HomeMy WebLinkAbout20250991.tiffCulivack- N*9 41
SERVICE AGREEMENT BETWEEN WELD COUNTY AND DC GROUP, INC.
THIS AGREEMENT is made and entered into this Z $.t41 day of M Cu ,
2025, by and between the Board of Weld County Commissioners, on behalf of Fatilities,
hereinafter referred to as "County," and DC Group, INC., hereinafter referred to as
"Contractor'.
WHEREAS, County requires an independent contractor to perform the services
required by County and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability to perform the
required services at or below the cost set forth in the attached Exhibits; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and
has the time, skill, expertise, and experience necessary to provide the equipment,
materials and services as set forth below.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this
Agreement and are incorporated herein. The parties each acknowledge and agree
that this Agreement, including the attached Exhibits, define the performance
obligations of Contractor and Contractor's willingness and ability to meet those
requirements (the "Work"). If a conflict occurs between this Agreement and any
Exhibit or other attached document, the terms of this Agreement shall control, and
the remaining order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No.
B2500058.
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or
products necessary for the Work and agrees to diligently provide all services, labor,
personnel, and materials necessary to perform and complete the Work described in
the attached Exhibits. Contractor shall further be responsible for the timely
completion and acknowledges that a failure to comply with the standards and
requirements of Work within the time limits prescribed by County may result in
County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution of
this Agreement and ends one year later. Both of the parties to this Agreement
understand and agree that the laws of the State of Colorado prohibit County from
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entering into Agreements which bind County for periods longer than one year. This
Agreement may be extended upon mutual written agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Contractor. Due to the time
needed for County to procure replacement services, Contractor may terminate this
Agreement for its own convenience upon ninety (90) days written notice to County.
Either Party may immediately terminate this Agreement upon material breach of the
other party, however the breaching party shall have fifteen (15) days after receiving
such notice to cure such breach. Upon termination, County shall take possession of
all materials, equipment, tools and facilities owned by County which Contractor is
using, by whatever method it deems expedient; and Contractor shall deliver to
County all completed or partially completed Work under this Agreement, together
with all other items, materials and documents which have been paid for by County,
and these items, materials and documents shall be the property of County. Upon
termination of this Agreement by County, Contractor shall have no claim of any kind
whatsoever against the County by reason of such termination or by reason of any
act incidental thereto, except for compensation for work satisfactorily performed
and/or materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement
shall be in writing signed by both parties. No additional services or work performed
by Contractor shall be the basis for additional compensation unless and until
Contractor has obtained written authorization and acknowledgement by County for
such additional services.
6. Compensation. Upon Contractor's successful completion of the Work, and
County's acceptance of the same, County agrees to pay Contractor an amount not
to exceed $77,703.52 as set forth in the Exhibits. No payment in excess of that set
forth in the Exhibits will be made by County unless a Change Order authorizing such
additional payment has been specifically approved by Weld County. If, at any time
during the term or after termination or expiration of this Agreement, County
reasonably determines that any payment made by County to Contractor was
improper because the service for which payment was made did not perform as set
forth in this Agreement, then upon written notice of such determination and request
for reimbursement from County, Contractor shall forthwith return such payment(s) to
County. Upon termination or expiration of this Agreement, unexpended funds
advanced by County, if any, shall forthwith be returned to County. County will not
withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes
related to payments made pursuant to the terms of this Agreement. Unless
expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be
paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary
contained in this Agreement, County shall have no obligations under this Agreement
after, nor shall any payments be made to Contractor in respect of any period after
December 31 of any year, without an appropriation therefore by County in
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accordance with a budget adopted by the Board of County Commissioners in
compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local
Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment
(Colorado Constitution, Article X, Sec. 20).
7. Independent Contractor. Contractor agrees that it is an independent contractor and
that Contractor's officers, agents or employees will not become employees or agents
of County, nor entitled to any employee benefits (including unemployment insurance
or workers' compensation benefits) from County as a result of the execution of this
Agreement. Contractor shall be solely responsible for its acts and those of its agents
and employees for all acts performed pursuant to this Agreement. Any provisions in
this Contract that may appear to give the County the right to direct Contractor as to
details of doing work or to exercise a measure of control over the work mean that
Contractor shall follow the direction of the County as to end results of the work only.
The Contractor is obligated to pay all federal and state income tax on any moneys
earned or paid pursuant to this contract.
8. Subcontractors. Contractor acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Contractor.
Contractor shall not enter into any subcontractor agreements for the completion of
the Work without County's prior written consent, which may be withheld in County's
sole discretion. County shall have the right in its reasonable discretion to approve all
personnel assigned to the Work during the performance of this Agreement and no
personnel to whom County has an objection, in its reasonable discretion, shall be
assigned to the Work. Contractor shall require each subcontractor, as approved by
County and to the extent of the Work to be performed by the subcontractor, to be
bound to Contractor by the terms of this Agreement, and to assume toward
Contractor all the obligations and responsibilities which Contractor, by this
Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any subcontractor
hired by Contractor and Contractor shall cooperate in such process. The Contractor
shall be responsible for the acts and omissions of its agents, employees, and
subcontractors.
9. Warranty. Contractor warrants that the Work performed under this Agreement will
be performed in a manner consistent with the standards governing such services
and the provisions of this Agreement. Contractor further represents and warrants
that all Work shall be performed by qualified personnel in a professional manner,
consistent with industry standards, and that all services will conform to applicable
specifications.
10. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor
shall submit to County originals of all test results, reports, etc., generated during
completion of this work. Acceptance by County of reports and incidental material(s)
furnished under this Agreement shall not in any way relieve Contractor of
responsibility for the quality and accuracy of the project. In no event shall any action
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by County hereunder constitute or be construed to be a waiver by County of any
breach of this Agreement or default which may then exist on the part of Contractor,
and County's action or inaction when any such breach or default exists shall not
impair or prejudice any right or remedy available to County with respect to such
breach or default. No assent expressed or implied, to any breach of any one or more
covenants, provisions or conditions of the Agreement shall be deemed or taken to
be a waiver of any other breach. Acceptance by the County of, or payment for, the
Work completed under this Agreement shall not be construed as a waiver of any of
the County's rights under this Agreement or under the law generally.
11. Insurance. Contractor must secure, before the commencement of the Work, the
following insurance covering all operations, goods, and services provided pursuant
to this Agreement, and shall keep the required insurance coverage in force at all
times during the term of the Agreement, or any extension thereof, and during any
warranty period. For all coverages, Contractor's insurer shall waive subrogation
rights against County. Contractor shall provide coverage with limits of liability no less
than those stated below. An excess liability policy or umbrella liability policy may be
used to meet the minimum liability requirements provided that the coverage is
written on a "following form" basis.
Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or
authorized to do business in the state of Colorado and with an "A.M. Best" rating of
not less than A -VII. The County in no way warrants that the above -required
minimum insurer rating is sufficient to protect the Contractor from potential insurer
insolvency.
Required 'Noes of Insurance.
Workers' Compensation and Employer's Liability Insurance as required by state
statute, covering all of the Contractor's employees acting within the course and
scope of their employment. The policy shall contain a waiver of subrogation against
the County. This requirement shall not apply when a Contractor or subcontractor is
exempt under Colorado Workers' Compensation Act., AND when such Contractor or
subcontractor executes the appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 100,000
$ 100,000
$ 500,000
Commercial General Liability Insurance including public liability and property
damage, covering all operations required by the Work. The policy shall be endorsed
to include the following additional insured language: "County, its elected officials,
trustees, employees, agents, and volunteers shall be named as additional insureds
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with respect to liability arising out of the activities performed by, or on behalf of the
Contractor."
Such policy shall include Minimum Limits as follows:
Each Occurrence $ 1,000,000
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Personal/Advertising Injury $ 1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any
owned, hired, and non -owned vehicles operating both on County property and
elsewhere in the performance of this Contract.
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
12. Proof of Insurance. All insurers must be licensed or approved to do business
within the State of Colorado, and unless otherwise specified, all policies must be
written on a per occurrence basis. The Contractor shall provide the County with a
Certificate of Insurance evidencing all required coverages, before commencing work
or entering the County premises. The Contractor shall furnish the County with
certificates of insurance (ACCORD) form or equivalent approved by the County as
required by this Contract. The certificates for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
Contractor shall name the County, its elected officials, trustees, employees, agents,
and volunteers as "Additional Insureds" for work that is being performed by the
Contractor.
On insurance policies where the County is named as an additional insured, the
County shall be an additional insured to the full limits of liability purchased by the
Contractor even if those limits of liability are in excess of those required by this
Contract.
Upon request by the County, Contractor must provide a certified copy of the actual
insurance policy and/or required endorsements, for examination, effecting
coverage(s) required by the Contract. Such documents are deemed confidential and
deemed not public records for purposes of the Colorado Open Records Act. All
certificates and endorsements are to be received and approved by the County
before work commences.
Each insurance policy required by this Agreement must be in effect at or prior to
commencement of work under this Agreement and remain in effect for the duration
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of the project, and for a longer period of time if required by other provisions in this
Agreement. Failure to maintain the insurance policies as required by this Agreement
or to provide evidence of renewal is a material breach of contract.
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address. The project/contract number and
project description shall be noted on the certificate of insurance. The County
reserves the right to require complete, certified copies of all insurance policies for
examination required by this Agreement at any time.
Any modification or variation from the insurance requirements in this Agreement
shall be made by the County Attorney's Office, whose decision shall be final. Such
action will not require a formal contract amendment but may be made by
administrative action.
13. Additional Insurance Related Requirements: The County requires that all
policies of insurance be written on a primary basis, non-contributory with any other
insurance coverages and/or self-insurance carried by the County.
The Contractor shall advise the County in the event any general aggregate or other
aggregate limits are reduced below the required per occurrence limit. At their own
expense, the Contractor will reinstate the aggregate limits to comply with the
minimum requirements and shall furnish the County with a new certificate of
insurance showing such coverage is in force.
Commercial General Liability Completed Operations coverage must be kept in effect
for up to three (3) years after completion of the project. Contractors Professional
Liability (Errors and Omissions) policy must be kept in effect for up to three (3) years
after completion of the project.
Certificates of insurance shall state that on the policies that the County is required to
be named as an Additional Insured, the insurance carrier shall provide a minimum of
30 days advance written notice to the County for cancellation, non -renewal,
suspension, voided, or material changes to policies required under this Agreement,
except when cancellation is for non-payment of premium, then ten (10) days prior
notice may be given.
On all other policies, it is the Contractor's responsibility to give the County 30 days'
notice if policies are reduced in coverage or limits, cancelled or non -renewed.
However, in those situations where the insurance carrier refuses to provide notice to
County, the Contractor shall notify County of any cancellation, or reduction in
coverage or limits of any insurance within seven (7) days or receipt of insurer's
notification to that effect.
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The Contractor agrees that the insurance requirements specified in this Agreement
do not reduce the liability Contractor has assumed in the indemnification/hold
harmless section of this Agreement.
Failure of the Contractor to fully comply with these requirements during the term of
this Agreement may be considered a material breach of contract and may be cause
for immediate termination of the Agreement at the option of the County. The County
reserves the right to negotiate additional specific insurance requirements at the time
of the contract award.
14. Subcontractor Insurance. Contractor hereby warrants that all subcontractors
providing services under this Agreement have or will have the above -described
insurance prior to their commencement of the Work, or otherwise that they are
covered by the Contractor's policies to the minimum limits as required herein.
Contractor agrees to provide proof of insurance for all such subcontractors upon
request by the County.
15. No limitation of Liability. The insurance coverages specified in this Agreement
are the minimum requirements, and these requirements do not decrease or limit the
liability of Contractor. The County in no way warrants that the minimum limits
contained herein are sufficient to protect the Contractor from liabilities that might
arise out of the performance of the Work under by the Contractor, its agents,
representatives, employees, or subcontractors. The Contractor shall assess its own
risks and if it deems appropriate and/or prudent, maintain higher limits and/or
broader coverages. The Contractor is not relieved of any liability or other obligations
assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at
its own expense, any additional kinds or amounts of insurance that it may deem
necessary to cover its obligations and liabilities under this Agreement.
16. Mutual Cooperation. The County and Contractor shall cooperate with each other
in the collection of any insurance proceeds which may be payable in the event of
any loss, including the execution and delivery of any proof of loss or other actions
required to effect recovery.
17. Indemnity. The Contractor shall defend, indemnify, hold harmless and, not
excluding the County's right to participate, defend the County, its officers, officials,
agents, and employees, from and against all liabilities, claims, actions, damages,
losses, and expenses including without limitation reasonable attorneys' fees and
costs (hereinafter referred to collectively as "claims") for bodily injury or personal
injury including death, or loss or damage to tangible or intangible property caused, or
alleged to be caused, in whole or in part, by the negligent or willful acts or omissions
of Contractor or any of its owners, officers, directors, agents, employees or
subcontractors. This indemnity includes any claim or amount arising out of or
recovered under the Workers' Compensation law or arising out of the failure of such
contractor to conform to any federal, state, or local law, statute, ordinance, rule,
7
regulation, or court decree. It is the specific intention of the parties that County shall,
in all instances, except for claims arising solely from the negligent or willful acts or
omissions of the County, be indemnified by Contractor from and against any and all
claims. It is agreed that Contractor will be responsible for primary loss investigation,
defense, and judgment costs where this indemnification is applicable. In
consideration for the award of this contract, the Contractor agrees to waive all rights
of subrogation against the County, its officers, officials, agents, and employees for
losses arising from the work performed by the Contractor for the County.
18. Non -Assignment. Contractor may not assign or transfer this Agreement or any
interest therein or claim thereunder, without the prior written approval of County. Any
attempts by Contractor to assign or transfer its rights hereunder without such prior
approval by County shall, at the option of County, automatically terminate this
Agreement and all rights of Contractor hereunder. Such consent may be granted or
denied at the sole and absolute discretion of County.
19. Examination of Records. To the extent required by law, the Contractor agrees
that a duly authorized representative of County, including the County Auditor, shall
have access to and the right to examine and audit any books, documents, papers,
and records of Contractor, involving all matters and/or transactions related to this
Agreement. Contractor agrees to maintain these documents for three years from
the date of the last payment received.
20. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this
Agreement, where such failure is due to any cause beyond its reasonable control,
including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or
Governmental actions.
21. Notices. All notices or other communications made by one party to the other
concerning the terms and conditions of this contract shall be deemed delivered
under the following circumstances:
a) personal service by a reputable courier service requiring signature for receipt; or
b) five (5) days following delivery to the United States Postal Service, postage
prepaid addressed to a party at the address set forth in this contract; or
c) electronic transmission via email at the address set forth below, where a receipt
or acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice
may be sent to:
TO CONTRACTOR:
Name: Geoffrey Dopkins
Position: Senior Government Sales executive
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Address: 1977 West River Road, Minneapolis, MN 55411
E-mail: Geoffrey.dopkins@DC-Group.com
Phone: 612-235-3130
TO COUNTY:
Name: Patrick O'Neill
Position: Director Facilities
Address: 1105 H Street, Greeley, CO 80631
E-mail: Poneill@Weld.gov
Phone: 970-400-2023
22. Compliance with Law. Contractor shall strictly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including
without limitation, laws applicable to discrimination and unfair employment practices.
23. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may
engage or use other Contractors or persons to perform services of the same or
similar nature.
24. Entire Agreement/Modifications. This Agreement including the Exhibits attached
hereto and incorporated herein, contains the entire agreement between the parties
with respect to the subject matter contained in this Agreement. This instrument
supersedes all prior negotiations, representations, and understandings or
agreements with respect to the subject matter contained in this Agreement. This
Agreement may be changed or supplemented only by a written instrument signed by
both parties.
25. Fund Availability. Financial obligations of the County payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted,
and otherwise made available. Execution of this Agreement by County does not
create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year.
26. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq.
and §24-50-507. The signatories to this Agreement state that to their knowledge, no
employee of Weld County has any personal or beneficial interest whatsoever in the
service or property which is the subject matter of this Agreement.
27. Survival of Termination. The obligations of the parties under this Agreement that
by their nature would continue beyond expiration or termination of this Agreement
(including, without limitation, the warranties, indemnification obligations,
confidentiality and record keeping requirements) shall survive any such expiration or
termination.
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28. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be
construed and enforced without such provision, to the extent that this Agreement is
then capable of execution within the original intent of the parties.
29. Non -Waiver. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of the monetary limitations or any of the
other immunities, rights, benefits, protections, or other provisions, of the Colorado
Governmental Immunity Act §§ 24-10-101 et seq., as applicable now or hereafter
amended.
30. No Third -Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned
parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
31. Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners
of Weld County, Colorado, or its designee.
32. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established
pursuant thereto, shall be applied in the interpretation, execution, and enforcement
of this Agreement. Any provision included or incorporated herein by reference which
conflicts with said laws, rules and/or regulations shall be null and void. In the event
of a legal dispute between the parties, Contractor agrees that the Weld County
District Court shall have exclusive jurisdiction to resolve said dispute.
33. No Employment of Unauthorized Aliens - Contractor certifies, warrants, and
agrees that it does not knowingly employ or contract with an unauthorized alien who
will perform work under this Agreement (see 8 U.S.C.A. §1324a and (h)(3)) nor enter
into a contract with a subcontractor that employs or contracts with an unauthorized
alien to perform work under this Agreement. Upon request, contractor shall deliver
to the County a written notarized affirmation that it has examined the legal work
status of an employee and shall comply with all other requirements of federal or
state law.
Contractor agrees to comply with any reasonable request from the Colorado
Department of Labor and Employment in the course of any investigation.
If Contractor fails to comply with any requirement of this provision, County may
terminate this Agreement for breach, and if so terminated, Contractor shall be liable
for actual and consequential damages.
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34. Attorney's Fees/Legal Costs. In the event of a dispute between County and
Contractor concerning this Agreement, the parties agree that each party shall be
responsible for the payment of attorney fees and/or legal costs incurred by or on its
own behalf.
35. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration
by any extra judicial body or person. Any provision to the contrary in this Agreement
or incorporated herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this
Agreement, understands it and agrees to be bound by its terms. Both parties further
agree that this Agreement, with the attached Exhibits, is the complete and exclusive
statement of agreement between the parties and supersedes all proposals or prior
agreements, oral or written, and any other communications between the parties relating
-to the subject matter of this Agreement.
CONTRACTOR:
Christiana Cudworth Digitally signed by Christiana
Cudworth
By: Date: 2025-05-19 15:56-05:00
Name:Christiana Cudworth
Title: Contract Manager
Date of Signature: 05/19/2025
WELD COUNTY:
ATTEST:Wddr.444) GC aok, BOARD OF COUNTY COMMISSIONERS OF
WELD COUNTY, COLORADO
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boail9(1)
P
ry L. Buck, Chair
11
MAY 282325
7o-j-o9ct I
Exhibit A
Weld County Finance Department
Purchasing Division
1301 North 17th Avenue
Greeley, Colorado 80631
General Services - Invitation for Bid (IFB) Cover Sheet
Bid Number: B2500058
Title: UPS Preventative Maintenance and Repairs
Advertisement Date: March 14, 2025
Pre- Bid Meeting: March 27, 2025 at 9:00 AM
Pre- Bid Location: 1105 H Street, Greeley CO
Questions Due: April 3 2025, by 5:00 PM
Questions Posted: April 4, 2025 by 5:00 PM
Questions email: bids@weld.gov
Bid Due Date: April 10, 2025 by 11:00 AM, Purchasing's Clock
Bid Delivery: Preferred email to bids@weld.gov or option to hand delivery to 1301
North 17'h Avenue, Greeley, CO 80631
For additional information: bids@weld.gov
Documents Included in this Bid Package
IFB Schedules
S chedule A: Bid Instructions
S chedule B: Scope of Work
Schedule C: Project Schedule
S chedule D: Bid Form
Schedule E: Insurance
Schedule F: Weld County Contract
Form Revision 12-2024
Table of Contents
General Services - Invitation for Bid (IFB) Cover Sheet 1
Documents Included in this Bid Package 1
IFB Schedules 1
Table of Contents 2
Schedule A - Bid Instructions 3
Purpose/Background 3
Bid Advertisement 3
Bid Submission 3
Introductory Information 3
Cooperative Purchasing 4
Schedule B - Scope of Work 6
Project Overview 6
Method of Procurement 6
Pricing Method g
Specific Requirements and Responsibilities 6
Schedule C - Procurement Schedule 15
Schedule D - Bid Response Form 16
Bid Submittal Instructions 16
Fees 16
Attestation 17
Schedule E — Insurance 18
Insurance 18
Insurance Mailing Information 20
Schedule F - Weld County Contract 21
Contractual Obligations 21
Weld County Standard Contract 21
Solicitation #B2500058 Page 2
Schedule A - Bid Instructions
Purpose/Background
The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing
Office (collectively referred to herein as, "Weld County"), wishes to purchase the following:
UPS Preventative Maintenance and Repairs
A Mandatory pre -bid conference will be held on March 27, 2025 at 9:00 AM at the Facilities
Building located at 1105 H Street, Greeley, CO 80631. Bidders must participate and record
their presence at the pre -bid conference to be eligible to submit bids.
Bids will be received until: April 10 , 2025 at 11:00 AM (Weld County Purchasing Time Clock).
The submitted bids will be read over a Microsoft Teams Conference Call on April 10, 2025 at
10:30 AM. To join, call the phone number and enter the Conference ID provided below or you
are invited to attend the bid opening in person at the Weld County Purchasing Conference
Room, 1301 N. 17th Avenue, Greeley, CO 80631.
Microsoft
Teams
By
Phone
Join
the
meeting
now
+1
720-439-5261„947218931#
Phone
United
conference
States,
ID:
Denver
947
218
931#
Meeting
ID:
285 537 757 713
Passcode:
xZ3JE73D
Bid Advertisement
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.com/ Weld County Government is a member of BidNet Direct. BidNet
Direct is an on-line notification system which is being utilized by multiple non-profit and
governmental entities. Participating entities post their bids, quotes, proposals, addendums, and
awards on this one centralized system.
Bid Submission
1. PREFERRED: emailbidstobids@eweld.gov Ifyourbidexceeds25MBpleaseuploadyour
bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500
MB. If vendor does not desire email submission, sealed bids will be received at the Office of
the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue,
Greeley, CO 80631 by the bid due date and time.
2. PDF format is required. Emailed bids must include the following statement on the email: "I
hereby waive my right to a sealed bid". An email confirmation will be sent when your bid las
been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.
Introductory Information
1. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing
Division. Each bid must give the full business address of bidder and be signed by authorized
person. Bids by partnerships must furnish the full names of all partners and must be signed
with the partnership name by one of the members of the partnership or by an authorized
Solicitation #B2500058 Page 3
representative, followed by the signature and title of the person signing. Bids by corporations
must be signed with the legal name of the corporation, followed by the name of the state of
the incorporation and by the signature and title of the president, secretary, or other person
authorized to bind it in the matter. The name of each person signing shall also be typed or
printed below the signature. A bid by a person who affixes to his signature the word
"president," "secretary," "agent," or other title without disclosing his principal, may be held to
be the bid of the individual signing. When requested by the Weld County Procurement
Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation
shall be furnished. A power of attorney must accompany the signature of anyone not
otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the
person signing the bid. All bidders shall agree to comply with all of the conditions,
requirements, specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms
shall be suitably filled in. Bidders are required to use the Proposal Forms which are included
in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled
out completely, in detail, and signed by the Bidder.
2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the
bidder to ensure that the bid arrives in the Weld County Purchasing Division on or prior to
the time indicated in Section 1, entitled, "Notice to Bidders." Hard copy bids received prior
to the time of opening will be kept unopened in a secure place. No responsibility will attach
to the Weld County Procurement Manager for the premature opening of a bid not properly
addressed and identified. Bids may be withdrawn upon written request to and approval of
the Weld County Procurement Manager; said request being received from the withdrawing
bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the
bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are
expected to examine the conditions, specifications, and all instructions contained herein,
failure to do so will be at the bidders' risk.
3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County bidders in all cases where said bids are competitive
in price and quality. It is also understood that Weld County will give preference to suppliers
from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids
for the purchase of any books, stationery, records, printing, lithographing or other supplies
for any officer of Weld County). Weld County reserves the right to reject any and all bids, to
waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
4. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents
of the Invitation for Bid contained herein (including, but not limited to the product
specifications and scope of services), the formal acceptance of the bid by Weld County, and
signature of the Chair of the Board of County Commissioners, together constitutes a contract,
with the contract date being the date of signature by the Chair of the Board of County
Commissioners.
Cooperative Purchasing
Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce
their cost of bidding and to make better use of taxpayer dollars through volume purchasing.
Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award
to other state or local government agencies, school districts, or political subdivisions in the event
they would have a need for the same product/service. Usage by any entity shall not have a
Solicitation #B2500058 Page 4
negative impact on Weld County in the current term or in any future terms.
Solicitation #B2500058 Page 5
Schedule B - Scope of Work
Project Overview
Weld County is seeking bids for a turn -key lump sum project for a vendor to provide
maintenance and repair services for multiple UPS units throughout county buildings.
Method of Procurement
Invitation for Bid (IFB): is a procurement method often referred to as a sealed bid solicitation.
When issued, the bid package is considered complete for bidding purposes. Responsiveness to
the solicitation's terms and conditions are required. Incomplete or non -responsive bids will be
eliminated from consideration. Low price is the key consideration by Weld County in awarding
an IFB contract.
Pricing Method
Lump Sum Price: The lump sum price is the simplest and easiest price. Based on specifications,
the contractor estimates their cost to provide the work, adds a profit margin, then proposes the
sum as a price of the project. Lump Sum requires the proposals to include a fixed, not -to -exceed
lump sum, which shall include all costs that may be paid to the contractor. The solicitation may
include an itemized list of costs, in which case the proposals shall include itemized costs.
Specific Requirements and Responsibilities
Contractor will provide labor, materials, supervision, training, complete mechanical maintenance
service including both corrective and preventive maintenance, and emergency service, inspection,
battery replacement and replacement of worn or defective parts and devices for UPS system
maintenance for the Weld County Facilities Department at various Weld County buildings.
In addition to the preventive maintenance services to be quoted, the unit cost must include
training, the cost of Emergency Maintenance 24 hours / 7 days per week and non -emergency
Corrective Maintenance.
The unit cost shall also include travel, labor and all materials except batteries and repair parts for
all maintenance activities.
Response Time — shall mean the time from when a dispatch operator receives a phone call from
the County to the time a service technician arrives on -site.
UPS Locations
The following table details the UPS types, locations that are required to be maintained with this
preventative maintenance bid. As a reliability measure, batteries will be replaced every 4 years.
In addition, capacitors and fans will be replaced every 5 years. The table below is developed on a
four-year battery replacement schedule and a 6 -year capacitor and fan replacement schedule:
Solicitation #B2500058 Page 6
Building
Blame
Address
Model #
_ Serial # F
-Brand
KVA
Battery
Replaced
, Date
Capacitor
Replaced
Date
Centennial
Center
91510th
Street,
Greeley
SYCF40KF
PD1549150082
APC _
40
2/24/20
No
Capacitors
Centennial
Center
91510th
Street,
Greeley
OG-PDRPPNX10-M
QI-2324240006
APC
50
2/17/17
Looking
good but
due this
year ,
Law
Admin
1950 O-
Street,
Greeley
37SA065A0C6EA02
37-8813
APC
1001
9/10/18
Looking
good,but
due this
year
Law
Admin
1950 O-
Street,
Greeley
SYCF100KF
QD1714140676
SCHNIEDER
ELECTRIC
65
4/2018
,
4/2018
North Jail
2 East
2110 O-
Street,
Greeley -
SYA8K16PXR
AD1807120031
APC
16
N/A
No
Capacitors
North Jail
West
2110 O-
Street,
Greeley
OG-PD40G6FK1-M
QI2321140120
APC
40
9/10/18
9/10/18
North Jail
1'East -
2110 O-
Street,
Greeley
SYA8K16PXR
AD1809120533
APC
9
3/1/2025
,
1551
Budding
1551 N
17th
Ave,
Greeley
NRD90CCSA0A1077
M13KF0007
Liebert
' Emerson
90
2/17/17
No
Capacitors
North Jail
1 West
Master
Control
2110 O
Street
SBP16KP
UA1815000093
APC
2400VA
Weld
County
35th,
Tower,
3105
35th
Ave,
Greeley
NXB 30
38 7399
Liebert NX
30
6/28/17
DUE Now
Weld
County
35th
Tower
3105
35th
Ave,
Greeley,
NRD90CCSAOA3426
M12E3F0018
Liebert APM
65
, 9/10/18
No
Capacitors
Responsibilities
1 Provide competent supervision
2 Provide competent workers Vendor agrees to utilize only expenenced responsible people
in the performance of work
3 All contractors' personnel must wear uniforms with vendor's company NAME and wear
photo ID's, which must be visible at all times
4 The Contractor shall be responsible for notifying Facilities of any warranties or guarantees
and the terms contained therein covering replacement components
5 Contractor shall furnish all labor, adequate & qualified supervision, materials tools &'other
incidentals necessary to complete all preventative maintenance activities
6 Contractor shall maintain a clean worksite at all times Work area shall be kept free from
debris, materials, tools and equipment
7 Contractor shall be responsible, ,at"Contractor's cost, for disposing of all hazardous
materials in compliance with all federal, state and local regulations
Solicitation #B2500058
Page 7
8 All work shall be conducted in accordance with all applicable OSHA regulations and NFPA
70E Standard for Electncal Safety in the Workplace
9 , Contractor shall ensure that only qualified personnel are permitted to work on electncal
systems and equipment that use or control electncal power
10, All work is to be done by employees of the awarded vendor Any subcontracting must have
pnor approval of Director of Facilities Pay M ent for subcontractors will be on a "pass-thru"
basis
11 Contractor shall provide their personnel, at Contractor's cost, all proper safety equipment
and personal protective equipment (PPE) to prevent accidental injury in accordance with
OSHA requirements Contractor shall also ensure their personnel working at the site are
trained and are aware of the potential hazards
12 Contractor shall ensure proper environmental health and safety precautions are followed in
accordance with the Occupational Safety and Health Administration (OSHA),
Environmental Protection Agency (EPA), Code of Federal Regulations (CFR), and any
other applicable regulatory agencies
13 Contractor shall ensure all personnel follow` all federal, state, local, and Weld County
regulations
14 County reserves the nght to remove Contractor personnel for any overt violation of safety
regulations, nonperformance or other 1
15 In order to adhere to the emergency response timelines, the contractor shall have
technicians who work directly for the bidder permanently located no further than 2 hours
from Greeley CO C
16 All, employees that will need to enter the 1/14Id County Jail will need to pass' a background
check performed -by the Weld County Shenffs Office pnor to entenng the jail Only those
individuals who can pass,the background check will be allowed access to the jail
Warranty I-
1 In'addition to all other warranties that may be supplied by vendor, contractor shall warrant
its products and/or services against faulty labor and/or defective matenal All matenals,
labor and workmanship for services, replacement parts and supplies shall be fully
warranted and guaranteed for a minimum period of one (1) year from date of acceptance of
the labor, materials and/or equipment by the County This warranty requirement will remain
in force for the full one (1) year penod, regardless of whether the vendor is under contract
with the County at the time of defect Any payment by the County on behalf of the goods or
services received from the bidder does not constitute a waiver of these warranty provisions
Copy of the Warranty(s), including warranty contact name, phone number and address,
must be provided upon completion of work I
2 Correcting Defects Covered Under Warranty The contractor shall be_responsible for
promptly correcting any deficiency, at no cast to the County, within five (5) calendar days
- , after the County notifies the contractor of such deficiency in writing If the contractor fails to
honor the warranty and/or fails to correct oii replace the defective work or items within the '
period specified, the County may, at its discretion, notify the contractor, in writing, that the
contractor may be subject to contractual default if the corrections or -replacements are not
'completed to the satisfaction of the Countylwithin five (5) calendar days of receipt of the
notice If the bidder fails to satisfy the warranty within the period specified in the notice, the
County may procure the products or services from another, vendor and charge the bidder
for any additional costs that are incurred by the County for this work or items through a
credit memorandum or through invoicing
3 The Contractor is required to expressly warrant that all items are new and free from
defects, warranted for their merchantability land meet the performance specifications of the
original equipment Parts no longer under manufacturer's warranty the contractor may use
Solicitation #B2500058
Page 8
"or equal" parts only in the event that Original Equipment Manufacturer (OEM) parts are not
available and warrant the repair for a period of one (1) year from date of installation.
4. Used parts shall be returned to the County unless otherwise directed. Parts that are to be
disposed of shall be disposed of by the Contractor at the Contractor's cost and in
compliance with all regulatory requirements.
Workmanship
Where not more specifically described in any of the various sections of these specifications,
workmanship shall conform to all of the methods and operations of best standards and accepted
practices of the trade or trades involved, and shall include all items of fabrication construction or
installation regularly furnished or required for completion of the services. All work shall be
executed by personnel skilled in their respective lines of work.
Hours Of Service
1. County regular hours are from 8 a.m. to 5 p.m., Monday through Friday. Preventative
Maintenance on the UPS systems will need to be performed outside the County normal
business hours.
2. Preventive maintenance procedures and repairs may be requested and scheduled by
contacting Facilities.
3. Contractor should perform all Preventative Maintenance and call-back service after regular
working hours, except emergency call service for which Contractor shall be available
twenty-four (24) hours, seven (7) days a week.
4. Contractor shall coordinate any major shut downs or work that may impact the flow of
continuous electric supply for Preventive Maintenance with Facilities.
5. Contractor shall notify the Facilities, seven (7) days in advance of any scheduled
shutdownsimaintenance.
Response Times
1. Contractor shall provide repair service twenty-four hours a day, seven days a week.
Emergency repair will be requested by the Facilities Department. Contractor shall provice
the County with phone numbers and names of persons to be contacted for repair services
outside regular office hours.
2. Call back service response time shall be within two (2) hours by phone and requires an
eight (8) hours on -site response time, unless other arrangements are made with the
Director of Facilities.
3. Emergency call service response time shall be within fifteen (15) minutes by phone and two
(2) hours on -site response time will apply to emergency calls only, i.e., where the UPS
System is in bypass mode, with a dead critical bus due to UPS failure
4. In instances where repairs cannot be completed during the initial service call due to parts
availability, Contractor shall place the equipment in a temporary mode of operation.
Contractor shall obtain parts in the most expeditious means available when requested by
Facilities.
Enterprise Technology Services (ETS)
Bidders submitting bids on the Liebert or APC equipment should provide a certificate or proof of
training on the Liebert or APC equipment with this bid. Failure on the part of the vendor to submit
the requested information may result in their bid being declared non -responsive.
Solicitation #B2500058
Page 9
General Instructions
1. The contractor shall report to the Director of Facilities or designee before performing any
maintenance and after maintenance is complete. All maintenance shall be performed by
the Contractor at mutually agreeable times.
2. Repairs shall consist of all work necessary to fulfill orders placed by authorized employees.
3. The Contractor shall adhere to all Federal, State and local building codes concerning the
maintenance and disposal of batteries for UPS systems. This will also include the National
Electrical Code (NEC), NFPA #111, latest editions and all related codes and factory
specifications.
4. Only new parts or refurbished parts, certified and warranted as new, and are equal or better
quality than the original shall be used for maintenance or repairs. Refurbished parts must
be identified prior to installation.
5. Used parts will be returned to the County.
6. Contractor will install all engineering changes and upgrades issued for the equipment listed
at no additional cost to the County.
Preventative Maintenance Record
1. The Contractor shall provide the County with a Preventive Maintenance checklist for each
location, and each unit listed on the bid sheets. The checklist should include all items,
locations specified in on bid sheets and indicate date inspects are made.
2. After each maintenance routine the Contractor will provide County with a written report
describing the condition of the UPS system including the related battery system, corrective
maintenance performed and recommendations.
3. In addition, a copy of the signed checklist should be provided to the County at the time
completing the maintenance service and a copy retained by the Contractor for his records.
The inspection checklist must be signed by the Director of Facilities or designee at each
location. Failure to have the checklist signed may cause payment for services to be
delayed.
Preventative Maintenance Schedule
1. Preventive Maintenance will be performed twice a year on each system unless otherwise
noted on the bid sheets. The maintenance shall be scheduled to allow the maximum
amount of time reasonable between services.
2. At the time of maintenance, the Contractor agrees to make such mechanical adjustments
and minor repairs to the UPS system which is necessary for the proper operation of the
equipment.
3. Only new parts or refurbished parts, certified and warranted as new and are equal or better
quality shall be used for maintenance or repairs.
Preventative Maintenance For UPS Systems
All services are to be performed either during normal on-line operation with no damage to the
UPS's operation condition and the critical load, or during off-line operation, in the bypass mode.
Preventive maintenance shall include, but not limited to the following items:
1. Inspect UPS and battery bank for general appearance and cleanliness. Vacuum out any
dust or dirt which may have accumulated as a result of fan ventilation.
Solicitation #B2500058 Page 10
2. Check ventilation fan for proper operation and any indication of impending failure. Ensure
that air flow, through the heat sink assembly is unobstructed. Ensure that temperature
inside unit is within allowable limits.
3. Check battery charging circuits for proper operation, voltage and current readings.
4. Test each battery for proper voltage and signs of overheating. Perform battery load test if
there are any indications of low voltage or overheating.
5. Perform all engineering changes.
6. Check all battery connections for tightness and corrosion. Clean corroded terminals and
reassemble with corrosion preventive. Torque terminal bolts and nuts to proper value.
7. Inspect all printed circuit board connections for cleanliness and swab contacts.
8. Inspect all power connections for signs of overheating and inspect all subassemblies,
bridges and legs for signs of component defects or stress.
9. Inspect all DC and AC capacitors for signs of leakage.
10.Verify DC filter capacitance and AC tank and trap filter capacitance.
11. Perform generator and interface verification.
12.Adjust all panel meters to measured values.
13. Check ambient temperature of UPS area and check the condition of ventilating equipment.
14. Clean control panels, UPS power modules and UPS area.
15. Replace all air filters.
16. Replace all burned out monitor bulbs.
17. Replace power module power supply backup control battery cells where needed.
18. Perform a static switch test. Check and correct any problems causing high temperatures on
breakers, connections and associated equipment.
19. Perform inverter test procedure and indicate measurements are within acceptable limits.
20. Perform operational load test by removing AC input to the unit. Ensure that output voltage,
current and frequency measurements are within acceptable limits.
21. Test manual and UV transfer and verify uninterrupted transfer waveform.
22. Perform outage simulation and battery capability and verify charger current limit.
23. Perform lamp test on local and remote panels.
24.On completion of each inspection, a written report on the findings of the inspection will be
submitted to the Director of Facilities.
25. System Input Voltages (all phases).
26. System Input Currents (all phases).\
27. DC Charging Voltage (float operation), record setting adjust to nominal if necessary.
28. Inverter Output Voltage (all phases), record settings.
29. Inverter Output Currents (all phases).
30. Adjust panel meters to measured values.
31. Rectifier and Inverter phase on and walk up
32. System Bypass Voltages (all phases).
33. Manual and U/V Transfer Testing, verify uninterrupted transfer waveform.
34. Generator operation and interface verification.
35. DC Ground Detection Offset.
36. Inverter leg average balance.
37.Output filter current average phase balance.
38. Rectifier bridge current average leg balance.
39. DC Protection settings and operation
40. Input and Output Frequency and Voltage Bandwidth settings
41. Power Supply voltages and waveforms
42. UPS area ambient temperature and condition of ventilating equipment. General
Cleanliness of UPS Power Modules (e.g. General Cleanliness of UPS area, Clean or
replace all air filters, Clean control panels, etc.)
43.Alarm test— local and remote panels.
Solicitation #B2500058
Page 11
44 Replace all burned -out bulbs
45 On completion of each inspection, a wntten report on the findings of the inspection will be
submitted to the Director of Facilities
Battery System Maintenance
Preventive Maintenance will be performed in accordance with the schedule of activities listed bid
The maintenance shall be scheduled to allow the maximum amount of time reasonable between
services Maintenance for battery system shall include but not be limited to the tasks listed below
1 Measure and record individual cell float potentials and the total battery terminal voltage
2 Battenes in trays should be removed from the cabinet and each unit load tested applying 2
times its 100 -ampere hour rating 10 seconds and record cell voltage at the end of test
penod
3 Measure and record ambient temperature of the top and bottom row of each battery
cabinet
4 Measure and record all of the inter-cell/unit connector and battery, cable contact resistance
to venfy that connection resistance is within' 20 percent of the average optimum contact
resistance determined for the particular battery per manufacturer's guidelines This is not
applicable units with spade terminals
5 Visually inspect conditions and appearance of connection terminals, inter-cell/unit
connectors, cables and associated hardware
6 Visually inspect conditions and appearance of cell/unit covers, containers and post seals
7 Visually inspect conditions and appearance, of battery racks or cabinets and associated
components and hardware Clean all accessible surfaces
8 Spot check torque on battery rack frames, rails, braces and tie rods
9 Re -torque all battery connections found to Ije beyond acceptable contact resistance values
Connection resistance remaining above acceptable limits should be analyzed to determine
the effect of the increased resistance on connection integrity and corrected as indicated
10 Inspect and adjust float and equalize voltage settings and adjust operation of output current
and voltage meters
11 Inspect area for safety equipment and check warning/hazard land operation information
placards
12 Check battery system area ambient temperature and condition of ventilating equipment
13 Clean battery system area
14 Inspect all DC connections for abnormalities and correct if necessary
15 Inspect all battery cells for deformity and vents for abnormalities and correct or report any
problems to the Facilities f
16 Record temperature of cells Measure and record all individual cell and string float voltages
17 Clean all external vent areas, terminals and racks
18 Provide an analysis (spreadsheets, graphs,f etc ) and furnish a maintenance report In the
report descnbe the condition of the batteries needing replacement
Battery Replacement
I
At venous times during the length of the contract, the County may require the routine replacement
of battenes for one or more of the UPS units covered under this contract The County requires the
batteries to be replaced every 4 years The table below shows the due date at the 4 -year point
In addition, it shall be the responsibility of the awaded Contractor to notify the County when
battery replacement is necessary as determined by the routine battery system maintenance and
inspections Documentation will accompany the recommendation to indicate the projected life
Solicitation #B2500058
Page 12
expectancy of battery life cycles
Vendor shall be responsible for providing the battenes on a "pass thru" invoicing basis- Vendor
shall be responsible for all labor and any miscellaneous parts to provide and install new battenes
Contractor shall be responsible for the removal and disposal of old battenes
Capacitor / Fan Replacement
At vanous times dunng the length, of the contract, the County may require the routine replacement
of capacitors and fans for one or more of the UPS ,units covered under this contract , The County
requires the capacitors and fans to be replaced every 5 to 7 years The table below shows the
due date at the 6 -year point ,
In addition, it shall be the responsibility of the awarded Contractor to notify_the County, when
capacitor and/or fan replacement is necessary as determined by the routine system maintenance
and inspections Documentation will accompany the recommendation to indicate the projected life
expectancy of capacitor life cycles
Vendor shall be responsible for providing the capacitors and fans on a "pass thru" invoicing basis
Vendor shall be responsible for all labor and any miscellaneous parts to provide and install new
capacitors Contractor shall be responsible for the removal and disposal of old capacitors
Training
At the Contractor's cost, the Contractor is to provide documented UPS/Battery Bank Training to
Buildings & Grounds service technicians or other qualified maintenance personnel responsible for
the daily operation of the PDU's Training is to include Electncal Safety Training and Lock Out/Tag
out Instructions Training is to be at date(s) and time mutually agreed to by all parties '
Schedule Of Inspection/Preventative Maintenance
1 UPS Equipment - Contractor agrees to provide inspection/preventative maintenance two
(2) times per year in accordance with the schedule of activities listed in this bid
2 Battery Banks - Contractor`agrees to provide preventative maintenance two (2) times per
year in accordance with the schedule of activities listed in this bid
Payment
1 Vendor must have proper purchase order pnor to performing any maintenance After
completion of all Preventive Maintenance, Contractor should invoice the County as per the
charge specified on the bid sheets Contractor's invoices must have the purchase order
number
2 A copy of the inspection report must be given to the Director of Buildings & Grounds before
any invoice for maintenance will be processed for payment
3 Payment for batteries, repair parts and matenals not included in the preventive
maintenance charge will be paid at Contractor's cost The cost for these items will be a
"pass thru", i e The Contractor shall charge the County the same invoice pnces he/she is
charged by his/her suppliers A copy of the Contractor's invoice(s) from their supplier for
such parts and matenals shall be submitted with the Contractor's invoice for payment In
Solicitation #B2500058 Page 13
cases where the Contractor manufactures their own parts, the contractor will charge the
County a pnce no higher than what they charge their most favored customer The County
reserves_the nght to request venfication
Addition / Deletion of Units
1 The County reserves the nght to add units to this contract as such systems may be
installed Units to be added may result from, but are not limited to, expansions or additions
to existing facilities and acquisition or construction of new properties In such events, the
vendor shall provide the County with a pace for the preventive maintenance and repairs of
the new unit based upon a procedure or formula which is the same or very similar to that
used in establishing the pnces as contained in the vendor's bid Units may be added to the
contract at a pnce mutually acceptable to both the County and the Vendor If the price
offered is not acceptable to the County, and the matter cannot be resolved to the
satisfaction of the County, the County reserves the right to procure preventive maintenance
and repairs of the new unit from other vendors
2 The County reserves the right to delete units from this contract in the event they are no
longer used or removed, or as deemed in the best interest of the County In such events,
contract prices will not be adjusted No guarantee is expressed or implied as to the total
quantity of commodities/services to be purchased under any open end contract
Termination Of Particular Locations:
In the event the County shall sell, vacate, abandon, or otherwise dispose of or terminate a location
to which this contract applies, all existing contracts or agreements or services applicable to such
location, the portion of this contract that applies to such location is so terminated The County
shall give the Contractor wntten notice of such termination of locations a minimum of thirty (30)
days in advance
Natural Disaster Recovery
In the event of a natural disaster, it shall be the responsibility of the Contractor to immediately
make arrangements with Director of Facilities to inspect and determine if equipment is operational
and/or make any recommendations necessary to make sure equipment is fully operational If there
is no power at the site, it shall be the responsibility of the Contractor to make sure the equipment
will be operational and/or will not cause additional damage when power is restored
Provide the proposed cost in the table below
1 Provide costs for the preventative maintenance and repairs detailed is the base bid This
bid is from May 1, 2025 until Apnl 30, 2026
2 Provide the cost for the battery replacement Exclude the cost of the battenes themselves
that will be billed at the pass -through rate
3 Provide the cost of the capacitor & fan replacement Exclude the cost of the capacitor &
fans themselves that will be billed at the pass -through rate
Solicitation #B2500058 Page 14
Schedule C - Procurement Schedule
Below is the anticipated schedule for procurement of this solicitation:
Advertisement Date
Pre -Proposal Meeting Mandatory
Technical Questions Due
Technical Questions email
Questions Answered via Addendum
Proposals Are Due
Solicitation Notice of Award (Anticipated)
Contract Execution (Anticipated)
Completion
March 14, 2025
March 27, 2025 at 9:00 AM
1105 H Street Greeley, CO
April 3, 2025 by
bids@weld.gov
April 4, 2025
April 10, 2025 by 11:00 AM
Purchasing's Clock
April 30, 2025
May 7,2025
April 30, 2026
Solicitation #B2500058 Page 15
Schedule D - Bid Response Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadline of 11:00 am on April 10, 2025:
1 J Schedule D - Bid Response Form
2) Any potential or future Addenda must be completed/acknowledged.
3) All other items as requested in the Bid Specifications and/or Scope of Work.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or
contingencies submitted with your bid it may be disqualified.
Fees
Provide fees for this project below:
Building
Name
Address
Model
#
Preventative
Maintenance
Cost
Replacement
Battery
Cost
Capacitor
Replacement
Fan
Cost
&
Centennial
Center
915
Street,
Greeley
10th
SYCF40KF
$
$
$
Centennial
Center
915
Street,
Greeley
10th
OG-PDRPPNX10-M
$
$
$
Law Ad
min i
n
1950
Street,
Greeley
O-
37SA065A0C6
EA02
$
$
$
Law Admin
1950
Street,
Greeley
O-
SYCF100KF
$
$
$
North
Jail
2
2110
Street,
Greeley
O-
SYA8K16PXR
$
$
$
East.
North
West
Jail
2110
Street,
Greeley
O-
OG-PD40G6FK1-M
$
$
$
North
Jail
1
2110
Street,
Greeley
O-
SYA8K16PXR
$
$
$
East
1551
Building
1551
Ave,
N.
Greeley
17th
NRD90CCSA0A
1077
$
$
$
North
West
Master
Control
Jail
1
2110
Street
O
SBP16KP
$
$
$
Weld
County
35th
3105
Ave,
35th
Greeley
NXB
30
$
$
$
Tower
Solicitation #B2500058
Page 16
Weld
County
35th
3105
Ave,
35th
Greeley
NRD90CCSAOA342
6
$
$
$
Tower
Total
$
$
$
This contract may be renewed for three additional one-year increments at Weld County's
discretion. Please identify the escalation cost percentage for each subsequent year renewal.
Annual escalation rate:
Attestation
%
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications and special provisions
set forth in the Invitation for Bid for Request No. #B2500058.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award
and prior to contracting.
5. Acknowledgement of Schedule E — Insurance
6. Acknowledgment of Schedule F — Weld County Contract
7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all to -ms
and conditions of the solicitation as established by Weld County.
8. Weld County reserves the right to reject any and all bids, to waive any informality in the
bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is
to the best interests of Weld County. The bid(s) may be awarded to more than one vendor.
Item
Entry
Company
Name:
Address:
Phone
Email:
FEIN/Federal
Tax
ID
#:
CONTRACTOR:
By:
Name:
Title:
Date of Signature
Solicitation #B2500058
Page 17
Schedule E — Insurance
Insurance
Required Types of Insurance.
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation)
Coverage B (Employers Liability) $
Statutory
100,000
100,000
500,000
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. The policy shall be endorsed to include the
following additional insured language: "County, its elected officials, trustees, employees,
agents, and volunteers shall be named as additional insureds with respect to liability arising
out of the activities performed by, or on behalf of the Contractor."
Such policy shall include Minimum Limits as follows:
Each Occurrence
General Aggregate
Products/Completed Operations Aggregate
Personal/Advertising Injury
1,000,000
2,000,000
2,000,000
1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired,
and non -owned vehicles operating both on County property and elsewhere in the performance
of this Contract.
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
12. Proof of Insurance. All insurers must be licensed or approved to do business within the
State of Colorado, and unless otherwise specified, all policies must be written on a per
occurrence basis. The Contractor shall provide the County with a Certificate of Insurance
evidencing all required coverages, before commencing work or entering the County premises.
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract. The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on
its behalf. The Contractor shall name the County, its elected officials, trustees, employees,
Solicitation #B2500058 Page 18
agents, and volunteers as "Additional Insureds" for work that is being performed by the
Contractor
On,insurance policies where the County is named as an additional insured, the County shall be
an additional insured to the full limits of liability purchased by the Contractor even if those limits
of liability are in excess of those required by this Contract
Upon request by the County, Contractor must provide a certified copy of the actual insurance
policy and/or required endorsements, for examination, effecting coverage(s) required by the
Contract Such documents are deemed confidential and deemed not public records for
purposes of the Colorado Open Records Act All certificates and endorsements are to be
received and approved by the County before work commences
Each insurance policy required by this Agreement must be in effect at or pnor to
commencement of work under this Agreement and remain in effect for the duration of the
project, and for a longer penod of time if required by other provisions in this Agreement
Failure to maintain the insurance policies as required by this Agreement or to provide evidence
of renewal is a matenal breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and project
description shall be noted on the, certificate of insurance The County reserves the nght to
require complete, certified copies of all insurance policies for examination required by this
Agreement at any time
-Any modification or variation from the insurance requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a _
formal contract amendment but may be made by administrative action
13 Additional Insurance Related Requirements The County requires that all policies of
insurance be wntten on a pnmary basis, non-contributory with any other insurance coverages
and/or self-insurance carned by the County
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the
Contractor will reinstate the aggregate limits to comply with the minimum requirements and
shall furnish the County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) years after completion of the
project
Certificates of insurance shall state that on the policies that the County is required to be named
as an Additional Insured, the insurance carner shall provide a minimum of 30 days advance
wntten notice to the County for cancellation, non -renewal, suspension, voided, or matenal
changes to policies required under this Agreement, except when cancellation is for non-
payment of premium, then ten (10) days pnor notice may be given
On all other policies, it is the Contractor's responsibility to give the County 30 days' notice if
policies are reduced in coverage or limits, cancelled or non -renewed However, in those
situations where the insurance carner refuses to provide notice to County, the Contractor shall
Solicitation #B2500058 Page 19
notify County of any cancellation, or reduction in coverage or limits of any insurance within
seven (7) days or receipt of insurer's notification to that effect.
The Contractor agrees that the insurance requirements specified in this Agreement do not
reduce the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement.
Failure of the Contractor to fully comply with these requirements during the term of this
Agreement may be considered a material breach of contract and may be cause for immediate
termination of the Agreement at the option of the County. The County reserves the right to
negotiate additional specific insurance requirements at the time of the contract award.
14. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to
the minimum limits as required herein. Contractor agrees to provide proof of insurance for all
such subcontractors upon request by the County.
15. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor. The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance of the
Work under by the Contractor, its agents, representatives, employees, or subcontractors. The
Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain
higher limits and/or broader coverages. The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary to cover its
obligations and liabilities under this Agreement.
Insurance Mailing Information
Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic
correspondence or mail using the information below:
Email:
Project Manager: Curtis Naibauer
Email: cnaibauer@weld.gov
Telephone: 970-400-2027
Mail:
Weld County Facilities
ATTN: Curtis Naibauer
PO Box 758
Greeley, CO 80632
Solicitation #B2500058 Page 20
Schedule F - Weld County Contract
Contractual Obligations
1. The successful Contractor will be required to sign a contract substantially similar to the
Weld County Standard Contract shown in Schedule F of this document. The County
reserves the right to add or delete provisions to the form prior to Agreement execution.
2. Issuance of this solicitation does not commit the County to award any agreement or to
procure.
3. If a formal contract is required, the Contractor agrees and understands that a Notice of
Award does not constitute a contract or create a property interest of any nature until a
contract is signed by the Awardee and the Board of County Commissioners and/or their
authorized designee.
4. Contractor is responsible for reviewing the Weld County Standard Contract and
understanding the terms and conditions contained therein, including, but not limited to,
insurance requirements, indemnification, illegal aliens, equal opportunity, non -
appropriation, and termination.
5. Contractor's Response to this solicitation is a willingness to enter into the Weld County
Standard Contract or Contractor shall identify and include any proposed revisions they
have for the Weld County Standard Contract. Any proposed revisions made by the
Contractor after the County Notice of Intent to Award the Solicitation may be grounds for
rescinding said Notice. The identification of willingness to enter into the standard
Agreement is for general purposes at this time, but is part of the evaluation process and
must be included. There may be negotiations on a project -by -project basis that provide
further clarification.
Weld County Standard Contract
Below is a sample of a standard Weld County Contract for General Services:
SERVICE AGREEMENT BETWEEN WELD COUNTY AND
[CONTRACTOR]
THIS AGREEMENT is made and entered into this day of , 202_, by and
between the Board of Weld County Commissioners, on behalf of [DEPARTMENT], hereinafter
referred to as "County," and [CONTRACTOR], hereinafter referred to as "Contractor".
WHEREAS, County requires an independent contractor to perform the services required by
County and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability to perform the required
services at or below the cost set forth in the attached Exhibits; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the equipment, materials and services
as set forth below.
Solicitation #B2500058
Page 21
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document
and in the attached Exhibits, each of which forms an integral part of this Agreement and are
incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's
willingness and ability to meet those requirements (the "Work"). If a conflict occurs between
this Agreement and any Exhibit or other attached document, the terms of this Agreement shall
control, and the remaining order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) as set forth in Bid Package No.
B
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products
n ecessary for the Work and agrees to diligently provide all services, labor, personnel, and
materials necessary to perform and complete the Work described in the attached Exhibits.
Contractor shall further be responsible for the timely completion and acknowledges that a
failure to comply with the standards and requirements of Work within the time limits prescribed
by County may result in County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution of this
Agreement and ends one year later. Both of the parties to this Agreement understand and
agree that the laws of the State of Colorado prohibit County from entering into Agreements
which bind County for periods longer than one year. This Agreement may be extended upon
mutual written agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience
u pon thirty (30) days written notice to Contractor. Due to the time needed for County to procure
replacement services, Contractor may terminate this Agreement for its own convenience upon
n inety (90) days written notice to County. Either Party may immediately terminate this
Agreement upon material breach of the other party, however the breaching party shall have
fifteen (15) days after receiving such notice to cure such breach. Upon termination, County
shall take possession of all materials, equipment, tools and facilities owned by County which
Contractor is using, by whatever method it deems expedient; and Contractor shall deliver to
County all completed or partially completed Work under this Agreement, together with all other
items, materials and documents which have been paid for by County, and these items,
materials and documents shall be the property of County. Upon termination of this Agreement
by County, Contractor shall have no claim of any kind whatsoever against the County by
reason of such termination or by reason of any act incidental thereto, except for compensation
for work satisfactorily performed and/or materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be in
writing signed by both parties. No additional services or work performed by Contractor shall be
the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services.
6. Compensation. Upon Contractor's successful completion of the Work, and County's
acceptance of the same, County agrees to pay Contractor an amount not to exceed
$ as set forth in the Exhibits. No payment in excess of that set forth in the Exhibits will
Solicitation #B2500058 Page 22
be made by County unless a Change Order authorizing such additional payment has been
specifically approved by Weld County. If, at any time during the term or after termination or
expiration of this Agreement, County reasonably determines that any payment made by
County to Contractor was improper because the service for which payment was made did not
perform as set forth in this Agreement, then upon written notice of such determination and
request for reimbursement from County, Contractor shall forthwith return such payment(s) to
County. Upon termination or expiration of this Agreement, unexpended funds advanced by
County, if any, shall forthwith be returned to County. County will not withhold any taxes from
monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for
the accurate reporting and payment of any taxes related to payments made pursuant to the
terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor
shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything
to the contrary contained in this Agreement, County shall have no obligations under this
Agreement after, nor shall any payments be made to Contractor in respect of any period after
December 31 of any year, without an appropriation therefore by County in accordance with a
budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30
of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et.
seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
7. Independent Contractor. Contractor agrees that it is an independent contractor and that
Contractor's officers, agents or employees will not become employees or agents of County,
nor entitled to any employee benefits (including unemployment insurance or workers'
compensation benefits) from County as a result of the execution of this Agreement. Contractor
shall be solely responsible for its acts and those of its agents and employees for all acts
performed pursuant to this Agreement. Any provisions in this Contract that may appear to give
the County the right to direct Contractor as to details of doing work or to exercise a measure of
control over the work mean that Contractor shall follow the direction of the County as to end
results of the work only. The Contractor is obligated to pay all federal and state income tax on
any moneys earned or paid pursuant to this contract.
8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter
into any subcontractor agreements for the completion of the Work without County's prior
written consent, which may be withheld in County's sole discretion. County shall have the right
in its reasonable discretion to approve all personnel assigned to the Work during the
performance of this Agreement and no personnel to whom County has an objection, in its
reasonable discretion, shall be assigned to the Work. Contractor shall require each
subcontractor, as approved by County and to the extent of the Work to be performed by the
subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume
toward Contractor all the obligations and responsibilities which Contractor, by this Agreement,
assumes toward County. County shall have the right (but not the obligation) to enforce the
provisions of this Agreement against any subcontractor hired by Contractor and Contractor
shall cooperate in such process. The Contractor shall be responsible for the acts and
omissions of its agents, employees, and subcontractors.
9. Warranty. Contractor warrants that the Work performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the
provisions of this Agreement. Contractor further represents and warrants that all Work shall be
performed by qualified personnel in a professional manner, consistent with industry standards,
and that all services will conform to applicable specifications.
Solicitation #B2500058 Page 23
10. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall
submit to County originals of all test results, reports, etc., generated during completion of this
work. Acceptance by County of reports and incidental material(s) furnished under this
Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy
of the project. In no event shall any action by County hereunder constitute or be construed to
be a waiver by County of any breach of this Agreement or default which may then exist on the
part of Contractor, and County's action or inaction when any such breach or default exists shall
not impair or prejudice any right or remedy available to County with respect to such breach or
default. No assent expressed or implied, to any breach of any one or more covenants,
provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other
breach. Acceptance by the County of, or payment for, the Work completed under this
Agreement shall not be construed as a waiver of any of the County's rights under this
Agreement or under the law generally.
11. Insurance. Contractor must secure, before the commencement of the Work, the following
insurance covering all operations, goods, and services provided pursuant to this Agreement,
and shall keep the required insurance coverage in force at all times during the term of the
Agreement, or any extension thereof, and during any warranty period. For all coverages,
Contractor's insurer shall waive subrogation rights against County. Contractor shall provide
coverage with limits of liability no less than those stated below. An excess liability policy or
umbrella liability policy may be used to meet the minimum liability requirements provided that
the coverage is written on a "following form" basis.
Acceptability of Insurers: Insurance is to be placed with insurers duly licensed or authorized to
do business in the state of Colorado and with an "A.M. Best" rating of not less than A -VII. The
County in no way warrants that the above -required minimum insurer rating is sufficient to
protect the Contractor from potential insurer insolvency.
Required Types of Insurance.
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation)
Coverage B (Employers Liability)
Statutory
100,000
100,000
500,000
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. The policy shall be endorsed to include the
following additional insured language: "County, its elected officials, trustees, employees,
agents, and volunteers shall be named as additional insureds with respect to liability arising
out of the activities performed by, or on behalf of the Contractor."
Such policy shall include Minimum Limits as follows:
Solicitation #B2500058
Page 24
Each Occurrence
General Aggregate
Products/Completed Operations Aggregate
Personal/Advertising Injury
1,000,000
2,000,000
2,000,000
1,000,000
Automobile Liability Insurance for Bodily Injury and Property Damage for any owned, hired,
and non -owned vehicles operating both on County property and elsewhere in the performance
of this Contract.
Contractor's Automobile Insurance Policy shall include Minimum Limits as follows:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
16. Proof of Insurance. All insurers must be licensed or approved to do business within the
State of Colorado, and unless otherwise specified, all policies must be written on a per
occurrence basis. The Contractor shall provide the County with a Certificate of Insurance
evidencing all required coverages, before commencing work or entering the County premises.
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract. The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on
its behalf. The Contractor shall name the County, its elected officials, trustees, employees,
agents, and volunteers as "Additional Insureds" for work that is being performed by the
Contractor.
On insurance policies where the County is named as an additional insured, the County shat be
an additional insured to the full limits of liability purchased by the Contractor even if those limits
of liability are in excess of those required by this Contract.
Upon request by the County, Contractor must provide a certified copy of the actual insurance
policy and/or required endorsements, for examination, effecting coverage(s) required by the
Contract. Such documents are deemed confidential and deemed not public records for
purposes of the Colorado Open Records Act. All certificates and endorsements are to be
received and approved by the County before work commences.
Each insurance policy required by this Agreement must be in effect at or prior to
commencement of work under this Agreement and remain in effect for the duration of the
project, and for a longer period of time if required by other provisions in this Agreement.
Failure to maintain the insurance policies as required by this Agreement or to provide evidence
of renewal is a material breach of contract.
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address. The project/contract number and project
description shall be noted on the certificate of insurance. The County reserves the right to
require complete, certified copies of all insurance policies for examination required by this
Agreement at any time.
Any modification or variation from the insurance requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final. Such action will not require a
formal contract amendment but may be made by administrative action.
Solicitation #B2500058 Page 25
17. Additional Insurance Related Requirements: The County requires that all policies of
insurance be written on a primary basis, non-contributory with any other insurance coverages
and/or self-insurance carried by the County.
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit. At their own expense, the
Contractor will reinstate the aggregate limits to comply with the minimum requirements and
shall furnish the County with a new certificate of insurance showing such coverage is in force.
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project. Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) years after completion of the
project.
Certificates of insurance shall state that on the policies that the County is required to be named
as an Additional Insured, the insurance carrier shall provide a minimum of 30 days advance
written notice to the County for cancellation, non -renewal, suspension, voided, or material
changes to policies required under this Agreement, except when cancellation is for non-
payment of premium, then ten (10) days prior notice may be given.
On all other policies, it is the Contractor's responsibility to give the County 30 days' notice if
policies are reduced in coverage or limits, cancelled or non -renewed. However, in those
situations where the insurance carrier refuses to provide notice to County, the Contractor shall
notify County of any cancellation, or reduction in coverage or limits of any insurance within
seven (7) days or receipt of insurer's notification to that effect.
The Contractor agrees that the insurance requirements specified in this Agreement do not
reduce the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement.
Failure of the Contractor to fully comply with these requirements during the term of this
Agreement may be considered a material breach of contract and may be cause for immediate
termination of the Agreement at the option of the County. The County reserves the right to
negotiate additional specific insurance requirements at the time of the contract award.
18. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to
the minimum limits as required herein. Contractor agrees to provide proof of insurance for all
such subcontractors upon request by the County.
19. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor. The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance of the
Work under by the Contractor, its agents, representatives, employees, or subcontractors. The
Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain
higher limits and/or broader coverages. The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary to cover its
obligations and liabilities under this Agreement.
Solicitation #B2500058 Page 26
20 Mutual Cooperation The County and Contractor shall cooperate with each other in the
collection of any insurance proceeds which may be payable in the event of any loss, including
the execution and delivery of any proof of loss or other actions required to effect recovery
21 Indemnity. The Contractor shall defend, indemnify, hold harmless and, not excluding the
County's nght to participate, defend the County, its officers, officials, agents, and employees,
from and against all liabilities, claims, actions, damages, losses, and expenses including
without limitation reasonable attorneys' fees and casts (hereinafter referred to collectively as
"claims") for bodily injury or personal injury including death, or loss or damage to tangible or
intangible property caused, or alleged to be caused, in whole or in part, by the negligent or
willful acts or omissions of Contractor or any of its owners, officers, directors, agents,
employees or subcontractors This indemnity includes any claim or amount ansing out of or
recovered under the Workers' Compensation law or ansing out of the failure of such contractor
to conform to any federal, state, or local law, statute, ordinance, rule, regulation, or court
decree It is the specific intention of the parties that County shall, in all instances, except for
claims ansing solely from the negligent or willful acts or omissions of the County, be
indemnified by Contractor from and against any and all claims It is agreed that Contractor will
be responsible for pnmary loss investigation, defense, and judgment costs where this
indemnification is applicable In consideration for the award of this contract, the Contractor
agrees to waive all nghts of subrogation against the County, its officers, officials, agents, and
employees for losses arising from the work performed by the Contractor for the County
22 Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the pnor wntten approval of County. Any attempts by
Contractor to assign or transfer its nghts hereunder without such pnor approval by County
shall, at the option of County, automatically terminate this Agreement and all nghts of
Contractor hereunder Such consent may be granted or denied at the sole and absolute
discretion of County
23 Examination of Records. To the extent required by law, the Contractor agrees that a duly
authonzed representative of County, including the County Auditor, shall have access to and
the nght to examine and audit any books, documents, papers, and records of Contractor,
involving all matters and/or transactions related to this Agreement Contractor agrees to
maintain these documents for three years from the date of the last payment received
24 Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery
or failure to deliver or otherwise to perform any obligation under this Agreement, where such
failure is due to any cause beyond its reasonable control, including but not limited to'Acts of
God, fires, stnkes, war, flood, earthquakes, or Governmental actions
25 Notices. All notices or other communications made by one party to the other concerning the
terms and conditions of this contract shall be deemed delivered under the following
circumstances
a) personal service by a reputable courier service requiring signature for receipt, or
b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract, or
c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party, or
Either party may change its notice address(es) by wntten notice to the other Notice may be sent
Solicitation #B2500058 Page 27
to:
TO CONTRACTOR:
N ame:
Position:
Address:
E-mail:
P hone:
TO COUNTY:
N ame:
Position:
Address:
E-mail.
P hone:
26. Compliance with Law. Contractor shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation, laws
applicable to discrimination and unfair employment practices.
27. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or
u se other Contractors or persons to perform services of the same or similar nature.
28. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and
incorporated herein, contains the entire agreement between the parties with respect to the
subject matter contained in this Agreement. This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter
contained in this Agreement. This Agreement may be changed or supplemented only by a
written instrument signed by both parties.
29. Fund Availability. Financial obligations of the County payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of
County to expend funds not otherwise appropriated in each succeeding year.
30. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-
507. The signatories to this Agreement state that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is
the subject matter of this Agreement.
31. Survival of Termination. The obligations of the parties under this Agreement that by their
n ature would continue beyond expiration or termination of this Agreement (including, without
limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination.
32. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
u nenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
Solicitation #B2500058 Page 28
33. Non -Waiver. No term or condition of this Agreement shall be construed or interpreted as a
waiver, express or implied, of the monetary limitations or any of the other immunities, rights,
benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§ 24-
10-101 et seq., as applicable now or hereafter amended.
34. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of
the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person riot
included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement
shall be an incidental beneficiary only.
35. Board of County Commissioners of Weld County Approval. This Agreement shall not be
valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado, or its designee.
36. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement.
Any provision included or incorporated herein by reference which conflicts with said laws, rules
and/or regulations shall be null and void. In the event of a legal dispute between the parties,
Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to
resolve said dispute.
33. No Employment of Unauthorized Aliens - Contractor certifies, warrants, and agrees that it
does not knowingly employ or contract with an unauthorized alien who will perform work under
this Agreement (see 8 U.S.C.A. §1324a and (h)(3)) nor enter into a contract with a
subcontractor that employs or contracts with an unauthorized alien to perform work under this
Agreement. Upon request, contractor shall deliver to the County a written notarized affirmation
that it has examined the legal work status of an employee and shall comply with all other
requirements of federal or state law.
Contractor agrees to comply with any reasonable request from the Colorado Department of
Labor and Employment in the course of any investigation.
If Contractor fails to comply with any requirement of this provision, County may terminate this
Agreement for breach, and if so terminated, Contractor shall be liable for actual and
consequential damages.
34. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the
payment of attorney fees and/or legal costs incurred by or on its own behalf.
35. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra -judicial body or person. Any provision to the contrary in this Agreement or incorporated
herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms. Both parties further agree that this
Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement
between the parties and supersedes all proposals or prior agreements, oral or written, and any
other communications between the parties relating to the subject matter of this Agreement.
Solicitation #B2500058 Page 29
CONTRACTOR:
By:
Name:
Title:
WELD COUNTY:
ATTEST:
Weld County Clerk to the Board
BY:
Date of Signature:
BOARD OF COUNTY COMMISSIONERS OF
WELD COUNTY, COLORADO
Deputy Clerk to the Board Insert Name, Chair
Solicitation #B2500058 Page 30
April 10, 2015
_V1 1N:
\Veld County - 11 • Ii 1i 2500058
and Repairs
DC Group Technical Proposal
UPS Maintenance, Repair, and Support Services
Within this document you will find DC Group's Technical Proposal for UPS Maintenance, Repair, and
Support Services.
Thank you for your time and consideration in addressing your critical power needs.
Sincerely,
e'o frey Dopkins
Government Sales Executive
DC Group, Inc.
1977 West River Road North
Minneapolis,1\LN 55411
Hill) 41-0957S54
UEI PCJ9GS7YLYD6
1. Section A, Project Summary
Direct Number: 612.235.3130
Email: geoffrev.dopkins(ijdc-grotipecom
Table of Contents
2. Section B, DC Group Overview
3. Section C, Responsibility and Qualifications
4. Section D, Methodology
5. Section E, Readiness and Capacity to Perform
6. Section F, Performance Standards, Procedures, and Deliverables
7. Section G, Clarifications
8. Section H, DC Group Field Engineer Bios / Certifications
9. Section I, Schedule D and Amendment #1
DC Group — Technical Proposal
Page 2of7
Proposal Section A, Project Summary
This proposal is for maintenance and repair of the customer's Uninterruptible Power Supply and
Battery Systems. The maintenance being quoted is critical in maintaining the efficiency and reliability
of the customer's critical power infrastructure. This maintenance is to be completed by DC Group
certified UPS technicians who are very familiar with the operation of UPS equipment.
Proposal Section B, DC Group Overview
Established in 1991, DC Group is North America's largest independent provider of critical power
maintenance with service throughout the U.S. and Canada. DC Group is known for:
• Comprehensive OENI-level access to the 5 major brands of UPS equipment
• Innovative client software solutions that are defining the future of critical power management
• Standard -setting emergency response times (average is 2.35 hours)
• 100% service completion rate.
• Parts inventory that includes OEM -discontinued and rare parts, over 1,000,000 parts in stock
• An industry- leading training and certification process that only accepts candidates with a
minimum of 6 years OEM or Military experience.
DC Group's PowerTools SuiteTm of proprietary. software is the most comprehensive, proactive asset
management solution available. Ever- day, these streamlined and intuitive tools deliver unprecedented
efficiency and OEM -level service at independent prices. This suite is complimentary? to DC Group
clients.
Our SmartKeyTM software tool gives our engineers full communication with the "operating systems"
of uninterruptible power supply units and eliminates the need for original equipment manufacturer
(OEND service support. SmartKey is a complete diagnostic and troubleshooting solution. With it, we
can adjust firmware, provide calibration, change parameters, clear alarms, analyze root causes of issues
and much more. Your Vertiv .FPM units require this type of software for routine maintenance,
calibration, system adjustments, as well as repair services. If your service provider does not have this
type of software, they are putting the countyr at risk not only for extended UPS unit downtime but
also significant T&lei expenses. DC Group is the only independent service provider who can provide
this capability across UPS brands with our own employed field engineers.
We service every make and model of uninterruptible power supply (UPS) equipment built since the
1980s. This is accomplished by maintaining the largest inventory of parts in the industry more than
one million parts, including OEM -discontinued parts. This pertains to the Liebert Npower LIPS unit.
This UPS model has been discontinued by the manufacturer
♦Ie
1 800 838.7927 I dc-group.com ( 1977 West River Road North Minneapolis. MN 55411
u
p
DC Group — Technical Proposal
Page 3 of 7
DC Group engineers have a minimum of 6 years GEM or military UPS training and receive rigorous
ongoing training. Dedicated DC Group account managers work closely with clients to discover
opportunities for improved efficiency and performance.
Proposal Section C, Responsibility and Qualifications
Staffing Plan:
1. Field Service Engineers
a. DC Group employs 5 Field Service Engineers located within 2 hours Greeley, CO who will
be available to service this agreement. If awarded, a dedicated Account Manager will be
assigned to this Agreement and will be the point of contact for customer employees.
Resumes/Certifications of Field Service Engineers listed in document
b. All maintenance will be provided by DC Group Field Service Engineers with a minimum of
six years' OEM or Nalitary industry? experience. (No maintenance tasks are subcontracted)
Proposal Section D, Methodology
Operating Plan:
1. Standard Hours of Operation ICI -Fr 8:002kNI - 5:00 PM Central Time
2. 24/7 Emergency Services, phones are answered 24/7
3. Spare Parts Program
a. DC Group maintains the largest inventory of parts in the industry more than one million
parts, including OEM -discontinued parts, for ever- make and model of UPS. Our central
warehouse is in Minneapolis, MN where we can expedite the deliver- of parts in order to
meet a 24 hour requirement.
4. Batter- Warehousing — As value added to our customers, DC Group warehouses all commonly -used
`rRLA batteries for rapid deployment. We can ship most UPS batteries within 24-48 hours, coast to
coast. DC Group's engineers are fully trained in proper installation and recycling of UPS batteries,
and strictly follow all manufacturer IEEE and EPA guidelines for wet cell and flooded batteries.
5. Schedule - Unless othenvise directed, DC Group plans to maintain the following performance
schedule:
a. DC Group will work to schedule initial preventative maintenance within the first 30 days of
the contract start date depending on the immediate availability and site requests
b. Field service reports and recommendations for corrective actions will be delivered and
available to view on our client portal, D -Tech.
1 800.888.7327 I dc-aroup.ccm j 1977 West River Road North Minneapo is. MN 55411
u
p
DC Group — Technical Proposal
Page 4of7
c. Corrective actions/parts replacement will be scheduled to be performed as soon as they are
approved.
d. A maintenance calendar will be maintained by DC Group that tracks the maintenance
schedule of each unit. \X -Then the next preventative maintenance visit is due to be completed,
a DC Group Account Manager will contact the appropriate site employees to schedule the
task.
Proposal Section E, Readiness and Capacity to Perform
DC Group, its Field Service Engineers, and its Executives are fully prepared, experienced, and committed to
carrying out the tasks outlined in this RFP. We believe that DC Group's industry -leading capabilities and
expertise position us as the best option for award of this solicitation.
1. Tools
a. DC Group Field Service Engineers are equipped with all industry standard tools to
perform maintenance to the manufacturer's specifications.
b. SmartKey: DC Group Field Service Engineers are also equipped with SmartKey, our
proprietary Software tool that allows our Engineers to gain OEM -level access to the
UPS and perform evert possible maintenance action needed to keep the equipment
running at the highest level.
c. Tnick Stock: DC Group Field Service Engineers are equipped with a small parts
inventory to handle the most common repairs as they are discovered.
?. Safety
a. DC Group employees undergo rigorous safety training to ensure they are prepared for
the multitude of dangerous situations that may occur. Our 195 page Safety Manual
covers training on Arc Flash conditions, as well as, any other foreseeable safety hazard
that may occur.
Quality Assurance/Quality Control Plan
1. Quality Control
a. While on the phone, the DC Group Account Manager will generate a trouble ticket and
assign the customer a job number for future reference; the DC Group Account Manager will
also enter the information collected from the customer into DC Group's automated
software for tracking and monitoring.
2. Reporting
a. DC Group's proprietary reporting and organization software, D -Tech, will be used for the
execution of this contract.
b. Service reports will be provided via email and uploaded to D -Tech within 24 hours.
♦Ie
1 800.838 7927 j do -group corn, 1977 West River Road North Minneapolis, MN 55411
up
DC Group — Technical Proposal
Page 5 of 7
3. Response Time
a. DC Group will utilize Field Service Engineers for this project with an onsite emergency
response time of 2 hours.
b. For repairs requiring equipment that the Field Service Engineer does not have access to,
equipment can be supplied from our Warehouse via Delta Dash to arrive within 24 hours.
c. PM visits will be scheduled at least two weeks in advance.
Proposal Section F, Performance Standards, Procedures, and
Deliverables
1. Performance Standards
a. DC Group services UPS & Battery equipment to meet or exceed manufacturer's
specifications.
b. Upon Identifying equipment that requires corrective action or upon identifying a safety
issue, a DC Group Field Service Engineer records the information \within the Field Service
Report to notify the client. Subsequently, repairs that are covered under the contract
agreement are immediately- coordinated by the DC Group Account Manager. For repairs
beyond the scope of the contract agreement, a quotation will be issued to the client for anv
costs associated with the repair.
c. DC Group will contact the site by phone or email for the following reasons:
i. To schedule a PM
ii. To deliver a Field Service Report
To deliver a quote for recommended repairs/parts
iv. For billing
Nr. To clarify any miscellaneous scheduling, logistics, or other issues required to
complete the work defined within the contract agreement
d. Upon emergency request:
i. The assigned DC Group Account Manager or on -duty? Dispatch Manager will be
available on a 24/7 basis to receive the initial service request.
u. Once request is received, DC Group will attempt to resolve minor issues
telephonically- with the site. For minor issues that cannot be solved telephonically, a
DC Group Field Service Engineer will immediately be dispatched to the site.
In the unlikely- event that all DC Group Field Service Engineers are in the field at
time of request, a Field Service Engineer will be rerouted from a nonemergency task
in order to service the emergency request within the required timeframe.
2. In addition to the requirements of this solicitation, DC Group will provide the following deliverables
through the course of an awarded contract:
a. All maintenance tasks to be performed by DC Group Field Service Engineers with a
minimum of 5 rears OEM or relevant military experience. (No maintenance/repair tasks
subcontracted)
b. Detailed Field Service Reports delivered to the client; reports also accessible through our
client portal, D -Tech.
♦Ie
1 800.838.7927 do -croup coin I 1977 West River Road North Minneapolis. NAN 55411
u
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DC Group — Technical Proposal
Page 6 of 7
c Timely quotations for repairs beyond the scope of the contract agreement
d Proactive scheduling by a dedicated DC Group Account Manager to ensure that the
appropriate maintenance schedule is maintained
e Industry -leading parts availability with a focus on stockpiling of rare and discontinued parts
f Industry leading emergency service response times
g ' DC Group will not unplement manufacturer field change notices
I
Proposal Section G} Clarifications
I
**We believe these units were to be removed from contract as site no longer utilizing
*DC Group is not able to offer "passthrough" pricing The price listed is for labor charges In addition to
the listed price, DCG would add the parts and/or battery cost with shipping fees and add 15% to that total to
cover administrative costs The listed prices for battery, capacitor / fan replacement assume the labor is
performed during "Normal Hours"
"Unknown" We were not able to determine battery quantity so not able to offer price
i
-Preventative Maintenance can be scheduled anytime Monday — Fnday-
%Be
1 800 838 7927 I do -group com 11977 West River Road North Minneapolis MN 55411
DC Group — Technical Proposal
Page 7 of 7
Proposal Section H, DC Group Field Engineers
Biographies/Certifications
See the following:
♦ I ♦
1.800 838.7927 I de -group com j 1977 West River Road North kilinneapolis. MN 554'11
u
p
uninterrupted power
do group
ENGINEER BIOGRAPHY
Kuldeep Koul — Sr Field Service Engineer
UPS EQUIPMENT EXPERTISE:
Experience on all manufacturers/models of UPS systems and related equipment
EXPERIENCE:
Has experience performing preventative, emergency, and remedial maintenance on all
manufacturers/models of uninterruptible power systems and related equipment.
EDUCATION:
- B.E. Electronics, Baba Sahib Ambedkar University, Aurangabad
EMPLOYMENT:
- 1996-2005: Overseas Service Engineer (Pillar and Cyberex - New Delhi, India)
- 2006 -Present: DC Group
CERTIFICATIONS)/AWARD(S)
- Certified by DC Group to maintain Liebert, APC, Powerware, MGE, GE, and
Mitsubishi UPS Systems
OTHER INFO:
urnote,rup[ed pawei
♦Ie
dc group
ENGINEER BIOGRAPHY
Scott Maurice Field Service Engineer
UPS EQUIPMENT EXPERTISE:
Liebert/Emerson; Powerware
EXPERIENCE:
Has experience performing preventative, emergency, and remedial maintenance on all
manufacturers/models of uninterruptible power systems and related equipment.
EDUCATION:
U.S. Navy: Nuclear Training Electronic Technicial, Nuclear/Electronics Maintenance
Technician
EMPLOYMENT:
1999 to 2005: U.S. Navy (Electronic Technicial2nd Class)
2006 to 2006: BAE Systems
2006 to Present: DC Group
CERTIFICATION(S):
- Certified by DC Group to maintain Liebert, APC, Powerware, MGE, GE, and
Mitsubishi UPS Systems
11ntnteril,pted POWP{
do grou'p'"
ENGINEER BIOGRAPHY
Jay Cantorna Field Service Engineer
UPS EQUIPMENT EXPERTISE:
GE LP -33 and GE SG
EXPERIENCE:
Has experience performing preventive, emergency, and corrective maintenance on all
models/makes of uninterruptible power supplies and related equipment including,
MGE, APC, Liebert, Powerware, GE, Mitsubishi, and Toshiba, including SG and LP33
UPS startups.
EDUCATION:
Associate of Science Degree in Electronics Engineering, ITT Technical Institute,
Sylmar CA
EMPLOYMENT:
- 2008-2012: General Electric Corporation
-2012-Present: DC Group
CERTIFICATION(S):
- Certified by DC Group to maintain Liebert, APC, Powerware, MGE, GE, and
Mitsubishi UPS Systems
- GE Certificate for SG and LP33 UPS
- GE Certificate for Innova 2100, 3100, and 4100
- Lucent Certificate for CB 228A Flexent CDMA Modcell Stand Alone and
Integration Testing
- Lucent Certificate for ES5401 5ESS Switch Installation (Hardware Identification)
- Lucent Certificate for ES5406 5ESS Switch Installation (AM and CNI Harware)
- Lucent Certificate for ES5407 5ESS Switch Installation (CM Hardware)
- Lucent Certificate for ES5409 5ESS Switch Instllation (Line and Trunk Test)
un nteriupted pf we!
% I s
dc group
ENGINEER BIOGRAPHY
John Garcia — Field Service Engineer
EXPERIENCE:
-Senior Executive and United States Navy veteran with 20+ years of experience in
organizational communication, nuclear program management, and team training. Active Secret
Clearance. Ensured government regulations and policies were adhered to in a fast paced,
dynamic environment through a combination of formal monitoring and inspections, training,
root cause analysis with process improvement, and project management.
EDUCATION:
-2019: Professional Military Education Certificate, Naval War College
-2016: Instructor Techniques, Naval Nuclear Power Training Unit
-2011: Bachelor of Science, Nuclear Engineering Technology. Thomas Edison State University
-2007: Electronics Technician Maintenance, Naval Submarine School
-2003: Nuclear Reactor Operator, Naval Nuclear Power Training Unit
-2002: Electronics Technician, Naval Nuclear Power Training Command
EMPLOYMENT:
-Feb 2019 - July 2022: United States Navy (Senior Operations Advisor, Engineering
Department Master Chief)
-Nov 2015 — Feb 2019: United States Navy (Training Supervisor, Staff Training Group)
-July 2011 — Nov 2015: United States Navy (Maintenance Project Manager, Leading Chief
Electronics Technician)
-July 2008 - July 2011: United States Navy (Submarine Safety Program Manager, Ship Safety
Officer)
- Sep 2003 -- July 2008: United States Navy (Team Lead, Leading Electronics Technician)
- Dec 2001 — Sep 2003: United States Navy (Nuclear Operator)
CERTIFICATIONS)/AWARD(S):
-2022: Certified by DC Group to maintain Eaton/Powerware/Tripplite,
Emerson/Liebert/Chloride/Vertiv/Alber, APC/MGE/Schneider, SolarEdge/Gamatronics,
ABB/Cyberex UPS systems, UPS Battery Systems (wet cell, VRLA, Li -ION), plus electrical
safety, battery safety, PPE, Lock Out/Tag Out and Field/Safety training as per the DC Group
Safety Manual.
uninterrupIted power
do groUp
ENGINEER B OGRAPHY
Darrell Jones ® Field Service Engineer
UPS EQUIPMENT EXPERTISE. i
6 years US Navy Nuke (Electroncis' Technician)
EXPERIENCE:
Six (6) years with US Navy with the skills as an experienced technical maintenance
and with the thorough understanding of electncal systems such as transformers
inverters and rectifiers used in power generation and troubleshootmg processes to
ensure proper lockout tag outs and repairs along with generating and filing of
documentation for maintenance items Currently certified to maintain Liebert,
Powerware, MGE, APC, GE, Mitsubishi, Toshiba, Gamatromcs, Staco, Tnpp Lite UPS
systems, plus electncal safety, battery safety, PPE, Lock Out/Tag Out
EDUCATION:
2017-2018 Protype Reactor Training
2017 Nuclear Power School
2016 Nuclear Electronics 'A' School
EMPLOYMENT.
2016-2022 US Navy
2022 -Present DC Group
CERTIFICATION(S)/AWARD(S)
2022 Certified by DC Group to mamtampebert, Powerware, MGE, APC, GE,
Mitsubishi, Toshiba, Gamatronics, Staco, Tripp Lite UPS systems, plus electncal
safety, battery safety, PPE, Lock Out/Tag Out and Field/Safety training as per DC
Group Safety Manual
OTHER INFO:
Schedule D - Bid Response Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadine of 11:00 am on April 10, 2025:
1) Schedule D — Bid Response Form
2) Any potential or future Addenda must be completed/acknowledged.
3) All other items as requested in the Bid Specifications and/or Scope of Work.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or
contingencies submitted with your bid it may be disqualified.
Fees
Provide fees for this project below:
Building
Name
Address
Model
#
Preventative
Maintenance
Cost
Battery
Capacitor
S
Fan
Replacement
Cost
Replacement
Cost
Centennial
Center
91510th
Street,
Greeley
SYCF40KF
$ ZJS1 `/
$ 11)qZ2.
' ! �
$ IVIA
Centennial
Center
91510th
Street,
Greeley
OG-PDRPPNX10-M
NpotArtr
cokvA
$ Z;4
$
Reymeved
$ etemovti
Law
Admin
1950
Street,
Greeley
O-
37SA065A0C6EA02
WPo,„,
6SK/A
Z)
Slit
Reoficivrof $
$ let-sic/4
$
Law
Admin
1950
Street,
Greeley
O-
SYCF100KF
$ 3)060
$ Aup,
$I
S167.60�
North
Jail
2
2110
Street,
Greeley
O-
SYA8K16PXR
$31g23 file
$ NA
$ ii
East.
-C-3°
North
West
Jail
2110
Street.
Greeley
O-
OG-PD40G6FK1-M
$
$ &sip*/
$ fertfini
2l 071
Npo1/4...1-u- VOkvAi-
North
Jail
1
2110
O-
SYA8K16PXR
$ ')
S30
$t1fi691,23'�
$ /0/AEast
Street,
Greeley
1551
Building
1551
Ave,
N.
Greeley
17th
NRD90CCSA0A
1077
$ 2)Selit
01260.03*
g /OA
North
West
Master
Control
Jail
1
2110
Street
O
SBP16KP
$ ��S30
$ 0��A°ten
$
N/A
Tower
Weld
County
35th
3105
Ave,
35th
Greeley
NXB
30
� dog �I*
o
� S s I
L . 3 .�
$ Z � �'�
2) 011
*le
Solicitation #B2500058
Page 16
Weld
County
Tower
35th
3105
Ave,
35th
Greeley
NRD90CCSAOA342
6
$ ZeiS 1
q
$ 4)1114Z
'fr
&
$ NiA
Total
Z `f 371-7
air
s --S 54)2 3s�
$ 1/7 � $17
. I
�
$
g .
Qcdo,;(144%
This contract may be renewed for three additional one-year increments at Weld County's
discretion. Please identify the escalation cost percentage for each subsequent year renewal. "�`` cla,` �,�_
P 9 q Y
Annual escalation rate: „?
Attestation
0/0
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications and special provisions
set forth in the Invitation for Bid for Request No. #B2500058.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award
and prior to contracting.
5. Acknowledgement of Schedule E -- Insurance
6. Acknowledgment of Schedule F — Weld County Contract
7. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms
and conditions of the solicitation as established by Weld County.
8. Weld County reserves the right to reject any and all bids, to waive any informality in the
bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is
to the best interests of Weld County. The bid(s) may be awarded to more than one vendor.
Item
Entry
Company
Name:
DC Group÷lit,c
L97/rs�-
`�
uAddress: K:�Rat M
=� MA) SSyl1
Phone
‘12, 23s" 330
eo.�('rey. Ice k itsis 0 _ tic -
44_ co/ti
Email:
FEIN/Federal
Tax ID
#:
y/-- o9s7gos-y
CONTRACTOR:
By:
Name:
ri ioureL CANAW0(4--in
Title: CeNARckcir MoAr•aPs'�
_Ap r:A ct i 2,02,5 -
Date of Signature
Solicitation #B2500058
Page 17
Addendum # 1
Bid Request Number B2500058
UPS Preventative Maintenance and Repairs
1. Question: Centennial Center — Model OG-PDRPPNXI 0-M• This unit might be a PDU. If
so, that item would not have batteries or need capacitor replacement. Please advise
Answer: This unit is a UPS and has batteries and capacitors.
2. Question: North Jail — Model OG-PD40G6F1-M; this unit might be a PDU. If so, that
item would not have batteries nor need capacitor replacement. Please advise.
Answer: This unit is a UPS and has batteries and capacitors.
3. Question: Training — How many training sessions is contractor required to provide per
contract year? How many attendees can be expected?
Answer: No training sessions are required.
4. Question: Does the county really expect batteries at our invoiced cost? Additional
expenses are incurred for warehousing / handling batteries and parts.
Answer: All costs associated with purchasing the batteries and getting them to the site
shall be covered under the cost provided in this bid. All labor to install them will be based
on the labor rates provided in this bid.
5. Question: Are parts/battery prices fixed for entire length of contract? These prices
fluctuate regularly.
Answer: Prices for batteries and parts will be fixed for the length of the contract. They
will be allowed to increase per the yearly escalation given in this bid.
6. Question: Does the annual escalation rate apply just to the PM services?
Answer: The annual escalation rate will apply to all prices given in this bid.
Addendum Acknowledgement
***A signed copy must be submitted with your bid. Thank you!***
Company Name: tC &el>, Inc-
Signature:
Name:
Title:
i5-banik c{,teLafro,
Cavj\racirMstinglAr
April 8, 2025
[Click to Update]
n l pie ?.oZS
Date of Signature
ACCDR®®
CERTIFICATE OF LIABILITY INSURANCE
DATE
(MM/DDIYYYI�
05105/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(res) must have ADDITIONAL INSURED provisions or be endorsed
If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)
PRODUCER
CONTACT Michele Miller
NAME
North Risk Partners
2010 Centre Pointe Blvd
all,„ Extt (651)379-7800 I ;aC No) (651)379-7801
ADDREE MAILSS michele miller@northnskpartners com
INSURERS) AFFORDING COVERAGE
NAIC N
Mendota Heights MN 55120
INSURERA Phoenix Insurance Co
25623
INSURED
INSURER B Travelers Property Casualty Co of America
25674
DC Group, Inc
INSURER c Fireman's Fund Insurance Company
21873
1977 W River Road N
INSURER D Travelers Casualty & Surety Company of America
31194
INSURER E
Minneapolis MN 55411
INSURER
CERTIFICATE NUMBER
25 26 All Lines
REVISION NUMBER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
DJSR
LTR
TYPE OF INSURANCE
ADDL SUER
INSD WVO
POLICY NUMBER
POLICY EFF
(MMIDD/YYYY)
POLICY FRCP
(MM/DD/YYYY)
LIMITS
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE ® OCCUR
X Contractual Liability
H6301Y534721PHX25
05/01/2025
05/01/2026
EACH OCCURRENCE
$ 1 C...
PREM SES (Ea occurrence)
$ 1 000 000
MED EXP (Any one person)
$ 10 009
RERSONALaADVINJURY
$ 1 000 000
to Stop Gap -ND,WA,WYOH
GENERAL AGGREGATE
$ 2 000 000
GEN LAGGREGATE LIMIT APPLIES PER
_ POLICY ® MT D LOC
OTHER
PRODUCTS COMP/OP AGG
$ 2 OOO 000
$
B
AUTOMOBILE LIABILITY
X ANY AUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
X@ Comp 2,000
SCHEDULED
AUTOS
NONOWNED
AUTOS ONLY
X Call 2,000
8101Y42369A2513G
05/01/2025
05/01/2026
COMBINED SINGLE LIMIT
(Ea accident)
$ 1 000,000
BODILY INJURY (Per person)
$
BODILYINJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
S
C
x UMBRELLA LIAB
X EXCESSLIAB
X OCCUR
CLAIMS MADE
UXP1058512/CUP1Y54740325
05/01/2025
05/01/2026
EACH OCCURRENCE
$ 20 000,000
AGGREGATE
$ 20,000,000
$
D. I X RETENTION $ 10'000
B
WORKERS COMPENSATION
AND EMPLOYERS LIABILITY �./N
ANYPROPRIETcE RTNEETECUTIVE m
in N ) EXCLUDED
(Mandatory to NH)
(Mandatory
Ifyes descl"C% er
DESCRIPTION OF OPERATIONS Mow
NIA
U61Y5469162513G
05/01/2025
05/01/2026
QQom�((
d`'l( STATUTE I I EORH
EL EACHACC(DENT
$ 1,000,000
E L DISEASE - EA EMPLOYEE
$ 1,000,000
E L DISFJiSE- POLICY LIMIT
$ 1,000,000
D
Cnme - 3rd Party - Per Single Loss
106727680
05/01/2025
05/01/2026
EE Theft -Client Property
EE Theft Deductible
5,000,000
50,000
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space IS required)
Weld County, Colorado, its elected officials, its subsidiary associated and/or affiliated entities, successors, or assigns, employees, agents, and volunteers
are included as additional insured on the general and auto liability when required by written contract Waiver of subrogation applies in favor of all additional
Insureds in regards to general liabililty, auto liability and workers compensation when required by written contract
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Weld County
ACCORDANCE WITH THE POLICY PROVISIONS
1150 O Street
AUTHORIZED REPRESENTATIVE
Greeley
I
CO 80631
�� .
c___
_
ACORD 25 (2016/03)
@ 1988-2015 ACORD CORPORATION All rights reserved
The ACORD name and logo are registered marks of ACORD
Contract Form
Entity Information
Entity Name*
DC GROUP INC
Contract Name*
UPS MAINTENANCE AGREEMENT
Contract Status
CTB REVIEW
Entity ID*
@00043490
Q New Entity?
Contract ID
9416
Contract Lead*
CNAIBAUER
Contract Lead Email
cnaibauergweld.gov
Contract Description*
PROVIDE MAINTENANCE SERVICE FOR ALL COUNTY UPS SYSTEMS.
Contract Description 2
Contract Type*
CONTRACT
Amount*
$77,703.52
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
BUILDINGS AND
GROUNDS
Department Email
CM-
BuildingGrounds@weld.go
v
Department Head Email
CM-BuildingGrounds-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEYg WEL
D.GOV
Requested BOCC Agenda
Date*
05/14/2025
Parent Contract ID
Requires Board Approval
YES
Department Project #
Due Date
05 10,'2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Review Date*
03/02/2026
Committed Delivery Date
Contact Type Contact Email
Renewal Date
Expiration Date*
04/30/2026
Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
PATRICK O'NEILL
DH Approved Date
05)120'2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
05;'28 2025
Finance Approver
RUSTY WILLIAMS
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
05,721 2025 05/22'2025
Tyler Ref #
AG 052825
Originator
CNAI BAU ER
April 16, 2025
FACILITIES DEPARTMENT
PHONE: (970) 400-2020
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
To: Board of County Commissioners
From: Patrick O'Neill
Subject: Uninterruptable Power Supply preventative maintenance and repairs — B2500058
As advertised this bid is for preventative maintenance and repairs for all the county uninterruptable
power supply units. The low and only bid was from DC Group as follows:
1. Yearly preventative maintenance
2. Battery replacement costs
3. Capacitor and fan replacement
$ 24,374.00
$ 47,817.17
$ 5,512.35
$ 77,703.52
DC Group is the low and only responsive bidder. They have held this contract for the past four years and
have done a good job.
Therefore, the Facilities Department is recommending the award to DC Group in the amount of
$77,703.52.
If you have any questions, please contact me at extension 2023.
Sincerely,
Patrick O'Neill
Facilities Director
t4G27S
7025-019)
B C� 0027)
DATE OF BID: APRIL 10, 2025
REQUEST FOR: UPS PREVENTATIVE MAINTENANCE & REPAIRS
DEPARTMENT: FACILITIES
BID NO: B2500058
PRESENT DATE: APRIL 14, 2025
APPROVAL DATE: APRIL 28, 2025
VENDOR
DC Group, Inc.
1977 West River Road
Minneapolis, MN 55411
Hypertec USA, Inc.
1753 E. Broadway Road, Suite 101-514
Tempe, AZ 85282
WELD COUNTY PURCHASING
1301 N. 17th Avenue, Greeley, CO 80631
reverettaweld.gov
ccieisertaweld.gov
ttavloraweld.dov
Phone: (970) 400-4222, 4223 or 4454
SUBSEQUENT
PREVENTATIVE BATTERY CAPACITOR & FAN YEAR
MAINTENANCE REPLACEMENT REPLACEMENT ESCALATION
$24,374.00 $47,817.17 $5,512.35 3%
Non -responsive
THE FACILITIES DEPARTMENT IS REVIEWING THE BIDS.
2025-0991
4/14
8ei00Z1
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