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Home My WebLink About20230874.tiff C6r C-V-I b (6335 FACILITIES DEPARTMENT \�� /� �: _ r (970) 400-2020 ir, 1105 H St., P.O. Box 758 Greeley, CO 80632 January 22, 2026 To: Board of County Commissioners From: Patrick O'Neill Subject: Downtown Custodial Contract Change Order 3 (Contract ID 9210) ZTL Partners won the bid award for custodial services for Weld County's downtown buildings. This included the properties located at 901 10th Street and 1008 9th Street. These addresses are being vacated as part of the redevelopment of block 66. Justice Services is being moved from 901 10th Street to the Marlborough building. A change order is required to remove the two vacant addresses from the contract and add services to the Marlborough building. The change will result in a monthly fee increase of$598.13. The new monthly cost will be $17,056.22. If you have any questions, please contact me at extension 2023. Sincerely, Patrick O'Neill Facilities Director c,onwi+ Cc: onba6.(s6-7) 2023 _priL z /cvz_co Z/cirao B 10025 BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW PASS-AROUND TITLE: Downtown Custodial Contract Change Order 3(Contract ID 9210) DEPARTMENT: Facilities DATE: 1.22.2026 PERSON REQUESTING: Patrick O'Neill Brief description of the problem/issue: 1008 9th street and 901 10th street are being vacated to accommodate the block 66 redevelopment,Justice Services is being moved into the Marlborough building.We need to modify the custodial contract to accommodate these changes. What options exist for the Board? 1.Accept Change Order 3. 2.Do not accept Change Order 3. Consequences: Change order 3 is needed for the continuity of custodial service at the Marlborough building. Impacts: Custodial services are needed to maintain a healthy work environment. Cost(Current Fiscal Year/Ongoing or Subsequent Fiscal Years: The change will result in a monthly fee increase of$598.13.The new monthly cost will be$17,056.22.The net increase of$598.13 is due to the larger size of the Marlborough building. Recommendation: The Facilities Department reccomends proceeding with Change Order 3. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Q Lynette Peppier c1'G Kevin D. Ross Change Order# 3 to Service Agreement Between ,'' � p Weld County and ZTL Partners Date: 1/22/2026 Original Agreement: Contract ID 9210 County Department: Facilities The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit A, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract is adjusted as follows: • 2025-2026 Monthly Contract Value Before CO3 = $16,458.09 • Remove 901 and 1008 = $704.65 (2025-2026 contract amount) • Add Marlborough Starting Feb 2, 2026 = $1302.78 (2026 price) • New monthly price for remainder of 2025/2026 contract = $17,056.22 All other terms and conditions of the Original Agreement remain unchanged. Yo ssin CONT R: By: J Date 01/28/2026 Name:Luis Torres Title: Chief Sales Officer BOARD OF COUNTY COMMISSIONERS ATTEST: ..fr,, ta;c„k, WELD COUNTY, COLORADO Weld County Clerk to the Board BY: eh/ 4-7 P Y e ut Clerk to the Bo�jfj4n Scott K James, Chair • ..1.. FEB 0 9 4�� ,a; ,Rbl fen i SYS Page 1 of 1 ZOZ3 Exhibit A ZTL Pricing ZTL PARTNERS CUSTODIAL SERVICES - MARLBOROUGH BUILDING Presented To: Presented By: Weld County Luis Torres Ruben Montiel Chief Sales Officer ZTL Partners Janitorial Services ZTL 16700 E 2nd Ave Aurora, Co 80011 PARTNERS 303.800.9857 January 21 th, 2026 Weld County Ruben Montiel 1301 N. 17th Ave Greeley, Co 80631 Dear Weld County, Mr. Montiel, and Esteemed Staff, ZTL Partners, a seasoned local Colorado firm, is thrilled to submit our bid for the janitorial services required by the County of Weld. With over three decades of experience in property services and an impressive portfolio that includes Amazon (Aurora), Hampton Partners, Raytheon Technologies, Grey Star Properties, and numerous governmental entities, we bring unparalleled knowledge and proficiency to the table. Upon meticulous review of your project requirements, we are ready to comply fully with the terms set out in your RFP. Our rich experience and established qualifications are well-aligned with this project, and we assure you of our commitment to delivering high-quality services that satisfy your needs. At ZTL Partners, our dedication to exceptional service is unwavering. We value open, timely communication and are always available to address your concerns. We view each project as an opportunity to build enduring relationships with our clients, firmly believing that our professional approach, industry expertise, and devoted service ethic position us as an invaluable asset to your project. We are pleased to offer two key services at no additional cost. Firstly, our Emergency Dispatch Call Center, operational 24/7 all year round, ensures prompt response to any urgent cleaning needs or unexpected emergencies, offering you peace of mind and maintaining the cleanliness and safety of your facilities. Secondly, our comprehensive online portal is a one-stop solution for effective project management, allowing you to monitor your project, report QA issues, access billing details, and liaise with your account manager any time of the day. We are thankful for your consideration and eagerly anticipate the opportunity to collaborate with the County of Weld. For a succinct overview of our proposal, kindly refer to the enclosed executive summary. We are on standby to provide clarifications or answer any questions you might have about ZTL Partners or the attached documents. We are excited about the prospect of sharing our passion for service with you and look forward to a successful partnership. Thank you for your time and consideration. Yo s sin ZTL Partners Luis Torres Chief Sales Officer Executive ZTL Summary PARTNERS ZTL Partners is excited to present a comprehensive proposal for providing janitorial services to the County of Weld's Marlborough building. We bring over 30 years of experience in the property services sector, specializing in delivering superior janitorial services to a variety of clients, including local government bodies and renowned private corporations. Our proposed services include routine cleaning, deep cleaning, and on-demand special event cleaning, ensuring a high standard of hygiene and cleanliness across all buildings. This includes office spaces, council chambers, conference rooms, hallways, bathrooms, kitchens, breakrooms, stairs, elevators, and customer-facing areas. Our team will also manage waste and recycling bins, restocking necessary supplies. As a Colorado-based company, we understand the unique needs of local entities and are committed to delivering top-notch services that meet these specific requirements. We have a robust workforce trained to the highest standards of cleanliness and customer service, ensuring our ability to maintain the cleanliness of all 4 centers in a timely and efficient manner. A key feature of our service is our Emergency Dispatch Call Center, which operates 24/7, 365 days a year, ensuring we're always available to respond to urgent cleaning needs or unforeseen emergencies promptly. This service, offered at no additional cost, provides our clients with the peace of mind of knowing that assistance is always just a phone call away. Another cornerstone of our offering is our online portal, a unified project management system that gives clients real- time access to project updates, quality assurance reports, billing information, and a direct line of communication to their account manager. This portal is designed to foster transparency, provide critical information, and empower our clients to manage their services effectively. We believe that our experience, commitment to exceptional service, and advanced capabilities make us the ideal partner for the County of Weld. Our proposal is designed to deliver a high-quality, cost-effective janitorial solution tailored to the specific needs of the City. We're excited about the opportunity to serve the County of Weld, contributing to a clean, safe, and healthy environment for its staff and the public. Contractor Pricing ZTL Janitorial Services Please see Page 29 for more details d/b/a ZTL Partners 16700 E. 2nd Ave Aurora, Colorado 80011 ZTL Partners Page 3 of 38 County of Weld Table of Contents ZTL PARTNERS Executive Summary 3 Table of Contents 4 Background Experience 5 References 6 Transition Plan Timeline 30 Days 7 Transition Team, Account Manager and Leads 9 Our People, Your Team 9 Samantha Hallman Janitorial Division Superintendent 10 Frank Rojo Region Manager 11 Richard Carson Site Supervisor 12 On-Site Support 13 Training, Safety and Hiring Practices 14 Uniforms, Dress, and Shoes 16 Staffing Plan 17 Quality Assurance Program 19 Quality Inspection Process 21 Administrative Support 23 Emergency Dispatch 24 Emergency Response 24 ZTL Portal 25 Communication, Contact, and QA 26 ZTL Partners Sustainability Statement 27 ZTL Partners and Green Seal Cleaning Products Statement 28 Pricing 30 Additional Pricing 30 Out-of-Scope Pricing 30 Required County Documents 31 ZTL Partners Page 4 of 38 County of Weld Background Experience ZTL PARTNERS ZTL Partners is a recognized leader in the property services industry, with over 30 years of specialized experience in janitorial services. As a Colorado-based company, we have a rich history of serving both private and public sector clients across the state. Our extensive portfolio includes high-profile clients such as Amazon (Aurora), Hampton Partners, Raytheon Technologies, and Grey Star Properties. In the public sector, we've had the privilege of serving a range of governmental entities, including the State of Colorado, Adams County, Weld County, and the City of Centennial. These experiences have given us a deep understanding of the specific needs and standards of local governments, allowing us to deliver tailored services that meet and exceed expectations. Our work with Weld County, where we handle cleaning services for the Judicial Buildings, and with Adams County, where we manage cleaning for head start facilities, are prime examples of our ability to handle large-scale, complex janitorial contracts. We're proud of our track record in maintaining high standards of cleanliness, ensuring the safety and well-being of staff and the public across these facilities. In addition to our contract-based work, we've also been successful in providing on-demand services, flexibly responding to the unique and evolving needs of our clients. Our commitment to flexibility is backed by our 24/7 Emergency Dispatch Call Center, which ensures we can respond promptly to urgent cleaning needs or unforeseen emergencies. We bring a comprehensive, client-centric approach to every project. From routine cleaning to deep cleaning, we use top-of-the-line cleaning supplies and equipment, ensuring the best possible results. Our teams are composed of highly trained professionals, dedicated to delivering services of the highest quality. Furthermore, our clients have the benefit of accessing our online portal, a unified project management system that offers real-time updates on project progress, quality assurance reports, and billing information. This tool, provided at no additional cost, underscores our commitment to transparency, empowering our clients with the information they need to manage their services effectively. At ZTL Partners, we are fully licensed, bonded, and insured, and we hold ourselves to the highest ethical standards. Our long-standing success in this industry is a testament to our unwavering commitment to exceptional service, professionalism, and customer satisfaction. We look forward to bringing our expertise to the County of Weld, and to becoming a trusted partner in maintaining the cleanliness and safety of your facilities. ZTL provides services to municipal, City, government, multi-family, and residential customers throughout Colorado. This includes facilities such as apartment communities, libraries, government offices, City and city halls, public health centers, police stations, recreation centers, and more. Below is a sampling of those clients: • City of Lafayette • City and County of Denver • Denver Public Schools • City of Aurora • City of Wheat Ridge • Metro Housing Authority • Gilpin County • City of Westminster • Aurora Public Schools • City of Greenwood Village • City of Golden • Denver Housing Authority • Griffs Residential • City of Breckenridge • Weld County • Frontier Airlines • Grey Star Properties •Adams County • Weld County •Amazon • Sky Ridge Medical Center • Hampton Partners • The State of Colorado • Raytheon Technologies • City of Greeley ZTL Partners Page 5 of 38 County of Weld References ZTL PARTNERS Name Contact Information Square Footage Customer Comments Since Murphy Creek Michael Tucker 800,000 2012 ZTL Janitorial Services has expertly Metropolitan Purchasing Manager maintained Murphy Creek Metropolitan District No. 3 (720)513-4028 District's 22 recreation and daycare mtucker@murphycmd.net facilities, spanning 800,000 square feet. Our dedication to cleanliness and attention to detail is unmatched. ZTL's tailored approach to each facility's needs has been invaluable. We not only excel in their tasks but also emphasize building relationships within the community. Adams County Sharon Saulsbery 18,981 2023 ZTL Janitorial Services has been Head Start Custodial Supervisor honored to serve all of the Adams County (720) 734-3315 Head Start centers in early 2023. Since taking over the head start janitorial services ZTL has stripped and waxed 4 of the 5 centers and has serviced numerous out-of-scope calls. Greeley, Co Ruben Montiel 180,000.00 2023 ZTL Janitorial is responsible for the Custodial Supervisor cleaning of the entire County Judicial (970)302-8285 system in downtown Greeley. ZTL is responsible for restrooms, hallways, public areas,judge chambers, courtrooms, a historic 100+year old courthouse among other areas. ZTL Partners Page 6 of 38 County of Weld Transition Plan ZTL Timeline 30 Days PARTNERS Day Transition Plan for the County of Weld Marlborough Building Task Description Contract Task Phase 1 Award Notification to ZTL 2-3 Set initial meeting between ZTL Senior Management Staff and customer-designated personnel Initial Meeting Topics 4-6 Review all contract details, discuss start-up timeline and transition details An internal review by ZTL Senior Management of all scope work Meet with vendors to order all chemicals, equipment, vehicles, and consumable products Review areas of installation for chemical dispensing systems, review process with Customer staff for installation ZTL operations department to input the scope of work (frequency and tasks) into the internal operating system ZTL Internal Scheduling / HR Processes 7- ZTL internal meeting to review project staffing levels and recruitment needs 11 BD, Quality and Safety Manager, and Operations review of the scope of work and schedules Human resources to arrange for multiple meetings (depending upon the availability of crew)to provide training, operations, etc. in conjunction with contract supervisors and the Quality and Safety Manager Security/ Badging (ZTL HR) 11- Collection of all necessary documentation for HR processing 15 Provide all necessary documentation for security clearances to the Customer designated personnel Payroll 16 ZTL Payroll Manager to review all pay rates and benefits and input them into the payroll system ZTL Purchasing 17 Place order for all consumable items Place order for all chemicals Place order for all equipment Billing 18 Billing manager to review invoicing guidelines (as dictated in the contract with Account Manager) 19 Billing Manager, prepares all billing to be input, and sample invoices are provided to the Customer for Approval Follow Up—Continuing meetings with Customer 20 Review of facility maps that include schedules, areas, and tasks (adjust as needed with input from Customer) 21 Review of supervision roles and quality assurance procedures with Customer Staff 22 Account manager's initial scheduling of employee shifts presented and reviewed ZTL Partners Page 7 of 38 County of Weld 24 Review of on-site and off-site scheduling for training documentation 25 Discussion of on-site storage of all equipment and supplies 26 Review of on-site emergency procedures—discussion of training of crew Final Phase Preparation 27 Internal ZTL start-up team meetings to ensure all topics addressed 27 Quality and Safety Manager to present final work schedules and shifts 28 Walk of all sites—alarm and key code procedures reviewed—establish building material storage 29 Uniform distribution to existing and new Customer employees 29 Issue badges to approved, successful employees 29 Delivery of supplies and distribution and set up of all janitorial storage locations and closets 29 Set Customer up with ZTL Portal for ticket submission and project tracking Final ZTL and Customer Team Meeting 29 Review all timelines and schedules and ensure meeting Customer expectations and scope of work Ongoing Quality Control Communication 35 Meeting with ZTL and customer teams to evaluate transition 40 Amend schedules as needed 30 Initiate Quality Control procedures and schedule future meetings/inspections This transition plan is estimated to take 30 days, however, ZTL is capable of implementing this transition plan within 14 days for customers requiring a quick turnaround For the first month, ZTL will conduct weekly walkthroughs with a County of Weld representative. After the first month, ZTL will conduct bi-weekly checks with the County representative, for 1 month. After two months of service, ZTL will conduct check-ins with the County representative as needed. ZTL Partners Page 8 of 38 County of Weld Transition Team, Account Manager and Leads ZTL PARTNERS Account Manager and Lead Luis Torres Chief Sales Officer and principal transition manager for this account Office) (303) 800-9857 x 345 Mobile) (720)400-5927 Email) Luis@ZTLPartners.com Transition Team Katie Heims James Peterson Mark Lang Director of Custodial Services Director of Operations for Custodial Custodial Scheduler Services 15+ years of experience in 7+ years of experience in commercial and multi-family 35+ years of experience in commercial and residential janitorial janitorial services. Lead for the ZTL commercial and governmental services (with experience in implementation of the ZTL janitorial services(with experience education services). In charge of all Governmental Janitorial Services. in prison services). ZTL Custodial services scheduling. Our People, Your Team At ZTL, we passionately uphold our unwavering excellence. With our customer-centric approach and commitment to delivering exceptional service through our exceptional team, we are confident that choosing our exceptional people. We firmly believe in the power ZTL means opting for nothing short of the very best. of the "We Can" mindset, pushing ourselves to not Your satisfaction is our ultimate goal, and we are only meet but consistently exceed and surpass your ready to surpass all your expectations with expectations. Each and every ZTL employee unparalleled service and dedication. embodies this philosophy, infusing their work with determination and dedication. At the core of our With well-managed people in the right jobs, County of success lies our ability to attract, select, and retain Weld will benefit in many ways: • the individuals who embody our fundamental values of public County of Weld's ability to focus on serving the respect, integrity, collaboration, innovation, and - Higher quality service excellence. We take great care in selecting the best • Increased productivity and reliability talent from diverse backgrounds, ensuring they • Professional interaction with employees and the receive comprehensive training to hone their skills. We public empower our team to take ownership and be • Reduced turnover, resulting in more familiar faces accountable for their actions, fostering a sense of and more consistent service pride and passion in their work. Recognizing the • Lower costs because of a safer workplace importance of acknowledging outstanding performance, we generously reward our exceptional employees, creating a thriving environment of ZTL Partners Page 9 of 38 County of Weld Samantha Hallman ZTL Janitorial Division Superintendent PARTNERS Summary Ms. Hallman has served as ZTL's Janitorial Division Superintendent for more than a decade. During her tenure she has offered impactful training guidelines and practices, and supervisory and management expertise. Additionally, Ms. Hallman oversaw ZTL's expansion from 1,000,000 SF cleaned daily to 9,000,000 SF (in 2015). She has exceptional customer relations experience and is a highly motivated self-starter, with a strong work ethic, she is an experienced problem solver within a fast-paced environment. Janitorial Division Superintendent, ZTL Partners Denver, Co; January 2010—present • Responsible for all ZTL Colorado Accounts • Improved operational systems and processes to support the ZTL Mission • Cut ZTL Janitorial spending by 25% between 2015-2019 • Oversees 2,645 employees within ZTL Janitorial • Creates and adapts hiring prices to support the ZTL mission • Monitored janitorial staff performance and took corrective action when necessary • Oversees overall financial management, planning, controls, and systems Region Manager, ZTL Partners Denver, Co;April 2008— January 2010 • Successfully managed a janitorial region encompassing multiple locations from April 2008 to January 2010. • Oversaw a team of janitorial staff, ensuring efficient operations and high-quality cleaning services in each facility. • Implemented and enforced strict cleaning protocols and safety standards, resulting in improved cleanliness and reduced workplace incidents. • Conducted regular inspections to maintain the highest level of cleanliness and identify areas for improvement, leading to enhanced client satisfaction. • Developed and executed training programs for janitorial staff, equipping them with essential skills and knowledge to deliver exceptional service. • Collaborated with clients to understand their specific cleaning needs and tailored services to meet and exceed their expectations. • Managed budgets and resources effectively, optimizing costs while maintaining superior service quality. • Resolved customer complaints promptly and professionally, turning potential issues into opportunities for enhanced client relationships. • Fostered a positive and motivated work environment, boosting employee morale and reducing turnover within the janitorial team. • Played a key role in securing new contracts and expanding the company's janitorial services in the region. Education MBA, University of Colorado Denver ZTL Partners Page 10 of 38 County of Weld Frank Rojo ZTL Region Manager PARTNERS Summary For more than a decade Mr. Rojo has held administrative positions within ZTL overseeing the Mountain West Region. Through this time, he has shown exceptional customer relations, excellent decision making and problem- solving skills. He's a highly motivated self-starter, with a strong work ethic and complete mastery of the ZTL core values and principles. He's an integral part of the ZTL team and an excellent team player who makes a great addition to any team. Mr. Rojo is fluent in both English and Spanish. Region Manager, ZTL Partners Denver, Co; January 2010—present • Successfully managed a janitorial region encompassing multiple locations from April 2008 to January 2010. • Oversaw a team of janitorial staff, ensuring efficient operations and high-quality cleaning services in each facility. • Implemented and enforced strict cleaning protocols and safety standards, resulting in improved cleanliness and reduced workplace incidents. • Conducted regular inspections to maintain the highest level of cleanliness and identify areas for improvement, leading to enhanced client satisfaction. • Developed and executed training programs for janitorial staff, equipping them with essential skills and knowledge to deliver exceptional service. Region Manager, ZTL Partners Denver, Co;April 2009— January 2010 • Demonstrated strong leadership as a Janitorial Area Supervisor from April 2009 to January 2010, overseeing the cleaning operations of multiple facilities. • Directed and guided a team of janitorial staff, ensuring adherence to cleaning schedules, quality standards, and safety protocols. • Conducted regular site inspections to assess cleanliness levels and promptly addressed any deficiencies, resulting in consistently well-maintained facilities. • Implemented efficient cleaning processes and best practices, optimizing productivity and reducing operational costs. • Trained and mentored janitorial staff, enhancing their skills and knowledge, and fostering a cohesive and high-performing team. • Collaborated with facility managers and clients to understand their specific cleaning requirements and customized service plans accordingly. • Effectively managed janitorial supplies and equipment, ensuring their availability and proper maintenance. • Implemented sustainability initiatives, such as waste reduction and environmentally friendly cleaning practices, contributing to a greener and more eco-conscious approach to janitorial services. • Acted as a liaison between clients and the janitorial team, promptly addressing client concerns and ensuring exceptional customer satisfaction. • Assisted in the recruitment and onboarding of new janitorial staff, ensuring a smooth integration into the team and maintaining adequate staffing levels. Education MBA, University of Colorado Weld ZTL Partners Page 11 of 38 County of Weld Richard Carson ZTL Site Supervisor PARTNERS Summary Mr. Carson has escalated through the ZTL ranks over the last 6 years and has proven to be a dynamic, motivated and dedicated facilities manager with a proven track record. Mr. Carson has an eye for efficiency and has dedicated his entire career at ZTL to maximizing efficiency. Mr. Carson has expanded ZTL's ability to service both commercial and government entities. Mr. Carson is fluent in English and Spanish. Area Supervisor, ZTL Partners Denver, Co;April 2019—present • Maintain high standards of cleanliness and sanitation across multiple facilities, conducting regular inspections and implementing corrective actions to meet quality targets. • Develop and implement efficient cleaning schedules and workflows, optimizing productivity and resource utilization while adhering to budget constraints. • Train and mentor janitorial staff in best practices, safety protocols, and customer service, resulting in a motivated and skilled team delivering exceptional results. • Collaborate closely with facility managers and clients to understand their specific cleaning needs, promptly addressing any concerns or special requests. • Successfully manage janitorial supplies and equipment, ensuring their proper maintenance and availability to support seamless operations. • Implement eco-friendly practices and waste reduction initiatives, contributing to environmentally responsible and sustainable janitorial services. • Foster a positive and inclusive work environment, encouraging open communication and teamwork among team members. • Act as a point of contact for client interactions, building strong relationships and consistently exceeding customer expectations. Foreman, ZTL Partners Denver, Co;April 2016— January 2019 • Proven track record as a reliable and skilled Janitorial Foreman, overseeing cleaning operations and leading a team of janitorial staff. • Demonstrated exceptional organizational abilities, effectively scheduling and coordinating cleaning tasks to ensure timely and efficient completion. • Directed and motivated the janitorial team, fostering a positive work environment and promoting a culture of excellence and teamwork. • Conducted training sessions for janitorial staff, providing guidance on cleaning techniques, safety protocols, and the proper use of equipment and cleaning agents. • Implemented quality control measures, regularly inspecting work areas to maintain high cleanliness standards and promptly addressing any issues. • Managed inventory and supplies, ensuring adequate stock of cleaning materials and equipment for smooth operations. Education Bachelor of Science in Business Administration, University of Colorado Weld ZTL Partners Page 12 of 38 County of Weld On-Site Support ZTL PARTNERS At ZTL Janitorial Services, we recognize the importance of having consistent onsite management to ensure the smooth operation of our services and to promptly address any concerns or adjustments that may arise. To fulfill the County of Weld's requirement for Onsite Management/Manager-on-Duty (MOD), we have established a dedicated protocol. Dedicated Onsite MOD ZTL will assign a dedicated Manager-on-Duty for the County of Weld facilities. This MOD will be a seasoned member of our team with extensive training in janitorial services and onsite management. They will be present during peak janitorial hours and will serve as the primary point of contact for any immediate concerns related to our services. This MOD will be fluent in both English and Spanish to ensure that nothing gets lost in communication. Routine Inspections and Quality Control Our MOD will regularly perform walkthroughs and inspections of all facilities to ensure that the quality of our service meets the high standards that both ZTL and the County of Weld expect. These inspections will serve as a proactive measure to identify and rectify any potential issues before they escalate. Direct Communication Line To facilitate seamless communication, we will provide a direct line of contact to our MOD. This ensures that if the City has any immediate needs, feedback, or adjustments to service requirements, they can be addressed swiftly without delay. Continuous Training We believe in the continuous growth and development of our team. Our MOD will regularly participate in training sessions to stay updated with the latest best practices in janitorial management and to ensure the efficient integration of any new requirements or technologies that the County of Weld might adopt in the future. Feedback and Adjustments The MOD will hold monthly meetings with the City's representatives to gather feedback, review performance metrics, and make any necessary adjustments to our services. This proactive approach is intended to foster a collaborative and transparent relationship. Our focus on having a consistent Manager-on-Duty for the County of Weld highlights our commitment to excellence, proactive management, and effective communication. We understand that janitorial services play a pivotal role in maintaining the City's facilities, and our MOD system ensures we deliver consistent and high-quality results. Pay for the Manager on Duty Position Hourly Rate Licensed (MOD) or any other support staff Custodial Manager $30.00 N will be based on the table to the right. Custodial Supervisor $25.00 N These costs are considered Custodial Lead $23.00 N ZTL's cost of doing business and are paid for through ZTL Custodial Cleaner $23.00 N overhead and not billed directly Day Porter $23.00 N to the County except for Custodial Floor Tech $23.00 N "Custodial Cleaner." Custodial Emergency Dispatcher $23.50 N cleaners are considered the cost of service for the County. On-Call Custodial Supervisor $23.00 N ZTL Partners Page 13 of 38 County of Weld Training, Safety and Hiring Practices ZTL PARTNERS Team member wellbeing is a top priority. If team members are happy at their place of work, then their place of work will flourish. Under Colorado Law employees are allowed a mandatory 10 days of paid vacation time. ZTL disagrees with the Law and believes that employees require 14 days of paid vacation time. 9 months of maternity leave for parents (details are outlined in the employee handbook) which can be split as the employee seeks fit. And 6 months of unpaid leave each year. Colorado law also requires 1 hour of paid sick leave per every 30 hours worked. Again, ZTL disagrees with this policy and instead offers 72 hours of paid sick leave and indefinite sick leave per year at day 1. ZTL also believes that unused vacation days or paid sick leave days should accumulate during an employee's tenure and an employee can use all or some of their unused time when they deem fit. Pay at ZTL Security Compliance & Team Member Health Care Background Checks We need a minimum of 3 references Team member well-being is a top of relevant work experience for the ZTL has partnered with the priority. If team members are happy position you are applying for. We Colorado Bureau of Investigation at their place of work, then their understand that in an ever-changing (CBI)to conduct background checks place of work will flourish. ZTL world, you might not necessarily on newly hired team members, and Partners offers all full-time have relevant work experience as recurring periodic background employees Medical, Vision, Dental, this may be among your first jobs. checks on current employees. For and Life insurance. All part-time As such please provide 3-character facilities requiring additional security employees are eligible for Medical, references who can speak to your clearances, ZTL has partnered with Vision, and Dental insurance. ZTL character. We work with the Federal Bureau of Investigation will cover 60% of insurance Commercial, Residential, Multi- to conduct additional (federal) premiums for all full-time Family, and Government customers. background checks. employees. ZTL will cover 50% of All of which have different insurance premiums for all part-time requirements for our staffing team. employees. ZTL will include The below list specifies where you employee children and spouses in can be assigned based on your the ZTL Medical, Vision, and Dental background. plans. Commercial, Multi-Family Residential Government No experience necessary for Experience necessary for janitorial Experience necessary for janitorial janitorial work that does not operate work (3-year min) work (3-year min) machinery -5-day workweek -4-day workweek -No limit workweek -Starting Pay$20.00/hr -Starting to Pay$17.00/hr -Starting Pay$20.00/hr -Overtime Rate: $30.00/hr -Overtime Rate: $37.50/hr -Overtime Rate: $30.00/hr -Weekend Rate: $26.50/hr -Weekend Rate: $27.50/hr -Weekend Rate: $26.50 /hr Discover the Power of ZTL-Certified Custodial Staff! At our organization, we take training seriously, which is why our custodial staff undergo rigorous instruction from our highly skilled in-house trainers. Not only are they trained in the ZTL quality assurance practices outlined in the ZTL Janitorial Handbook, but we also equip them with essential life skills like CPR. Our staff not only understand but also ZTL Partners Page 14 of 38 County of Weld passionately adhere to and instill all the ZTL Quality Standards set forth in the Janitorial Handbook, ensuring unmatched excellence. To ensure top-notch performance, we demand that our custodial techs demonstrate a profound understanding of the ZTL Cleaning Practices and Procedures before setting foot on any premise. They prove their expertise by acing the challenging ZTL 101-point site inspection, which simulates a real office space complete with a kitchen, cubicles, large foyer, and a 12-stall restroom. Only those who achieve an outstanding rating of 98% or higher are granted the honor of representing ZTL. For locations requiring secure access, such as police stations, 911 call centers, or courtrooms and judge offices, we go the extra mile. Our staff undergoes specialized training to handle these sensitive environments with the utmost care and professionalism. But our dedication doesn't end there. We believe in the power of knowledge retention, and that's why those who pass the 101-point inspection must also demonstrate their mastery by teaching the ZTL Janitorial Material back to our trainers, ensuring their knowledge remains sharp and up-to-date. We understand that labor costs can be a significant challenge in facilities management. That's why we've invested in building a workforce that is not only well-trained but also prepared to meet all requirements. By responding promptly to service requests and reducing the need for local providers, we have honed a methodology that guarantees top- notch service delivery. The key to maximizing the value of human resources lies in selecting the right staff mix. With our ZTL-certified custodial team, you can rest assured that your facility will receive nothing less than the finest care and attention. Join us now and experience the difference that a dedicated, trained, and skilled team can make for your facility management needs. ZTL Partners Page 15 of 38 County of Weld Uniforms, Dress, and Shoes ZTL PARTNERS f . ZTL ° PARTNERS ° JANITORIAL EMPLOYEE !?615ERYICES Z++somas C m iiik O I. vA L R t ITI -I " A D I O MARIA GARCIA x, CUSTODIAN iYr 11011 EXP 10 03 2023 0 a 4 • All custodial staff must wear a • Shirt color may vary between ZTL IDs have: collared shirt with the ZTL Logo on Blue, Black, and Grey. The color • ZTL Logo the left-hand side. The first button difference simply denotes • Employee Colored is optional, but the second button position. Image must be buttoned. • Blue - Custodial techs • Employee Name • All custodial staff must have on • Black-Tech Supervisors • Employee their person their ZTL-issued ID • Grey- Custodial Supervisors Position badge, which must be always • Employee ID # visible. • Security Hologram All custodial staff must wear black dress pants or black dress active flex pants. Any other color of dress pants is inconsistent with the ZTL brand. Jeans of any time are not allowed. All custodial staff must also wear black non-slip shoes. Open-toe shoes or non-slip shoes of color not black will not be allowed. Shoes must be non-slip. Having shoes that are not designated as non-slip is a violation of the ZTL employee safety handbook. ZTL Partners Page 16 of 38 County of Weld Staffing Plan ZTL PARTNERS Unlock the Power of ZTL: Your Ultimate Workforce Solution! When it comes to identifying and At ZTL, we take immense pride in responsibility, but a privilege. By hiring top-tier front-line workers, ZTL boasting the industry's lowest promoting from within and stands head and shoulders above turnover percentage. How do we emphasizing career succession, we the rest. Our secret weapon lies in achieve this remarkable feat? It's not foster a culture of loyalty and our ability to deploy dedicated just about offering competitive wages dedication that ensures our people Corporate, Regional, and Local and benefits—though we certainly stay with us for the long haul. HR/Recruiting Teams, solely focused do that too. We go beyond the norm on seeking out the most talented by providing intrinsic value to our Join forces with ZTL, and you'll individuals for your business. In people that goes far beyond witness firsthand the transformative today's challenging labor market, monetary rewards. power of a workforce that is carefully ZTL emerges as the undisputed #1 handpicked, nurtured, and developed solution to all your staffing needs. Our secret lies in prioritizing robust to reach its full potential. Say training and development for our goodbye to staffing woes and What truly sets us apart is our front-line workers. We believe that embrace a future where excellence unparalleled commitment to our investing in our employees' growth is the norm with ZTL by your side! workforce. and skill enhancement is not just a CUSTODIAL STAFFING GUIDELINES Cleaning Hours Per Day Evening Shift Building Proposed Wage Based on ISSA Standards Custodians Rate Marlborough 5.60 $16.50 2 PTE TOTALS 5.60 total cleaning hours per day 2 Part-Time Employee This staffing model includes all floor care and is built into the proposed pricing per facility ZTL Partners Page 17 of 38 County of Weld Per the RFP, which aligns with ZTL's staffing methodology, we will maintain the above sq ft/hr. cleaned by each FTE to adhere to ISSA standards, thus ensuring sustainably effective and safe cleaning. Based on this information, above are the proposed number of full-time custodians per facility. These numbers may be adjusted based on the guidance of the City appointed project manager and their Team. Lastly, we acknowledge and comply with all cleaning tasks and frequencies outlined in the RFP and the proposed staffing and pricing reflect this. Each FTE will work for 8 hours a day while providing custodial services to the City. MOD will also work a 8- hour shift to ensure smooth service on a day-to-day basis, with the exception of weekends when there is no MOD on site, but a MOD is on call, should issues arise. The hours above are a minimum projection and will be adjusted within a month into ZTL's service as we see fit and may extend or shorten time depending on the foot traffic of the facility within any given day. City input will also be used as a factor when determining whether to shorten or extend allocated service hours per facility. ZTL Partners Page 18 of 38 County of Weld Quality Assurance Program ZTL PARTNERS ZTL strives to provide 100% customer satisfaction. As part Our Quality Assurance program consists of documented of the ZTL Excellence Promise, we must clearly define what procedures, routine inspections, and frequent our clients expect from us, establish performance communications with our customers. In addition to customer standards, and measure the results. In partnership with our satisfaction, ZTL strives to provide continuous improvement clients,we develop standards of performance to measure to its services. Our clients benefit from technology-driven the quality of our services. We use these standards to track and proven performance solutions implemented by us. Our our performance against the needs of our clients. They are quality culture focuses on client satisfaction, involves clear, concise, and measurable. employees, measures performance, and strives for continuous improvement. Our quality management system places various processes into a single framework to support our client's quality goals. Inspections for our clients use this framework as a starting point for customizing a quality program for their facility. We improve efficiencies and are transparent about how we are performing against our goals through the C assurance pro-gram. To ensure that proper safety and service procedures are a top priority at your facility, we carefully select and train employees. We also provide them with ongoing training, guidance, and incentives. In addition,we invest in technology to effectively measure our performance and share it with our clients. Inspections As part of our quality management system, ZTL Portal,we inspect our clients'facilities regularly, according to their requirements (typically daily and weekly). While an inspection is conducted, tasks are rated on a pass/fail scale using the ZTL Portal, which is a web-based application that can be accessed through handheld devices. By implementing a Quality Assurance program,we can identify any discrepancies in our service delivery before they become a larger problem. If we discover a service issue during the inspection, we rectify the problem and implement a procedure to prevent a recurrence. As part of our commitment to full transparency,we ensure that our managers and supervisors conducting the inspection can communicate any uncovered issues to the client and other members of the account team via e-mail, phone, and radio. Our goal is to resolve the issue and ensure that our client is satisfied with how the matter was handled. Our Quality Assurance Program Includes: • First-line quality control includes • The onsite team conducts • For clients who want to self-inspections and peer scheduled (formal)and evaluate the perceived quality, reviews. unscheduled (informal)quality timeliness, or effectiveness of • Work performance is randomly control inspections. We review our services,we can also offer inspected daily about the results logs and any client satisfaction surveys as an documented job plans and inspection reports, and we optional service. Client standards. These inspections promptly address any issues complaints are investigated if facilitate prompt identification identified. surveys receive less than and correction of substandard • Compliance Audits: The onsite satisfactory ratings. The services and/or personnel manager and corporate corrective actions are performance. management conduct implemented and tracked until scheduled and unscheduled the problem is resolved, and the audits quarterly. Audits are also client is satisfied. conducted by other corporate • All client complaints are members to evaluate investigated by on-site management. Performance ZTL Partners Page 19 of 38 County of Weld compliance with all contractual Evaluation Meetings report obligations. validated complaints to identify any trends that may result in unscheduled periodic inspections. Corrective measures are implemented and tracked through resolution, resulting in client satisfaction Performance Tracking As previously mentioned, inspections and audit results are tracked using ZTL Portal to ensure everything we need to know about how we are performing is right at our fingertips. This system is an in-house, custom-built inspection system, designed specifically to assist in the field of custodial services. ZTL Portal accurately records the level of service performed, provides a succinct review of all cleaning areas within a room type, and reduces the administrative dependency of having to manually input collected inspection data. ZTL utilizes a hierarchal design that allows managers to view the historical performance of the accounts they and their people manage. The following benefits are achieved using this quality management system. ZTL Partners Page 20 of 38 County of Weld Quality Inspection Process ZTL PARTNERS Area Supervisor is Responsible for: • Scheduling inspections based on ticket creation rate for facility and ZTL QA standards • Generally, 1 random monthly inspection per every 5,000 SF • For Example, if the facility is 30,000 SF, ZTL will conduct 6 random monthly inspections • A particular area must meet or exceed a 90% score in order to be considered compliant with ZTL QA standards If the score is: 90% or greater: The ZTL Quality Assurance practices are considered to be followed. However, an in-depth investigation will need to occur in order to identify where quality control is failing and how it can be addressed. Less than 90% The ZTL Quality Assurance practices are considered not being followed. The Area Supervisor will need to identify if cleaning frequencies are being met, identify areas where QA is failing, and identify trends or areas where QA is failing repeatedly. Quality Inspections are the cornerstone of ZTL's Quality Program. ZTL's Quality Program appoints a Quality Representative (QR)for each work area and shift. One employee is designated as the QR for each work area, regardless of how several employees perform different custodial services within the same area. For that particular area, this individual is accountable and responsible for the total quality and customer satisfaction. • A ZTL crew member completes work in the area(s) assigned to them • QRs perform quality inspections in their area, documenting results and making corrections when necessary • Supervisors conduct routine Quality Inspections in all areas/buildings/facilities, document the results, and perform retraining when needed • All areas, buildings, and facilities are regularly inspected by the Operations Manager, and results are discussed with Supervisors and crew members, and retraining is conducted as needed • Routine random inspections are conducted by the Director of Operations and the Quality Manager in areas where deficiencies have escalated Reporting As part of ZTL's commitment to quality, we compile and review Quality inspection results on a regular basis. We create a Quality Inspection schedule for your facility, which identifies how many inspections are required at each location. ZTL developed this standard based on its proven methodology. Based on quality inspection results and customer feedback, we determine: • When a process is working, and no action is required • To ensure compliance with the process, further employee training may be required • If a process is not working, what action(s) should be taken to correct it? We track the location, user, date and time when the inspection started, how long it took, and what percentage of the review is completed. ZTL's Supervisors have immediate visibility into low scores and incomplete inspections since the quality review process is tracked and uploaded in real-time. Additionally, this system allows us to identify trends and correct issues in a proactive manner. ZTL Partners Page 21 of 38 County of Weld Work Order for Quality Inspections ZTL's Online Portal is seamlessly integrated with this system.ZTL's Online Portal automatically creates a Ticket when a deficiency is detected within a facility. Emergency and important stakeholders are notified immediately of the Ticket, and it may only be closed when the deficiency is resolved. Quality Inspection Reports An incident report is automatically created when a Quality inspection score is 90%or lower. Upon triggering this report, key stakeholders such as the Janitorial Superintendent, Region Manager, Area Supervisor, and operational supervisors who are responsible for the County's services receive a notification, which provides visibility of the low score to all stakeholders.As a result of this report, we are required to identify and implement an immediate fix(our short-term solution designed to prevent deficiencies from having a negative impact on our current work performance). A Quality Assurance Meeting is then facilitated by the Operations Leader, where root cause analysis is conducted, and long- term preventive measures and a corrective action plan are developed. In accordance with established schedules and plans, sufficient resources are assembled to complete the job satisfactorily, and actions are documented via the ZTL Portal system. Until all actions have been completed and quality service is fully compliant with the Corrective Action Plan, the Corrective Action Plan is executed and reviewed. Making a positive change to correct and prevent the issue from recurring requires determining the exact cause of the deficiency(e.g., lack of training, inadequate tools/materials, improper procedures/processes, etc.). Maintaining Quality and Achieving It Our proven systems ensure that ZTL achieves and maintains quality, all of which are designed to ensure our customers are satisfied with the cleaning services they receive. We have developed, refined, and evolved our quality program during our 30+ year history of successful business operations, during which our managers and employees have developed and refined best practices that work. All janitorial services in the County will be managed, scheduled, coordinated, and assured to be performed effectively by ZTL. During the course of this contract, we will be responsible for the performance and conduct of our employees. To fulfill the full scope of this contract,we will provide sufficient personnel. In order for these employees to begin working, they must be qualified, experienced, and fully trained. In addition to mitigating overhead and indirect expenses,ZTL offers competitive wages and benefits that will attract workers to perform your scope of work efficiently. According to ZTL's philosophy, command and control is centralized while execution is decentralized. As a result of this philosophy,our operations organizations share a common thread, resulting in a single point-of-contact for all aspects of your contract, backed by a designated manager for each shift, each building, and augmented by specialists in key operational functions to serve as an operational support system. We are able to operate dramatically differently from our competitors thanks to this management structure, which drives accountability and authority down to the lowest levels of our organization while maintaining top-level responsibility. For contract performance management and quality monitoring, ZTL has clearly defined authority and responsibilities. Keeping open lines of communication between our management and counterparts within the County will be our priority. We then use the information obtained through these lines of communication to plan, coordinate, and obtain feedback from our customers about the quality of our work. It is through sharing of information that we are able to make positive changes that last for a long time. ZTL is well known for providing supervision, training, employee management, customer relations, quality control, and quality assurance, as well as fostering a team-building environment for its operations in support of the County. ZTL is available 24 hours a day, 7 days a week to the County through our team-based approach, staffing plan, and Emergency Support call center. To ensure your needs are met, we have both a local team and an executive team to provide you with the highest quality service. We ensure continuous improvement in all we do at ZTL through the use of a trained, accountable workforce and specialized systems. This is ZTL's proven methodology for cleaning. ZTL Partners Page 22 of 38 County of Weld Administrative Support ZTL PARTNERS Support is provided by ZTL to our customers and ZTL team members in the following areas: • Invoicing and accounting • Affordability • Payroll • The administration of the business • A high standard of quality • Personnel • Health and Safety Training • IT(Information Technology) Due to this approach, ZTL is able to provide all the County's services without outsourcing or subcontracting. Bringing peace of mind to you is what we do. We continue to grow and expand, even in today's challenging business climate. At ZTL we know your janitorial services will be professionally, promptly, and correctly managed. Every employee is in tune with a set of standardized systems, processes, and tools that we use to conduct our daily operations. Among them are: • Emergency Support: ZTL's 24/7 call center provides round-the-clock support to customers and employees. Dispatchers are trained to respond to requests and concerns, create work orders, Incident Reports, and send pertinent information to Weekly Leadership Meetings. As a result of these processes, we hold ourselves accountable to meet both our commitments and our client's needs on any given day. • ZTL Portal: Our ZTL Portal allows us to document and track all work tasks due and completed. On their daily calls, Emergency Dispatch personnel review open and upcoming Work Orders with Leads and Supervisors. • Incident Reporting: Our team acts immediately when a standard is threatened, or an issue arises and takes steps to prevent recurrence. Our commitment to transparency and continuous improvement is achieved through this system. • Customer Survey: Each month, we ask our customers to rate our services for the previous month on a scale of 1-10 and suggest improvements we can make to improve our score the next month. The goal of this 1-minute survey is to facilitate continuous improvement and customer satisfaction. • Site Specific Check Lists: To ensure all services are performed according to the scope of work and schedule, ZTL prepares site-specific checklists for each facility (and at larger facilities, for each zone/area within the facility). • Leadership Meetings: Each week, our leadership teams meet to discuss various topics. By documenting actions and creating and documenting commitment dates, our teams maintain transparency as well as hold themselves and each other accountable for their actions. • Quality Assurance Inspections: We routinely document quality assurance inspections and their results. Work Orders are automatically generated for defects identified and incidents reported for scores below our standard by our Quality Control App for smartphones, ensuring proper follow-up and escalation. In order for our systems, processes, and tools to be effective, our employees must embrace our company culture and be in tune with it. As a result, we actively train all employees on our systems, processes, tools, and culture. Our commitment to transparency and communication with-and development of-our employees enable us to achieve this through a robust and continuous training program. As part of our commitment to tuning in our employees to our systems, processes, and tools, we offer Tuned In Scorecards, in which Leads, Supervisors, Managers, and Directors rate themselves on their level of tuning in the previous month. Employees and supervisors review the scorecard together after the supervisor adds a supervisor score. As a result of these reviews, employees gain valuable insight into their performance, areas for improvement, and areas for improvement. Employees and their supervisors can also use them to identify areas that need improvement and conduct additional training in order to improve those skill sets. This section describes the numerous support systems that ensure your service is provided correctly, safely, and on time. Moreover, we explain the systems we have in place to ensure your scope of work requirements are met to the highest standards and to prevent any issues from occurring. ZTL Partners Page 23 of 38 County of Weld Emergency Dispatch ZTL PARTNERS The ZTL Emergency Dispatch Center is available 24 hours a day, 7 days a week, 365 days a year. ZTL's Emergency Dispatch allows customers and employees to reach us at any time. We are distinguished from our competitors by our Emergency Dispatch Communications Center. Very few janitorial companies offer this sophisticated approach, instead using outsourced labor, pager systems, or call-back services. Every time you call ZTL's Emergency Dispatch Communications Center, you speak with a live employee. Emergency Dispatch serves as the central conduit for corporate support and supervisor reporting and accountability, as well as offering assistance to customers and employees with issues and work requests. County employees or ZTL staff can call a toll- free number 24 hours a day, seven days a week, and a ZTL representative will facilitate the resolution of any issue. Denver, Colorado is the headquarters of our Emergency Dispatch Specialists, who are all bilingual. One of the primary benefits of Emergency Dispatch is the handling of errors and omissions in a manner that ensures timely response, quick resolution, and analysis to identify root causes and methods to prevent a recurrence. Dispatching errors and omissions in a timely manner, quickly resolving problems, and identifying root causes and prevention methods are among the primary advantages of Emergency Dispatch. By facilitating all communications through Emergency Dispatch, ZTL provides better service to our customers and employees. Customers and Employees are Encouraged to use Emergency Dispatch via Phone, SMS, or Chat: • Report an incident • Issues with cleaning that can be controlled and those that cannot be controlled • Immediately report any emergency, such as a floor, a security breach, an injury or an auto accident • Complaints/Issues/Concerns/Requests from Customers • Request and obtain backup staff to fill staffing vacancies • Place an order for supplies • Uniform requests • Repair equipment • Obtain general information • Payroll, Information Technology, Human Resources, and Executive Assistance Requests • Customer service or additional cleaning requests • Respond to an emergency by mobilizing additional resources Emergency Response ZTL employs a dedicated 24/7 team of emergency personnel available to our customers 365 days a year. This emergency response team is composed of 12 individuals, who are on a rotation of 12 hours on and 12 hours off 7 days a week. Bio-Hazard Cleanup Emergency Services • In addition to the emergency response This is the ZTL Bio-Hazard cleanup This is the emergency response team, ZTL employs 5 dedicated crews crew. Crews are dispatched within 30 team. They answer all urgent (one for each region of Colorado[north, minutes to 1 hour. Automated system calls regarding accounts ZTL south, etc.]) with options to speak to a services and all services ZTL • Our emergency response team can get representative, 24/7. offers.Available 24/7. emergency services to all our Colorado accounts within 30-minutes to 1 hour, • Call: (720)903-2765 • Call: (303)802-1770 they answer about 300 calls a week • SMS: Does not support SMS • SMS: (303)802-1770 and can service them all within 1 hour Out-of-Scope • In 2021 the average emergency call This is a system to speak to an account manager to add, remove or change was resolved within 10 minutes services for a specific account. Available 24/7. • In addition to the emergency response team, ZTL offers other numbers for • Call: (720)903-3031 additional services • SMS: (720)903-3031 ZTL Partners Page 24 of 38 County of Weld ZTL Portal ZTL PARTNERS In order to increase customer satisfaction and quality, ZTL offers a customized, proprietary cloud-based project management system,ZTL Portal, which facilitates Benefits of the ZTL Ticket System: communication between customers, custodial staff, • Accessible from any device, all that is needed is an supervisors, and our support departments, including internet connection Emergency Dispatch and executive leadership. • Allows visibility for all tickets created, resolved, and Budgets, quality, safety, and schedules are all ensured being worked on through our Work Order system.As a result of this system, • Allows the appropriate departments and teams to supervisors are able to see the progress of Work Orders be notified and any associated issues, which allows them to correct • Requests, response times, and resolutions can be any quality, budget, safety, or scheduling issues at the tracked by both customers and ZTL earliest opportunity. Each of these operational priorities can • All tickets and incidents are stored online and also be viewed in management reports by ZTL customers. accessible 24/7 • Machine Learning algorithms are used to pick up It allows you to schedule and document tasks that need to patterns not only at your facility, but also at a region be performed at your facilities that are not part of your and state level usual, daily service. Work Orders may be submitted, • Allows for instant communication between you and tracked, messages sent to employees, and Quality ZTL staff Inspections can be viewed/tracked using this Work Order system. In the phase-in process, we work with the Country to determine how to tailor these schedules. k 1 ZTL Portal Features Include: ` • From any computer, customers can submit a .4" request directly to ZTL • All key stakeholders are notified of the work order .I 01 a request • In response to customer requests for work orders, 4 i 1 ZTL can respond immediately In'� ,I i �y • Requests, response times, and resolutions can be :° tracked by both customers and ZTL I • Survey customers ' ; : .f.r • Maintain a time-tracking system r, '. • • Maintain a record of supplies, orders, inventory, and 1- N I:,' 'e 4441 purchases �•,,, • Keeping track of custodial assets• Message history • 4. s can be accessed Aqi • Check out the services ZTL is contracted to provide �' • Prepare reports about ZTL's performance ZTL Partners Page 25 of 38 County of Weld Communication, Contact, and QA ZTL PARTNERS ZTL uses a mix of GPS attendance-based reporting for accounts needing accurate reporting and a state-of-the-art QA portal for reporting QA issues and tracking emergency service requests.ZTL uses Time by Intuit to track the hours worked by custodial staff who perform work on Zlim a properties that are billed at an hourly rate or customers who wish to participate in location- based attendance. Through the Time app, ZTL tracks the time team members clocked in and out and their location while the clock is running. - M _ The data collected through this application is used for billing purposes and can be viewed through the ZTL Portal. At ZTL, we take precision and efficiency to new heights with the implementation of Time by Intuit, a powerful tool that revolutionizes how we track the hours worked by our custodial staff. Whether we are working on properties billed at an hourly rate or catering to customers who wish to engage in location-based attendance, Time app is the ultimate solution. With the Time app at their fingertips, our team members can seamlessly clock in and out, and it goes beyond just that. The app also records their precise location while they are on the clock, leaving no room for uncertainty or discrepancies. This level of accuracy ensures that every minute worked is accounted for, delivering unparalleled transparency to both us and our valued clients. But the benefits don't stop there.The data collected through Time plays a pivotal role in our billing processes. By leveraging this precise information, we can accurately bill our clients for the actual time spent on their properties, ensuring fairness and accuracy in every transaction. And that's not all-the convenience of Time extends to our clients as well. Through our user-friendly ZTL Portal, customers can effortlessly access the data related to their properties, effortlessly reviewing the hours worked by our custodial staff and the corresponding billing information. This level of transparency and real-time access empowers our clients with the knowledge they need to make informed decisions and maintain complete control over their facilities' management. At ZTL, we believe in harnessing cutting-edge technology to enhance our services, and Time by Intuit is a shining example of this philosophy. With this innovative app,we redefine the way we manage time, attendance, and billing, empowering both our team members and our clients with unmatched accuracy, transparency, and efficiency. Experience the difference that precision can make in facility management with ZTL and Time by Intuit leading the way! ZTL Partners Sustainability Statement ZTL PARTNERS At ZTL Partners, we recognize that our actions today shape the world of tomorrow. Sustainability is not just a buzzword for us; it's a commitment woven into the very fabric of our operations. Our dedication to creating a more sustainable, equitable, and resilient world is mirrored in our strategies, decisions, and daily operations. Our Sustainability Initiatives: 1. Eco-Friendly Operations: We have transitioned to energy-efficient office spaces, incorporating renewable energy solutions, waste management practices, and water conservation systems.We continuously seek out opportunities to reduce our carbon footprint. 2. Sustainable Supply Chain: ZTL Partners actively collaborates with suppliers and partners who share our commitment to sustainability.This means prioritizing businesses that utilize eco-friendly materials, prioritize fair labor practices, and take measurable steps towards reducing their environmental impact. 3. Community Engagement: Believing in a grassroots approach, we engage with local communities to sponsor and participate in tree-planting events, cleanup drives, and environmental education initiatives. 4. Employee Empowerment: Our team is our strength. We provide them with regular training on sustainability best practices and empower them to be champions for eco-friendly initiatives, both at work and in their personal lives. 5. Green Investments: Recognizing the power of financial influence, we allocate a portion of our investments to green bonds, sustainable projects, and startups pioneering innovative solutions for a greener planet. 6. Transparent Reporting: Every year, we release a comprehensive sustainability report, detailing our progress, challenges, and future goals. This keeps us accountable to our stakeholders and ourselves. 7. Innovative Solutions:At ZTL Partners,we continuously research and integrate sustainable technologies and methodologies into our workflow. From using Al for efficient energy management to digital solutions that reduce paper consumption, innovation is at the forefront of our sustainability journey. Commitment to the Future: We understand that the journey to a sustainable future is a continuous one. Our pledge is not just to maintain the status quo but to actively seek out ways in which we can push boundaries and set new standards in sustainability. At ZTL Partners, we believe in walking the talk. Our commitment to sustainability goes beyond just policies and manifests in our daily actions, creating a ripple effect that we hope will inspire others to join us in our mission for a brighter, greener, and more equitable tomorrow. ZTL Partners "We Can." ZTL Partners Page 27 of 38 County of Weld ZTL Partners and Green Seal Cleaning Products ZTL Statement PARTNERS At ZTL Partners, our commitment to environmental responsibility and the health of our stakeholders is unwavering. Central to this pledge is our proactive choice to incorporate Green Seal-certified cleaning products in all our operations and facilities. Green Seal stands as a beacon for sustainability, setting stringent criteria that ensure products are both environmentally responsible and effective. By choosing Green Seal cleaning products, we're not only ensuring a thorough and hygienic cleaning process but also reducing the ecological impact of our cleaning practices. Our dedication to these certified products serves multiple purposes: 1. Environmentally Safe: These products have minimal impact on our environment, reducing the release of harmful chemicals into our waterways, air, and soil. 2. Health and Safety: By reducing the use of toxic chemicals, we are safeguarding the health and well-being of our employees, clients, and visitors. The reduced potential for respiratory issues, skin irritations, and other health concerns speaks to our commitment to holistic wellness. 3. Efficacy: Despite their environmentally-friendly formulations, Green Seal products meet the highest standards of cleaning efficacy. This ensures our facilities remain pristine, adhering to our high standards of hygiene and cleanliness. 4. Accountability and Transparency: Our adoption of Green Seal products underscores our commitment to sustainability. It provides a clear, verifiable benchmark of our green initiatives and offers our stakeholders a transparent view of our sustainability practices. At ZTL Partners, our switch to Green Seal cleaning products is more than a choice; it's a testament to our unwavering commitment to a greener, healthier, and more sustainable future. We are proud to set a standard, hoping to inspire other organizations to make eco-conscious choices. ZTL Partners Page 28 of 38 County of Weld ZTL Partners Bid Proposal : Janitorial Services for ZTL the County of Weld PARTNERS ClearChecks Ensuring Safety &Trust: Our Commitment with ClearChecks Safety, trust, and reliability form the backbone of our operations, especially when it pertains to programs like Head Start that revolve around our children. At ZTL Partners, our choice to partner with ClearChecks for our employee background checks is a reflection of our dedication to these principles. Why ClearChecks? 1. Comprehensive Scrutiny: ClearChecks offers one of the most exhaustive background checking processes in the industry. Every aspect of an employee's history, including criminal records, prior employment verifications, and relevant certifications, is scrutinized thoroughly. 2. Speed and Efficiency: In the fast-paced janitorial industry, we understand the need for timely hires. ClearChecks provides quick yet detailed background checks, ensuring that we can onboard trustworthy personnel swiftly and without compromising on safety. 3. Data Accuracy: Leveraging advanced technology and comprehensive databases, ClearChecks guarantees a high degree of accuracy in its reports. This ensures that our decision-making process is based on verified and reliable information. 4. Continuous Updates: The world is dynamic, and people's circumstances can change. With ClearChecks, we receive regular updates on our employees, enabling us to take proactive measures if new information comes to light. 5. Transparency &Compliance: ClearChecks adheres to all federal and state regulations regarding background checks, ensuring that the privacy rights of individuals are respected and protected. What This Means for the County of Welds' Head Start Program: Guaranteed Safety: Every member of the ZTL janitorial team that sets foot in a Head Start facility has undergone a rigorous background check. This guarantees that they pose no risk to the children, staff, or infrastructure. Consistent Quality & Reliability: Our partnership with ClearChecks ensures that we hire only those individuals who align with our company's ethos of excellence, professionalism, and dedication. Peace of Mind: For administrators, teachers, parents, and guardians, knowing that the janitorial staff has been meticulously vetted provides a level of reassurance and trust. In conclusion, at ZTL Partners, we consider our collaboration with ClearChecks as more than just a procedural step. It's a promise to the County of Weld, to the Head Start program, and most importantly, to our future generations, that we bring only the best, most trustworthy individuals to maintain the environments where they learn and grow. ZTL Partners Page 29 of 38 County of Weld Pricing ZTL PARTNERS To be the most competitive responsive bidder ZTL has prepared the below pricing chart to help guide the County of Weld. Due to the outfall from the Covid-19 Pandemic ZTL has adjusted its operations to offset a price increase due to rising inflation. Through this successful offset, ZTL has managed to maintain its pre-pandemic pricing in an effort to ensure your monies are spent in an accountable and transparent way. The tables below were prepared in accordance with ISSA standards, both for the cleaning operation and for the staffing. The pricing below takes into account labor costs, administrative and supervisory costs, materials and consumables equipment necessary to provide the service as mentioned within the RFP. Custodial Pricing -Year 1 / Base Year Code Location Cost per Month Cost per Year Building "A" $1,302.78 $15,633.36 Total $1,302.78 $15,633.36 Additional Pricing Product Contracted Out-of-Scope Available on ZTLPaper.com Price Listed Price Listed Other Cost + 6% Cost + 10% Out-of-Scope Pricing Service Contracted Out-of-Scope Day Porter $23.00 / hr $27.50/ hr Night Porter $23.00 / hr $27.50 / hr $100 minimum $130 minimum Bio-Hazard Cleaning $27.50/hr $28.00 / hr $35.00 /round trip $40.00 / round trip *$35.00 non-refundable *$40.00 non-refundable Bio-Hazard Base Fee cancellation fee cancellation fee $35.00 /round trip *$35.00 non-refundable Emergency Services cancellation fee $40.00 / round trip Carpet Shampooing & Extraction $0.24 $0.30 Floor Waxing and Stripping $0.24 $0.30 7 Vacuuming $0.08 $0.10 Crew Dispatch _ $35.00 /round trip $40.00 /round trip ZTL Partners Page 30 of 38 County of Weld Required County Documents ZTL PARTNERS ZTL Partners Page 31 of 38 County of Weld SPECIFICATIONS AND/OR SCOPE OF WORK AND PROPOSED PRICING: CUSTODIAL SERVICES - DOWNTOWN BUILDINGS Weld County is seeking bids to perform custodial services for its downtown buildings located in Greeley, CO. The buildings are expected to be cleaned per the frequencies and requirements detailed in this bid request unless otherwise noted. All work must be performed five nights per week during the following hours: Sunday: 3PM through Midnight, Monday through Thursday: 6PM through Midnight. The Crime Lab/Evidence Room must be cleaned during business hours when staff is present. This facility is cleaned three days per week. You will need to schedule cleaning with the Lab Director. Usually, they prefer Monday, Wednesday, and Friday at Noon. SPECIFICATIONS 1. Regular Services. The following is the Task Schedule for Regular Services: A. General, Private Offices, Lobbies and Lounges: Daily • Empty wastebaskets and replace liners as needed • Clean and disinfect tables • Dust all exposed filing cabinets, tables, bookcases, shelves, and cubicle tops • Clean and disinfect drinking fountains • Spot clean reception lobby glass, front doors, partition and interior door glass including cubicles, office doors, and hallways • Dust mop resilient/hard surface floors • Damp mop resilient/hard surface floors • Spot vacuum carpeted floors to remove all visible debris • Spot clean spills and stains on carpeted and resilient/hard surface floors • Remove bags of shredded paper left outside of the shredder machine Weekly • Damp clean chair and desk legs • Low dust all horizontal surfaces below 36" including sills, ledges, moldings, shelves, picture frames, ducts, radiators, etc. • High dust all horizontal surfaces above 72" including shelves, moldings, ledges, etc. • Dust venetian blinds • Remove dust and cobwebs from ceiling areas • Vacuum wall-to-wall — including underneath desks in cubicles and offices • Damp mop chair mats B. Restrooms, Locker rooms, Showers: Daily • Clean, disinfect, and polish all vitreous fixtures including toilet bowls, urinals, and sinks • Clean all glass and mirrors • Empty, clean, and disinfect all containers and disposals, insert liners as required • Spot clean all walls, doors, kick plates, light switches, stall divider walls, and partitions • Refill all dispensers to normal limits (no air fresheners) • Sweep, damp mop resilient/hard surface floors with disinfectant(HALT) BID REQUEST#62300082 Page 8 Weekly • Low dust all horizontal surfaces below 36" • High dust all horizontal surfaces above 72" • Flush floor drains C. Eating Areas (Lunchroom, cafeteria, dining room, kitchen, vending): Daily • Damp clean and disinfect tabletops, seats and back of chairs • Clean, polish and refill napkin holders • Empty all containers and disposals—spot clean exterior • Refill all dispensers to normal limits • Clean and disinfect drinking fountains • Spot clean doors, frames, light switches, kick and push plates, handles, walls and glass • Dust mop resilient/hard surface floors • Damp mop resilient/hard surface floors with disinfectant cleaner (HALT) • Vacuum entire carpeted areas • Spot clean spills and stains on carpeted and resilient/hard surface floors Weekly • Damp clean pedestals or legs • Low dust horizontal surfaces below 36" • High dust horizontal surfaces above 72" • Clean entire interior glass in partitions and doors D. Building Entrances (Up to 10 feet outside of entry doors): Daily • Sweep sidewalk • Vacuum walk-off mats • Clean entry door glass • Empty outside trash (some of these are beyond 10 feet) • Stairwells —dust all horizontal surfaces, spot clean walls, wipe down hand railings, sweep and mop stairs and landings E. Elevators: Daily • SweepNacuum • Spot clean doors and walls • Clean spots and spills from carpet/floors Weekly • Wipe down entire doors and walls (stainless steel clean as needed) F. Janitor Closets Daily • Keep clean and orderly • Completely turn off all faucets before leaving facility (y-connectors are NOT faucets) • Keep all products and equipment away from hot water heaters and fixed ladders G. Special Cleaning: • There are secured stairwells within the Plaza West building that require Weld County staff assistance for access. These areas need to be swept and dusted monthly. BID REQUEST#62300082 Page 9 2. Other Considerations: A. Janitor closets are equipped with HALT disinfectant dispensers. Weld County will supply the HALT and this product must be used daily in the areas and on the floors where disinfectant is required. B. There is a shredding room located on the third floor of the Centennial building that houses a large shredding machine. This generates large bags of shredding that must be taken and thrown out with the regular trash. If there are three or more bags of shredding, take them downstairs to the parking garage, leave them next to the bike rack on the east side of the elevator entrance room and notify the Custodian Supervisor that they have been left there. 3. General Operating Instructions. The following is a listing of General Operating Instructions: A. Notify the Weld County Custodian Supervisor of any irregularities (e.g., defective plumbing, unlocked doors, lights left on, etc.) and/or hazards such as damaged floor mats, etc. B. At the end of shift, turn off all lights except those to be left on, close windows and lock all doors, set alarm. C. Contact Security each time you enter and exit all buildings after-hours. D. You are NOT required to service Bio-Hazard trash containers or recycling containers. E. You are NOT required to service office shredding machines, but if the shredding is left outside the shredder, you need to take it out with the rest of the trash. F. If boxes or other small items are marked "trash," you need to take it out with the rest of the trash. Large items marked "trash" such as chairs and boxes filled with heavy books should be left alone. G. If an individual office door is closed and locked, do not enter it; if it is closed but not locked, it must be entered and serviced. H. Perform monthly building walk-through reviews with Weld County Custodial Supervisor. I. The Contractor will ensure that only assigned personnel will be permitted on County premises and no other personnel including, but not limited to, salesmen, friends, relatives, or minors will be allowed on County premises without prior notice and approval from the County. J. Contractor shall provide a list of contractor supervisor(s) and personnel who will be working in which facility. K. The Contractor shall establish and implement adequate methods of ensuring that all keys/access cards entrusted to the Contractor by the County are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor shall be duplicated. The Contractor shall report the occurrence of a lost key immediately to the Custodial Supervisor or Superintendent. Costs associated with key replacement and any need to re-key locks will be the sole responsibility of the Contractor. L. The Contractor shall prohibit its employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or equipment provided for County use only. When the Contractor's employee is found in violation of the foregoing, the employee shall be escorted to the nearest exit, and the Contractor shall be notified that such employee shall not be allowed entrance to the facility in the future until reauthorized by the Director of Facilities. M. Contractor guarantees that an employee or supervisor will be fluent in English and be able to effectively communicate with all members of their staff so that there is no breakdown in passing work related requests/information between custodians and the Weld County staff. Contractor will ensure that all employees working within County facilities can read and understand warning signs that are written in English. N. Any intentional or unintentional damage caused by Contractor's employees to County property or theft of County property will be settled in accordance with the insurance carried by Contractor. O. Employees of the contractor are not considered employees of the County. Therefore, the contractor shall provide workers' compensation insurance coverage for all persons employed to perform the work to be done under the contract and assure that all workers will receive the compensation for compensable injuries. A copy of the workers compensation policy is required to be submitted to the County as part of this proposal. BID REQUEST#B2300082 Page 10 P. Contractor shall be allowed job-related use (e.g., calling Security for check in/out procedures) of County telephones at no cost to the Contractor. Q. Contractor may store supplies, materials, and equipment in storage areas within the County building facilities as designated by the Custodial Supervisor. Contractor agrees to keep his portion of this storage area in accordance with applicable fire and safety regulations. R. Contractor employees must wear appropriate clothing. S. Successful respondent/vendor will be required to complete Colorado Bureau of Investigation (CBI) criminal record checks on all employees who work on County property for this contract. Any fees for checks will be paid by contractor. Employees who have been convicted of a theft in the past 5-years or a violent or serious felony will not be permitted to work in County facilities. Provide results of all background checks to the Facilities Director for review. Provide background check results for any additional personnel hired during the course of this contract to the Facilities Director for review. Background checks must be updated annually. T. If the vendor/contractor violates the provisions of this section, the County may terminate the contract for breach and the vendor/contractor shall be liable for actual and consequential damages. 4. Sub-contracting. No portion of this proposal may be subcontracted without the prior written approval by the County. 5. Contractor Supplied Items. The contractor will supply: A. All cleaning supplies and equipment B. Supervision of cleaning crews C. Uniforms for cleaning staff with company logo and badge -this could be an apron or t-shirt D. Safety Data Sheets (SDS) on all products used in buildings 6. Consumable items. A listing of current consumables is identified in the following table. You are required to maintain these items for each building that you service. This is to be done by completing an inventory of each item and submitting an order to a Weld County contact person weekly. The order will be delivered to a specific supply building. You are required to meet the truck to receive these weekly shipments and see to it that they are secured inside this building. You will supply all the other buildings from this supply building. Product Toilet tissue Jumbo Jr. 2-ply......................._._.._......- ..__....._..-..._.......... --- - Toilet tissue Universal 2-ply Multi-Fold towels EnMotion Roll towels Cormatic Roll towels Hand Soap-GoJo Foam-2 mil _ ___...._..........._._.................... Sanitary Napkins14") Tampons Wax Paper liners 24X33 trash liners .1 30X37 trash liners 40X48 trash liners Urinal Screens HALT Disinfectant BID REQUEST#B2300082 Page 11 SQUARE FEET Buildinq i Location Approximate Cleanable Sq. Ft 1 i...._......_......_....... --....................._..._.._... ..i-.._..._.......... - ..............._.__............ ... .. ....___.....- ... Court House 901 9th Ave., Greeley i 47,298 Centennial 915 10t St., Greeley 52,265 Plaza West 910 10th Ave., Greeley 49,307 West Annex 901 10th Ave., Greeley 6,328 + 3 i 1 Veteran's Services 1008 9th St., Greeley 1,862 Marlboro Building 934 9th Ave., Greeley 15,142 �._918 ..................... . 918 10th St., Greeley 9,750 i I Crime Lab/Evidence Room 2329 115'Ave., Greeley 19,996 i. PRICING Provide total pricing for Custodial Services per month and labor estimates per day for Custodial Services for all the buildings identified in this bid: Building Location Bid Price per I Estimate Labor I I Buildinq ; Hours per Day Court House 1 901 9h Ave., Greeley $ N/A Centennial 915 10th St., Greeley $ N/A j Plaza West 910 10th Ave., Greeley $ N/A West Annex 1 901 10th Ave., Greeley N/A Veteran's Services ; 1008 9th St., Greeley I $ N/A Marlboro Building 1 934 9th Ave., Greeley $ 1,302.78 I 5.60 i 918 I 918 10th St., Greeley ' $ N/A I Crime Lab/Evidence Room 2329 115th Ave., Greeley $ N/A 1 TOTAL BID PRICE FOR $ ALL BUILDINGS PER 1,302.78 1 5.60 ._..._MONTH I. Annual Escalation increase percent per year of additional yearly renewal 4.00 CONTRACT TERM Initial contract term is May 1, 2023 through April 30, 2024. This bid is for a (1) year contract which can be renewed annually up to (3) three additional years at the County's discretion. BID REQUEST#62300082 Page 12 Exhibit B Pricing Confirmation Email From: Luis Torres To: Michael Baranovic;Ruben Montle[ Subject: Re: [EXTERNAL]: RE: [EXTERNAL]: RE: Pricing Date: Thursday,January 22,2026 7:00:52 PM Attachments: "WRD0000.ioq jmaae002.onq jmaae003.onq jmage004.onq imaae005.ioq This Message Is From an External Sender This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Michael, That is correct the new monthly price for the remainder of 2025/2026 contract until May 1st would be $17,056.22 after the removal of 901 and 1008. Best regards, photo Luis Torres Chief Sales Officer, ZTL Partners (303)800-9857 (720)400-5927 ztlpartners.com luis@ztlpartners.com 16700 E 2nd Ave I Aurora.Co 80011 a a For Emergencies call 1(800)303-6ZTL;available 24/7 ; To Submit QA tickets visit ztlportal.corn IMPORTANT:The contents of this email and any attachments are confidential.They are intended for the named recipient(s)only.If you have received this email by mistake,please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. From: Michael Baranovic <mbaranovic@weld.gov> Date:Thursday, January 22, 2026 at 10:37 AM To: Luis Torres<luis@ztlpartners.com>, Ruben Montiel<rmontiel@weld.gov> Subject: [EXTERNAL]: RE: [EXTERNAL]: RE: Pricing CAUTION:This email originated from outside of ZTL Partners. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Luis, Please confirm the following price breakdown.We will process a change order to remove 901, 10th Street and$1008,9th Street and add the Marlborough building back and the quoted amount. 2025-2026 Monthly Contract Value=$16,458.09 Remove 901 and 1008 =$704.65 (2025-2026 contract amount) Add Marlborough Starting Feb 2, 2026=$1302.78(2026 price) New monthly price for remainder of 2025/2026 contract(until May 1st) = $17,056.22 Do you agree? Michael(Mike) Baranovic Deputy Director Facilities Department Desk: 970-400-2031 Cell: 970-590-9068 1105 H St., Greeley, CO 80631 IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Luis Torres<luis@ztlpartners.com> Sent:Wednesday,January 21, 2026 4:00 PM To: Ruben Montiel <rmontiel@weld.gov> Cc: Michael Baranovic<mbaranovic@weld.gov> Subject: Re: [EXTERNAL]: RE: Pricing This Message Is From an External Sender This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Ruben, Please find attached the complete proposal package based on the 2023 RFP. Luis Torres Chief Sales Officer, ZTL Partners U(303)800-9857 U(720)400-5927 ztloartners.com luis@ztlpartners.com El 16700 E 2nd Ave I Aurora.Co 80011 El Q El 1®i For Emergencies call 1(800)303-6ZTL;available 24/7 I To Submit QA tickets visit ztlportal.com IMPORTANT:The contents of this email and any attachments are confidential.They are intended for the named recipient(s)only.If you have received this email by mistake,please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. From: Ruben Montiel<rmontiel@weld.gov> Sent:Wednesday,January 21, 2026 3:31 PM To: Luis Torres<luis@ztlpartners.com> Cc: Michael Baranovic<mbaranovic@weld.gov> Subject: [EXTERNAL]: RE: Pricing CAUTION:This email originated from outside of ZTL Partners. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Luis, Do you have a time when you are going to send the formal bid for the Marlboro building?We are about 2 weeks out, if this is a building you don't want to be contracted with please let us know immediately as we will need to pursue other avenues. Please let me know your thoughts on this no later than 21st of January during my work hours. Thank you For your time. Ruben Montiel Weld County Custodial Supervisor 1105 H Street Greeley Co, 80631 970-302-8285 rmontiel((weld.gov IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged,confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Luis Torres<luis@ztlpartners.com> Sent:Thursday,January 15, 2026 2:05 PM To: Ruben Montiel <rmontiel@weld.gov> Subject: Pricing This Message Is From an Untrusted Sender You have not previously corresponded with this sender. Use extra caution and avoid replying with sensitive information, clicking links, or downloading attachments until their identify is verified. Good Afternoon Ruben, Pricing for Marlborough is calculated at $1,302.78 based on the original bid number adjusted for the time since we last serviced the building. Please let me know if you would like a formal proposal. Luis Torres ®( Chief Sales Officer,ZTL Partners U(303)800-9857 Li(720)400-5927 ztlpartners.com luis@ztlpartners.cQm El 16700 E 2nd Ave)_Aurora.Co 80011 0 For Emergencies call 1(800)303-6ZTL;available 24/7 I To Submit QA tickets visit zttportal.com IMPORTANT:The contents of this email and any attachments are confidential.They are intended for the named recipient(s)only.If you have received this email by mistake.please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. Contract Form Entity Information Entity Name* Entity ID* New Entity? Please use the job ZTL PARTNERS INC SUP-45308 aid linked here to add a ❑supplier in Workday. Contract Name* Contract ID Parent Contract ID CHANGEORDER3 10335 9210 Contract Status Contract Lead* Requires Board Approval CTB REVIEW MBARANOVIC YES Contract Lead Email Department Project# mbaranovic@weld.gov Contract Description* CHANGE ORDER TO REMOVE 901 AND 1008 BUILDINGS AND ADD MARLBOROUGH Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date CHANGE ORDER BUILDINGS AND Date* 01 /31 /2026 GROUNDS 02/04/2026 Amount* $598.13 Department Email Will a work session with BOCC be required?* CM- NO Renewable* BuildingGrounds@weld.go YES Does Contract require Purchasing Dept. to be included?* Automatic Renewal Department Head Email YES Grant CM-BuildingGrounds- DeptHead@weld.gov Bid/RFP#* IGA B2300082 County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 03/02/2026 04/30/2026 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date TOBY TAYLOR 02/04/2026 Approval Process Department Head Finance Approver Legal Counsel PATRICK O'NEILL CHRIS D'OVIDIO BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 01 /30/2026 02/04/2026 02/04/2026 Final Approval BOCC Approved Doc ID# AG 020926 BOCC Signed Date Originator BOCC Agenda Date MBARANOVIC 02/09/2026 hnvad-11) g3-s0 FACILITIES DEPARTMENT �,/ ' �' = �� PHONE:(970)400-2020 FAX:(970)304-6532 N T Y WEBSITE:www.co.weld.co.us 1105 H STREET P.O.BOX 758 GREELEY,COLORADO 80632 April 11,2025 To:Board of County Commissioners From:Patrick O'Neill Subject:Custodial Services—Downtown Buildings and Crime Lab(2023-0874) In 2023,ZTL Janitorial Services LLC was awarded the Custodial Services contract for the Downtown Buildings and Crime Lab.The bid permitted the option for annual renewal for the period of May 1,2025, through April 30,2026. The Facilities Department is recommending approval of this annual renewal. Sincerely, Patrick O'Neill Director C,b►n ►- ` C.Onba e Cg6) cha5ulg 2b73-0 (} 4/30 LS '4/30/2 OOZS CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN ,r THE WELD COUNTY DEPARTMENT OF FACILITIES AND ZTL JANITORIAL SERVICES,LLC. This Agreement Extension/Renewal("Renewal"),made and entered into 30 4' day of IV ll , 2025,by and between the Board of Weld County Commissioners,on behalf of the Weld Coiinty Department of Facilities,hereinafter referred to as the"Department,and ZTL Janitorial Services,LLC, hereinafter referred to as the"Contractor". WHEREAS the parties entered into an agreement(the"Original Agreement")identified by the Weld County Clerk to the Board of County Commissioners as document No.2023-0874,approved on April 19,2023. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement,which is incorporated by reference herein,as well as the terms provided herein. NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows: • The Original Agreement will end on April 30,2025. • The parties agree to extend the Original Agreement for an additional 1-year period,which will begin May 1,2025,and will end on April 30,2026. • The Renewal,together with the Original Agreement,constitutes the entire understanding between the parties.The following change is hereby made to the Contract Documents,which shall be effective upon the expiration of the current term of the Original Agreement 1.The total annual cost for custodial services will be$16,458.09 • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above written. CONTRACTOR: ANDREA GUTIERREZ,Managing Partner Printed Name 5L_CY Y _ Signature BOARD OF COUNTY COMMISSIONERS WEL COUNTY,COLORADO Scott K.James,Chair Pro-Tem APR 3 U 2025 ddrhiv ATTEST: Weld County Clerk to the Board �� ' 7.;.. eputy Clerk to the Board 20Z3-0B14 DATE '4CC012 13� CERTIFICATE OF LIABILITY INSURANCE 04/21/2025D/ ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME:Progressive Commercial Lines Customer and Agent Servicing Progressive Insurance PHONE FAX PO Box 94739,Cleveland,OH 44101 rat Ext):1-800-444-4487 IA/C,No): MESS: ADDRESS:progressivecommercial@email.progressive.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER A:Artisan and Truckers Casualty Company 10194 INSURED INSURER B ZTL Partners Inc. PO BOX 471930 INSURER C Aurora,CO 80047 INSURER D INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER:63685423299022130900923247201417 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLCY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY)(MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE❑OCCUR PREMISES(Ea 555 ence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ _,POLICY 0 JECT PRO- LOC PRODUCTS-COMP/OP AGG$ � OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY(Per person) $50,000 A ,UTOS ONLY X_AUTOSULED Y Y 996014248 0402/2028 10/17.02$ BODILY INJURY(Per accident)$100,000 AUTOS ONLY 5 AUOTO ON DY i2eraOPccidenERTY tDAMAGE $25,000 UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE DED I I RETENTION$ pFR pT $ WORKERS COMPENSATION I STATUTE I I ERH AND EMPLOYERS'LIABILITY YIN ANYPROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? (Mantlatory In NH) E.L.DISEASE-EA EMPLOYEE$ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT$ See ACORD 101 for additional coverage details. A Y Y 996014248 04/17/2025 10/17/2025 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(AGGRO 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION Weld County,Colorado,its elected officials,its subsidiary, associated and/or affiliated entities,successors,or assigns, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE employees,agents,and volunteers THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1150 O ST. Greeley,CO 80631 AUTHORIZED REPRESENTATNE y htil44Z ©1988-2015 ACORD CORPORATION.All rights reserved. AnCIRfl 9S I9n1RifIll Tha ACIIRf1 name.and Innn ara ranictararl marlrc of AnnRr1 A co o® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 04/17.025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Embroker Insurance Services LLC NAME: Julie Noonan 5214F Diamond Heights Blvd.Unit#1261 we°.N o.EMI: (844)436 2765 I No); San Francisco,CA,94131 mass: certificates@embroker.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER: CLEAR BLUE SPECIALTY INS CO 37745 INSURED INSURER B: ZTL Janitorial Services,LLC INSURER C 16700 E 2nd Ave INSURER D Aurora,CO,80011 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER:3f14bc30-79fa-11ef-a484-8f67b831ff63 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LTR INSD WVD POUCY NUMBER (MM/DD/YYYY)(MM/DD/A)' UMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL 8 ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ O POLICY JE PRCT- LOC PRODUCTS-COMP/OP AGG $ OTHER: AUTOMOBILE UABIUTY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Per accident $ AUTOS ONLY AUTOS ( ) HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE DED RETENTION$ WORKERS COMPENSATION I STATUTE I ERH AND EMPLOYERS'UABIUTY YIN ANYPROPRIETOR/PARTNER/EXECUTI VE OFFICER/MEMBER EXCLUDED? ❑N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Employee Theft of Insured Property EM3E11-CR-000515-01 09/26/2024 09/26/2025 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Evidence of Coverage CERTIFICATE HOLDER CANCELLATION Weld County,Colorado,its elected officials,its subsidiary, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE associated and/or affiliated entities,successors,or assigns, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN employees,agents,and volunteers ACCORDANCE WITH THE POLICY PROVISIONS.1150 ST. AUTHORIZED REPRESENTATIVE Greeley, y,CO 80631 ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD � 1®A�O DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 04/17/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Next First Insurance Agency,Inc. PHONE (855)222-5919 I(AICFAX ,No): PO BOX 60787 [AIC.No.E.: Palo Alto,CA 94306 pooRESs: support@nextinsurance.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER A:State National Insurance Company,Inc. 12831 INSURED INSURER B: ZTL Partners Inc. 16700E 2nd Ave INSURER C Aurora,CO 80011 INSURER D INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER (MM/ODY/YYYYI(MM/DD/YYYY) LIMITS LTR INSD WVD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000.00 CLAIMS-MADE EI OCCUR PREM SES Ea occu ence) $100,000.00 MED EXP(Any one person) $15,000.00 A X X NXTC9JVJJK-00-GL 09/23/2024 09,3/2025 PERSONAL&ADV INJURY $1,000,000.00 GEN'L AGGREGATE LIMIT APPL.PER: GENERAL AGGREGATE $2,000,000.00 X POLICY E Ter Ei LOC PRODUCTS-COMP/OP AGG $2,000,000.00 OTHER: AUTOMOBILE LIABILITY COMBcciINEdent)D SINGLE LIMIT $ (Ea a ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident)$ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Par accidenU UMBRELLA LIAB X OCCUR X NXTC9JVJJK-00-GL 09/23/2024 09/23/2025 8009OCCURRENCE $2,000,000.00 X EXCESS LIAR CLAIMS-MADE AGGREGATE $2,000,000.00 DED I RETENTION$ WORKERS COMPENSATION I STATUTE I I ERH AND EMPLOYERS'LIABILITY ANYPROPTITOR/PARTNER/EXECUTIVE Y� E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Each Occurrence: 825,000.00 A Contractors Errors and Omissions X NXTC9JVJJK-00-GL 09/23/2024 09/23/2025 Aggregate: $50,000.00 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The Certificate Holder is Boulder County.A Waiver of Subroggation appplies in favor of this Certificate Holder on the following Policies:General Liability.This Certificate Holder is an Additional Insured on the General Liability policy and Umbrella/Excess Liability policy per the Additional Insured Automatic Status Endorsement.All Certificate Holder privileges apply only if required by written agreement between the Certificate Holder and the insured,and are subject to policy terms and conditions. CERTIFICATE HOLDER CANCELLATION Weld County,Colorado,its elected officials,its subsidiary, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE associated and/or affiliated entities,successors,or assigns, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN employees,agents,and volunteers ACCORDANCE WITH THE POLICY PROVISIONS. 1150 O ST. AUTHORIZED REPRESENTATIVE Greeley,CO 80631 ar,,,few-- ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD A`CPR CP DATE(MMIDDIYYYY) CERTIFICATE OF PROPERTY INSURANCE 04/17/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. PRoouceRNext First Insurance Agency,Inc. CONTACT PO BOX 60787 8 � NAME: Palo Alto,CA 94306 P NNc.Exq:(855)222-5919 I jgiC,No): E-MAIL sU PPort@nextinsurance.com PP @nextinsurance.com PRODUCER CUSTOMER ID: INSURER(S)AFFORDING COVERAGE NAIL# INSURED 2TL Partn2nders Inc.Ave INSURER A:State National Insurance Company,Inc. 12831 16700E Aurora,CO 80011 INSURER B: INSURER C: INSURER D: INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: LOCATION OF PREMISES/DESCRIPTION OF PROPERTY(Attach ACORD 101,Additional Remarks Schedule,H more space Is required) THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS: TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION COVERED PROPERTY LIMITS LTR DATE(MM/DDrrrn,DATE(MM/DDIYYYI� J PROPERTY BUILDING CAUSES OF LOSS DEDUCTIBLES X PERSONAL PROPERTY $250,000.00 BUILDING NXTPDCRPXT-00-CP 09/23/2024 '9'3/2°25 BASIC X BUSINESS INCOME $Included BROAD CONTENTS X EXTRA EXPENSE $Included A X SPECIAL $500.00 RENTAL VALUE $ EARTHQUAKE BLANKET BUILDING $ WIND BLANKET PERS PROP $ FLOOD BLANKET BLDG 8 PP $ INLAND MARINE TYPE OF POLICY EQUIPMENT CAUSES OF LOSS MISC TOOLS NAMED PERILS POLICY NUMBER BORROWED TOOLS OPEN PERILS CRIME TYPE OF POLICY 2:1BOILER 3 MACHINERY/ -11 ENTBREAKDOWN SPECIAL CONDITIONS/OTHER COVERAGES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Proof of Insurance. CERTIFICATE HOLDER CANCELLATION Weld County,Colorado,its elected officials,its Subsidiary, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE associated and/or affiliated entities,successors,or assigns, THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN employees,agents,and volunteers ACCORDANCE WITH THE POLICY PROVISIONS. 1150 0 ST. Greeley,C080631 AUTHORIZED REPRESENTATIVE aut- ©1995-2015 ACORD CORPORATION.All rights reserved. ACORD 24(2016/03) The ACORD name and logo are registered marks of ACORD P/NN/ICOL 7501 E.Lowry Blvd. Denver,CO 80230-7006 ASSURANCE 303.361.4000/800.873.7242 Pinnacol.com NCCI#:WC000313 Policy#:4216350 ZTL PARTNERS INC GIA Risk Management,LLC PO BOX 471930 PO Box 1246 AURORA,CO 80047 Arvada,CO 80001 (303)423-0162 ENDORSEMENT: Waiver Of Subrogation We have the right to recover our payments from anyone liable for an injury covered by this policy.We will not enforce our right against the person or organization named in the Schedule.(This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. SCHEDULE Weld County,Colorado,its elected officials, its subsidiary,associated and/or affiliated entities,successors,or assigns,employees, agents,and volunteers 11500ST. Greeley,CO 80631 Effective Date:April 17,2025 Pinnacol Assurance has issued this endorsement April 17,2025 7501 E.Lowry Blvd Denver,CO 80230-7006 Page 1 of 3 P pashley@e-gia.com- 04/17/2025 14:54:35 4216332 83441368 UW137 A CPRD® CERTIFICATE OF LIABILITY INSURANCE D TE(MM 02/' ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Pinnacol Assurance PHONE FAX 7501 E.Lowry Blvd. lac.No.EMI: (A/C,NM: E-MAIL Denver,CO 80230-7006 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIL INSURER A:Pinnacol Assurance 41190 INSURED ZTL PARTNERS INC INSURERB: PO BOX 471930 INSURER C AURORA,CO 80047 INSURER D INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUER -- — —_- POLICY EFF POLICY F�tP LIMITS LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MMiDD/YYYYI(MMrDD/YYY1� COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY❑jra- E LOC PRODUCTS-COMP/OP AGG $ OTHER: AUTOMOBILE LIABILITY COM(Eaaccident)BINED SINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident)$ AUTOS ONLY _Vag,.NON-01ONLY PRfOZNYDAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE DED: I RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'UABIUTY X STATUTE ER AAN'°'d,IETOR/PAR7NER/EXECUTIVE Y/N 09/23/2024 09/23/2025 E.L.EACH ACCIDENT $100,000 IDFFICER/MEMBEREXCLUDED? �N/A 4216350 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$100,000 if yes describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT §500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Unless otherwise stated in the policy provisions,coverage in Colorado only. CERTIFICATE HOLDER CANCELLATION Weld County,Colorado,its elected officials,Its subsidiary, SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE associated and/or affiliated entities,successors,or assigns, THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN employees,agents,and volunteers ACCORDANCE WI.THE POLICY PROVISIONS. 1150 O ST. AUTHORIZED REPRESENTATIVE Greeley,CO 80631 GIA Risk Management,LLC 1 ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD A rni.n.nm..irlur1 h..Fnrme Flne< D„hliehinn Rflr1_7r1R_1077 CERTIFICATE HOLDER COPY Weld County,Colorado,its elected officials,its subsidiary,associated and/or affiliated entities,successors,or assigns,employees,agents,and volunteers 1150 O ST. Greeley,CO 80631 IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s),authorized representative or producer,and the certificate holder,nor does it affirmatively or negatively amend,extend or alter the coverage afforded by the policies listed thereon. DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT(CONT) AGENCY CUSTOMER ID: '4i EP® ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Progressive Insurance ZTL Partners Inc. POLICY NUMBER PO BOX 471930 Aurora,CO 80047 996014248 CARRIER NAIL CODE Artisan and Truckers Casualty Company 10. EFFECTIVE DATE:.4/17/2025 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:25 FORM TITLE:Certificate of Liability Insurance Additional Coverages Insurance coverage(s) Limits ........................................................................................................................................................................................................... Uninsured/Underinsured Motorist $50,000/$100,000 Liability coverage may not apply to all scheduled vehicles. Additional Information Blanket Waiver of Subrogation in favor of the certificate holder,but only if party to a written waiver agreement executed by the named insured,as required by contract,prior to the occurrence of any loss.The certificate holder is an additional insured if required by written contract executed by the named insured prior to the occurrence of any loss,per blanket Al endorsement. ACORD 101(2008/01) ©2008 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Entity Information Entity Name* Entity ID* ❑New Entity? ZTL PARTNERS INC @00045308 Contract Name* Contract ID Parent Contract ID DOWNTOWN BUILDINGS AND CRIME LAB CUSTODIAL 9380 SERVICVES Contract Lead* Requires Board Approval Contract Status CNAIBAUER YES CTB REVIEW Contract Lead Email Department Project# cnaibauer@weld.gov Contract Description* PROVIDE CUSTODIAL SERVICES FOR THE DOWNTOWN AND CRIME LAB BUILDINGS. Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date RENEWAL BUILDINGS AND Date* 04/24/2025 GROUNDS 04/28/2025 Amount* $16,458.09 Department Email Will a work session with BOCC be required?* CM- NO Renewable* BuildingGrounds@weld.go YES Does Contract require Purchasing Dept.to be Automatic Renewal included? Department Head Email CM-Build ingGrounds- Grant DeptHead@weld.gov County Attorney IGA GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COU NTYATTORN EY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 02/16/2026 05/01/2026 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel PATRICK O'NEILL CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 04/24/2025 04/28/2025 04/28/2025 Final Approval BOCC Approved Tyler Ref# AG 043025 BOCC Signed Date Originator CNAIBAUER BOCC Agenda Date 04/30/2025 Cunkvaa 11* A -it U BOARD OF COUNTY COMMISSIONERS PASS - AROUND REVIEW P ASS -AROUND TITLE : Downtown Buildings Custodial Reduction in Services DEPARTMENT : Facilities DATE : March 4 , 2025 P ERSON REQUESTING : Patrick O ' Neill Brief description of the problem / issue : 918 10T " Street and the Marlborough building are not currently being used and are not expected to be used in the near future . This change order will eliminate the custodial services to those buildings that we are currently paying for . What options exist for the Board ? 1 . Approve the change order 2 . Deny the change order Consequences : Impacts : Costs ( Current Fiscal Year / Ongoing or Subsequent Fiscal Years ) : ( $ 2 , 059 . 28 ) per month Recommendation : Facilities recommends placing this change order on an upcoming BOCC agenda for approval . Support Recommendation Schedule Place on BOCC Agenda Work Session Other/ Comments : l� P erry L . Buck c �f S cott K . James \ I � ok IrnoA Jason S . Maxey Lynette Peppier 1/4# Kevin D . Ross \i \ ot Un7,11 + nroar ( c OvAi sk ( Bei) pud/ c,vaing a0Z3 3 / /25 sins 8C-1C167. Karla Ford From : Kevin Ross Sent : Tuesday , March 4 , 2025 3 : 20 PM To : Scott James ; Karla Ford Subject : Re : Please Reply - Downtown Custodial Svc Deduction CO PA Yes Kevin Ross From : Scott James < sjames@weld . gov > Sent : Tuesday , March 4 , 2025 3 : 09 : 54 PM To : Karla Ford < kford@weld . gov > Cc : Kevin Ross < kross@weld . gov > Subject : Re : Please Reply - Downtown Custodial Svc Deduction CO PA Approve * * Sent from my iPhone * * Scott K . James Weld County Commissioner , District 2 1150 O Street , P . Q . Box 758 , Greeley , Colorado 80632 970 . 336 . 7204 ( Office ) 970 . 381 . 7496 ( Cell ) Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged , confidential or otherwise protected from disclosure . If you have received this communication in error , please immediately notify sender by return e - rnail and destroy the communication . Any disclosure , copying , distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited . On Mar 4 , 2025 , at 11 : 54 AM , Karla Ford < kford@weld . gov > wrote : Please advise if you support recommendation and to have department place on the agenda . 1 1 1861 FACILITIES DEPARTMENT ;,. y\` PHONE:(970)400-2020 r R FAX:(970)304-6532 COUNTY WEBSITE:www.co.weld.co.us 1105 H STREET P.O.BOX 758 GREELEY,COLORADO 80632 March 4,2025 To:Board of County Commissioners From:Patrick O'Neill Subject:Custodial Services—Marlborough Building and 918 10TH Street Change Order 1(2023-0874) ZTL Janitorial Services,LLC was awarded the contract for Custodial Services for the Downtown Buildings &Crime Lab.The Marlborough building and the building at 918 10Th street are no longer being used and it is not anticipated that they will be used again in the near future.This change order will eliminate custodial services in these two buildings and reduce the monthly costs by$2,059.28 per month. The Facilities Department is recommending this change order be approved. If you have any questions,please contact me at extension 2023. Sincerely, Patrick O'Neill Director CHANGE ORDER # 2 TO SERVICE AGREEMENT BETWEEN r i WELD COUNTY AND ZTL JANITORIAL SERVICES , LLC 2 • Date : March 4 , 2025 Original Agreement : Weld County document no . 2023 - 0874 County Department : FACILITIES The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order . 1 . Contractor agrees to provide the amended services as described in the attached Exhibit , which is hereby incorporated into the Agreement . 2 . Department agrees to compensate Contractor for said amended services in accordance with the Exhibit . 3 . The amount of the contract is adjusted as follows : $ 14 , 632 . 50 Original Contract Amount ( per month ) $ 2 , 564 . 00 Previously Approved Change order ( s ) Amount $ ( 2 , 059 . 28 ) Current Change Order Amount ( per month ) $ 15 , 137 . 22 New Contract Total ( Per month ) All other terms and conditions of the Original Agreement remain unchanged . CONTRACTOR : By . 6S-1•QkC.3‘LtfiL-Vr Y - Q Date 03 / 11 / 2025 Name : ANDREA GUTIERREZ Title : MANAGING PARTNER BOARD OF COUNTY COMMISSIONERS ATTEST : ' i 9:41#13 r " � WELD COUNTY RA COLO DO Weld County Clerk to the Board e War BY : g I a ta A A le II 10)4: E _ A 1 emtta Deputy Clerk to the Boar :I. ' y 1 . Buck Dt3/4% lir 4r nkrillaftta AS‘a StifrZka saaria. • .1 * ;9r 4 ' 1 - - - Page10f1 Z673 -07flq- Good Morning Mr . Naibauer , That is correct . The removal of these two buildings will result in a deduction of $ 2 , 059 . 28 per month . ZTL is in agreement with this amount . Justin Rogers ZTL Risk Analyst I , ZTL Partners PARTNERS k ( 303 ) 800 - 9857 x550 4 ." ztipartners . com �I risk@ztlpartners . com V 16700 E 2nd Ave j Aurora , Co 80011 0 o X * 'zoo a mee mg For Emergencies call 1 ( 800 ) 303 - 6ZTL ; available 24 / 7 I To Submit QA tickets visit ztlportal . com IMPORTANT : The contents of this email and any attachments are confidential . They are intended for the named recipient ( s ) only . If you have received this email do not disclose the contents to anyone or make copies thereof . From : Curtis Naibauer < cnaibauer@weld . gov > Sent : Thursday , February 27 , 2025 10 : 26 AM To : Risk Management < risk@ztlpartners . com > Cc : Ruben Montiel < rmontiel@weld . gov > Subject : [ EXTERNAL ] : Weld County Downtown and Crime Lab custodial contract reductions CAUTION : This email originated from outside of ZTL Partners . Do not click links or open attachments unless you recognize the sender and know the content is safe . Per your conversations with Ruben Montiel earlier this week , we are planning on issuing a deductive change order for eliminating the cleaning services at the Marlborough building and the building at 918 10Th street.Before I start the paperwork,I want to make sure we are in agreement on the amounts. The original contract for the Marlborough building was$1,204.50.With the 4%increase that was given on last years renewal,the current amount is$1,252.68. The original amount on the 918 building was$775.58.With the 4%increase that was given on last years renewal,the current amount is$806.60. This would make the total deduct to eliminate these two buildings$2,059.28 per month.Please let me know if you agree with these amounts.If so,I will start the process. Curtis Naibauer Deputy Director Weld County Facilities Department 1105 H Street P.O.Box 758 Greeley,CO 80632 P:970.400.2027 F:970.304.6532 cnaibauer@weldgov.com Entity Information Entity Name* Entity ID* ❑New Entity? ZTL PARTNERS INC @00045308 Contract Name* Contract ID Parent Contract ID DELETE CUSTODIAL SERVICES FROM MARLBOROUGH 9210 BUILDING AND 918 10TH STREET Contract Lead* Requires Board Approval Contract Status CNAIBAUER YES CTB REVIEW Contract Lead Email Department Project# cnaibauer@weld.gov Contract Description* DELETE CUSTODIAL SERVICES FROM MARLBOROUGH BUILDING AND 918 10TH STREET Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date CHANGE ORDER BUILDINGS AND Date* 03/13/2025 GROUNDS 03/17/2025 Amount* ($2,059.28) Department Email Will a work session with BOCC be required?* CM- NO Renewable* BuildingGrounds@weld.go NO Does Contract require Purchasing Dept.to be included? Automatic Renewal Department Head Email CM-BuildingGrounds- Grant DeptHead@weld.gov County Attorney IGA GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 03/31/2025 Termination Notice Period Committed Delivery Date Expiration Date* 03/31/2025 Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel PATRICK O'NEILL CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 03/11/2025 03/11/2025 03/11/2025 Final Approval BOCC Approved Tyler Ref# AG 031725 BOCC Signed Date Originator CNAIBAUER BOCC Agenda Date 03/17/2025 Cuh=1-vac+(D4EMI 1861 , FACILITIES DEPARTMENT p tAT r = PHONE:(970)400-2020 tw, � � r FAX:(970)304-6532 G O U N T Yl WEBSITE:www.co.weld.co.us 1105 H STREET P.O.BOX 758 GREELEY,COLORADO 80632 April 16,2024 To:Board of County Commissioners From:Chris Coulter Subject:Custodial Services—Downtown Buildings and Crime Lab(2023-0874) In 2023,ZTL Janitorial Services LLC was awarded the Custodial Services contract for the Downtown Buildings and Crime Lab.The bid permitted the option for annual renewal for the period of May 1,2024, through April 30,2025. Therefore,the Facilities Department is recommending approval of this annual renewal. Sincerely, Chris Coulter Director 7) co �9 � 2023 aF�1`+ cl/2G/Z 8C00ZS AMENDMENT 1 TO AGREEMENT BETWEEN WELD COUNTY AND ZTL JANITORIAL SERVICES LLC. "Jl DOWNTOWN AND CRIME LAB CUSTODIAL SERVICES This Amendment is made and entered into this 2.R day of Pt-pV l` ,Z02/-f,by and between the Board of Weld County Commissioners,on behalf of the Facilities Department, hereinafter referred to as the"Department",and ZTL Janitorial Services LLC,hereinafter referred to as the"Contractor". WHEREAS the parties entered into an Agreement identified by the Weld County Clerk to the Board of County Commissioners as document No.2023-0874,approved on April 19,2024. WHEREAS the parties hereby agree to amend the terms of the Agreement in accordance with the terms provided herein. NOW THEREFORE,the parties hereto covenant and agree that the Agreement shall be amended as follows: 1. The current term of the Agreement will end on April 30,2024.The term is hereby extended for one year commencing on May 1,2024 and ending on April 30,2025. 2. Beginning on the first day of the new term,the 4%annual escalation pricing, detailed in the original contract,shall replace the current pricing. 3. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF,the parties hereto have duly executed this Amendment as of the day,month,and year first above written. CONTR By: Date 04/24/2024 Name: Luis Torres Title:Chief Sales Officer Jeito• BOARD OF COUNTY COMMISSIONERS ATTEST: -" �� WELD COUNTY,COLORADO Weld Co9ij lerk to the Bo.d BY: ��'��/ i�/.r.►� �� .� Deputy CIe I to the Bob(��► ��Kevin D.Ross,Chair APR 2 9 2024 11861 11 41.43:0. Nr RP` Page 1of1 0.Z9a _DF79- � l® �►`� DATE(MMIDD/YYYY)CERTIFICATE OF LIABILITY INSURANCE 04/10/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTE:ACT NAM Next First Insurance Agency,Inc. PHONE (855)222-5919 FAX PO Box 60787 (AIG.No,Ext): (A/C,No): Palo Alto,CA 94306 E-MAIESS: support@nextinsurance.com ort@nextinsurance.com ADDR INSURER(S)AFFORDING COVERAGE NAIL# INSURERA State National Insurance Company,Inc. 12831 INSURED INSURER B:National Specialty Insurance Company 22608 ZTLJanitorial Services,LLC INSURER C 670 nd Ave uroraE,Co 80011 INSURER D INSURER E INSURER F COVERAGES CERTIFICATE NUMBER:155900618 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS: TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MM/DD/YYYY)(MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000.00 CLAIMS-MADE OCCUR PREM SES Ea orsC.ante) $100,000.00 MED EXP(Any one person) $15,000.00 A X X NXTH4LLQ9D-00-GL 09/19/2023 09/19/2024 PERSONAL8,ADVINJURY $1,000,000.00 GEN'L AGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $2,000,000.00 X POLICY JECT ❑PRO ❑LOC PRODUCTS-COMP/OP AGG $2,000,000.00 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000.00 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OAUTOWNEDSONLY X SCHEDULED X NXTH4LLQ9D-00-CA 09/19/2023 09,9/2024 BODILY INJURY(Per accident)$ AUTOS HIRED NON-OWN1=D PROPERTYDAMAGE AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAB X OCCUe X NXTH4LLQ9D-00-GL 09/19/2023 09/19/2024 EACH OCCURRENCE $2,000,000.00 X EXCESS LIAR CLAIMS-MADE AGGREGATE $2,000,000.00 DED RETENTION$ WORKERS COMPENSATION X STATUTE ERH AND EMPLOYERS'LIABILITY B ANYPROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $1,000,000.00 OFFICER/MEMBEREXCLUDED? NIA X NXTH7DQQDD-00-WC 09/19/2023 09/19/2024 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$1,000,000.00 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000.00 Each Occurrence: $25,000.00 A Contractors Errors and Omissions X NXTH4LLQ9D-00-GL 09/19/2023 09/19/2024 Aggregate: $50,000.00 DESCRIPTION OF OPERATIONS/LOCATIONS NEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The Certificate Holder is weld County.A PJaiver of Subrogation applies in favor of this Certificate Holder on the following policies:General Liability,Workers Compensation. This Certificate Holder is an Additional Insured on the General Liability policy per the Additional Insured Automatic Status Endorsement.All Certificate Holder privileges apply only if required by written agreement between the Certificate Holder and the insured,and are subject to policy terms and conditions. CERTIFICATE HOLDER CANCELLATION Weld County Its officers,agents,representatives and elected officials SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 758 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Greeley,CO 80632 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD EMBROKER p A�O® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 04/10/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Embroker Insurance Services LLC PHONE I FAX 5214F Diamond Heights Blvd.Unit#1261 E E-MAIL EoR: 8444362765 (ac,Na): San Francisco,CA,94131 ADDRESS: certificates@embroker.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER A: CLEAR BLUE SPECIALTY INS CO 37745 INSURED INSURER B ZTL Janitorial Services,LLC INSURER C 16700 E 2nd Ave INSURER D Aurora,Co 80011 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR PREM SES Ee occu ence) $ MED EXP(Any one person) $ PERSONAL 8 ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY❑PRO ❑LOC PRODUCTS-COMP/OP AGG $ JECT OTHER: AUTOMOBILE LIABILITY Ea OMacciBINdent)ED SINGLE LIMIT $ ( ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident)$ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE DED I RETENTION$ $ WORKERS COMPENSATION STATUTE I EORH AND EMPLOYERS'LIABILITY OrCRECPRIETOR/PARTNER/17(ECUTIVE❑N/A E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Employee Theft of Insured Property CR01-100739-231 09/26/2023 09/26/2024 Aggregate $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Evidence of Coverage CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Weld County its officers,elected officials,representatives and agents THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 758 ACCORDANCE WITH THE POLICY PROVISIONS. Greeley,CO 80632 AUTHORIZED REPRESENTATIVE I� I ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Contract Form Entity Information Entity Name* Entity ID* 0 New Entity? ZTL PARTNERS INC @00045308 Contract Name* Contract ID Parent Contract ID DOWNTOWN AND CRIME LAB JANITORIAL SERVICES 8051 Contract Status Contract Lead* Requires Board Approval CTB REVIEW CNAIBAUER YES Contract Lead Email Department Project# cnaibauer@weld.gov Contract Description* RENEWAL OF JANITORIAL SERVICES CONTRACT FOR DOWNTOWN BUILDINGS AND CRIME LAB(2023-0874) Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date RENEWAL BUILDINGS AND Date* 04/20/2024 GROUNDS 04/24/2024 Amount* $214,612.32 Department Email Will a work session with BOCC be required?* CM- NO Renewable* BuildingGrounds@weldgo YES Does Contract require Purchasing Dept.to be v.com included? Automatic Renewal Department Head Email CM-Build ingGrounds- Grant DeptHead@weldgov.com County Attorney IGA GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 03/24/2025 03/24/2025 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 04/25/2024 Approval Process Department Head Finance Approver Legal Counsel BRIAN HAYES CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 04/25/2024 04/25/2024 04/25/2024 Final Approval BOCC Approved Tyler Ref# AG 042924 BOCC Signed Date Originator CNAIBAUER BOCC Agenda Date 04/29/2024 ,onfra&-L -15O1 FACILITIES DEPARTMENT a `! PHONE:(970)400-2020 ICJ �� , FAX:(970)304-6532 l 1,. rd SIT j C Q T WEBSITE:www.co.weld.co.us I; 1105 H STREET P.O.BOX 758 GREELEY,COLORADO 80632 October 23,2023 To:Board of County Commissioners From:Toby Taylor Subject:Custodial Services—810 9th Street Change Order 1(2023-0874) ZTL Janitorial Services,LLC was awarded the contract for Custodial Services for the Downtown Buildings &Crime Lab.Additional space at 810 9.Street was opened requiring custodial services.A change order to the contract identifies the costs of these services to be$2,564.00 per month.The Facilities Department is recommending this change order be approved. If you have any questions,please contact me at extension 2023. Sincerely, Toby Taylor Director of I Co //,1-0 zo-n-orH 114/23 SC 0025 CHANGE ORDER#1 TO SERVICE AGREEMENT BETWEEN ��r WELD COUNTY AND ZTL JANITORIAL SERVICES,LLC L-CLG4-i. Date: October 23,2023 Original Agreement: Weld County document no.2023-0874 County Department:FACILITIES The parties hereby agree to amend the work to be completed pursuant to the Original Agreement in accordance with the terms of this Change Order. 1. Contractor agrees to provide the amended services as described in the attached Exhibit, which is hereby incorporated into the Agreement. 2. Department agrees to compensate Contractor for said amended services in accordance with the Exhibit. 3. The amount of the contract is adjusted as follows: $14,632.50 Original Contract Amount(per month) $0.00 Previously Approved Change order(s)Amount $2,564.00 Current Change Order Amount(per month) $17,196.50 New Contract Total(Per month) All other terms and conditions of the Original Agreement remain unchanged. CONTR By: Date 10/24/2023 Name:Luis Torres Title:Chief Sales Officer ( ( C�4 ,; BOARD OF COUNTY COMMISSIONERS ATTEST: �o+ WELD COUNTY,COLORADO Weld Co t Clerk to the Bo.d wok, Deputy Cler I o th•Boa!,�► I° 4%�hike Freeman,Chair 11 r�r� 0 L 23 � IIVi N`�3 ,1 LE.L t 4 477 it a8�� '=gelofl ze- Exhibit A 303 . 800 . 9857 QUOTE NO . 302340 ztlpartners . com QUOTE ZTL USE ONLY 20390E 40th Ave PROJECT NUMBER PROJECT NAME Denver Co 80249 33 County of Weld 23 - 24 Janitorial 1 - 800 - 303 - 6ZTL ISSUED ON TOTAL PARTNERS 2023 - 10 - 18 $ 2 , 564 . 00 CUSTOMER : CONTRACTOR : COUNTY OF WELD ZTL JANITORIAL SERVICES , LLC 1105 H STREET PO BOX 471930 GREELEY CO 80632 - AURORA CO 80047 - 1930 III1II ' IIIII " IIIIIIIIIIIIII1 , III1I1hillim r1111111 111111l IIIIIIIII1IIIIIIIIII1III ' II1III " IIIIIIIIII " III " II1II1 " Idd PO No Terms Valid Until Issued On Customer 2023 - 11 - 17 2023 - 10 - 18 COUNTY OF WELD Item Description Qty Rate U / M Total 810 9th St Cleaning services for 810 9th St . To include : vacuuming , bathroom cleaning and Cleaning disinfection , glass cleaning , surface cleaning and disinfection , trash removal , and 1 $ 2 , 564 . 00 MO $ 2 , 564 . 00 other cleaning services as defined by the County . NO ITEMS BELOW HERE TO ACCEPT THIS QUOTE PLEASE SIGN BELOW . TOTAL $ 2 , 564 . 00 Per County of Weld : Page 1 of 1 Contract Form Entity Information Entity Name* Entity ID* ❑New Entity? ZTL PARTNERS INC @00045308 Contract Name* Contract ID Parent Contract ID CHANGE ORDER 810 9TH STREET(2023-0874) 7567 Contract Status Contract Lead* Requires Board Approval CTB REVIEW SGEESAMAN YES Contract Lead Email Department Project# sgeesaman@co.weld.co.0 s;Iredfern@weldgov.com Contract Description* CHANGE ORDER FOR ADDITIONAL CLEANING AT 810 9TH ST Contract Description 2 Contract Type* Department Requested BOCC Agenda Due Date CHANGE ORDER BUILDINGS AND Date* 10/26/2023 GROUNDS 10/30/2023 Amount* $2,564.00 Department Email Will a work session with BOCC be required?* CM- NO Renewable* BuildingGrounds@weldgo YES Does Contract require Purchasing Dept.to be v.com included? Automatic Renewal Department Head Email YES CM-Build ingGrounds- Grant DeptHead@weldgov.com Bid/RFP#* B2300082 County Attorney IGA GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date* 04/01/2024 05/01/2024 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CHERYL PATTELLI 10/27/2023 Approval Process Department Head Finance Approver Legal Counsel TOBY TAYLOR CHERYL PATTELLI BRUCE BARKER DH Approved Date Finance Approved Date Legal Counsel Approved Date 10/24/2023 10/25/2023 10/26/2023 Final Approval BOCC Approved Tyler Ref* AG 110123 BOCC Signed Date Originator SGEESAMAN BOCC Agenda Date 11/01/2023 Corrlvac+ID4(S)TtZ SERVICE AGREEMENT BETWEEN WELD COUNTY& ZTL JANITORIAL SERVICES LLC CUSTODIAL SERVICES CHASE BUILDING THIS AGREEMENT is made and entered into this 10th day of April ,2023,by and between the Board of Weld County Commissioners,on behalf of the Facilities Department, hereinafter referred to as"County,"and ZTL Janitorial Services,LLC,hereinafter referred to as "Contractor". WHEREAS,County requires an independent contractor to perform the services required by County and set forth in the attached Exhibits;and WHEREAS,Contractor is willing and has the specific ability to perform the required services at or below the cost set forth in the attached Exhibits;and WHEREAS,Contractor is authorized to do business in the State of Colorado and has the time,skill,expertise,and experience necessary to provide the equipment,materials and services as set forth below. NOW,THEREFORE,in consideration of the mutual promises and covenants contained herein,the parties hereto agree as follows: 1. Introduction.The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits,each of which forms an integral part of this Agreement and are incorporated herein.The parties each acknowledge and agree that this Agreement,including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements(the"Work").If a conflict occurs between this Agreement and any Exhibit or other attached document,the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of County's Request for Bid(RFB)as set forth in Bid Package No. B2300082. Exhibit B consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Work and agrees to diligently provide all services,labor,personnel and materials necessary to perform and complete the Work described in the attached Exhibits. Contractor shall further be responsible for the timely completion,and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement begins upon the date of the mutual execution of this Agreement,and ends one year later.Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year.This Agreement may be extended upon mutual 71,23-al 0 4/iq a3 04 M/23 ZG OOZS written agreement of the Parties. 4. Termination;Breach;Cure. County may terminate this Agreement for its own convenience upon thirty(30)days written notice to Contractor.Due to the time needed for County to procure replacement services,Contractor may terminate this Agreement for its own convenience upon ninety(90)days written notice to County.Either Party may immediately terminate this Agreement upon material breach of the other party,however the breaching party shall have fifteen (15)days after receiving such notice to cure such breach.Upon termination,County shall take possession of all materials,equipment,tools and facilities owned by County which Contractor is using,by whatever method it deems expedient;and,Contractor shall deliver to County all completed or partially completed Work under this Agreement,together with all other items, materials and documents which have been paid for by County,and these items,materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties.No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation. Upon Contractor's successful completion of the Work, and County's acceptance of the same,County agrees to pay Contractor an amount not to exceed $14,632.50 per month as set forth in the Exhibits.No payment in excess of that set forth in the Exhibits will be made by County unless a Change Order authorizing such additional payment has been specifically approved by Weld County.If,at any time during the term or after termination or expiration of this Agreement,County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County,Contractor shall forthwith return such payment(s)to County.Upon termination or expiration of this Agreement,unexpended funds advanced by County,if any,shall forthwith be returned to County.County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement.Unless expressly enumerated in the attached Exhibits,Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement,County shall have no obligations under this Agreement after,nor shall any payments be made to Contractor in respect of any period after December 31 of any year,without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25,Title 30 of the Colorado Revised Statutes,the Local Government Budget Law(C.R.S.29-1-101 et.seq.)and the TABOR Amendment(Colorado Constitution,Article X,Sec.20). 2 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers,agents or employees will not become employees of County,nor entitled to any employee benefits(including unemployment insurance or workers'compensation benefits) from County as a result of the execution of this Agreement.Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor.Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent,which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection,in its reasonable discretion, shall be assigned to the Work.Contractor shall require each subcontractor,as approved by County and to the extent of the Work to be performed by the subcontractor,to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor,by this Agreement,assumes toward County.County shall have the right(but not the obligation)to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process.The Contractor shall be responsible for the acts and omissions of its agents,employees and subcontractors. 9. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement.Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner,consistent with industry standards,and that all services will conform to applicable specifications. 10. Acceptance of Services Not a Waiver. Upon completion of the Work,Contractor shall submit to County originals of all test results,reports,etc.,generated during completion of this work. Acceptance by County of reports and incidental material(s)furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project.In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor,and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default.No assent,expressed or implied,to any breach of any one or more covenants,provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach.Acceptance by the County of,or payment for,the Work completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 11. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods,and services provided pursuant to this Agreement,and shall keep the required insurance coverage in force at all times during the term of the Agreement,or any extension thereof,and during any warranty period.For all coverages, Contractor's insurer shall waive subrogation rights against County. 3 a. Types of Insurance. Workers'Compensation/Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers'Compensation Act.,AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work.Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury$5,000;Medical payment per person. Automobile Liability Insurance:Contractor shall maintain limits of$1,000,000 for bodily injury per person,$1,000,000 for bodily injury for each accident,and$1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere,for vehicles owned,hired,and non-owned vehicles used in the performance of this Contract. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance,a policy,or other proof of insurance as determined in County's sole discretion.County may require Contractor to provide a certificate of insurance naming Weld County,its elected officials,and its employees as an additional named insured. c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to their commencement of the Work,or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein.Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements,and these requirements do not decrease or limit the liability of Contractor.The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors.The Contractor shall assess its own risks and if it deems appropriate and/or prudent,maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts,duration,or types. The Contractor shall maintain,at its own expense,any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. 12. Indemnity. The Contractor shall defend,indemnify and hold harmless County,its officers,agents,and employees,from and against any and all injury,loss,damage,liability,suits, actions,claims,or willful acts or omissions of any type or character arising out of the Work done 4 in fulfillment of the terms of this Agreement or on account of any act,claim or amount arising or recovered under workers'compensation law or arising out of the failure of the Contractor to conform to any statutes,ordinances,regulation,judicial decision,or other law or court decree.The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person,persons,or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement.It is agreed that the Contractor will be responsible for primary loss investigation,defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract,the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities,successors,or assigns,its elected officials,trustees,employees,agents,and volunteers for losses arising from the work performed by the Contractor for the County.A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 13. Non-Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder,without the prior written approval of County.Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County,automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 14. Examination of Records. To the extent required by law,the Contractor agrees that an duly authorized representative of County,including the County Auditor,shall have access to and the right to examine and audit any books,documents,papers and records of Contractor,involving all matters and/or transactions related to this Agreement.Contractor agrees to maintain these documents for three years from the date of the last payment received. 15. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,where such failure is due to any cause beyond its reasonable control,including but not limited to Acts of God,fires,strikes,war,flood,earthquakes or Governmental actions. 16. Notices. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a)personal service by a reputable courier service requiring signature for receipt;or (b)five(5)days following delivery to the United States Postal Service,postage prepaid addressed to a party at the address set forth in this contract;or (c)electronic transmission via email at the address set forth below,where a receipt or acknowledgment is required and received by the sending party;or 5 Either party may change its notice address(es)by written notice to the other.Notice may be sent to: TO CONTRACTOR: Name: Luis Torres Position: Chief Sales Officer Address: 20390 E.40th Ave Address: Denver,CO.80249 E-mail: luis@ztlpartners.com Phone: 303-800-9857 TO COUNTY: Name: Toby Taylor Position: Facilities Director Address: 1105 H Street Address: Greeley,CO.80632 E-mail: ttaylor(a6weldgov.com Phone: 970-400-2021 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws,rules and regulations in effect or hereafter established,including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non-Exclusive Agreement.This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein,contains the entire agreement between the parties with respect to the subject matter contained in this Agreement.This instrument supersedes all prior negotiations, representations,and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted and otherwise made available.Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest—C.R.S.§§24-18-201 et seq.and§24- 50-507. The signatories to this Agreement state that to their knowledge,no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement(including, 6 without limitation,the warranties,indemnification obligations,confidentiality and record keeping requirements)shall survive any such expiration or termination. 23. Severability. If any term or condition of this Agreement shall be held to be invalid,illegal, or unenforceable by a court of competent jurisdiction,this Agreement shall be construed and enforced without such provision,to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver,express or implied,of any of the immunities,rights,benefits,protections or other provisions,of the Colorado Governmental Immunity Act§§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement,and all rights of action relating to such enforcement,shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction.Colorado law,and rules and regulations established pursuant thereto,shall be applied in the interpretation,execution,and enforcement of this Agreement.Any provision included or incorporated herein by reference which conflicts with said laws,rules and/or regulations shall be null and void.In the event of a legal dispute between the parties,Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S.§8-17.5-101. Contractor certifies,warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement.Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E-Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement.Contractor shall not use E-Verify Program or State of Colorado program procedures to undertake pre-employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3)days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three(3)days of receiving notice.Contractor shall not 7 terminate the subcontract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien.Contractor shall comply with reasonable requests made in the course of an investigation,undertaken pursuant to C.R.S.§8-17.5-102(5),by the Colorado Department of Labor and Employment.If Contractor participates in the State of Colorado program,Contractor shall,within twenty days after hiring an new employee to perform work under the contract,affirm that Contractor has examined the legal work status of such employee,retained file copies of the documents,and not altered or falsified the identification documents for such employees. Contractor shall deliver to County,a written notarized affirmation that it has examined the legal work status of such employee,and shall comply with all of the other requirements of the State of Colorado program.If Contractor fails to comply with any requirement of this provision or of C.R.S.§8-17.5-101 et seq.,County,may terminate this Agreement for breach,and if so terminated,Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S.§24-76.5-103(3),if Contractor receives federal or state funds under the contract,Contractor must confirm that any individual natural person eighteen(18)years of age or older is lawfully present in the United States pursuant to C.R.S.§24-76.5-103(4),if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor,it hereby swears or affirms under penalty of perjury that it:(a)is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law,(b)shall produce one of the forms of identification required by C.R.S.§24-76.5-101,et seq.,and(c)shall produce one of the forms of identification required by C.R.S.§24-76.5-103 prior to the effective date of the contract. 29. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement,the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30.Binding Arbitration Prohibited.Weld County does not agree to binding arbitration by any extra judicial body or person.Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms.Both parties further agree that this Agreement, with the attached Exhibits,is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 8 CONTRACTOR: ZTL Janitorial Services,LLC By:jkliart,Q ck C.31 .l.rr-c3 04/10/2023 Name:ANDREA GUTIERREZ Title:Managing Partner Date of Signature WELD COWY: Ci ,A,/ ATTEST: 6.., �J G.oczeo%&e. BOARD OF COUNTY COMMISSIONERS Weld in Clerk to Board WELD COUNTY,COLORADO BY __ t !/ �/i. .., r U\^- - Deputy Clerk PP the:o.rr !#"";t� I g�� Mike Freeman,Chair APR 1 9 2023 /' 11161 l4 t .� el 9 �o Vg71/- Exhabl A � - REQUEST FOR BID . , WELD COUNTY , COLORADO �'` '�. 4 � tAtit _ T �" `� a. 0 6 1150 O STREET `, - � Cc " - - - GREELEY CO 80631 \11 ) re '\\\\\ [6. • L - • DATE : FEBRUARY 23 2023 BID NUMBER : B2300082 w ' DESCRIPTION : CUSTODIAL SERVICES - DOWNTOWN • DEPARTMENT : FACILITIES • MANDATORY PRE - BID CONFERENCE DATE : MARCH 7 , 2023 BID OPENING DATE : MARCH 22 , 2023 1 . NOTICE TO BIDDERS : The Board of County Commissioners of Weld County , Colorado , by and through its Controller ( collectively referred to herein as , " Weld County " ) , wishes to purchase the following : CUSTODIAL SERVICES - DOWNTOWN A mandatory pre - bid conference will be held on March 7 , 2023 at 4 : 00 PM at the Weld County Facilities Building located at 1105 H Street , Greeley , CO 80631 . Bidders must participate and record their presence at the pre - bid conference to be eligible to submit bids . Bids will be received until : March 22 , 2023 at 10 : 00 AM ( Weld County Purchasing Time Clock ) . The submitted bids will be read over a Microsoft Teams Conference Call on March 22 , 2023 at 10 : 30 AM . To join , call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Administration Building , Fort St . Vrain Meeting Room , 1150 O Street , Greeley , CO 80631 . Phone number : 720 - 439 - 5261 Phone Conference ID : 384 271 952 # PAGES 1 - 7 OF THIS REQUEST FOR BIDS CONTAINS GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE . NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 7 MAY BE APPLICABLE FOR EVERY PURCHASE . BID SPECIFICS FOL OW PAGE 7 . 2 . INVI AT ON TO BID : Weld County requests bids for the above - listed merchandise , equipment , and / or services . Said merchandise and / or equipment shall be delivered to the ocation ( s ) specified herein Bids shall include any and all charges for freight , delivery , containers , packaging , less all taxes and discounts , and shall , in every way , be the total net price which the bidder will expect the Weld County to pay if awarded the bid . You can find information concerning this request on the BidNet Direct website at https : / / www . bidnetdirect . com / . Weld County Government is a member of BidNet Direct . BidNet Direct is an on - line notification system which is being utilized by multiple non - profit and governmental entities . Participating entities post their bids , quotes , proposals , addendums , and awards on this one centralized system . Bid Delivery to Weld County : A . Emailed bids are required . Email bids to bidsna� weldgov . com ; however , if your bid exceeds 25MB please upload your bid to https : / / www . bidnetdirect . com . The maximum file size to upload to BidNet Direct is 500 MB . B . PDF format is required . Emailed bids must include the following statement on the email : " I hereby waive my right to a sealed bid " . An email confirmation will be sent when your bid has been received . Please call Purchasing at 970 - 400 - 4222 or 4223 with any questions . 3 . INSTRUCTIONS TO BIDDERS : INTRODUCTORY INFORMATION Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department . Each bid must give the full business address of bidder and be signed by him with his usual signature . Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by o ne of the members of the partnership or by an authorized representative , followed by the signature and title of the person signing . Bids by corporations must be signed with the legal name of the corporation , followed by the name of the state of the incorporation and by the signature and title of the president , secretary , or o ther person authorized to bind it in the matter . The name of each person signing shall also be typed or printed below the signature . A bid by a person who affixes to his signature the word " president , " " secretary , " " agent , " or other title without disclosing his principal , may be held to be the bid of the individual signing . When requested by the Weld County Controller , satisfactory evidence of the authority of the officer signing o n behalf of a corporation shall be furnished . A power of attorney must accompany the signature of anyone n ot otherwise authorized to bind the Bidder . All corrections or erasures shall be initialed by the person signing the bid . All bidders shall agree to comply with all of the conditions , requirements , specifications , and / or instructions of this bid as stated or implied herein . All designations and prices shall be fully and clearly set forth . All blank spaces in the bid forms shall be suitably filled in . Bidders are required to use the Proposal Forms which are included in this package and on the basis indicated in the Bid Forms . The Bid Proposal must be filled out completely , in detail , and signed by the Bidder . Late or unsigned bids shall not be accepted or considered . It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1 , entitled , " Notice to Bidders . " Bids received prior to the time of opening will be kept unopened in a secure place . No responsibility will attach to the Weld County Controller for the premature opening of a bid not properly addressed and identified . Bids may be withdrawn upon written request to and approval of the Weld County Controller ; said request being received from the withdrawing bidder prior to the time fixed for award . Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded . Bidders are expected to examine the conditions , specifications , and all instructions contained herein , failure to do so will be at the bidders ' risk . In accordance with Section 14 - 9 ( 3 ) of the Weld County Home Rule Charter , Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality . It is also understood that Weld County will give preference to suppliers from the State of Colorado , in accordance with C . R . S . § 30 - 11 - 110 ( when it is accepting bids for the purchase of any books , stationery , records , printing , lithographing or other supplies for any officer of Weld County ) . Weld County reserves the right to reject any and all bids , to waive any informality in the bids , to award the bid to multiple vendors , and to accept the bid that , in the opinion of the Board of County Commissioners , is to the best interests of Weld County . The bid ( s ) may be awarded to more than one vendor . In submitting the bid , the bidder agrees that the signed bid submitted , all of the documents of the Request for Bid contained herein ( including , but not limited to the product specifications and scope of services ) , the formal acceptance of the bid by Weld County , and signature of the Chair of the Board of County Commissioners , together constitutes a contract , with the contract date being the date of signature by the Chair of the Board of County Commissioners . 4 . GENERAL PROVISIONS A . Fund Availability : Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated , budgeted and otherwise made available . By acceptance of the bid , Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year . BID REQUEST # B2300082 Page 2 B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL" However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will n ot be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. Neither the successful bidder n or any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall not pay for or otherwise provide such coverage for the successful bidder or any of its agents or employees. Unemployment insurance benefits will be available to the successful bidder and its employees and agents only if such coverage is made available by the successful bidder or a third party. The successful bidder shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or u nderstanding, except as expressly set forth in the contract. The successful bidder shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim o r right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits u nder the contract shall be an incidental beneficiary only. H. Attorney's Fees/Legal Costs: In the event of a dispute between Weld County and the successful bidder, concerning the contract, the parties agree that Weld County shall not be liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. BID REQUEST #B2300082 Page 3 Exhibit B SQUARE FEEj Buildin6 Location Appi6) mie Cleanable 47,298 Court House 901 9`h Ave., Greeley Centennial 52,265 i 915 101h St., Greeley Plaza West 910-101h Ave., Greeley I 49,307 1 West Annex 901 10th Ave., Greeley 6,328 Veteran's Services 1008 9th St., Greeley 1,862 Marlboro Building 934 9th Ave., Greeley 15,142 918 918 10th St., Greeley 9,750 �Crime Lab/Evidence Room ____— 19,996 232911 -- Ave., Greeley PRICING Provide total pricing for Custodial Services per month and labor estimates per day for Custodial Services for all the buildings identified in this bid: B iu Nino Location Bid Price per Building Estimate Labor ' Hours per Day Court House i 901 9"' Ave., Greeley $ 3,762.41 .13 Centennial 91510t" St., Greeley $ 4-157.52 115 Plaza West 910 101h Ave., Greeley $ 3,922.22 1 14 ___.__.... West Annex .-._-.--_---.____ 901 10'" Ave., Greeley . .__- . -__- _-_ $ 503.37 _.._ 2.5 Veterans Services 1008 91h St., Greeley � $ 148.12 1.5 Marlboro Building 934 90 Ave„ Greeley $ - 918 918 101h St., Greeley $ 775Y 58 4 Crime Lab/Evidence Room 2329 115th Ave., Greeley $ 158.78 3 TOTAL BID PRICE FOR - _a___ 14,632.51 5s _ ALL BUILDINGS PER MONTH Annual Escalation increase percent per year of additional yearly renewal 4 % CONTRAgT TERM Initial contract term is May 1, 2023 through April 30, 2024. This bid is for a (1) year contract which can be renewed annually up to (3) three additional years at the County's discretion. BID REQUEST #82300082 Page 12 Pricing To be the most competitive responsive bidder ZTL has prepared the below pricing chart to help guide the County of Weld, Due to the outfall from the Covid-19 Pandemic ZTL has adjusted its operations to offset a price increase due to rising inflation. Through this successful offset, ZTL has managed to maintain its pre -pandemic pricing in an effort to ensure your monies are spent in an accountable and transparent way_ The tables below were prepared in accordance with APPA standards, both for the cleaning operation (ZTL assumes APPA level 1 & 2 cleaning) and for the staffing. The pricing below takes into account labor costs, administrative and supervisory costs, materials and consumables equipment necessary to provide the service as mentioned within the RFP. DISCLAIMER, unless otherwise mentioned the below hours are "man hours" and not "work hours." The distinction between the two is that "man-hours" are the sum of all the hours worked between all custodial staff for the location listed, whereas "working hours" is just the amount of time that ZTL estimates will take to clean the facility per week. Custodial Pricing - Year 1/Base Year Cade Lor+aticn Cast per Month Cos# pec,Year * m Court House 3,762.41 45,148.95 Centennial 4,157.52 49, 890.27 Plaza West 3,922.22 47,066.67 West Annex 503.37 6,040.48 ]Veteran's Services 148.12 1,777,40 Marlboro Building 1,204.50 14,454.00 918 775.58 9,307.00 Crime Lab/Evidence Room 158.78 1,905.31 Totall $14,632.50 $175,590.08 Additional Pricing 7_ il :. W Avail. On ZCustodial.com Price Listed Price Listed Other Cost + 6% Cost + 10% Out -of -Scope Pricing A , Day Porter $23.00 /hr $27.50 /hr Night Porter $23.00 /hr $27.50 /hr Bio-Hazard Cleaning $100 minimum $27.50 / hr $130 minimum $28.00 / hr Bio-Hazard Base Fee $35.00 / round trip "$35.00 non-refundable cancellation fee $40.00 / round trip "$40.00 non-refundable cancellation fee Emergency Services $35.00 / round trip $40.00 I round trip Carpet Shampooing & Extraction $0.24 $0.30 Floor Waxing & Stripping $0.24 $0.30 Vacuuming $0.08 $0.10 Crew Dispatch $35.00 / round trip $40.001 round trip The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the Request for Bid for Request No. #62300082. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying bid sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5, Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM ZTL Janitorial Services, LLC BUSINESS ADDRESS 20390 E 40th Ave CITY, STATE; ZIP CODE Denver, Co 80249 TELEPHONE NO 303.8 57 FAX TAX ID # 88-3438258 PRINTED NAM ND L.E.Luls Torr s, Chief Sales Officer SIGNATURE Ab E-MAIL LU I S@ZTLPARTN ERS.COM DATE 03/10/2023 *`ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS 098-03551-0000. YOU DO NOT NEED TO SEND WK PAGES 1— T. ATTEST: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board WELD COUNTY, COLORADO BY: Deputy Clerk to the Board Mike Freeman, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller GS0223 BID REQUEST #B2300082 Page 14 Form WM9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Ill Go to www.irs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS. I Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. ZTL JANITORIAL SERVICES, LLC 2 Business name/disregarded entity name, if different from above a) 0) Ca ainstructions (n a Q. 0 0 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. Z Individual/sole proprietor or 0 C Corporation El S Corporation El Partnership ❑ Trust/estate single -member LLC Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P-Partnership) 11- Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. E] Other (see instructions) ► 4 Exemptions (codes apply only to certain entities, not individuals; see on page 3): Exempt payee code (if any) Exemption from FATCA reporting co de if an (Applies to accounts maintained outside the U.S.) rn (D UID 5 Address (number, street, and apt. or suite no.) See instructions. 20390 E 40TH AVE Requester's name and address (optional) 6 City, state, and ZIP code DENVER, CO 80249 7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given online 1 to avoid I oociai secunty numoer backup withholding. For individuals, this is generally your social security number (SSN). However, for a - m - resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requester for guidelines on whose number to enter. M88 -� 3 � 4 � 3 � 8 � 2 � 5 � 8 J� Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later. Sign Signature of Here I U.S. person ► Date► 10/01/2022 General Instructions - Form 1099-DIV (dividends, including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise - Form 1099-MISC (various types of income, prizes, awards, or gross noted. proceeds) Future developments. For the latest information about developments - Form 1099-B (stock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. transactions by brokers) - Form 1099-S (proceeds from real estate transactions) Purpose of Form - Form 1099-K (merchant card and third party network transactions) An individual or entity (Form W-9 requester) who is required to file an - Form 1098 (home mortgage interest), 1098-E (student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T (tuition) identification number (TIN) which may be your social security number * Form 1099-C (canceled debt) (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other - Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident amount reportable on an information return. Examples of information alien), to provide your correct TIN. returns include, but are not limited to, the following. If you do not return Form W-9 to the requester with a TIN, you might • Form 1099-INT (interest earned or paid) be subject to backup withholding. See What is backup withholding, later. Form W-9 (Rev. 10-2018) M CERTIFICATE OF LIABILITY INSURANCE DATE (M 1 04/10/202IDD/YYYY) 3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. if SUBROGATION 13 WAIVED, subject to the terms and conditions of the policy, certain Policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such andorserrient(s). PRODUCER L;QNTACF_ NAME: Next First Insurance Agency, Inc. PHONE AX PO Box 60787 (855) 222-5919 F (�&Ao_,E& . I ' (AIG, No); Palo Alto, CA 94306 E-MAIL ___ ADDRESS: support@nextins urance.com Lns�rance.com INSURER(S)AFFORDING CovffjtAc�g MAIC 0 INSURER A: Next Insurance US Company 16285 INSURED ---------- ZTL Janitorial Services, LLC INSURERS: 20390 E 40th Ave INSURER C., --- — -- Denver, Co 80249 j!!§UKFR D: INSURER E; INSURER F: Kr_VI*IUN NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !LN;$;R711_ TYPE OF INSURANCE ONS13I POLICY NUMBER IMMIDDrYYYYi IMMIDDI)MOM LIMITS X COMMERCIAL GENERALLIABILITY EACH OCCURRENCE S 1 1000,000.00 I CLAIMS -MADE X OCCUR 'DANKCl1ff`rb_Ff1�WTEb__ - -'-- -EftEMISESI(EEapocurrence) $100,000.00 A NXTJKYD37K-00-GL MED EXP (Any one person) $15,000.00 �06/2912022 06/2912023 pERS0r4AL & ADV 1NjURy $1.000,000.00 GEN'L AGGREGATE LIMIT APPLIES PER; GENERAL AGGREGATE $2,000,000.00 X POLICY LOG PRODUCTS - COMP/OP AGO $2,000,000.00 OTHER. AUTOMOBILE LIABILITY COMBINED o SINGLE LIMrr ANY AUTO ii.cedtint) 11000,000.00 BODILY INJURY( Per person) $ A OWNED SCHEDULED —,.j AUTOS ONLY AUTOS X NXT47DCW49-00-CA 06/29/2022 06/29/2023 BODILY INJURY (Peramideri), S HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAOV— S UMBRELLA LIAR OCCUR EXCESS LIAS EACH OCCURRENCE CLAIMS -MADE I AGGREGATE DIED 1 1 RETENTIONS j WORKERS COMPENSATION PER $ 1 AND EMPLOYERS'LIASILITY YIN STATUTE ER jANYPROPRISTORIPARTNERIEXECUTIVE I OFFICERIMEMSEREXCLUDED? N/A E.L. EACH ACCIDENT $ (Mandatory in NH) *'* under D E.L. DiSrAlkli - " EMPLOYEE'. S "1R "Sd'1WC1''ON OF OPERATIONS below E.L. DISEASE - POLICY LIMIT i $ Each Occurrence: S25,000.00 A Contractors Errors and Omissions X NXTJKYD37K-00-GL 06/29/2022 06/29/2023 ' Aggregate: $50,000.00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached If more space Is required) Writtencate Holder Is City of Lakewood. Certificate Waiver an Additional Insured on favor Auto polly for primary and non-contributory basis If required by agreement with the Insured. Commercial Autoof Subrogation applies In favor of Certificate Holder I required by written a Liabilityeement with the Insured. A General . Waiver of Subrogation applies in favor of this Certificate Holder. This Certificate Holder is an Additional Insured on the General UaClity policy with respect to ongoing operations. This Certificate Holder is an Additional Insured on the General Liability policy with respect to completed operations. This Certificate Holder is an AdditionalI on the General Liability policy non-contributory. basis. All Certificate Holder privileges Insured . yon a grImary and Vleges apply only If required by written agreement between the Certificate Holder and the insured, and are subject to policy terms and conditions. rFRTII:IrA*r= Wni nco SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Weld County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1150 0 ST. ACCORDANCE WITH THE POLICY PROVISIONS. Greeley, CO 80631 AUTHORIZED REPRESENTATIVE 0 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORN CERTIFICATE OF PROPERTY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. rROOu0wNcn First Insurdncc Agency, Inc. TNT PO Box 60787 Palo Alto, CA94306 �LQ-Eyy(B551222-5919 _(Arc AODREss; support@nextinsurance.com _ _ ____ INSURER@)AFFORDING COVERAGE _ NAICR_ mauReo INSURERA: 5tdte National Insurance Company, Inc. 12831 � MSURERB: ----- -•-- --- - -- ._.... - - ---- ----- ZTL Janitorial Services, LI.0 INSURER C : 20390 E 40th Ave INSURER D : Denver, Co 80249 INSURER E : LOCATION OF PREMISES I DESCRIPTION OF PROPERTY (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY FJxECTIVE POLCYEXPIRATION COVERED PROPERTY LIMITS DATE (MMIDDIYYYY) ' DATE (MMIDDIYYYY) ; PROPERTY ..- CAUSES OF LOSS DEDUCTIBLES ' BASIC BUILDING .. _...BROAD CONTENTS SPECIAL _ _ EARTHQUAKE - _--_-. _-WOJD FLOOD BUILDING S PERSONAL PROPERTY 4 S -- BUSINESS INCOME $ �... ._._..._ ...-- ._. - EXTRAEXPENSE $ RENTAL VALUE S BLANKET BUILDING s BLANKET PERS PROP g BLANKET BLDG 3 PP 8 S X - INLAND MARINE CAUSES OF LOSS A 1 NAMED PERILS ;X OPEN PERILS TYPE OF POLICY X EQUIPMENT $3,000.00 'Contractors Equipment X ; MISC TOOLS _$ 600.00 06/29/2022 06/29/2023 POLICY NUMBER X BORROWED TOOLS $3,000.00 NXTIDYWPDF-00-IM -' --' a CRIME TYPE OF PODGY 6 S I - S - BOILER S MACHINERY / - EQUIPMENT BREAKDOWN 3 S S SPECIAL CONDITIONS I OTHER COVERAGES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) - -- - - -- • -- - - - • • ----• - ve��. v ea.a.n r rvn SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Weld County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1150 O ST. ACCORDANCE WITH THE POLICY PROVISIONS. Greeley, CO 80631 AUTHOR[= REPRESENTATIVE 01995-2015 ACORD CORPORATION. All rights reserved. ACORD 24 (2016/03) The ACORD name and logo are registered marks of ACORD ® DATE tMM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 04/10/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Pinnacol Assurance 7501 E. Lowry Blvd. Denver, CO 80230-7006 CONTACT NAME: PHONE FAX /C. No Ext : A/C No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A; Pinnacol Assurance 41190 INSURED ZTL Janitorial Services, LLC 20390 E 40th Ave Denver, CO 80249-8120 INSURER B : INSURER C INSURER D : INSURER E: INSURER F : THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMSPOLICY INSR TYPE OF INSURANCE ADDL SUER NUMBER POLICPOLICY MMIDDY EFF EXP. MM/DD/YYYY LIMITSLTR COMMERCIALGENERALLIABILITY CLAIMS -MADE Ll OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: RO- POLICY E T u LOC OTHER: EACH OCCURRENCE $ DAMAGETO PREMISES a occurrence) $ MED EXP (Any one person) $ PERSONAL 8 ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG $ $ $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT a accident $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE er accident $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS -MADE DED RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITYYIN ANYPROPRIETOR/PARTNER/EXECUTIVE --- A OFFICER/MEMBEREXCLUDED? (Mandatory in NH) 1 If yes, describe under DESCRIPTION OF OPERATIONS below N / A 4238633 07/30/2022 08/01/2023 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Unless otherwise stated in the policy provisions, coverage in Colorado only. Janitorial Services. CERTIFICATE HOLDER UANULLLA I ION 2299114 Weld County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1150 O ST. THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Greeley, CO 80631 ACCORDANCE WITH THE POLICY PROVISIONS. luis@ztlpartners.com AUTHORIZED REPRESENTATIVE GIA Risk Management, LLC @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORDs provided by Forms Boss. www.FormsBoss.com; (c) Impressive Publishing 800-208-1977 New Contract Request Entity Information Entity Name* Entity ID- ❑ New Entity? ZTL PARTNERS INC 900045308 Contract Name * Contract ID Parent Contract ID DOWNTOWN BUILDINGS & CRIME LAB CUSTODIAL SERVICES 6822 Contract Status Contract Lead* Requires Board Approval CTB REVIEW SGEESAMAN YES Contract Lead Email Department Project # 5geesamanC5)co.weId.co.usj redfernCaweidgov.com Contract Description * DOWNTOWN BUILDINGS & CRIME LAB CUSTODIAL SERVICES Contract Description 2 Contract Type Department Requested BOCC Agenda Due Date CONTRACT BUILDINGS AND GROUNDS Date* 04,'201'2023 04;'24,,'2023 Amount* Department Email $14,632.50 Cm- Will a work session with BOCC be required?* Renewabie guildingGrouridsC-Weldgov.c N 0 YES om Does Contract require Purchasing Dept- to be included? Department Head Email YES Automatic Renewal CM-BuildingGrounds- DeptHea&9)%ve1dgov.corn Bid /RFP Grant 82300082 County Attorney GENERAL COUNTY ICA ATTORNEY EMAIL County Attorney Email CM- COUNTYATFORNEYr-aAWLDC Ov.COM if this is a renewal enter previous Contract ID If this is part of a MISA enter MISA Contract ID, Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Ongase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Contact Typi Purchasing Purchasing Approver CHERYL PATTELLI Approval Process Department Head TOBY TAYLOR DH Approved Date 04;'12/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 04/191'2023 Originator SGEESAMAN Review Date Renewal Date* 04f01i2024 05/01/2024 Committed Delivery Date Expiration Date Contact Email Contact Phone I Contact Phone 2 Purchasing Approved Date 04.,,1412023 Finance Approver Legal Counsel CHERYL PATTELLI BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 04/13,.'2023 04/13j2023 1 Tyler Ref # AG 041923 186 FACILITIES DEPARTMENT PHONE: (970) 400-2020 FAX: (970) 304-6532 G O Ni —� WEBSITE: www.co.weld.co.us 1105 H STREET P.O. BOX 758 GREELEY, COLORADO 80632 March 29, 2023 To: Board of County Commissioners From: Toby Taylor Subject: Custodial Services — Downtown Buildings; B2300082 As advertised this bid is for custodial services for the buildings located in downtown Greeley and the Crime Lab. The downtown buildings include the Courthouse, Centennial Center, Plaza West, West Annex, 1008, Marlborough Building, and 918. The low bid is ZTL Janitorial Services LLC and meets specifications. Therefore, the Facilities Department is recommending the award to ZTL Janitorial Services LLC in the amount of $14,632.50 per month. In addition, this bid may be renewed annually for up to three additional terms. The escalation rate for each subsequent term has been identified as 4%. If you have any questions, please contact me at extension 2023. Sincerely, Toby Taylor Director 2oz3 04/� 0 :�JO025 WELD COUNTY PURCHASING 1$g1 � 1150 O Street, Room #147, Greeley, CO 80631 reverett()-weldgov. com cgeisertCa)weldgov.com cmpetersCaD-weldgov.com Phone: (970) 400-4222, 4223 or 4216 -� N Fax: (970) 400-4024 DATE OF BID: MARCH 22, 2023 REQUEST FOR: CUSTODIAL SERVICES - DOWNTOWN DEPARTMENT: FACILITIES BID NO: B2300082 PRESENT DATE: MARCH 27, 2023 APPROVAL DATE: APRIL 10, 2023 ANNUAL TOTAL MONTHLY ESCALATION VENDOR CUSTODIAL SERVICES PERCENTAGE ZTL JANITORIAL SERVICES, LLC $14,632.51 4% 20390 E. 40TH AVENUE DENVER, CO 80249 OBAND'S JANITORIAL COMPANY $16,200.00 4% 2881 S. SALIDA COURT AURORA, CO 80013 VERDE FACILITIES SERVICES LLC $16,534.89 3% 2323 W. MESCAL STREET, #205 PHOENIX, AZ 85029 PBC COMMERCIAL CLEANING $17,273.00 4% DBA CCS FACILITY SERVICES 1485 S. LIPAN COURT ENGLEWOOD, CO 80223 2023-0874 C)3/Zl 5(� 00 Z5 PAGE 2 DATE OF BID: MARCH 22, 2023 REQUEST FOR: CUSTODIAL SERVICES - DOWNTOWN DEPARTMENT: FACILITIES BID NO: B2300082 ANNUAL TOTAL MONTHLY ESCALATION VENDOR CUSTODIAL SERVICES PERCENTAGE MCS, INC $19,827.00 2% DBA MAINTENANCE RESOURCES 702 W. 48T" AVENUE, UNIT H DENVER, CO 80216 COMMAND SERVICE SYSTEMS, INC. $20,625.05 NO MORE THAN 2% 96 INVERNESS DRIVE EAST, SUITE D ENGLEWOOD, CO 80112 WHAYNE AND SONS ENTERPRISES $21,112.00 4% DBA WHAYNE ENTERPRISES 10515 E. 40TH AVENUE, SUITE 103 DENVER, CO 80239 B&S CLEANING, LLC $28,813.00 3% 2030 35T" AVENUE, SUITE A-1 GREELEY, CO 80634 AGTAC SERVICES LLC $30,570.01 2% DBA ATS FACILITY SERVICES 8200 CODY DRIVE, SUITE F LINCOLN, NE 68512 THE FACILITIES DEPARTMENT IS REVIEWING THE BIDS. Hello