration Prohibited.Weld County does not agree to binding arbitration by any extra-judicial body or person.Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contractor acknowledge that each has read this Agreement,understands it and agrees to be bound by its terms.Both parties further agree that this Agreement,with the attached Exhibits,is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements,oral or written,and any other communications between the parties relating to the subject matter of this Agreement. CONTRACTOR: By: Name: Date of Signature:02/24/2025 Title: WELD COUNTY: ATTEST: W :eA BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY,COLORADO Weld ounty C erk to the Board BY: Ifni Lit.1 1.1'ihIAPI Deputy Clerk to the Board / ��` P ry L Buck,Chair MAR 0 3 2025 1 1861 ( /� `tom...... N cc/ 14 N - ___ 11 zoz5-o3LI3 Weld County Finance Department Purchasing Division 911 1301 North 17th Avenue IJJ_ J In Greeley, Colorado 80631 GOUNTY General Services - Invitation for Bid (IFB) Cover Sheet Bid Number: B2500011 Title: Long Term Document Storage Advertisement Date: January 13, 2025 Pre- Bid Meeting: January 21, 2025, at 1 :00 PM Pre- Bid Location: 10611 CO 257 Spur Questions Due: January 23, 2025, by 5:00PM Questions Posted: January 24, 2025, by 5:00 PM Questions email: bids(a�weld.gov Bid Due Date: January 29, 2025, by 10:00 am, Purchasing's Clock Bid Delivery: Preferred email to bids(c�weld.gov or option to hand delivery to 1301 North 17th Avenue, Greeley, CO 80631 For additional information: bidsweld.gov Documents Included in this Bid Package IFB Schedules IFB Attachments Schedule A: Bid Instructions Schedule B: Scope of Work Schedule C: Project Schedule Schedule D: Bid Form Schedule E: Insurance Schedule F: Weld County Contract Form Revision 12-2024 Table of Contents General Services - Invitation for Bid (IFB) Cover Sheet 1 Documents Included in this Bid Package 1 IFB Schedules 1 IFB Attachments 1 Table of Contents 2 Schedule A- Bid Instructions 3 Purpose/Background 3 Bid Advertisement 3 Bid Submission 3 Introductory Information 3 Cooperative Purchasing 4 Schedule B - Scope of Work 6 Project Overview 6 Method of Procurement 6 Pricing Method 6 Specific Requirements and Responsibilities 6 Schedule C - Procurement Schedule 8 Schedule D - Bid Response Form 9 Bid Submittal Instructions 9 Fees 9 Attestation 9 Schedule E — Insurance 11 Insurance 11 Insurance Mailing Information 13 Schedule F - Weld County Contract 14 Contractual Obligations 14 Weld County Standard Contract 14 Solicitation #B2500011 Page 2 Schedule A - Bid Instructions Purpose/Background The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing Office (collectively referred to herein as, "Weld County"), wishes to purchase the following: Long Term Document Storage A Mandatory pre-bid conference will be held on January 21, 2025, at 1:00PM at the Missile Site Park located at 10611 CO 257 Spur, Greeley, CO 80634. Bidders must participate and record their presence at the pre-bid conference to be eligible to submit bids. Bids will be received until: January 29, 2025, at 10:00 am (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on January 29, 2025 at 10:30 am To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631. Microsoft Teams By Phone Join the meeting now +1 720-439-5261„1 072 1 5 04 6# United Meeting ID: 267 712 092 869 States, Denver Passcode: vy3GM66M Phone conference Ir 107 215 046# Bid Advertisement You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet Direct is an on-line notification system which is being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Submission 1. PREFERRED: email bids to bids(a_weld.gov If your bid exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. If vendor does not desire email submission, sealed bids will be received at the Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue, Greeley, CO 80631 by the bid due date and time. 2. PDF format is required. Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when your bid has been received. Please call Purchasing at 970-400-4222 or 4223 with any questions. Introductory Information 1. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Division. Each bid must give the full business address of bidder and be signed by authorized person. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized Solicitation #B2500011 Page 3 representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Procurement Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. 2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Procurement Manager for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Procurement Manager; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. 3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer of Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. 4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Invitation for Bid contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. Cooperative Purchasing Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a Solicitation #B2500011 Page 4 negative impact on Weld County in the current term or in any future terms Solicitation#B2500011 Page 5 Schedule B - Scope of Work Project Overview Weld County is seeking bids for a turn-key lump sum project for a vendor to provide long term document storage, delivery, and pickup of documents. These documents are currently stored at the missile site park complex in Greeley. Documents will need to be picked up by contractor and relocated to the long-term facility. Documents will be stored at the long-term storage facility until such time as they are needed by the County. Method of Procurement Invitation for Bid (IFB): is a procurement method often referred to as a sealed bid solicitation. When issued, the bid package is considered complete for bidding purposes. Responsiveness to the solicitation's terms and conditions are required. Incomplete or non-responsive bids will be eliminated from consideration. Low price is the key consideration by Weld County in awarding an IFB contract. Pricing Method Lump Sum Price: The lump sum price is the simplest and easiest price. Based on specifications, the contractor estimates their cost to provide the work, adds a profit margin, then proposes the sum as a price of the project. Lump Sum requires the proposals to include a fixed, not-to-exceed lump sum, which shall include all costs that may be paid to the contractor. The solicitation may include an itemized list of costs, in which case the proposals shall include itemized costs. Specific Requirements and Responsibilities 1. Stored documents will consist of banker's boxes and historical books and ledgers that are of varying size. 2. Documents must be stored in a dry, climate controlled secure location. 3. The storage location shall be within 60 miles of Greeley and shall be made available for inspection by the County during normal business hours to review documents. 4. Storage location will need to be inspected by storage personnel daily (Monday through Friday) to check security of documents and to verify that no damage is being caused to the documents by water or pests or other acts of nature, and the documents are secure. 5. All documents will need to be picked up from the current storage site over a one-to-two- week period. This will happen sometime in February or March. We will employee a cleaning contractor to clean all the documents and it will be up to the selected storage facility to remove the documents and move them to the new storage facility as they are cleaned. We anticipate this will be one or two truckloads daily depending on how fast they can be cleaned. 6. At times, the County may want to retrieve some documents for various reasons. The storage facility will be responsible for finding the requested documents and delivering them to Weld County offices within 48 hours of the request. Weld county personnel will at times come to the storage facility to review documents as needed. The storage facility will provide a space in the building to use for the review. 7. Storage pricing will be by the cubic foot. Provide a price per cubic foot of storage in the schedule below. Also provide pricing for delivery and pickup fees. It is anticipated that there are approximately 2,000 banker's boxes and 3,000 to 4,000 ledger books. Total cost will be Solicitation #B2500011 Page 6 based on what is actually moved to the storage site These quantities are approximate and only included for general reference 8 This agreement will be for a one-year period At the option of the County,the Agreement may be extended for up to two(3)additional one-year periods Increases in the cost are permitted at each renewal term The base price may increase from one year to the next by no more than the Projected Increase of the Denver-Aurora-Lakewood Consumer Price Index,All Items,All Urban Consumers or its successor index located at https//www colorado gov/pacific/dola/inflation-denver-aurora-lakewood-consumer-price- index Solicitation#B2500011 Page 7 Schedule C - Procurement Schedule Below is the anticipated schedule for procurement of this solicitation: Advertisement Date January 13, 2025 Pre-Proposal Meeting (Mandatory) January 21, 2025, at 1:00 PM 10611 CO 257 Spur Technical Questions Due January 23, 2025, by 5:00 PM Technical Questions email bids@weld.gov Questions Answered via Addendum January 24, 2025 Proposals Are Due January 29, 2025, by 10:00 am Purchasing's Clock Solicitation Notice of Award (Anticipated) February 19, 2025 Contract Execution (Anticipated) February 26, 2025 Completion Two weeks after contract execution Solicitation #B2500011 Page 8 Schedule D - Bid Response Form Bid Submittal Instructions The following items must be completed and submitted with your bid on or before the bid opening deadline of 10:00 am, on January 29, 2025: 1) Schedule D — Bid Response Form 2) Any potential or future Addenda must be completed/acknowledged. 3) All other items as requested in the Bid Specifications and/or Scope of Work. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete, non-responsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. Fees Provide fees for this project below: Item Price Monthly document storage per cubic foot $ Pickup documents from current location per load. $ Document delivery and pickup per trip to main office $ Other (Describe) $ Other (Describe) $ Attestation The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all the conditions, specifications and special provisions set forth in the Invitation for Bid for Request No. #B2500011. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below-named bidder for the amount shown on the accompanying bid sheets. 4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award and prior to contracting. 5. Acknowledgement of Schedule E — Insurance 6. Acknowledgment of Schedule F — Weld County Contract 7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms and conditions of the solicitation as established by Weld County. 8. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. Item Entry Solicitation #B2500011 Page 9 Company Name Address Phone Email FEIN/Federal Tax ID# CONTRACTOR By Date of Signature Name Title Solicitation#B2500011 Page 10 Schedule E — Insurance Insurance Required Types of Insurance. Workers' Compensation and Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Minimum Limits: Coverage A (Workers' Compensation) Statutory Coverage B (Employers Liability) $ 100,000 $ 100,000 $ 500,000 Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. The policy shall be endorsed to include the following additional insured language: "County, its elected officials, trustees, employees, agents, and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by, or on behalf of the Contractor." Such policy shall include Minimum Limits as follows: Each Occurrence $ 1,000,000 General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Personal/Advertising Injury $ 1,000,000 Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles operating both on County property and elsewhere in the performance of this Contract. Contractor's Automobile Insurance Policy shall include Minimum Limits as follows: Bodily Injury/Property Damage (Each Accident) $ 1,000,000 12. Proof of Insurance. All insurers must be licensed or approved to do business within the State of Colorado, and unless otherwise specified, all policies must be written on a per occurrence basis. The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages, before commencing work or entering the County premises. The Contractor shall furnish the County with certificates of insurance (ACCORD) form or equivalent approved by the County as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Contractor shall name the County, its elected officials, trustees, employees, Solicitation #B2500011 Page 11 agents,and volunteers as"Additional Insureds"for work that is being performed by the Contractor On insurance policies where the County is named as an additional insured,the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract Upon request by the County,Contractor must provide a certified copy of the actual insurance policy and/or required endorsements,for examination,effecting coverage(s)required by the Contract Such documents are deemed confidential and deemed not public records for purposes of the Colorado Open Records Act All certificates and endorsements are to be received and approved by the County before work commences Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project,and for a longer period of time if required by other provisions in this Agreement Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract All certificates and any required endorsement(s)shall be sent directly to the County Department Representative's Name and Address The project/contract number and project description shall be noted on the certificate of insurance The County reserves the right to require complete,certified copies of all insurance policies for examination required by this Agreement at any time Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney's Office,whose decision shall be final Such action will not require a formal contract amendment but may be made by administrative action 13 Additional Insurance Related Requirements The County requires that all policies of insurance be written on a primary basis,non-contributory with any other insurance coverages and/or self-insurance carried by the County The Contractor shall advise the County in the event any general aggregate or other aggregate limits are reduced below the required per occurrence limit At their own expense,the Contractor will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the County with a new certificate of insurance showing such coverage is in force Commercial General Liability Completed Operations coverage must be kept in effect for up to three(3)years after,completion of the project Contractors Professional Liability(Errors and Omissions)policy must be kept in effect for up to three(3)years after completion of the project Certificates of Insurance shall state that on the policies that the County is required to be named as an Additional Insured,the insurance carrier shall provide a minimum of 30 days advance written notice to the County for cancellation,non-renewal,suspension,voided,or material changes to policies required under this Agreement,except when cancellation is for non- payment of premium,then ten(10)days prior notice may be given On all other policies,it is the Contractor's responsibility to give the County 30 days'notice if policies are reduced in coverage or limits,cancelled or non-renewed However,in those situations where the insurance carrier refuses to provide notice to County,the Contractor shall Solicitation#B2500011 Page 12 notify County of any cancellation, or reduction in coverage or limits of any insurance within seven (7) days or receipt of insurer's notification to that effect. The Contractor agrees that the insurance requirements specified in this Agreement do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of this Agreement. Failure of the Contractor to fully comply with these requirements during the term of this Agreement may be considered a material breach of contract and may be cause for immediate termination of the Agreement at the option of the County. The County reserves the right to negotiate additional specific insurance requirements at the time of the contract award. 14. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above-described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. 15. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Insurance Mailing Information Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic correspondence or mail using the information below: Email: Project Manager: Jeremy Duran Email: Jduran@weld.gov Telephone: 970-400-2045 Mail: Weld County Facilities ATTN: Patrick O'Neill PO Box 758 Greeley, CO 80632 Solicitation #B2500011 Page 13 Schedule F - Weld County Contract Contractual Obligations 1. The successful Contractor will be required to sign a contract substantially similar to the Weld County Standard Contract shown in Schedule F of this document. The County reserves the right to add or delete provisions to the form prior to Agreement execution. 2. Issuance of this solicitation does not commit the County to award any agreement or to procure. 3. If a formal contract is required, the Contractor agrees and understands that a Notice of Award does not constitute a contract or create a property interest of any nature until a contract is signed by the Awardee and the Board of County Commissioners and/or their authorized designee. 4. Contractor is responsible for reviewing the Weld County Standard Contract and understanding the terms and conditions contained therein, including, but not limited to, insurance requirements, indemnification, illegal aliens, equal opportunity, non- appropriation, and termination. 5. Contractor's Response to this solicitation is a willingness to enter into the Weld County Standard Contract or Contractor shall identify and include any proposed revisions they have for the Weld County Standard Contract. Any proposed revisions made by the Contractor after the County Notice of Intent to Award the Solicitation may be grounds for rescinding said Notice. The identification of willingness to enter into the standard Agreement is for general purposes at this time, but is part of the evaluation process and must be included. There may be negotiations on a project-by-project basis that provide further clarification. Weld County Standard Contract Below is a sample of a standard Weld County Contract for General Services: SERVICE AGREEMENT BETWEEN WELD COUNTY AND [CONTRACTOR] THIS AGREEMENT is made and entered into this day of , 202_, by and between the Board of Weld County Commissioners, on behalf of [DEPARTMENT], hereinafter referred to as "County," and [CONTRACTOR], hereinafter referred to as "Contractor". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing and has the specific ability to perform the required services at or below the cost set forth in the attached Exhibits; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below. Solicitation #B2500011 Page 14 NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall be based upon order of attachment. Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No. B Exhibit B consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Work and agrees to diligently provide all services, labor, personnel, and materials necessary to perform and complete the Work described in the attached Exhibits. Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement and ends one year later. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended upon mutual written agreement of the Parties. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Due to the time needed for County to procure replacement services, Contractor may terminate this Agreement for its own convenience upon ninety (90) days written notice to County. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and Contractor shall deliver to County all completed or partially completed Work under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation. Upon Contractor's successful completion of the Work, and County's acceptance of the same, County agrees to pay Contractor an amount not to exceed $ as set forth in the Exhibits. No payment in excess of that set forth in the Exhibits will Solicitation #B2500011 Page 15 be made by County unless a Change Order authorizing such additional payment has been specifically approved by Weld County If,at any time during the term or after termination or expiration of this Agreement,County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement,then upon written notice of such determination and request for reimbursement from County,Contractor shall forthwith return such payment(s)to County Upon termination or expiration of this Agreement,unexpended funds advanced by County,if any,shall forthwith be returned to County County will not withhold any taxes from monies paid to the Contractor hereunder-and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement Unless expressly enumerated in the attached Exhibits,Contractor shall not be entitled to be paid for any other expenses(e g mileage) Notwithstanding anything to the contrary contained in this Agreement,County shall have no obligations under this Agreement after,nor shall any payments be made to Contractor in respect of any period after December 31 of any year,without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25,Title 30 of the Colorado Revised Statutes,the Local Government Budget Law(C R S 29-1-101 et seq)and the TABOR Amendment(Colorado Constitution,Article X,Sec 20) 7 Independent Contractor.Contractor agrees that ifis an independent contractor and that Contractor's officers,agents or employees will not become employees or agents of County, nor entitled to any employee benefits(including unemployment insurance or workers' compensation benefits)from County as a result of the execution of this Agreement Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement Any provisions in this Contract that may appear to give the County the right to direct Contractor as to details of doing work or to exercise a measure of control over the work mean that Contractor shall follow the direction of the County as to end results of the work only The Contractor is obligated to pay all federal and state income tax on any moneys earned or paid pursuant to this contract 8 Subcontractors.Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent,which may be withheld in County's sole discretion County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection,in its reasonable discretion,shall be assigned to the Work Contractor shall require each subcontractor,as approved by County and to the extent of the Work to be performed by the subcontractor,to be bound to Contractor by the terms of this Agreement,and to assume toward Contractor all the obligations and responsibilities which Contractor,by this Agreement, assumes toward County County shall have the right(but not the obligation)to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process The Contractor shall be responsible for the acts and omissions of its agents,employees,and subcontractors 9 Warranty.Contractor warrants that the Work performed under this Agreement will-be performed in a manner consistent with the standards governing such services and the provisions of this Agreement Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner,consistent with industry standards, and that all services will conform to applicable specifications - Solicitation#B2500011 Page 16 10.Acceptance of Services Not a Waiver. Upon completion of the Work,Contractor shall submit to County originals of all test results,reports,etc,generated during completion of this work Acceptance by County of reports and incidental material(s)furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor,and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default No assent expressed or implied,to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach Acceptance by the County of,or payment for,the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally 11 Insurance.Contractor must secure,before the commencement of the Work,the following insurance covering all operations,goods,and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement,or any extension thereof,and during any warranty period For all coverages, Contractor's insurer shall waive subrogation rights against County Contractor shall provide coverage with limits of liability no less than those stated below An excess liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a"following form"basis Acceptability of Insurers Insurance is to be placed with insurers duly licensed or authorized to do business in the state of Colorado and with an"A M Best"rating of not less than A-VI! The , County in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency Required Types of Insurance. Workers'Compensation and Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment The policy shall contain a waiver of subrogation against the County This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers'Compensation Act,AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form Minimum Limits , Coverage A(Workers'Compensation) Statutory Coverage B(Employers Liability) $ 100,000 $ 100,000 $ 500,000 Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work The policy shall be endorsed to include the following additional insured language "County,its elected officials,trustees,employees, agents,and volunteers shall be named as additional insureds with respect to liability arising out of the activities performed by,or on behalf of the Contractor" Such policy shall include Minimum Limits as follows Solicitation#B2500011 Page 17 Each Occurrence $ 1,000,000 General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Personal/Advertising Injury $ 1,000,000 Automobile Liability Insurance for Bodily Injury and Property Damage for any owned,hired, and non-owned vehicles operating both on County property and elsewhere in the performance of this Contract Contractor's Automobile Insurance Policy shall include Minimum Limits as follows Bodily Injury/Property Damage(Each Accident) $ 1,000,000 16 Proof of Insurance.All insurers must be licensed or approved to do business within the State of Colorado,and unless otherwise specified,all policies must be written on a per occurrence basis The Contractor shall provide the County with a Certificate of Insurance evidencing all required coverages,before commencing work or entering the County premises The Contractor shall furnish the County with certificates of insurance(ACCORD)form or equivalent approved by the County as required by this Contract The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf The Contractor shall name the County,its elected officials,trustees,employees, agents,and volunteers as"Additional Insureds"for work that is being performed by the Contractor On insurance policies where the County is named as an additional insured,the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract Upon request by the County,Contractor must provide a certified copy of the actual insurance policy and/or required endorsements,for examination,effecting coverage(s)required by the Contract Such documents are deemed confidential and deemed not public records for purposes of the Colorado Open Records Act All certificates and endorsements are to be received and approved by the County before work commences Each insurance policy required by this Agreement must be in effect at or prior to commencement of work under this Agreement and remain in effect for the duration of the project,and for a longer period of time if required by other provisions in this Agreement Failure to maintain the insurance policies as required by this Agreement or to provide evidence of renewal is a material breach of contract All certificates and any required endorsement(s)shall be sent directly to the County Department Representative's Name and Address The project/contract number and project description shall be noted on the certificate of insurance The County reserves the right to require complete,certified copies of all insurance policies for examination required by this Agreement at any time Any modification or variation from the insurance requirements in this Agreement shall be made by the County Attorney's Office,whose decision shall be final Such action will not require a formal contract amendment but may be made by administrative action Solicitation#B2500011 Page 18 17 Additional Insurance Related Requirements The County requires that all policies of insurance be written on a primary basis,non-contributory with any other insurance coverages and/or self-insurance carried by the County The Contractor shall advise the County in the event any general aggregate or other aggregate limits are reduced below the required per occurrence limit At their own expense,the Contractor will reinstate the aggregate limits to comply with the minimum requirements and shall furnish the County with a new certificate of insurance showing such coverage is in force Commercial General Liability Completed Operations coverage must be kept in effect for up to three(3)years after completion of the project Contractors Professional Liability(Errors and Omissions)policy must be kept in effect for up to three(3)years after completion of the project Certificates of insurance shall state that on the policies that the County is required to be named as an Additional Insured,the insurance carrier shall provide a minimum of 30 days advance written notice to the County for cancellation,non-renewal,suspension,voided,or material changes to policies required under this Agreement,except when cancellation is for non- payment of premium,then ten(10)days prior notice may be given On all other policies,it is the Contractor's responsibility to give the County 30 days'notice if policies are reduced in coverage or limits,cancelled or non-renewed However,in those situations where the insurance carrier refuses to provide notice to County,the Contractor shall notify County of any cancellation,or reduction in coverage or limits of any insurance within seven(7)days or receipt of insurer's notification to that effect The Contractor agrees that the insurance requirements specified in this Agreement do not reduce the liability Contractor has assumed in the indemnification/hold harmless section of this Agreement Failure of the Contractor to fully comply with these requirements during the term of this Agreement may be considered a material breach of contract and may be cause for immediate termination of the Agreement at the option of the County The County reserves the right to negotiate additional specific insurance requirements at the time of the contract award 18 Subcontractor Insurance Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above-described insurance prior to their commencement of the Work,or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County 19 No limitation of Liability The insurance coverages specified in this Agreement are the minimum requirements,and these requirements do not decrease or limit the liability of Contractor The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor,its agents,representatives,employees,or subcontractors The Contractor shall assess its own risks and if it deems appropriate and/or prudent,maintain higher limits and/or broader coverages The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts,duration,or types The Contractor shall maintain,at its own expense,any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement Solicitation#B2500011 Page 19 20 Mutual Cooperation The County and Contractor shall cooperate with each other in the collection of any insurance proceeds which may be payable in the event of any loss,including the execution and delivery of any proof of loss or other actions required to effect recovery 21 Indemnity.The Contractor shall defend,indemnify,hold harmless and,not excluding the County's right to participate,defend the County,its officers,officials,agents,and employees, from and against all liabilities,claims,actions,damages,losses,and expenses including without limitation reasonable attorneys'fees and costs(hereinafter referred to collectively as "claims")for bodily injury or personal injury including death,or loss or damage to tangible or intangible property caused,or alleged to be caused,in whole or in part,by the negligent or willful acts or omissions of Contractor or any of its owners,officers,directors,agents, employees or subcontractors This indemnity includes any claim or amount arising out of or recovered under the Workers'Compensation law or arising out of the failure of such contractor to conform to any federal,state,or local law,statute,ordinance,rule,regulation,or court decree It is the specific intention of the parties that County shall,in all instances,except for claims arising-solely from the negligent or willful acts or omissions of the County,be indemnified by Contractor from and against any and all claims It is agreed that Contractor will be responsible for primary loss investigation,defense,and judgment costs where this indemnification is applicable In consideration for the award of this contract,the Contractor agrees to waive all rights of subrogation against the County,its officers,officials,agents,and employees for losses arising from the work performed by the Contractor for the County 22 Non-Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder,without the prior written approval of County Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall,at the option of County,automatically terminate this Agreement and all rights of Contractor hereunder Such consent may be granted or denied at the sole and absolute discretion of County 23 Examination of Records.To the extent required by law,the Contractor agrees that a duly authorized representative of County,including the County Auditor,shall have access to and the right to examine and audit any books,documents,papers,and records of Contractor, involving all matters and/or transactions related to this Agreement Contractor agrees to maintain these documents for three years from the date of the last payment received 24 Interruptions.Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,where such failure is due to any cause beyond its reasonable control,including but not limited to Acts of God,fires,strikes,war,flood,earthquakes,or Governmental actions 25 Notices.All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances a) personal service by a reputable courier service requiring signature for receipt,or b) five(5)days following delivery to the United States Postal Service,postage prepaid addressed to a party at the address set forth in this contract,or c) electronic transmission via email at the address set forth below,where a receipt or acknowledgment is required and received by the sending party,or Either party may change its notice address(es)by written notice to the other Notice may be sent Solicitation#B2500011 Page 20 to: TO CONTRACTOR: Name: Position: Address: E-mail: Phone: TO COUNTY: Name: Position: Address: E-mail: Phone: 26. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 27. Non-Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 28. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 29. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 30. Employee Financial Interest/Conflict of Interest— C.R.S. §§24-18-201 et seq. and §24-50- 507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 31. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 32. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. Solicitation #B2500011 Page 21 33 Non-Waiver.No term or condition of this Agreement shall be construed or interpreted as a waiver,express or implied,of the monetary limitations or any of the other immunities,rights, benefits,protections,or other provisions,of the Colorado Governmental Immunity Act§§24- 10-101 et seq,as applicable now or hereafter amended 34 No Third-Party Beneficiary.It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement,and all rights of action relating to such enforcement,shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only 35 Board of County Commissioners of Weld County Approval.This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado,or its designee 36 Choice of Law/Jurisdiction.Colorado law,and rules and regulations established pursuant thereto,shall be applied in the interpretation,execution,and enforcement of this Agreement Any provision included or incorporated herein by reference which conflicts with said laws,rules and/or regulations shall be null and void In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute 33 No Employment of Unauthorized Aliens-Contractor certifies,warrants,and agrees that it does not knowingly employ or contract with an unauthorized alien who will perform work under, this Agreement(see 8 U S C A§1324a and(h)(3))nor enter into a contract with a subcontractor that employs or contracts with an unauthorized alien to perform work under this Agreement Upon request,contractor shall deliver to the County a written notarized affirmation that it has examined the legal work status of an employee and shall comply with all other requirements of federal or state law Contractor agrees to comply with any reasonable request from the Colorado Department of Labor and Employment in the course of any investigation If Contractor fails to comply with any requirement of this provision,County may terminate this Agreement for breach,and if so terminated,Contractor shall be liable for actual and consequential damages 34.Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement,the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf 35 Binding Arbitration Prohibited Weld County does not agree to binding arbitration by any extra judicial body or person Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms Both parties further agree that this Agreement,with the attached Exhibits,is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements,oral or written,and any other communications between the parties relating to the subject matter of this Agreement Solicitation#B2500011 Page 22 CONTRArTnR• By: Name: Date of Signature: 02/24/2025 Title: WELD COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, COLORADO Weld County Clerk to the Board BY: Deputy Clerk to the Board Insert Name, Chair Solicitation #B2500011 Page 23 Exhibit B RFP FOR LONG TERM DOCUMENT STORAGE —► 2025 IT vj njr=4 Fk_. ?air k) RFP RESPONSE ; couNTY BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, LONG TERM DOCUMENT STORAGE. "s,.101-...1 . - ', ',', [1,A ill 11 4 , .. ,.. . ..f,/, (ril( #//' . ,, .-+ . - : 4 n._ ,,..pi,....., .,..._ _ ,.. . 24„-..„. :. _-1 : ., . ,. , ,,.., / , i . .i..„=- .....,— . ...4 ___ . ; jik: - : ;:, ., .. 0 — ,,....-,_ .„._ .i • ., _ t warehousing / Written Proposal Greg Woods Bid Number January 2025 Gwoods@Johnson-united.com B2500011 »» I RFP For Long Term Document Storage CONTENTS. 01 ORGANIZATION PROFILE 02 EXECUTIVE SUMMARY 03 WAREHOUSE DETAILS 05 BUSINESS MODEL FOUNDATIONS 06 PROJECT TEAM 07 AWARDS & RECOGNITION, END STATEMENT 09 SCHEDULE D: BID RESPONSE STATEMENT 1 1 ADDENDUM #1, COI warehousing RAZR Logistics,L.L.C.dba Warehousing IT(855)577-7542 www.warehousingit.corn Wage Page RFP For Long Term Document Storage ORGANIZATION PROFILE. Name of Company Tr. •5 TIa J RAZR Logistics, LLC d/b/a �� Warehousing IT \k® s® ® ® ry e® . �� Address � t • ®��j�® -�.`�� .,. 7009 South Jordan Rd M' l .9- ��' Centennial, CO 80112 9 , \elG C• a se diao �g•9 Contact Information C0)®.c ©®�.� ®�`ercg®k ae . (855)577-7542 ' ��a�Ccs' ..•,�y. (303)698-2154 (Fax)_ ,� , infowarehousinqit.com (: .. . Woke RAZR's logistics services include project management and administration, transportation and logistics, storage, warehousing, inventory, consolidation, and distribution, inside delivery and installation (FF&E), office decommissioning and reconfiguration, and emergency supply chain management. In addition to inventory management and storage, our WarehousinglT division offers no long-term contracts, multiple locations, and low minimums. As a one-stop-shop for all your storage and transportation needs, WIT has a Global Footprint of service providers around the world with over 2000 locations to assist with overflow storage solutions, inventory management and local or interstate transportation. WarehousinglT's mission is to provide efficient storage and inventory solutions to a wide variety of industries from retail to automotive, we have innovative solutions that will make your life easier. No matter where you are, our Extensiv WMS system allows you full virtual access to your inventory 24/7 and can be customized to meet your warehousing needs. I hereby waive my right to a sealed bid. No matter how complex your commercial warehouse and storage solution needs may be, WarehousinglT has got you covered. lioiiSiiig Wage RFP For Long Term Document Storage EXECUTIVE SUMMARY. WarehousinglT (WIT) is excited to submit our solutions to the Board of County Commissioners of Weld County, Colorado ("Weld County"). As a vetted OMA Partner, we understand that you will need an experienced, creative, and committed team of experts that will serve as a business partner in managing and assisting in the process of planning, moving, and storing your documents. • g • _ " ' d n II • Our integrated warehousing model makes us uniquely qualified for your project. Through our approach, we: Consistently provide rapid service to meet Weld County's timeframe requirements; from labor, transportation, real-time product visibility, to inspection and reporting, Warehousing IT is committed to providing first-class service in a timely fashion. Provide a single dedicated point of contact available for shipping and receiving coordination of Weld County Inventory, as well as rapid response to Weld County requests. Offer our Extensiv WMS technology solution that provides 24/7 web-based visibility to your inventory, photographic documentation capability, inventory list flexibility, rapid outbound shipment preparation and dispatch, and fully customizable inventory reporting. This system allows for just in time warehousing decisions that are critical when you need to adapt quickly to inventory needs. warehousing RAZR Logistics, L.L.C.dba Warehousing IT(855)577-7542 www warenou inarr con, 3 I RFP For Long Term Document Storage WAREHOUSE DETAILS WAREHOUSE LOCATION: FORT COLLINS, CO • Address: 4015 John Deere Dr, Fort Collins, CO 80524 • Total Sq Ft: 25,000 • Currently 60% SqFt Racked, 40°/0 SqFt Bulk • Weld County inventory will be secured in a dedicated space within the warehouse. • Facility Security: o Video Surveillance cameras o Card key access to the facility on all doors. • Clear Height: 33 ft • 5 Dock Doors • Extensiv WMS System ' FORT COLLINS, CO: PHOTOS f X Nat P 4 •1 15�UnrRC • /. ` � r�AZh Logistics, L.L.C.dba Warehousing IT(855)577-7542 www.warehousingit.corn warehousing 4 I P a g e RFP For Long Term Document Storage CAPABILITIES . 01 02 03 PROJECT MANAGEMENT WAREHOUSING TRANSPORTATION • Experienced specialist • Inventory tracking and reporting • Local and long haul • Short-term and project storage • Single point of contact • Crossdocking • Full truckload (TL) • Storage and distribution; pallet • Solution planning pick, case pick, pick and pack • Less than truck load (LTL) • E-Commerce order fulfillment • Scheduling • Merge-in-transit and • Flatbed deconsolidation • Problem resolution • Bar code printing and labeling • White glove: pad wrap, • Assembly and sub-assembly liftgate, debris removal • Reporting • Full logistics and project management solutions • Air, rail, ocean (FCL or LCL) 04 WAREHOUSE MANAGEMENT SYSTEM TECHNOLOGY Our Extensiv WMS System provides a customer portal for you to view your inventory in real-time and run fully customizable reports. Receiving Reports, Weekly Stock Summary Reports, and Monthly Cycle Count Inventory Accuracy reports can all be produced through this WMS system. Pictures can be uploaded to receipts as well as outbound orders. We offer barcode creation and tracking, scanning, real-time inventory updates and visibility, shopping cart integration, automated notifications for low stock, shipped orders, etc. Additional features include custom EDI and API setup, kitting and final assembly, pallet in / pallet out, product images, and so much more. - . ..., 1—..:,.- 41:A• lit : ----r- • -,- _ , ,c:_-, -;.----.-- -...:;::__ir,--- ---.---:- _...,_ ---,.--- Li.,___, -. .�.., 4...1..... .4-11.,,, . . ,_ ....L.t j,14/ - - warehousing ai 5 Page RFP For Long Term Document Storage BUSINESS MODEL FOUNDATIONS . 40 Customer Satisfaction and Innovation 00 Flexibility We believe that the best way to ensure WarehousinglT can usually take shipments quality is to thoroughly plan our activities same day depending on the market and to make sure they align with your time of day. Our Warehouses are expectations, communicate those accustomed to rapidly fluctuating expectations to our team, and then inventory needs that must happen quickly monitor results on a regular basis. These and without fail. From emergent to programs are designed to ensure that we overflow warehousing, WarehousinglT is are asking the right questions at the right your resource globally. times and have processes in place to make any necessary changes. With tracking provided by our warehouse managment 0 Safety and Security technology solution, Extensiv. WIT's Core Safety Expectations are fully realized through strict protocols and a documented Safety& Health Policy, O Accessibility Hazardous Materials Program, and Alcohol & Drug Policy. Physical assets WIT is part of multiple organizations, including safety and security equipment and including FITI, which gives us an extremely proper PPE are required at all warehouse broad reach to better service our locations. customers. Utilizing the power of our network of warehouse storage and 00 Inventory Accuracy and Reporting distribution locations, Weld County should not have to worry about storage overhead, Physical inventory counts of Weld peak season, or inventory control. Our County stored at our facilities will be warehouses provide short-term and long- conducted at the unit level, as product is term storage, e-fulfillment services, kitting, stored, as well as cycle counts that verify cross-docking, and last mile delivery. each active location at least twice per year. Whether you are storing one tote or 1,000 We are able to complete these through our pallets, WIT has the warehouse space to Extensiv WMS system. accommodate your needs within your budget. warehousing Oa 6 I RFP For Long Term Document Storage PROJECT TEAM . YOUR DEDICATED PROJECT TEAM. MIKE GRIFFIN VP& Principal or 4 Mike has nearly 30 years in the business for Commercial Relocations/Logistics N f, and Warehousing,and 6 years with RAZR Logistics,L.L.C.He has created a • National Commercial Sales Team who are Tops in the Industry,while WIT remains a Top OMAVantage Agent in both Sales and Service. � Mgriffin(djohnson-united.com 303.339.5306 GREG WOODS Relocation Sales Executive Greg has been in the moving industry since the fall of 1999. He has managed accounts and projects for entities such as Hewlett-Packard,Colorado State University,City of Fort Collins,Weld County, and Revival Development Solutions.Greg brings a customer-centric view to projects and was recognized as a member of the Unigroup Masters Club in 2023. Gwoods@johnson-united.com 970.988.9126 11114 REGINA BURTIN Project Administrator Rburtin(a.lohnson-united.com J OMA PARTNER Dedicated OMA relocation team OMA warehousing gr 7 I Pg e RFP For Long Term Document Storage AWARDS & RECOGNITION . RAZR is a proud recipient of several awards for the 2021-2022 year. We strive m r experiences and A for outstanding customer e p promise to continue expanding our IVk t Place • horizons so that we may enhance Hunker' satisfaction among our clients and � employees alike. O l ' Ou[standin 9 SMember f of the Year ` ,Don Hindman • \? �. 2022 ICI ! J�ohnWon1 2022 CARTUS COMMITMENT 2022 MEMBER OF THE YEAR TO EXCELLENCE SILVER AWARD RAZR Logistics' COO Don Hindman was awarded Outstanding Member of the Year for his leadership The Cartus Global Network is Cartus' and vision brought to the OMA alliance. Deemed industry- leading worldwide service provider network. Each year, Cartus recognizes the the brain behind OMA's 2022 Year of Trust, his companies and individuals in the Network leadership with the OMA Sales Committee was who have provided extraordinary service to found to be instrumental in the growth of the its customers and clients worldwide. Member-to-Member sales revenue, benefiting Johnson Commercial Solutions was named every partner. He was also recognized as the first winner of the Global Network Commitment member to see the value and upside of bringing to Excellence Silver Award for its national account opportunities to the OMAVantage exceptional service results. This award recognizes a supplier's measurable Platform. commitment to excellence and is presented to Global Network service providers who have distinguished themselves by achieving 2022 OMA TOP BOOKER critical performance metrics. RAZR Logistics, L.L.C. was recognized as the largest revenue producing member within the Office Moving Alliance (OMA) for the calendar year 2021- 2022 resulting in humble opportunities for our partners to service our clients throughout the United States. RAZR Logistics. L.L.C. dba Warehousing IT(855)577-7542 www warenousrngit corn \warehousing 8 1 ' a g e RFP For Long Term Document Storage • St1141% ' • Air VAI In the 120 years that RAZR Logistics has been in business, we have established a national footprint and best-in-class solutions for customers like Microsoft, Citrix, Capital One, Bank of America, and Wells Fargo. Our technology innovations have allowed us to adapt to ever-changing business needs,paving the way for our evolution into a comprehensive solutions provider. We look forward to working with the Board of County Commissioners of Weld County, Colorado to provide a smooth experience with your long term document storage project. "Moving business forward." warehousing MI RAZR OGISTICS warehousing MI Schedule D - Bid Response Form Bid Submittal Instructions The following items must be completed and submitted with your bid on or before the bid opening deadline of 10:00 am, on January 29, 2025: 1) Schedule D — Bid Response Form 2) Any potential or future Addenda must be completed/acknowledged. 3) All other items as requested in the Bid Specifications and/or Scope of Work. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete, non-responsive, and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. Provide fees for this project below: Item Price Monthly document storage per cubic foot $0.31 cf(31 Cents) Pickup documents from current location per load. $1,670 Document delivery and pickup per trip to main office $250 Other (Describe) $ Other (Describe) $ Attestation The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all the conditions, specifications and special provisions set forth in the Invitation for Bid for Request No. #B2500011. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below-named bidder for the amount shown on the accompanying bid sheets. 4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award and prior to contracting. 5. Acknowledgement of Schedule E — Insurance 6. Acknowledgment of Schedule F — Weld County Contract 7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms and conditions of the solicitation as established by Weld County. 8. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. Item Entry Solicitation #B2500011 Page 9 Company Name RAZR Logistics,L L C dba WarehousinglT Address 7009 S Jordan Rd Centennial,CO 80112 Phone 970-988-9126 Email Gwoods@johnson-united corn FEIN/Federal Tax ID# 90-0906386 CONTRACTOR By_Greg Woods _01/27/2025 Date of Signature .2-1Z/z5Z___ Name Title_Relocation Sales Executive Pricing Explanation and Breakdown: Based on the information provided to us in the RFP,as well as during the mandatory walkthrough and the one addendum,we made the following decisions and assumptions for our calculations - 10 pallets a day will be picked up for 14 days Thus,approximately 140 pallets in total will be stored - We will provide the 140 pallets needed for this protect - Pallets will be prepared for transport to our warehouse by the remediation company - We will provide a forklift onsite for the 14 days to assist with loading of the pallets into our trucks o Since the forklift will be outside,we will provide and all-wheel drive forklift due to the ramp,pos sible weather conditions that we might run into,etc - Once the pallets arrive at our warehouse,our staff will inspect each one and enter the description of the contents of each pallet into our Extensiv WMS System - Once the contents of each pallet are inventoried,pallets will be shrinkwrapped and then placed onto our secure racking We will designate a specific area for Weld County documents - Document delivery and pick up The listed amount is an estimated minimum for one mover and a vehicle to either pick up or deliver a few items Should we determine that the County's request requires addi- tional time and/or manpower,we would calculate pricing on a case by case basis Solicitation#B2500011 Page 10 Addendum # 1 Bid Request Number B2500011 Long Term Document Storage Currently Reads: Answers to questions that were received during the bidding process: 1. Question: Will Weld County have forklift/pallet jacks available? Answer: Forklift or pallet jack will the responsibility of the contractor to supply and or rent. 2. Question: Is the final deadline for all documents to be removed March 31, 2025? Answer: Project deadline is March 31, 2025 but the documents must be moved off site as they are cleaned. This may be accomplished before the deadline. 3. Question: Is this a firm requirement that the storage location shall be within 60 miles of Greeley? Answer: Yes, Weld County is firm on the requirement of no more than 60 miles from Greeley. 4. Question: Is Weld County tracking the boxes electronically right now? Excel or Word doc with the descriptions or is it just a brief description at the end of the box/books/ledgers? Answer: No, there is currently no tracking or organization to any of the documents. 5. Question: What is the frequency you are accessing records; daily, weekly, monthly or are these documents more archival? Answer: There is no set frequency, records access will depend on each Department needs. 6. Question: How many points of contact before and after the project is completed? (Within Weld County) Answer: The two points of contact will be, Curtis Naibauer, or Jeremy Duran. 7. Question: To confirm; the cleaning company will remove all the boxes from the silo, clean the boxes/books/ledger books in one Connex container, then move the clean boxes to the second Connex Unit and then they will be ready for pickup? Is that the scenario or sequence of events? Answer: Yes. 8. Question: Please provide the name of the cleaning company/phone number. Answer: Remediation contractor contact information is Matt Mena, Spyder Environmental: Phone #:1-303-895-0688 Email: mmena0,spydercon.com. This information is only being provided for coordination purposes. Any discussions between long term storage contractor and remediation contractor will not be binding as it pertains to the contract, bid specifications or scope of work with Weld County. 9. Question: Is Weld County renting the Connex units or is the cleaning company? Answer: Connex rental is the responsibility of the remediation company. 10.Question: Would Weld County be willing to extend the due date to 1/31/2025? Answer: No, bids are due January 29, 2025. 11.Question: How many pallets are we expecting to receive each day? Answer: Approximately 10 pallets per day. This may fluctuate up or down depending on the remediation contractor. 12. Question: How large will the Connex be that we are picking up from? 20' or 40' are the typical sizes for Connex? Answer: Remediation Contractor is leaning towards a 20-foot long Connex. 13.Question: Where will the Connex be located on the property. Answer: Remediation Contractor is walking the site next week for final decision, current estimated plan is bottom of the ramp. 14.Question: Will the pallets be wrapped by the decontamination team? Or will the books and boxes just be placed on pallets? Answer: Boxes and ledgers will be wrapped for transport by remediation contractor. 15.Question: Will the pallets need to be returned to the decontamination team? Or can we use those as a part of this project to store the books and boxes? Answer: All pallets will be supplied by document storage contractor and retained after the project is completed. 16.Question: Does the county need an online portal for the inventory? Answer: The County requests an electronic file to track inventory, no online portal is required. 17.Question: What would the request look like coming from a county employee? Answer: There is currently no request format. Weld County will work with the successful contractor to come up with a request process. 18.Do you know if the cleaning company is providing the Connex units or is Weld County going through another vendor for this? Answer: Remediation contractor is supplying the Connex's for the entire job. 19. Question: What is the time frame for all bid questions to be answered. Answer: All questions will be answered on 1/24 by 5:00 Pm. Addendum Acknowledgement ***A signed copy must be submitted with your bid. Thank you!*** Company Name: _RAZR Logistics, L.L.C. dba Warehousing IT_ Date of Signature 01/27/2025 Signature: Name: _Greg Woods Title: Relocation Sales Executive January 28, 2025 AC R ALE'::TIFICATE OF LiAz1L T B' 1t/SURANCE DATE(MMIDD/YYYY) 11/17/2025 2/18/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder Is an ADDITIONAL INSURED,the policy(Ies)must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Lockton Companies,LLC NAME CT 8110E Union Avenue 17/12.10.Suite 700 EMAIL Exn (A/C No) ADESS Denver CO 80237 (303)414-6000 INSURER(SI AFFORDING COVERAGE NAIL f INSURER Arch Insurance Company 11150 INSURED INSURER B Wesco Insurance Com air 25011 1476080 Johnson StoragL&Moving,Co —p Y 7009 South Jordan Road INSURER C Travelers Casualty and Surety Co of America 31194 Centennial,CO 80112 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER 21429684 REVISION NUMBER XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS tL7R 1 TYPE OF INSURANCE I NSD SWVD I POLICY NUMBER (M/0I YYYY)(MM DD>AY1 I LIMITS A X COMMERCIAL GENERAL LIABILITY y Y ZAGLB 110,804 l/1/2025 1/1/2026 EACH OCCURRENCE I$1,000,000 �nM7CGE'fb-RwEN7ED CLAIMS MADE a OCCUR PREMISES(Es occurroAAO�1$300,000 MED EXP(Any one person) I$1,000 PERSONAL 8 Am/INJURY $1 000 000 GEN-L AGGREGATE LIMIT APPLIES PER I GENERAL AGGREGATE $$2 0_,000 POLICY F TET LOC PRODUCTS COMP/OP AGG $2,000,000 I OTHER A I AUTOMOBILE LIABILITY y y ZACATI202604 1/1/2025 1/1/2026 COMBINEDSIYGLELIMIT $ .1t:�ac�l�eau 1,000,000 X ANY AUTO BODILY INJURY(Per person) $XXXXXXX OWNED SCHEDULED BODILY INJURY(Per accident)$XXXXXXX _AUTOS ONLY �AUTOS HIRED NON OWNED PROPEV1'I DAMAGE $XXXXXXX AUTOS ONLY _AUTOS ONLY (Per acndanl) I UMBRELLA LIAR occuR NOT APPLICABLE EACH OCCURRENCE $XXXXXXX EXCESS LIAR CLAIMS MADE AGGREGATE $XXXXXXX DED I I RETENTIONS $XXXXXXX WORKERS COMPENSATION Y ZAWCI5805808 1/1/2025 1/1/2026 X I STATUTE I OERH A AND EMPLOYERS LIABILITY ANY PROPRIETOAIPARTNER/EXECUTIVE Y I❑ E L EACH ACCIDENT $1,000,000 OFFICERlMEMBER EXCLUDED N N I A (Mandatory In NH) E L DISEASE EA EMPLOYEE$1,000 000 11 yes IIIVe under DESCRIPTION OF OPERATIONS below E L DISEASE POLICY LIMIT i$1,000,00() B Cargo N N WPP2032433-0I 1/1/2025 I/1/2026 $IM Any one truck B Warehouse I¢gal Liah WPP2032433-01 1/1/2025 1/1/2026 $63,475 049 C Crime 107069072 11/17/2024 11/17/2025 Empl Theft Lmt-$5M Empl Theft of Client Prop$5M DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If mare space Is required) .If Umbrella or Excess Liability coverage,is needed a separate,broker will provide that coverage.' CcrufiLate Holder and all related interests are nicludLd as Additional Insured as respctts General Liability and Auto Liability Waiver of Subrogation applies in favor of the Additional Insured as respects General Liability Auto Liability and Workers Compensation where,pemessible by law Additional Insured Weld County os elected officials employees agents and volunteers RB Bid B250001 I CERTIFICATE HOLDER CANCELLATION See Attachments SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 21429684 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS Weld County I ree O Street Greeley,CO 80631 AUTHORIZED REPRESENT.ATIr ©1988-20,5 ACORD CORPORATION All rights reserved ACORD 25(2016/03) The ACORD name and Togo are registered marks of ACORD A Request for Taxpayer Form 1'1 Give form to the (Rev March 2024) [identification Number and Certification requester Do not Department of the Treasury Go to www irs gov/FormW9 foinstructions and the latest information send to the IRS Internal Revenue Service Before you begin For guidance related to the purpose of Form W-9,see Purpose of Form,below 1 Name of entity/individual An entry is required(For a sole propnetor or disregarded entity enter the owner's name on line 1,and enter the business/disregarded entity's name on line 2) RAZR Logistics,L L C 2 Business name/disregarded entity name if different from above Johnson Commercial Solutions `'..) 3a Check the appropriate box for federal tax classification of the entityAndividual whose name is entered on line 1 Check 4 Exemptions(codes apply only to g only one of the following seven boxes certain entities,not individuals, gL Individual/sole propnetor C corporation S corporation El Partnership Trust/estate see instructions on page 3) o LLC Enter ,the tax classification(C=C corporation,S=S corporation,P=Partnership) P Exempt payee code(if any) Note Check the"LLC"box above and in the entry space enter the appropriate code(C,S,or P)for the classification of the LLC,unless it is a disregarded entity A disregarded entity should instead check the appropnate Exemption from Foreign Account Tax .5..5 box for the.classification of its owner Compliance Act(FATCA)reporting 111 Other(see instructions) code(if any) 3 b af no dn yl i no eu 3oareyopurocyh,oeicokgetdhi's,f7trnmertsohop'aortr o"Terrrpe,sttrautz"oorr ecohteactokeido'wthL,Coh"aynodu hoyo ut ow aoseroitshitpaxioctelarsessitf.icgri,, (Apphes to accounts mamtamed outside the United States) (5.1. this box if you have any foreign partners,owners,or beneficianes See instructions caoi 5 Address(number,street,and apt or suite no)See instructions Requester s name and address(optional) 7009 South Jordan Road 6 City,state,and ZIP code Centennial,CO 80112 7 List account number(s)here(optional) aagiftl Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box The TIN provided must match the name given on line 1 to avoid I Social security number backup withholding For individuals,this is generally your social security number(SSN)However,for a resident alien,sole propnetor,or disregarded entity,see the instructions for Part I,later For other entities,it is your employendentification number(EIN)If you do not have a number,see How to get a or TIN,later Employer identification number Note If the account is in more than one name,see the instructions for line 1 See also What Name and Number To Give the Requester for guidelines on whose number to enter 9 9 — 0 5 0 9 4 9 6 .art,Ii Certification Under penalties of perjury,I certify that 1 The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2 I am not subject to backup withholding because(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that late no longer subject to backup withholding,and 3 I am a U S citizen or other US person(defined below),and 4 The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct Certification instructions You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return For real estate transactions,item 2 does not apply For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and,generally,payments other than interest and dividends,ye are not required a sign the certification,but you must provide your correct TIN See the instructions for Part II,later Here nnapteursreoo: Date 000025 General Instructions New line 3b has been added to this form A flow-through entity is required to complete this line to indicate that it has direct onndirect Section references are to the Internal Revenue Code unless otherwise foreign partners,owners,or beneficiaries when it provides the Form W-9 noted to another flow-through entity in which it has an ownership interest This Future developments For the latest information about developments change is intended to provide a flow-through entity with information related to Form W-9 and its instructions,such as legislation enacted regarding the status of its indirect foreign partners,owners,or after they were published,go to www irs gov/FormW9 beneficiaries,so that it can satisfy any applicable reporting requirements For example,a partnership that has any indirect foreign What's New partners may be required to complete Schedules K-2 and K-3 See the Partnership Instructions for Schedules K-2 and K-3(Form 1065) Line 3a has been modified to clarify how a disregarded entity completes this line An LLC that is a disregarded entity should check the Purpose of Form appropriate baafarthotoa classification of its owner Otherwise,it should check the"LLC"box and enter its appropriate tax classification An individual or entity(Form W-9 requester)who is required to file an information return with the IRS is giving you this form because they Cat Na 10231X Form W-9(Rev 3-2024) Form W-9(Rev 3-2024) Page 2 must obtain your correct taxpayer Identification number(TIN),which Foreign person If you area foreign person or the U S branch of a may be your social security number(SSN),Individual taxpayer foreign bank that has elected to be treated as a U S person(under identification number(ITIN),adoption taxpayer identification number Regulations section 1 1441-1(b)(2)(Iv)or other applicable section for (ATIN),or employer identification number(EIN),to report on an chapter 3 or 4 purposes),do not use Form W-9 Instead,use the information return the amount paid to you,or other amount reportable appropriate Form W-8 or Form 8233(see Pub 515)If you are a on an information return Examples of information returns include,but qualified foreign pension fund under Regulations section 1 897(I)-1(d),or are not limited to,the following a partnership that is wholly owned by qualified foreign pension funds, •Form 1099-INT(interest earned or paid) that is treated as a non-foreign person for purposes of section 1445 withholding,do not use Form W-9 Instead,use Form W-BEXP(or other o Form 1099-DIV(dividends,including those from stocks or mutual certification of non-foreign status) funds) Nonresident alien who becomes a resident alien Generally,only a •Form 1099-MISC(various types of income,prizes,awards,or gross nonresident alien individual may use the terms of a tax treaty to reduce proceeds) or eliminate U S tax on certain types of income However,most tax •Form 1099-NEC(nonemployee compensation) treaties contain a provision known as a saving clause Exceptions •Form 1099-B(stock or mutual fund sales and certain other specified in the saving clause may permit an exemption from tax to transactions by brokers) continue for certain types of income even after the payee has otherwise •Form 1099-S(proceeds from real estate transactions) become a U S resident alien for tax purposes m Form 1099-K(merchant card and third party network transactions) If you area U S resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption •Form 1098(home mortgage interest),1098-E(student loan interest), from U S tax on certain types of income,you must attach a statement and 1098-T(tuition) to Form W-9 that specifies the following five items •Form 1099-C(canceled debt) 1 The treaty country Generally,this must be the same treaty under •Form 1099-A(acquisition or abandonment of secured property) which you claimed exemption from tax as a nonresident alien Use Form W-9 only if you area U S person(including a resident 2 The treaty article addressing the income alien),to provide your correct TIN 3 The article number(or location)in the tax treaty that contains the Caution If you don't return Form W-9 to the requester with a TIN,you saving clause and its exceptions might be subject to backup withholding See What is backup 4 The type and amount of income that qualifies for the exemption withholding,later from tax By signing the filled-out form,you 5 Sufficient facts to justify the exemption from tax under the terms of 1 Certify that the TIN you are giving a correct(or you are waiting fora the treaty article number to be issued), Example Article 20 of the U S-China income tax treaty allows an 2 Certify that you are not subject to backup withholding,or exemption from tax for scholarship income received by a Chinese student temporarily present in the United States Under U S law,this 3 Claim exemption from backup withholding if you are a U S exempt student will become a resident alien for tax purposes if their stay in the payee,and United States exceeds 5 calendar years However,paragraph 2 of the 4 Certify to your non-foreign status for purposes of withholding under first Protocol to the U S-China treaty(dated Apr)30,1984)allows the chapter 3 or 4 of the Code(if applicable),and provisions of Article 20 to continue to apply even after the Chinese 5 Certify that FATCA code(s)entered on this form(if any)indicating student becomes a resident alien of the United States A Chinese that you are exempt from the FATCA reporting is correct See What is student who qualifies for this exception(under paragraph 2 of the first FATCA Reporting,later,for further information Protocol)and is relying on this exception to claim an exemption from tax N on their scholarship or fellowship income would attach to Form W-9 a Note If you are a U S person and a requester gives you a form other statement that includes the information described above to support that than Form W-9 to request your TIN,you must use the requester's form if exemption it is substantially similar to this Form W-9 Definition of a U S person For federal tax purposes,you are If you area nonresident alien or a foreign entity,give the requester the appropriate completed Form W-8 or Form 8233 considered a U S person if you are •An individual who is a U S citizen or U S resident alien, Backup Withholding •A partnership,corporation,company,or association created or What is backup withholding',Persons making certain payments to you organized in the United States or under the laws of the United States, must under certain conditions withhold and pay to the IRS 24%of such •An estate(other than a foreign estate),or payments This is called"backup withholding"Payments that may be •A domestic trust(as defined In Regulations section 301 7701 7) subject to backup withholding include,but are not limited to,interest, tax-exempt interest,dividends,broker and barter exchange Establishing U S status for purposes of chapter 3 and chapter 4 transactions,rents,royalties,nonemployee pay,payments made in withholding Payments made to foreign persons,including certain settlement of payment card and third-party network transactions,and distributions,allocations of income,or transfers of sales proceeds,may certain payments from fishing boat operators Real estate transactions be subject to withholding under chapter 3 or chapter 4 of the Code are not subject to backup withholding (sections 1441-1474)Under those rules,if a Form W-9 or other You will not be subject to backup withholding on payments you receive certification of non-foreign status has not been received,a withholding if you give the requester your correct TIN,make the proper certifications, agent,transferee,or partnership(payor)generally applies presumption and report all your taxable interest and dividends on your tax return rules that may require the payor to withhold applicable tax from the recipient,owner,transferor,or partner(payee)See Pub 515, Payments you receive will be subject to backup withholding if Withholding of Tax on Nonresident Aliens and Foreign Entities 1 You do not furnish your TIN to the requester, The following persons must provide Form W-9 to the payor for 2 You do not certify your TIN when required(see the instructions for purposes of establishing its non-foreign status Part II for details), •In the case of a disregarded entity with a U S owner,the U S owner 3 The IRS tells the requester that you furnished an incorrect TIN, of the disregarded entity and not the disregarded entity 4 The IRS tells you that you are subject to backup withholding •In the case of a grantor trust with a U S grantor or other U S owner, because you did not report all your interest and dividends on your tax generally,the U S grantor or other U S owner of the grantor trust and return(for reportable interest and dividends only),or not the grantor trust 5 You do not certify to the requester that you are not subject to •In the case of a U S trust(other than a grantor trust),the U S trust backup withholding,as described in item 4 under"By signing the filled- and not the beneficiaries of the trust out form"above(for reportable interest and dividend accounts opened See Pub 515 for more information on providing a Form W-9 or a after 1983 only) certification of non-foreign status to avoid withholding Form W-9(Rev 3-2024) Page 3 Certain payees and payments are exempt from backup withholding example,if a foreign LLC that is treated as a disregarded entity for U S See Exempt payee code,later,and the separate Instructions for the federal tax purposes has a single owner that is a U S person,the U S Requester of Form W-9 for more information owner's name is required to be provided on One 1 If the direct owner of See also Estab3shong U S status for purposes of chapter 3 and the entity is also a disregarded entity,enter the first owner that is not chapter 4 withholding,earlier disregarded for federal tax purposes Enter the disregarded entity's name on One 2 If the owner of the disregarded entity is a foreign person, What is FATCA Reporting? the owner must complete an appropriate Form W-8 instead of a Form �� W-9 This is the case even if the foreign person has a U S TIN The Foreign Account Tax Compliance Act(FATCA)requires a Line 2 participating foreign financial institution to report all U S account holders that are specified U S persons Certain payees are exempt from If you have a business name,trade name,DBA name,or disregarded FATCA reporting See Exemption from FATCA reporting code,later,and entity name,enter 4 on line 2 the Instructions for the Requester of Form W-9 for more information Line 3a Updating Your Information Check the appropriate box on line 3a for the U S federal tax You must provide updated information to any person to whom you classification of the person whose name is entered on One 1 Check only claimed to be an exempt payee if you are no longer an exempt payee one box on One 3a and anticipate receiving reportable payments in the future from this IF the entity/individual on line 1 THEN check the box for person For example,you may need to provide updated information if is a(n) you area C corporation that elects to be an S corporation,or if you are no longer tax exempt In addition,you must furnish a new Form W-9 30 •Corporation Corporation the name or TIN changes for the account,for example,if the grantor of a .Individual or Individual/sole proprietor grantor trust dies o Sole proprietorship Penalties •LLC classified as a partnership Limited liability company and Failure to furnish TIN If you fad to furnish your correct TIN to a for U S federal tax purposes or enter the appropriate tax requester,you are subject to a penalty of$50 for each such failure •LLC that has fled Form 8832 or classification unless your failure is due to reasonable cause and not to willful neglect 2553 electing to be taxed as a P=Partnership, Civil penalty for false information with respect to withholding If you corporation C=C corporation,or make a false statement with no reasonable basis that results in no S=S corporation backup withholding,you are subject to a$500 penalty o Partnership Partnership Cnmmal penalty for falsifying information Willfully falsifying •Trust/estate Trust/estate certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment Line 3b Misuse of TINs If the requester discloses or uses TINS in violation of Check this box if you area partnership(including an LLC classified as a federal law,the requester may be subject to civil and criminal penalties partnership for U S federal tax purposes),trust,or estate that has any foreign partners,owners,or beneficiaries,and you are providing this Specific Instructions form to a partnership,trust,or estate,in which you have an ownership interest You must check the box on line 3b if you receive a Form W-8 Line 1 (or documentary evidence)from any partner,owner,or beneficiary establishing foreign status or if you receive a Form W-9 from any You must enter one of the following on this line,do not leave this line partner,owner,or beneficiary that has checked the box on line 3b blank The name should match the name on your tax return Note A partnership that provides a Form W-9 and checks box 3b may If this Form W-9 is fora joint account(other than an account be required to complete Schedules K-2 and K-3(Form 1065)For more maintained by a foreign financial institution(FFI)),list first,and then information,see the Partnership Instructions for Schedules K-2 and K-3 circle,the name of the person or entity whose number you entered in (Form 1065) Part I of Form W-9 If you are providing Form W-9 to an FFI to document a joint account,each holder of the account that is a U S person must If you are required to complete line 3b but fad to do so,you may not provide a Form W 9 receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or o Individual Generally,enter the name shown on your tax return If you beneficiaries See,for example,sections 6698,6722,and 6724 for have changed your last name without informing the Social Security penalties that may apply Administration(SSA)of the name change,enter your first name,the last name as shown on your social security card,and your new last name Line 4 Exemptions Note for ITIN applicant Enter your individual name as it was entered If you are exempt from backup withholding and/or FATCA reporting, on your Form W-7 application,line 1 a This should also be the same as enter in the appropriate space on line 4 any code(s)that may apply to the name you entered on the Form 1040 you filed with your application you o Sole proprietor Enter your individual name as shown on your Form Exempt payee code 1040 on line 1 Enter your business,trade,or"doing business as"(DBA) .Generally,individuals(including sole proprietors)are not exempt from name on line 2 backup withholding o Partnership,C corporation,S corporation,or LLC,other than a .Except as provided below,corporations are exempt from backup disregarded entity Enter the entity's name as shown on the entity's tax withholding for certain payments,including interest and dividends return on line 1 and any business,trade,or DBA name on line 2 tax °Corporations are not exempt from backup withholding for payments •Other entities Enter your name as shown on required U S federal documents on line 1 This name should match the name shown on the made in settlement of payment card or third-party network transactions charter or other legal document creating the entity Enter any business, °Corporations are not exempt from backup withholding with respect to trade,or DBA name on line 2 attorneys'fees or gross proceeds paid to attorneys,and corporations •Disregarded entity In general,a business entity that has a single that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC owner,including an LW,and is not a corporation,is disregarded as an entity separate from its owner(a disregarded entity)See Regulations The following codes identify payees that are exempt from backup section 301 7701-2(c)(2)A disregarded entity should check the withholding Enter the appropriate code in the space on line 4 appropriate box for the tax classification of its owner Enter the owner's 1—An organization exempt from tax under section 501(a),any IRA,or name on One 1 The name of the owner entered on One 1 should never a custodial account under section 403(b)(7)if the account satisfies the be a disregarded entity The name on line 1 should be the name shown requirements of section 401(f)(2) on the income tax return on which the income should be reported For Form W-9(Rev 3-2024) Page 4 2—The United States or any of its agencies onnstrumentalaies F—A dealer in securities,commodities,or derivative financial 3—A state,the District of Columbia,a US lth commonwea or territory, instruments(including notional pnncipal contracts,futures,forwards, or any of their political subdivisions or instrumentalities and options)that is registered as such under the laws of he United States or any state 4—A foreign govemment or any of to political subdivisions,agencies, or instrumentalities G—A real estate investment trust 5—A corporation H—A regulated investment company as defined in section 851 or an entity registered at all times year un 6—A dealer in securities or commodities required to register in the Company Act of 1940 during the tax der the Investment United States,the District of Columbia,or a US commonwealth or territory I—A common trust fund as defined in section 584(a) 7—A futures commission merchant registered with the Commodity J—A bank as defined in section 581 Futures Trading Commission K—A broker 8—A real estate investment trust L—A trust exempt from tax under section 664 or descnbed in section 9—An entity registered at all times during the too year under the 4947(a)(1) Investment Company Act of 1940 M—A tax-exempt trust under a section 403(b)plan or section 457(g) 10—A common trust fund operated by a bank under section 584(a) plan 11—A financial institution as defined under section 581 Note You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee 12—A middleman known in the investment community as a nominee or code should be completed custodian 13—A trust exempt from tax under section 664 or described in section Line 5 4947 Enter your address(number,street,and apartment or suite number) The following chart shows types of payments that may be exempt This is where the requester of the Form W-9 will mail your information from backup withholding The chart applies to the exempt payees listed returns If this address differs from the one the requester already has on above,1 through 13 file,enter"NEW"at the top If a new oddest is provided,there is still a chance the old address will be used until the payor changes your IF the payment is for THEN the payment is exempt oddest in their records for 6 •Interest and dividend payments All exempt payees except Line for 7 Enter your city,state,and ZIP code •Broker transactions Exempt payees 1 through 4 and 6 Part I.Taxpayer identification Number(TIN) through 11 and all C corporations S corporations must not enter an Enter your TIN in the appropnate box If you are a resident alien and exempt payee code because they you do not have,and are not eligible to get,an SSN,your TIN is your are exempt only for sales of IRS ITIN Enter its the entry space for the Social security number If you noncovered securities acquired do not have an ITIN,see How to get a TIN below prior to 2012 If you are a sole proprietor and you have an EIN,you may enter either •Barter exchange transactions Exempt payees 1 through 4 your SSN or EIN and patronage dividends If you are a single-member LLC that is disregarded as an entity •Payments over$600 required to Generally,exempt payees separate from as owner,enter the owner's SSN(or EIN,if the owner has be reported and direct sales over 1 through 5 2 one)If the LLC is classified as a corporation or partnership,enter the $5,0001 entity's EIN •Payments made in settlement of Exempt payees 1 through 4 Note See What Name and Number To Give the Requester,later,for payment card or third-party further clanfmation of name and TIN combmations network transactions How to get a TIN If you do not have a TIN,apply for one immediately 1See Form 1099-MISC,Miscellaneous Information,and its instructions Tcoarocipp;ly for an It ga,FooziceSS-%eAtptihpilsicfaotrionin for,a Social Security 2 However,the following payments made to a corporation and www STAngYo°vurYou may also get°trhis form by call)innginE70°Ot-772-1213 Use reportable on Form 1099-MISC are not exempt from backup Form W-7,Application for IRS Individual Taxpayer Identification withholding medical and health care payments,attorneys'fees,gross Number,to apply for an ITIN,or Form SS-4,Application for Employer proceeds paid to an attorney reportable under section 6045(f),and Identification Number,to apply for an EIN You can apply for an EIN payments for services paid by a federal executive agency online by accessing the IRS website at www Its gov/EIN Go to Exemption from FATCA reporting code The following codes identify www its gov/Forms to view,download,or print Form W-7 and/or Form payees that are exempt from reporting under FATCA These codes SS-4 Or,you can go to www irs gov/OrderForms to place an order and apply to persons submitting this form for accounts maintained outside have Form W-7 and/or Form SS-4 mailed to you within 15 business of the United States by certain foreign financial institutions Therefore,if days you are only submitting the form for an account you hold in the United If you are asked to complete Form W-9 but do not have a TIN,apply States,you may leave this field blank Consult with the person for a T1N and enter"Applied For"in the space for the TIN,sign and date requesting this form if you are uncertain if the financial institution is the form,and give it to the requester For interest and dividend subject to these requirements A requester may indicate that a code is payments,and certain payments made with respect to readily tradable not required by providing you with a Form W-9 with"Not APPliceble"(or instruments,you will generally have 60 days to get a TIN and give it to any similar indication)entered on the line for a FATCA exemption code the requester before you are subject to backup withholding on A—An organization exempt from tax under section 501(a)or any payments The 60-day rule does not apply to other types of payments individual retirement plan as defined in section 7701(a)(37) You will be subject to backup withholding on all such payments until B—The United States or any of its agencies or instrumentalities you provide your TIN to the requester C—A state,the District of Columbia,a US commonwealth or Note Entering"Applied For"means that you have already applied fora TIN or that you intend to apply for one soon See also Estabhshing U S terntory,or any of their political subdivisions or instrumentalities status for purposes of chapter 3 and chapter 4 withholding,earlier,for D—A corporation the stock of which is regularly traded on one or when you may instead be subject to withholding under chapter 3 or 4 of more established securities markets,as described in Regulations the Code section 1 1472-1(c)(1)0) Caution A disregarded US entity that has a foreign owner must use E—A corporation that is a member of the same expanded affiliated the appropriate Forts W-8 group as a corporation described in Regulations section 1 1472-1(c)(1)0) Form W-9(Rev 3-2024) Page 5 Part II.Certification For this type of account Give name and EIN of To establish to the withholding agent that you are a US person,or 8 Disregarded entity not owned by an The owner resident alien,sign Form W-9 You may be requested to sign by the withholding agent even If item 1,4,or 5 below indicates otherwise 9 A valid trust,estate,or pension trust Legal entity4 For a joint account,only the person whose TIN is shown in Part I 10 Corporation or LLC electing corporate The corporation should sign(when required)In the case of a disregarded entity,the status on Form 8832 or Form 2553 person identified on line 1 roost sign Exempt payees,see Exempt payee 11 Association,club religious chantable, The organization code,earlier educational,or other tax-exempt organization Signature requirements Complete the certification as indicated in items 1 through 5 below 12 Partnership or multi-member LLC The partnership 1 Interest,dividend,and barter exchange accounts opened 13 A broker or registered nominee The broker or nominee before 1984 and broker accounts considered active during 1983 14 Account with the Department of The public entity You must give your correct TIN,but you do not have to sign the Agriculture in the name of a public certification entity(such as a state or local government,school distnct,or pnson) 2 Interest,dividend,broker,and barter exchange accounts that receives agncultural program opened after 1983 and broker accounts considered Inactive during payments 1983 You must sign the certification or backup withholding will apply If 15 Grantor trust filing Form 1041 or The trust you are subject to backup withholding and you are merely providing under the Optional Filing Method 2, your correct TIN to the requester,you must cross out item 2 in the requinng Form 1099(see Regulations certification before signing the form section 1 671-4(b)(2)(1)(B)r 3 Real estate transactions You must sign the certification You may i List first and circle the name of the person whose number you furnish cross out item 2 of the certification If only one person on a joint account has an SSN,that person's number 4 Other payments You must give your correct TIN,but you do not must be furnished have to sign the certification unless you have beo notified that you 2Circle the minor's name and furnish the minor's SSN have previously given an incorrect TIN"Other payments"include payments made in the course of the requester's trade or business for .You must show your individual name on line 1,and enter your bootless rents,royalties,goods(other than bills for merchandise),medical and or DOA name,if any,on line 2 You may use other your SSN or EIN(if health care services(including payments to corporat)ons),payments to you have one),but the IRS encourages you to use your SSN a nonemployee for services,payments made in settlement of payment 4 List first and circle the name of the trust,estate,or pension trust(Do card and third-party network transactions,payments to certain fishing not furnish the TIN of the personal representative or trustee unless the boat crew members and fishermen,and gross proceeds pod to legal entity itself is not designated in the account title) attorneys(including payments to corporations) •Note The grantor must also provide a Form W-9 to the trustee of the 5 Mortgage interest paid by you,acquisition or abandonment of trust secured property,cancellation of debt,qualified tuition program For more information on optional filing methods for grantor trusts,see payments(under section 529),ABLE accounts(under section 529A), IRA,Coverdell ESA,Archer MSA or RSA contributions or the Instructions for Form 1041 distributions,and pension distributions You must give your correct Note Its name is circled when more than one name is listed,the TIN,but you do not have to sign the certification number will be considered to be that of the first name listed What Name and Number To Give the Requester Secure Your Tax Records From identity Theft For this type of account Give name and SSN of Identity theft occurs whs someone uses your personal intormatiOn, 1 Individual The individual such as your name,SSN,or other identifying information,without your permission to commit fraud or other crimes An identity thief may use 2 Two or more individuals Goint account) The actual owner of the account or ' your SSN to get a job or may file a tax return using your SSN to receive other than an account maintained by if combined funds,the first individual an FFI on the accoue a refund 3 Two or more OS persons Each holder of the account To reduce your risk (joint account maintained by an FFI) .Protect your SSN, ' 4 Custodial account of a minor The minor. o Ensure your employer is protecting your SSN,and (Uniform Gift to Minors Act) °Be careful when choosing a.return preparer 5 a The usual revocable savings trust The grantor-trust., (grantor is also trustee) If your tax records are affected by identity theft and you receive a notice from the IRS,respond right away to the name and phone number b So-called trust account that is not The actual owner' printed on the IRS notice or letter a legal or valid trust under state law 6 Sole proprietorship or disregarded The ownera If your tax records are not currently affected by identity theft but you entity owned by an individual think you are at risk due to a lost or stolen purse or wallet,questionable credit card activity,or a questionable credit report,contact the IRS 7 Grantor trust filing under Optional The grantor.' Identity Theft Hotline at 800-908-4490 or submit Form 14039 Filing Method 1(see Regulations section 1 671-4(b)(2)(1)(A)).. For more information,see Pub 5027,Identity Theft Information for Taxpayers Form W-9(Rev 3-2024) Page 6 Victims of identity theft who are experiencing economic harm or a Privacy Act Notice systemic problem,or are seeking help a resolving tax problems that have not been resolved through normal channels,may be eligible for Section 6109 of the Internal Revenue Code requires you to provide your Taxpayer Advocate Service(TAS)assistance You can reach TAS by correct TIN to persons(including federal agencies)who are required to calling the TAS toll-free case intake line at 877-777-4778 or TTYTTDD file information returns with the IRS to report interest,dividends,or 800-829-4059 certain other income pad to you,mortgage interest you pad,the Protect yourself from suspicious emads or phishing schemes acquisition or abandonment of secured property,the cancellation of Phishing is the creation and use of email and websdes designed to debt,person confibutions you made th an IRA,Archer the f or HSA The mimic legitimate business emails and websites The most common act ormcollecting returns this form uses the information a a the form to file a sending an email to a user falsely claiming to be an established Routine us returns with the IRS,reporting the above information legitimate enterprise in an attempt to scam the user into surrendering Routine uses of this information include giving it to the Department of private information that will be used for identity theft Justice for civil and criminal litigation and to cities,states,the District of Columbia,and U S commonwealths and terntones for use in The IRS does not initiate contacts with taxpayers via emails Also,the administering their laws The information may also be disclosed to other IRS does not request personal detailed information through email or ask countries under a treaty,to federal and state agencies to enforce civil taxpayers for the PIN numbers,passwords,or similar secret access and criminal laws,or to federal law enforcement and intelligence information for their credit card,bank,or other financial accounts agencies to combat terrorism You must provide your TIN whether or not If you receive an unsolicited email claiming to be from the IRS, you are required to file a tax return Under section 3406,payors must forward this message to phishmg@irs gov You may also report misuse generally withhold a percentage of taxable interest,dividends,and of the IRS name,logo,or other IRS property to the Treasury Inspector certain other payments to a payee who does not give a TIN to the payor General for Tax Administration(TIGTA)at 800-366-4484 You can Certain penalties may also apply for providing false or fraudulent forward suspicious emails to the Federal Trade Commission at information Spam@uce goy or report them at www ftc gov/complaint You can contact the FTC at www ftc govhdtheft or 877-IDTHEFT(877-438-4338) If you have been the victim of identity theft,see www ldenbtyTheft gov and Pub 5027 Go to www,rs gov/tdenbtyTheft to learn more about identity theft and how to reduce your risk B GATE(MMIDD/YYVY) AR® CERTIFICATE OF LIAR=ILITY INSURANCE l l/17/2025 DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Lockton Companies,LLC NAMEACT 8110 E Union Avenue tarCNNa.Ex0 I(Arc,Not Suite 700 EMAIL Denver CO 80237 ADDRESS (303)414-6000 INSURER(S)AFFORDING COVERAGE NAIL fl INSURER A Arch insurance Company 11150 INSURED Johnson Storage&Moving,Co INSURER B Wesco Insurance Compg_iy 25011 1476080 7009 South Jordan Road INSURER C Travelers Casualty and Surety Co of America 31194 Centennial,CO 80112 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER 21429684 REVISION NUMBER XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS MI TYPE OF INSURANCE r^NSD SUER POLICY NUMBER I(MMIDD,YYYY)I(MM/DDNEYXYPV)I UMITS COMMERCIAL GENERAL LIABILITY a EACH OCCURRENCE $1 OOO 000 q X _ Y Y ZAGLB 1101804 1/I/2025 1/I/_026 `b'�MIiGE"r25 ICLAIMS MADE I(i OCCUR PRErvi Ea occurrence) $300,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 1 GEN L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2 000 000 1 _POLICY EI LOUJECOT PRODUCTS COMP/OP AGG 12,000,000 OTHER $ A AUTOMOBILE LIABILITY y y ZACAT1202604 1/1/2025 I/1/2026 COMBINEDSINGLELIMIT $ _(Ea accident} 1,000,000 X ANY AUTO BODILY INJURY(Per person) $XXXXXXX OWNED SCHEDULED BODILY INJURY(Per accident)$XXXXXXX AUTOS ONLY _AUTOS $XXXXXXX HIRED N OWND PROPERTY DAMAGE _AUTOS ONLY _AUTOONS ONELY 1Pef ac4den1 , $XXXXXXX UMBRELLA LIAR OCCUR NOT APPL 1CABLC I EACH OCCURRENCE $XXXXXXX _ EXCESS�LIAR _CLAIMS MADE I AGGREGATE $XXXXXXX j 7 DED I )RETENTION$ $XXXXXXX WORKERS COMPENSATION A AND EMPLOYERS'LIABILRY y/N y LAWCI5805808 I/1/2025 I/I/2026 X I STATUTE 1 I ER ANY PROPRIETOR/PARTNER/EXECUTIVE s i n E L EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? �N (Mandatory In NH) EL DISEASE EA EMPLOYEE$1.000,000 DESCRIPTION OF OPERATIONS below I E L DISEASE POLICY LIMIT $1 000,000 B Cargo N N WPP2032431-01 I/1/2025 1/1/2026 $1M Any one truck B Warehouse Legal Lab WPP2032433-01 1/1/2025 1/1/2026 $63 475,049 C Crime 107069072 11/17/2024 11/17/2025 Ernpl Theft L11t-$5M Empl Theft of Client Prop$5M DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached It more space Is required) *If Umbrella or Excess Liability coverage is needed a separate broker will provide that coverage* arttfeatc Holder and all related interests are minded as Additional Insured as respects General Liability and Auto Liability Waiver of Subrogation applies in favor of the Additional Insured as rewecls General Lt..,Auto Liability and Workers Compensation where permissible by law Additional Insured Wc,ld County,its elected officials employees agents and volunteers RE Btd B250001 I CERTIFICATE HOLDER CANCELLATION See Attachments SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 21429684 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS Weld County 1150 Street AUTHORIZED REPRESENTATIVE Greeley,CO 80631 ed. I ORA©1988-20x5 ACORD CORPORATION All rights reserved ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Attachment Code D581 153 Master ID 1476080,Certificate ID 21429684 - Named Insured Schedule 1520 South Albion Apartments,L L C 156 West Ellsworth Apartments-Diamond Loch,L L C 156 West Ellsworth Apartments,L L C 1650 South Albion Street Apartments,L L C 2445 Wayside Court Properties,L L C 3355 South Arville Street II DE,L L C 3355 South Arville Street II,L L C 4101 East Iowa Apartments,L L C 4225 Sinton Road Properties,L L C 430 Johnson Storage&Moving Co(430),Ltd American Wandell(536),L L C 'American Wandell Moving Service,L L C Aspen Heritage 1520 Albion,L L C Aspen Heritage 1600 Albion,L L C Aspen Heritage 1650 Albion,L L C Aspen Heritage 4101 Iowa,L L C Aspen Heritage Noble,L L C At Your Place Move&Store,L L C Audubon Forwarding,L L C Audubon Moving&Storage,L L C Bar Open AK,Limited Liability Company Baron Worldwide,L L.C, Barrons Boulevard Investments,L L C Bellaire Meridian Place,L L C. Britannia 1,L L C Britannia 2,L L C Britannia 3,L L C Broadway Business Interiors,L L C Cirrus Corporation Cooper Street Texas,L P. Corporate Relocation,L L C Custom Trucks Agency,L L C Custom Trucks,L L C Dahlia Meridian Place,L L C Attachment Code D581153 Master ID 1476080,Certificate ID 21429684 Named Insured Schedule Denver Moving&Storage,L L C Elk Camp,L L C FOTM Johnson,L L C Friends of Old Stage and Gold Camp Roads HVG Broadway Associates,L L C James Johnson Johnson Carwash Properties Fieldstown Road,L L C Johnson Carwash Properties Leetsdale,L L C Johnson Carwash properties Springville Station,L L C Johnson Cherry Creek,L L C Johnson Commercial Solutions Johnson Holdings Management Co Johnson Household Goods Shipping,L L C Johnson Indy,L L C Johnson International,L L.0 Johnson Logistics Kansas,L L C Johnson Logistics,L L C Johnson Properties GP,L L C Johnson Properties Management Company,L L C Johnson Properties,L L C Johnson Southwest Movmg Systems,L L C Johnson Storage&Moving Co-Missoun,L L C Johnson Storage&Moving Co(130),L L C Johnson Storage&Moving Co(131),L L C Johnson Storage&Moving Co(278),L L C Johnson Storage&Moving Co(303),L L C Johnson Storage&Moving Co(738),L L C Johnson Storage&Moving Co(869),Ltd Johnson Storage&Moving Co(900),L L C Johnson Storage&Moving Co(999),L L C Johnson Storage&Movmg Co Foundation Johnson Storage&Moving Co Holdings,L L C Johnson Storage&Moving Co LLC Johnson Storage&Moving Co—Miami,LLC Johnson Texas Properties,L L C Attachment Code D581153 Master ID 1476080,Certificate ID 21429684 Named Insured Schedule Johnson Warehouse-6989-6999 S Jordan Road,L L C Johnson Warehouse-Albuquerque,L L C Johnson Warehouse-Cheyenne,L L C Johnson Warehouse-Colorado Springs,L L C Johnson Warehouse-Escondido,L L C Johnson Warehouse-Fort Collins,L L C Johnson Warehouse-Kansas,L L C Johnson Warehouse-Longmont,L L C. Johnson Warehouse-Louisiana,L L C Johnson Warehouse-Otay,L L C Johnson Warehouse-Texas,Ltd Johnson Warehouse-Wyoming,L L C Johnson Warehouse Texas-Diamond Loch,L L C Kepler USMC,LLC Longmont RSC,L L C Mark Johnson Misty River MKJ,L L C Move Caddy,LLC O'Neil Moving Systems,L L C One Relo-Johnson,L L C OV Partnership,limited liability company Pecan Acres Johnson Properties,L L C Peck's Camp,L L C Quality Household Goods Forwarders,L L C Quality Moving&Storage,L L C , R D Johnson,L L C RAZR Logistics,L L C Real Estate JRJ,L L C Real Estate MKJ,L L C Rosen Forwarders,L L C RRE Aspen Heritage Associates,L L C RRE Pier 38 Associates,L L C San Diego Warehouse,L L C Security Household Goods Forwarding,L L C Security Storage&Van Co,L L C Security Van Lines,L L C Texas 112,LP Attachment Code D581153 Master ID 1476080,Certificate ID 21429684 Named Insured Schedule Texas Bronze Way,L P Texas Debbie Lane,LP Texas GSW,L L C Texas Haltom,LP Texas Mansfield,LP The Box Shop,L L C The Nobles Apartments Properties,L L C Viera Bayside Johnson Bellaire,L L C Viera Bayside Johnson Dahlia,L L C Vmmgs Johnson Warehouse-Louisiana,L L C W W Norman,L L C AAA-Audubon Moving&Storage(1327),L L C HVG Acorns Homes,L L C HVG 221 Apartments,L L C HVG Townhomes,L L C VM MSSP,L L C Springco,L L C Teddy,L L C Attachment Code D644713 Master ID 1476080,Certificate ID 21429684 `:)) MUNN Weld County 1150 O Street Greeley,CO 80631 To whom it may concern: In our continuing effort to provide timely certificate delivery,Lockton Companies is transitioning to paperless delivery of Certificates of Insurance,thus this is your final hard-copy delivery To ensure electronic delivery for future renewals of this certificate,we need your email address Please contact us via one of the methods below,referencing Certificate ID 21429684 Email mountainwestedelivery@lockton com Phone 303-728-8060 If you received this certificate through an Internet link where the current certificate is viewable, we have your email and no further action is needed In the event your mailing address has changed,will change in the future,or you no longer require this certificate,please let us know using one of the methods above The above inbox and phone number is for automating electronic delivery of certificates only Please do NOT send future certificate requests to this inbox or contact the phone number below with email updates Thank you for your cooperation and willingness in reducing our environmental footprint Lockton Companies Lockton Companies 8110 E Union Avenue,Suite 100 Denver,CO 80237 Contract Form Entity Information Entity Name* Entity ID* Lj New Entity? JOHNSON COMMERCIAL @00049586 SOLUTIONS Contract Name* Contract ID Parent Contract ID LONG TERM STORAGE 913I Contract Status Contract Lead* Requires Board Approval CTB REVIEW CNAIBAUER YES Contract Lead Email Department Project# cnaibauer@weld.gov Contract Description* PROVIDE DOCUMENT MOVING AND LONG TERM STORAGE FOR ALL OF THE DOCUMENTS IN THE M►SSILE SILO. Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date CONTRACT BUILDINGS AND Date* 02 27 2025 GROUNDS 03/03/2025 Amount* $87,300.00 Department Email Will a work session with BOCC be required?* CM- NO Renewable* Building Grounds@weld.go YES Does Contract require Purchasing Dept. to be included? Automatic Renewal Department Head Email CM-Building Grounds- Grant DeptHead@weld.gov County Attorney IGA GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 12/15/2025 03/01 /2026 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel PATRICK O'NEILL CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 02/25/2025 02/26/2025 02/26/2025 Final Approval BOCC Approved Tyler Ref# AG 030325 BOCC Signed Date Originator CNAIBAUER BOCC Agenda Date 03'03 '2025 T FACILITIES DEPARTMENT � PHONE:(970)400-2020 i FAX:(970)304-6532 WEBSITE:www.co.weld.co.us G O U_� 1105 Ft STREET P.O.BOX 758 GREELEY,COLORADO 80632 February 5,2025 To:Board of County Commissioners From:Patrick O'Neill Subject:Weld County long term document storage—B2500011 As advertised this bid is for the document storage and transportation services for the documents that are currently stored in the missile silo.Each bid has three separate prices including storage costs, moving and cataloging costs and delivery and pickup costs.Facilities used a matrix to calculate the overall yearly costs based on the amount of materials that need to be moved and stored.The low bid is from RAZR Logistics and meets specifications. Therefore,the Facilities Department is recommending the award to RAZR Logistics in the amount not exceed of$87,300.00. If you have any questions,please contact me at extension 2023. Sincerely, Patrick O'Neill Facilities Director Zo25-o� 7A 9 3C007"1 WELD COUNTY PURCHASING 8,_ 1301 N.17th Avenue,Greeley,CO 80631 _ reverettaweld.gov r, caeisert( weld.gov LP _ ��r��,� ttaylor@weld.gov _G q u N 7 Y Phone:970-400-4222,4223 or 4454 DATE OF BID:JANUARY 29,2025 REQUEST FOR: LONG TERM DOCUMENT STORAGE DEPARTMENT: FACILITIES BID NO: B2500011 PRESENT DATE: FEBRUARY 3,2025 APPROVAL DATE:FEBRUARY 19,2025 VENDOR Smart Document Management LLC 1133 Riverside Avenue Fort Collins,CO 80524 RAZR Logistics,L.L.C. d/b/a WarehousingiT 7009 S.Jordan Road Centennial,CO 80112 Workspace Innovations 4414 East Harmony Road#100 Fort Collins,CO 80528 VCR Companies,LLC(Non-responsive) d/b/a Vital Records Control 950 Vapor Trail,Suite 130 Colorado Springs,CO 80916 2025-0343 7./3 5C 002_-1 Hello