HomeMy WebLinkAbout20252376.tiffResolution
Approve Sales Quote for Purchase of New Equipment Pursuant to Cooperative
Purchasing Contract Terms and Conditions Between Sourcewell and Daimler
Trucks North America, dba Transwest Truck Trailer RV, and Authorize Controller
to Sign Any Necessary Documents
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, on August 28, 2024, Sourcewell awarded Daimler Trucks North America,
dba Transwest Truck Trailer RV, a Cooperative Purchasing Contract, identified as
#032824-DAI, and
Whereas, the Weld County Department of Fleet Services desires to purchase new
equipment on behalf of the Department of Public Works, procured through the Sourcewell
Cooperative Purchasing Contract Terms and Conditions, and
Whereas, the Board has been presented with a Sales Quote for the Purchase of New
Equipment, pursuant to the Cooperative Purchasing Contract #032824-DAI Terms and
Conditions, between Sourcewell and Daimler Trucks North America, dba Transwest
Truck Trailer RV, and
Whereas, Weld County Code Section 5-4-80, Expenditures Not Requiring a Procurement
Process, exempts items purchased through current State, Federal, GSA, or other
Cooperative Contracts, and
Whereas, the Weld County Purchasing Manager deemed Contract #032824-DAI to be in
the best interest of Weld County, with said new equipment further identified below:
Department of Public Works, Trucking Division: One (1) 2026 Western Star
49X Cummins X15 Engine Heavy Haul Tractor in the amount of
$214,826.00
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Sales Quote for the Purchase of New Equipment, pursuant to the
Cooperative Purchasing Contract #032824-DAI Terms and Conditions, between
Sourcewell and Daimler Trucks North America, dba Transwest Truck Trailer RV, in the
amount of $214,826.00, be, and hereby is, approved.
Be it further resolved by the Board that Rusty Williams, Controller, be, and hereby is,
authorized to sign any necessary documents.
cv.P„R ., FT/FA), Pu(cH/o)/Do /SE)
O g/26/2.5
2025-2376
EG0083
FT0004
Sales Quote for Purchase of New Equipment Pursuant to Cooperative Purchasing
Contract Terms and Conditions Between Sourcewell and Daimler Trucks North America,
dba Transwest Truck Trailer RV
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 20th day of August, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-2376
EG0083
FT0004
•
ifs
4 e
1
NTY
June 19, 2025
To: Purchasing Department
From: David Springer
Re: Cooperative Purchase- Heavy Haul Tractor
Fleet Services
(970) 400-3500
1399 N. 17th Ave
Greeley, CO 80631
Weld County Fleet Services is desiring to purchase one (1) new 2026 Heavy Haul
Tractor to meet the budgeted vehicle needs for Public Works- Trucking Division.
Weld County Code Section 5-4-80 titled Expenditures Not Requiring a Procurement
Process. Item 26 in this section identifies "items purchased from current state, federal,
GSA or other cooperative contracts" are exempt and may be purchased directly from
those sources.
Fleet Services recommends purchasing the new 2025 Heavy Haul Tractor as detailed in
the attached quote, utilizing Sourcewell Contract# 032824DAI for a total cost of
$21 L,826.00.
Sincerely,
David Springer
Director, Fleet Services
2025-2376
6/zD
(TRANSWEST)
TRUCK TRAILER RV
Transwest Truck Trailer RV
20770 E 176 Frontage Rd
Brighton, CO 80603
Quote for:
Weld County
1150 O Street
Greeley, CO 80631
Attn:David Springer
970-400-3513
Will Schafer
whschafer@transwest.com
303-301-7509
Member Account #: Daimler Contract #: 032824DAI
1. 2026 Western Star 49X
Cummins X15 Engine
Sourcewell Discount: 34.24%
Pre -Discounted Price:
Discount:
Member Price:
Add-ons not subject to the Daimler Contract Discount:
Delivery
Model Year Increase:
EPA Surcharge:
W/STAR TARIFF
FET Tire Credit
$ 307,683
$ 105,351
$ 202,332
3,375
4,750
1,891
3,000
-522
Total Truck Price: $ 214,826
This quote is subject to any and all future Tariffs from
DTNA / Western Star Trucks
DAIMLER TRUCK
North America
June 6, 2025
Subject Tariff Impact Fee Update
US & Canada Freightliner & Western Star Dealers,
As DTNA continues to navigate the tariff impact situation, we would like to continue providing
certainty and guidance to you and our mutual customers ft is important to note that DTNA
continues to be impacted by tariffs associated with non-USMCA compliant materials, steel and
aluminum, and global imports
Please see below for an update regarding the previously announced tariff plan
1. July Builds: July production is closed and as previously announced Units building from
June 30th through August 1. will receive the $3,000 (Cascadia, Fifth Gen, 57X, 49X, 47X) and
$1,500 (M2106, M2112, 114SD,108SD) tariff impact fee
2 August — October Builds Units building from August 4th through October 31 St will now also
qualify for the $3,000 (Cascadia, Fifth Gen, 57X, 49X, 47X) and $1,500 (M2106, M2112,
108SD, 114SD) tariff impact fee.
a New truck orders must have an RDD of 9/1/25-11/30/25 to qualify for the amounts
outlined above.
b TCO requests to pull trucks forward must have an RDD of 9/1/25-11/30/25 to qualify
for the amounts outlined above.
c First opens are currently in August for all models. Schedule build dates will be
assigned using the RDD requested on a first come, first serve basis. If the RDD
requested is not available, trucks will be placed at first opens
d DTNA will communicate when October is closed for each model
e. CY25 DRS rules apply forTCOs/RTSOs on trucks building prior to October 31.
f All trucks scheduled to build prior to October 31St (RDD of 11/30 or earlier) are
non -cancellable beyond the 7 -day grace cancellation period
3. November -December Builds: Units building beginning November 3`d through the end of
December wilt now qualify for a not to exceed tariff impact fee cap of $3,500 (Cascadia,
Fifth Gen, 57X, 49X, 47X) and $2,000 (M2106, M2112, 108SD, 114SD).
a New truck orders using a RDD of 12/1/25-1/31/26 will qualify for the not to exceed
$3,500/$2,000 tariff impact fee caps
b. Orders must be received by October 17"'to qualify
DAIMLER TRUCK NORTH AMERICA i 4555 N CHANNEL AVE, PORTLAND, OR 97217 i 503 745 8600 i www DAIMLERTRUCKNORTHAMERICA COM
DAIMLER TRUCK
North America
c. CY25 DRS rules apply for TCOs/RTSOs on trucks building prior to 1/1/26.
d. Effective immediately, ati new orders placed with a RDD of 12/1/25-1/31/26 are
non -cancellable beyond the 7 -day grace cancellation period.
e. Truck orders with a RDD of 12/1/25-1/31/26 placed prior to June 9th can be
cancelled up until October 17th (or 60 days from scheduled build date, whichever
comes first).
important Notes
• For trucks already on order with the proper RDD, no action is required to qualify for the
incentives outlined above.
• All RDD TCOs requesting pushouts wilt be denied per the DRS rules.
• DTNA reserves the right to pull the scheduled build date up a maximum of 30 days. Any
floorplan costs associated with these pull-ups will not be subsidized by DTNA.
• All new orders or RDD TCOs submitted with a 1/31/2026 RDD or earlier wilt not be accepted
if long lead times or limited component availability preclude DTNA from being able to
schedule the truck(s) 30 days prior to the Requested Delivery Date.
• Allison 4000 Series transmissions will be available based on published first opens.
• DTNA wilt manually adjust Deater Plan volumes to accommodate RDD TCO putt -ups
requested between now and October 17th
• The total non -discountable Tariff Impact fee will be presented as a line item on the truck
invoice, All amounts are in USD.
• This letter does not apply to Battery Electric Vehicles. Tariff impacts related to battery
electric eM2s and eCascadias are being communicated at time of concession approval.
• DTNA reserves the right to pull up the October 1701 order receipt date specified above
at any time, but we will commit to providing 48 hours advanced notice to any date
changes.
Please contact your New Truck Sales Team should you have any questions.
As a reminder, any impacts beyond new truck sates of Freightliner and Western Star trucks
(including FCCC, TBB, DTNA Parts, Extended Warranty, etc.) wilt be/are communicated on separate
announcements.
As always, thanks for your continued support!
Regards,
David Carson
Daimler Truck North America
DAIMLER TRUCK NORTH AMERICA 14555 N CHANNEL AVE, PORTLAND, OR 97217 I 503.745.8000 I 1(A1/W.DAIMLERTRUCKNORTHAMERICA.COM
032824-DAI
Sourcewell
Solicitation Number: RFP #032824
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Daimler Trucks North America, 4555 N. Channel Ave., Portland, OR
97217 (referred to as "DTNA" herein.)DTNA and its authorized dealers are collectively referred
to as "Supplier" herein.
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Class 4-8 Chassis and Cabs with Related Equipment,
Accessories, and Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires July 9, 2028, unless it is cancelled
sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions
upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right
to consider additional extensions beyond seven years as required under exceptional
circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
Rev. 3/2022 1
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032824-DAI
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier's authorized dealers will provide the
Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation
Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is
attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Su ipplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship,
except for components or body installations covered under separate warranties. In addition,
Supplier warrants the Equipment, Products, and Services are suitable for and will perform in
accordance with the ordinary use for which they are intended. Supplier's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term/ Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as described in
Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Rev. 3/2022 2
032824-DAI
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase
A SHIPPING AND SHIPPING COSTS All delivered Equipment and Products must be properly
packaged Damaged Equipment and Products may be rejected if it fails to meet the
specifications agreed between Participating Entity and Supplier If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products
B SALES TAX Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s) When ordering, a Participating Entity must indicate if it is a tax-
exempt entity
C HOT LIST PRICING At any time during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such Current ordering process and administrative fees apply Hot List
Pricing must be published and made available to all Participating Entities
4 PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator This
Rev 3/2022 3
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032824-DAI
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND r'�in 1 ICIPA 1 IflU LIII 1 1 1 i� nLtn.(VI(1LIvIILII II I.J
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
. I � 1 I f this � Contract
� 1 � determined
� � wJ through
L � its
n n .� n V n � . • • r� purchasing, . V\ !� /\ V I /1 /� �� I
authority to access this Conit ac,l is deter mined I`hr ough its cooperative te iii e local,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Participating Entities may request that DTNA's authorized dealers
perform work at government -owned facilities, including schools. The provision of such work
shall be negotiated with the participating DTNA authorized dealer and the Participating Entity.
Rev. 3/2022 4
032824-DAI
6. PARTICIPATING ENTITY USE AND PURCHASING
A ORDERS AND PAYMENT To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to the participating DTNA's authorized
dealer that it intends to access this Contract, however, order flow and procedure will be
developed jointly between Sourcewell and Supplier Typically, a Participating Entity will issue an
order directly to the participating DTNA's authorized dealer If a Participating Entity issues a
purchase order, it may use its own forms, but the purchase order should clearly note the
applicable Sourcewell contract number All Participating Entity orders under this Contract must
be issued prior to expiration or cancellation of this Contract, however, DTNA's authorized
dealer's performance, Participating Entity payment obligations, and any applicable warranty
periods or other Supplier or Participating Entity obligations may extend beyond the term of this
Contract
Participating Entities will be solely responsible for payment and Sourcewell will have no liability
for any unpaid invoice of any Participating Entity
B ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and participating DTNA authorized dealer, such as job
or industry -specific requirements, legal requirements (e g , affirmative action or immigration
status requirements), or specific local policy requirements Some Participating Entities may
require the use of a Participating Addendum, the terms of which will be negotiated directly
between the Participating Entity and the participating DTNA authorized dealer, as applicable
Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract
C SPECIALIZED SERVICE REQUIREMENTS In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e -
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the participating DTNA authorized dealer may enter
into a separate, standalone agreement, apart from this Contract Sourcewell, including its
agents and employees, will not be made a party to a claim for breach of such agreement
D TERMINATION OF ORDERS Participating Entities may terminate an order, in whole or
in part, immediately upon notice to participating DTNA authorized dealer in the event of
any of the following events
1 The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased, or
2 Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements
Rev 3/2022 5
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032824-DAI
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary in iformation.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
(i.e.,
•P .IIf '1....�r......�� �. v/�v�nr+quarter if there ewe no sales, Supplier iiiiuni Suui i ii'.. a report
t
made).
The Report must contain the following fields:
;i--.+ in (-iv nr1 rnInc %A/corn
ILCILII 15 I IV JUIL.J VV�I
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
•
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
Rev. 3/2022 6
032824-DAI
B ADMINISTRATIVE FEE In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities The Administrative Fee must be included in, and not
added to, the pricing Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee
DTNA will submit payment to Sourcewell for the administrative fee per unit of Equipment
and/or Product as stated in the Proposal purchased by Participating Entities under this
Contract during each calendar quarter Payments should note the Supplier's name and
Sourcewell-assigned contract number in the memo, and must be mailed to the address above
"Attn Accounts Receivable" or remitted electronically to Sourcewell's banking institution per
Sourcewell's Finance department instructions Payments must be received no later than 45
calendar days after the end of each calendar quarter
DTNA agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased ,under this Contract
In the event the DTNA is delinquent in any undisputed administrative fees, Sourcewell reserves
the right to cancel this Contract and reject any proposal submitted by the DTNA in any
subsequent solicitation In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer
Supplier's Authorized Representative is the person named in the Supplier's Proposal If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A AUDIT Pursuant to Minnesota Statutes Section 16C 05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract
B ASSIGNMENT Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement Such consent will not be unreasonably withheld Any prohibited
assignment will be invalid
Rev 3/2022 7
LIULUtIy. I I Li ivetupw t J. OL tJU't'+J I -I- V I u -'t I 0C -O I Orr' I Vr1O`tUL "t1JVOO
032824-DAI
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principul_Ageni
11. INDEMNITY AND HOLD HARMLESS
DTNA agrees to defend, indemnify and hold harmless Sourcewell and the Participating Entities
from and against any and MI claims which are incurred by or asserted against any Sourcewell
and/ or Participating Entities by any third party (including Sourcewell or participating Entities
personnel), to the extent such claims arise out of or relate to: (a) the negligent acts, negligent
omissions, willful misconduct, nr strict liability (whether insured against nr nnt) of, nr vinlatinn
VV 111 lA 1 VI strict V f. t to A/t t t � � t t .. v+. a.... ...�..... .v. v. .., . ., .... � .... .... ... .
of applicable Law by, any DTNA Indemnitees (as defined below); (b) defects in materials,
manufacture, workmanship, or design of any Equipment or Product under this Contract,
whether latent or patent (including for failure to properly label, failure to properly warn of
dangers associated with use, failure to give proper instructions, failure to inspect adequately,
and failure to test adequately); (c) a claim alleging that the manufacture, use, or sale of the
Equipment infringes the Proprietary Rights of any third person; or (d) performance of Services
for which DTNA. contracts in a manner inconsistent with the obligations under this
Agreement(e) DTNA's breach of any of its warranties, representations, and obligations in this
Contract provided, that DTNA's obligation in this Section 11 will not apply to the extent that a
claim results from Sourcewell or Participating Entities' negligence, gross negligence or willful
misconduct. As used in this Section 11, "DTNA Indemnitee" means, collectively, DTNA , its
affiliates, and its and their respective officers, directors, and personnel, and all of their
respective permitted successors and permitted assigns.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
Rev. 3/202 2 8
032824-DAI
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PJBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
Rev. 3/2022 9
OVUtJb!�I ! CI IYGIVpG IL). 0LAIOH' U I -I-1J I V-`4 IOC -O 10 is -1- I Li P1 M-FVIi'i0000
032824-DAI
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or ether cnnrfitinnc that are knyonri that party's rpAcnnAhip control, A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
h" CI irk rintorminitinn nr finding anti mi ict hP ft illy nPrfnrmPr1
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
Rev. 3/2022 10
032824-DAI
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with the following coverage and limits of insurance:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an claims basis and must be subject to terms no less broad
than the Insurance Services Office ("ISO") Commercial General Liability Form CO0001
(2001 or newer edition), or equivalent. At a minimum, coverage must include liability
arising from premises, operations, bodily injury and property damage, independent
contractors, contractual liability, blanket contractual liability, and personal injury and
advertising injury. All required limits, terms and conditions of coverage must be
maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
Rev. 3/2022 11
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$1,000,000 Personal and Advertising Injury
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all ownea, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
'nil onv-dine
JUUI LCVVCII JUF.4JIICI
Develop p nrit Ar4inn icfrmtnr 7ccinnod to
LJCVC SJ1JII It,l IL !-llll I III IIJLI ULV1 uJJlbI %,..H �„
this Cnntrart Thn rPrtifiratPc mi ict
be signed oy a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier. The policy provision(s) or endorsement(s) must
further provide that coverage is primary and not excess over or contributory with any other
valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
Rev. 3/2022 12
032824-DAI
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors
E UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention
19. COMPLIANCE
A LAWS AND REGULATIONS All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold
B LICENSES Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
DTNA certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions If at any time during
this Contract DTNA declares bankruptcy, DTNA must immediately notify Sourcewell in writing
DTNA certifies and warrants that neither it nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
by the State of Minnesota, the United States federal government or the Canadian government,
as applicable, or any Participating Entity Supplier certifies and warrants that neither it nor its
principals have been convicted of a criminal offense related to the subject matter of this
Contract DTNA further warrants that it will provide immediate written notice to Sourcewell if
this certification changes,at any time
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C F R § 200 Participating Entities may have additional
requirements based on specific funding source terms or conditions Within this Article, all
references to "federal" should be interpreted to mean the United States federal government
Rev 3/2022 13
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032824-DAI
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, Ol ILI 3146 21 -is /1Q\ a5 SuppiomontoL4 by flepurttment of I abnr real Otinnc (7q -''' "'. 8;
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mecnanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
,.,�,�� .Jn+�rmir�-�+gin►-� Thn non fnr�lnr-al nt'ltit\l mi ict ronnrt cdl cl Icnnrtod nr rnnnrtc'ri �iini tinnc to
VVa5C LAC LC I 11111 IU LI�./I I. I I IL 1 1V1 1 1 t..uL I U1 �I Ill l �/ 1 1 1 �..tJl I
�. �.lv1 t ut t ✓�✓'r`�.� �.� v� ��..v .r . .v
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
e ach contractor or subrecipient must be prohibited from inducing, by any means, any person
e mployed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
e very mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
n ot less than one and a half times the basic rate of pay for all hours worked in excess of 40
Rev. 3/2022 14
032824-DAI
hours in the work week The requirements of 40 U S C § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence This provision is
hereby incorporated by reference into this Contract Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above
D RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT If the federal award
meets the definition of "funding agreement" under 37 C F R § 401 2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C F R § 401, "Rights to Inventions Made by Nonprofit "
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above
E CLEAN AIR ACT (42 U S C § 7401-7671Q ) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U S C § 1251-1387) Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U S C § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U S C § 1251- 1387) Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA)
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above
F DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689) A contract award
(see 2 C F R § 180 220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR
§180 that implement Executive Orders 12549 (3 C F R § 1986 Comp , p 189) and 12689 (3
C F R § 1989 Comp , p 235), "Debarment and Suspension " SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549 Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency
G BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U S C § 1352) Suppliers must file
any required certifications Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
Rev 3/2022 15
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032824-DAI
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
rnntainer1 in thr ct itP PnPr y rnnsPr\latinn plan iscljPr1 in rmm�lianrP with the Energy Policy
Vt/ L.A 11 1 %A 11 L 1 1 `. ./ .... .. ... .... 1 . 0 v... ... . .... . • 1 V Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS Tn RECORDS p C' F R Inn 836) Supplier agrees that duly authnri7ed
! \ 1 ../ . • 1 • V . . • . • . § . v v v , .. � � v - - - - duly
, -
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
purpose of making audits, examinations, excerpts, and transcriptions. The
this Contract for the p
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
Rev. 3/202 2 16
032824-DAI
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
repeoductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liab lities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. 'ROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. DTNA certifies that it is non -delinquent in its repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance,
and benefit overpayments.
Q. CONFLICTS OF INTEREST. DTNA must notify the U.S. Office of General Services, Sourcewell,
and Participating Entity as soon as possible if this Contract or any aspect related to the
anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). DTNA must explain the actual or potential conflict in writing in
sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity
are able to assess the actual or potential conflict; and provide any additional information as
necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, DTNA certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or DTNA may cancel this Contract at any time, with or without cause, upon 60 days'
written notice to the other party. However, Sourcewell may cancel this Contract immediately
upon discovery of a material defect in any certification made in Supplier's Proposal.
Rev. 3/2022 17
LJUUUJ19, 1 I LI Ivetupe IL . OIiOU'-f`+LJ i -r-U i u -'-f ' 0L -O I Ur1- I Vt1.1"1"J +VLJOO
032824-DAI
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell
(-Signed by:
C.)CYLV"
C0FD2A 139D1?6a89
By:
S clictim444,
Jeremy Schwartz
Title: Chief Procurement Officer
8/28/2024 15:36 PM CDT
Date:
Rev. 3/2022
Daimler Trucks North America
Signed by:
r_
ese tourG
By:.---D426A8843A41488
Eugene Berg
Title: Director -Vocational Sales
Date:
8/19/2024 3:31 PM CDT
Ddirrlltr Trucks North America
Signed by:
p atx
8C 10137393C54FD
By:
Peter Arrigoni
Title: Vice President -Vocational Sales
Date:
8/27/2024 I 7:06 PM CDT
18
RFP 032824 - Class 4-8 Chassis and Cabs with Related
Equipment, Accessories, and Services
Vendor Details
Company Name Daimler Trucks North America
Does your company conduct
business under any other name's If Freightliner LLC, Western Star Truck Sales Inc
yes, please state
4555 N Channel Avenue
Address
Contact
Email
Phone
HST#
Submission Details
Created On
Submitted On
Submitted By
Email
Transaction #
Submitter's IP Address
1
Portland , Oregon 97217
Eugene Berg
eugene berg@daimlertruck com
503-939-3033
93-0790608
Wednesday February 14, 2024 18 28 59
Thursday March 28, 2024 09 56 59
Eugene Berg
eugene berg@daimlertruck com
351 f998f-52bc-41 d6-9e5b-c374ebf0eb65
163 116 129 117
Bid Number RFP 032824 Vendor Name Daimler Trucks North America
Lail-K,Ubl l i GI IVCIupe IL). OVuu`-h`iLJ 1-1-L1 I u-'-1 1 OC.-o I Or1- I lfP1J'rlik- +LJUOO
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also
providing a substantive response. Do not leave answers blank: respond "N/A" if the question does not apply to you (preferably with an explanation).
Line
�Item
Question
Response ''
,
'
'1
Proposer Legal Name (one legal entity only): (In the event of
award, will execute the resulting contract as "Supplier")
Daimler Truck North America LLC
Identify all subsidiary entities of the Proposer whose equipment.
products, or services are included in the Proposal.
Freightliner LLC & Western Star Truck Sales Inc. & Daimler Truck Financial Services
2
Identify all applicable assumed names or DBA names of the
Proposer or Proposer's subsidiaries in Line 1 or Line 2 above
None
3
Provide your CAGE code or Unique Entity Identifier (SAM):
UID: X4T2HM6GUXB1
4
5
Proposer Physical Address
Daimler Truck North America
4555 N. Channel Ave
Portland, OR 97217
Proposer website address (or addresses):
Daimler Truck North America I
Daimler - https://northamerica.daimlertruck.com
6
7
Proposer's Authorized Representative (name, title. address, email
address & phone) (The representative must have authority to
sign the 'Proposer's Assurance of Compliance' on behalf of the
Proposer and, in the event of award, will be expected to execute
the resulting contract).
Eugene Berg
Director - Vocational Sales
Daimler Truck North America
4555 N. Channel Ave.
Portland, OR 972.17
(503) 939-3033
Eugene.Berg@DaimlerTruck.com
8
Proposer's primary contact for this proposal (name, title, address,
email address & phone):
Eugene Berg
Director — Vocational Sales
Daimler Truck North America
4555 N. Channel Ave.
Portland, OR 97217
(503) 939-3033
Eugene.Berg@DaimlerTruck.com
'
9
Proposer's other contacts for this proposal, if any (name, title,
address, email address & phone).
Jamie Mitchem
Vocational District Sales Manager
Daimler Truck North America
4555 N. Channel Ave
Portland, OR 97217
(503) 706-5211
Jamie.Mitchem@DaimlerTruck.com
Table 2: Company Information and Financial Strength
,Line I
l Item
Question
Response
10
Provide a brief history of your company, including your
company's core values, business philosophy, and industry
longevity related to the requested equipment, products or services.
Daimler Truck North America (DTNA),
of Class 6-8 commercial vehicles in
dedicated to serving "all who keep
be our integral place in the global
from manufacturers to markets, or children
individual - is ultimately making a
operating those vehicles is steadfast
As a subsidiary of the global Daimler
and the earliest days of the engine.
were core to our business strategy.
founding the original Daimler-Benz.
become Daimler AG, at one time the
trucks and the luxurious line of Mercedes-Benz
In late 2021, Daimler AG spun off
benchmark of modern automotive luxury,
Governed by a diverse Board of Management.
purpose statement, "For All Who Keep
conventionally powered trucks and
transportation
In nearly every country of the world
America, those vehicle brands include
portfolio on the continent is further
proprietary engines. transmissions.
emission vehicles.
Our company's proud 130 -year history
partnerships with our customers and
our customers, good for society. Even
underlying propulsion technologies -
moving We look forward to having
come.
Please refer to the following documents
• Folder' "Upload Additional Documents"
• Attachments: "DTNA - Company
• Hyperlinks contained in attachment:
1. Purpose & Vision
a) Daimler Truck North America
b) DTNA Purpose Video
c) DTNA Vision Video
including Freightliner and Western Star truck brands, is the leading manufacturer
North America, holding approximately 40% share of the market. The company is
the world moving" and this simple statement of purpose reflects what we believe to
supply char. Whether moving foodstuffs from farms to grocery store shelves, goods
to school, every single one of our products - while driven by a single
difference in the lives of thousands, and our commitment to those customers
and unwavering
Truck. we trace our company's history back to Germany of the late 19th century
as well as the very invention of the truck. From our earliest days, partnerships
with two German inventors and businessmen - Gottlieb Daimler and Karl Benz -
The company would continue to evolve and grow over the course of a century to
world's largest industrial manufacturing conglomerate. and producer of both heavy
cars.
these businesses into two separate entities. Today. Mercedes-Benz cars remain the
while Daimler Truck provides solutions that support the global supply chain.
Daimler Truck's perspective for the future is heavily influenced by our
the World Moving.' And the company intends to maintain its leading position in
buses while simultaneously transforming its product line for a future of COQ -neutral
today, you will find trucks and buses from one of our company's brands. In North
Freightliner and Western Star trucks and Thomas Built Buses. The company's
strengthened by Detroit®, a vertically integrated manufacturer of Daimler Truck's
axles. and other components and technologies for both conventional and zero -
is not only a testament to our resilience, but also emblematic of how
our vision for the future help drive toward a common good. good for us. good for
as we've evolved our trucks and buses - and as we continue to evolve their
we continue to partner with our customers to enable them to keep our world
the chance to continue delivering on that purpose for many more centuries to
for additional information:
Overview Links"
I Daimler
Bid Number: RFP 032824
Vendor Name: Daimler Trucks North America
11,
What are your companys expectations In the event of an award?
,
Srmply stated it is our intent to strategically help grow both the Sourcewell footpnnt of Members as well as Daimler
Tnicks share of the Murn / Government / Not for -Profit market Daimler Truck North Amenca and our desirehle Wok
brands Freightliner and Western Star have substantial expenence and a leading position in the sale and service of
municipal vehicles DTNA plans to realize share growth with our inclusion in the Sourcewell Awarded Contract catalog
With an extensive network of dealers covering ALL of Canada and United States we will utilize this network through on
site advertising trrco=wws conventions dealer open -houses and our numerous corporately held training events to both
educate on and promote the Sourcewell program
If a Sourcewell contract is awarded we will utilize our internal resources, webmars / social media / dealer training
events etc as well as our large independently owned dealer group and their resources to promote our Sourcewell
contract If awarded we look forward to working with the Souroewell team to establish a joint marketing plan which will
maximize the effectiveness of our extensive dealer footpnnt throughout the US and Canada through the resulting launch
of our product catalog to the Sourcewell membership
Please refer to the following documents for additional information
Folder DTNA — Marketing Plan"
Attachments DTNA Marketing Plan Sample — Sourcewell GTM Strategy
12
Demonhri:T ywr financial strength and stability with meaningful
data Thts could Include such items as financial statements SEC
filings credit and bond ratings letters of credit and detailed
reference letters Upload supporting documents (as applicable) in
the document upload section of your response
In late 2021 Daimler Truck Holding AG was established Ina spin-off from Daimler AG the former parent company and
owner of both Mercedes-Benz cars and the Daimler Truck family of brands including Freightliner and Western Star
trucks Daimler Truck Holding AG has been listed on the Frankfurt Stock Exchange (Borse Frankfurt) since that time
where we are included as one of the 40 blue chip DAX index companies
We are abundantly happy to provide our annual filings far 2021 2022 and 023 all of which are inclusive of income
statements cash flow statements and other salient financial data regarding the health and viability of our business
Please note the latter of these will be available on March 1 2024 in conjunction with our disclosure schedule
Additionally, the most recent presentation furnished to analysts investors and the media at our July 11 2023 Capital
Market Day program can be found here
Please refer to the following documents for additional information
Folder DTNA — Financial Strength 8 Stability
Attachments DTNA Finanaal Strength 8 Stability Hypedinks
a) Daimler Truck Annual Report 2021
IC')Daimler Truck Annual Report 2022
c) Daimler Truck Annual Report 2023
d) Capital Market Day 2023 Presentation (daimlertruck coin)
13
What is your US market share for the solutions that you are
proposing?
In 2023 DTNA captured 396% of the total US Class 8 Market along with 354% share of the total US Class 6-7
Market As of February 2024 — DTNA has grown that share to 49 7% of the total US Class 8 Market and 40 6%
share of the total US Class 6-7 Market
Our share of the addressable Truck / Tractor Market (excluding School Busses) is as follows
- Class 6/7 307% - Total (307% - Freightliner)
- Class 8 36 8% - Total (33 7% Freightliner / 31 % Western Star)
Daimler Truck North Amenca pndes itself in having the right tool for the jab in every market we operate in thus being
the preferred choice in classes 6-8
With tho introduction of our new Western Star 47X and 490 products wdh industry 184064 technology and safety we
expect to continue growth In the Vocational Truck market over the coming years making Daimler Truck products the
obvious choice for customers
Please refer to the following documents for additional information
Folder DTNA - Upload Additional Document"
Attachments DTNA - North Amenca Market Share
14
What is your Ca1adian market share for the solutions that you
are proposing?
Class 617 Total (305% - Freightliner)
Class 8 390015? Total (29 5 % Freightliner / 9 7 % Western Star)
These values include tractors and trucks Daimler Truck North Amenca pndes itself in having the right tool for the job in
every market we operate in thus being the preferred choice in classes 6 8
With the introduction of our new Western Star 47X and Poi products with Industry leading technology and safety we
expel to continue growth in the Vocational Truck market over the coming years making Daimler Truck products the
obvious choice for customers
15
Has your business ever petitioned for bankruptcy protection If
so explainin detail
As of the date of this submission Daimler Truck North Amenca has never petitioned far bankruptcy protection Our
orgamzatwn maintains consistent financial strength and stability and is backed globally by a diverse group of investors
on the Frankfurt Stock Exchange (gorse Frankfurt)
Please refer to the following documents for additional information
Folder DTNA — Financial Strength & Stability
Attachments DTNA Financial Strength & Stability Hypedinks
a) Daimler Truck Annual Report 2021
b) Daimler Truck Annual Report 2022
c) Daimler Truck Annual Report2023
d) Capital Market Day 2023 Presentation (daimlerlruck.com)
16
is
Individuals
How Is your organization best descnbed is t a manufacturer a
ditnbutor/dealer/reseller or a sernceproviders Answer
whichever questior (either a) or b) just below) best applies to
your organization
a) If your company is best described as a
distnbutor/dealer/reseller (or similar entity) provide your written
authorization to act as a distnhuttdeealer/reseller for the innovation
manufacturer of the products proposed in this RFP If applicable
your dealer network Independent or company owned?
in
b) ifyour company is best descnbed as a manufacturer or Independently
service provider cescnbe your relationship with your sales and
service force and with your dealer network in delrvenng Its
products and services proposed In this RFP Are these
your employees, or the employees of a third party? larger
DTNA is an Original Equipment Manufacturer (OEM) with over 70 years of expenence in the commercial vehicle space
Our organization is backed by an independent dealer network across US Canada 8 US Temtones With an extensive
presence in 587 sales service and distributor locations spanning across ALL states territories and provinces Daimler
Truck North Amenca is the leading commercial vehicle manufacturer in North Amenca Our portfolio of distinctive brands
serves a multitude of industries and commercial vehicle applications Through affiliated companies like Detroit Diesel
Corporation the company also is a leading provider of heavy- and medium duty diesel engines and components As
Daimler Truck North Amenca enters its eighth decade it remains committed to the values on which it was founded
quality and an unwavering dedication to meeting customers needs
'
b) Daimler Truck North Amenca is the leading anginal equipment manufacturer (OEM) of Class 6 8 commercial vehicles
North Amenca The sales of our products are performed through a robust network of 448 franchised and
owned SALES locations strategically located across the North American continent The entirety of this
dealership network and its employed technicians are trained and certified by DTNAs trainers to perform routine
maintenance and mayor repairs In addition through :on
o exclusive and strategic partnership to provide select services for
Freightliner vehicles al approved Loves Truck Care and Speedco locations Freighllner drivers have access to an eves
network of service points for tight mechanical warranty repair work roadside warranty emergency services and
approved field service and recall campaigns
Bid Number RFP 032824
Vendor Name Daimler Trucks North America
LJUUUJII9. I I CI IVCIUI.JC IL). oVUU'+'-$L! 1 -r- L' I U -`t I Of:: -CI I O/'1- I L.iV...J`tUL.'-PLJLJOO
17
If applicable. provide a detailed explanation outlining the licenses
and certifications that are both required to be held. and actually
held. by your organization (including third parties and
subcontractors that you use) in pursuit of the business
contemplated by this RFP.
Daimler Truck North America
the communities and societies
stand as fundamentals of
external certification through
Management and ISO 50001:2018
stnngent provisions outlined
Class 6-8 vehicles under
Motor Vehicle Safety Standards
Daimler Truck fuel tanks
recommended standards
Daimler Truck vehicles takes
Highway Administration
The exterior sound level
Department of Transportation
The Interior sound level
Department of Transportation
1910.95)
Freightliner and Western
environmental Protection
motor vehicle engines, which
State of California Vehicle
effect on the date of vehicle
Daimler Truck North America
implementation of Functional
organization also follows
Please refer to the following
• Folder: "DTNA - WMBE-MBE-SBE
• Attachments.
1) "Licenses - Certifications"
2) DTNA Certificate of
(DTNA) is dedicated to improving the quality of life and preserving the environment within
we engage with. Environmental conservation and the conscious use of energy resources
DTNA's mission. Our commitment to these principles is underscored by our attainment of
rigorous audits conducted in accordance with the ISO 14001.2015 Environmental
Energy Management systems. This certification verifies DTNA's alignment with the
in these standards
the brand of Freightliner and Western Star Product lines conform to all applicable Federal
(FkelVSS) and the Canada Motor Vehicle Safety Act (CMVSS)
are certified to 49 CFR 393.67 for side mounted tanks and we take into consideration the
to 49 CFR 399 207
into considered of Width and length limitations (23 CFR 658) regulated by the Federal
of Daimler Truck North America vehicles conforms to the noise legislation of the US
and the EPA (40 CFR 205)
of Daimler Truck North Amenca vehicles conforms to the noise legislation of the US
(49 CFR 393.94) Canada Motor Vehicle Safety Act (CMVSS 1106) and OSHA (29 CFR
Star Product are equipped with emission control equipment to comply with all applicable US
Agency (EPA) regulations governing control of air population from new motor vehicles and new
are in effect on the date of manufacture. In addition. there are offenngs that comply to the
Code air quality standards (CARS) for new motor vehicles and new motor vehicle engines in
manufacture. In addition to conforming to J1939-13 for On board diagnostics
follows ISO 9001 for Quality Management Systems and takes into consideration and
Safety (ISO 26262) (when developing, designing. and evaluating our vehicles Our
ISO 21434 for cybersecurity engineering on Road Vehicles.
documents for additional information:
or Related Certificates"
Insurance
"Suspension
Not applicable to our organization
18
Provide all or Debarment" information that has
applied to your organization during the past ten years.
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
Table 3 Industry Recognition & Marketplace Success
Lme
Question ';- ` "t ' % h < ; N't -
Response • ' i< ) i ,-
19'
'
Descpta any relevant industry awards or recognition that your
company has received in the past five years
In 2023 Daimler Truck North Americas head of eMobdity Rakesh ir't was appointed to the Electnc Vehicle
Wodxing Group an effort by the Joint Office of Energy and Transportation to work on the integration of fight- medium
and heavy duty electnc vehicles into the U S transportation and energy systems To date Anela remains the only OEM
representative invited to the Group
In 022 the U S Department of Energy recognized the Detroit® plant for seining Platinum Level SEP 0001
certification for energy conservation in manufactunng the third consecutive year the facility seined the distinction
In 2022 the Portland Business Joumal named Daimler Truck North Amenca Innovator of the Year for the companys
pioneering work in electnc medium- and heavy duty vehicles including the Freightliner eCascadia and Freightliner
eM2
In 2022 Heavy Duly Trucking named the Detroit® Assurance Suite of Safely Systems a Top 20 Products of the
year
In 2021 Equipment Today named the Western Star 49X a Top 50 New Products" of the year
In 2021 Construction Equipment named the Western Star 47X a Top 100 New Products of the year
In 2019 Engadget named the Freightliner Cascadia with Detroit Assurance Suite of Safety Systems the Best of
CES for transportation technology
Ti 2019 the South Coast Air Quality Management Distnct bestowed the Clean Air Technology award on Daimler
Truck North Amenca for the companys development of battery electnc medium- and heavy duty trucks '
Please refer to the following documents for additional information
Folder Upload Addrtwnal Documents
Attachments DTNA — Company Overview Links
Hypedinks
2 Awards & Certifications Links
a) Electnc Vehicle Working Group Joint Office of Energy and Transportation (dnveelectnc gov)
b) Saving Energy and Money The Daimler Truck North America Plant mDetroit® — A Journey in Energy
Management i DeparUnent of Energy
c) Makers & Manufacturers Awards Executive of the Year Tamara Lundgren Portland Business Joumal
(biztournals coin)
d) HDT 2022 Top 20 Products Equipment - Trucking Info
e) Daimler wants self- Inving trucks on the roads in ten years (engadget coin)
f) Daimler Trucks North Amenca Recognized with Clean Air Technology Award I Daimler
20
What percentage rf your sales are to the governmental sector in
the past three years
Market Share for the Government segment in 2019 was an industry leading 31 4% in the US and 32 7% in Canada
Share of DTNA Business
Class 6f/ 2 8% (2021) 3 7( (2022) 3 3 % (2023)
Class 8 4 2% (2021) 4 5 % (2022), 4 7% (2023)
Market Share
- Class 6/7 33 6% (US)
- Class 8 33 0% (US)
Class fill 3 4 % (CAN)
CIass 8 461% (CAN)
DTNA has a strong presence in the Government Sector and it is a very important part of our business where we
continue to stove for growth
Please refer to the following documents for additional information
Folder DTNA — Upload Additional Document
Attachments
Government Sector Market Share pdP
21
What percentage of your sales are to the education sector in Coh
past three years
As this submission does not include our Thomas Built Bus division (separate proposal submitted under the current
School Bus solicitation) the education sector is not applicable to our proposal That said the Thomas Butll Bus
division was 7 1 % of our overall busness in 2021 61 % in 2022 6 6 % in 2023
22
List any state pr�vinaal or cooperative purchasing contracts that
you hold
What is the annual sales volume for each of these contracts over
the past three years?
As the largest OEM in the municipal sector DTNA has worked with several of Qi eu organizations over the yearsbut
the contracts are held by our dealer network and not directly with us Examples include the Houston Galveston Area
Council Miami Dade Shenffs Association Texas Buy Board and NC Shenffs Association Sales to these groups
were all more than 50 trucks and generated millions of dollars in sales
Please reference additional information in response to Table 5 Question 25 for more detail
23
List any GSA contracts or Standing Offers and Supply
Arrangements (SOSA) that you hold
What is the annual sales volume for each of these contracts over
the past three years?
DTNA has a decades long track record with the US Government (USG) via the GSAs Auto Choice and Multiple
Award Schedule programs We have also had great success in working with mdmdual branches of Government such
as the Stale Department USAF TACOM USACE US Navy & Manne Corps via stand alone contracts DTNA is
viewed as a leading vendor to the USG due to our exceptional customer service and strong support of their
marketing efforts such as extensive involvement as a presenter and subject matter expert in the Fed Fleet exhibition
Annual sales on these contacts amount to hundreds of trucks and millions of dollars As documentation of this
success, we have attached market share volumes far the 2023 2024 GSA contract — GS3F- NAb2 in the
attached GSA Contract Results 2023 2024 m the additional documents upload section of our submisson While
DTNA is not the pnme contractor on any USG sales we are closely involved with our dealers and the process to
ensure the customer need is met
Please refer to the following documents far additional information
Folder DTNA Upioad Additional Document
Attachments GSA Contract Results 2023-2024
Table 4 ReferencesiTestimonials
Line Item 24 Supply reference information from three customers who are eligible to be Sourcewell participating entities
Entity Name •
Los Angeles Dept of Water & Power
PB Loader
Contact Name •
Phone Number`
Tade Mirzakhanyan
John Slyer
Breanna Kinman
818-771-3614
559-277-7370
Altec
913-231 6570
Viking Cives
Kevin Newson
801-204-4130
Bid Number RFP 032824'
Vendor Name Daimler Trucks North, America
LJVlrUJ 1l�I I I tveiu e III. OLAVV'+'+Li I -I- V I V-`} I ()L.-0 I cn-N- I L'P% tUL"+IJyou
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or Iron -profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope
of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type '
State / Province '
Scope of Work '
Size of Transactions '
Dollar Volume Past Three
Years
'
GSA
Government
Other
Class 6-8 Trucks
100-250/year
Estimated $15 - $37 million
CT Dept. of Admin Sery
Government
Connecticut - CT
Class 6-8 Trucks
50-250/year
Estimated $7 - $37 million
State of Minnesota
Government
Minnesota - MN
Class 6-8 Trucks
50-250/year
Estimated $7 - $37 million
Texas Controller of Public
Acct.
Government
Texas - TX
Class 6-8 Trucks
100-150/year
Estimated $15 - $23 million
Missouri DOT
Government
Missouri - MO
Class 6-8 Trucks
50-150/year
Estimated $7 - $23 million
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each
sector. whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Une
Item
Question
Response '
26
Sales force
DTNA s corporate sales force includes
Managers. With an army of 1.000+
supporting Freightliner and Western
After Sales Support (field parts and
staff. Combined corporate support includes
experts. DTNA represents one of (if
The DTNA dealer sales force is also
and Canada. Employees of these locations
Sourcewell Members.
several Senior Executives. 10 Regional Directors, as well as 40+ District Sales
dealer sales professionals, we represent a formidable force, tasked with selling and
Star Trucks across all of the states and provinces in the U.S. and Canada. DTNA's
service) group has a similar number of corporate Executive. Regional and District
1,000's of dealer, parts, technician, warranty and Customer Experience (CX)
not) THE largest sales and support networks, in North America.
comprised of 448 Freightliner and Western Star SALES locations across the US
include thousands of expertly trained salespeople who are available to
27
Dealer network or other distribution methods.
Above and beyond the 448
numerous Parts & Service
Sales AND Parts & Service
expertly trained salespeople
strategically placed Parts Delivery
171 Detroit Distributor locations,
locations that are capable
While DTNA dealers are the
cornerstone of our customer
we are uniquely positioned
Aftermarket PDC network is
delivery service (DDS) route.
Members can locate their
function on our website.
Please refer to the following
• Folder: ''DTNA — Upload
• Attachments. "DTNA Dealer
_ f-..lder. .•flrhIA 11 Anr1... n
- Folder: v I iir' - Ivlalnctillg
• Attachments: ''DTNA — Marketing
• Hyperlinks.
1. Daimler Truck North
2. Western Star — Sourcewell
3. Freightliner - Sourcewell
SALES
locations
locations.
who are
Centers
which
of light repairs.
primary
uptime
to support
to be positioned
local. facing
documents
Additional
Directory"
Plan"
America i
Sample
Sample
dealership locations referenced in Question 26, the dealer network also includes
The TOTAL DTNA dealer network is comprised of 587 Freightliner / Western Star
across the US and Canada. Employees of these locations include thousands of
available to Sourcewell Members. This extensive network draws from 10
across the US and Canada. Additionally, our network has contracts with
can service Detroit engines, as well as 413 Loves Truck Care and Speedco
point of contact for Sourcewell members, DTNA's aftermarket parts team is the
initiatives With over 800 employees across 10 regional Parts Distribution Centers,
our customer base across North America. One of the primary goals of DTNA's
to support our dealers in delivering within 12-hrs or less via a direct
Freightliner and Western Star sales & service dealers via the "Find a Dealer"
for additional information:
Document"
Plan Website Links"
Daimler
Webpage
Webpage
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
28
Service force
DTNA has over 700 service locations and the rehabiUty of our dedicated support staff from our factory certified
technicians oo our 24/7 toll free hotline operators Our lob is to make your lab easier and more profitable and with our
vast network of service locations
The DTNA service network in the Untied Slates S Canada includes but is not limited to
388 Freightliner 8 Western Star dual branded parts 8 service locations
79 Freightliner standalone brand parts 8 service locabons
73 Western Star standalone brand parts 8 service locabons
134 Detroit distributor branches (Detroit i Allison transmisswn repairs)
Over 10 000 certified technicians nationwide
Freightliner ExpressPoint
The Freightliner ExpressPoint service offering provides Freightliner customers increased support and convenience on the
highway Available pr more than 400 Loves Truck Care and Speedco locations participating locations have Freightliner
trained technicians that are able to supportcampaign recalls and light mechanical warranty repairs By partnering with
the local Freightliner dealer we can now offer you better uptime to keep your Freightliner and freight moving down the
road
The ExpressPoint experience includes
Light Mechanicel Warranty Repair (1 3 hours)
Roadside warranty erne gency services
Approved rield service and recall campaigns
ouakty workmanship claim filing and parts availability with local dealers
Nationwide coverage at over 400 Loves Truck Care or Speedco locations in the United States
The DTNA corporate Field Service Team has over 100 dedicated and professional Distract Service Managers
strategically located across the Untied States and Canada that provide support to Customers, Freightliner 8 Western
Star Dealers and Detroit Distributors
Please refer to the following documents for additional information
Folder DTNA Upload Additional Document
Attachments DTNA Dealer Directory > DTNA Service 8 Parts Locations lab
Folder DTNA — Upload Additional Document
Attachments DTNA Service Point Links
Hyin
a)pedhttpsks /hvww freightliner coin/service/
b) https //www freightliner coin/service/expresspoint/
c) https //www westemstartrucks coin/parts-and service/
29
Describe the onienng process If orders will be handled by
distributors dealers or others explain the respective roles of the
Proposer and ohers
All purchase negotiations 0nll take place between an authorized DTNA dealer and the Sourcewell member No orders
will be accepted by DTNA on a direct sale basis
The process flow fora typical transaction would be as follows
Sourcewell Member identifies a product need and selects a dealership to work with from the list of DTNA
dealerships posted via the Sourcewell website / web Unk
Sourcewell Member and authorized DTNA truck dealership establish a relationship to provide transportation related
products and services
During these consultations the DTNA dealer will work with the Sourcewell member to establish the specific purpose
of the vehicle in question including any body(s) or equipment that may be required to be sourced
Based upon the outcome of these discussions the dealership salesperson will develop a set of detailed
speafications for the chassis as well as related equipment rf requued This information will be consclidaVI into a
preliminary sales proposal which will include details of the proposed chassis and rf applicable specfications for any
body(s) or equpment regwred to perform the lab defined by the Sourcewell Member This will then be reviewed
between the two parties to ensure that the requirements of any proposal are mutually understood
Once a clear definition of the deliverable is understood the DTNA dealer will calculate the price to be quoted
using the approved DTNA Sourcewell program discount for the truck chassis applying appropriate delivery and
transportation charges and pnang all souroed goods using the program defined not -to exceed mark-up percentage
These costs will be used to calculate any applicable taxes or fees appropriate to the geographic area in question If
applicable the Canadian exchange rate will be applied at this pomL These sub -items will be consolidated into
comprehensive commercial vehicle sales proposal including all applicable terms and conditions to the Sourcewell
member for consideration
Sourcewell member and DTNA dealership review and mutually agree on all aspects of the sales presentation
including chassis and equipment specifications final sales price and applicable terms and conditions
Upon acceptance of the proposal the Sourcewell member issues a formal purchase order (PO) to the DTNA
dealership
DTNA dealer accepts the PO and orders the chassis (using the DTNA-Sourcewell program tracking code to ensure
proper discounts and routing) along with all other applicable sourced goods regwred to complete the protect
Dealership coordinates all activities related to the fulfillment of the agreement through final deliveryto fulfill the
terms of the Members' PO
Upon Sourcewell Members acceptance of the vehicle and receipt of Members payment as agreed upon DTNA
dealer will request warranty regisbaton of the vehicle from DTNA (OEM)
Dealer will submit their request for Sourcewell program inclusion including the serial # of the vehicle and all
required data as to the sourced goods and services involved in the transaction Dealers who fad to comply with all
teens and wnditions of the published Sourcewell sales program will incur penalties up to and or including chargeback
of discounts received to stock levels of discount
Upon review of the documents presented and confirmation of applicable mvoiang reserves DTNA (OEM) will
warranty register the vehicle and include it in the list of vehicles to be included in the quarterly Sourcewell rebate
payment
Ultimately as the Awarded Contract -Holder DTNA will control and administer pnang concession based on approved
Sourcewell Program Discount 15051(5) will tabulate monthly /quarterly list of units ordered and delivered through the
Sourcewell program and will remit fees to Sourcewell as committed and contractually bound Periodic audits of
Sourcewell participating dealers will also be performed to ensure accuracy and quality control of the program As
outlined above the physical negouabon of segaec of on(s) through to ordering, delivery and execution of payment /
warranty registration will be completed by each Sourcewell partapating Authorized Dealer
Bid Number RFP 032824 Vendor Name Daimler Trucks North America
LJVVUJIIJI! C!!veiupe iV. OVUU'+'i'-) !-r V IU-'+ I 0G -O I OH— I L..sPA kV'tVOOO
30
Describe in detail the process and procedure of your customer
service proyrdrri, if duplicable
DTNAs Elite Support Certified network of dealers are focused on delivering a consistent, superior level of customer
Service with every viait Elite Support indudoe but IE not limited to
Include your response -time capabilities and commitments, as well
as any incentives that help your providers meet your stated
service goals or promises.
Express Assessment
All Elite Support Certified locations participate in Express Assessment, which means the dealer will provide a
preliminary assessment within 2 hours of arrival to enable you to make an informed decision on your next course of
action. This assessment may include needed repairs parts availability and an estimate of cost and repair time.
Maximizing Uptime
The ultimate goal of the Elite Support Network is maximizing venicle uptime Every Elite Support Dealership must be
recertified annually to ensure you experience a consistent, higher standard with every visit across our Network.
Best -Trained Techs
Our technicians receive continual training from the experts at DTNA. We focus on a solid understanding of all vehicle
systems and have access to the latest tools to expedite repairs.
Continuous Improvement
Every dealership earning the Elite Support certification must meet specific criteria across all customer service areas To
maintain these high standards. dealerships employ a Continuous Improvement Coordinator that spearheads changes
across their location.
Robust Parts Network
Through the combined experience of our network and close collaboration with our service team, we understand what
parts we need on -hand to get you back on the road quickly Elite Support dealerships utilize multiple methods, such
as Excelerator. RimPro, and dealer managed inventory to secure the parts you need.
Exceptional Amenities
We know that when we service your vehicle, you're trusting us with your business. Elite Support Certified dealers
believe in providing quality solutions and timely communication from a friendly and familiar team. Our facilities are
designed to minimize downtime and provide a comfortable environment for drivers as we work to get your truck back
on the road.
Please refer to the following documents for additional information.
• Folder "DTNA — Upload Additional Document"
• Attachments' "DTNA Dealer Directory > DTNA Service & Parts Locations" tab
• Folder: "DTNA - Upload Additional Document'
• Attachments "DTNA Elite Support Links"
• Hyperlinks:
a) https:l/www.freightliner.com/service/elite-support)
b) https://www westernstartrucks.com/parts-and-service/elite-support)
31
Describe your ability and willingness to provide your products
and services to Sourcewell participating entities in the United
States.
DTNA has abundant Corporate and authorized Dealership representation to support Sourcewell Members throughout the
US. As the Cab and Chassis manufacturer for your proposal. Daimler Truck North America assures you that we will
offer as sufficient source of supply as possible to satisfy the US Sourcewell Member requirement for the duration of the
contract. We recognize the value of the Sourcewell partnership and aim to provide product that mutually benefits DTNA
and Sourcewell Members.
32
Describe your ability and willingness to provide your products
and services to Sourcewell participating entities in Canada
DTNA has abundant Corporate and authorized Dealership representation to support Sourcewell Members throughout
Canada. As the Cab and Chassis manufacturer for your proposal, Daimler Truck North America assures you that we
will offer as sufficient source of supply as possible to satisfy the Canadian Sourcewell Member requirement for the
duration of the contract. We recognize the value of the Sourcewell partnership and aim to provide product that mutually
benefits DTNA and Sourcewell Members.
33
34
Identify any geographic areas of the United States or Canada
that you will NOT be fully serving through the proposed contract.
Identify any Sourcewell participating entity sectors (.e..
government, education, not -for-profit) that you will NOT be fully
serving through the proposed contract.
Explain in detail. For example, does your company have only a
regional presence. or do other cooperative purchasing contracts
limit your ability to promote another contract?
With 587 Freightliner and Western Star dealerships (sales. parts & service) and contracts with 171 Detroit Distributor
locations and 413 Loves Truck Care and Speedco locations, DTNA has significant representation to support Sourcewell
Members throughout the United States and Canada.
While DTNA provides significant product coverage to serve the education. non-profit. and government sectors — there
may be some limitations on coverage for outstanding GSA, or OEM exclusive contracts. Pricing as presented in
DTNA's submission is valid for quotation to Sourcewell Members who do not have OEM exclusivity provisions in prior
contracts with DTNA. Examples of this would include the GSA Autochoice and MAS / 23V contracts Otherwise, we
are committed to supporting the full scope of Sourcewell customers.
35
Define any specific contract requirements or restrictions that
would apply to our participating entities in Hawaii and Alaska
and in US Territories.
DTNA maintains a sales & service presence it Hawaii. Alaska, Puerto Rico and has. to the best of knowledge, the
only full -line authorized North American OEM dealership, with a presence in Guam. Shipments outside of the continental
US or Canadian markets may include incremental fees and commensurate delivery delays. based on mileage and
weather conditions
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
Table 7 Marketing Plan
Item'
Questfon ` r � + � _ �, �
, Quest.`? `^ cr 1 .; �., L. �; � , '�
Response � � � z � ; r .,
� � , �� � le �
36
Descnbe your marketing strategy for promoting this contract
opporturnty Upload representative samples of your marketing
matenals Of applicable) in the document upload section of your
response
Initial promotion of our products will be onented towards introducing DT%s regional and distnct sales personnel to the
Sourcewell distnbution model and its benefits [o our dealer group This witl be followed by a senes of communications
to the entire dealer network sales personnel through internal announcements and webinars External communication will
follow and be distnbuted via DTNA websites and throughout our social channels network Throughout this process we
look forward to working with the Sourcewell marketing team to convey and reinforce the contract details
Please refer to the following documents for additional information
Folder DTNA Marketing Plan
Attachments
DTNA Marketing Plan Sample
DTNA — Marketing Plan Websile Links
DTNA Product Video Links
Freightliner M2106 M2112 Product Overview
Freightliner M2 106 Brochure
Freightbner Cascadia DC Brochure
Freightliner - 108SD-114:D Product Overview"
Freightliner eM2 Spec Sheet
Freightliner - eCascadia Spec Sheet
EconicSD Chassis Brochure"
Western Star 47— " BBrochure
Detroit Assurance 5 0
37
Descnbe your use of technology and digital data (e social
media metadata usage) to enhance marketing effectiveness
DTNA is committed to promo3ng our products via progressive spool media channels as we increasingly find our
customers 3/5010005 to this media as a source of information Freightner and Western Star brands maintain a strong
presenceon social media platforms such as Facebook Instagram and Linked In as a way to connect xnth customers
and promote marketing efforts These efforts are managed via a dedicated management team of social media experts
who will focus on the development of marketing opportunities with Sourcewell
The entire DTNA sales organization is also provided leads pit future sales opportunities via the propnelary Retail
Prospect Management (RPM) marketing fool This digital tool assists our dealers in identifying buying cycles of
Sourcewell members and proadwely addressing their requirements
DTNA also has a team dedicated to Economic and Trucking Intelligence which provides the Sales and Marketing
teams with up to -date information about the trucking industry This rnformation is shared with the teams and dealerships
through Retail Prospect Management RPM shows potential customers within the ADR (Area of Responsibitily) of the
dealer district manager regional manager and marketing team to help them in prospecting new business This tool
also provides fleet makeup purchase his0ory and an industry -first tikeir7:di'l purchase" calculation developed using
an advanced algorithm based on economic and market specific conditions in their local area This will keep sales
associates and dealers informed of Sourcewell members' product requirements and buy cycles so they can proactively
address then needs in a timely manner
36
In your view what is Sourcewell s role in promoting contracts
ansing out of lh6 RFP7 �
How will you integrate a Sourcewell awarded contract into your
sales processv
As DTNA respondent(s) we feel that Sourcewell s role o promoting DTNA our produots and dealer partners will
commence with announcing the 2024 Award Recipients To further the announcement we anticipate that Sourcewell will
promote the addition of DTNA as an Awarded Supplier to their 1 000 s of active Members through their ongoing
marketing efforts Said efforts to include but not limited to email website trade shows industry conferences and in
general all of the marketing efforts which have made the Sourcewell Program the success that it is
DTNA is committed to the development of marketing mateit including webbased efforts and template style
documents to support our dealer network in creating interest in both the Sourcewell Program as well as dnving
business to our dealer partners locations from Members With the combined efforts of DTNA and Sourcewell we will
expand our reach to better serve mutual municipal education and non-profit customers
DTNA looks forward to joint marketing efforts and support from Sourcewell staff in the creation of initiatives which will
ultimately serve to both grow sales opportunities for DTNA as well as growing the Sourcewell footprint
"
Are your products or services available through an e -procurement'
orrienng process?
If so, descnbe ycur e -procurement system and how governmental
and educetional customers have used it
Our independent dealer network is the pnmary point of contact far Sourcewell customers going through the new Wck
purchase process As such each dealer loption will have their own process for order intake which may or may not
include an a procurement process
Excelerator is DTNAs ultimate a commerce solution designed to streamline the parts ordenng process Empowenng
customers to search find and buy parts for any make model and application
Our motivation is to create a nimble and efficient customer expenence guided by customer focused initiatives and
forward thinking functionality Excelerator provides an optimized parts search PartsProX our fully integrated catalog real
Gme parts pitting and availability Inner Circle Rewards a customer rewards program product features and images
and VIN venfication
Please refer to the following documents for additional information
Folder DTNA Marketing Plan
Attachments DTNA Excelerator Links
Hyper -links
1 Mips //www freightliner coin/parts/excelerator/
2 htlps //www westermstartrucks coin/parts and service/excelerator/
Table 8 Value -Added Attributes
Line' Question
Item
(Response•
Bid Number RFP 032824 Vendor Name Daimler Trucks North America
LJtJuuJiy1 I LI i V CIVpC IL.'. 01/4-0UU44441-/ 1 -f-U i U-`-+ i CM -ID i D/'1- i Lr1J'-tuLi`-tL.LJOO
40
Describe any product, equipment. maintenance, or operator
training programs that you offer to Sourcewell participating entities.
Include details, such as whether training is standard or optional,
who provides training, and any costs that apply
DTNA provides dealer training on all products, features, benefits, maintenance procedures. and their proper operation
The dealer is responsible for providing that same training to the end customer (as required) for successful operation.
This training is typically providea during the delivery hand off process. We also have a free app that can be
downloaded on a smartphone or tablet that has brochures, news, training videos, dealer locator, and access to DTNA
websites. The training videos can be accessed for all models and options or can be filtered to only show the ones
specific to your VIN.
DTNA also provides product training opportunities to customers and our Truck Equipment Manufacturer (TEM) partners,
many of whom are already established as Sourcewell vendor partners. An example of this is our Detroit Connect
Analytics, which provides users with on -demand, automated analysis and reports detailing fuel efficiency, safety, and
performance data. This information can be utilized by municipal fleets to reduce costs and increase safe performance
across the fleet. DTNA provides monthly live training webinars and multiple in -person classes. DTNA also has online
service training through cur Aftermarket Resource Center (ARC). This includes service information and programming
options with our Custom Hardware and Electronic Configurator (CHEC) tool that allows you to add safety features to
the truck. An example of a programmable feature is the ability to limit the truck speed with a dump body in the up
position and automatically triggering the strobe lights to warn others nearby. Another useful tool is our online Technical
Resource Guides (TRG). These guides can help you learn how to order, connect, program, and use many of our
notable features.
Another advantage DTNA offers is our unique status as a supplier of integrated transportation solutions. As such, we
are uniquely able to offer OEM levels of training on our proprietary Detroit products including engines, transmissions,
axles, and safety equipment.
Many of these training options are free or at an incredibly low cost. The training and any costs associated will be
dependent upon joint discussions between the dealer and customer as to what is required and the most effective for
their individual needs
41
Describe any technological advances that your proposed products
or services offer.
Dependent upon the model specified, DTNA offers a full suite of safety systems on our products via proprietary and
vendor partner supplied sources. In this fashion. your members can select the system that best integrates into their
fleet operations.
• Active Brake Assist (ABA 5) mitigates potential collisions by calculating truck speed and distance to other
vehicles This determines if a warning or braking action is needed. Full Braking on Moving Pedestnan can detect a
person who is about to walk into the trucks path. It issues audio and visual warnings with simultaneous partial
braking first, followed by full braking if the driver does not react. Full Braking on moving and stationary vehicles can
identify moving or stationary vehicles in the truck's path. When the system detects a potential obstacle. it issues audio
and visual warnings. Depending on the situation, partial and full braking may activate as well.
• Adaptive Cruise Control (ACC) to 0 MPH automatically adjusts a truck's cruising speed to maintain a safe
following distance from other vehicles. With the ability to remain in cruise control longer. drivers experience less
fatigue throughout the day, keeping them more alert. ACC works in stop -and -go traffic. too. When the vehicle in front
of your truck begins to slow. even to a stop. your truck will stop and hold its brakes. If the stop is less than two
seconds, you will start moving again once the vehicle in front of you moves. For stops longer than two seconds. the
driver can easily resume motion by engaging the throttle or pushing set/resume.
• Side Guard Assist (SGA) alerts drivers of objects in their passenger -side blind spots. As a passive collision
mitigation system, SGA will not de -throttle or stop your vehicle. Instead. it keeps the driver in control. If the truck's
passenger side gets too close to a moving person or object, the system will warn the driver not to complete the right
turn or make a right-hand lane change.
• Intelligent High Beam automatically switches a truck's headlights from high to low beams when the system detects
environmental light from cities or another vehicle's headlights or taillights. Once the vehicle or city lights are out of
sight. high beams switch back on.
• Automatic Wipers/Headlamps turn wipers and headlights on or off to match weather and lighting conditions. Wiper
and headlight controls must be set to auto for this to work.
• Tailgate Warning issues visible alerts on the dash as well as sounds when the truck's following distance is too
short in relation to its speed for 10 seconds or longer. Once activated, Tailgate Warning will deactivate only when the
truck reduces its speed to less than 20 miles per hour. Remaining in Tailgate Warning mode for 10 seconds or
longer will make the event reportable to the selected telematics system.
• Lane Departure Warning issues audio and visual alerts when a truck crosses lane markers without using a turn
signal.
• Traffic Sign Display uses a camera to read speed limit and other traffic signs. From here, the system conveniently
displays relevant sign information in the instrument duster.
• Forward -Facing Video Capture utilizes a truck's front -facing camera to record the vehicle's activity before. during
and after severe traffic events. This technology provides fleets with better insight into what occurs during crashes, so
they are easier to prevent in the future. Forward -Facing Video Capture footage can be accessed via web portal,
along with accompanying data and vehicle parameters.
• The Driver -Facing Camera captures video footage of drivers before, during and after severe traffic events. This
footage, along with other vehicle parameter data, is transmitted via web portal to provide fleet operations and safety
personnel better insight into driver reactions during events.
• Active Speed Intervention (ASI) is an optional, industry -first technology that is designed to deter operators from
speeding and to help new operators adopt safe driving practices. This feature works with Traffic Sign Display to issue
a passive alert when the driver exceeds the speed limit. If the operator does not respond, ASI will issue an active
warning, and if necessary. will cancel Adaptive Cruise Control and de -throttle the truck.
• Brake Hold Mode improves safety and comfort wherever work happens. This feature keeps the truck stopped
when the operator removes their foot from the brake pedal, or if their foot slips off while the truck is at rest.
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
42
Describe any green initiatives that relate to your company or to
your products or services and include a list of the certifying
agency for each
The overarching ambition of Daimler Truck is to offer for sale by 2039 exclusively those vehicles which are CO:
neutral (m driving opertion) in core markets of North Amenca the EU and Japan This strategic goal has led to the
market introduction of 0 unique battery electnc vehicles available across the globe today (our of which are available
in North Amenca The company has received the awards noted inresponse to question 16 for the latter of these
inaddition because the advent of new propulsion technologies requires supporting ecosystem with which to refuel
or recharge those vehicles the company has been highly active in bath the construction of that ecosystem as well as
bonging multiple parties to consensus on the future of that ecosystem
As an example of this and to learn (ram firsthand experience the company built the first of its -kind public charging
station for battery electnc medium- and heavy-duty vehicles in partnership vnlh local utdiry Portland General Electnc in
2021 Electnc Island as it is known has also become the blueprint fora joint venture the company has entered into
with NextEra Energy and Blocs ock Gimate Infrastructure This JV named Greenlane . will break ground on its first
commercial vehicle charging station later in 2024
While there area large number of transportation companies including an OEM like Daimler Truck North Amenca
committed to vehicle electrification the intersection of transportation and energy requires the increase by orders of
magnitude in the generation and distribution of energy To help navigate the complex and highly vaned rules
surrounding electric iirties local budding requirements and state and federal impediments to constructing these
charging networks Daimler Truck North Amenca served as one of the founding members of Powering Amenca s
Commercial Transportation (PACT) advocacy organization PACT was formally announced in January of 2024 and is
an example of how the company has continued its leadership position as new technologies emerge
The founding of PACT also builds on the earlier appointment in 2023 of Daimler Truck North Amenca s head of
eMobihty Rakesh Ane' to the Electnc Vehicle Working Group The EVWG is an effortby the Joint Office of Energy
and Transportation to work on the integration of fight- medium and heavy-duty electnc vehicles into the U S
transportation and energy systems
Please refer to the following documents for additional information
Folder Upload Additional Documents
Attachments DTNA — Company Overview Links
Hypedinks
3 ESG Efforts
IVI ) Daimler Trucks North Amenca Recognized vbt' Clean Air Technology Award L Daimler
) Electnc Island Providing the Pathway to Carbon Free Trucking � Black & Veatch (bv coin)
c) Drive Greenlane ) Commercial yeh,Ge charging network solutions
d) Electnc Vehicle Working Group Joint Office of Energy and Transportation (dnveelectnc goy)
43
Identify any 1323 -party issued eco-labels ratings or certifications
that your company has received for the equipment or products
included in your Proposal related to energy efficiency or
conservation life -cycle design (cradle -to -cradle) or other
green/sustainabnliry factors
Sustainable production and a dove for COr-neutrality in the dnwng operation of our products are prime areas of focus
for the company For three consecutive years (2019 - 2022) the companys vertically integrated engine and
components manufacturer Detroit® has been recognized by the U S Department of Energy for earning Platinum Level
SEP 50001 certification for energy conservation in manufacturing
In 2020 the Portland Truck Manufacturing Plant in Portland Oregon which is home to production of the popular
Western Star X -Series and the company's battery electnc Freightliners became the first facility in the company s
global network to achieve CO, -neutral production with the company aiming for all of its North American new vehicle
manufacturing plants to follow And all of the companys manufacturing locations are zero -waste to landfill
The companys global ambition is to o4er exclusively CO -neutral (in dnwng operation) new vehicles for sale by 2039
m North Amenca the EU and Japan Around the world the company already offers for sale 10 different battery
electric models four of which — including the Freightliner eCascadra and eM2 — are evadable in North Amenca All
models are HVIP eligible and both Freightliner models have received numerous awards including the Clean Air
Technology' from the South Coast Air Quality Management District
Please refer to the following documents for additional information
Folder Upload Additional Documents
Attachments DTNA — Company Overview Links
Hypedinks
3 ESG Efforts
e) Saving Energy and Money The Daimler Truck North Amenca Plant in Detroit® — A Journey in Energy
Management I Department of Energy
f) DTNA Commits to Carbon Neutral Vehicle Production by 2025 Portland Truck Manufacturing Plant Will be
First to Meet Target in 2020 ) Daimler (daimlertruck coin)
g) HVIP Eligible Vehicles - Hybrid and Zero -Emission Truck and Bus Voucher Incentive Project I California HVIP
h) JETSI-aught-2021 pdf (agmd gov)
44
Descnbe any Women or Minority Business Entity (WMBE) Small
Business Entity {SBE) or veteran owned business certi3ca3ons
that your company or HUB partners have obtained Upload
documentation of certification (as applicable) in the document
upload section of your response
Daimler Truck North Amenca (DTNA) is a publicly traded company and does not quality for provisions identified in
this question Our products are complex and the scale of our manufacturing volumes require that we source from
vendors who can support those production volumes However we have a Supplier Diversity Program in its second
year that actively sources diverse suppliers as her 1 suppliers for DTNA This extends beyond cur tier 1 supply base
to tracking cur her 2 and 3 droerse spend as well Our tier 1 diverse suppliers are tracked through our procurement
system and her spend is tracked through STARS database We have established diverse spending targets with the
goal of 10% droerse spend by 2030 Efforts tc attract diverse suppliers include hosting an annual Supplier Diversity
events launching a Supplier Diversity webpage and integrating Supplier Droersily into standard procurement processes •
DTNA has a comprehensive ESG program with targets for each pillar Our supplier diversity efforts fall under our ESG
umbrella
Additionally DTNA has been a major supporter of the Women In Trucking (WIT) network and has been recognzed as
a Best Place to work for Women by 4314 Our diversity efforts extend to bonging in the best employees through
extensive hiring and recruiting partnerships including Society for Women Engineers Society for Asian Scientists and
Engineers National Society for Black Engineers and Society for Hispanic Professional Engineers We have also
supported many hiring untiativri for veterans in our facilities as well as our customers — IE supporting the Pode of
Pride trucks that one of our customers custom¢es each year to supportour veterans Ultimately our goal is to utilize
our vast resources to be a good partner to the communities we serve and operate in
Bid Number RFP 032824
Vendor Name Daimler Trucks North America
JuuuJl ! I C! ivesupe I L'. OL.UU't'-V I -r U 1 U-c-i I QC -D I D/-1- I Ue-ku`-FUL -tLJLJOO
45
What unique attributes does your company. your products, or your
While there are several unique propositions that we can offer Sourcewell's participating entities (which we describe in
services offer to Sourcewell participating entities? What makes
detail further below), a deep-seated belief in partnership is what differentiates our company. and it is what has
your proposed solutions unique in your industry as it applies to
allowed us to earn our position as the leading manufacturer (by market share) of Class 6-8 commercial vehicles in
Sourcewell participating entities?
North America. With every interaction, we partner with our customers to understand their specific needs and enable
their success.
That theme of partnership begins in our vehicle development process. We benefit our customers both by leveraging
the technologies of our global company and then tailoring those technologies to the individual markets we serve. In
that tailoring process, we seed early development units with select customers to monitor and measure real -world
performance before a vehicle is released to full production. Recent examples of this approach can be found in our
Western Star X -Series (first launched late 2020) development, where our engineers embedded alongside our
customers to iterate and refine the final product design to their specific demands. As a case in point of the lengths
that were taken. we measured the specific roads - and sometimes the unpaved trails — these customers travelled
down to the millimeter and then recreated those road surfaces at our own 87 -acre proving grounds to replicate
decades worth of use in matter of months. The end result was increased durability of the truck, uptime for the
customer. as well as comfort for the dnver.
Similarly, and specific to our line of proprietary engines, transmission and associated components. we take a
partnership approach to understand our customers' needs and tailor global powertrains to specific North American
needs. As a case in point and also for the Western Star X -Series. we were aware - thanks to partnership with our
customers and firsthand interviews - of the propensity for new drivers to get stuck in loose sand and gravel when
driving in quarries or on jobsites. Our engineers then used that problem statement to tailor our global transmission
with a specific 'Rock Free' mode to modulate power and allow a driver to remove themselves from a stuck situation.
This translates to saved time, effort and profitability of customer operations from having to source another vehicle or
backhoe to dislodge a stuck vehicle.
The partnership approach can also be found in the development of our safety systems. telematics suite and myriad
other technologies, but the rubber truly meets the road when the vehicles are in our customers' hands and require
planned maintenance or unplanned repair. In these situations, it is critically important to return trucks to the road as
quickly as possible to keep perishable cargo moving or get custom critical freight where it's going. The unique
proposition we offer for our service network is a partnership with more than 448 franchised dealers, further
supplemented by more service points through select Loves and Speedco locations. This vast service point coverage,
backed by a network of 10 strategically located parts distribution centers which average greater than 90% next -day
order fulfilment, mean we keep our customers running with maximum vehicle uptime.
It is our belief that this long -cultivated focus on partnerships stands to benefit Sourcewell's participating entities.
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure.
You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response*
46
Do your warranties cover all products, parts, and labor?
New Vehicle Limited Warranty
Providing powerful, confidence building warranty protection for every vehicle. DTNA backs every new Freightliner and
Western Star with a new vehicle limited warranty covering defects in materials and/or workmanship. Repairing any
defects, free of charge and within the warranty period, DTNA delivers exceptional customer service.
-
Truck Parts Limited Warranty
With limited warranty protection on aftermarket truck parts sold through authorized dealers, DTNA covers defective
materials and/or workmanship for one year.
Detroit Powertrain Warranty.
Detroit engine, transmission, and axle owners enjoy comprehensive warranty coverage, including a fast, hassle -free
process and expedited parts and service for critical downtime situations.
Base warranty coverage details for each model and Detroit components can be found in the attached Warranty upload
section.
Please refer to the following documents for additional Information.
• Folder: "DTNA — Warranty Information"
• Attachments:
• Freightliner 01 - Level Coverage
• Freightliner 02 - Level II Coverage
• Freightliner 03 - Level III Coverage
• Freightliner 04 - Medium Truck Coverage
• Freightliner 05 - SD Vocational Coverage
• Freightliner 06 - eCascadia Coverage
• Freightliner 07 - eM2 Coverage
• Western Star 01 - On -Highway Coverage
• Western Star 02 - Vocational Coverage
• Western Star 03 - Severe Service Coverage
• Western Star 04 - Off -Road Coverage
• Vocational Trucks - Detroit Powertrain Coverage
• On -Highway Trucks - Detroit Powertrain Coverage
"DTNA
• - Warranty Information Links'
• Hyperlinks:
1 Warranty - Freightliner Trucks
2. Warranty - Western Star Trucks
3 Warranty - Detroit
47
Do your warranties impose usage restrictions or other limitations
that adversely affect coverage?
limitations. DTNA that
•
Warranty coverages vary, based upon a product's specific coverage warrants each new vehicle
will be free from defects in material and workmanship that occur under normal use within the applicable warranty
period. subject to certain limitations and exclusions as specified in the warranty documents included in our submission
to Sourcewell. Coverage includes all components and parts unless specifically covered by other warranties or otherwise
excluded by those documents. DTNA warranty coverages do not apply to equipment added after chassis manufacturing
since those items are outside of our knowledge or control due to the custom nature of the final product in question.
Specific details of any coverage pertaining to those items will need to be confirmed with the selling dealer by the
Sourcewell member.
DTNA warranty on any product used inconsistent with its specified vocation/application will be downgraded to the
warranty that is consistent with product use.
Bid Number: RFP 032824
Vendor Name: Daimler Trucks North America
48
Do your warranties cover the expense of technicians' travel time
and mileage to perform warranty repairs?
Due to the complexity of the vehicles sold under this agreement, the majority of the service to be performed on the
equipment will be best undertaken in an authorized DTNA service facility to ensure the highest possible service
standards In some cases, specific dealerships may offer on -site repair options to Sourcewell members. These offerings
will vary by the size of the market in question and will be constrained in scope by the limitations of a dealer provided
mobile solution. As such, Sourcewell Members should consult the DTNA dealership listings provided in this response to
identify the specific services offered by their local DTNA dealership and the specific financial provisions of those
services offered. Incremental warranties may be purchased by Sourcewell Members to cover this situation at additional
expense Details of extended warranty coverage and pricing should be negotiated with the selling dealer representative
at time of purchase
Freightliner and Western Star customers that have purchased Roadside Assistance or Road Call coverage will have
access to authorized service locations with a well-equipped service truck and an emergency roadside repair (or a
partial repair that would enable driving the unit to the authorized service location). Reasonable travel distance and time
may be reimbursed
49
Are there any geographic regions of the United States or
Canada (as applicable) for which you cannot provide a certified
technician to perform warranty repairs?
How will Sourcewell participating entities in these regions be
provided service for warranty repair?
DTNA has over 700 service locations strategically located across the United States & Canada, with over 10,000
certified technicians available to perform warranty repairs. With this extensive presence, we do not believe there is a
gap in service coverage.
DTNA also has an available Roadside Assistance Program, and Freightliner ExpressPoint to provide convenient access
to local repairs.
Roadside Assistance Program
DTNA Roadside Assistance Program is a concierge service helping customers handle unexpected downtime with
24/7/365 support. If you need after hours and weekend roadside support. the Freightliner Roadside Assistance Program
is the solution for you!
DTNA has partnered with FleetNet America, a leading roadside service provider. to offer the very best in roadside
service and uptime across United States and Canada.
If you are looking for a program that provides staff augmentation, customer specific protocol options, electronic event
management, and different communication options for your staff, this program is right for you!
For Roadside Assistance members, this program provides help in the following areas, but not limited to:
• Tire events
• DOT related issues
• Fuel assistance
• Tow services
If a repair cannot be handled on the side of the road, a helpful and friendly agent will arrange for a tow to a DTNA
dealer or distributor, or to the customers preferred location. Our DTNA dealer and distributor network is well versed in
your Freightliner & Western Star truck and can get you back up and running quickly.
Freightliner ExpressPoint
The Freightliner ExpressPoint service offering provides Freightliner customers increased support and convenience on the
highway. Available at more than 400 Love's Truck Care and Speedco locations, participating locations have Freightliner
trained technicians that are able to support campaign recalls and light mechanical warranty repairs. By partnering with
the local Freightliner dealer. we can now offer you better uptime to keep your Freightliner and freight moving down the
road.
The experience includes:
• Light Mechanical Warranty Repair (1-3 hours)
• Roadside warranty emergency services
• Approved field service and recall campaigns
• Quality workmanship, claim filing and parts availability with local dealers
• Nationwide coverage at over 400 Love's Truck Care or Speedco locations in the United States
Please refer to the following documents for additional information:
"DTNA
• Folder: - Warranty Information"
• Attachment: "DTNA - Warranty Information Links'
• Hyperlinks:
4. Roadside Assistance Program - Freightliner Trucks
5. Roadside Assistance Program - Western Star Trucks
6. ExpressPoint - Freightliner Trucks
50
Will you cover warranty service for items made by other
manufacturers that are part of your proposal. or are these
DTNA New Vehicle Warranty does not apply to non -Detroit engines, Allison transmissions, tires, or other components or
parts that are not manufactured by DTNA and that are warranted directly by their respective manufacturers. In many
instances DTNA dealers and distributors are authorized to perform repairs for components that are warranted directly
by their respective component manufacturer
warranties issues typically passed on to the original equipment
manufacturer?
51
What are your p-oposed exchange and return programs and
policies?
Exchange or return programs at the OEM level are not typically offered in our industry: and as such are not included in
this proposal. Should a Sourcewell member identify an issue that does not meet their expectations. they are
encouraged to contact their selling DTNA dealership such that an appropriate resolution of the matter can be
negotiated. DTNA will work with the dealership to establish if any OEM warranties are available to assist in this
process. Warranties from other participating vendors will be administered at the dealership level.
52
Describe any service contract options for the items included in
your proposal.
Prepaid Maintenance & Extended Warranty Plans:
Service / Maintenance Contracts may be available through DTNA's independently owned dealers / dealer groups.
Service / Maintenance Contracts may or may not include DTNA's Extended Warranty offerings and will be priced &
quoted to the Member, by the dealer thru the quoting process. A Full Maintenance Lease offering may also be offered
by one or more of DTNA's dealership(s), which may include rental options and other fleet services, as a complete
solution to the transportation needs of the Member.
Extended Chassis Coverage:
Throughout every year of truck ownership, operational and repair costs can be expected to increase significantly.
Extended service coverage for a truck chassis helps mitigate the risk of unplanned expenditures for related
components. Repair and labor costs are controlled when you're covered, a substantial benefit unavailable outside the
network.
After your Base Warranty ends. you will be able to count on Extended Service Coverage to control your out-of-pocket
repair costs making your business expenses more predictable.
Extended Detroit Coverage:
Multiple time and distances available up to six years or 600K miles for on highway, or seven years or 250K miles for
vocational applications. Whether you need engine service tomorrow or major repairs in three years, extended coverage
for your truck's engine helps protect your most important investment.
Extended coverage from Detroit is also available for Detroit engines, the DT12 transmission, DT12 clutch, and axles.
Please refer to the following documents for additional information:
• Folder: "DTNA - Warranty Information"
• Attachment: "DTNA - Warranty Information Links"
• Hyperlinks:
7 Extended Coverage - Freightliner Trucks
8. Extended Coverage - Western Star
9. Extended Service Coverage - Detroit
Bid Number: RFP 032824
Vendor Name: Daimler Trucks North America
VVLUJIy I I Li I V i ipe I V. O..iuu'-t°-tu 1 -ru l u-`+ I OC-o I DM- I l-or!'1.nuV`iuOOO
Table 10: Payment Terms and Financing Options
Lime
Item
Question IReSPODSe..
Describe your payment terms and accepted payment methods.
Although an industry standard is typically Net 30 Days from receipt of goods, payment terms will be negotiated
between the facing DTNA truck dealership and the Sourcewell member, making the purchase. In this fashion. they are
uniquely suited to meet each member's specific needs.
53
DTNA is proud to offer a wide variety of financing options to Sourcewell, through Daimler Truck
Financial Services (DTFS) an industry -leading provider of truck financing since 1974. As the captive finance provider
for DTNA, DTFS offers a 50 -year history of financing commercial vehicles and offers a complete line of finance,
lease. and insurance products. DTFS offers many options when financing or leasing a commercial vehicle including
retail loans, Muni Leases, TRAC Leases, Mod & Zero TRAC Leases. and FMV Leases. In addition to DTFS' wide
54
Describe any leasing or financing options available for use by
educational or governmental entities.
range of finance and lease products. DTFS also offers many flexible payment options including Extended Terris,
Deferred Payments, Ballon Payments, and up to 90 Days First Payment. DTFS has a well-earned reputation as an
industry leader. with creative products and terms that are customized for the commercial vehicle industry
Should a Member wish to receive a financing quote. they should notify their dealership salesperson during the
discussion of the sale terms. This will prompt the dealership to include their finance manager in the negotiations.
Once a thorough understanding of the Members' requirements is established. the dealer will contact DTFS to obtain a
quotation, which will be included in the sales proposal.
Additionally. many DTNA dealers have dealer -owned finance and leasing entities as part of their overall products &
services portfolio. As such, they may be able to offer financing and leasing products to meet the specific needs of
Members, through their own lending sources, which may also include Financing / Leasing relationships with their local
lending institutions and financial partners.
Please refer to the following documents for additional information:
• Folder: ''DTNA - Upload Additional Documents"
• Attachments.
• "DTFS - Lease Finance Overview"
• "DTFS - Municipal Program Brochure"
55
As all purchase negotiations and transaction details will take place between an authorized DTNA dealer and the
Sourcewell Member, each independently owned dealer I dealer group will have its own transaction documents. This
said. DTNA has specific Terms of Sale which are to be followed through the dealer ordering process and copies of
the Freightliner and Western Star Terms are attached
DTNA developed and is utilizing a proprietary web -based Dealer Reservation System (DRS) for managing chassis
volume to dealers and tracking orders against said volume. The DRS is beneficial to Sourcewell customers, as
dealers know the volume available to them at time of order as well as the timeframe they can expect the unit built.
This allows Members to better coordinate installation of additional equipment on the chassis, as well as work within
their annual budgets. The DRS is a function of our Retail Prospect Management (RPM) tool. which is also a web
based proprietary solution. As this System is completely web -based in nature. DTNA does NOT utilize a
specific "order form".
In addition, to ensure sales are represented accurately from the dealer. any order placed against an approved
concession is audited to validate the unit was both retail sold, and warranty registered to the correct customer.
No orders will be accepted by DTNA on a direct sale basis. Please see the attached sample Price Concession
Confirmation letter for details provided for standard approved transactions.
Please refer to the following documents for additional information:
• Folder: "DTNA - Standard Transaction Document Samples"
• Attachments:
Describe any standard transaction documents that you propose to
use in connection with an awarded contract (order forms, terms
and conditions. service level agreements, etc.). Upload a sample
of each (as applicable) in the document upload section of your
response.
• Freightliner Terms of Sale
• Western Star Terms of Sale
• Order Intake Process - Example
• Order Tracking / Audit Document - Example
• Sample Form - Sourcewell Concession
the
.
56
t ,� payment p. ?
t th P-card
Do UV accept the r `l,.Ql u procurement GrTii✓irrt and a r r rcr �t r vt.cJo :
Y N N N� N
If so, is there any additional cost to Sourcewell participating
entities for using this process?
Cards are not typically used in thistype of commercial transaction Payment terms will ho ne? otiated between
P vur �� � ��.ail� �.$v�. ... this ... commercial .. .......... transaction.
rN r � ��..--
selling DTNA dealership and the Sourcewell member as part of the negotiation of each individual purchase
agreement. Should both parties to that transaction agree to the use of a P -Card that payment process may be
accommodated.
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
Table 11 Pricing and Delivery
Provide detailed pricing information in the questions that follow below Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as
described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form
Item
Qetlon,t^ _ 4 ,;j r'` x 1 i ' ' `l,
Response.' ' a «. r
57
Describe your pricing model (e g line -Item discounts or product
category discounts)
Provide detailed pncmg data (including standard or�st prang
and the Sourcewell discounted price) on all of the items that you
want Sourcewell to consider as part of your RFP response
If applicable provide a SKU for each item in your proposal
Upload your prang materials Qf applicable) in the document
upload section of your response
DTNA (pre 'siilmer and Western Star Trucks) pncmg is generated by our proprietary spec mg and pncmg software
SpecPro Based on indmdual Member needs a custom specficabon is created and subsequent MSRP (List Price)
generated Member pncmg is then calculated as a (unction of MSRP (List Price) specfic standard and optional
content of each vehicle then discounted accordingly per the Sourcewell Discount matrix attached Any / all
surcharges extended wamanty(s) and freight charge as noted in the prang attachment will be added after the
Member discount(s) and are non discountable DTNA will offer discounts from our MSRP (List price) baseline via a
sales program marketed to all dealerships in the US & Canada This discount will be differentiated at the model level
to best address the market segments being quoted Percentage based price concessions will be used to consistently
apply the level of discount to the vehicle being quoted Discounts & applicable currency conversions (i a USD to CDN
for Canadian Chassis) will be applied at time of chassis invoice via the use of a sales program code included on
each individual order by the selling dealer Specific discounting factors can be found in the matrix attached in the
Prang Document Upload Folder
Please refer to the following documents for additional information
Folder DTNA Prang
Attachments
1 DTNA Base Model MSRP Pricing CY2024
2 US Pricing Matrix - CY2024
3 CAN Prang Malnx - CY2024
4 Sample Sourcewell Quote
58
Quantify the pn ing discount represented by the pncmg proposal
in this response For example it the prang m your response
represents a percentage discount (ram MSRP or list state the
percentage or percentage range
Base level discount structure will be a percentage reduction offMSRP (List Price) plus an additional 22 00, to
41 5% A discount matrix broken out by base model selected has been provided as an attached document in this
submission MSRP (List) Price includes the Base Model factory installed option content and customer specific
modifications Surcharges extended warranty(s) and freight charge are non discountable as noted In Question 57 and
the supplemental pricing attachment
Please refer to the following documents for adddwnal information
Folder DTNA - Pncmg
Attachments
1 DTNA - Base Model MSRP Pricing — CY2024
US Pacing Matrix - CY2024
CAN Pacing Matrix - CY2024
4 Sample Sourcewell Quote
59
Describe any quantity or volume discounts or rebate programs
that you offer
DTNA recognizes the benefit of the Sourcewell program to its Members and the opportunity It presents DTNA in
providing our products and services to meet Member needs As such Sourcewell pncmg is set up to provide a
benefit to its Members whether they arepurchasing a significant quantityof r,el-Zles or a smaller quantity of one or
two vehicles
Upon assessing the dynamics of this market DTNA may choose to periodically mcentiv¢e certain models or order
periods to offer buying opportunities that benefit Sourcewell membersfor a defined period Our proposed prang
model easily facilitates this concept through the application of program codes that can be marketed to the DTNA
dealer base and Sourcewell membership pool Practical application of the specified discount (either flat 5 or % based)
is accomplished by the selling dealer applying a discount code at lime of order Offerings of this type shall be at the
sale discretion of the OEM but will be promoted jointly by both DTNA & Sourcewell to ensure the broadest possible
distribution of the incentive
60
Propose a method of factitahng sourced products or related
services which may be referred to as open market Items
or nonstandard options" For example you may supply such
items 'at cost or at cost plus a percentage or you may supply
a quote for each such request
Recognizing that individual Sourcewell members will have then own unique requests and requirements those Items are
best negotiated between the DTNA dealers and Sourcewell member The DTNA dealers will provide quotation for
nonstandard options requests ,
Nonstandard options goods and services to include — but not limited to — truck bodies trailers truck equipment
tools support devices parts & maintenance kits Vaining & manuals software incremental transport beyond OEM
delivery and warranties will tt paced ry the DTNA dealersPrang structure will be at dealers cost plus no more
than an anticipated 5% mark up
61
Identify any element of the total cost of acquisition that is NOT
ncluded in the pacing submitted with your response
This includes all additional charges associated with a purchase
that are not dvec Iy identified as freight or shipping charges Far
example list costs for items like pre -delivery inspection
installation set up mandatory training or initial inspection Identity
any cartes that impose such costs and their relationship to the
Proposer
Common charges may include but are not limited to pre-deliveryinspection incremental freight charges ass test
with required upfitting equipment inspection training or manuals As Identified in response to question 60 above any
such costs will he identified m the sales quotation provided by the selling DTNA dealer
Additionally applicable Federal State Local taxes fees title tag permits or other miscellaneous requirements are
NOT included in prices quoted These line items will be calculated by the selling dealer for the specific items being
sold at time of invoice It is the responsibility of the Member to provide the selling dealer a valid tax exemption
certification when appropriate
62
If freight delivery or shipping is an additional cost to the
Sourcewell parbc eith entity describe in detail the complete
freight shipping and delivery program
Sourcewell pricing as provided includes transportation from the assembly plant to the first specified delivery location
within Canada or the contiguous United States Additional shipping charges at dealer cost plus no more than an
anticipated 5 h will be applied to debverydestinations in Alaska Hawan Guam Puerto Rico and other US Temtones
Dependent upon the specifications of the custom vehicle purchased by a Sourcewell Member incremental
transportation services may be required as part of the upfitting process such that a completed vehicle can be
delivered Should the upfit of additional equipment on the truck chassis be part of the agreement between the dealer
and Sourcewell Member the dealer wail define any incremental transportation required and its cost to buyer as part of
quotation
63
specifically describe freight shipping and delivery terms or
programs available for Alaska Hawan Canada or any offshore
delivery
Sourcewell prang es crowded includes transportation from the assembly plant to the first specfied delivery location
That location could be a designated port of embarkation on the US or Canadian mainland Additional ocean rod
flatbed or other transport services that may be required by Sourcewell Members would be priced at the DTNA
dealers cost plus no more than an anticipated 5%
64
Describe any unique distribution and/or delivery methods or
options offered in your proposal
Delivery locations can gchanged at any lime up until unit has been built into a load at origin build plant allowing
for optimal flexibility in customer debveryplanning
Current delivery timelines from plant release to specified delivery location range from 3 — 10 days depending on
build location and mileage to specfied delivery point Drivers are allowed to drive a maximum of 500 ides per day
DTNA has the ability to direct contracted Vansporters to expedite/prioritize units for delivery based on customer
needs
Loads are moved in an optimal three or four way combination in order to maximize customer deliveries or focus
on a critical subset of units
Storage yards have been established in the event that units are built but need to be held In order to spread out
delivery timelines as needed based on customerllocation requirements
Bid Number RFP 032824
Vendor Name Daimler Trucks North America
LJU1,UJ1l9. i i CI iVCIupC I V. Oliu'u'•t'-s _.' I -I- t..1 1 u -'t IOC -ED I CH- I L,nJ'-tuL'-tLJLJUO
Table 12: Pricing Offered
Lane
Item
The Pricing Offered in this Proposal is: •
Comments
65
d. other than what the Proposer typically offers (please describe).
The pricing is exclusive to Sourcewell
members. as outlined in in question #
58. DTNA reserves the right to offer
periodic incentives beyond the published
discount structure.
Table 13: Audit and Administrative ative Fee
'Line
Iltem
Question
Response "
66
Specifically describe any self -audit process or program that you
plan to employ to verify compliance with your proposed Contract
with Sourcewell.
This process includes ensuring that Sourcewell participating
entities obtain the proper pricing, that the Vendor reports all sales
under the Contract each quarter, and that the Vendor remits the
proper administrative fee to Sourcewell.
Provide sufficient detail to support your ability to report quarterly
sales to Sourcewell as described in the Contract template.
Upon receiving a PO from a Sourcewell Member, the selling DTNA dealer will place orders for the truck chassis, as
well as any associated equipment required. It is the responsibility of the Sourcewell Member to alert the selling dealer
that they are utilizing their Sourcewell Membership number Failure to do so may result in incorrect pricing structure to
the Member and payment of the administrative fee to Sourcewell cannot then be guaranteed.
As part of the ordering process the dealer will identify the municipal entity & their Sourcewell membership in the
customer name field for the order (IE: City of Sunnydale / Sourcewell) which is required for the order to be accepted
by DTNA. Additionally, the appropriate program code for Sourcewell discounts must be included so that the authorized
discount structure can be applied to the invoice. These program codes are a searchable field and remain associated
with the serial number generated at time of order
Based upon these two data points, DTNA will generate a list of trucks reported sold to Sourcewell Members. This
data set will be verified by DTNA via internal audit, and the appropriate remittance sent to Sourcewell on a quarterly
basis.
Please refer to the following documents for additional information:
• Folder: "DTNA - Standard Transaction Document Samples"
• Attachments:
1 Freightliner Terms of Sale
2. Western Star Terms of Sale
3. DTNA Sample Form - Sourcewell Concession
4. DTNA - Order Intake Process
5. DTNA - Order Tracking - Audit Document
67
If you are awarded a contract, provide a few examples of internal
metrics that will be tracked to measure whether you are having
success with the contract.
As part of our bid, DTNA has already identified a Program Manager for the Sourcewell account. This individual will
be responsible for periodic reports to DTNA upper management detailing sales metrics to include measurement
against baseline municipal sales in the US and Canada. Additionally, research will be conducted to ascertain the levels
of participation by DTNA dealers and develop sales programs and training as DTNA views to be appropriate to the
success of the program.
68
Identify a proposed administrative fee that you will pay to
Sourcewell for facilitating, managing, and promoting the
Sourcewell Contract in the event that you are awarded a
Contract. This fee is typically calculated as a percentage of
Vendor's sales under the Contract or as a per -unit fee; it is not
a line -item addition to the Member's cost of goods.
(See the RFP and template Contract for additional details.)
DTNA will disburse S800 per truck invoiced to Sourcewell Members with the designated sales program code. All
credits will be dependent upon this sales code being attached to the order placed with DTNA. Credit disputes will be
limited to vehicles reported sold in the previous quarter
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Proposers submitting a proposal in Category 1 as defined herein will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems. For example, if a
Proposer offers chassis and cabs with Internal Combustion Engines (ICE) as well as chassis and cabs with electric propulsion systems the Proposer should designate it is seeking an award
in Category 1 only. Proposers seeking an award in Category 2, as defined herein, must include at least one solution offered within the scope of Category 2 for electric propulsion systems
only.
Line Item Category Selection '
69 Category 1 All
1
engines
, fuel, and propulsion type chassis and cabs
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Line
Item
Question
Response `
70
Provide a detailed description of the equipment, products, and
DTNA is offering Sourcewell Members, vehicles from Freightliner and Western Star product lines that cover Class 6, 7, &
services that you are offering in your proposal.
8 ICE AND BEV, through our extensive dealer network. The models include:
FREIGHTLINER:
M2-106 Plus
- Conventional Cab
- CAB CONFIGURATIONS
- Day Cab 106" BBC
- Extended Cab 132" BBC
- Crew Cab 154" BBC
- GVW 18,000 --- 66,000 lbs
•
- ENGINE RANGE
- Diesel Engine Offerings: Detroit: DD5 & 008, Cummins: B6.7 & L9
- 200-360 HP
- 520-1150 lb/ft
- TRANSMISSION RANGE - Automatic or Manual
- Allison 1000 / 2000 / 3000 series
- Eaton Manual
- TOP APPLICATIONS
- Dump, Plow, P&D, Utility, Sweeper. Refuse, Tank
BEV - eM2-106 ELECTRIC
- Conventional Cab
- Day Cab 106 BBC
- GVW 26,000 - 33,000 lbs
- ENGINE - BATTERY ELECTRIC
- 225 hp (165 kW) - 250 or 300 hp (224 kW)
- TOP APPLICATIONS
- P&D. Utility Sweeper, Refuse
Bid Number: RFP 032824
Vendor Name: Daimler Trucks North America
Day Cab 112 BBC
Extended Cab 132 BBC
Crew Cab 160 BBC
GVW 30 000 — 80 000 Ibs (as a truck)
ENGINE RANGE
2fi0 525HP
730-1650 Ib/ft
TRANSMISSION RANGE — Automatic AMT or Manual
Detroit DT12
Eaton Manual
Allison 3000 400 senes
TOP APPLICATIONS
End Dump Plow Roll Off/Refuse Natural Gas Applications
108SD Plus
Conventional
CAB CONFIGURATIONS
Day Cab 112 BBC
ExtenC132 C
Crew Caded b 1ab60 BBCBB
GVW 26 000 — 69 000Ibs (as a truck)
ENGINE RANGE 200-380 HP
520 1250 lb/ft
Transmission Range - Automatic or Manual
Allison 3000 ! 4000 senes
Eaton Manual
TOP APPLICATIONS
Rail Car Hauler Muni Dump/Plow-Tank Volumetric Mixer
114SD Plus
- Conventional
CAB CONFIGURATIONS
- Day Cab 114 BBC
Extended Cab 140 BBC
- Crew Cab 162 B
GVW 6 000 - 92 BC 000 Ibs
ENGINE RANGE 260-525 HP
- 7201850 lb/ft
- TRANSMISSION RANGE - Automatic AMT or Manual
- Detroit DT12
Allison 3000 / 4000 senes
Eaton Manual & Endurant AMT
TOP APPLICATIONS
- Mixer Dump Plow Refuse Crane Tank
EcanicSD
- LCOE (Low Cab Over Engine)
- CAB CONFIGURATIONS
OO and Lo Roof (Based an Front or Rear refuse application) 81 BBC
GVW 64 000 66 000 ix
ENGINE RANGE 350 HP
1050Ib/ft
TRANSMISSION RANGE Automatic
Allison 3000 senes
APPLICATION
- Refuse
Cascadia
CAB CONFIGURATIONS
- Day Cab 116 and 126 BBC
Sleeper — 48 , 60 and 72 Options
up to 140000+
E,40701: RANGE — Diesel Engine Offerings Detroit DD15 8 DD16 Cummins X12 & X15
5HP
- 1450 2050 lb/ft
TRANSMISSION RANGE — Automatic AMT or Manual
- Detroit DT12-V & DT2-VX AMT
- Allison 4000 series
- TO
Eaton Manual & Endurant AMT
P APPLICATIONS
- Line -Haul, LTL P&D Bulk — Dry Liquid
BEV - eCascadia ELECTRIC
Conventional Cab
- Day Cab 116 BBC
- GCVW 65 000 — 82 000 Ibs (tractor)
- ENGINE — BATTERY ELECTRIC
- 320 hp (296 kW) — 425 hp (350 kW)
- TOP APPLICATIONS
- Tractor Applications
Western Star
47X
CAB CONFIGURATIONS
Day Cab 111 BBC
Sleeper —36 (Trench -style Low Roof or Mid Roof) & 48 Mid Roof
GVW RANGE
94 500 Ibs (GCVW to 140 000+ as a tractor)
ENGINE RANGE — Diesel Engine Offerings Detroit DD13 Cummins L9 8 X12
260-525 HP
8fi0 1850 Ib/ft
TRANSMISSION RANGE — Automatic, AMT or Manual
Detroit DT12-V AMT
Allison 3000 / 4000 senes
Eaton Manual 8 Endurant AMT
TOP APPLICATIONS
ConsWction — Mixer Dump Crane Water Tanker
Government — Snow Plow Dump Vacuum Truck
Tractor Flat Bed Agriculture Belly Dump
Oil $ Gas Crane Tanker Vacuum Truck Stake Chemical Spreader
Bulk — Dry Liquid
Bid Number RFP 032824
Vendor Name Daimler Trucks North America
Uut.,ut iyi 1 CI i V eiupC I U. ot. uu'+'+i.1 i -r V i U -M' I oC-O I 0/'1- I Lit' U•+ULi'tULJOO
49X
- CAB CONFIGURATIONS
Day Cab 121" BBC
Sleeper - 36" (Trench -style Low Roof or Mid Roof) & 48" Mid Roof
GVW - 33,000 - 94,500 lbs (GCVW to 200,000+ as a tractor)
ENGINE RANGE — Diesel Engine Offerings Detroit DD15 & DD16,
350-605 HP
1450-2050 lb/ft
TRANSMISSION RANGE - Automatic, AMT or Manual
Detroit DT12-V & DT12-VX AMT
Allison 4000 series
Eaton Manual & Endurant AMT
TOP APPLICATIONS
Construction —Dump Crane. Water Tanker
- Logging — Pole Truck, Self -Loader, Chip Trailer, Off Highway
- Heavy Haul - Equipment Hauler, Oversize. Specialty
Oil & Gas - Crane, Vacuum Truck
Bulk - Dry Liquid
57X
60" Mid Roof, 72"
Cummins: X12 & X15
CAB CONFIGURATIONS
Day Cab 116" and 126" BBC
Sleeper - 48". 60" and, 72" Options
GCVW - up to 140,000+
ENGINE RANGE - Diesel Engine Offerings Detroit DD15 & D016, Cummins. X12 & X15
350-605 HP
1450-2050 lb/ft
TRANSMISSION RANGE — Automatic, AMT or Manual
- Detroit DT12-V & DT12-VX AMT
Allison 4000 series
Eaton Manual & Endurant AMT
▪ TOP APPLICATIONS
• Line -Haul, Bulk — Dry / Liquid
71
72
Within this RFP category there may be subcategories of
solutions. List subcategory titles that best describe your
products and services.
Describe any manufacturing processes or materials utilized that
rnntrihuto to rhaccic ctrannth rah
driver safety
strength, overall durability.
DTNA is the leading provider of municipal truck chassis in North America. As such, we have extensive relationships with
many of the body builders (TEM's) currently on contract with Sourcewell: and are confident that our dealer group has the
required experience to spec the right truck for each Members' needs. A more complete listing of the segments /
categories which DTNA products can service, is listed with our individual models, in Question 70, above. The following
industry subcategories reflect the general range of solutions we can provide:
• cranes
• bucket trucks / utility
• vacuum trucks
• street sweepers
• dump trucks
• snowplows
• refuse
• box trucks
• tractors
• PARTS - replacement / service parts
• FINANCIAL SERVICES — Financing and Leasing
In the unlikely event that a particular requirement is not immediately identified, our Custom Application Engineering (CAE)
team is available to help find solutions for Members.
As a sub -category. to support the sale of Class 6-8 chassis - DTNA is also committed to supplying replacement
service PARTS through our extensive distribution network, to serve each individual model and maximize uptime.
Daimler Truck Financial Services is also available to serve Members. lease / finance needs. through our extensive
distribution network. Many of the authorized DTNA dealers also offer lease finance solutions, through dealer owned
captive finance subsidiaries.
DTNA produces Western Star and Freightliner trucks in our five North America truck manufacturing plants. We are proud
to foster a culture dedicated to continuous improvement in all our manufacturing processes Long before our trucks are
assembled on the production line, our engineering team designs and builds digital mock-ups of every truck model with
individual vehicle identification numbers used throughout manufacturing process State-of-the-art automation, like robots
that paint and weld, helps us meet exacting standards on every production line. Sophisticated test equipment ensures that
each vehicle's electrical system and chassis alignment is consistent with specifications. Every powertrain is verified and
passes a dyno test prior to factory completion.
The Detroit Assurance® Suite of Safety Systems is our industry -leading safety equipment that including active brake
assist, side guard assist, adaptive cruise control, lane departure warning and more to keep operators, workers at the job
site, pedestrians. and fellow motorists safe
Additional Driver Safety Enhancements include
• Improved insulation that muffles exterior noise and provides greater thermal efficiency
• Driver-centnc dash with an easy -to -read driver information center.
• Comfortable steering wheel with integrated controls
• An easy -to -use transmission control stalk that allows automated manual and automatic shifting and engine braking
functions from the column for safer operation.
• Ergonomic seats with precise adjustability for improved driver comfort and reduced fatigue.
• Backup Alert System with 7" interactive touch screen display, factory installed backup camera and reverse proximity
sensor
• The CHEC Tool customized parameters assist in safe operation with interlocks alerting the drivers to the status of
operation.
Our truck cabs are constructed with corrosion -resistant aluminum that is reinforced with e -coated steel and assembled to
precise manufacturing tolerances with Henrob rivets and welded construction. This process produces a durable and safe
cab that meets stringent A -pillar impact. rollover and back wall impact tests.
The vocational chassis includes a robust backbone with a complete offering of single- and double -channel frame rails with
set -forward or set -back front axles to maximize payloads, and frames can be custom punched and predrilled to TEM
specs for improved up -fit. This includes a best -in -class single channel rail strength with RBM rating of 3.7 million inch-lbs.
for greater strength. durability, and weight savings and a new, stronger 9.5mm rail that delivers the same RBM rating as
an 11 mm while saving nearly 100 pounds. Frame rails fasteners include Huck bolts and phosphate -coated Class 10.9 fine -
thread fasteners offer a high clamp load and don't require maintenance.
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
73
Describe any differentiating serviceability attributes (remote
diagnostics etc ) your proposal offers i
Express WnteUp
With the help of a mobile app Express WnteUp provides a better way to create repair orders and estimates because
they are performed at the vehicle to speed decision making Express WnteUp also provides a better customer
expenence to help Improve efficiency and convenience ,
Servce Tracker
Service Tracker is a web based application for any customer and is used for streamlining communications with our
service network and real-time tracking of their vehicles as they progress through the service expenence from estimate
ready to vehicle ready Service Tracker reduces wad time for approving estimates and provides customized repair status
notficabons
Uptime Pro
Uptime Pro is a state -of the -art management software that helps servce at a dealer location run at peak efficiency with
Uansparency and coordination that keeps everyone in the loop and provides visibility into progress status and needs
Upbme Performance
Upbme Performance enables dealers to understand the customers view of their efficiency Each of our Elite Support
certfied dealerships employs Continuous Improvement Coordinators (CIC) whose main lob is to measure their
performance and keep improving the customer expenence
Virtual Technician
Detroit Connect Virtual Technician® notifies fleets and owner -operators within minutes rf their vehicles expenence an
engine or aftertreatment fault event With information on the seventy of the fault and recommendations for when where
and how to best fix the issue you can reduce time spent on unnecessary maintenance and make better service
decisions for your flee[
Please refer to the following documents for additional information
Folder DTNA - Pricing
Attachments DTNA i- Semnceabdrty & Remote Diagnostics
1 Freightliner Uptime Management Suite
2 Western Star Uptime Management Suite
Detrot Connect - On Highway
Detroit Conned - Vocational
Table 15 Category 1 - Depth and Breadth of Offered Equ pment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal Provide additional comments in the text box provided as necessary
Proposers submitting a proposal in Category 1 will be submitting in the broad category that includes all types of engines, fuel, and propulsion systems See RFP Section II B 1 for details
r We will not be submitting for Table 15 Category 1 - Depth and Breadth of Offered Equipment Products and Services
IMm
Category or,Type °i` ,
Offered' ' "+
Chassis Type (ICE and/or BEV) `
Comments
74
Class 4 chassis
r Yes
r No
Both Chassis Types (ICE and BEV)
We do not provide products that serve the Class 4 market
75
Class 5 chassis
r Yes
r No
Both Chassis Types (ICE and BEV)
We do not provide products that serve the Class 4 market
76
Class 6 chassis
r Yes
r No
Both Chassis Types (ICE and BEV)
DTNA offers a full breadth of products to serve the Class 6 ICE &
BEV markets Offerings include Freightliner M2-106 & Freightliner eM2
77
Class 7 chassis
r Yes
r No
Both Chassis Types (ICE and BEV)
DTNA offers a full breadth of products to serve the Class 7 ICE &
BEV markets Offerings Include Freightliner M2-106 Freightliner M2-
112 & Freightliner eM2
78
Class 8 chassis
r Yes
r No
Both Chassis Types (ICE and BEV)
DTNA offers a full breadth of products to serve the Class 8 ICE 8
BEV markets Otfenngs include Freightliner M2 112 Freightliner
108SD Freightliner 114SD Freightliner Econic SD Freightliner
Cascade Freightliner eCascadia Wester Star 47X Western Star
49X & Western Star 57X
79
Related equipment accessories
parts upfitting services used chassis
and Class 3 chassis
r Yes
r No
Both Chassis Types (ICE and BEV)
i
We do not provide products that server these markets As the OEM
DTNA will not be the provider of related equipment accessory pars
upfitting services used chassis or class 3 chassis However many
of our respective authorized dealers will provide these additicnal
offerings at pricing to be determined by the facing dealer
Table 16 Category 2 - Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment products and services are offered within your proposal Provide additional comments in the text box provided as necessary
Proposers seeking an award in Category 2 as defined herein must include at least one solution offered within the scope of Category 2 for electric propulsion systems only See RFP
Section II B 1 for details
r We will not be submitting for Table 16 Category 2 - Depth and Breadth of Offered Equipment Products and Services
Itemine
f Category or Type + _
Offered,
Comments
80
Battery Electric Vehicle (BEV)
Class 4 Chassis
r Yes
r No
DTNA does NOT offer product that serves the Class 4 BEV Market
81
Battery Electric Vehicle (BEV)
Class 5 Chassis
r Yes
r No
DTNA does NOT offer product that serves the Class 5 BEV Market
82
Battery Electric Vehicle (BEV)
Class 6 Chassis
CrYes
r No
DTNA offers product to serve the Class 6 BEV markets Offerings include the Freightliner eM2
83
Battery Eleclnc Vehicle (BEV)
Class 7 Chassis
Yes
Ir.
r No
DTNA offers product to serve the Class 7 BEV markets Offerings include the Freightliner eM2
84
Battery Electric Vehicle (BEV)
Class 8 Chassis
r Yes
r No
DTNA offers product to serve the Class 8 BEV markets Offerings include the FreighUiner eCascadia
85
Related equipment, accessories parts uls'srg
services used chassis and Class 3 chassis
r Yes
r No
DTNA does NOT offer product that serves this market
Bid Number RFP 032824
Vendor Name Daimler Trucks North America
LJUI.UJIYI I LI I VCIUFJC I V. OL#UU't'*LJ I -f U West IOC -O I Ott- I l+ r1i'tUla'tLiL1OO
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1 Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should N2T have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either
defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item. you should combine the documents into one zipped file. If the zipped file contains more than one (1) document,
ensure each document is named. in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricing - DTNA - Pricing.7z - Wednesday March 27, 2024 17:22:02
• Financial Strength and Stability - DTNA - Financial Strength and Stability.7z - Friday March 22, 2024 21 1159
• Marketing Plan/Samples - DTNA - Marketing Plan.7z - Friday March 22. 2024 21.12:37
• WMBE/MBE/SBE or Related Certificates - DTNA - WMBE-MBE-SBE or Related Certificates.7z - Friday March 22, 2024 21:13.03
• Warranty Information - DTNA - Warranty Information.7z - Friday March 22, 2024 21:13 14
• Standard Transaction Document Samples - DTNA - Standard Transaction Document Samples.7z - Friday March 22, 2024 21:13:26
• Requested Exceptions - DTNA - Requested Exceptions.7z - Thursday March 28 2024 09:41:37
• Upload Additional Document - DTNA - Upload Additional Document.7z - Friday March 22, 2024 21:33:53
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance
1 The Proposer is submitting this Proposal underats full and complete legal name and the Proposer legally exists in good standing in the jurisdiction of its residence
2 The Proposer warrants that the information provided in this Proposal is true correct and reliable for purposes of evaluation for contract award
3 The Proposer including any person assisting with the creation of this Proposal has arrived at this Proposal independently and the Proposal has been created without colluding with
any other person, company, or parties that have or will submit a proposal under this solicitation, and the Proposal has in all respects been created fairly without any fraud or dishonesty
The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or businessman effort to influence any part of this solicitation or operations of a
resulting contract and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation Additionally if Proposer has worked with a
consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation
4 To the best of its knowledge and belief and except as otherwise disclosed in the Proposal there are no relevant facts or circumstances which could give rise to an organizational
conflict of interest An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendors objectivity in performing the contract is or might be
impaired
5 The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and
will not be communicated to any such persons prior to Due Date of this solicitation
6 If awarded a contract the Proposer will provide to Sourcewell Participating Entities the equipment products, and services in accordance with the terms conditions and scope of a
resulting contract
7 The Proposer possesses or will possess before delivering any equipment products or services all applicable licenses or certifications necessary to deliver such equipment products
or services under any resulting contract
8 The Proposer agrees to deliver equipment, products and services through valid contracts purchase orders, or means that are acceptable to Sourcewell Members Unless otherwise
agreed to the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract
9 The Proposer will comply with all applicable provisions of federal, state and local laws regulations rules and orders
10 The Proposer understands that Sourcewell will reject RFP proposals that are marked confidential (or nonpublic' etc ) either substantially or in their entirety Under Minnesota
Statutes Section 13 591 subdivision 4 all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded At that point proposals become public
data Minnesota Statutes Section 13 37 permits only certain narrowly defined data to be considered a trade secret " and thus nonpublic data under Minnesota's Data Practices Act
11 Proposer ifs employees agents and subcontractors are not
1 Included on the Specially Designated Nationals and Blocked Persons list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury
found at httos.//www treasury gov/Drat/downloads/sdnlist.odf
2 Included on the government -wide exclusions lists in the United States System for Award Management found at httos //sam gov/SAM/ or
3 Presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from programs operated by the State of Minnesota the United States federal
government or the Canadian govemment, as applicable, or any Participating Entity Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal
offense related to the subject matter of this solicitation
By checking this box I acknowledge that I am bound by the terms of the Proposers Affidavit have the legal authority to submit this Proposal on behalf of the Proposer and that this
electronic acknowledgment has the same legal effect validity and enforceability as if I had hand signed the Proposal This signature will not be denied such legal effect validity or
enforceability solely because an electronic signature or electronic record was used in its formation - Eugene Berg Director - Vocational Sales Daimler Truck North America
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission and/or the Proposer foresees an actual or potential Conflict of
Interest in performing the contractual obligations contemplated in the bid
r Yes r No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document
Check the box in the column "I have reviewed this addendum below to acknowledge each of the addenda
Bid Number RFP 032824 Vendor Name Daimler Trucks North America
L1ul.ubi I i CI iveiupe iu. OLflJUs+'-1.L.1 1 —r u i U—'* I OC—c ! Di -1— I L✓t1.1'tVLmfLJLJOO
File Name
I have reviewed the
below addendum and
attachments (if
applicable)
Pages
Addendum_7_Class 4-8 Chassis and Cabs _RFP_032824
Thu March 21 2024 08:45 AM
Addendum_6_Class 4-8 Chassis and Cabs _RFP_032824
Wed March 20 2024 12.36 PM
Addendum_5_Class 4-8 Chassis and Cabs _RFP_032824
Mon March 18 2024 12:01 PM
Addendum_4_Class 4-8 Chassis and Cabs _RFP_032824
Wed March 6 2024 09:38 AM
Addendum_3_Class 4-8 Chassis and Cabs _RFP_032824
Wed February 21 2024 04:08 PM
Addendum_2_Class Class 4-8 Chassis and Cabs _RFP_032824
Wed February 14 2024 04.12 PM
Addendum 1 Class 4-8 Chassis and Cabs RFP _032824
Thu February 8 2024 04:24 PM
r
17
F
r
F
1
3
1
1
2
1
1
Bid Number: RFP 032824 Vendor Name: Daimler Trucks North America
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Cheryl Pattelli
Saturday, August 16, 2025 5:18 AM
Houstan Aragon; Bruce Barker; Karin McDougal; Matthew Conroy; Byron Howell; Adria
Schiel; Will Grumet; David Springer; Fransisco Amparan; Toby Taylor
CTB; Curtis Hall; Duane Naibauer; Kevin Hettinger; Rusty Williams
RE: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT
PURSUANT TO PURCHASING TERMS AND CONDITIONS BETWEEN SOURCEWELL AND
DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK TRAILER RV
Approved by me. Thanks, Houstan.
From: Houstan Aragon <haragon@weld.gov>
Sent: Friday. August 15, 2025 3:45 PM
To: Bruce BC rker <bbarker@weld.gov>; Karin McDougal <kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>; Adria Schiel <aschiel@weld.gov>; Will Grumet
<wgrumet@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; David Springer <dspringer@weld.gov>; Fransisco Amparan
<famparan@weld.gov>; Toby Taylor <ttaylor@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Curtis Hall <chall@weld.gov>; Duane Naibauer <dnaibauer@weld.gov>; Kevin Hettinger
<khettinger@weld.gov>; Rusty Williams <rwilliams@weld.gov>
Subject: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT PURSUANT TO PURCHASING TERMS
AND CONDITIONS BETWEEN SOURCEWELL AND DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK TRAILER
RV
Good afternoon,
Please review and advise as to placement on the Wednesday, August 20, 2025, Agenda. Please
also remember to reply -all to this email.
David — Please respond for approval as to Content
Cheryl / RLsty — Please respond for approval as to Funds
Toby — Please respond for approval as to Cooperative Purchase accuracy
Legal — Please respond for approval as to Form
Thank you,
COUNTY, CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
0 x 0
Join Our Team
1
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Toby Taylor
Monday, August 18, 2025 7:07 AM
Houstan Aragon; Bruce Barker; Karin McDougal; Matthew Conroy; Byron Howell; Adria
Schiel; Will Grumet; Cheryl Pattelli; David Springer; Fransisco Amparan
CTB; Curtis Hall; Duane Naibauer; Kevin Hettinger; Rusty Williams
RE: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT
PURSUANT TO PURCHASING TERMS AND CONDITIONS BETWEEN SOURCEWELL AND
DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK TRAILER RV
Same Item was reviewed in June. Still meets procurement requirements utilizing the cooperative.
At that time, the department was requested to ask the supplier if they could provide any documentation to
accompany this quote to justify the tariff rate identified. This approach was also reviewed at a work
session. Perhaps I missed it? But I do not see anything attached to this quote. So, the assumption is the supplier
cannot.
Toby Taylor MBA, NIGP-CPP
G P -C P P
Procurement Manager
Weld County Finance
Desk: 970-400-4454
P.O. Box 758, Greeley, CO 80632
ttaylor@weld.gov
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mai. and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Houstan Aragon <haragon@weld.gov>
Sent: Friday, August 15, 2025 3:45 PM
To: Bruce Bar<er <bbarker@weld.gov>; Karin McDougal <kmcdougal@weld.gov>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>; Adria Schiel <aschiel@weld.gov>; Will Grumet
<wgrumet@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; David Springer <dspringer@weld.gov>; Fransisco Amparan
<famparan@weld.gov>; Toby Taylor <ttaylor@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Curtis Hall <chall@weld.gov>; Duane Naibauer <dnaibauer@weld.gov>; Kevin Hettinger
<khettinger@weld.gov>; Rusty Williams <rwilliams@weld.gov>
Subject: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT PURSUANT TO PURCHASING TERMS
AND CONDITIONS BETWEEN SOURCEWELL AND DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK TRAILER
RV
1
Good afternoon,
Please review and advise as to placement on the Wednesday, August 20, 2025, Agenda. Please
also remember to reply -all to this email.
David — Please respond for approval as to Content
Cheryl / Rusty — Please respond for approval as to Funds
Toby — Please respond for approval as to Cooperative Purchase accuracy
Legal — Please respond for approval as to Form
Thank you,
'-S ;86I-/ r
COUNTY, CO
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
OxO CD
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Ara • on
From:
Sent:
To:
Cc:
Subject:
Approved as to Content.
I Sol
COUNTY. CO
David Springer
Monday, August 18, 2025 11:43 AM
Adria Schiel; Houstan Aragon; Bruce Barker; Karin McDougal; Matthew Conroy; Byron
Howell; Will Grumet; Cheryl Pattelli; Fransisco Amparan; Toby Taylor
CTB; Curtis Hall; Duane Naibauer; Kevin Hettinger; Rusty Williams
RE: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT
PURSUANT TO PURCHASING TERMS AND CONDITIONS BETWEEN SOURCEWELL AND
DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK TRAILER RV
David Springer
Director, Fleet Services
Desk: 970-400-3513
Cell: 970-673-5007
1399 N 17TF AVE Greeley, CO 80631
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Adria Schiel <aschiel@weld.gov>
Sent: Monday, August 18, 2025 10:02 AM
To: Houstan Aragon <haragon@weld.gov>; Bruce Barker <bbarker@weld.gov>; Karin McDougal
<kmcdougal@weld.gov>; Matthew Conroy <mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>; Will Grumet
<wgrumet@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; David Springer <dspringer@weld.gov>; Fransisco Amparan
<famparan@weld.gov>; Toby Taylor <ttaylor@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Curtis Hall <chall@weld.gov>; Duane Naibauer <dnaibauer@weld.gov>; Kevin Hettinger
<khettinger@weld.gov>; Rusty Williams <rwilliams@weld.gov>
Subject: RE: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT PURSUANT TO PURCHASING
TERMS AND CONDITIONS BETWEEN SOURCEWELL AND DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK
TRAILER RV
Approved as to form.
1
COUNTY, CO
eti
Adria Schiel
Assistant Weld County Attorney
Weld County Attorney's Office
Desk: 970-400-4392
P.O. Box 758, 1150 O St., Greeley, CO 80632
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Houstan Aragon <haragon@weld.gov>
Sent: Friday, August 15, 2025 3:45 PM
To: Bruce Barker <bbarkeweld.gov>; Karin McDougal <kmcdougal@weld.go\>; Matthew Conroy
<mconroy@weld.gov>; Byron Howell <bhowell@weld.gov>; Adria Schiel <aschiel@weld.go)f>; Will Grumet
<wgrumet@weld.gov>; Cheryl Pattelli <<pattelli@weld.gov>; David Springer <dspringer@weld.gov>; Fransisco Amparan
<famparan@weld.gov>; Toby Taylor <ttaylor@weld.gov>
Cc: CTB <CTB@co.weld.co.us>; Curtis Hall <chall@weld.gov>; Duane Naibauer <dnaibauer@weld.go\. >; Kevin Hettinger
<khettinger@weld.gov>; Rusty Williams <rwilliams@weld.gov>
Subject: DOCUMENT REVIEW: SALES QUOTE FOR PURCHASE OF NEW EQUIPMENT PURSUANT TO PURCHASING TERMS
AND CONDITIONS BETWEEN SOURCEWELL AND DAIMLER TRUCKS NORTH AMERICA, DBA TRANSWEST TRUCK TRAILER
RV
Good afternoon,
Please review and advise as to placement on the Wednesday, August 20, 2025, Agenda. Please
also remember to reply -all to this email.
David — Please respond for approval as to Content
Cheryl / Rusty — Please respond for approval as to Funds
Toby — Please respond for approval as to Cooperative Purchase accuracy
Legal — Please respond for approval as to Form
Thank you,
COUNTY. CO
Houstan Aragon
Deputy Clerk to the Board
2
Desk: 970-400-4224
P.O. Box 758, 1150 O St., Greeley, CO 80632
0
X
0
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
3
Hello