HomeMy WebLinkAbout20251508.tiffCov\N-co.c.,1/4 49510
MEMORANDUM
TO:
Clerk to the Board
DATE: May 19, 2025
FROM: Jazmyn Trujillo -Martinez, Planning Services Dept.
SUBJECT: BOCC Agenda Item — Approve Road Maintenance
During Construction Agreement For:
WES DJ Gathering LLC — LAP25-0001
Request to Approve Road Maintenance During Agreement:
The Department of Planning Services received a request from the applicant, WES DJ Gathering
LLC, requesting that the Board of County Commissioners consider approving the Road
Maintenance During Construction Agreement for (LAP25-0001). No collateral is required with this
agreement.
Weld County Planning Services, Public Works, and the County Attorney's Office have reviewed
the above mentioned signed original document and observed the following:
• All Public Works related items, of the "Road Maintenance Agreement According To
Policy", are found to be acceptable.
• This Agreement complies with the terms of the Location Assessment Permit
Conditional Approval, as signed by the Director of the Oil and Gas Energy Department.
Recommendation:
The Departments of Planning Services, Public Works, Oil and Gas Energy, and the County
Attorney's Office are recommending approval of the Road Maintenance Agreement According To
Policy for LAP25-0001, and that this item be placed on the next regularly scheduled BOCC Hearing,
as part of the Consent Agenda.
cc: Dawn Anderson, Planning Services
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2025-1508
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ROAD MAINTENANCE AGREEMENT ACCORDING TO
REQUIREMENTS DURING THE CONSTRUCTION PERIOD
WES DJ Gathering LLC — LAP25-0001
THIS AGREEMENT is made this 2 day of /".7 , 202? , by and between WES DJ
Gathering LLC, a Colorado limited liability company, whose address is 10188 E. I-25 Frontage Road,
Longmont, Colorado 80504, hereinafter referred to as "Operator," authorized to do business in the State of
Colorado, and the County of Weld, a body corporate and politic of the State of Colorado, by and through its
Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter
referred to as "County."
WITNESSETH:
WHEREAS, Operator is the responsible party of the Location Assessment for Pipelines (LAP) permit
located ("LAP25-0001") on the following described property in the County of Weld, Colorado:
Located in Sections 1 and 2, Township 3 North, and
Sections 25 and 36, Township 4 North, all in Range 66
West of the 6th P.M., Weld County, Colorado
hereinafter referred to as "the Property," and
WHEREAS, Operator has received conditional approval from the Director of the Oil and Gas Energy
Department for LAP25-0001, and
WHEREAS, the Operator facility will generate additional vehicles and heavy traffic directly associated
with LAP25-0001, for an extended period of time; and
WHEREAS, the County, and Operator are desirous of agreeing to terms involving regulation of
haul routes, traffic control, and road wear arising from such additionaltraffic.
NOW, THEREFORE, TN CONSIDERATION OF the foregoing and of the promises and covenants
contained herein, the parties hereto promise, covenant and agree as follows:
Part I: SITE SPECIFIC PROVISIONS
A. Reserved
B. Haul/Travel Routes. Haul Route Roads are considered that length of roadway within 1/2 mile of
each access location and Right -of -Way (ROW) crossing of the pipeline.
1.0 Additional Haul Route Roads. In addition to the Haul Route Roads mentioned above, Operator will
be impacting County Road 32 and portions of County Road 35 that fall outside of the 1/2 -mile buffer. East
and west on County Road 32 between County Road 27 and County Road 35, and north and south County
Road 35 between County Road 32 and County Road 36 shall be considered Haul Route Roads and are
subject to all requirements as defined by this Agreement
C. Maintenance Requirements:
1.0 Off -Site Dust Control/Abatement. The Operator is required to provide dust abatement along affected
gravel Haul Route roads within 1/2 mile of each access location of the pipeline, as determined by the County.
County will determine the proportionate share of dust control to be paid by Operator. The amount and extent
WES DJ Gathering, LLC — LAP25-0001— RMCA25-0004
Page 1 of 6
of dust control measures will be determined by site -specific conditions at the time, as determined exclusively
by County personnel. The County reserves the right to install traffic counters on the driveway(s) of the
Operator's facility. The County will have sole responsibility for determination of the percentage of haul route
traffic on all affected roads.
2.0 Obligation to Maintain Current and Future Haul Routes. Operator will be financially responsible for
the excavation, repair, and patching of any damage on current or future haul route roads, which in the sole
opinion of County has been created by vehicle traffic to and from the Property. Should Operator's site activities
or vehicle circulation patterns change in the future so that County approves an alternate haul route, and all or
a significant portion of Operator's sourced traffic no longer utilizes the above -described haul route and instead
utilizes other portions of County roads, Operator shall cooperate with County in maintenance of said roads
which are included within the new haul route. The type and method of repair will be determined by the County
Engineer or his representative. Repairs shall commence within 48 hours of notification by the County for any
roadway damage that exposes the driving public to adverse or unsafe driving conditions. All other repairs shall
commence within thirty (30) days of receipt of Weld County's written notice.
2.1 Need for Immediate Repairs. In the event of damage to an Approved Haul Route by Project traffic
that causes an immediate threat to public health and safety or renders the road impassible
("Significant Damage"), County shall, after inspection, notify Operator of such Significant
Damage. Operator shall identify the repair required and shall consult with County on the extent,
type, timing, materials and quality of repair (i.e. temporary versus permanent) within twenty-four
(24) hours after receipt of such notice and shall commence such repair within 48 hours after receipt
of such notice. If Operator identifies Significant Damage prior to receiving notice thereof from
County, Operator may commence repair of such Significant Damage and shall concurrently notify
County of the extent, type, timing, materials and quality of repair (i.e. temporary versus
permanent).
2.2 In County's sole discretion, County may undertake the repairs and/or improvements. Operator's
payment for its Proportionate Share of the road repairs/improvements will be calculated as
described in this Agreement.
3.0 Proportionate Share of Road Maintenance Responsibilities:
3.1 Operator shall pay its Proportionate Share of costs of dust control/abatement, paving, repairs,
maintenance, improvements, or future road replacement of any particular Haul Route Road.
Operator's Proportionate Share shall be based upon the percentage of traffic on the road that is
attributable to Operator's facility. County personnel will determine the percentage based on then
current Equivalent Single Axle Load (ESAL) Counts. Operator shall not be responsible for traffic
that is not sourced from the Operator's facility.
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- 3.2 The County shall notify Operator of County's preliminary determination and assessment of
Operator's proportionate share of costs. Prior to County's final determination and assessment,
County shall provide Operator with a reasonable opportunity to review, comment upon and
m supplement County's data, collection methodology, and determinations. The County shall review
a 3 and consider Operator's input prior to making a final determination and assessment. The County
shall have sole responsibility for determination of Operator's proportionate share of costs.
OLLsac;
N - Part II: General Provisions
ma " A. General Requirements:
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WES DJ Gathering, LLC — LAP25-0001— RMCA25-0004
a Page 2 of 6
1.0 Permits. Operator must still apply for and abide by the terms of any necessary right-of-way permits,
grading permits, and building permits. No work may occur in the County's right-of-way without a County
issued right-of-way permit and access permit.
1.1
Access Permits. Operator shall not use any access onto any County road unless and until an access
permit has been issued by the Department of Planning Services. Planning Services may condition
the issuance of an updated access permit on the amendment of this Agreement if the updated access
permit authorizes the use of an additional access point, or if there is a change in use of the current
access point, as permitted by Article XIV of Chapter 8 of the Weld County Code.
1.2 Right -of -Way Permits. Per Article XIII of Chapter 8 of the Weld County Code, any work occurring
within County ROW requires a ROW permit issued by the Department of Public Works. No work
shall occur without said ROW permit.
1.3 Transport Permits. Per Article XV of Chapter 8 of the Weld County Code, a Weld County Transport
Permit is required for Extra -legal vehicles using Weld County roadways to ensure the operation and
movement of Extra -legal Vehicles and Loads occurs in a safe and efficient manner.
2.0 Release of Liability. Operator shall indemnify and hold harmless the County from any and all liability
loss and damage County may suffer as a result of all suits, actions or claims of every nature and description
caused by construction of the pipeline, and pay any and all judgments rendered against the County on account
of any such suit, action or claim, together with all reasonable expenses and attorney fees incurred by County
in defending such suit, action or claim whether the liability, loss or damage is caused by, or arises out of the
negligence of the County or its officers, agents, employees, or otherwise except for the liability, loss, or damage
arising from the intentional torts or the gross negligence of the County or its employees while acting within
the scope of their employment. All contractors and other employees engaged in construction of the
improvements shall maintain adequate worker's compensation insurance and public liability insurance
coverage and shall operate in strict accordance with the applicable law and regulations of the State of Colorado
governing occupational safety and health.
3.0 Liability for Damage to Road. Operator shall be financially responsible for any and all damage caused
to any Weld County Road as a result of the installation, use, or maintenance of the pipeline through the
County's rights -of -way, without regard to the negligence, or lack thereof, of Operator or its agents. This
provision shall survive Termination of this Agreement pursuant to Section B.2.0, below, and shall be of no
further force and effect ten years after mutual execution of this Agreement.
B. Violations of Agreement and Remedies
1.0 Violation of Terms of Agreement. If in County's reasonable opinion, Operator has violated any of the
terms of this Agreement, County shall so notify Operator and shall state with specificity the facts and
circumstances which County believes constitute the violation. Operator shall have thirty (30) days within
which to either cure the violation or demonstrate compliance. Thereafter, County may seek any remedy
described in this Agreement or otherwise provided by law.
2.0 Termination of Agreement. This Agreement shall terminate upon the earliest of the following events:
2.1 Cessation of all Permit Related Activities. Termination of this Agreement shall occur upon
Operator's complete cessation of all activities permitted by the LAP. A partial cessation of
activities shall not constitute a Termination of this Agreement, nor shall County's issuance of a
partial release constitute a Termination. Unless informed in writing by the Operator of cessation
of activities, and verified by the County, cessation shall be presumed if the County determines that
the LAP has been inactive for three (3) years.
WES DJ Gathering, LLC — LAP25-0001 — RMCA25-0004
Page 3 of 6
2.2 Execution of Replacement Agreement. This Agreement shall terminate following County's
execution of a new Improvements Agreement with a new Operator or Operator who has purchased
the Property or has assumed the operation of the business permitted by the LAP and intends to
make use of the rights and privileges available to it through the then existing LAP.
2.3 Rescission of LAP. This Agreement shall terminate following County's rescission of Operator's
LAP, except that the Operator shall only be released from this Agreement after the successful
completion of all improvements required under this Agreement.
2.4 Completion of Construction. This Agreement shall terminate following Operator's completion of
construction of the facilities authorized by the underlying LAP. Operator shall notify the County
of completion.
3.0 Rescission of LAP. Operator acknowledges that failure to comply with the material terms of this
Agreement constitutes cause to rescind the LAP, and County may exercise this option in its sole reasonable
discretion by proceeding with rescission under the then current provisions of the Weld County Code.
4.0 Court Action. Upon notice of violation and failure to cure within the time permitted by this Agreement,
County may seek relief in law or equity by filing an action in the Weld District Court.
C. Miscellaneous Provisions.
1.0 Successors and Assigns:
1.1 Operator may not delegate, transfer, or assign this Agreement in whole or in part, without the prior
express written consent of County and the written agreement of the party to whom the obligations under
this Agreement are assigned. Consent to a delegation or an assignment will not be unreasonably withheld
by County. In such case, Operator's release of its obligations shall be accomplished by County's execution
of a new Improvements Agreement with the successor owner of the property.
1.2 County's rights and obligations under this Agreement shall automatically be delegated, transferred, or
assigned to any municipality which, by and through annexation proceedings, has assumed jurisdiction and
maintenance responsibility over all roads affected by this Agreement.
2.0 Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without
such provision, to the extent that this Agreement is then capable of execution within the original intent of the
parties.
3.0 Governmental Immunity. No term or condition of this agreement shall be construed or interpreted as
a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
4.0 No Third -Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement
of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be
strictly reserved to the undersigned parties, and nothing contained in this Agreement shall give or allow any
claim or right of action whatsoever by any other person or entity not included in this Agreement. It is the
express intention of the undersigned parties that any person or entity, other than the undersigned parties,
receiving services or benefits under this Agreement shall be an incidental beneficiary only.
5.0 Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and
incorporated herein, contains the entire agreement between the parties with respect to the subject matter
contained in this Agreement. This instrument supersedes all prior negotiations, representations, and
understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement
WES DJ Gathering, LLC — LAP25-0001 — RMCA25-0004
Page 4 of 6
may be changed or supplemented only by a written instrument signed by both parties.
6.0 Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until
it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee.
7.0 Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall
be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void.
In the event of a legal dispute between the parties, Operator agrees that the Weld County District Court shall
have exclusive jurisdiction to resolve said dispute.
8.0 Attorneys Fees/Legal Costs. In the event of a dispute between County and Contract Professional,
concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney
fees and/or legal costs incurred by or on its own behalf.
9.0 Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra-
judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference
shall be null and void.
10.0 Authority to Sign. Each person signing this Agreement, and associated Exhibits, represents and
warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each
party represents and warrants to the other that the execution and delivery of the Agreement and the performance
of such party's obligations hereunder have been duly authorized and that the Agreement is a valid and legal
agreement binding on such party and enforceable in accordance with its terms. If requested by the County,
Operator shall provide the County with proof of Operator's authority to enter into this Agreement within five
(5) days of receiving such request.
11.0 Acknowledgment. County and Operator acknowledge that each has read this Agreement, understands
it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached or
incorporated Exhibits, is the complete and exclusive statement of agreement between the parties and
supersedes all proposals or prior agreements, oral or written, and any other communications between the parties
relating to the subject matter of this Agreement.
12.0 Notwithstanding any other provision contained in this Agreement, for any conflict or potential conflict
between any term in this Agreement and the Resolution of the Board of County Commissioners approving the
underlying land use permit, the provisions of the Board's Resolution shall control. In the event of a discrepancy
between this agreement and the Weld County Code in effect at the time of the agreement, the terms of the
Weld County Code shall control.
WES DJ Gathering, LLC — LAP25-0001— RMCA25-0004
Page 5 of 6
Title: t A4.,17
Date: V12/7 7 S
STATE OF COLORADO
SS.
County of Weld
DAVID VAN DER VIEREN
NOTARY PUBLIC - STATE OF COLORADO
NOTARY ID 20204O32528
MY COMM SS ON EXPIRES SEP 18, 2028
The foregoing instrument was acknowledged before me this / Z day of /1h y
202 S , by Sy/5o, nsAti—,
WITNESS my hand and official seal.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY:
ATTEST: adtmf ®, p;64,
Weld County Cle;k to the Board
BY:
WE
COUNTY, O ORADO
eputy Clerk to the Board �/ a� _',�"'!�s_ L.:�Sck, Chair
WES DJ Gathering, LLC — LAP25-0001 — RMCA25-0004
Page 6 of 6
JUN 0 2 2025
Z o75 -15n
Contract For
Enttty Information
Entity Name*
WES DJ GATHERING LLC
Entity ID*
@00049908
Contract Name*
ROAD MAINTENANCE DURING CONSTRUCTION
AGREEMENT WES DJ GATHERING LLC LAP25-0001
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
9510
Contract Lead
JTRUJILLOMARTINEZ
Contract Lead Email
jtrujillomartinez@weld.go
v
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
ROAD MAINTENANCE DURING CONSTRUCTION AGREEMENT WES DJ GATHERING LLC LAP25-0001 NO
COLLATERAL REQUIRED
Contract Description 2
Contract Type
AGREEMENT
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
PLANNING
Department Email
CM-Planning@weld.gov
Department Head Email
CM-Planning-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM -
CO U NTYATTO R N EY@W EL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda Due Date
Date* 05/24/2025
05/28/2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date*
05/28/2026
Committed Delivery Date
Renewal Date
Expiration Date*
05/28/2027
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
DAWN ANDERSON
DH Approved Date
05/22/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
Finance Approver
RUSTY WILLIAMS
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
05/23/2025 05/23/2025
Tyler Ref #
AG060225
Originator
JTRUJILLOMARTINEZ
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