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Home My WebLink About20212925.tiffConk-vad-oviooql BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2026 Inmate Food Services Extension- Trinity Services Group DEPARTMENT: Sheriffs Office- Detentions Division DATE: 10/29/25 PERSON REQUESTING: Lieutenant Mark Pollard Brief description of the problem/issue: This is the final extension for Inmate Food Services with Trinity Services Group. Though entitled by the original agreement to request a 3.9% increase for 2026 based on the Consumer Price Index- Food Away from Home percentage change from September 2024 through September 2025, Trinity Services Group has elected to forgo any price increase for this extension. The Original Agreement was for 36 -months, which ended 12/31/2024. What options exist for the Board? The board may either approve or deny this extension. Consequences: If not approved, the County would be forced to go out to bid. Given the timeframe, the County would also likely need an extension with Trinity until the new bid was completed and the selected company be set up. Impacts: If the Board approves the extension, Inmate Food Services will continue per the Original Agreement and will end 12/31/2026. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): An approval would abide by the Original Agreement and 2025 extension, with a price per meal increase of 0.0% increase for 2026. Recommendation: It is recommended the board approve this extension for the next year with the agreed upon increase set by the Original Agreement with Trinity Services Group Inc. Trinity Services Group has continued to provide satisfactory services and meets the needs of the County to deliver inmate food seances to the Weld County Sheriffs Office. This contract has been reviewed by County Attorney's Office, Will Grumet Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross Coner14-p9Qp6-0,-, cc;OnbaseCso) VIZ/Z5 P,�i;;z'iisng 2o2I-2925 JS 0001 SO 064-Z, CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC This Agreement Extension/Renewal ("Renewal"), made and entered into �Z day of November 2025, by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriffs Office hereinafter referred to as the "Department", and Trinity Services Group, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-2925, approved on January 10, 2022. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on December 31, 2025 • The parties agree to extend the Original Agreement for a final 12 -month period, which will begin January 1, 2026 and will end on December 31, 2026. The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: Though entitled by the original agreement to request a 3.9% increase for 2026 based on the Consumer Price Index- Food Away from Home percentage change from September 2024 through September 2025, Trinity Services Group has elected to forgo any price increase for this extension. The included price per meal schedule for January 1, 2026- December 31, 2026 (Exhibit A) will reflect a 0.0% increase. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: James M. Perry Printed Name Signature BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: NOV 1 2 2025 r�� e d Weld County Clerk to the Board BY: Deputy Clerk to the B d 1461 2oZ1-2925 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC Exhibit A Weld County Jail Meal Price January 1, 2026 -December 31, 2026 Population 2025 Price/Meal CPI Increase/Meal 2026 Price/Meal 396 415 $2.64432 0.0% 0 2.64432 416 435 $2.56832 0.0% 0 2.56832 436 455 $2.49784 0.0% 0 2.49784 456 476 $2.43286 0.0% 0 2.43286 476 495 $2.37449 0.0% 0 2.37449 496 515 $2.31942 0.0% 0 2.31942 516 535 $2.27096 0.0% 0 2.27096 536 555 $2.22361 0.0% 0 2.22361 556 575 $2.18065 0.0% 0 2.18065 576 595 $2.13990 0.0% 0 2.13990 596 615 $2.10246 0.0% 0 2.10246 616 635 $2.06722 0.0% 0 2.06722 636 655 $2.03748 0.0% 0 2.03748 656 675 $2.00884 0.0% 0 2.00884 676 695 $1.98241 0.0% 0 1.98241 696 715 $1.95708 0.0% 0 1.95708 716 735 $1.93395 0.0% 0 1.93395 736 755 $1.91082 0.0% 0 1.91082 756 775 $1.88880 0.0% 0 1.88880 776 795 $1.86897 0.0% 0 1.86897 796 815 $1.85025 0.0% 0 1.85025 816 And over $1.83043 0.0% 0 1.83043 Contract Form Entity Information Entity Name* Entity ID* TRINITY SERVICES GROUP INC @00038726 O New Entity? Contract Name* Contract ID 2026 TRINITY SERVICES GROUP EXTENSION FOR 10041 INMATE FOOD SERVICE Contract Status CTB REVIEW Contract Lead * TMATTHEWS Contract Lead Email tmatthews@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* 2026 TRINITY SERVICES GROUP EXTENSION -FINAL EXTENSION FOR INMATE FOOD SERVICES. TRINITY FORGOES PRICE INCREASE (PRICE PER MEAL INCREASE OF 0.00%) TO KEEP SAME PRICING AS 2025 FOR $1,601,600.00 Contract Description 2 ORIGINAL AGREEMENT, CONTRACT ID 2021-2925, ALLOWS 3.9% INCREASE BASED ON CONSUMER PRICE INDEX - FOOD AWAY FROM HOME PERCENTAGE CHANGE FROM SEPTEMBER 2024 THRU SEPTEMBER 2025. TRINITY FORGOES INCREASE FOR THIS EXTENSION. PRICE PER MEAL INCREASE OF 0.00% Contract Type* Department RENEWAL SHERIFF Amount* $1,601,600.00 Renewable* NO Automatic Renewal Grant IGA Department Email CM-Sheriff@weld.gov Department Head Email CM-Sheriff- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 11/10/2025 Due Date 11/06/2025 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date* 08/01/2026 Committed Delivery Date Renewal Date Expiration Date* 12/31/2026 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head DONNIE PATCH DH Approved Date 11/07/2025 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11/12/2025 Finance Approver RUSTY WILLIAMS Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 11/07/2025 11/07/2025 Tyler Ref # AG 111225 Originator TMATTHEWS Conkvac+ I $930 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Inmate Food Services Extension- Trinity Services Group DEPARTMENT: Sheriff's Office- Detentions Division PERSON REQUESTING: Sgt. Jarrod Bean DATE: 11/20/2024 Brief description of the problem/issue: This is a standard extension for Inmate Food Services with Trinity Services Group. This extension for 2025 includes a 3.9% increase based on the Consumer Price Index (CPI) from the U.S. Bureau of Labor Statistics Food Away from Home. The Original Agreement was for 36 -months, which ends 12/31/2024. What options exist for the Board? The board may either approve or deny this extension. Consequences: If not approved, the County would be forced to go out to bid. Given the timeframe, the County would also likely need an extension with Trinity until the new bid was completed and the selected company be set up. Impacts: If the Board approves the extension, Inmate Food Services will continue per the Original Agreement and will end 12/31/2025. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): An approval would abide by the Original Agreement and 2024 extension, with a price per meal increase of 3.9%. Recommendation: It is recommended the board approve this extension for the next year with the agreed upon increase set by the Original Agreement with Trinity Services Group Inc. Trinity Services Group has continued to provide satisfactory services and meets the needs of the County to deliver inmate food services to the Weld County Sheriffs Office. This contract has been reviewed by County Attorney's Office, Byron Howell Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: r 702,1— 2125 Q.0 iAc CC: 60oo5e i-uto X24 S 0007 SoocM2. CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC. This Agreement Extension/Renewal ("Renewal"), made and entered into I (.014.' day of ,ec_pvyikey 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office ("County") and Trinity Services Group, Inc ("Contractor"). WHEREAS the parties entered into the Agreement identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-2925, approved on January 10th, 2022. WHEREAS the parties previously agreed to extend the term of the Agreement to December 31, 2024 WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. The extended term of the agreement will expire on December 31, 2024. 2. The parties now agree to extend the Original Agreement as amended for an additional 12 -month period, which will begin January 1, 20245 and will end on December 31, 2025. 3. This Extension/Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the previous Extension Agreement: a. There is an increase in the price per meal of 3.9%. This increase is based on the Consumer Price Index- Food Away from Home percentage change from September 2023 through September 2024 and per the original agreement. See the included price per meal schedule for January 1, 2025- December 31, 2025 (Exhibit A) 4. This Amendment, together with the original Agreement and any other agreed to Amendment, constitutes the entire understanding between the parties. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: � — ' ., �, Dated: 11-19-2024 James M. Perry, Sr. Vice President Trinity Services Group, Inc. Attn: Leland Smith, District Manager Address: 10000 N. 31. Avenue Suite D308 Phoenix, AZ 85051 E-mail: Leland.Smith@TrinityServicesGroup.com Phone: 719-421-1204 BOARD OF COUNTY COMMISSIONERS WELD COU , O n °, Kevin D. Ross, Chair DEC 1 6 Attest: Weld County Clerk to the Board u,vo001 Deputy Clerk to the Board CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC. Exhibit A. Weld County Jail Meal Price January 1, 2025 -December 31, 2025 Population CPI Increase 2025 Price/Meal 396 415 3.90% 0.09926 $2.64432 416 435 3.90% 0.09640 $2.56832 436 455 3.90% 0.09376 $2.49784 456 476 3.90% 0.09132 $2.43286 476 495 3.90% 0.08913 $2.37449 496 515 3.90% 0.08706 $2.31942 516 535 3.90% 0.08524 $2.27096 536 555 3.90% 0.08347 $2.22361 556 575 3.90% 0.08185 $2.18065 576 595 3.90% 0.08032 $2.13990 596 615 3.90% 0.07892 $2.10246 616 635 3.90% 0.07760 $2.06722 636 655 3.90% 0.07648 $2.03748 656 675 3.90% 0.07540 $2.00884 676 695 3.90% 0.07441 $1.98241 696 715 3.90% 0.07346 $1.95708 716 735 3.90% 0.07259 $1.93395 736 755 3.90% 0.07172 $1.91082 756 775 3.90% 0.07090 $1.88880 776 795 3.90% 0.07015 $1.86897 796 815 3.90% 0.06945 $1.85025 816 And over 3.90% 0.06871 $1.83043 Contract Form Entity Information Entity Name* Entity ID* TRINITY SERVICES GROUP INC @00038726 ❑ New Entity? Contract Name* Contract ID 2025 CONTRACT EXT FOR INMATE FOOD SERVICES 8930 INCL 3.9% INCREASE Contract Status CTB REVIEW Contract Description* AWARDED UNDER BID B2100124 Contract Description 2 Contract Type* CONTRACT Amount* $1,402,650.00 Renewable" YES Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weld.gov Department Head Email CM -Sheriff- Does Contract require Purchasing Dept. to be DeptHead@weld.gov included? Contract Lead * MKNEE Contract Lead Email mknee@weld.gov;skohlgr af@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Requested BOCC Agenda Due Date Date* 12/07/2024 12/11/2024 Will a work session with BOCC be required?* NO County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date 10/01/2025 Renewal Date" 12/31/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel DONNIE PATCH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 12/09/2024 12/09/2024 12/09/2024 Final Approval BOCC Approved Tyler Ref # AG 121624 BOCC Signed Date Originator SKOHLGRAF BOCC Agenda Date 12/16/2024 C9*'0Ck Dttuu (o�'i BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Inmate Food Services Extension - 2023 DEPARTMENT: Weld County Sheriff's Office DATE: 4/3/2023 PERSON REQUESTING: Lieutenant Kevin Halloran and Sonja Kohlgraf WCSO Finance Manager Brief description of the problem/issue: The Original Agreement between the County and the inmate food services vendor, Trinity Services Group, Inc ended December 31', 2022. As a result, this extension document is being submitted for approval which will end on December 31St, 2023. The extension for 2023 includes an 8.5% increase based on the Consumer Price Index (CPI) from the U.S. Bureau of Labor Statistics. The 2023 extension pricing is $1,217,458.98. 2023 was budgeted for $1,190,334.00. An additional $27,124.98 is requested to fulfill the new contract. Please note that this has been reviewed by Karin McDougal. What options exist for the Board? (include consequences, impacts, costs, etc. of options): The board may either approve or deny this amendment. An approval would abide by the Original Agreement both in this yearly extension document and with the increase of 8.5% set by the Original Agreement. A denial would seemingly terminate this contract causing the Sheriffs Office to go out to bid for a new vendor. A denial would be a termination without cause. Recommendation: It is recommended the board approve this extension for the next year with the agreed upon increase set by the Original Agreement with Trinity Services Group Inc. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin Ross Lori Saine Con&th-� Ou/l0/Z3 GQLL Approve Re ,o , Schedule Work Session Di/bp/79- 3 Other/Comments: 2oz1- z125 3S OOO1 SO6oV__ Corrlvac-1ba. 7(oct CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC. This Agreement Extension/Renewal ("Renewal"), made and entered into 18th day of December, 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office ("County") and Trinity Services Group, Inc ("Contractor"). WHEREAS the parties entered into the Agreement identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-2925, approved on January, 10th 2022. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. The initial term of the agreement will expire on December 31, 2023. 2. The parties now agree to extend the Original Agreement for an additional 12 -month period, which will begin January 1, 2024, and will end on December 31, 2024. 3. This Extension/Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the previous Extension Agreement: a. There is an increase in the price per meal of 6%. This increase is based on the Consumer Price Index- Food Away from Home percentage change from September 2022 through September 2023 and per the original agreement. See the included price per meal schedule for January 1, 2024- December 31, 2024 (Exhibit A) 4. This Amendment, together with the original Agreement and any other agreed to Amendment, constitutes the entire understanding between the parties. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: des M. Perry, Sr. Vice Presiden Trinity Services Group, Inc. d: 12/8/23 Attn: Leland Smith, District Manager Address: 10000 N. 31. Avenue Suite D308 Phoenix, AZ 85051 E-mail: Leland.Smith@TrinityServicesGroup.com Phone: 719-421-1204 Consari" 17/1'3/Z3 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Perry L. Bucly'Chair Pro -Tern Attest: tea✓„ )c J 1 2 i' • C• my Clerk to the ��u-4_`tfiii/ 441Clerk • the B. and ' cc: SO O t o c.e , PVR 'a iaoia3 2_02A-Zc7S JS 0007 S0 00LR CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC. !\ th This Agreement Extension/Renewal ("Renewal"), made and entered into ! V day of . V<I., 2023 by and between the g ( ) Board of Weld County Commissioners, on behalf of the Weld County Sheriff's Office ("County") and Trinity Services Group, Inc ("Contractor"). WHEREAS the parties entered into the Agreement identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-2925, approved on January, 10th 2022. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. The initial term of the agreement expired on December 31, 2022. 2. The parties now agree to extend the Original Agreement for an additional 12 -month period, which will begin January 1, 2023, and will end on December 31, 2023. 3. This Extension/Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the previous Extension Agreement: a. There is an increase in the base pricing for 2023 of 8.5% of the 2022 pricing of $1,122,082.00. The increase is based on the Consumer Price Index (CPI) from the U.S. Bureau of Labor Statistics. The 2023 extension pricing is $1,217,458.98. 4. This Amendment, together with the original Agreement and any other agreed to Amendment, constitutes the entire understanding between the parties. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: `Date 3/31/23 James M. Perry Contractor: Trinity Services Group, Inc. Attn: James M. Perry, Sr. Vice President Address: 477 Commerce Blvd., Oldsmar, FL 34677 E-mail: JiPerry@keefegroup.com BOARD OF COUNTY COMMISSIONERS enti2t Mike Freeman, Chair Attest: dialf44) Weld County Clerk jo the Board Deputy Clerk to the Board - APR1O2023 WELD COUNTY, COLORADO "002( p? ?Rs- (0 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY SHERIFF'S OFFICE AND TRINITY SERVICES GROUP, INC. Exhibit A. Weld County Jail Meal Price January 1, 2024 -December 31, 2024 Population 2023 Price/Meal x CPI Equals Increase/Meal 2024 Price/Meal 396 415 $2.401 6% 0.14406 2.54506 416 435 $2.332 6% 0.13992 2.47192 436 455 $2.268 6% 0.13608 2.40408 456 476 $2.209 6% 0.13254 2.34154 476 495 $2.156 6% 0.12936 2.28536 496 515 $2.106 6% 0.12636 2.23236 516 535 $2.062 6% 0.12372 2.18572 536 555 $2.019 6% 0.12114 2.14014 556 575 $1.980 6% 0.1188 2.0988 576 595 $1.943 6% 0.11658 2.05958 596 615 $1.909 6% 0.11454 2.02354 616 635 $1.877 6% 0.11262 1.98962 636 655 $1.850 6% 0.111 1.961 656 675 $1.824 6% 0.10944 1.93344 676 695 $1.800 6% 0.108 1.908 696 715 $1.777 6% 0.10662 1.88362 716 735 $1.756 6% 0.10536 1.86136 736 755 $1.735 6% 0.1041 1.8391 756 775 $1.715 6% 0.1029 1.8179 776 795 $1.697 6% 0.10182 1.79882 796 815 $1.680 6% 0.1008 1.7808 816 And over $1.662 6% 0.09972 1.76172 Contract Form Entity Information Entity Name* Entity ID* TRINITY SERVICES GROUP INC @00038726 Contract Name * TRINITY 2024 EXTENSION Contract Status CTB REVIEW New Entity? Contract ID 7691 Contract Lead * MKNEE Contract Lead Email mknee@weldgov.com; skohlgraf@weldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description * FOOD SERVICES CONTRACT FOR INMATES. INCL 6% INCREASE FROM PRIOR YEAR BASED ON CONSUMER PRICE INDEX; NO TOTAL CONTRACT DOLLAR AMOUNT BUT RATHER STAGGERED IN PRICE BY ADP; 2023 EXTENSION INCLUDED A 8.5% INCREASE Contract Description 2 AWARDED UNDER BID B2100124; ORIG ONBASE 5489 Contract Type * CONTRACT Amount* $1,290,506.52 Renewable * YES Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Due Date Date* 12/16/2023 12/20/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 10/01/2024 Renewal Date * 12/31/2024 Committed Delivery Date Expiration Date Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head DONNIE PATCH DH Approved Date 12/13/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 12/18/2023 Finance Approver CHERYL PATTELLI Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 12/13/2023 12/13/2023 Tyler Ref # AG 121823 Originator SKOHLGRAF Contract Form New Contract Request Entity Information Entity Name* Entity ID. TRINITY SERVICES GROUP INC00038726 Contract Name 2023 CONTRACT EXT FOR INMATE FOOD SERVICES INCL 8.596 PRICE INCREASE Contract Status CTB REVIEW Contract Description AWARDED UNDER BID 82100124 Contract Description 2 Contract Type CONTRACT Amount $1,217,458.98 Renewable W YES Automatic Renewal Grant IGA If this is a renewal enter Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- oeptHeadgweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELDG OV.COM s. Contract ID If this is part of a MSA enter MSA Contract ID ❑ New Entity? Contract ID 6669 Contract Lead. KHALLORAN Contract Lead Email khalloran Oweldgov.com; sko hIgraf@weldgov.com Requested ROCC Agenda Date. 04/10/2023 Parent Contract ID Requires Board Approval YES Department Project If Due Date 04,+06/202:3 Will a work session with BOCC be required?. NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date'a 09(01/2023 Renewal. Date 12/31/2023 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact I conta Purchasing Purchasing Approval Process OH Approved Date 04;05;2023 Sin Date C.....t 04/10/2023 Originator SKOHLGRAF Contact Type Contact Email Contact Phone I Purchasing, ate Department H DONNiE PATCH Finance Approver CHERYL PATTELLU Finance Approved Date 04/05 2023 Tyler Ref AC 041023 BYRON HOWELL Legal Counsel 04/05/2023 Contact Phone 2 Co okvaC+kP± 54 WELD COUNTY AGREEMENT FOR SERVICES BETWEEN WELD COUNTY & Trinity Services Group, Inc. Inmate Food Services THIS AGREEMENT is made and entered into this 1("lay of O( vgwtj, 2022, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Trinity Services Group, Inc., who whose address is 477 Commerce Blvd., Oldsmar, FL 34677, hereinafter referred to as "Contractor". WHEREAS, County requires an independent contractor to perform the services required by County and set forth in Exhibit A — Request for Bid #B2100124, Inmate Food Services. WHEREAS, Contractor is willing to perform and has the specific ability to perform the required Services at or below the cost set forth in Exhibit B — Request for Bid Response, #B2100124, Trinity Services Group, Inc. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibits A — Request for Bid #2100124, Inmate Food Services and Exhibit B — Request for Bid Response #B2100124, Trinity Services Group, Inc., each of which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement, including specifically Exhibits A and B, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements. Exhibit A consists of County's Request for Bid (RFB), Inmate Food Services as set forth in "Bid Package No. B2100124". The RFB contains all of the specific requirements of County. Exhibit B consists of Contractor's Response to County's Request for Bid. The Response confirms Contractor's obligations under this Agreement. 2. Service or Work. Contractor agrees to procure the materials, equipment and/or products necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Project described in Exhibits A and B which are attached hereto and incorporated herein by reference. Contractor shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and ConS.eVrf" K�e� Ol,O(Z2 6-0&(5,3 /// b/aaZ' 2021-2c125 Js 000-1 so oo4Z requirements of Exhibits A and B within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until Contractor's completion of the responsibilities described in Exhibits A. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. Therefore, within the thirty (30) days preceding the anniversary date of this Agreement, County shall notify Contractor if it wishes to renew this Contract. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. Upon termination, County shall take possession of all materials, equipment, tools and facilities owned by County which Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to County all drawings, drafts or other documents it has completed or partially completed under this Agreement, together with all other items, materials and documents which have been paid for by County, and these items, materials and documents shall be the property of County. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. Upon Contractor's successful completion of the Project, and County's acceptance of the same, County agrees to pay an amount no greater than the sliding scale cost per meal, relative to the inmate population, which is the bid set forth in Exhibit B. Contractor acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by Weld County, or by formal resolution of the Weld County Board of County Commissioners, as required pursuant to the Weld County Code. In accordance with the foregoing, the parties agree that on each anniversary date of this Agreement, a meal price adjustment "change order" request will be submitted for approval in an amount equal to the change in the Bureau of Labor Statistics, Consumer Price Index, All Urban Consumers, U.S. City Average, Food Away From Home. Annual price adjustments shall be based on the most current data available sixty (60) days prior to the contract anniversary date and shall be communicated to the Client not less than ten (10) days prior to the effective date of the new prices. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20) 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Confidential financial information of Contractor should be transmitted separately from the main bid submittal, clearly denoting in red on the financial information at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty_ Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance and Indemnification. General Requirements: Contractors/Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors/Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The insurance coverage's specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor/Contract Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees, or subcontractors. The The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. This paragraph shall survive expiration or termination hereof. Types of Insurance: The Contractor/Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contractor's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance with the minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury $5,000 Medical payment one person Automobile Liability: Contractor/Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Contractors/Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contractor/Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability and excess/umbrella liability, Contractor/Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contractor/Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, subcontractors, independent Contractors, sub - vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverage's required of Contractor/Contract Professional. Contractor/Contract Professional shall include all such subcontractors, independent Contractors, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor/Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contractors, sub -vendors suppliers or other entities upon request by the County. 14. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 15. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. The Contractor agrees to maintain these documents for three years from the date of the last payment received. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Notices. County may designate, prior to commencement of work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. The County Representative for purposes of this Agreement is hereby identified as, Lieutenant Matthew Elbe. All notices or other communications (including annual maintenance made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required by the sending party; Either party may change its notice address(es) by written notice to the other. Notification Information: Contractor: Trinity Services Group, Inc. Attn.: David M. Miller, COO Address: 477 Commerce Blvd. Address: Oldsmar, FL 34677 E-mail:Dave.Miller(&,TrinityServicesGroup.com County: Name: Matthew Elbe Position: Lieutenant, Detentions Division, Weld County Sheriff's Office Address: 2110 O Street Address: Greeley, CO 80631 E-mail: melbeweldgov.com 18. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 19. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other Contractors or persons to perform services of the same or similar nature. 20. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 21. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 22. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and County within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contractor shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring an new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective date of the contract. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 10th day of January, 2022. CONTRACTOR: Trinity Services Group, Inc. By: Name:00,11 • .1‘6%1€4.- Title: Coo Date /2- _x '2-a"2-/ WELD COUN Y' ATTEST: 6 ;‘,k. Weld C u y Clerk to the Bo rd BY: Deputy CI BOARD OF COUNTY COMMISSIONERS WEL► COUNT . COLORADO K. James, Chair JAN 1 0 2022 daktot 41 je; l N' w: I O REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: AUGUST 24, 2021 PROPOSAL NUMBER: B2100124 DESCRIPTION: INMATE FOOD SERVICES DEPARTMENTS: SHERIFF'S OFFICE AND JUSTICE SERVICES MANDATORY PRE -PROPOSAL CONFERENCE: SEPTEMBER 15, 2021 QUESTION SUBMITTAL DEADLINE: SEPTEMBER 22, 2021 ANSWERS POSTED TO BIDNET DIRECT: SEPTEMBER 29, 2021 BID OPENING DATE: OCTOBER 13, 2021 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively referred to herein as, "Weld County"), wishes to purchase the following: INMATE FOOD SERVICES A mandatre-bad cont rence will be held on Sir ptem ber 15 2021 at 1:00 PM (MDT) at the Weld County North Jail Complex, 2110 O Street, Greeley, CO 80631. Respondents are requested to RSVP to Lieutenant Matt Elbe via e-mail at melbe(c�weldgov.com by Wednesday, September 8, 2021 by 5:00 PM (MDT) with the number of persons attending the Pre -Proposal Conference. Bidders must participate and record their presence at the pre -bid conference to be allowed to submit bids. Proposals will be received until: October 13, 2021 at 1:00 PM (MDT) (Weld County Purchasing Time CUock). The subninKted proposaU ilH be 720211 ( a :304 PPM 1 D U T o `firs 9 ca L read over a 1lWhcrGsoll Tea ins CEontem nce Ca on cOctober 139 , the phone number and enter tne Conference [ID pradd Phone Number (720) 439-5261 Conference IDg 1694 690'8 PAGES 1 - 8 OF THIS REQUEST FOR PROPOSALS CONTAIN GENERAL INFORMATION FOR THE REQUEST NUMBER REFERRED TO ABOVE. NOT ALL OF THE INFORMATION CONTAINED IN PAGES 1 - 8 MAY BE APPLICABLE FOR EVERY PURCHASE. PROPOSAL SPECIFICS FOLLOW PAGE 8, 2. INVITATION TO PROPOSE: Weld County requests bids for the above -listed merchandise, equipment, and/or services. Said merchandise and/or equipment shall be delivered to the location(s) specified herein. Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect Weld County to pay if awarded the bid. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/. Weld County Government is a member of BidNet Direct which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Pr osal ave Weicl cuy. 1. Email. Emailed proposals are rega lred. Bids may be emailed to bids©weldgov.com; however, if your proposal exceeds 25M1 please upload your proposal to https://www.bidnetdirect.com. The maximum file size to upload to BidNet is 500 MB. PDF format is required. Hmailed proposals must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when we receive your bid/proposal. Please call Purchasing at 970-4004223 or 4222 with any questions. 3. INSTRUCTIONS TO BIDDERS: INTRODUCTORY INFORMATION: Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing Department. Each bid must give the full business address of bidder and be signed by him with his usual signature. Bids by partnerships must furnish the full names of all partners and must be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the state of the incorporation and by the signature and title of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to his signature the word "president," "secretary," "agent," or other title without disclosing his principal, may be held to be the bid of the individual signing. When requested by the Weld County Controller, satisfactory evidence of the authority of the officer signing in behalf of a corporation shall be furnished. A power of attorney must accompany the signature of anyone not otherwise authorized to bind the Bidder. All corrections or erasures shall be initialed by the person signing the bid. All bidders shall agree to comply with all of the conditions, requirements, specifications, and/or instructions of this bid as stated or implied herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms shall be suitably filled in. Bidders are required to use the Propsal Forms which are included in this package and on the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, and signed by the Bidder. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder to ensure that the bid arrives in the Weld County Purchasing Department on or prior to the time indicated in Section 1, entitled, "Notice to Bidders." Bids received prior to the time of opening will be kept unopened in a secure place. No responsibility will attach to the Weld County Controller for the premature opening of a bid not properly addressed and identified. Bids may be withdrawn upon written request to and approval of the Weld County Controller; said request being received from the withdrawing bidder prior to the time fixed for award. Negligence on the part of a bidder in preparing the bid confers no right for the withdrawal of the bid after it has been awarded. Bidders are expected to examine the conditions, specifications, and all instructions contained herein, failure to do so will be at the bidders' risk. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will give preference to resident Weld County bidders in all cases where said bids are competitive in price and quality. It is also understood that Weld County will give preference to suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids for the purchase of any books, stationery, records, printing, lithographing or other supplies for any officer f Weld County). Weld County reserves the right to reject any and all bids, to waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. In submitting the bid, the bidder agrees that the signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), the successful bidder's response, and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. The County may require a separate contract, which if required, has been made a part of this RFB. 4. SUCCESSFUL BIDDER HIRING PRACTICES - ILLEGAL ALIENS: Successful bidder certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal •.. _ t..,�};y1rs'r'R."`s eek%=?.2,vJ. - ��7rNs?3'Y.�•i.i'f2Mi i'Jw s--.ar34-'�T-:;y'= =2it'' sr_F_E BID REQUEST #B2100124 Page 2 alien who will perform work under this contract. Successful bidder will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c). Successful bidder shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Successful bidder that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Successful bidder shall not use E -Verify Program or State of Colorado program procedures to undertake ore -employment screening or job applicants while this Agreement is being performed. If Successful bidder obtains actual knowledge that a subcontractor perfrming work under he public contract for services knowingly employs or contracts with in illegal alien Successful biddor shall notify ;he subcontractor and County within three (3) days that Successful bidder has actual kn•,wledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Successful bidder shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Successful bidder shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Successful bidder participates in the State of Colorado program, Successful bidder shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Successful bidder has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsifieo the identification documents f such employees. Successful bidder shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee, and shall comply with all of the other requirements of the State of Colorado program. If Successful bidder fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate this Agreement for breach, and if so terminated, Successful bidder shall be liable for actual and consequential damages. Except where exempted by federal Iw and except as provided in C.R.S. § 24-76.5-103(3), if Successful bidder receives federal or state funds under the contract, Successful bidder must confirm that any individual n atural p rson eighteen (18) years of age or older is lawfully present in the United Sthtes pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contact. If Successful bidder operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24-76.5-101, et seq., and (c) shall produce o ne of the forms of identification required by C.R.S. § 24-76.5-103 prior to the effective data of the contract. 5. GENERAL PROVISI So A. Fund Availability: Financial obligations of Weld County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. B. Trade Secrets and other C .P nfidentiai Unform itkn; Weld County discourages bidders from suomitting confider ia.l information, including trade secrets, that cannot be disclosed to ;he public. If n ecessary, confidential information of the bidder shall be transmitted separately from the main Cjc submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL." However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will n ot be responsible for redacting or identifying Confidential information which is included within the body of BID REQUEST #B2100124 Page 3 the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be • public document regardless of whether it is marked as confidential. C. GovernmentAl Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the CIorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its ac:s and those f its <: gents and -employees for all acts performed pursuant :o the cont-act. N ;it'hrr the success ul bidder nor any agent or employee thereof shall be deemed to be an agent or employee of Weld County. The successful bidder and its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through Weld County and Weld County shall nit pay for or otherwise provide such coverage f, r the successful bidder or any of its a`•ents or employees. Unemployment insurance benefits will be availablr� to the successful bidder and its employees and agents only if such c•vert gr is made available by the successful bidder or a third party. The successful bidder shall pay when dLe all applicable emp oyment taxes aniJ income taxes End local head taxes (if applicable) incurred pursuant to the contract. The successful bidder shall not have authorization, express or implied, to bind Weld County to any agreement, liability or uiderstanding, except as expressly set forth in the contract. The successful bidder shall have the f•Dflowing responsibilities with regard to workers' compensation and unemployment compens .tion insurance matters: (a) provide and keep in force w,•,rkers' compensation and unemployment compensaion insurance in the amounts required by law, and (b) provide proof thereof when requested to do so by Weld County. • F. CompUSSncr with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Chice of Law: Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void G. No Third -Party Beneficiary Enforces ert: It is expressly undenstoo• and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such -nfsrcement, shall be strictly reserved to the undersigned pasties and nothing in the contract shall give •r all.w any claim or right of action whatsoever by any other person not included in the contract. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under the contract shall be an incidental beneficiary only. H. A .rney9s Fees/L.-,gal CF:sts: In the event of a dispute between Weld County and the successful bioder, concerning the contract, the parties agree that Weld County shall not bra liable to or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of the successful bidder. I. Disadvantaged Business Enterprise s: Weld County assures that disadvantaged business enterprises will be afforded full .opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. J. Procurement and Pe 1 °Trace: The successful bidder agrees to procure the materials, equipment and/or products necessary for the project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the project. The successful bidder shall further be responsible for the timely completion, and acknowledges that a failure to comply with the standards and r-quirements outlined in the Bid within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. BID REQUEST #B2100124 Page 4 K. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall ci,ntinue through and until successful bidder's completion of the responsibilities described in the Bid. L. Termination: County has the right to terminate this Agreement, with or without cause on thirty (30) cys written notice. Furthermore, this Agreement may be terminated at any time without notice ! loon a material breach of the terms of the Agreement. M. Extension or Modification: Any amendments or modifications to this agreement shall be in writing signed by both parties. N additional services or ,,work performed by the successful bidder shall be the basis for additional compensation unless and until the successful bidder has •;btejned written authorization and acknowledgement by County for such additional services. Accordingly, no claim th:.t the County h;s been un:ust y enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. N. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no pers nnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. The successful bidder shall require each subcontractor, as approved by County nd to the extent f the Services to be performed by the subcontractor, to be bound to the successful bidder by the terms of this Agreement, and to assume toward the successful bidder all the obligations and responsibilities which the successful bidder, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by the successful bidder and the successful bidder shall cooperate in such process. The successful bidder shall be resp,nsible for the acts and omissions of its agents, employees and subcontractors. O. Warranty: he successful bidder warrants that services performed under this Agreement will be perform: d in a manner consistent with the standards governing such services and the provisions of this Agreement. The successful bidder further represents and warrants that all services shall be performed by qualified personnel in a protessio�nal nd workmanlike manner, consistent with industry standards, and that all srvices will conform to applic;.ble specifications. The bidder warrants that she goods to be supplied shall be merchantable, of good quality, and free- from defects, whether patent or latent. The goods shall be sufficient for the purp•se intended and cnform to the minimum specifications herein. The successful bidder shall warrant that he has title to the goods supplied and that the goods are free and clear of all liens, encumbrances, and security interests. Service Calls in the First ne Year Period: The successful bidder shall bear all costs for mileage, travel time, and service trucks used in the servicing (including repairs) of any of the gods tip be purchased by Weld County, Colorado, pursuant to this bid for as many service calls as are necessary fir the first one (1) year periodfter said goods are first supplied to Weld County. Biddr-r shall submit with their bids the following information pertaining to the equipment upon which the bids are submitted: 1. Detailed equipment specifications to include the warranty. 2. Descriptive literature. P. Non -Assignment: The successful bidder may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by the successful bidder to assign or transfer its rights hereunder without such prior approval by County shall, at the ption of County, automatically terminate this Agr ennent and all rights of the successful bidder hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. BID REQUEST #B2100124 Page 5 Q. Drnterruptions: Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. R. Non -Exclusive Agreement: This Agreement is nonexclusive and County m contractors or persons to perform services of the same or similar nature. y engage or use other S. Employee Financial Interest/Conflict of Interest — C.R.S. %2418-201 et seq. and §24-60-607. The signatories to this Agreement agree that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. County has no interest and shall not acquire any interest direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services end the successful bidder shall not employ any person having such known interests. During the term of this Agreement, the successful bidder shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its o bligations under this Agreement. Failure by the successful bidder to ensure compliance with this provision may result, in County's sole discretion, in immediate termination of this Agreement. No employee of the successful bidder nor any member of the successful bidder's family shall serve on a County Board, committee o r hold any such position which either by rule, practice or action nominates, recommends, supervises the successful bidder's operations, or authorizes funding to the successful bidder. T. Severability: If any term or condition of this Agreement shall be held to be invalid, illegal, or u nenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. U. Binding Arbitration Prohibited: Weld County does not agree to binding arbitration by any extra- judicial body or person. Any provision to the contrary in the contract or incorporated herein by reference shall be null and void. V. Board of County Commissioners of Weld County Approval: This Agreement shall not be valid u ntil it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. W. Compensation Amount: Upon the successful bidder's successful completion of the service, and County's acceptance of the same, County agrees to pay an amount no greater than the amount of the accepted bid. The successful bidder acknowledges no payment in excess of that amount will be made by County unless a "change order" authorizing such additional payment has been specifically approved by the County's delegated employee, or by formal resolution of the Weld X. Taxes: County Board of County Commissioners, as required pursuant to the Weld County Code. County will not withhold any taxes from monies paid to the successful bidder hereunder and the successful bidder agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 6. INSURANCE REQUIREMENTS: Insurance and Indemnification. Contract Professionals must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all opera Lions, goods or services provided pursuant to this request. Contract Professionals shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A" VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the 24= }"a•"ed ' rRind �� =Ear BID REQUEST #B2100124 Page 6 expiration date thereof, the issuing company shall send written notice to the Weld County Controller by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, County must be notified by the Contract Professional. Contract Professional shall be responsible for the payment of any deductible or self - insured retention. County reserves the right to require Contract Professional to provide a bond, at no cost to County, in the amount of the deductible or self -insured retention to guarantee payment .f claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not dec-ease or limit the liability of Professional. The County in no way warrants that the minimum limits contained herein are sufficient to protect them from liabilities that might arise out of the performance of the work under this Contract by the Contract Professional, its ;.,.gents, representatives, employees, or subcontractors. The Contract Professional shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contract Professional is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contract Professional shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. Any modification to these requirements must be made in writing by Weld County. The Contract Professional stipulates that it has met the insurance requirements identified herein. The Contract Professional shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contract Professional and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. INDEMNITY: The Contract Professional shall defend, indemnify and hold harmless County, its officers, gents, and employees, from and against injury, loss damage, liability, suits, actions, or willful acts or omissions of Contract Professional, or claims of any type or character arising out of the work done in fulfillment of the terms if this Contract or .;n account of any act, claim or amount arising or recovered under w<•-rkers' compensation law or arising out of the failure of the Contract Professional to conform to any statutes, ordinances, regulation, law or court decree. The Cntract Professional shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement, or on account of or in consequence :•f neglect of the Contract Professional in its methods or procedures; or in its previsions of the materials required herein, or from any claims or amounts arising or recovered under the Worker's Compensation Act, or other law, ordinance, order, or decree. This paragraph shall survive expiration or termination hereof. It is agreed that the Contract Professional will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contract Professional agrees to waive all rights of subrogation against the County its associated «.nd/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contract Professional for the C•Dunty. A ft. ilure to comply with this provision shall result in County's right to immediately terminate this Agreement. 40.4 Types of Insurance: The Contract Professional shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: Workers' Cempensation Insurance as required by state statute, and Employer's Liability Insurance covering all of the Contract Professional's employees acting within the course and scope of their employment. Policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contract Professional or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contract Professional or subcontractor executes the appropriate sole proprietr waiver form. Co n m nc ial Gener under the contract. I Liability Insurance shall include bodily injury, property damage, and liability assumed BID REQUEST #B2100124 Page 7 $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal Advertising injury Automobile Liability: Contract Professional shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability) The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contract Professional shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contract Professional warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: Per Loss Aggregate $ 1,000,000 $ 2,000,000 Contract Professionals shall secure and deliver to the County at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. Proof of Insurance: County reserves the right to require the Contract Professional to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contract Professional's insurer shall name County as an additional insured. Waiver of Subrogation: For all coverages, Contract Professional's insurer shall waive subrogation rights against County. Subcontractors: All subcontractors, independent Contract Professionals, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contract Professional. Contract Professional shall include all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contract Professional agrees to provide proof of insurance for all such subcontractors, independent Contract Professionals, sub -vendors suppliers or other entities upon request by the County. The terms of this Agreement are contained in the terms recited in this Request for Bid and in the Response to the Bid each of which forms an integral part of this Agreement. Those documents are specifically incorporated herein by this reference. BID REQUEST #B2100124 Page 8 BID SPECIFICATIONS INMATE FOOD SERVICES Section One - General Information A. Overview: Through this Request for Proposal (RFP), the Weld County Sheriff's Office and the Weld County Justice Services Department, hereinafter referred to as the County, respectfully request proposals from responsible and qualified firms for a fully operational, flexible, secure and reliable Inmate Food Services provider. The provision of inma,e food services and the quality and reliability of such service are a high priority. Firms who submit a response to this Request for Proposal (RFP) shall be r-,sponsible to submit technical and service solutions based on their programs that meet or exceed the goals and objectives herein. The initial agreement, issued as a result of this RFP, will be for a period of thirty-six (36) months, beginning approximately January 1, 2022 to and including December 31, 2024. The County shall have an option to renew the agreement for two (2) additional periods of one (1) year each, with the same terms and conditions. Each option is to be exercised no later than sixty (60) days prior to December 31, 2024, and December 31, 2025. This agreement and/or any extension to the original period of a subject agreement shall be contingent upon the County's satisfaction with all products and services received during the preceding agreement period. B Mandatory Pre -Proposal Conference: A Mandatory Pre -Proposal Conference to familiarize respondents with the scope of work and to answer questions will be held on Wednesday, September 15, 2021 at 1:00 PM (MDT) at: Weld County North Jail Complex 2110 O Street Greeley, Colorado 80631 Respondents are requested to RSVP to Lieutenant Matt Elbe via e-mail at melbe@weldgov.com by Wednesday, September 8, 2021 at 5:00 PM (MDT) with the number of persons attending the Pre - Proposal Conference. A Driver's license or other picture identification is required for entry. During the Mandatory Pre -Proposal Conference, Weld County will only answer verbal questions. Written questions will only be considered from service providers that had a representative at the Mandatory Pre -Proposal Conference. Questions regarding this proposal must be submitted in writing to Lieutenant Matt Elbe by e-mail to melbe@weldgov.com no later than Wednesday, September 22, 2021 at 5:00 PM (MDT). All provider questions received from all service providers that had a representative present at the Mandatory Pre -Proposal meeting will be consolidated, answered, and posted on https://www.bidnetdirect.com/ on or before Wednesday, September 29, 2021 at 5:00 PM (MDT). zcasrr+r;==+ mG. BID REQUEST #B2100124 Page 9 C. Introductory Information: The Weld County North Jail Complex is located at 2110 "0" Street in the city of Greeley, Colorado within the 1-25 corridor between Denver, CO and Cheyenne, WY. The North Jail Complex is a direct supervision county jail; meaning deputies are posted within each housing unit to directly supervise and interact with inmates. The North Jail Complex holds only secure, adult offenders and possibly a small number of juvenile offenders whose cases have been transferred to adult court, i.e. direct file juveniles. The Weld County North Jail Complex (NJC) originally opened in 1997. Over the years, the North Jail Complex has expanded into a four -wing jail facility with 41 housing units of various sizes and a bed capacity of 1335. The peak census at the North Jail Complex occurred on October 17, 2019 with 822 offenders. The average daily secure jail population during the 12 -month period prior to July 31, 2021 was 616. This number is projected to trend upward as the law enforcement community recovers from changes in policing as a result of COVID-19 and adapts to changes in state legislation regarding law enforcement action. It should be noted that the number of inmates in custody is dynamic and may fluctuate rapidly within a 24 -hour period. The mission of the Weld County North Jail Complex is to, "To accept and lawfully hold prisoners in a safe, humane, wholesome environment that returns people to the community better, or no worse, than they arrived." D. Time Requirements: Tentative Proposal Calendar: August 24, 2021 September 15, 2021 @ 1:00 PM (MDT) September 22, 2021 @ 5:00 PM (MDT) September 29, 2021 @ 5:00 PM (MDT) October 13, 2021 @ 1:00 PM (MDT) October 14-22, 2021 November 1, 2021 January 1, 2022 Request for Proposal distributed Mandatory Pre -Proposal Conference Due Date for RFP Questions Responses to RFP Questions Posted on BidNet Request for Proposal due date Committee Review Proposal Award Contract Start Date The Weld County Sheriff's Office reserves the right to change the schedule of events, as it deems necessary. In the event of a major date change, an addendum will be posted to https://www.bidnetdirect.com/. E. General Requirements: To enable the selection committee to fairly evaluate each proposal response, each respondent shall use the following proposal format: Cover Letter Table of Contents Executive Summary BID REQUEST #B2100124 Page 10 Point -by -Point RFP Response Additional Information, Attachments or Exhibits The proposal subs,: ittT° in response to this RFP must be a Point -by -Point response in the format requested above. Any serious deviation from this format shall be cause for rejection of the proposal response. All proposals submitted shy II bec• me property of the County. At the discretion of the County, firms submitting proposals may be requested to make presentations as part of the evaluation process. The County will not reimburse the respondents to this RFP for any costs associated with the preparation and submission of said proposAs or in the preparation for and attendance at a presentation. The County reserves the right to request any firm submitting a proposal to clarify their proposal or to supply additional information necessary to assist in the County's selection. All firms must b-° able to meet all of the requirements set aside in this RFP. All proposals shall include all of the information requested in this RFP and any additional data that te respondent deems pertinent to the understanding and evaluating of the proposal. The respondent should no: withhold any information from the written response in anticipation of presenting the information orally, since oral presentations may not be solicited. All proposals shall meet, at a minimum, all criteria outlined in the following sections. F. Project Informati n: The contractor shall furnish all food and labor to provide three (3) meals each day, seven days a week for secure inmates at :he North Jail Complex. The food service at the North Jail Complex shall also include sack meals for inmates being transferred to and from court or the Southwest Substation. lnm�.�tes in the booking area of the North Jail Complex shall receive the same hot meals on the meal schedule as secure inmates in the general population areas of the jail. Food service shall also includ _ special dietary meals and sack meals/"snacks" when ordered by the jail physician as well as religious, vegetarian, and vegan diets when approved by the Director of Inmate Services or her/his designee. The North Jail Complex currently serves a hot breakfast and dinner with a cold lunch. Hot and cold meals may vary depending on the needs of the facility with appropriate approvals. All meals shall be prepared at the North Jail Complex kitchen. Hot meals at the North Jail Complex shall be portioned on th rmal trays and stacked on food tray carts for delivery to each housing unit. Hot and cold beverages shall be provided from a thermal liquid dispensing unit placed on each food cart for delivery to each housing unit. All North Jail Complex general population inmates are issued a cup and a combination spoon/fork utensil. The C .tractor may also be requested to perform catering services, such as refreshments and lunches, for meetings and recognition events that the County will pay for by separate invoice. Security staff at the North Jail Complex is encouraged to eat the same meal tray served to secure inmates for purposes of quality control and effective offender supervision. Staff is not charged for an inmate meal tray and there is no regular staff dining facility or other specialized staff meals. G. Staffing Requirements: The current Contractor has approximately 8 full time staff employees on site, but each respondent must provide a styffing matrix as part of their proposal. Two shifts of trusty inmates re directly supervised by Contractor staff to provide appropriate labor to meet current facility needs. The trusty inmate BID REQUEST #B2100124 Page 11 numbers do fluctuate, and the contractor is expected to still meet the requirements of food service for the North Jail Complex. H. Contract Monitor: A contract monitor shall be designated by the Weld County Sheriff's Office who shall act as the agent of Weld County for the purpose of serving as the County's contact person for the Contractor, overseeing performance and completion of the Contract pursuant to its terms and receiving, reviewing and processing billings from the Contractor. I. Compensation: As full and complete compensation to the contractor for all food, labor and materials furnished and all services performed pursuant to the Contract, the County shall pay the Contractor monthly or weekly payments upon submission or properly certified invoices approved by the Contract Monitor. Compensation will be based on the applicable daily meal costs in relation to inmate population :t the North Jail Complex as expressed in the awarded bid proposal and annual meal cost adjustments agreed upon and approved by the Weld County Board of County Commissioners. An invoice for the North Jail Complex must be submitted within the first five (5) working days of each week or month for services provided in the preceding week or month. North Jail Complex invoices must itemize the number of breakfast, lunch and dinner meals served each day, total number of meals served daily and the cost per meal price quote. J. Objectives of the Request for Bid 1. To provide data necessary for the evaluation of competitive proposals submitted by qualified firms 2. To provide a fair method for analyzing submitted proposals. 3. To result in a Contract between the successful bidder (unless all proposals are rejected) and Weld County that will provide: a. Quality food service for inmates in the secure custody and control at the Weld County North Jail Complex; b. Operation of a food service program 7 days a week, at full staffing, using professionally trained personnel; c. Administrative leadership that provides for both cost accountability and responsiveness to the contract administrator; d. Assurance that required federal, state and local requirements and health and food preparation standards are met; e. Food services guided by the American Correctional Association standards for food services It is understood that no binding agreement will exist between the parties until said Contract is executed. K. Minimum Qualifications To be considered for award of this Agreement, the bidder must meet the following minimum qualifications: The bidder must be organized for the purpose of providing food services and have previous experience with proven effectiveness in administering correctional food service. The bidder must be incorporated and must have legal authority to operate in the State of Colorado. BID REQUEST #B2100124 Page 12 Evidence of such authority will be made available for review upon request by Weld County. The bidoer must have at least five (5) continuous years of corporate experience in providing food services at correctional facilities and have at least three (3) current contracts with separate agencies with correctional facilities of at least 600 beds. The bidder must demonstrate its ability to provide a food service specific to the Weld County North Jail Complex. The bidder must demonstrate current capability to successfully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff, and an adequate support staff in its central office capable of competently supervising and monitoring its operation in Weld County. The bidder shall be prepared to make both verbal and written presentations to County representatives. Le Mandatory Requirements for ALL Proposals All proposals must follow item E Prep esal Format and contain the following s ecific information: 1. Sufficient information concerning the program for Weld County to evaluate whether or not the bidder meets "minimum qualifications". 2. Sufficient information to demonstrate that the bidder has the ability to comply with the scope, mandatory requirements, specifications and program requirements, and in particular, the most current American Correctional Association Standards related to food services. 3. List by name, address, phone and Contract Administrator all correctional institutions where bidder is providing food services and the length of time that each contract has been in effect. 4. List by name, address, phone and Contract Administrator all correctional institutions where bidder has terminated services, been terminated or lost a renewal as the incumbent. 5. List any legal action against the company or corporate principals within the company within the past 48 months. 6. A letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of the Agreement. 7. Audited financial results of the previous year's operations. Each bidder must provide an audited financial statement, including footnotes, being no more than 8 months old. Referencs: Vendors must list a minimum of five (5) references from facilities they provide inmate food services for that have a minimum ADP of 500. References will include: Facility name, Inmate Population, Contact, Address, Phone number, operational summary. N. Selection Criteria: An Evaluation Committee appointed by the Detentions Captain of the Weld County Sheriff's Office will evaluate each proposal. The Evaluation Committee will make recommendations to the Weld County Board of County Commissioners who will determine what bidder, if any, is awarded the bid. Each proposal will be evaluated in the following categories: ta 7==Mina, , ._r-.ate•>_'uiur�'�,,,F;?�-;"'77?,`^4 BID REQUEST #B2100124 Page 13 1. Price (0=25 points): All responses shall be rate° from the common reference point of cost per me& in re0 Moon to inmate popuiato • n ordered for th-i North Jail Complex. Responses should provide commission rates for use of N.rth Jail Cornplex kitchen for off -site services at W rk eas 2. Food Preparation Procedures (0-50 p.ints): Each firm will be -valuated in the area of fooc preparation, including menus, special diets, religious diets, quality assurance and production control 3. Corporate Stability (0=50 points): Each firm will be evaluated in four prima's)/ -reas: a. Ability t* meet minimum s':andards b. Ability ;o comply with the scope of RFP, mandatory requirements and specificati•,ns c. Length of timfirm has been in the business or providing food services in the rrectional setting d. Current and recent history of firm's past performance of a similar nature to die performance •;ffered in respuise to the RFP with supporting evidence (lettrtrs of refer -trace) regarding the quality of past performance and the re iability of responsiversess of the firm 4. it reject Personnel (0-50 oints) : E ch firm will be evaluated on its approach to pers managment including recruitment, compensation plan, training, supervision, schedu ing, staffing. The County requests :hat th current staff are retainrd at or aoove their current pay rate. a. Each firm shall provide evidence that specific trainingi is provided .;o employ -Des and ., n representatives of ary s„,bc•ntr.ctr in appropriate staff/ ffender Relationships inc uding sera harassment and i.ny form of sexual misconduct (inmate -on -inmate, staff -,•,n -inmate, inmate -o staff) and the civil and criminal consequences of an inappropriate relationship. 5. Security and Sanitation Prcedures (0-50) gel nd a n 6. Emergency Contingency Plan (0-25 points): This area sh.uld include field kitchen r alternative to provide effective f.od service during an emergency that precludes use of the facility kitchen Tota0 PossDbfC Points 250 poorts The evaluation c. the proposal. Th verify the compa performance de O. A , and mmittee will review all proposals to determine compli.nce with the requirements of committee reserves the right to verify credentials, conduct reference checks, and vies meet the cer'rorrnance requirements outlined in the proposal. Product and wars ions may be requested. A selection committee shall evaluate all responses submitted to this RFP. The award will be besed on general criteria, as outlined abl•,ve. After : n initial screening process, the respondent may be asked to rnak an .ral prescntation of its proposal. All arrangements and scheduling shall be coordinat-1d by the RFP contact. Tree County expressly reserves the right, in its sole judgment, to accept or reject any or all prop.sals, with or ithout cause, modify, alter, waive any technicalitS or proisions, or to accept the proposal which, in its sle judgment, is determined to be the best evalJ ted offer resulting from negotiation. The County reserves the right to withdraw the RFP in whole or in part, at any time and for any reason. Submissi n proposal response confers no rights upon the respondent nor obligates the Weld Couny Sheriff's Office in any manner. The County reserves the right to award no agreement and to so icit additional offers at a ater date. B U fl Lo EST #82100124 Page 14 Pe Questi.nsflnquoreslAddendurn: S All questions related to this RFP must be directed to the attention of the Lieutenant Matthe Abe at melbe@weldgov.com. All inquiries must be in writing and responses will be posted to https://www.bidnetdirect.com. If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued. It is the responsibility of the respondent to ensure that they have received all addenda prior to submitting a proposal response. The Addenda will be posted on https://www.bidnetdirect.com. Signed Add-Dnda, if aly, will need to be submitted with your RFP. ctin Two - Specifications 1. Purchasing A. Food inventories purchased by the Contractor are the property of the Contractor and the Contractor is responsible for any loss, damage or spoilage. B. Inventories of food and expendable supplies purchased by the Contractor shill remain those of the Contractor on expiration or termination of the Contract until purchased by the new Contractor or shall be removed from the premises. Final payments to be made to the Contractor by the County shall be withheld until all transactions or arrangements for the inventory purchases or removal have been completed to the satisfaction of the County. C. The Contractor shall provide, within its proposal, the minimum purchasing specifications to be used in the purchase of all food products and disposable service ware. The specifications should address the level of quality, grade, size, pack, count and all other relevant information. The County must approve, in writing, any changes from the stated specifications. D. he Contractor shall be responsible for receiving II goods at the North Jail C.Dmplex loading dock. The Contractor shall be responsible for supplying personnel for the receiving, unl:•.ading and storage of food and related items. Inmate labor may be used under strict supervision and with approval of Detentions staff. E. The Contractor should encourage all salespersons to call at their district/area offices. If a salesperson must call on the food service operations manager, the appointment must b made in advance and the Sieriff s Office notified of the appointment 20 Storage A. The Contractor will provide, within its proposal, a statement detailing how it will provide for the correct handling, prompt storage and rotation/issue of food items purchased. 3D inventory A. The Contractor shall, on a weekly basis, take a physical inventory of food and supply items. 4 Menus A. The Contractor shall maintain a 28 -day menu plan. A proposed 28 -day menu plan shall be submitted as part of each proposal. The proposed diet I.ad sheets for special diets such as diabetic, low-fat/low salt, pregnancy, vegetarian, vegan, religi,•,us and enhanced should also be included. B. All food or portion sizes shall be the cooked weight or shall be specifically identified as raw weight. C. Menus should include an ethnic variety reflective of the general ethnic diversity of the W le. County community. A variety of foods should be planned with specific attention to the variety offered in the sack meals. D. Regular menus shall provide no Hess than 2800 calories per day per person (therapeutic diets may require additional calories). Dietary allowances for all regular and therapeutic menus shall be reviewed and approved at least annually by a licensed dietiti.n provided by the Contractor. Menus shill meet nationally recommended dietary allowances for basic nutritin Lor appropriet age groups. BID EQUEST#82100124 Page 15 E. Contractor staff shall conduct quarterly menu evaluations to verify adherence to the established basic daily services. Written results of quarterly menu evaluations shall be provided to the Contract Monitor within ten (10) days of completion. F. The menus should reflect two (2) hot meals and one (1) cold meal per day. Appropriate condiments, including salt and pepper, shall be served and must be listed on the proposed menu submitted. Meal service times shall be coordinated with overall facility activity scheduling through the Contract Monitor. Current facility meal schedules are: Breakfast 0445-0530 Lunch 1030 1130 Dinner 1530 1645 G. The designated Contract Monitor shall approve the final menus and subsequent changes to final menus that may have been previously approved. Changes in a planned menu shall be noted in writing on the menu in the kitchen and the corrected menu provided to the Contract Monitor. The Contractor must provide written notice to the Contract Monitor of any menu substitutions made for both regular and special diet meals and the reason for the substitution. H. Documentation of menus as they are actually served must be maintained as verification of providing nutritionally adequate diets. I. On occasion, due to maintenance or security situations, sack lunches may be requested for the entire population. When possible, these situations will be coordinated by the Sheriffs Office as far in advance as reasonably possible. J. Therapeutic diets shall be available upon medical authorization and special diets upon the Director of Inmate Services authorization for religious reasons. Medical diet requirements shall be specific, complete and provided in writing by the medical service provider to the Contractor. All special diets should reasonably conform to the food served to general population inmates. The Contractor shall have the capability of delivering regular and special diets in containers appropriate to facility security needs, i.e. Styrofoam, plastic dinnerware, paper cups, etc. At a minimum, the Contractor should anticipate the need to provide Kosher, Halal, vegetarian and vegan diets. 5. Disposables A. The Contractor shall furnish all disposables and expendables. This shall include, but not be limited to, all paper, plastic, paper towels, garbage bags, plastic gloves for serving, hair and beard nets, meal sacks, sandwich bags and other expendable items used in the preparation of the food service contract. 6. Food Delivery and Service A. The Sheriffs Office shall provide the following: a) Food carts for food delivery b) Insulated thermal trays and lids and thermal liquid dispensers c) Cups and a fork/spoon eating utensil to inmate in general population housing units. B. The Contractor shall provide the following: a) The planning and preparation of all meals taking into consideration nutritional value, food flavor, texture, temperature, appearance, portion control and palatability of individual meal trays or meal sacks b) Supervision and coordination of meal delivery to housing units and the retrieval of trays, liquid dispensers and food carts at the completion of the meal. This may be accomplished by directing distribution and collection using a portable facility radio communication and does not require Contractor escort. c) Service of meals and meal trays removed from housing units within 60 minutes of the meal leaving the kitchen distribution area. Inmates must have a minimum of 20 minutes to eat a meal. BID REQUEST #B2100124 Page 16 7. Equipment and FacfDities A. The Contractor shall provide whatever stock supplies are required to perform under the contract. Contractor shall also supply, at its expense, all other supplies required to carry out its performance. Sid supplies will include, but not be limited to, forms, books, manuals, folders, testing cevices, containers, inmate information brochures, gloves and coverings, and disinfectants. The Contractor may use all equipment owned by Weld County in conjunction with that furnished. Basic office furniture to include desks, chairs and file cabinets currently in place will be available for the Contractor's use. B. The Contractor shall supply, at its expense, on -site office equipment such as copiers, fax machines, pagers, ccalculatrs, pr.�prietary computer hardware and printers. C. The County shall be responsible for the following: 1) Utilities including, but not limited to, electrical power at existing power outlets for the Contractor's use to operate such equipment and hot and cold water as is necessary in the conduct of its work. 2) Maintenance, repair and replacement as necessary of kitchen fixtures, equipment and lamps. 3) Voice telephone and long distance telephone charges necessary for the Contractor to provide services within the scope of the Agreement. 4) Necessary small and capital food service equipment. The Contractor and Contract Monitor must agree such items of equipment are necessary or desirable for the performance of the contract. All Contractor equipment purchase requests must be submitted to the Contract Monitor no later than June 1 of each year for inclusion in the following budget year appropriation request and are subject to appropriation decisions by the Board of Weld County Commissioners. D. All equipment purchased under the contract shall be the property of the County and shall remain on site at the termination of the contract. The County shall be responsible for maintenance of all capital and office equipment supplied and owned by the County through the Sheriffs Office for use by the Contractor. The County will be responsible for replacement should such equipment become nonserviceable due to routine use. E. All Contractor personnel shall be trained in the operation of all kitchen equipment F. Contractor personnel shall supervise all phases of the food service equipment operation to include start-up, cooking usage and cleaning. No inmate shall, without direct supervision, operate any mechanical kitchen equipment. G. Contractor shall insure no food, supplies, materials or equipment provided, acquired or utilized in the performance of the contract shall be removed from the jail facilities for personal use or used in any manner not provided within the contract without specific approval by the County. H. Contractor personnel shall take all reasonable and prudent measures necessary to assure the proper use and maintenance of County equipment. Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Emergencies related to equipment and kitchen facility should be reported immediately to the on -duty Detentions Sergeant and reported in writing to the Contractor Monitor. I. Contractor personnel shall not attempt repairs of equipment. The County will provide preventive maintennce and repair service on all County owned equipment. The Contractor shall not directly contact outside maintenance or repair services unless directed to do so by County Buildings and Grounds staff. J. The Contractor shall be financially responsible for repair of equipment damaged due to negligence of Contractor employees to include damage by inmate workers not properly supervised. K. The North Jail Complex provides two (2) portable radios on the North Jail Complex radio frequency for use by the Contractor at the North Jail Complex. L. Prior to the Contract start-up, the successful bidder and representatives of the Sheriffs Office shall together inspect all equipment and agree upon the condition and working status of each piece of equipment including any needed repairs. A report of any inoperable equipment or equipment in need of repair or replacement shall be generated, agreed upon and signed by both parties. BID REQUEST #B2100124 Page 17 8 o Sanotat o n and Safety A. The County will provide trash disposal, extermination and pest control measures as necessary. B. I _ he Contractor shall be responsible for supplying all disposable cleaning supplies including, but not limited to, chemicals, hand soaps, dishwashing detergents, piper towels, trash bags, rags, gloves, goggles, etc. All cleaning chemicals will be stored in a locked closet (or appropriate metal cabinr?t if flammable) when not ir d.. se and shall be inventoried dai y. All mops, brooms and squogees shall be furnished by the facility and be proper y stored, secured and shall be inventoried daily. Any broken tool shall be secured and extol arged one for one with a replcement t`•,ol. C. The Contractor shall provide medical examinations as required by law for e:,ch employee and appropriate records of these examinations shall be kept on file for inspection by the Sheriffs Office and/or the Weld County Health Departmrnt. Dai y supervisin shall be provided t ensure freedom from illnesses transmissible by food or utensils. Sanitation inspections will be conducted by tree Weld County Health Department. The Contractor is expected to maintain a standard or compliance that en voles the \orth ,ail Complex to obtain the highest possible rating. Any deficiencies noted will be corrected immediately. The Contractor shall provide weekly inspection, supported by written summary provided to the Contract Monitor, of all fod service areas including food preparation, storage, equipment, and temperature. F. Inmate workers under tie supervision of Contractor pers,•.nnel will provide j;nitorial service and cleaning for all food service areas. O. Kitchen utensils and equipment attachments (kitcbrr knives, ladles, etc.) will be urnoshed by she County and will be stored on shadow boards or in a locked c.binet/cage when considered not in service. Inventories of in-service utensils shall be on going and a full inventory is required at least daily. Reserve utensils will be st:•;red in secure location without access by inmates. Reserve utensils will be inventoried a minimum of weekly. J S. Per onnel A The Contractor shall produce and maintain documented personnel policies, ob descriptions with qualifications and procedures that shall include, but not be limited to, an orderly system for hiring, job performance review, supervision, promotion, retentior, cemoion, reduction in force, pay, benefits and a salary classification plan. Contractor personnel shall NOT be considered to be Weld County employees and shall in no way be sub:ect to or receive the benefits of the Weld County Code, Chapter 3, Personnel Policies, as ameided. B. The Contractor shall take steps necessary to maintain adequate staff retention to promote the continuity of service effective working relationships between Cntractor employees and county staff. C. The Contractor agrees to comply with all applicable Federal and state employment laws and will not: a) Discriminate ag irsr any employee or applicant for employment because of rac -, color, religion, sex, national origin, sexual preference or disability b) Provide services to ary offender using critrri : oar eligibility based upon the offender's race, color, religion, sex, national origin, sexual preference, disaoility or nature of th pending charges or convictions D. The Cunty shall have the right to reject the employment by the Contractor of any person or firm, and to require the removal of any person or firm employed or engaged by the Contractor, when it deems such action to be in its best interest and in the best interest of attaining successful implement4ion of its correctional food services program. E. All Contractor personnel sh:Gll obtain a security clearance prior to entering any secure area of th Weld County \orth Jail Comp ex. Security clearance requires ; written security clr rance application to the Weld County Sheriffs Office accmpanied by photocopies of the employee's application to the Contractor and any resume documenMion provided to the Contractor by the Contractor's employee. The emplyee's full name, cate of birth and current home address are required on the application. A security clearance does not supplant the need for a thorough, pre -employment background investigation of employees by the Contractor. No one BID REQUEST #B2100124 Page 18 has a right to receive or maintain a security clearance from the Sheriffs Office. The Sheriffs Office may revoke a security clearance with or without cause at any time. F. All Contractor employees shall be required to sign a statement acknowledging consequences of sexual misconduct and inappropriate relationships with inmates and/or staff and the necessity to abide by North Jail Complex rules. G. The bidding Contractor shall provide a resume from the individual(s) who will be considered for the Contractor's on site food services supervisor. This individual should have prior experience with detention or correctional food services site management. H. The Contractor shall give fair consideration to the employment of the present food service employees bu: only in such numbers as the Contract,•,r deems necessary 10. Staffing and Scheduling A. Proposals should include a staffing matrix that allows for full time on site supervision of the food service supervisor and the optimum number of employees at all times for the efficient �• peration of the food service areas as described in the RFB. B. The on -site food service supervisor is expected to attend a monthly supervisors meeting. C. The Sheriffs Office will provide inmate labor on a daily basis. This labor force may be disrupted due an emergency or major disturbance and may not be available for an undetermined period of time. Every effort will be made to adjust menus and work with the Contractor during any emergency situation. 11. Training A. All Contractor personnel will receive a period of documented orientation including, but not limited to, jail security, operational and emergency procedures and physical plant approved by the Sheriff. The Contractor shall be responsible for employee wages and/or overtime necessary to fulfill this requirement. 12. Security A. Contractor employees are required to prominently display a photo identification card issued at security clearance by the Sheriffs Office whenever an employee is in any area not accessible to the general public. The Contractor shall ensure all photo -identification and visitor passes issued by the Sheriffs Office are returned if employment is terminated. Employees giving notice shall return the photoidentification prior to leaving the building on their last day. B. The Contractor shall immediately notify the Contract Monitor whenever an employee is terminated. C. Contractor employees shall conduct their personal lives in such a manner as to not to discredit or bring public scrutiny upon the Sheriffs Office. The Contractor shall immediately notify the Contract Monitor when any employee has been charged with a crime or arrested. D. The Contractor is resprisible to control all keys obtained from the Sheriffs Office. Keys will be checked out before each shift and back in after each shift to a biometric lock box which the Sheriffs Office will provide access to. Any loss of keys during a work period must be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. The Contractor shall be responsible for replacement of lost keys and all costs relating to re -keying and replacement of lock cylinders required as a result of negligence/or loss of keys. Employees leaving the facility with issued keys in their possession are required to immediately return the keys upon discovery and notification regardless of time of day. Inmates shall never be allowed to handle or have access t keys. E. Inmates will never be in food service areas without supervision F. The Sheriffs Office shall have the right to search and or inspect all personal effects and contents at any time. The Contractor shall ensure employees are aware they have no right to privacy while they are inside the jail facility. G. Contract employees shall be responsible for the security and control of their work tools. Edged or bladed tools shall never be left unattended unless tethered. H. Tools needed by inmate workers will be signed out and signed in. Records must indicate what tool(s), date, time, who issued the tool(s) and the specific inmate worker the tools were issued to. Knives and scissors will be tethered to appropriate work stations, prior to the arrival of BID REQUEST #B2100124 Page 19 trusty prisoners in the kitchen and whenever trusty prisoners are in the kitchen area, using tethers supplied by the facility. I. Missing tools shall be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. J. Broken tools, whether the property of the Contractor or County, must be surrendered to the Sheriffs Office for disposition. K. The Contractor shall maintain control of and inventory cooking and serving instruments such as spoons, spatulas, etc. daily at the end of and change of inmate worker shifts. 13. Inmate and Client Grievance Procedure A. The Weld County North Jail Complex maintains an administrative process for inmates to seek redress of complaints. Inmate grievances directed to the food service supervisor shall be monitored to detect areas of concern. Grievances to food services shall be documented on a log as to type of complaint, date received, and decision in favor or not in favor of inmate and date the response was returned. Responses shall be prepared within three days of receipt. Responses will be returned to the inmate through the Contract Monitor. 14. Documentation and Reporting A. The County shall have the unfettered right to monitor the Contractor's work in every respect. In this regard, the Contractor shall provide its full cooperation, and ensure the cooperation of its employees, agents, and subcontractors. Further, the Contractor shall make available for inspection and/or copying when requested, original time sheets, invoices, credentialing statements, education and training records, and any other data, records and accounts relating to the Contractor's work and performance under the Contract. In the event the Contractor does not hold such material in its original form, a true copy shall be provided. B. The following reports and documentation shall be provided to the Contract Monitor: a) Unspecified Frequency: 1. Copies of any and all Contractor internal administrative inspection and site audits completed by the Contractor or Contractor personnel at the North Jail Complex site b) Daily Frequency: 1. Changes to planned menus 2. Menu substitutions for regular and special diets and reason for substitution 3. Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Post -Emergencies reported in writing to the Contractor Monitor after immediate report to on -duty Detentions Sergeant. 4. Any documented inmate illnesses attributed to food service operations c) Weekly Frequency: 1. Summary of weekly inspection results of all food service areas including food preparation, storage, equipment, and temperatures. d) Monthly Frequency: 1. Grievance log e) Quarterly Frequency: 1. Written results of quarterly menu evaluations within ten (10) days of completion f) Annual Frequency: 1. Contractor equipment purchase requests and revised meal and food pricing requests no later than June 1 BID REQUEST #B2100124 Page 20 ADENDUM WELD COUNTY JU TICE SER:,:`ICES EARTENT FO ` SERVICES 1 Additional Notic e•>_. to idders: In addition to the merchandise, equipment, services, compensation and timelines enumerated in this Request for Proposals for Inmate Food Services by the Weld County Sheriffs Office, Weld County further and herein this Addendum, seeks interested bidders to also include, propose and/or expand merchandise, equipment, and services at one (1) additional location under the distinct operational control of the Weld County Justice Services Department. All relevant expectations and qualifications outlined in the bid from the Sheriffs Office are applicable here unless otherwise noted. If the bidder can provide food services for the Weld County Sheriffs Office at the Main Jail, but not at the location listed below, or vice versa, it shall not disqualify them from consideration. The distinct location for the Weld County Justice Services Department is at: A. Alternative Sentencing Programs (Work Release Facility) 1390 N. 17th Ave. Greeley, CO 80631 B. ain Points of Contact: Weld County Justice Services Department (main administration) 901 10th Avenue P.O. Bx 758 Greeley, CO 80632 Doug Erler, Director, 970-400-4847 derletveld.co.us Dianna Campbell, Alternative Sentencing Programs Director (Work Release Facility), 970- 400-2990, dcampbell@co.weld.co.us 2. Pry ram Descrin A. Work Release is an alternative sentencing program and separate facility placement option for the Courts in lieu of using the Weld County Jail for adult sentenced misdemeanants and traffic violators, and/or as a condition of some felony probation offenders. The program permits offenders (clients) to continue working in the community while satisfying a jail sentence. This program was previously operated by the Weld County Sheriffs Office and in January 2016 the Board of County Commissioners transferred it to the Weld County Justice Services Department. The building is considered a staff -secure facility, meaning it is not a locked down facility. Pre -pandemic, the average daily population at the Work Release Facility was approximately 190. Today, ifs close to 100 clients and slowly increasing. B. The current vendor prepares and delivers approximately 30 meals daily (7 days a week, 365 days a year) to the Work Release Facility. It is anticipated this amount will stay relatively the same for any future contract period. For continuity of service and ease of administration, the objective is simply to bridge daily food services from the Sheriffs Office at the North Jail Complex to the Work Release Facility, however this is not requirement. ren ritno n i'--nom ararr BID REQUEST #B2100124 Page 21 C. The Work Release Facility has no onsite kitchen, and all food preparation must be done offsite and delivered. Clients in the facility can purchase food through a myriad of onsite vending options, which includes the provision of small entre meals. Clients can also store, retrieve and consume certain microwavable food products. This Addendum seeks to supplement over ll food services for the clientele and especially for those who cannot afford food purchase through the vending machines and/or who have special dietary needs. 3 Food Services Necessities: Sone are illustrative in nature. A. he selected bidder shall be responsible to plan, coordinate, handle, prepare and provide nutritious meals daily for clients at the Work Release Facility and at a time(s) agreed upon by the Main Points of Contact in this Addendum. Food shall be prepared and delivered as soon as possible thereafter to the facility. B. Provide at least three (3) meals, including one hot meal, in each 24 -hour period. C. At preset times, communicate daily with designated Work Release staff on the number of meals required for that day, which may include "to go, sack lunch" meals. D. Prepare and deliver to the facility the number of meals requested for that day via the use of a clean, temperature -controlled vehicle and storage. Each individual meal should be prepared in a manner that is palatable and visibly pleasing and at appropriate temperatures per food service industry standards. E. Beverages are not needed, unless however, the beverage supplements the dietary and nutritious value of the meal(s). F. All meals should be prepared, delivered and served in clean, disposable secure containers or otherwise securely wrapped meal trays or sacks. Ideally, meal menus and portion sizes served at the Weld County Jail for each day should be commensurate at the Work Release Facility, unless otherwise agreed upon by the department and selected bidder. G. Prepare special meals, approved by a registered dietician, as requested by Work Release personnel including, but not limited to, medical, therapeutic and/or religious meals with condiments. H. Work Release staff shah promptly store delivered meals in secure, onsite refrigerators. T items shall remain the property o' Weld County. ese I. Work Release staff will be responsible to give out the meals to approved clients, for routine cleaning and housekeeping of food storage areas, and overall maintain high standards of sanitation per State and local regulations. Work Release staff shall be in control for removal of trash and garbage associated with daily food services. J. The selected vendor shall be given prompt entry access to the facility for meal deliveries and always under the direct observation of Work Release/County personnel. Clients may be asked to assist in the transfer of d from the vehicle(s) to storage areas in the facility; no independent assistance shall be done by clients with the selected bidthtr. K. If any unsafe or negligent work is observed, Weld County reserves the right to refuse access of any bidder personnel to the facility. In these instances, the bidder will be informed for resolution. The bidder and the department/Sheriff's Office shall work in cooperation with one another. BID REQUEST #B2100124 Page 22 L. The selected vendor shall be responsive to any discrepancies or incomplete deliveries or concerns. 4. Invoicing, Compensation, Service and Maintenance Separation A. Bids should include provisions to separate accounts between the Weld County Sheriffs Office and the Weld County Justice Services Department. Separation of accounts methods should propose the same and/or differences in equipment, installation, and services at the different locations. B. The Weld County Justice Services Department shall pay the selected bidder a cost per meal basis. The selected bidder shall submit weekly (or as agreed upon by the parties) invoices to the department on dates agreed upon by the department and based upon the number of meals requested per day. The department shall reimburse the selected bidder for services billed pursuant to its normal procedures for payment by the Weld County Accounting Department and from the date of verification that services were satisfactorily performed. The department is interested in determining which bid will result in the best service and at lowest cost. Overall, respondents are encouraged to provide a narrative summary explaining their reasons for their quoted rates. The successful bidder is expected to be aware of and to comply with all relevant law regarding provision of food services. If there are any changes to the law during a term of a contract, or if the changes alter the rates and/or service requirements, the selected bidder and Weld County must first agree in writing prior to modification of the agreement and before any implementation. 5. Accounting Procedures A. The accounting procedures and internal financial controls of the selected bidder shall conform to generally accepted accounting practices in order that the costs allowed by the department's request can be readily ascertained and expenditures verified. 6. Reports, Records and Inspection of Records A. The selected bidder shall keep full and accurate records of the meals served to the Work Release Facility. A copy of the records shall be supplied to the department's designated representative with the invoices. In addition, the successful bidder shall retain all records related to the services provided for a term agreed upon by the parties after the termination of any agreement. All records related to the service provided under this bid addendum request shall be available for auditing by Weld County at any time during regular working hours. 7. Award A. The selection committee consisting of the Weld County Sheriffs Office and the Weld County Justice Services Department, shall evaluate all responses submitted to this Bid request, to include all specifications listed in this Addendum. Each party will evaluate the food services needs at their respective locations and with attention to efficient scalability across operations. If deemed necessary by the Weld County Board of Commissioners, separate agreements by the Weld County Sheriffs Office and the Weld County Justice Services Department with the selected bidder may be necessary. It is the hope that one bidder will be selected to provide services for the Weld County Sheriffs Office at the jail and the Weld County Justice Services Department at its Work Release Facility, but not a requirement for award of a contract. END OF ADDENDUM BID REQUEST Page 23 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2100124. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM BY (Please print) BUSINESS ADDRESS CITY, STATE, DATE ZIP CODE TELEPHONE NO FAX TAX ID # SIGNATURE E-MAIL **ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 8. ATTEST: Weld County Clerk to the Board BY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller BID REQUEST #B2100124 Page 24 4 IP ;404°2 2•f''''.4.' � v o-+ r. ,•.•. . dr:�: 5:47.:1,::::.4...:.e. A,�;'t •N a .a6, e ;, t C•• •L ;.L • •) • • rC+$a•=:f••V..• ‘11.,-(t, y t'ryR tit•ti� • m` •s yy r • ;,• • • t•. • %F.•Ls o .. r • -ft'. . • 1.• ut 7,2(1.41,1•1•4 Is •r- "4 "ISk •. . a ^` nei^..4.'i�� y. . • nX- ff•• ,r• J lW`s r,•� ... irEW,0tt •:i • •p'. .. aev p9`�t'`„ - 1 • .- 4 a� 1;154.04p. f Li }'h ut ee •�Cn•• . c %n 'Y 1;ii :A :52.1:14 i. LT' e• a. Cr.' j"' " RI Try te-vicii ■ for the Weld County Sheriff's Office "4 •�i Weld County Jail North Complex and Justice Services Department Nu r: B-2 100124 ;).e 13, 2021 October 10, 2021 Lieutenant Matt Elbe Weld County North Jail Complex 2110 0 Street Greely, CO 80631 Dear Lieutenant Elbe: TRINITY SERVICES GROUP Trinity Services Group, Inc. is proud to submit our proposal for the professional management of the Weld County's inmate food service program. Trinity has provided quality food service for the corrections industry for over 30 years. Our commitment is to deliver a quality food service program, including good food, properly trained staff, fiscal responsibility, and efficient response while maintaining safety and security. Trinity's programs are built upon a solid foundation of operating systems, controls and strong local management, and comply with the American Correctional Association Standards for Food Service. Trinity's qualified teams are part of our plan to attain our mutual security goals with no inmate disruptions. We welcome any questions you may have, and we look forward to our presentation so that we can elaborate on our proposal and capabilities for providing services to the Weld County. Please feel free to contact our representative, Ron Torres, at 505-238- 5365, or Ronald.Torres@TrinityServicesGroup.com. Sincerely, David M. Miller Chief Operating Officer Trinity Services Group, Inc. • 477 Commerce Blvd. ® Oldsmar, Florida 34677 ® 813-854-4264 rn 'era rir -c' Table of Contents it t_� 'W• a: ti.n.Y—w z..,44"711.71%l Ti5 ' i iniktAtItAbana A aitsa-3RRltv:r+�t""•� 1 Proposal for Inmate Food Service for Weld County Sheriffs Office ts • b [t. C 4 r> • a • •a • , t 7 gar cc v • • ac , a,.i . Y Y •• C •• y • a s• s • • • Executive Summary 4 Point -by -Point RFB Resonse • a • a • a a N • • aaom@9maaIan•••®®mm12 SECTION 1: GENERAL INFORMATION 13 A. Overview 13 Be Mandatory Pre -Proposal Conference a 00eeaaaaaaaa.ea.a.aaa••aaaaaaaaa13 C. Introductory Information mega a•aeeaeaaaaaaaaaaaaaaaaaaaaaaaaaaaa14 D. Time Requirements 15 E. General Requirements 15 F. Project Information a OOOOO a OOOOOOOOOOOOOO a a OOOOOOOOOOO a ea a a a nee a a as a a 16 G. Staffing Requirements .. m a a 08 OOOOOOO.. 0 00 0 e.. a• a a 9•. 00 a OOOOOO a Oa e a a. a a a a 1'7 H. Contract Monitor 17 I. Compensation 17 J. Objectives of the Request for Bid 18 K. Minimum Qualifications ...•aaaa•aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa19 L. Mandatory Requirements for ALL Proposals 28 M. References 47 N. Selection Criteria 088 a OOOOOOOO 0000060080068a a a a a a a a a a a a a a a Oa a a a a a a a e a a OOOOOOOO a OOOOO 48 1. Price a• 0 B 0 a a ea a OOOOOOOOO mm OOOOOOOO a a Ogee a OOOOOOO a OOOOOOOO 800 a e 48 2. Food Preparation Procedures 52 3. Corporate Stability 93 4. Project Personnel 111 5. Security and Sanitation Procedures . a a a a a a s a s 0 008 800000000000606 a a a 166 6. Emergency Contingency Plan 186 O. Award 195 P. Questions/Inquires/Addendum 195 SECTION 2: SPECIFICATIONS 196 1. Purchasing 196 2. Storage 197 3. Inventory OOOOOOO 0000 a OOOOOO 0006 08 OOOOO a • a a OOOOOOOOOO a • a OOOOOOOOOO a a a • • 197 4. Menus 198 5. Disposables 199 6. Food Delivery and Service 199 7. Equipment and Facilities 200 ca c c O U O a� 2 Proposal for Inmate Food Service for Weld County Sheriffs Office 8. Sanitation and Safety . . . . . • . . • • . . . • . • • . . . . • • 0 . • • • . . . . . . . . . . • . . . 00 . a . . . . 203 9. Personnel 204 10. Staffing and Scheduling 206 11. Training 206 12. Security 0 . . . • . . . . . . . . . . . . • . . . . . . . • . • • • • • . • . . . • . . . . . . . . . • . . . . . a • .20.I 13. Inmate and Client Greivance Procedure 209 14. Documentation and Reporting 209 ADDENDUM 217 1. Additional Notice to Bidders 217 2. Program Description 218 3. Food Service Necessities: Some are Illustrative in Nature 219 4. Invoicing, Compensation, Service and Maintenance Separation 221 S. Accounting Procedures . . . . . . . • • . . • . • B . • . . • . . a a • . . . • • a . • . . • • . • • 221 6. Reports, Records, and Inspection of Records 222 7. Award 222 N C N C O U 0 a� 3 4,1 A'. fa/ r' a2" or ..e}hgri 43104 t e t+iCm�"; . ry 'wH •.tea'" city " ,..• I ri;�rr'inn•rrd hY0.-.'S•:•V.9rr..• .FF < °y rq ID i�..w •0 :rte• • C 2. • xa q:••• •n. v+ • . •<p ,T • ti amt t•y 4.. rya. 77y w V'.p b t• r. ^4 •••..: ape ra s• .14 17 t r VP` -/$•;`'S.1**,. / -ti I• • tr- 7W•r i°•G• o Atirp %kJ 'Qi gr ~2'1 •Qn ti .`rr "0. • • m rA• v, •• k".•r, • r •. •• "',"'my -I, AL2 4.?df,•..,1, ".. yjmnit'WG-b Executive Summary 0 1. a• r. Nf • d'r 4.? xCe '. —ea �r' : acr�vie i ` .r[.,".7^ ty`E'`n 3• av:°�' .t' •"°9 • p yy• �• • r °Cf .r•(AtiZ��r�il� r-i-•��•�r: ,' ` . fit;.". J. I₹ti :a., 1•• �<a Ye •rta .Le �i • R • tx tea C't•• • pterit a7" o • to 4 pr �✓/P J° r�a at 4 Proposal for Inmate Food Service for Weld County Sheriff's Office Executive Summary Introduction We are truly excited about the opportunity to provide high -quality, cost-effective, and top -tier food service to the Weld County Jail. Trinity Services Group is the largest independent, comprehensive food service provider in the corrections industry. We are committed to providing customized, cost -saving solutions that meet each of our customer's expectations. This commitment has resulted in a high level of customer service satisfaction, which we take great pride in delivering. Trinity has been a leader in the correctional foodservice industry for more than 36 years. We formulate our operational plans to thoroughly understand the critical role foodservice plays in the correctional environment. On -time food and well-fed inmates generally lead to a happier and more content inmate population, generating fewer complaints, grievances, and incidents. We strive to positively contribute to your goal of running safe, secure, clean, and orderly facilities. We excel in all areas outlined in our proposal and can deliver on everything that we have proposed. We have extensive knowledge of Colorado Jail Standards on Jail Operations, American Correctional Association standards, and the requirements outlined in this RFP. We pledge that our foodservice operations will meet, if not exceed, all of your needs and expectations! As you continue through this process, we encourage you to build trust in our competency by contacting our current accounts throughout the State of Colorado and across the country. They will attest to our ability and willingness to adapt to their specific needs. Our operations are transparent; we encourage and welcome your inspection, and we assure you Trinity's professional, fiscal, and operational management provides the most cost-effective, efficient, and proactive operation. a N U N W 5 Proposal for Inmate Food Service for Weld County Sheriff's Office K w C_ ' ra Trinity food partners across the State of Colorado including the below locations: a a • Pueblo County El Paso County Mesa County Larimer County Washington County Bent County Morgan County Logan County Crowley County Trnt Nd corn er is s mat re nsTv teyourf Here's so s0 ry >- 1 n: We will treat the Weld County Jail and Jail operation like you are our ONLY customer. This 6 •ne Customer" approach engages the resources, processes, and systems of a national company applied with our singular focus on Weld County. ur Operation Plan has been carefully developed based on what we learned through this RFP process. Our offer includes: taff wages that will support strong recruitment and retention. Trinity understands that labor costs are increasing significantly across the country, including in Weld County and Greely Colorado. We also know that paying the appropriate wage is imperative to successfully recruiting and retaining quality staff for the Weld County Jail. This is even more important in today's pandemic environment that is leaving jails with limited availability of inmate labor. Retention of quality staff is never easy in a jail environment. Trinity has conducted a wage analysis of the Weld County and Greeley area specific to this response to balance this. We have found that the Weld County and the Denver greater area labor market is one of the strongest in the Western United States. We know that failing to account for appropriate wages will only result in a high vacancy rate, leading to operational problems that negatively affect the kitchen operation, and of course, your security efforts. We respectfully encourage the County to inspect both the staffing patterns and wage offerings that other respondents submit. We believe that lowering the price per meal by not offering the appropriate compensation for the area will ultimately become a problem for your operation and security. Proposal for Inmate Food Service for Weld County Sheriff's Office A ® Colorado presence. Along with our onsite Food Service Manager, you will have a General Manager, Leland Smith, and a District Manager, Matt Piro, who both live in Colorado Springs. Additionally, we have our commissary warehouse located in Denver. The staff at that warehouse will support foodservice operations in an emergency. We can say confidently that all our current Colorado accounts will provide strong recommendations for Trinity. Emergency Preparedness is at the forefrnzt of our operations® Trinity has established a large presence along the coast of Florida, Puerto Rico, and Texas. We have dealt with emergency situations primarily due to Hurricanes and flooding and have become very proficient. This was never more evident during the ongoing pandemic. Staff and inmate worker shortages are occurrences that most jails in the country have experienced during the past 18 months. Trinity's Colorado team has kept our operations efficient and our clients satisfied. We will provide Weld County with the same planning and preparedness that has fostered our success in this difficult time. We have provided information on our emergency plans for your review in response to your RFP question E of section 3. Menu Develo -rent and Dietitian Services. Our Dietitians and Menu Development Team have developed a 2800 calorie, 28 -day rotational menu specifically for Weld County. We created the submitted menu to meet your RFP specifications. Our menu team will continuously work with our onsite staff and your staff to ensure regular menus and special dietary menus meet your expectations. If ever the need arises for substitutions, we will work with the Command Staff of Weld County to be sure we serve appropriate caloric and nutritional values. 21 urW> ! asing Power wer !•' r t Work for You® Led by a dedicated purchasing department working alongside our menu development team, Trinity can secure high -quality products at competitive rates. Due to our high volume of purchases, our purchasing team can issue RFPs for our menu offerings and have them competitively bid on the opportunity to provide us with products. Weld County can be sure you will share our continuous efforts to find the best products at the most cost-effective rate. Our cost- effective menu does not sacrifice taste or nutritional value. Our team also has proven valuable during a crisis when labor shortages occur, or supply lines are disrupted. During the ongoing pandemic, the team has worked to assure that products arrive on time and the facility operations go uninterrupted. a E C,, a) N W 7 Proposal for Inmate Food Service for Weld County Sheriffs Office Say itation and Security Procelures are also a large part of our offering. We understand the importance of having clean and orderly facilities along wit a quality tool control program. These two issues are uncompromising in our partnership with helping you operate your facilities safely and securely. ur team is trained and understands that "we don't clean up for company!" Trinity Take Out is our hot, cook -to -order meal option for your inmate population. If Weld County desires, our partnership with the Keefe Group allows these meals to be made available for purchase by an inmate via their trust account and/or family and friends via our Weld County -specific website. Trinity Take Out is another behavior modification tool to assist the County's security efforts further. Net en m ?rinity utilizes a software system named NetMenu. NetMenu was developed specifically for the corrections environment. NetMenu has hundreds of diet menus immediately available to our staff in the facility. This robust software ensures that inmates always receive the correct diets while also tracking usages. The ability to provide accurate reporting supports the County's litigation and grievance efforts. Ou software also assures that we can provide Weld County with accurate and easily verified weekly billing. • Pricing for the Alternative Sentencing Pro.L rt r S (work relese frcillty).Trinity will provide a credit back to the County (amount indicated on the pricing page.) Trinity would like to meet with the County to determine how you would like to apply this credit. Executive Summary Proposal for Inmate Food Service for Weld County Sheriff's Office ® Corporate Stability and Experience. Trinity has been in the jail food service business for over 35 years. We service 360 locations nationwide and serve over 220 million meals annually. Our sole focus is on jail and prison populations! ��RI�� ITY SERVICESBy The Numbers GR(7UP Over 360 Locations Kos%*)1( in 38 States & Puerto Rico Serving Departments of Correction in: Florida, Arizona, Massachusetts, Vermont & Puerto Rico Partnerships with: CoreCivic MTC Members of: ACA AJA National Sheriff's Association National Association of Deputy Wardens 196,000+ rr LidInmates Served Yearly L 220M Meals Served Yearly Over 0 2,900 � °�'� Team Members I I4,OOO e Supervised Inmate Workers i i a N N U X W 9 Proposal for Inmate Food Service for Weld County Sheriff's Office Right People in the Right Positions The following personnel who will oversee Weld's operation have been in the same positions ffor° over four years. None of our competitors can boast of such stability° Matt Piro is the District Manager responsible for the State of Colorado and your account. Matt brings over 22 years of correctional food service experience. His attention to customer service ensures that your facility's food services will run efficiently and effectively, the way you envision it running, every day. Matt lives in nearby Colorado Springs and will have a regular presence in your facility. Leland Smith is the General Manager responsible for the State of Colorado and your account. He will be visiting or consulting our staff at the Weld County Jail at least once, if not twice, each week. Leland has worked for Trinity in the corrections food business for over 13 years. Prior to bringing his talents to our company, Leland obtained his Culinary Arts Degree and worked as an Executive Chef. Leland also lives in nearby Colorado Springs! Victor Rendon is our Operations Vice President. He brings over 30 years of experience (15 as the West Region Vice President) to your account. Again, this high-level management stability is unmatched by any of our competitors. Laura Donnelly, RD, LD is our Registered Dietitian and has over 22 years of experience as a dietitian and has been actively working for Trinity for 14 years. Laura is currently responsible for all menu and diet development. Laura is a proud graduate of Texas Christian University. Ronald Torres is our Regional Sales Director. Ron was promoted up the chain of command at Bernalillo County, starting as a Corrections Officer in 1987 and becoming Chief of Corrections in 2005. In 2012 Ron retired as Chief of Corrections for Bernalillo County after 25 years as corrections professional. Ron is committed to constant contact with the Weld County Jail Command Staff to ensure continued responsiveness and compliance. The experience of these key people and the other assembled team members will more than meet this project's needs and provide unparalleled service for your facility. We have been operating food and/or commissary in Colorado for over 30 years and are very excited about the opportunity to add Weld County as one of our food partners! 10 Proposal for Inmate Food Service for Weld County Sheriffs Office O Trinity Services will provide you with a properly staffed, trained, and compensated team, which provides Weld County with the proper tools, support, backup systems, accountability, and detailed reporting with audit trails. Together, these things combine to provide high -quality food services, and our synergistic approach affords the best overall operation, service, value, and price for the Weld County Jail. We understand that fancy proposals don't make for good operations. What's most important to us is our reputation in the industry and what our current customers think and say about us. We are confident that all our Colorado accounts will provide you with a positive reference regarding our food service program We respectfully invite the County to call on any of our customers and verify this claim! Successful foodservice is dependent on both management within and outside the institution. Our local and regional support, versatility, innovative thinking, and willingness to think outside the box are why we respectfully ask the Weld County Jail to consider a food service partnership with Trinity Services Group. We realize that the only way to establish and keep long-term customer loyalty is by earning it, and this can only be accomplished by consistently working together with the County to meet all your needs. co N "S" U X W :§ 4412.2. alEnteaiWa-Dpel4; " Ur • R t.r ..�y2• ✓Yr"�`y r v • ••£•.°.•21:::.°) � . . +sy?. sen as 0 a .4 v.., • q.°. deaf” '-I• ors. , • 'e;. c"+� '3 ". J [:i' ask'§. •° • .2 ;ys �y, ,:il'JY'. w,: k elar � S'6 ^dSS,��tl m F 0 h .r 44:_e.,.,2 j.. ,•,� Ira, 4 -kVgf • fe.. to. �.V W. . n:e 3�. 14‘411 Aj. •.10. I °• • G}'i.y,a . 4%.9tp,:yMGiVk• ' .».' _• °_ . LL' n Point -by -Point RFP Response YNP •. 14,4 ;r a. a"a �Jw • St. ^Y:an !e . at ab ,CA�n��d Jrs Let' •"mow fe y. "fit e 12 Proposal for Inmate Food Service for Weld County Sheriff's Office Sectian ne Ge e r � ,Tl infonnatlon A0 verviewe Through this Request for Proposal (RFP), the Weld County Sheriff's Office and the Weld County Justice Services Department, hereinafter referred to as the County, respectfully request proposals from responsible and qualified fires for a fully operational, flexible, secure and reliable Inmate Food Services provider. The provision of inmate food services and the quality and reliability of such service are a high priority. Firms who submit a response to this Request for Proposal (RFP) shall be responsible to submit technical and service solutions based on their programs that meet or exceed the goals and objectives herein. Trinity has read, understands, and will comply. The initial agreement, issued as a result of this RFP, will be for a period of thirty-six (36) months, beginning approximately January 1, 2022 to and including December 31, 2024. The County shall have an option to renew the agreement for two (2) additional periods of one (1) year each, with the same terms and conditions. Each option is to be exercised no later than sixty (60) days prior to December 31, 2024, and December 31, 2025. This agreement and/or any extension to the original period of a subject agreement shall be contingent upon the County's satisfaction with all products and services received during the preceding agreement period. Trinity has read, understands, and will comply. Mandatory Pre- ''roposa l Conference® A Mandatory Pre -Proposal Conference to familiarize respondents with the scope of work and to answer questions will be held on Wednesday, September 15, 2021 at 1:00 PM (MDT) at: Weld County North Jail Complex 2110 O Street Greeley, Colorado 80631 Trinity has read, understands, and will comply. Respondents are requested to RSVP to Lieutenant Matt Elbe via e-mail at melbe@weld- gov.com by Wednesday, September 8, 2021 at 5:0 0 PM (MDT) with the number of persons attending the Pre- Proposal Conference. Trinity has read, understands, and will comply. A Driver's' license or other picture identification is required for entry. Trinity has read, understands, and will comply. N N i Q 1>• is? seE d LPL a 'o a 13 Proposal for Inmate Food Service for Weld County Sheriff's Office During the Mandatory Pre -Proposal Conference, Weld County will only answer verbal questions. Written questions will only be considered from service providers that had a representative at the Mandatory Pre -Proposal Conference. Trinity has read, understands, and will comply. Questions regarding this proposal must be submitted in writing to Lieutenant Matt Elbe by e-mail to meibe@weldgov.com no later than Wednesday, September 22, 2021 at 5:00 PM (MDT,)G Trinity has read, understands, and will comply. ll provider questions received from all service providers that had a representative pres- ent at the Mandatory Pre -Proposal meeting will be consolidated, answered, and posted on haps://www.bidnetdirectecom/ on or before Wednesday, September 29, 2021 at 5:00 PM (MDT). Trinity has read, understands, and will comply. C I ry Inform ► ti The Weld County North Jail Complex is located at 2110 "O" Street in the city of Greeley, Colorado within the 1-25 corridor between Denver, CO and Cheyenne, WYThe North Jail Complex is a direct supervision county jail; meaning deputies are posted within each housing unit to directly supervise and interact with inmates. The North Jail Com- plex holds only secure, adult offenders and possibly a small number of juvenile offenders whose cases have been transferred to adult court, i.e. direct file juveniles. The Weld County North Jail Complex (NJC) originally opened in 1997. Over the years, the North Jail Complex has expanded into a four -wing jail facility with 41 housing units of various sizes and a bed capacity of 1335. The peak census at the North Jail Complex occurred on October 17, 2019 with 822 offenders. The average daily secure jail population during the 12 -month period prior to July 31, 2021 was 616. This number is projected to trend upward as the law enforcement community recovers from changes in policing as a result of COVID-19 and adapts to changes in state legislation regarding law enforcement action. It should be noted that the number of inmates in custody is dynamic and may Fluctuate rapidly within a 24 -hour period. Trinity has read, understands, and will comply. The mission of the Weld County North Jail Complex is to, "To accept and lawfully hold prisoners in a safe, humane, wholesome environment that returns people to the commu- nity better, or no worse, than they arrived." Trinity has read, understands, and will comply. Proposal for Inmate Food Service for Weld County Sheriff's Office D© Time R q irements Tentative Proposal Calendar: August 24, 2021: Request for Proposal distributed September 15, 2021 @ 1:00 PM (MDT): Mandatory Pre -Proposal Conference September 22, 2021 @ 5:00 PM (MDT): Due Date for RFP Questions September 29, 2021 @ 5:00 PM (MDT): Responses to RFP Questions Posted on BidNet October 13, 2021 @ 1:00 PM (MDT): Request for Proposal due date October 14-22, 2021: Committee Review November 1, 2021: Proposal Award January 1, 2022 Contract Start Date The Weld County Sheriff's Office reserves the right to change the schedule of events, as it deems necessary. In the event of a major date change, an addendum will be posted to https://www.bidnetdirect.com/. Trinity has read, understands, and will comply. E0 General Requirements: To enable the selection committee to fairly evaluate each proposal response, each respon- dent shall use the following proposal format: Cover Letter Table of Contents Executive Summary Point -by -Point RFP Response Additional Information, Attachments or Exhibits Trinity has read, understands, and will comply. The proposal submitted in response to this RFP must be a Point -by -Point response in the format requested above. Any serious deviation from this format shall be cause for rejection of the proposal response. All proposals submitted shall become property of the County. At the discretion of the County, firms submitting proposals may be requested to make presentations as part of the evaluation process. The County will not reimburse the respondents to this RFP for any costs associated with the preparation and submission of said proposals or in the preparation for and attendance at a presentation. The County reserves the right to request any firm submitting a proposal to clarify their proposal or to supply additional information necessary to assist in the County's selection. All firms must be able to meet all of the requirements set aside in this RFP. Trinity has read, understands, and will comply. 0 a c 'o a. 15 Proposal for Inmate Food Service for Weld County Sheriff's Office All proposals stall include all of the information requested in this RFP and any addi- tional data that the respondent deems pertinent to the understanding and evaluating of the proposal. The respondent should not withhold any information from the written response in ant!cipation of presenting the information orally, since oral presentations may not be solicited. All proposals shall meet, at a minimum, all criteria outlined in the following sections. Trinity has read, understands, and will comply. F Project t information: The contractor shalifurnish all food and labor to provide three (3) meals each day, seven days a week for secure inmates at the North Jail Complex. The food service at the North Jail Complex shall also include sack meals for inmates being transferred to and from court or the Southwest Substation. Inmates in the booking area of the North Jail Com- plex shall receive the same hot meals on the meal schedule as secure inmates in the gen- eral population areas of the jail. Trinity has read, understands, and will comply. Information regardings meals is in- cluded later in :his proposal. Food service shall also include special dietary meals and sack meals/'snacks" when ordered by the j;Ill physician as well as religious, vegetarian, and vegan diets when ap- proved by the Thrector of Inmate Services or her/his designee. Trinity has read, understands, and will comply. Information regarding dietary meals and sack meals is included later in this proposal. The North Jail Complex currently serves a hot breakfast and dinner with a cold lunch. Hot and cold meals may vary depending on the needs of the facility with appropriate approvals. All meals shall be prepared at the North Jail Complex kitchen. Hot meals at the North Jail Complex shall be portioned on thermal trays and stacked on food tray carts for delivery to each housing unit. Hot and cold beverages shall be provided from a thermal liquid dispensing unit placed on each food cart for delivery to each housing unit. All North Jail Complex general population inmates are issued a cup and a combination spoon/fork utensil. Trinity has reac, understands, and will comply. Information regarding meals and meal delivery is included later in this proposal. N N O Q N O a wilows 0 a Proposal for Inmate Food Service for Weld County Sheriffs Office The Contractor may also be requested to perform catering services, such as refreshments and lunches, for meetings and recognition events that the County will pay for by separate invoice. Security staff at the North Jail Complex is encouraged to eat the same meal tray served to secure inmates for purposes of quality control and effective offender supervi- sion. Staff is not charged for an inmate meal tray and there is no regular staff dining facility or other specialized staff meals. Trinity has read, understands, and will comply. Information regarding catering is in- cluded later in this proposal. a Staf ngRe uireme .ts The current Contractor has approximately S full tune staff employees on site, but each respondent must provide a staffing matrix as part of their proposal. Two shifts of trusty inmates are directly supervised by Contractor staff to provide appropriate labor to meet current facility needs. The trusty inmate numbers do fluctuate, and the contractor is expected to still meet the requirements offood service for the North Jail Complex. Trinity has read, understands, and will comply. Information regarding staffing and personnel is included later in this proposal. FL Contract) Monitor: A contract monitor shall be designated by the Weld County Sheriff's Office who shall act as the agent of Weld County for the purpose of serving as the County's contact person for the Contractor, overseeing performance and completion of the Contract pursuant to its terms and receiving, reviewing and processing billings from the Contractor. Trinity has read, understands, and will comply. L Co ens ti no As full and complete compensation to the contractor for all food, labor and materials furnished and all services performed pursuant to the Contract, the County shall pay the Contractor monthly or weekly payments upon submission or properly certified invoices approved by the Contract Monitor. Compensation will be based on the applicable daily meal costs in relation to inmate population at the North Jail Complex as expressed in the awarded bid proposal and annual meal cost adjustments agreed upon and approved by the Weld County Board of County Commissioners. Trinity has read, understands, and will comply. 17 Proposal for Inmate Food Service for Weld County Sheriffs Office An invoice for the North Jail Complex must be submitted within the first five (5) working days of each week or month for services provided in the preceding week or month. North Jail Complex invoices must itemize the number of breakfast, lunch and dinner meals served each day, total number of meals served daily and the cost per meal price quote. Trinity has read, understands, and will comply. Jm bjectIves of the Request for Bid 10 To provide data necessary for the evaluation of competitive proposals submitted by qualified firms. Trinity has read, understands, and will comply. 2. To provide a fair method for analyzing submitted proposals. Trinity has read, understands, and will comply. 30 To result in a Contract between the successful bidder (unless all proposals are reject- ed) and Weld County that will provide: a. Quality food service for inmates in the secure custody and control at the Weld County North Jail Complex; Trinity has read, understands, and will comply. b. Operation of a food service program 7 days a week, at full staffing, using profession- ally trained personnel; Trinity has read, understands, and will comply. cm Administrative leadership that provides for both cost accountability and respon- siveness to the contract administrator; Trinity has read, understands, and will comply. do Assurance that required federal, state and local requirements and health and food preparation standards are met; Trinity has read, understands, and will comply. eo Food services guided by the American Correctional Association standards for food services Trinity has read, understands, and will comply. It is understood that no binding agreement will exist between the parties until said Con- tract is executed. Trinity has read, understands, and will comply. Proposal for Inmate Food Service for Weld County Sheriff's Office K. Jt'!intG�1 l�:u�6� f' a°u 111 cations To be considered for award of this Agreement, the bidder must meet the following mini- mum qualifications: The bidder must be organized for the purpose of providing food services and have previ- ous experience with proven effectiveness in administering correctional food service. Trinity has read, understands, and will comply. Ex*•erience and Reputation Trinity Services Group, Inc., was formed in 1990 to provide food services in correctional settings for inmates and correctional staff. Originally focused in the Southeast, Trinity Services grew quickly and by 2000 was the largest provider of inmate food services in the region. Over the years, several mergers and acquisitions have taken place, the latest being acquiring 100% ownership of Keefe Group and Courtesy Products and forming a new entity, TKC Holdings, Inc., which now owns Trinity Services Group, Keefe Group, and Courtesy Products. This comblun tion of resources resulted in a nationwide company fit cused solely on serving the corrections industry and affords us more than 40 years of corrections experience. TRINITY SERVICES GROUP ity • More than 2900 team members, 141000÷ supervised inmate workers More than 360 locations • Serving 19 , 00¢ inmates in 38 st. tos and Puerto Rico • Serving almost 220 million meals a year • Serving Rod dag Aon ,;n M°v!assa tusetts, Vermont and Puerto Rico Departments of Corrections • Partnerships with private prison providers CoreCivic (all secure correctional facilities) and ,' IC • Member of ACAa J National Association of Deputy Wardens, and National Sheriff's Association 0 a ■ 0 a 19 Proposal for Inmate Food Service for Weld County Sheriff's Office The bidder must be incorporated and must have legal authority to operate in the State of Colorado. Evidence of such authority will be made available for review upon request by Weld County. Trinity has read, understands, and will comply. Trinity was incorporated in Florida on August 22, 1990. We will supply evidence of legal authority to operate in the State of Colorado upon request. The bidder must have at least five (5) continuous years of corporate experience inprovid- ingfood services at correctional facilities and have at least three (3) current contracts with separate agencies with correctional facilities of at least 600 beds. Trinity has read, understands, and will comply. Trinity has been providing food ser- vices at correctional facilities for over 30 years. Following is a small selection of our current clients: Pueblo Count Sheriff 9s Department Two Justice Plaza 909 Court St Pueblo, CO 81003 Contact: Sheriff Kirk Tayl Phone: 719-583-6135 Email: taylork@pueblocounty®us Average Daily Population: 405 Original Start Date: 1/1/2011 San Juan County Jail 871 Andrea Drive Farmington, NM 87401 Contact: Daniel Webb, Jail Administrator Phone: 505-566-4506 Email: webbd@sjcountyenet Average Daily Population: 500 Original Start Date: 11/23/2020 El Pe; so County Jail 2739 E Las Vegas St Colorado Springs, CO 80906-1594 Contact: Domenick D'Amico, Contract Monitor Phone: 719-390-2104 Email: domenickdamico@Jelpasocoacom Average Daily Population: 993 Original Start Date: 9/1/2016 Proposal for Inmate Food Service for Weld County Sheriff's Office The bidder must demonstrate its ability to provide a food service specific to the Weld County North Jail Complex. The bidder must demonstrate current capability to success- fully complete the transition to full operation within thirty (30) days, a proven system of recruiting staff and an adequate support staff in its central office capable of competent- ly supervising and monitoring its operation in Weld County. Trinity has read, understands, and will comply. Our 4 -week transition plan follows. Information regarding recruiting and support staff can be found in the Project Person- nel section of this proposal. The bidder shall be prepared to make both verbal and written presentations to County representatives. Trinity has read, understands, and will comply. N a) i 0 Q y a..0 '9 o a 21 Proposal for Inmate Food Service for Weld County Sheriff's Office Trinity has extensive experience in many types of transitions moving from self -operated food service to a contract with us, moving from one contractor to another, opening up a new facility, renovating food service areas, or moving through the ACA Accreditation process. Our implementation plan accommodates your schedule and your needs. We fully understand the impact that service transitions can have on a facility. Together, we discuss all facets of the transition plan and establish the steps needed to make the transition seamless and relatively undetectable. What will be detectable is the improved quality of service and increased sanitation levels that we bring to your table. We conduct a thorough review of all programs and procedures to guarantee that we are 100% in compliance with the new contract. We will work with the current food service provider to ensure a smooth transition. Should your facility want to retain the current staff, we will conduct interviews to validate their skills and experience. Our transition and opening teams will ensure the items listed on our transition plan have been completed before opening the account. Once opened, they will stay at your facility as long as necessary to ensure all programs are securely in place, and the manager is ready to continue the day -today operations. New Unit Transition Plan/ eIf :k.. Hist The District Manager and the applicable opening team members will use the following checklist as a guide for preparing and implementing our standard operating procedures at your facility. The timeline can be compressed or expanded to meet your schedule and needs. Proposal for Inmate Food Service for Weld County Sheriffs Office TRINITY SERVICES GROUP 4 WEEK TRANSITION / IMPLEMENTATION PLAN CHECKLIST UNIT NAME: UNIT NUMBER: OPENING DATE: DISTRICT MANAGER: 4 WEEKS PRIOR TO OPENING DATE TASK ASSIGNED TO ®ATE COMPLETE SPECIAL NOTES Place newspapers, Determine employees recruitment periodicals availability advertisements and of incumbent in talentReef. in contractor local DM / HR Review contract in detail. DM Interview Management candidates. Make offer. DM Contact the incumbent transition schedule. contractor and client to review DM Meet with transition institution schedule. management to discuss the DM Determine purchasing needs. the specifications primary vendor. along Supply with any a copy special of the PURCHASING Determine Contact for necessary what ordering information. direct vendors criteria and will provide be used. and PURCHASING Determine supply with the all paper supply necessary information. vendor. Contact and PURCHASING Determine a list of all the needs. cleaning supply vendor. Provide with m PURCHASING Procure all any Federal, requirements. necessary State, and licenses and County and permits. Check City for DM / PURCHASING Gather Corporate. all personnel benefits information from DM Determine place. where interviews for recruiting will take DM / HR Determine Schedule and contractual future walk-- the needs. obligations. Repair -thru and of Supply facility Maintenance vendor to access with Vendor. current necessary DM Complete paperwork for new unit number. DM Notify and what Dietitian we menu is going have to been awarded be used. the business DM Inform be followed. Dietitian of any accreditations that need to DM N N i O a a) ■ O a 23 Proposal for Inmate Food Service for Weld County Sheriff's Office TASK ASSIGNED TO DATE COMPLETE SPECIAL NOTES Arrange relocation of all management candidates. DM / HR Determine individual opening team members. to assess any special needs Call or each concerns. DM / MGR Determine Gather ordering the all necessary procedures. source for employee information uniforms. and finalize DM / PURCHASING Call employee the Trinity training director to arrange for new orientation and training. DM / HR Call new contractual the institution employee obligations. training director orientation to satisfy to arrange state and for DM / MGR Arrange employee health for authorities. as health required cards and by the facility drug tests for or the local each DM / HR Call walk-- dispenser the -thru Cleaning of needs. the supply facility representative to determine to schedule product and a DM / MGR Order computer hardware. DM Order computer software. DM Order all required administrative forms. DM Interview allow at contractor their for the previous all employees. prospective next two employer. employees'. weeks Meet as the two with Make week existing offers to notice DM / MGR Order all manuals etc. from Trinity Corporate Office. DM Introduce the Manager to the institution. DM Order any equipment as outlined in the proposal. DM / MGR CIL W ■ 0 a -9 ■ O a 24 Proposal for Inmate Food Service for Weld County Sheriff's Office 3 WEEKS PRIOR TO OPENING DATE TASK ASSIGNED TO DATE COMPLETE SPECIAL NOTES Provide legal with copy of RFP and Proposal. PDC Send note unusual copy time terms of Contract frame for delivering or requirements Request Form to client to Legal and also and any SALES Finalize the opening team travel arrangements. DM Determine uniform sizes and place order. DM / MGR Refine specific job descriptions for Trinity staff. , MGR Develop institution. specific cleaning schedules for each MGR Prepare specific work schedules for Trinity staff. MGR Order necessary office equipment and supplies. MGR Contact current etc. are the list available. institution of diets Medical to ensure all Director for a necessary recipes MGR / REGION DIETITIAN Contact religious the diets. institution chaplain for a list of all MGR / REGION DIETITIAN Order a phone card for the unit management. DM Establish of experienced our "back-up" and production seasoned staff Trinity employees. from a pool DM\MGR Establish food contractor. supplies. the schedule Coordinate for ordering with and incumbent receiving of MGR Review policies permanent specific which and security, will opening need safety to team and be conveyed members. institutional to our MGR Order P -Card for new manager. DM Submit manager. form to get vendor number for new DM Finalize Menus. DM Confirm serving times for inmates and staff. DM/MGR Meet with institution staff to review progress. DM/MGR tie O a -9 ■ O a 25 Proposal for Inmate Food Service for Weld County Sheriffs Office 2 WEEKS PRIOR TO OPENING DATE TASK ASSIGNED TO DATE COMPLETE SPECIAL NOTES Ensure employee next week. training is on schedule to begin MGR / TRAIN. COORDINATOR Prepare opening concern with all orders pertinent and discuss vendors. any areas of MGR / PURCHASING Establish develop COMPLETE the preliminary Prep production appropriate and Pull production sheets record schedule for opening forecasts, AND week. MGR Review work schedules inmate requirements at the and current inmate institution. MGR Create a current organization institution chain unit to familiarize of command. level, all PBSO, table Trinity staff of with DM Arrange for the assistant. training of the administrative MGR Create a table operations. of organization for Trinity unit level MGR Prepare Contractual with for unit level the Obligations," operations. opening team to a help "Summary familiarize of our staff DM / MGR Arrange for new telephone/fax Assess institutions current system lines if necessary. for adequacy. MGR / IT TEAM Determine which employees need ServSafe Training. MGR Order CHAT. MGR Develop meal count sheets and billing sheets. DM / MGR Order Red and Green Buckets. MGR Arrange for emergency necessary first aid supplies. medical treatment. Procure MGR All orientation. unit personnel report for 40 hour training and MGR Y Issue uniforms to employees'. MGR Establish tool control and key control systems. DM / MGR Arrange to representatives new or existing have equipment sales/service present to provide equipment. training on any MGR Refine emergency contingency plans. institution staff. Review with MGR Develop product delivery contingency plans. MGR Place through all opening vendor orders. representatives. Confirm product availability MGR Confirm incumbent product contractor. delivery dates. Coordinate with MGR Meet with institutional staff to review progress. DM / MGR Nike ■ 0 a 14:? c 'o a 26 Proposal for Inmate Food Service for Weld County Sheriff's Office 1 WEEKS PRIOR TO OPENING DATE TASK ASSIGNED TO DATE COMPLETE SPECIAL NOTES Arrange for pre -opening cleaning (if necessary). MGR Arrange 4 days for opening team to prior to opening. be on location at least MGR Finalize menu inventory management book/ordering system. system. Set up MGR / IT COORDINATOR Make adequate final review of work coverage. schedule to ensure MGR Review equipment with incumbent institution staff. MGR Review first week's menu with institution staff. MGR Adjust recipes production and forecasts as production records necessary. Print for 1st week. MGR All training. unit personnel report for Trinity orientation and MGR / TRAIN. COORDINATOR Prepare full of the units forms and filing other system complete necessary documentation. with files MGR Receive opening orders. MGR 6 Arrange a "dry service. run" for delivery vehicles to points of MGR Conduct client. equipment and small wares inventory with MGR • ■ 0 a 27 Proposal for Inmate Food Service for Weld County Sheriffs Office .wand tory Requirements for ALL P s is All proposals must follow item E Proposal Format and contain the following specific in- formation: 1. Sufficient information concerning the program for Weld County to evaluate whether or not the bidder meets "minimum qualifications". Trinity has read, understands, and will comply. 2. Sufficient information to demonstrate that the bidder has the ability to comply with the scope, mandatory requirements, specifications and program requirements, and in particular, the most current American Correctional Association Standards re- lated to food services. Trinity has read, understands, and will comply. r Trhth - f's c r nsi era le ex erie ce with correctio al fm U • service has allowed us to refine our B.S' rti g f r ' ce ti ures t ' '! efficiently a- 4' eiT E:f os t- e oo envice pro ram® ectively provi e quality Our registered dietitians develop our menus and meal plans to meet the specified dietary requirements of your facility. Our procurement team ensures we have the best food and supplies needed to produce all your facility's required meals. Our management and kitchen staff are qualified and trained in the duties of meal preparations and distribution. Vie are confident that we cit n establish an ideal meal pr gram tt rite within yc u r gui ri eli es© (I We have provided several critical components of our Food Service operations for your review on the following pages: Standards Menu Develo ment uality Ass Staffin ji v eal s` Yreri Inmate Labor ® Officer Meals elivery ® Catering & Special Events Billing Pr .., cedures Co .`_rm .{nicati S +lull n risis r nsiti &Pr em aem nt SServices 1a nin Proposal for Inmate Food Service for Weld County Sheriff's Office Local, State and Federal Standards Facility: Our Staff will use the procedures you have established as a benchmark for your operation. We will offer suggestions for improvements in cases where our process may amend your food service operation's security and quality. ACA: Our Standard Operating Procedures meet ACA Standards at a minimum. NCCHC: Our menus satisfy adult dietary guidelines for adults and nutritionally approved for incarcerated adults. HACCP: We train Trinity staff to understand the specific hazards of food handling and the preventive measures necessary to ensure food safety. u Development Cycle Menus: Menus are included in our proposal, developed to meet your requested daily nutritional goals and applicable standards. Special Diets: Menus will follow the regular menus as closely as possible with the modifications necessary to meet the specific restriction. Holiday Meals: We will serve Holiday/ Spirit Lifter meals on your predefined days. Dietitians: Our Registered Dietitians design and develop our menus to provide tasty, appetizing, wholesome quality food. They will regularly review the implemented menus and provide special diet menus and substitution guidelines as needed. Flexibility and Variety: We will consult with your facility for approval on any menu substitutions and requests for menu changes that could be advantageous for the operation. 0 CL 4, 29 Proposal for Inmate Food Service for Weld County Sheriff's Office Product Specifications: We will meet or exceed your required product standards. Our product lines are in use and successful every day, in hundreds of operations across the country. Production System: NetMenu® by Cbord is our web -based, back -of -the - house food service management tool. It enables our Staff to update standards and share common recipes and menus instantly, across all of our operations and access nutritional information, manage inventory and purchasing, and generate production reports. Purchasing Programs: Our pre- established network of approved suppliers follows and meets HACCP guidelines and is thoroughly familiar with the quality of corrections -specific products used in our daily operations and the frequencies of deliveries and quantities needed. u ElHay We will prepare and serve food that meets or exceeds the terms of this proposed agreement, as well as ACA food service industry standards. Factors include: • Food Safety - portion control, temperature control, and recipe adherence and conversion • Food Production System - proper meal count forecasting, preparation, and product pull schedules • Security Procedures - procedures for chemicals, sharps, refrigeration, keys, and utensils • Sanitation - routine cleaning schedules and regular inspections to correct any deficiencies • Safety in the Workplace - open and close checklists, regular safety training meetings, and award incentives for safety champions • Regulating Agency Compliance - inspection preparation programs and procedures • Inventory - product accountability, proper product labeling, storage, and stock rotation We also have a full complement of policy and procedure manuals for use in our kitchen operations. c ■ 0 a c 0 a 30 Proposal for Inmate Food Service for Weld County Sheriffs Office Staffing We will provide staffing necessary to maintain an efficient, safe, and secure operation. Trinity staff will supervise the inmate workers and ensure we meet food safety parameters and kitchen sanitation standards. Our wage rates and benefit programs are designed to attract and maintain a quality workforce. Key components include: • District Manager Support • Detailed Job Descriptions • Competitive Wage and Benefit Programs ServSafe Training (required for all Trinity staff) In -Service Training Human Resources Support Employee Recognition 4+ nd D eHvery Our Staff will prepare meals according to the meal count provided by the facility before each meal service. We will prepare meals using the cook -serve method, consistently portioning food items on the serving line into individual, thermal trays, and load them onto appropriate meal carts for delivery by housing location. We label Diet trays according to the inmate, type of diet, and housing location. The Housing Officer will verify the number of trays, and deliver them to the respective inmates. The meal delivery schedule will follow the facility's meal serving times. Inmate Labor Trinity will use inmate workers for food preparation, serve/tray-line meals, and perform sanitation and cleaning of the kitchen, equipment, and the Officer Dining Room. They will be assigned a position and provided with the proper training and supervision needed to effectively handle food handling and safety, personal hygiene, and basic sanitation. 31 Proposal for Inmate Food Service for Weld County Sheriff's Office Officer Meals We can offer a program to you Staff t conveniently promotes nutrition, and a sample menu is in this response. :gat his e men,' -s a good sample, put we want yO collaborate with you to understand your perences betters We have programs available (and in use at other facilities) `:hat include a 1i t/cold line with a salad bar and a cook -to -order snack bar style service. Catering and Special Events Catering and Specie Events cou d Inc _ ude meals, cookies, pastries, celeb ations, cakes, or customized packages. Our On -site S:aff can prepare fresh food items. We will review t h e needs of each specific occasion and mutually agree on an acceptable plan ard cost. ■ 32 Proposal for Inmate Food Service for Weld County Sheriff's Office filling Procedures We will prepare and provide food service statements to your facility. The statements will reflect the exact number of meals served. Our transparent philosophy provides any backup material you require to ensure an easy to follow and open audit trail exists. Communication and Prodem Resolution You will receive a complete contact list of all appropriate support levels in our organization. Our Food Service Director will collaborate with Weld County to establish an emergency call -in procedure in an emergency or failure to report. The Food Service Director will also become a liaison to your facility's management team and attend regularly scheduled meetings with your administration. Should problems or concerns arise, we will work with you to resolve them as quickly as possible to satisfaction. We will follow your established policies on complaint resolution and develop a plan that meets your approval. Your Food Service Director will perform routine audits to ensure your satisfaction and compliance with the contract. Your District Manager will conduct a yearly review to ensure we meet all local, state, and federal regulations and standards. Crisis Management Services To assist with critical incident response, Trinity is proud to be the first in the corrections industry to offer Crisis Management Services (CMS). CMS provides immediate response and advisement for any food -related emergency in the facilities we serve. Our team of Experts on Demand (EOD) is available to assist your Staff with incident response, 24/7. We believe that timely, precise direction can positively affect outcomes, and we want to do our part to bring swift resolutions to these types of incidents. The CMS program can also provide expert -generated after -action reports to assist you with potential media inquiries, grievances, and lawsuits. Proposal for Inmate Food Service for Weld County Sheriff's Office We have provided the Table of Contents from our. Operations Policies and Procedures Manual and our Policies and Procedures for Food Production for your review. Our manual is proprietary, but available to you on request. OPERATIONS POLICIES AND PROCEDURES MANUAL Table of Contents HR -101 HR -102 HR -103 HR -104 QA -201 QA -202 QA -203 QA -204 MEN -301 MEN -302 MEN -303 MEN -304 MEN -305 MEN -306 MEN -307 MEN -308 MEN -309 MEN -310 MEN -311 MEN -312 MEN -313 SS -401 SS -402 SS -403 SS -404 SS -405 PRO -501 PRO -502 PRO -503 PRO -504 PRO -505 PRO -506 PRO -507 PRO -508 TK-001 TK-002 TK-003 TK-004 TK-005 TK-006. TTO-101 TTO-102 MANAGER REQUIREMENTS MANAGER TRAINING REQUIREMENTS HOURLY TEAM MEMBER TRAINING REQUIREMENTS ADMINISTRATIVE TEAM MEMBER TRAINING QA OPA RECORD MONTHLY WEEKLY SHIFT INSPECTION WATER TEMPS TEMPERATURE CONTROL LOGS BUDGETING AND PURCHASING CYCLE MENUS DIETARY ALLOWANCE NEW RECIPE IMPLEMENTATION PROCESS TITLE 15 MENU REQUIREMENTS FOR CALIFORNIA PERMANENT MENU CHANGE PROCEDURE ALTERNATE MEAL SERVICE TEMPORARY MENU SUBSTITUTIONS RESTRICTED DIETS MEDICAL AND RELIGIOUS DIET SYSTEM RESTRICTED DIET SYSTEM DIET MENU PROCEDURES MEDICAL DIET LOG RELIGIOUS DIET ORDERS HEALTH AND SAFETY REGULATIONS EMERGENCY CONTINGENCY PLANS KNIFES KEYS YEAST FOOD GROWN PRODUCED IN SYSTEM EQUIPMENT MAINTENANCE WORK STANDARDIZED RECIPES PORTION CONTROL FOOD PRODUCTION PLAN PRE PREPARATION PULL RECORD TRAY LINE PLANNING DIAGRAM STAFF VISITOR MEAL SIGN IN LOG PANNING AND PORTIONING THERMOMETER CALIBRATION NEW RECIPE IMPLEMENTATION PROCESS NUTRITIONAL EVALUATION OF RECIPES AND INGREDIENTS TEST PILOT LOCATIONS PROCESS FORMAT TESTING ACCOUNTABILITY PROCESS FOR TEST KITCHEN RECIPE CONCERN REPORTING KIOSK ORDERING HOT FOOD SALES ACCOUNTING N co a a) 0 N CL LL 'o 3,1% c a 34 Proposal for Inmate Food Service for Weld County Sheriffs Office Policy and Procedures Manual Excerpts Policies and Procedures Manual TRINITY SERVICES A GROUP Mt\ SUBJECT: FOOD PRODUCTION PLAN PROCEDURE NUMBER: PRO -503 DATE ISSUED: 5/1/2014 ORIGINATING DEPARTMENT: QUALITY ASSURANCE INITIATED 4A-05, 4A-06,4A-08/ACI BY: ACA STANDARDS STANDARDS FS055, FS056/ALDF 4-4314, 4-4315, STANDARDS 4-4317 SUPERSEDES: ALL PRIOR POD Y: The Food Production Plan is used as a management tool for control and accountability. It is an audit control point documenting the actual menu served, on what day, how much was prepared, how many residents were served, etc. It is a management tool to direct team members on what recipe to use, when to prepare items, who prepares the items, etc. This completed form must be kept on file for 3 years or local mandate. RESPONSIBILITY: All Foodservice Personnel DEFINITIONS: None STANDARD: FS -055, FS-056/ALDF-4A-05, ALDF-4A-06, ALDF-4A-08/ACI-4-4314, ACI-4- 4315, ACI-4-4317 Written policy, procedure and practice require that food service staff plan menus in advance and substantially follow the plan and that the planning and preparing of all meals take into consideration food, flavor, texture, temperature, appearance, and palatability and that accurate records are maintained of all meals served PROCEDURES: To assist in filling out the form correctly, please follow these directions: AREA: • DATE: The day the meal will be served. • CYCLE: State the number of the menu cycle. • DAY: Day of the week. • MEAL: Breakfast, Lunch Brunch or Dinner. • FORECAST: Forecast number of meals total and for each service line. • ACTUAL: Record actual number of meals served total and by line. • MENU ITEM: List every item as it appears on the menu. • RECIPE NUMBER: List the recipe number. • PORTIONS TO MAKE: The projected number of meal to prepare. This amount should be filled in daily due to changing population counts. • PARTICIPATION:/Population Count - Population of institution; expected percentage of participation of each item. • RECIPE: Indicate number of times to multiply recipe by to insure accurate recipe explosion. • BULK TO MAKE: Indicate the total quantity of pans / gallons to make based on volume. minm 0 a -9 c 0 CL 35 Proposal for Inmate Food Service for Weld County Sheriff's Office °Fy and Procedures Manual Excerpts Policies nd Pr-i,cedures al TRINITY SERVICES GROUP FOOD P ODUCT1 N PLAN ® SERVING PLAN: Indicate the size and quantity of pans / gallons of finished product. SERVING UTENSILS: Indicate the proper serving utensil. ® FOOD TEMPERATURES: o Record cook to, holding and serving temperatures on production records. o Enter the start, mid, and ending food serving temperatures. o Record time and temperature on food holding temperature log when transporting food LINE: Specify the amount of food for each of the serving lines (if applicable). TRANSPORT: Ensure proper amount of portions are being sent and temperatures are recorded. If food is removed from Temperature control, Time must be recorded on transport log TIME VS. TEMPERATURE: If Time is used as a control point, service and discard time must be documented (4 hours US Food Code- Check local agency for required standard). PORTIONS LEFT: Indicate the portions left over. PORTIONS USED: Indicate actual portions served. ACTUAL PERCENTAGE PARTICIPATION: Actual participation served by product. REQUIRED DOCUMENTATION: ® Food Production Program (Program Specific) ® Pull Sheets ® Meal Projections Meal Count Sheets ® Substitaon Logs a Food Holding Temperature logs Quality Assessment Form Transport Log (Time & Temperature) N N i 0 Q cn a c "o a >ftt a N9 a- 36 Proposal for Inmate Food Service for Weld County Sheriff's Office Policy and Procedures Manual Excerpts MEAL COUNT CALCULATION FORM Unit: Day: circle one: BREAKFAST Date: _ Meal#: LUNCH DINNER DINING HALL/SATELLITE TRAY SERVICE A. Beginning Tray Count B. Trays added during service C. Total Staff Trays served off line D. Add line A, line B, and line C E. Total of trays left at the end of service F. Subtract line E from line D - total meals served BULK STYLE SATELLITE FEEDING SERVICE A. Meals sent out in bulk. ( number of pans divided by servings per pan ) B. Callback amounts - How many servings called back for. C. Total religious & medical diets send per serving D. Add line A, line B, and line C for total meals served. Trinity Team Member Signature: 0 a c a 0 a 37 Proposal for Inmate Food Service for Weld County Sheriff's Office Policy and Procedures Manual Excerpts _ _ µ _ { r _._..__. 4n Nm_ W _ M Daily Pull Sheets T TRINITY SERVICES _4 .. m,_.. w.... --�._. __ ww...._ y i �RC7LTP, IBC.s Y 3 wK Week: a L____..r._..__. Day:. _i ; _ A . ., __ ._.. Forecast: Breakfast B C D E F G Item Freezer Cooler Dry Servings Yield Pull Amount Comments m...._ _.....N......r w..e.w/.Nw,w.Y,Nm.N.wM4.._ rv.........,....NN„. t Sign and date: A » , m.a...v.Yn...v,/,M.Wnv....W. wMtW.M.h41.wtl..hW.,..%Ww.rwYwn_.yM1.yY/..r.Y,•MrY.w,.mr,an'....,_.. ...u.mnv..vr..._..v.._.r..._ Forecast: Lunch C D E F G Item Freezer Cooler Dry Servings Yield Pull Amount Comments 4_______..._w. . a _ _ w� 1 I 'I.IJ.Nwv{u4,IWN.vmYMAWAYNNu..0 NYMM/MY/nMM4/NMMYRM1N'/.vNOY AY/aMV%//FVAWiNMY/unvMNnv.::i•.:wn/ii.:fwR.rv: rrFv.:'nuwrv.Yr':.rv.t:vn'.n.. //r/ -W... v.:aa Sign and date: M+'•. .. A h4VeY4W/M/fMWfin'a.WMAN/.WIvnW//YnN%/ gVe.reAtt ax7M/H.v.✓.r/:WWA.:./.^w.+fMYW/%MfaOsInN.'NnO.:.:i t M*47AtX4W YTWIt, Forecast: �N tz. ;. Dinner C D E F G h Item . _ 'Freezer Cooler Dry Servings Yield .. '''Pull Amount .... Comments . ,.. _ . m__....v_N...,r._ e _� M v. 4M st,N ,Ya.YWa a rakvw/...N.*YN..n#N/uvw wu+..W.VP,,O. ww/µvn /Mt uvvw.'NHnwernian'MW/ert ... n .Nvm..*. .w ...... 4n..vMHA�.nNanvw'//n.w. M.Y 4 tuw.W.w/mm vvuv...w.rN A M...fnw4ouarm Y'/..rurN.'H. b.vi 1 .... } Sign and date: ....rnwnftn ..._w.+ —..r as-.. _ N N C O Q. N d 6L miimm . 0 a 38 Proposal for Inmate Food Service for Weld County Sheriffs Office 3. List by name, address, phone and Contract Administrator all correctional institu- tions where bidder is providing food services and the length of time that each con- tract has been in effect. Trinity has read, understands, and will comply. Trinity serves an extensive number of clients all over the United States, as well as Puerto Rico and the Caribbean. Since our client list is confidential and large, we do not publish the complete list in our proposals. We are providing a "snapshot" that should provide an excellent sampling of who we serve on a more localized basis. If during the proposa review phase, the committee has further questions about our other clients, we would be happy to provide additional relevant information. Address ADP Account Name Original City State Zip Code Start Date �_, Apache County Jail 370 S Washington St St Johns AZ 85936 87 10/8/2004 Arizona Correctional _ Training Academy Officer 5601 West Trails End Rd. Tucson AZ 85745 83 12/13/2009 AZ DOC 1601 W Jefferson St Mc 410 Phoenix AZ 85007-3002 37,195 7/1/1987 Central Arizona Detention Center (CoreCivic) 1155 N Pinal Pkwy Florence AZ 85232-8867 3,021 7/1/2010 Cochise County Jail 203 N Judd Dr Bisbee AZ 85603-1045 195 7/1/2015 750 7/1/2010 Eloy Detention Center (CoreCivic) 1705 E Hanna Rd Eloy AZ 85231-9612 Florence Correctional Center (CoreCivic) 1100 Bowling Rd Florence AZ 85232 3,021 7/1/2010 Gila County Jail 1100 S South St Box 311 Globe AZ 85501-1465 100 6/22/2015 La Palma Correctional Facility (CoreCivic) 5501 S La Palma Rd Eloy AZ 85131 1,781 17/1/2010 La Paz County Jail 1109 W Arizona Ave Parker AZ 85344-5743 60 9/13/2017 Mohave County Jail 501 West Highway 66 Kingman AZ 86401-5629 375 11/4/2002 Navajo County Detention Center 100 E Codetalkers State Rt 77 Holbrook AZ 86025 300 11/4/2013 Saguaro Correctional (CoreCivic) Center 1250 E Arica Rd Eloy AZ 85131-9622 1,486 7/1/2010 Yuma County Jail 200 West Court St. Yuma AZ 85365-1823 406 4/1/2007 Advantage Treatment Center Logan County 12220 Highway 61 Sterling CO 80751 70 4/14/2014 CO DOC Facility - Bent County Correctional (CoreCivic) 11560 Road FF.75 Las Animas CO 81054-9598 1,400 7/1/2010 CO DOC tional - Crowley Facility County Correc- (CoreCivic) 6564 Hw 96 Olney Springs CO 81062 1,894 7/1/2010 El Paso County Jail 2739 E Las Vegas St Colorado Springs CO 80906-1594 1,237 9/1/2016 Logan County Sheriffs Department Courthouse Annex - Box 749 Sterling CO 80751 71 8/14/2003 I Mesa County Jail 215 Rice St Grand Junction CO 81501-5818 488 . 1/1/2021 Morgan County Jail 801 E Beaver Ave Fort Morgan CO 80701-3611 93 ' 3/1/2013 Park County Detention Center 1180 County Road 16 Fairplay CO 80440 35 9/1/2011 Pueblo County Sheriffs Department Two Justice Plaza 909 Court St Pueblo CO 81003 405 1/1/2011 (1) co C 0 Q N (1) LL ■ • O a Proposal for Inmate Food Service for Weld County Sheriffs Office Washington County Justice Center 26861 Highway 34 Akron CO 80720 190 3/15/2013 Cibola County Correctional Center (CoreCivic) 2000 Cibola Loop Box 3540 Milan NM 87021 768 7/1/2010 Dona Ana County Detention Center 1850 Copper Loop Las Cruces NM 88005-8139 500 7/1/2018 Eddy County Jail Po Box 1280 Carlsbad NM 88221-1280 222 7/1/2021 Grant County Jail 320 Ridge Rd Silver City NM 88061-6610 50 9/30/2019 NM DOC - Northwest New Mexico Correctional Center (CoreCivic) 1700 E Old Highway 66 Grands NM 87020 ' 504 7/1/2010 Otero County Jail 1958 Doctor Martin Luther King Jr. Drive Alamogordo NM 88310 , 194 12/10/2018 Rio Arriba County Jail #2 Main Street Building #2 Tierra Amarilla NM 87575-0336 140 12/15/2017 Roosevelt County Detention Center 1700 N Boston Ave Portales NM 88130-4800 40 5/1/2010 San Juan County Jail 871 Andrea Drive Farmington NM 87401 500 11/23/2020 Sandoval County Detention Center 1100 Montoya Rd Bernalillo NM 87004 125 10/1/2016 Santa Fe County Corrections 28 Camino Justicia Santa Fe NM 87505 349 8/1/2019 Torrance County Detention Facility (CoreCivic) 209 County Road Ao49 Estancia NM 87016 , f 497 7/22/2019 Valencia County Jail 436 Courthouse Rd SE Los Lunas NM 87031 160 7/30/2019 Eden Detention Center (CoreCivic) 702 E. Broadway Highway 87 Eden TX 76837 741 7/30/2019 Gaines County Jail 301 E Avenue A Seminole TX 79360-3625 60 10/2/2015 Galveston County Jail 5700 Avenue H Galveston I TX 77551 1,001 3/19/2014 Houston Processing Center (CoreCivic) 15850 Export Plaza D Houston I TX 77032-2545 344 7/1/2010 Howard County Sheriffs Department 3611 W Highway 80 Big Spring TX 79720 j 89 3/1/2010 Jack Harwell Detention Center 3101 Marlin Hwy Waco TX 76705 600 10/1/2018 Jefferson County Jail 5030 Hwy 69 S Beaumont TX 77705 950 , 6/24/2019 Laredo Processing Center (CoreCivic) 4702 E Saunders St Laredo TX 78041-7638 149 7/1/2010 McLennan County Jail 3201 Marlin Hwy Waco TX 76705 1,221 10/1/2018 Montgomery County Jail #1 Criminal Justice Drive Conroe TX 77301 906 6/1/2021 T. Don Hutto Facility (CoreCivic) 1001 Welch Taylor TX 76574 171 7/1/2010 Washington County Jail (TX) 1206 Old Independence Road Brenham TX 77833 80 8/18/2019 Webb County Detention Center (CoreCivic) 9998 South Hwy 83 Laredo TX 78046 214 7/1/2010 N N i 0 N CD d LPL O a I4E ■ O a 40 Proposal for Inmate Food Service for Weld County Sheriff's Office A °credited F..cfflties Many of the facilities Trinity serves have ACA, NCCHC, and various state or local certifications. We are committed to maintaining our clients' current accreditations or assisting with obtaining new certifications. We have provided a sample listing of accredited facilities where Trinity operates food service. AZ DOC - Douglas ACA AZ DOC - Eyman ACA AZ DOC - Florence ACA AZ DOC - Globe ACA AZ DOC - Kingman (GEO) ACA AZ DOC - Lewis NCCHC AZ DOC - Marana Community Correctional Treatment Facility (MTC) ACA AZ DOC - Perryville NCCHC AZ DOC - Phoenix -Alhambra NCCHC AZ DOC - Red Rock (CC) ACA AZ DOC - Safford ACA AZ DOC - Safford -Fort Grant ACA AZ DOC - Tucson-Sacrc ACA AZ DOC - Winslow NCCHC AZ DOC - Winslow Apache NCCHC AZ DOC - Yuma NCCHC Central Arizona Detention Center (CC) (AZ) ACA; NCCHC Cochise County Jail (AZ) ACA Eloy Detention Center (CC) (AZ) ACA Florence Correctional Center (CC) (AZ) ACA La Palma Correctional Facility (CC) (AZ) ACA Mohave County Jail (AZ) NCCHC Saguaro Correctional Center (CC) (AZ) ACA Otay Mesa Detention Center (CC) CA ACA CO DOC - Bent County Correctional Facility (CC) ACA CO DOC - Crowley County Correctional Facility (CC) ACA El Paso County Jail (CO) ACA Park County Detention Center (CO) ACA Pueblo County Sheriff's Department (CO) ACA Broward County Sheriffs Office (FL) ACA; FMJS; NCCHC Citrus County Detention Facility (CC) (FL) ACA FL DOC - Gainesville Work Camp ACA FL DOC - Hardee Correctional Institution ACA FL DOC - Hardee Work Camp ACA FL DOC - Jefferson Correctional Institution ACA FL DOC - Marion Correctional Institute ACA FL DOC - Marion Work Camp ACA FL DOC - New River Correctional West ACA FL DOC - Tallahassee WRC ACA FL DOC - Union Work Camp ACA Flagler County Detention Center (FL) FMJS Gadsden Correctional Facility (MTC) (FL) ACA Hendry County Detention Center (FL) FMJS Hillsborough County Detention Center (FL) ACA; NCCHC Lake City Correctional Commitment Center (CC) (FL) ACA Lee County Sheriffs Office (FL) ACA; FMJS Palm Beach County Jail Complex (FL) ACA; NCCHC Palm Beach County Sheriff's Office -Belle Glade Jail ACA; FMJS Pasco County Detention Center (FL) ACA Pinellas County Sheriffs Department (FL) ACA; FMJS; NCCHC Rite of Passage Facility NCCHC Sarasota County Jail (FL) ACA Seminole County Sheriffs Office (FL) ACA St. John's County Jail (FL) FMJS Bibb County Jail (GA) ACA Carroll County Sheriffs Office (GA) NCCHC Cherokee County Sheriffs Office (GA) ACA Coffee Correctional Facility (CC) (GA) ACA Colquitt County Prison (GA) ACA Decatur County Prison (GA) ACA Dekalb County Jail (GA) ACA; NCCHC FBOP - McRae Correctional Facility (CC) (GA) ACA Jenkins Correctional Center (CC) (GA) ACA Laurens County Law Enforcement Center (GA) ACA Stewart Detention Center (CC) (GA) ACA; NCCHC Wheeler Correctional Facility (CC) (GA) ACA Bonneville County Jail (ID) NCCHC ID DOC - Correctional Alternative Placement Program (MTC) Leavenworth Detention Center (CC) (KS) Louisville Metro Department of Corrections (KY) Barnstable County Correctional Facility (MA) Hampden County Jail (MA) MA DOC - Boston Pre -Release Center MA DOC - MASAC at Plymouth MA DOC - MCI Framingham MA DOC - Pondville Correctional Center MA DOC - South Middlesex Correctional Center Plymouth County Correctional Facility (MA) Cape Girardeau Sheriff's Department (MO) Adams County Correctional ICE Processing Center (CC) (MS) MS DOC - East Mississippi Correctional Facility (MTC) MS DOC - Marshall County Correctional Facility (MTC) MS DOC - Wilkinson County Correctional Facility (MTC) Tallahatchie County Correctional Center (CC) Crossroads Correctional Center (CC) (MT) Dare County Detention Center (NC) Wake County (South Wilmington Street Center) (NC) Cape May County Correctional (NJ) Cibola County Correctional Center (CC) (NM) NM DOC - Northwest New Mexico Correctional Center (CC) Roosevelt County Detention Center (NM) San Juan County Jail (NM) Santa Fe County Corrections (NM) Torrance County Detention Facility (CC) (NM) Nevada Southern Detention Center (CC) (NV) Cayuga County Jail (NY) Niagara County Jail (NY) Mahoning County Sheriffs Office (OH) Northeast OH Community Alternative Program (NEOCAP) OH DOC - Lake Erie Correctional Facility (CC) OH DOC - North Central Correctional Complex (MTC) OH DOC - Northeast Ohio Correctional Center (CC) Stark Regional Community Correction Center (OH) Cimarron Correctional Facility (CC) OK DOC - Davis Correctional Center (CC) Marion County Juvenile (OR) Butler County Prison (PA) Erie County Prison (PA) Indiana County Jail (PA) Keystone Correctional Service Inc. (PA) Lehigh County Jail (PA) Schuylkill County Prison (PA) Aquadilla CI Guayama Men's 1000 York County Detention Center (SC) York County Prison (SC) CoreCivic (Corp) Silverdale Detention Center (Hamilton TN) TN DOC - Hardeman County Correctional Center (CC) TN DOC - South Central Correctional Center (CC) TN DOC - Trousdale Turner Correctional Center (CC) TN DOC - Whiteville Correctional Facility (CC) West Tennessee Detention Facility (CC) (TN) Eden Detention Center (CC) (TX) Houston Processing Center (CC) (TX) Laredo Processing Center (CC) (TX) T. Don Hutto Facility (CC) (TX) Webb County Detention Center (CC) (TX) Tooele County Jail (UT) Immigration Centers of America (VA) Riverside Regional Jail (VA) Roanoke County Jail (VA) Southside Regional Jail (VA) Western Virginia Regional Jail (VA) ACA ACA ACA ACA ACA ACA ACA; ACA ACA ACA ACA NCCHC ACA ACA ACA ACA ACA ACA; NCCHC ACA ACA NCCHC ACA ACA ACA NCCHC ACA ACA ACA ACA ACA NCCHC ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA NCCHC NCCHC NCCHC NCCHC ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA ACA; NCCHC ACA ACA ACA ACA; NCCHC ACA ACA ACA; NCCHC 0 a 41 Proposal for Inmate Food Service for Weld County Sheriffs Office A 40 List by name, address, phone and Contract Administrator all correctional institu- tions where bidder has terminated services, been terminated or lost a renewal as the incumbent. st ts The following contracts were terminated prior to the original termination date: Effective October 2, 2016, Kootani County ID terminated the contract to provide food services at the Kootenai County Jail, 5500 Na Government Way, Coeur d'Alene, Idaho 83816 nineteen (19) days prior to the scheduled expiration of the contract. No explanation or reason was given other than that the contract was being awarded to another provider. The contact is R. David Ferguson, II, Civil Deputy Prosecutor at (208) 4464620. Effective October 9, 2016, Winn Correctional, LLC, doing business as LaSalle Corrections, 192 Bastille Lane, Box 200, Ruston, LA 71270 terminated the contract to provide food services at the Winn Correctional Center, Highway 560 and Gum Springs Road, Winnfield, LA 71483. Due to budgetary constraints the client decided to take the food operations, in house and "self op" in the future. The contact is Rodney Cooper, Executive Director for LaSalle Corrections at (318) 232-1500. Effective November 30, 20165 Montgomery County, 101 South Lawrence St., Montgomery, AL 36104 terminated the contract to provide food services at the Montgomery County Detention Center 250 South McDonough Street, Montgomery, AL 36104. No explanation was provided. The contact is Donald La Mims, County Administrator at (334) 8324210. Effective September 30, 2017, Fayette County Sheriff's Office, 145 Johnson Avenue, Fayetteville, GA 30214, terminated the contract to provide food service at the Fayette County Jail when the Sheriff elected to have the food services provided by another vendor. The contact is Sheriff Barry Ho Bibb at (770) 716-4720. Effective April 1, 2019, Wyoming County, 466 North Main Street, P.O. Box 231, Warsaw, New York 14569 terminated the agreement to provide food services for the County Jail and Office of the Aging. No explanation was provided. Contact James Ma Wujcik, County Attorney, 11 Exchange Street, Attica, NY 14011, phone: 585-591-17240 Effective April 15, 2019, TrueCore Behavioral Solutions, 3109 W. Dr® Martin Luther King Jr. Blvd., Suite 650, Tampa, FL 33607 terminated the agreement to provide food service. No cause was given. The contact is Steve Tomlin, CEO& President. Telephone number: 813-514-6275. 42 Proposal for Inmate Food Service for Weld County Sheriff's Office Effective October 1, 2019, Southwest Correctional, LLC d/b/a LaSalle Corrections West, LLC terminated the agreement to provide food services to Jack Harwell Detention Center, 3101 Marlin Hwy., Waco, TX 76705. The operation of the facility is to be taken over by the McLennan County, TX. Trinity has entered into an agreement with McLennan County, TX to provide food services for the Jack Harwell Detention Center beginning October 1, 2019. Contact: Sandy Long, Senior Account Manager, Southwestern Correctional, LLC d/b/a LaSalle Corrections, LLC, 192 Bastille Lane, Suite 200, Ruston, LA 71270, phone: 318-232-1500. Effective 12/04/19, The Salvation Army Fort Myers Area Command terminated the food services agreement. The Salvation Army decided to provide meals in-house. Contact: Tony Ceresoli, Director of Operations, The Salvation Army Fort Myers Area Command, 120291 McGregor Blvd., Fort Myers, FL 33919. Telephone: 239-2784551. Effective December 19, 2019, Bucks County Department of Corrections terminated the food services agreement. No cause was given. Contact: Christopher Pirolli, Director of Corrections, 1730 South Easton Rd., Doylestown, PA 18901, phone: (215) 345-3700, fax: (215) 345-3846. Effective October 20, 2020 Hertford County's Sheriff Department terminated the food services agreement. No cause was given. Contact: Dexter A. Hayes, Sheriff, P.O. Box 176, Winton, NC, phone (252) 358-7800. Effective April 9, 2021, Trinity's food service agreement with GEO Reentry Services, LLC ended. Trinity provided food services at the GEO Reentry's Community Alternatives of El Paso located in Colorado Springs, CO. After unsuccessfully working to establish a menu and operational approach adequate to accommodate both parties' needs, Trinity and GEO Reentry mutually concluded the best course of action was to end the contract. Contact: Derrick Schofield, EVP, GE0 Reentry Services, LLC, 4955 Technology Way, Boca Raton, FL 33431, phone 561-893-0101. 43 Proposal for Inmate Food Service for Weld County Sheriff's Office A 5 List any legal action against the company or corporate principals within the com- pany within the past 48 months. Trinity Services Group, Inc. ("Trinity") from time to time may be a party to a claim incidental to the conduct of its business. Any such claims, individually or in the ag- gregate, are not material to Trinity's business, financial conditions, results of opera- tions, cash flows or its ability to perform. Trinity takes all reasonable efforts, when- ever possible, to amicably resolve any disputes or conflicts rather than incurring the cost and distraction of litigation. Over the past 10 years, Trinity has had no litigation with any client or governmental agency and no judgments have been entered against Trinity in any litigation. Presently, there are no suits or proceedings pending or threatened in court or before any commission, board or other administrative agency against or affecting Trinity, which if decided against Trinity will have a material ad- verse effect on the ability of Trinity to fulfill its obligations under any contract which may arise out of this Request for Proposal. 44 Proposal for Inmate Food Service for Weld County Sheriff's Office 6. A letter of intent from an insurance company authorized to do business in the State of Colorado stating its willingness to insure the bidder pursuant to the terms of the Agreement. ' ^ DATE( MM/DD/YYYY) 11 /20/2020 - CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER CERTIFICATE DOES NOT AFFIRMATIVELY BELOW. THIS CERTIFICATE OF INSURANCE REPRESENTATIVE OR PRODUCER, AND OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED CERTIFICATE HOLDER. THE IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Aon Risk Servi ces Central , Inc. St. Louis MO office 4220 Duncan Avenue Suite 401 St Louis MO 63110 USA CONTACT NAME: PHONE (866) 283-7122 (A/C. No. Ext): FAX (800) 363-0105 (A/C. No.): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL It INSURED Trinity Services Group, Inc 477 Commerce Boulevard Oldsmar FL 34677 USA INSURER A: Liberty Insurance Corporation 42404 INSURERS: Liberty Mutual Fire Ins Co 23035 INSURER C: LM Insurance Corporation 33600 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570085007540 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested ` LTR TYPE OF INSURANCE A I INSD Z- WVD POLICY NUMBER I. - . MM/DD/YY .s •« (MM/DD/YYYY) LIMITS B X COMMERCIAL GENERAL LIABILITY EB2651291759060 2/01/202 i2/b1/2021 EACH OCCURRENCE $1, 000, 000 DAMAGE To RENTED PREMISES (Ea occurrence) $1, 000 , 000 CLAIMS -MADE X OCCUR SIR applies per policy terms & conditions MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $10,000,000 X POLICY PRO-LOC JECT PRODUCTS - COMP/OP AGG $2,000,000 OTHER: B AUTOMOBILE LIABILITY AS2-651-291759-070 12/01/2020 12/01/2021 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY ( Per person) X ANY AUTO BODILY INJURY (Per accident) OWNED AUTOS ONLY SCHEDULED AUTOS PROPERTY DAMAGE (Per accident) HIRED AUTOS ONLY NON -OWNED AUTOS ONLY A X UMBRELLALIAB X OCCUR TH7651291759090 12/01/2020 12/01/2021 EACH OCCURRENCE $10,000,000 EXCESS LIAR CLAIMS -MADE AGGREGATE $1O,0OO,00O DED I X [RETENTION S10, 000 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Wc5651291759040 12/01/2020 12/01/2021 x PER STATUTE OTH- ER y / N ANY PROPRIETOR / PARTNER / EXECUTIVE N N / A E.L. EACH ACCIDENT 51, 000 , 000 OFFICER/MEMBER EXCLUDED? E.L. $1,000,000 (Mandatory in NH) DISEASE -EA EMPLOYEE If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Evidence of insurance. Named Insureds include: Trinity Services I, LLC, A&S Commissary Services, LLC, Swanson Services Corporation. CERTIFICATE HOLDER CANCELLATION Trinity services Group, Inc. 477 Commerce Blvd. Oldsmar FL 34677 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE itSeZZ Meat 9e -72. - 'Weed Kveliaae. ACORD 25 (2016/03) ©19168-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Holder Identifier : 570085007540 Certificate No ittiesE a Proposal for Inmate Food Service for Weld County Sheriff's Office //,A4\ NESIZEMECEMIMINE 7. Audited financial results of the previous year's operations. Each bidder must provide an audited financial statement, including footnotes, being no more than 8 months old. Trinity has read, understands, and will comply. Audited financial reports for Trinity's fiscal year 2020 are included as a separate file with this proposal Because Trinity Services Group is a private company and private equity owned, our financial information is private and confidential. • O d 46 Proposal for Inmate Food Service for Weld County Sheriff's Office efere vas: Vendors must list a minimum of five (5) references from facilities they provide inmate food services for that have a minimum ADP of 500. References will include: Facility name, Inmate Population, Contact, Address, Phone number, operational summary. Pueblo ounty Sheriff's Department Two Justice Plaza 909 Court St Pueblo, CO 81003 Contact: Sheriff Kirk Taylor Phone: 719-5836135 Email: taylork@pueblocountyeus Average Daily Population: 405 Original Start Date: 1/1/2011 San Juan County Jail 871 Andrea Drive Farmington, NM 87401 Contact: Daniel Webb, Jail Administrator Phone: 505-566-4506 Email: webbd@sjcountyenet Average Daily Population: 500 Original Start Date: 11/23/2020 El Paso Cunty Jail 2739 E Las Vegas St Colorado Springs, CO 80906-1594 Contact: Domenick D'Amico9 Contract Monitor Phone: 719-390-21 4 Email: domenickdamico@elpasocoocom Average Daily Population: 993 Original Start Date: 9/1/2016 ch c 0 a N 6L ■ 0 a O a 47 Proposal for Inmate Food Service for Weld County Sheriff's Office A N0 Selects sn Criteria: An Evaluation Committee appointed by the Detentions Captain of the Weld County Sher- iff's Office will evaluate each proposal. The Evaluation Committee will make recommen- dations to the Weld County Board of County Commissioners who will determine what bidder, if any, is awarded the bid. Trinity has read, understands, and will comply. Each proposal will be evaluated in the following categories: 1. Price (0-25 points): All responses shall be rated from the common reference point of cost per meal in relation to inmate population ordered for the North Jail Complex. Responses should provide commission rates for use of North Jail Complex kitchen for off -site services at Work Release, Trinity has read, understands, and will comply. Trinity is pleased to provide Weld County pricing for the operations of your food service program. Please see the follow- ing page for our proposed price scales. We look forward to discussing this opportunity with Weld County. a s� 0 a Proposal for Inmate Food Service for Weld County Sheriff's Office 0 to Staffing and Pay: As stated in our proposal, we have studied the wages in the Greeley and the greater Denver area. We have set starting wages at a level that we believe will support strong recruitment and retention. We understand that offering insufficient pay for staff and improper staffing levels are usually the reasons for operational failure. We also understand that because of higher wages and proper staffing, we may not be the lowest -priced bidder. I Iowever, we be- lieve that the benefits and overall cost impact of this approach greatly outweigh any additional upfront price per meal cost, and that you are seeking the best offering, rather than simply the lowest price. Should the County believe that our staffing and/ or wages are higher than necessary based on your experience, Trinity is open to further discussion. If reductions can be made while still maintaining the quality of service we both expect, we will calculate any associated savings and return them by way of a price per meal reduction. We respectfully encourage the County to closely evaluate all pro- posals to assure each includes the necessary staffing an: wages rates associated with the type of foodservice program you desire. As part of our proposal, Trinity is offering a credit to Weld County of $.50 for each meal produced and served for the Alternative Sentencing Programs (work release.) Weld County can choose to keep this rebate in its entirety or split it however you deem ap- propriate. Should you wish to have any/all of that credit applied to the Alternative Sentencing Programs (work release). Trinity will reduce meals prices as appropriate. N C O Q. Cl) 01) a LL c O a -9 c • O a 49 Proposal for Inmate Food Service for Weld County Sheriff's Office A� Weld County Jail Inmate Population Sliding Scale FROM 196 216 236 256 276 296 316 336 356 376 396 416 436 456 476 496 516 536 556 576 596 616 636 656 676 696 716 736 756 776 796 816 TO 215 235 255 275 295 315 335 355 375 395 415 435 455 475 495 515 535 555 575 595 615 635 655 675 695 715 735 755 775 795 815 And over PRICE $3.548 $3.308 $3.107 $2.937 $2.790 $2.662 $2.551 $2.452 $2.363 $2.284 $2.213 $2.149 $2.090 $2.036 $1.987 $1.941 $1.900 $1.$61 $1.825 $1.791 $1.759 $1.730 $1.705 $1.b81 $1.659 $1.638 $1.618 $1.599 $1.581 $1.564 $1.548 $1.532 Alternative Sentencing Population Sliding Scale TO PRICE FROM 5 9 $3.042 10 14 $20230 15 19 $1.647 20 24 $1.474 25 29 $1.379 30 34 $1.315 35 39 $1.270 40 44 $1.235 45 49 $10208 50 54 $1.186 55 59 $1.168 60 And over $1.153 N N C O Q N 0 a c ■ O a 50 Proposal for Inmate Food Service for Weld County Sheriff's Office I E 1. Meal prices shall be adjusted annually, effective on the anniversary date of the con- tract, by an amount equal to the change in the Bureau of Labor Statistics, Consumer Price Index, All Urban Consumers, US. City Average, Food Away From Home. An- nual price adjustments shall be based on the most current data available sixty (60) days prior to the contract anniversary date and shall be communicated to the Client not less than ten (10) days prior to the effective date of the new prices. 2c In the event of material cost changes in federal, state, or local taxes including, but not limited to, social security taxes, unemployment taxes or payroll based taxes or an increase in the minimum wage rate or the implementing regulations or the enact- ment or application of any "living wage", "prevailing wage" or similar laws by any governmental entity; and/or an increase in employee benefits whether as a result of a change in federal, state, or local laws or a federal, state, or local legislative or regula- tory mandate or otherwise, it is agreed that the parties shall adjust the meal prices to reflect said increases. If other material conditions change due to causes beyond Trinity's control, including, but not limited to menu changes requested by the facil- ity, decreases in inmate population or the availability of inmate labor or changes in federal, state or local standards or regulations or other unforeseen conditions O a -9, • O a 51 Proposal for Inmate Food Service for Weld County Sheriff's Office A 2e Food Preparation Procedures (0-50 points): Each firm will be evaluated in the area of food preparation, including menus, special diets, religious diets, quality assur- ance and production control Trinity has read, understands, and will comply. u 4 humertt OurMenu Development Team, working with our Dietitians, create standard menus from the more than 4600 recipes stored in our database. ur Test Kitchen also develops menus and standardized recipes and tests alternative products and cooking methods. All Trinity recipes use quality foods and meet nutritional requirements Once a menu is approved internally, it is sent to the facility for approval. When approval is received, the Food Service Director uses NetMenu® (described further in our proposal) to print out recipes and production worksheets that fit anticipated counts for a meal® Menu Subsiltution Policy Trinity will only recommend menu substitutions for: Vendor failure to deliver ® Equipment malfunctions causing the inability to prepare the menu item properly Internal disasters (i.e., Power Failure) Food item unfit for inmate consumption When substitutions are necessary, we will notify you BEFORE meal service and obtain approval before implementing menu substitutions. We record all replacements on the Menu Substitution Log for reference to the reason for the change, the nutritional value, contract compliance, and facility approval. The Food Service Director approves all substitutions, and at the end of each month, he/she will review, sign, and file the log. A complete list of recommended changes is in the Menu Substitutions section of our Diet Manual. Meal Quality Our policy is to provide quality food service to the correctional environment. Staff is always on alert, monitoring all phases of food production and service, including purchasing, receiving, and food storage. The result is a high -quality, safe menu for inmates at an affordable price for the facility. Trinity bases cur quality assurance program on the American Correctional Association (ACA) Standards and the FDA Food Code. We outline these standards in our Quality Assurance Standards and Solutions Manual, along with standard operating procedures (SOPs), sanitation standard operating procedures (SSOPs), and HACCP (hazard analysis and critical control points) compliance plans. O a ■ O a 52 Proposal for Inmate Food Service for Weld County Sheriffs Office "AT dnt st Kilo Trinity's Corporate Chefs work with our registered dietitians, purchasing, and operation teams to develop menu ideas and products. Our chefs also produce production training videos to assist in deploying new recipes to ensure consistency and quality. We have more than 4600 web -based recipes in our corporate database. All recipes are changed and perfected in real-time and reflect seasonal availability and regional flair. Our Strategic Partnerships with vendors and food manufacturers have resulted in several unique proprietary items that Trinity can offer: Beverage Items Sunrise Citrus breakfast beverage Bakery Items Roll & Loaf Mix, Sugar Cookie Mix High quality, specially made seasoning packs All of our proprietary items were created in Trinity's test kitchen and have been panel taste -tested. milmom O sims ■ O 53 Proposal for Inmate Food Service for Weld County Sheriff's Office / P Trinity aggressively supports all procurement programs and processes in pursuit of providing the safest and highest quality product to our clients. The Procurement team recruits, retains and deploys qualified professionals to ensure best -in -class vendor and product certification with all stakeholders. The team monitors the cost and delivery performance through proprietary key operating indicators. Sup lier Approval Process Trinity has identified the safety of incoming goods as a critical point in all unit -level HACCP plans and programming. A fundamental requirement of our HACCP plan is that product purchases are only from a Trinity Services Group approved supplier. All opportunity buys or "spot buys" facilitated through our distribution chains are first checked for quality. All products are also USDA inspected Grade B or better and distribution suppliers follow and meet HACCP guidelines. The centerpiece of the Trinity Vendor Quality Assurance Certification is our requirement of an independent, professional assessment of supplier facilities and operating standards, and validation of their compliance with I t applicable regulatory requirements to ensure compliance with Trinity's expectations. We require a third -party - conducted "Good Manufacturing Practices," "Warehouse and Distribution Center," or "Good Agricultural Practices" audit. The audit type is dependent on the nature and scope of the supplier's business. Trinity's quality assurance expectations are met if the supplier achieves an acceptable audit result. Vendor Complaint / Issue Resolution rocess Trinity has a dedicated and robust vendor complaint process. If a unit has an issue with a product, they are trained to reach out immediately to their District Manager. The District Manager then completes a vendor complaint form and sends it to the Procurement team' Prcurement will take swift and appropriate action to investigate the complaint. The Procurement team closely monitors the USDA, FDA, and other product safety - related websites daily for product recall and withdrawal announcements. Our manufacturer and distributor partners also notify us of recalls/withdrawals. N a) i 0 N a c 'o a a 4 Proposal for Inmate Food Service for Weld County Sheriff's Office Minimum Food Specifications Meat/Seafood All meats, meat products, poultry, poultry products, and fish must be government inspected. • Beef shall be USDA inspected • Pork shall be U.S. inspected ® Poultry shall be USDA inspected • Seafood packed under Federal Inspection (PUFI); frozen fish must be a nationally recognized brand Dairy Products All dairy products must be US. government inspected. Fresh eggs, USDA Grade A or equivalent, 100% candled ® Frozen eggs, USDA inspected • Milk, pasteurized Grade A Fruits and Vegetables ® Fresh fruits and vegetables selected according to written specifications for freshness, quality, and color; U.S. Grade B Canned fruits and vegetables are chosen according to requirements, U.S. Grade B, or Fancy. Fruits will be packed in light syrup or water Frozen fruits or vegetables shall be • U.S. Grade B Choice or better Baked Products Bread, rolls, cookies, pies, cakes, and puddings either prepared or baked on -premises or purchased on a quality level commensurate with meeting USDA breakfast and lunch requirements. Staple Groceries Staple groceries to be of a quality commensurate with previously listed standards. 55 Proposal for Inmate Food Service for Weld County Sheriff's Office Special I We have provided the Table of Contents from Trinity's Diet Manual for Correction Institutions, along with descriptions of special diet accommodations. Section I Section II Table of Contents General Information Introduction Diet Manual Acknowledgement Dietary Management Procedures Medical Diet Guidelines Medical Diet Orders/Cancellations Regular Menu Medical Diet Parameters/Guidelines Clear Liquid Diet Full Liquid Diet Mechanical/Dental Soft Diet Nutrition Support/Pregnancy Diet Consistent Carbohydrate Guidelines Low Sodium/Low Fat (Heart Healthy) High Fiber Diet Low Fiber Diet Renal Diet - Restricted Protein, Sodium, Potassium and Phosphorus Renal Food List Allergy and Food Intolerance Diets Low Lactose Diet Gluten Intolerance Gluten Intolerance Meal Plan Disciplinary Meal Plan (Discipline Loaf) Pork Free Additional Medical Diets Section III Substitution Guidelines Menu Substitutions Approved Substitutions Guidelines Support Management of Unplanned Diet Orders Section IV Helpful Resources 56 Proposal for Inmate Food Service for Weld County Sheriff's Office Diet Manual Excerpts Dietary Management Procedures Attention to the special dietary needs of the inmate population is a critical area of concern. The following management procedures shall be carried out by the on -site food service team: A high -quality dietary program that meets all the requirements of the client facility; A program that meets all standards set forth by the American Correctional Association; A program that meets the recommendations of the National Academy of Sciences, Board of Medicine; A program that meets the recommendations of the National Commission on Correctional Health Care of the American Medical Association and ® A program that meets dietary guidelines set forth by the Academy of Nutrition and Dietetics and the American Diabetes Association. Medical Diet Guidelines TSG will provide the necessary supervision and training to ensure medical diets are prepared and served according to the approved written menus. Documentation of diet meals served to inmates shall be maintained according to institutional guidelines. Medical diets will be evaluated by a Registered Dietitian ("RD') employed by TSG to ensure that the diets meet the nationally recommended allowances per published by the National Academy of Sciences and/or the contract parameters. This evaluation will take place at least annually or when changes have been made or required ® Medical diets shall be ordered by a Health Care Provider or Medical Authority. Medical diets will be ordered, revised or canceled according to the local policies and procedures of each institution. Prescriptions for medical diets should be specific and provided in writing to the foodservice department. Dietary education of inmates is the responsibility of the medical and/or dental staff. It is not the responsibility of TSG to educate inmates on dietary subject matter The regular menu will be the basis for all medical diets developed by the RD. Requests for food based on inmate preferences and not medical needs shall not be considered and should not be ordered by health care providers. The RD is available for nutrition consultation upon request by the health care provider or medical authority. Please contact the FSD for contact information. Regular Menu and Diet Meal Patters egular Menu The regular menu is developed by your Regional RD to meet the EARs and the DRIs for the age, sex and activity level of the population for major nutrients as defined by the Nutrition Labeling Education Act. A nutrition statement is prepared and signed annually, or as required by contract, by the Regional RD. In addition to nutritional requirements, acceptability, cost containment and constraints inherent in a corrections environment are also considerations for the development of the regular menu. Medical Diet pre dsheets The Medical Diet Spreadsheet is used to document the exact foods served to inmates (Regular and Medical Diets). The various medical diets are created for each individual client and/or facility through a collaboration of the Regional RD and the authorized person(s) at the facility, e.g. administrative staff, facility medical providers, chaplains, etc. The client/facility has final approval of medical diet menus. O a- .0 ■ O a 57 Proposal for Inmate Food Service for Weld County Sheriff's Office Trinity's Seta ar R rd Diets -IN DIET T "E ESCRIPTI Regular The and menu standard minerals is determined menu for healthy provides by adults. contractual adequate calories, caloric requirements. level protein, of the vitamins regular Male/Female The Mechanical (Dental) Soft Provides with adequate limited foods and of chewing requires softer consistencies abilities. no supplementation. This to meet diet needs is of nutritionally inmates Diabetic Diet Consistant Carbs This with throughout with diet modified sugar follows the free portions day. or lower the This regular to diet sugar provide items. menu replaces as closely consistent concentrated as carbohydrates possible sweets Low Sodium/Low Fat This restricting diet follows high fat the and regular high sodium menu as closely as possible content foods. High Fiber Provides supplement an dietary additional fiber serving content of of daily cooked meals. beans to Low Fiber Restriction of no beans, no raw fruits and vegetables. Clear Liquid diet consists of only transparent fluids. This Diet composed Intended to or in cases of be limited of transitional fluid chewing and semi diet. Often abilities. -fluid used digestible post foods. surgically Full Liquid Nutritional Support/Pregnancy Follows portions regular added menu to meet as calorie closely and as protein possible needs. with additional Renal Limits the quantity as prescribed of protein, by sodium, the authorized potassium person(s) and at the phosphorus facility. Gluten Intolerance Follows elimination barley regular and menu as gluten containing closely foods, as possible such as wheat, with the rye, of oats. imims • O a 58 Proposal for Inmate Food Service for Weld County Sheriffs Office Sample Holiday Menus Trinity will serve Holiday and Spirit Lifter Meals as required by your RFP and will meet with your representative to determine the type of meal best suited to your population based on any price restrictions. We have included several samples for your review. Year's D.:iy Baked Turkey Ham Black Eyed Peas Collard Greens Mashed Sweet Potatoes Cornbread Apple Pie T -L 4 nksgivin Roast Turkey Breast with Gravy Sage Dressing Mashed Potatoes Buttered Green Beans Cranberry Sauce Dinner Roll Pumpkin Pie with Topping Christmas oast Beef with Brown Gravy Mashed Potatoes Broccoli Cuts Dinner Roll Iced Chocolate Cake 4th of July Cheeseburger Potato Wedges Spicy Coleslaw Cherry Cobbler emorial ay Barbecued Chicken Baked Beans Potato Salad Buttered Whole Kernel Corn Brownie La.orDccy Hot Dogs Baked Beans Coleslaw Peach Cake N N C O Q. N D. ti C O CL A C O CL 59 I 4 -Week Regular Trinity Services Group M WELD COC Regular Week I Sunday B rea 1! Oatmeal Sausage Patty Breakfast Hash Browns Biscuit Jelly Dairy Drink 4R1 kfast 'Y+�'am 2W 2 A d522),.'��$/'` 1 Cup 3 Each 1/2 Cup 1/48 Cut 1 Tbsp 1 Cup `:n .y •♦e 2 x .'..r; ,:�. , Oatmeal Pancakes Hash Browns Grilled Bologna Syrup Dairy Drink f onday Y �'• yy:< ,..,e..-' gt,.. 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Approval Date 10/11/2021 Proposal for Inmate Food Service for CD a C) O C t-o- °�G C®) CD 1 Ga C O CD r›. Point -by -Point RFP Response 4 -Week Regular Cycle Menus Trinity Services Group WELD CO CO Regular Week 2 Farina Coffee Hash Grilled Hash Dairy Sunday Breakfast ..:..., 1.... ; ..., xt-=. ,... ...... .... 1 Cup Cake 1/48 Cut Browns 1/2 Cup Turkey Ham 3 WZ Brown 1 Cup Drink 1 Cup :: •, , s,,, _.. V ... � ...... .. ♦, _. 't- ... ,.. , ...'�. .. Sfir�� Oatmeal French Toast Grilled Turkey Syrup Dairy Drink Monday .� Bake _,';. .o,.t ",:: .1 ... ,. A ^r..: c.. .. ,......,_ „ N?� 1 Cup 2 Each Ham 3 WZ 1/4 Cup 1 Cup Tuesday .„?�r^..r . ...::-. -; ... .....:: R , r.. `: �.. �` � r �"- ,.�: .� .. ....: c. ;: .. ., c. _. .............,. -'hP ; 3 Aws^ � .:. ...:.^• .. v.. Farina 1 Cup Breafast Gravy 3/4 Cup w/Meat Biscuit 1/48 Cut Cottage Fried 1 Cup Potatoes Dairy Drink 1 Cup Wednesday '.r�pn •, r �'7"c Y ' .. «v>�w -.' ...,. ,,.� � ... .. -8>v..,. t. _ .. :. 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CD a 0 C Cn CD -3 CD 0 0 CD Point -by -Point RFP Response 4 -Week Regular Cycle Menus Trinity Services Group WELD CO CO Regular Week 3 Sunday ' eya.w'a �� -v\.v ..: BHW `4�I1 Eax"� Farina 1 Cup Coffee Cake 1/48 Cut Grilled Turkey Ham 3 WZ Hash Brown 1 Cup Dairy Drink 1 Cup Oatmeal Pancakes Hash Browns Grilled Bologna Syrup Margarine Dairy Drink Monday 1 Cup 2 Each 1/2 Cup 2 WZ 1/4 Cup 1 Tbsp 1 Cup Tuesday Grits 1 Cup Sausage Patty 1 Each Breakfast Grilled Potatoes 1 Cup Bread 2 Slice Jelly 1 Tbsp Dairy Drink 1 Cup Wednesday Oatmeal 1 Cup French Toast Bake 2 Each Grilled Turkey Ham 3 WZ Syrup 1/4 Cup Dairy Drink 1 Cup Thursday a� wL "� � h �,ey i. .:'.....{��{��'5 R� .�r ....,. x yti5„�C.. ,..,�;:.n...>,. 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Grits 1 Cup Pancakes 2 Each Syrup 1/4 Cup Sausage Patty 3 Each Breakfast Margarine 1 Tbsp Dairy Drink 1 Cup '.;sslx,yttia.'!b K Turkey Ham Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Slice 2 Each Turkey Salami Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cake PC Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 1/48 Cut 2 Each ��5 ,. Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each ,. �"b�`�rd��.., in'a"`�:. ,. ��.» Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage cx' 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each •y Dinner Chuckwagon Patty Country Gravy Potatoes Mashed Seasoned Carrots & Green Beans Bread Margarine Cookie Strawberry Cream 1.2 Beverage .Z,:: 3 WZ 1/4 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1 Each 1 Cup Goulash Mixed Vegetables Cornbread Margarine Cookie Strawberry Cream 1.2 Beverage 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1 Each 1 Cup Turkey & Gravy Potatoes Mashed Seasoned Green Beans Bread Margarine Brownie Beverage 1 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1/48 Cut 1 Cup Picadillo Beans Pinto Seasoned Cornbread Margarine Cake Beverage 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Meatloaf Gravy Potatoes Mashed Seasoned Carrots & Green Beans Biscuit Margarine Cake Beverage 3 WZ 1/4 Cup 3/4 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup :. Turkey Teriyaki Rice Vegetable Mixed Bread Margarine Cookie Strawberry Cream 1.2 Beverage 1 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1 Each 1 Cup Macaroni & Cheese w/T Ham Peas & Carrots Cornbread Margarine Cookie Strawberry Cream 1.2 Beverage 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1 Each 1 Cup Dietary Consultant C/ ' Approval Date 10/11/2021 O co CD 0 a Co Ci) CD O 1 CD a 0 O C C) CD 0 C', CD ic.fr Point -by -Point RFP Response 4 -Week Regular Cycle Me us Trinity Services Group WELD CO CO Regular Week 4 Grits Sausage Breakfast Hash Biscuit Jelly Dairy Sunday Breakfast Patty Browns Drink 1 Cup 3 Each 1/2 Cup 1/48 Cut 1 Tbsp 1 Cup Oatmeal Pancakes Hash Browns Grilled Bologna Syrup Margarine Dairy Drink Monday 1 Cup 2 Each 1/2 Cup 2 WZ 1/4 Cup 1 Tbsp 1 Cup Tuesday Grits T Ham w/Potato Bread Jelly Dairy Drink 1 Cup 1 Cup 2 Slice 1 Tbsp 1 Cup Wednesday Oatmeal 1 Cup French Toast Bake 2 Each Grilled Turkey Ham 3 WZ Syrup 1/4 Cup Dairy Drink 1 Cup Thursday Friday Saturday Farina 1 Cup Sausage Patty 3 Each Breakfast Hash Browns 1/2 Cup Biscuit 1/48 Cut Jelly 1 Tbsp Dairy Drink 1 Cup Farina 1 Cup Coffee Cake 1/48 Cut Grilled Turkey Ham 3 WZ Hash Brown 1 Cup Margarine 1 Tbsp Dairy Drink 1 Cup Oatmeal 1 Cup Breafast Gravy 3/4 Cup w/Meat Biscuit 1/48 Cut Cottage Fried 1 Cup Potatoes Dairy Drink 1 Cup Lunch Turkey Ham 3 WZ Sliced Cheese 1 WZ Bread 4 Slice Mustard PC 1 Each Salad Dressing PC 1 Each Tortilla Chip 1 Each Cookie Creme 3 Each PC Beverage 2 Each Peanut Butter 2 WZ Jelly 2 WZ Bread 4 Slice Tortilla Chip 1 Each Baby Carrots 1/2 Cup Cake 1/48 Cut PC Beverage 2 Each Turkey Bologna 3 WZ Sliced Cheese 1 WZ Bread 4 Slice Mustard PC 1 Each Salad Dressing PC 1 Each Tortilla Chip 1 Each Cookie Creme 3 Each PC Beverage 2 Each Peanut Butter 2 WZ Jelly 2 WZ Bread 4 Slice Tortilla Chip 1 Each Baby Carrots 1/2 Cup Cake 1/48 Cut PC Beverage 2 Each Peanut Butter 2 WZ Jelly 2 WZ Bread 4 Slice Tortilla Chip 1 Each Baby Carrots 1/2 Cup Cake 1/48 Cut PC Beverage 2 Each Turkey Bologna 3 WZ Sliced Cheese 1 WZ Bread 4 Slice Mustard PC 1 Each Salad Dressing PC 1 Each Tortilla Chip 1 Each Cookie Creme 3 Each PC Beverage 2 Each Turkey Salami 3 WZ Sliced Cheese 1 WZ Bread 4 Slice Mustard PC 1 Each Salad Dressing PC 1 Each Tortilla Chip 1 Each Cake 1/48 Cut PC Beverage 2 Each Dinner Tetrazzini 1 Cup Mixed Vegetables 1 2 / Cup Biscuit 1/48 Cut Margarine 1 Tbsp Cookie Strawberry 1 Each Cream 1.2 Beverage 1 Cup Red Chili Stew 1 Cup Green Beans 1 2 / Cup Cornbread 1/48 Cut Margarine 1 Tbsp Pudding 1/2 Cup Beverage 1 Cup Cheeseburger 1 Cup Casserole Corn 1/2 Cup Bread 2 Slice Margarine 1 Tbsp Cake 1/48 Cut Beverage 1 Cup Country Stew 1 Cup Mixed Vegetables 1 2 g / Cup Cornbread 1/48 Cut Margarine 1 Tbsp Brownie 1/48 Cut Beverage 1 Cup Enchilada Casserole 1 Cup Ranch Beans 3 4 / Cup Corn 1/2 Cup Cornbread 1/48 Cut Margarine 1 Tbsp Cake 1/48 Cut Beverage 1 Cup Grilled Turkey Ham 3 WZ Ranch Beans 1 2 / Cup Glazed Carrots 1/2 Cup Bread 2 Slice Margarine 1 Tbsp Cookie Strawberry 1 Each Cream 1.2 Beverage 1 Cup Turkey & Rice 1 Cup Green Beans 1 2 Cup / Biscuit 1/48 Cut Margarine 1 Tbsp Cake 1/48 Cut Beverage 1 Cup Dietary Consultant Approval Date 10/11/2021 O 0 0 JoJ O3!AlaS pool ajBWu CD a n O C C) CD 1 Cn O C7 CD Point -by -Point RFP Response 4 -Week Work Release Cycle Menus Trinity Services Group WELD CO CO Work Release Week 1 Sunday B rea lfast. Cold Cereal Turkey Ham Bread Margarine Dairy Drink Lunch Turkey Ham Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage Chicken Noodle Casserole Green Beans Bread Margarine Cake Beverage 2 Cup 3 WZ 4 Slice 1/2 WZ 1 Cup 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each Monday Cold Cereal Peanut Butter Bread Jelly Dairy Drink 2 Cup 1 Each 4 Slice 2 FZ 1 Cup Cold Cereal Boiled Egg Bread Margarine Dairy Drink Tuesday 2 Cup 2 Each 4 Slice 1/2 WZ 1 Cup Wednesday Cold Cereal Peanut Butter Bread Jelly Dairy Drink 2 Cup 1 Each 4 Slice 2 FZ 1 Cup Thursday Cold Cereal Turkey Ham Bread Margarine Dairy Drink 2 Cup 3 WZ 4 Slice 1/2 WZ 1 Cup Friday Cold Cereal Peanut Butter Bread Jelly Dairy Drink 2 Cup 1 Each 4 Slice 2 FZ 1 Cup Saturday Cold Cereal Boiled Egg Bread Margarine Dairy Drink 2 Cup 2 Each 4 Slice 1/2 WZ 1 Cup 1 Cup 1/2 Cup 2 Slice 1 Tbsp 1/48 Cut 1 Cup Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage Tetrazzini Mixed Vegetables Biscuit Margarine Cookie Strawberry Cream 1.2 Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1 Each 1 Cup Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage Salisbury Patty Country Gravy Potatoes Mashed Seasoned Carrots & Green Beans Bread Margarine Cookie Strawberry Cream 1.2 Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each 3 WZ 1/4 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1 Each 1 Cup Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage Turkey A la King Rice Pilaf Green Beans Biscuit Margarine Cake Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Slice 2 Each 1 Cup 3/4 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Turkey Salami Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Brownie PC Beverage Country Stew Mixed Vegetables Cornbread Margarine Cookie Strawberry Cream 1.2 Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 1/48 Cut 2 Each 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1 Each 1 Cup Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cookie Creme PC Beverage Shephards Pie Potatoes Mashed Seasoned Carrots Bread Margarine Brownie Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 3 Each 2 Each 1 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1/48 Cut 1 Cup Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage Red Chili Stew Green Beans Biscuit Margarine Cake Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Dietary Consultant < -4/tAix Ant.,y.iiie. 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Approval Date 10/11/2021 col. 33!IUDS pooh aTB WU CD a n 0 C Cf) CD 1 07 0 CD Point -by -Point RFP Response 4 -Week Work Release Cycle Menus Trinity Services Group WELD CO CO Work Release Week 2 Sunday Breakfast Cold Cereal Turkey Ham Bread Margarine Dairy Drink 2 Cup 3 WZ 4 Slice 1/2 WZ 1 Cup Cold Cereal Peanut Butter Bread Jelly Dairy Drink Monday 2 Cup 1 Each 4 Slice 2 FZ 1 Cup Tuesday Cold Cereal Boiled Egg Bread Margarine Dairy Drink 2 Cup 2 Each 4 Slice 1/2 WZ 1 Cup Wednesday Thursday t Cold Cereal Turkey Ham Bread Margarine Dairy Drink C� p ° y.�� Friday Cold Cereal Peanut Butter Bread Jelly Dairy Drink 2 Cup 1 Each 4 Slice 2 FZ 1 Cup Saturday Cold Cereal Boiled Egg Bread Margarine Dairy Drink Cold Cereal Peanut Butter Bread Jelly Dairy Drink 2 Cup 1 Each 4 Slice 2 FZ 1 Cup 2 Cup 3 WZ 4 Slice 1/2 WZ 1 Cup 2 Cup 2 Each 4 Slice 1/2 WZ 1 Cup Lunch Turkey Ham Sliced Cheese Bread Mustard PC Salad Dressing Tortilla Chip Cookie Creme PC Beverage PC 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each Turkey Salami Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Brownie PC Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 1/48 Cut 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cookie Creme PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 3 Each 2 Each 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage Dinner Turkey & Rice Carrots Biscuit Margarine Cake Beverage 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Creole Turkey Mac 1 Cup Vegetable Mixed 1/2 Cup Cornbread 1/48 Cut Margarine 1 Tbsp Cake 1/48 Cut Beverage 1 Cup Turkey Teriyaki Rice Peas & Carrots Bread Margarine Cake Beverage 1 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1/48 Cut 1 Cup Salisbury Patty Gravy Grilled Potatoes Corn Bread Margarine Pudding Beverage 3 WZ 1/4 Cup 3/4 Cup 1/2 Cup 2 Slice 1 Tbsp 1/2 Cup 1 Cup Macaroni & Cheese wit- Ham Vegetable Mixed Bread Margarine Cookie Strawberry Cream 1.2 Beverage 1 Cup 1/2 Cup 2 Slice 1 Tbsp 1 Each 1 Cup 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Enchilada Casserole Ranch Beans Corn Cornbread Margarine Cake Beverage 1 Cup 3/4 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Cheeseburger Casserole Southwest Mix Vegetables Cornbread Margarine Cake Beverage Dietary Consultant !-\ Approval Date 10/11/2021 -D 0 cn DJ O 3 0) CD O O a C/) CD C) CD -1 O CD C7 O C cn CD CA) O 0 CD 01 Point -by -Point RFP Response 4 -Week Work Release Cycle Menus Trinity Services Group WELD CO CO Work Release Week 3 Sunday Breakfast - �A!r .< :cl,. 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Saturday -.. .�. f .,: , , o.l,. . .. .. .. �. � ....: �... .e.r..«. u..,..'(.. p,k. , iw1».euu � " '?�.nti}.a�ki.�'u`�'?I•�atas 13�?!" �. ° � s �A n` Cold Cereal 2 Cup Cold Cereal 2 Cup Cold Cereal 2 Cup Cold Cereal 2 Cup Cold Cereal 2 Cup Cold Cereal 2 Cup Cold Cereal 2 Cup Turkey Ham 3 WZ Peanut Butter 1 Each Boiled Egg 2 Each Peanut Butter 1 Each Turkey Ham 3 WZ Peanut Butter 1 Each Boiled Egg 2 Each Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Margarine 1/2 WZ Jelly 2 FZ Margarine 1/2 WZ Jelly 2 FZ Margarine 1/2 WZ Jelly 2 FZ Margarine 1/2 WZ Dairy Drink 1 Cup Dairy Drink 1 Cup Dairy Drink 1 Cup Dairy Drink 1 Cup Dairy Drink 1 Cup Dairy Drink 1 Cup Dairy Drink 1 Cup Lunch Turkey Ham 3 WZ Peanut Butter 2 WZ Turkey Bologna 3 WZ Peanut Butter 2 WZ Turkey Salami 3 WZ Peanut Butter 2 WZ Turkey Bologna 3 WZ Sliced Cheese 1 WZ Jelly 2 WZ Sliced Cheese 1 WZ Jelly 2 WZ Sliced Cheese 1 WZ Jelly 2 WZ Sliced Cheese 1 WZ Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Bread 4 Slice Mustard PC 1 Each Tortilla Chip 1 Each Mustard PC 1 Each Tortilla Chip 1 Each Mustard PC 1 Each Tortilla Chip 1 Each Mustard PC 1 Each Salad Dressing PC 1 Each Baby Carrots 1/2 Cup Salad Dressing PC 1 Each Baby Carrots 1/2 Cup Salad Dressing PC 1 Each Baby Carrots 1/2 Cup Salad Dressing PC 1 Each Tortilla Chip 1 Each Cake 1/48 Cut Tortilla Chip 1 Each Cake 1/48 Slice Tortilla Chip 1 Each Cake 1/48 Cut Tortilla Chip 1 Each Cookie Creme 3 Each PC Beverage 2 Each Cookie Creme 3 Each PC Beverage 2 Each Cake 1/48 Cut PC Beverage 2 Each Cookie Creme 3 Each PC Beverage 2 Each PC Beverage 2 Each PC Beverage 2 Each PC Beverage 2 Each Dinner ti . 1 •. xpt v: U\\.S'3S:. Chuckwagon Patty 3 WZ Goulash 1 Cup Turkey & Gravy 1 Cup Picadillo 1 Cup Meatloaf Turkey Teriyaki 1 Cup 1 Cup 3 WZ Macaroni & Cheese Country Gravy 1/4 Cup Mixed Vegetables 1/2 Cup Potatoes Mashed 3/4 Cup Beans Pinto Seasoned 1/2 Cup Gravy 1/4 Cup Rice 3/4 Cup w/T Ham Potatoes Mashed Seasoned 3/4 / Cup Cornbread Margarine 148 Cut / 1 Tbsp Seasoned Green Beans 1/2 Cup Cornbread Margarine 1/48 Cut 1 Tbsp Potatoes Mashed Seasoned 3/4 Cup Vegetable Mixed Bread 1/2 Cup 2 Slice Peas & Carrots Cornbread 1/2 Cup 1/48 Cut Carrots & Green Beans Bread 1/2 Cup 2 Slice Cookie Strawberry Cream 1.2 Beverage 1 Each 1 Cup Bread Margarine Brownie 2 Slice 1 Tbsp 1/48 Cut Cake Beverage 1/48 Cut 1 Cup Carrots & Green Beans Biscuit 1/2 Cup 1/48 Cut Margarine Cookie Strawberry 1 Tbsp 1 Each Margarine Cookie Strawberry Cream 1.2 1 Tbsp 1 Each Margarine Cookie Strawberry 1 Tbsp 1 Each Beverage g 1 Cup Margarine Cake 1 Tbsp 1/48 Cut Cream 1.2 Beverage 1 Cup Beverage 1 Cup Cream 1.2 Beverage 1 Cup Beverage 1 Cup Dietary Consultant <% OS l Yvv..t. iH Approval Date 10/11/2021 O cn -o O JoJ aoi/uaS pool aWWLUu CD Point -by -Point REP Response 4 -Week Work Release Cycle Menus Trinity Services Group WELD CO CO Work Release Week 4 Cold Turkey Bread Margarine Dairy Sunday Breakfast Cereal 2 Cup Ham 3 WZ 4 Slice 1/2 WZ Drink 1 Cup Monday Cold Cereal 2 Cup Peanut Butter 1 Each Bread 4 Slice Jelly 2 FZ Dairy Drink 1 Cup Tuesday Cold Cereal 2 Cup Boiled Egg 2 Each Bread 4 Slice Margarine 1/2 WZ Dairy Drink 1 Cup Wednesday Cold Cereal 2 Cup Peanut Butter 1 Each Bread 4 Slice Jelly 2 FZ Dairy Drink 1 Cup Cold Cereal Turkey Ham Bread Margarine Dairy Drink Thursday 2 Cup 3 WZ 4 Slice 1/2 WZ 1 Cup Friday Cold Cereal Peanut Butter Bread Jelly Dairy Drink 2 Cup 1 Each 4 Slice 2 FZ 1 Cup Saturday Cold Cereal 2 Cup Boiled Egg 2 Each Bread 4 Slice Margarine 1/2 WZ Dairy Drink 1 Cup Turkey Sliced Bread Mustard Salad Tortilla Cookie PC Beverage Lunch Ham 3 WZ Cheese 1 WZ 4 Slice PC 1 Each Dressing PC 1 Each Chip 1 Each Creme 3 Each 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage Turkey Bologna 3 WZ Sliced Cheese 1 WZ Bread 4 Slice Mustard PC 1 Each Salad Dressing PC 1 Each Tortilla Chip 1 Each Cookie Creme 3 Each PC Beverage 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each Peanut Butter Jelly Bread Tortilla Chip Baby Carrots Cake PC Beverage 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each Turkey Bologna Sliced Cheese Bread Mustard PC Salad Dressing PC Tortilla Chip Cookie Creme PC Beverage 3 WZ 1 WZ 4 Slice 1 Each 1 Each 1 Each 3 Each 2 Each 2 WZ 2 WZ 4 Slice 1 Each 1/2 Cup 1/48 Cut 2 Each Turkey Salami 3 WZ Sliced Cheese 1 WZ Bread 4 Slice Mustard PC 1 Each Salad Dressing PC 1 Each Tortilla Chip 1 Each Cake 1/48 Cut PC Beverage 2 Each Dinner Country Stew 1 Cup Mixed Vegetables 1/2 Cup Cornbread 1/48 Cut Margarine 1 Tbsp Brownie 1/48 Cut Beverage 1 Cup Enchilada Casserole 1 Cup Ranch Beans 3/4 Cup Corn 1/2 Cup Cornbread 1/48 Cut Margarine 1 Tbsp Cake 1/48 Cut Beverage 1 Cup t Tetrazzini 1 Cup Mixed Vegetables 1/2 Cup Biscuit 1/48 Cut Margarine 1 Tbsp Cookie Strawberry 1 Each Cream 1.2 Beverage 1 Cup Red Chili Stew 1 Cup Green Beans 1/2 Cup Cornbread 1/48 Cut Margarine 1 Tbsp Pudding 1/2 Cup Beverage 1 Cup Cheeseburger 1 Cup Casserole Corn 1/2 Cup Bread 2 Slice Margarine 1 Tbsp Cake 1/48 Cut Beverage 1 Cup Grilled Turkey Ham Ranch Beans Glazed Carrots Bread Margarine Cookie Strawberry Cream 1.2 Beverage 3 WZ 1/2 Cup 1/2 Cup 2 Slice 1 Tbsp 1 Each 1 Cup Turkey & Rice Green Beans Biscuit Margarine Cake Beverage 1 Cup 1/2 Cup 1/48 Cut 1 Tbsp 1/48 Cut 1 Cup Dietary Consultant O CcrikArk Approval Date 10/11/2021 -o -o cn L1) 0 3 CD m 0 0 a cn CD c." CD -' 0 rn a C 0 C Cn CD 1 O CD Point -by -Point RFP Response Regular Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Regular TSG Standard - Male Sedentary Week 1 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R AG VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2529 75.22 331.09 100.72 198 1809 189.8 1143 16 4856 17.5 23.279 3.751 Monday 2987 72.22 421.49 116.88 1036 18223 208.8 1225 15.74 3783 22.1 23.599 3.823 Tuesday 2827 81.44 346.19 124.87 533 7538 243.6 1019 14.58 5066 16.2 29.029 6.148 Wednesday 2792 65.95 426.15 96.71 773 12769 200.7 1258 17.49 3937 23.7 20.906 3.995 Thursday 2994 75.73 424.09 112.61' 741 12580 + 196.2 897 14.69 4655 20 23.586 3.257 Friday 2933 71.37 397.27 123.73 1545 25779 239.1 1166 15.9 4250 23 26.66 6.799 Saturday 2718 76.97 362.98 110.02 308 2660 212.1 1278 17.32 4961 16.6 25.406 5.207 Daily Average Meals 2,825.71 74.13 387.04 112.22 733.43 11,622. 57 212.90 1,140.81 15.96 4,501.14 19.87 24.64 4.71 NaN NaN NaN NaN Daily Average % Week 1 115.52% 132.38% 115.19% 147.66%/i 117.35% 557.97°/ 283.87°/ 142.61% 266.00% 112.53% 79.48% 123.20% 188.40% ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 1 of 10 a O LL) O 3 0) CD m O O a Go CD CD O O 12! c) cD Point -by -Point RFP Response Regular Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Regular TSG Standard - Male Sedentary Week 2 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R NfG VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2847 72.12 367.09 120.24 899 15711 196.6 1003 15.61 5379 16.9 27.313 5.067 Monday 3057 75.75 464.44 104.76 886 16110 207.5 1053 17.76 4178 25 23.929 2.75 Tuesday 2722 77.64 372.46 102.82 635 9147 222.1 1269 17.29 5463 17 24.263 5.549 Wednesday 3131 77.59 440.6 125.72 800 12256 214.2 1163 16.75 4160 24.9 28.701 5.427 Thursday 2741 72.99 354.61 114.91 427 5600 197.7 1117 14.64 4884 16.5 23.518 3.384 Friday 2994 83.35 403.73 124.48 849 13143 200.5 1203 19.73 4147 33.1 27.69 5.664 Saturday 2654 65.51 379.54 97.73 235 1875 229.1 1073 14.9 4258 19.3 23.121 3.607 Daily Average Meals 2,878.00 74.99 397.50 112.95 675.86 10,548. 86 209.67 1,125.81 16.67 4,638.43 21.81 25.51 4.49 NaN NaN NaN NaN Daily Average % Week 2 117.66% 133.91% 118.30% 148.62%j 108.14% 506.43°1 279.56°/ 140.73% 277.83% 115.96% 87.24% 127.55% 179.60% ReportDate:10/1112021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 2 of 10 O -a 0 Cn Q) 0 a04. GOVUOS pOOd 9Tewu CD a n O C CJ) CD 1 CO - 0 C7 CD CD Point -by -Point RFP Response Regular Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Regular TSG Standard - Male Sedentary Week 3 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R NiftEG VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2777 78.34 353.41 117.42 533 7588 221.6 1023 15.11 5406 17.2 25.626 6.148 Monday 3163 74.24 434 130.85 1156 19080 215.7 1217 16.71 3516 25.8 27.223 4.569 Tuesday 2606 68.39 356.15 102.38 335 2483 241.6 921 16.16 4202 18.5 21.887 7.186 Wednesday 3156 80.18 471.63 111.51 826 13832 196.9 1255 18.53 4279 28.1 26.248 2.717 Thursday 2542 74.98 325.94 105.53 561 • 7546 216.2 1151 16.89 5329 18.6 24.463 4.283 Friday 2894 76.16 417.79 106.14 939 15796 201.8 1273 16.3 4304 21.6 22.653 3.473 Saturday 2764 73.27 368.33 110.49 655 9246 210.6 968 14.45 5001 16.1 22.38 6.592 Daily Average Meals 2,843.14 75.08 389.61 112.05 715.00 10,795. 86 214.91 1,115.41 16.31 4,576.71 20.84 24.35 5.00 NaN NaN NaN NaN Daily Average % Week 3 116.24% 134.07% 115.96% 147.43%l 114.40% 518.28°/ 286.55°4 139.43% 271.83% 114.42% 83.36% 121.75% 200.00% ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 3 of 10 0 col. aoiruaS pool a12Wu CD n 0 C CD 0 c ) CD Point -by -Point RFP Response Peg ii l a r 4't'_'/re c I\I titriti f, I, n a I s I s Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Regular TSG Standard - Male Sedentary Week 4 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R AEG VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2517 71.14 322.85 104.82 518 8039 191.9 970 13.72 4523 14.2 21.86 4.901 Monday 3100 74.33 422.32 130.62 935 13344 212.6 1246 16.97 4193 27.3 28.611 5.918 Tuesday 2535 68.44 378.42 84.48 178 1477 217.6 1100 16.14 3696 18.5 19.807 3.621 Wednesday 3069 73.49 463.99 108.79 1251 22735 194.4 1018 15.82 3706 24.1 24.085 3.379 Thursday 2849 83.13 387.92 109.78 232 2520 202.4 1210 20.02 5504 27.2 25.68 2.195 Friday 2894 84.47 388.8 115.57 1337 23486 198.4 1288 17.35 4470 28.3 25.101 3.47 Saturday 2766 72.34 352.56 118.46 378 4143 214.4 1087 15.17 5289 14.8 27.377 6.369 Daily Average Meals 2,818.57 75.33 388.121 110.36 689.86 10,820. 57 204.53 1,131.21 16.46 4,483.00 22.06 24.65 4.26 NaN NaN NaN NaN Daily Average % Week 4 115.23% 134.52% 115.51% 145.21%1 110.38% 519.471 272.71°4 141.41°h 274.33% 112.08% 88.24% 123.25% 170.40% ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 4 of 10 O 0 CA 0) 0 aol aa!AJas pool aiewu CD 0 O C C!) CD ui 0 0 CD Point -by -Point RFP Response Regular Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Z BID WELD CO CO Diet: Regular TSG Standard - Male Sedentary Nutritional Goal SUMMARY Week 1 Week 2 Week 3 KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R MWG VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 2,825.71 74.13 387.04 112.22 733.43 11,622. 57 212.90 1,140.86 15.96 4,501.14 19.87 24.64 4.71 NaN NaN NaN NaN 2,878.00 74.99 397.50 112.95 675.86 10,548. 86 209.67 1,125.86 16.67 4,638.43 21.81 25.51 4.49 NaN NaN NaN NaN 2,843 14 75.08 389.61 112.05 715.00 10,795. 86 214.91 1,115.43 16.31 4,576.71 20.84 24.35 5.00 NaN NaN NaN NaN Week 4 2,818.57 75.33 388.12 110.36 689.86 10,820. 57 204.53 1,131.29 16.46 4,483.00 22.06 24.65 4.26 NaN NaN NaN NaN Cycle Average Total 2,841.36 74.88 390.57 111.90 703.54 10,946. 97 210.50 1,128.36 16.35 4,549.82 21.15 24.79 4.62 0.00 0.00 0.00 0.00 ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 5 of 10 O 1 oa O O O 0_ CD CD C) CD -h O C7 CD O 0 CD N Point -by -Point RFP Response Work Release Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Work Release TSG Standard - Male Sedentary Week 1 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R Me& VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2757 75.79 383.82 102.61 741 3771 210.6 1171 43.22 5509 15.7 24.551 5.32 Monday 3262 76.62 491.2 119.82 1484 19776 215.8 1173 42.89 3696 24.4 24.025 3.551 Tuesday 2800 85.77 362.17 111.22 749 8323 236.3 1088 17.22 4583 14.6 25.787 7.038 Wednesday 3396 77.87 521.52 121.36 1231 14356 216.4 1330 45.58 4603 25.9 26.185 3.99 Thursday 2781 73.73 387.59 106.33 1262 14441 217.1 927 41.64 5030 18.4 22.69 4.374 Friday 3321 79.46 483.73 126.57 1434 25342 229.8 1031 17.8 4170 24.7 25.799 5.606 Saturday 2823 80.44 380.07 113.35 1002 5128 236.6 1268 45.52 4900 18.1 26.945 6.586 Daily Average Meals 3,020.00 78.53 430.01 114.47 1,129.00 13,019. 57 223.23 1,141.11 36.27 4,641.57 20.26 25.14 5.21 NaN NaN NaN NaN Daily Average % Week 1 123.47% 140.23% 127.98% 150.62%/1 180.64% 625.04°/ 297.64°/ 142.64% 604.50% 116.04% 81.04% 125.70% 208.40% ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 6 of 10 a O a) 0 3 of CD 711 0 0 a Cn CD CD CD O O C C') CD cn O CD CO Point -by -Point RFP Response °k Release Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Work Release TSG Standard - Male Sedentary Week 2 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT Gram VITA_R rvk G VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2749 71.95 379.21 105.53 1413 17543 210.4 1021 43.78 5567 15.9 24.626 5.883 Monday 3247 76.7 507.12 111.7 1320 17592 232.7 1110 45.25 3966 29.2 24.141 2.326 Tuesday 2792 84.06 394.81 , 95.21 772 9633 212.1 1161 19.75 5323 14.5 22.199 5.971 Wednesday 3309 81.97 510.22 117.72 1137 13324 221.2 1111 43.89 3971 27.2 27.067 3.136 Thursday 2769 77.45 392.31 99.75 862 7132 213.1 973 42.35 5597 15.4 20.947 3.699 Friday 3514 90.07 524.34 126.94 735 12650 200.9 1255 20.85 4087 34.9 27.55 3.673 Saturday 2813 75.93 386.99 108.59 941 4387 241.5 1166 44.1 4549 16.4 25.783 5.25 Daily Average Meals 3,027.57 79.73 442.14 109.35 1,025.71 11,751. 57 218.84 1,113.81 37.14 4,722.86 21.93 24.62 4.28 NaN NaN NaN NaN Daily Average % Week 2 123.78% 142.38% 131.59% 143.88%j 164.11% 564.17°i 291.79°1 139.23% 619.00% 118.07% 87.72% 123.10% 171.20% ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 7 of 10 O -o O U7 03 O JO ODIAJOS pool a1ewu CD Q C-) O C C/) CD CD 0 C) CD Point -by -Point RFP Response Work Release Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Work Release TSG Standard - Male Sedentary Week 3 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CH0 Gram FAT Gram VITA_R N&EG VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2822 79.81 384.84 109.55 1047 9420 239 1051 43.58 5701 17.8 23.991 7 Monday 3341 78.62 503.62 122.85 1493 20148 222.7 1165 43.85 3327 28.1 25.589 2.278 Tuesday 2878 81.86 376.2 114.87 582 3402 231.9 1017 18.18 4784 14.3 25.503 8.796 Wednesday 3346 81.13 514.31 118.45 1260 15314 222.1 1312 46.02 4067 32.3 26.46 2.293 Thursday 2913 77.19 397.98 114.26 1104 9508 240.6 1189 44.41 6089 18.4 26.787 5.888 Friday 3282 84.25 504.25 108.98 828 15359 192.5 1138 18.2 4224 23.3 21.792 2.28 Saturday 2772 76.72 385.33 102.88 1238 11229 235.1 958 42.64 4838 17.6 21.859 5.952 Daily Average Meals 3,050.57 79.94 438.08 113.12 1,078.86 12,054. 29 226.27 1,118.51 36.70 4,718.57 21.69 24.57 4.93 NaN NaN NaN NaN Daily Average % Week 3 124.72% 142.75% 130.38% 148.841 172.62% 578.70°1 301.69°4 139.82% 611.67% 117.96% 86.76% 122.85% 197.20% ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 8 of 10 O 3 C) CD O O a CO CD CD O CD t� O cn CD vi O CD cn Point -by -Point RFP Response ork Release Menu utriti na nalysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates Trinity Services Group Diet: Work Release TSG Standard - Male Sedentary Week 4 - DAILY SUMMARY Z BID WELD CO CO Nutritional Goal KCAL KCAL PRO Gram CHO Gram FAT GramG VITA_R VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Sunday 2752 75.06 370.93 108.58 1061 10000 212.7 1017 41.54 5177 14.5 23.45 6.47 Monday 3278 78.71 491.94 122.62 1272 14412 219.6 1194 44.11 4004 29.6 26.977 3.627 Tuesday 2741 81.09 378 99.36 426 2399 205.4 1197 18.08 4302 12.9 23.544 5.25 Wednesday 3259 74.44 506.67 115.73 1685 24217 219.6 1075 43.31 3494 28.3 24.297 2.955 Thursday 3101 86.47 439.93 114.01 775 4482 223.2 1254 48.47 6157 28.6 27.368 3.764 Friday 3258 89.79 475.98 116.07 1226 23049 189.1 1137 18.02 4390 26.8 23.824 2.277 Saturday 2656 73.43 379.66 95.58 942 6034 231.8 1159 44.43 4728 15.4 22.535 5.24 Daily Average Meals 3,006.43 79.86 434.73 110.28 1,055.29 12,084. 71 214.49 1,147.57 36.85 4,607.43 22.30 24.57 4.23 NaN NaN NaN NaN Daily Average % Week 4 122.91% 142.61% 129.38% 145.11%1 168.85% 580.16°4 285.99°/ 143.45% 614.17% 115.19% 89.20% 122.85% 169.20% ReportDate:10/11 /2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 9 of 10 O O Cn C) O 0) CD O O Cn CD CD O O CD O_ n O C cn CD O CD Point -by -Point RFP Response Work Release Menu Nutritional Analysis Trinity Services Group Average Nutrition Analysis by Diet -Alternates ZBID WELD CO CO Diet: Work Release TSG Standard - Male Sedentary Nutritional Goal SUMMARY KCAL KCAL PRO Gram CHO Gram FAT Gram AEG VITA_R VTAIU IU VITC MG CA MG FE MG NA MG TDFB Gram SFA Gram FATRN Gram 2,446.00 56.00 336.00 76.00 625.00 2,083.00 75.00 800.00 6.00 4,000.00 25.00 20.00 2.50 Week 1 3,020.00 78.53 430.01 114.47 1,129.00 13,019. 57 223.23 1,141.14 36.27 4,641.57 20.26 25.14 5.21 NaN NaN NaN NaN /eek2 3,027.57 79.73 442.14 109.35 1,025.71 11,751. 218.84 1,113.86 37.14 4,722.86 21.93 24.62 4.28 NaN NaN NaN NaN 57 Week 3 3,050.57 79.94 438.08 113.12 1,078.86 12,054. 29 226.27 1,118.57 36.70 4,718.57 21.69 24.57 4.93 NaN NaN NaN NaN Week4 3,006.43 79.86 434.73 110.28 1,055.29 12,084. 214.49 1,147.57 36.85 4,607.43 22.30 24.57 4.23 NaN NaN NaN NaN 71 Cycle Average Total 3,026.14 79.52 436.24 111.81 1,072.22 12,227. 220.71 1,130.29 36.74 4,672.61 21.55 24.73 4.66 0.00 0.00 0.00 0.00 54 ReportDate:10/11/2021 5:19:22 PM Weld County, CO RFP 8-24-21 Page 10 of 10 O Q) CD O O CD CD n CD —f, O CD a n O C CD CD cii c-' Point -by -Point RFP Response Proposal for Inmate Food Service for Weld County Sheriff's Office A trn Trinity Tak Now Available... Reinforce positive inmate behavior, boost morale and provide great meals to staff who can also purchase ,1 wc• ..r,..: •n, ¢ro s- •,• • •• .g L. O. • r' fly £t Fl n d s t:t ey can make purchases at �wyt • " ,L"• wme • � p. ennuestaifil 1 t � 'Yn4(.Y1 i EASY.. SECURE. MULTI PLATFORM. O a 0 a Proposal for Inmate Food Service for Weld County Sheriff's Office The Trinity Take -Out Program (TTO) can help Weld County reinforce positive inmate behavior, boost inmate morale and support inmates' connections with fimily and friends. The program provides high -quality, freshly made, a.. la carte meals, snacks and desserts to inmates who Weld County deems eligible. All TTO menu items are pre -approved by Weld County. Inmates can order TTO food using their trust fund. Their family members and friends can place an order on their behalf via a user-friendly website designed specifically for Weld County. Your staff can also purchase TTO meals, should you wish to make them available. All TTO meals are prepared fresh in your kitchen on designated delivery days and distributed via cart immediately after preparation. Trinity will tailor the TTO program to fit your specific requirements. Trinity staff will work closely with Weld County to develop a complete plan, including the menu, ordering frequency and delivery schedule. Trinity can also offer regional favorites and special -event items on request. Trinity will handle all financial transactions, provide marketing materials to promote the program, fulfill orders and maintain the program. 0 a c O a 79 Proposal for Inmate Food Service for Weld County Sheriffs Office Sample Operating Plan • Trinity distributes monthly calendar for available meals • Weld County approves all menu items • Menu is distributed to eligible inmates a week before delivery • Eligible "Good Behavior" inmates receive the menu • Orders are collected and funds are debited from inmates' accounts, or via online ordering from family and friends • Food is prepared fresh and delivered immediately • If there is a possibility an inmate will be unable to receive the order or may be released, he/she should not place an order, as charges are non-refundable Sample Delivery Schedule • Inmate eligibility determined each Friday • Orders collected by 8:00 am Saturday • Delivery between Noon & 1:00 pm Saturday • ID badge needed to receive order • Inmates limited to one item a week Weld County can also use the TTO program as a training tool inmates already working in the kitchen can enhance their skills by preparing these retail -caliber products, and in turn become more employable after their release. The TTO menu includes the following items, but we can also work with Weld County to develop other appropriate recipes and menu items. • 100% All Beef Burger • 100% All Beef Cheeseburger • Loaded Ground Beef Nachos • Loaded Ground Beef Burrito • Chef Salad • Italian Meatball Hoagie • Classic Philly Cheese Steak • Chili Cheese All -Beef Frank • Classic All -Beef Pepperoni Pizza • Classic Vegetable Pizza • Chicken Parmesan Kaiser • Chili Cheese Loaded Baked Potato • Navajo Taco • Chicken Tender Meal • Southern Fried Chicken with Buttermilk Bath • Cuban Sandwich • Outrageous Brownie • Double Chocolate Chip Brownie • Cinnamon Roll with Cream Cheese Frosting N N O Q N um. a • O a P>. .o a 80 Proposal for Inmate Food Service for Weld County Sheriff's Office Ut Assuranc Trinity provides quality food service to the correctional environment. Our staff is always on alert, monitoring all phases of food production and service, including purchasing, receiving, and storing food. The result is a high -quality, safe menu for inmates at an affordable price for the facility. Trinity has developed a customized, comprehensive platform to support and promote excellence in quality controls for our field operating units. These protocols encompass a multi -faceted "farm to table" approach, beginning with the supply chain and ending with service (customer consumption of prepared products). If one step of a process does not meet a stated standard, on -site management immediately performs corrective action. A facility may require a tailored version of the criteria to meet their physical plant or contract's unique requirements. Quarterly audit procedures document the effectiveness of each system. Our quality assurance program is based on the American Correctional Association (ACA) Standards® Each Trinity location must have a unique document dedicated to food safety and sanitation practices, including policies, operating procedures, and technical resources. Each unit manager is also responsible for monitoring their unit's food safety and sanitation procedures and performing a monthly food safety inspection. alitAssurance :AanuaI Our quality assurance standards also are based on the FDA Food Code, listed in our comprehensive Quality Assurance Standards and Solutions Manual. Standards include standard operating procedures, sanitation standard operating procedures, and HACCP compliance plans. Unique to this manual is the identification of detailed solutions and helpful information for each standard. A copy of this manual is available for reference in each Trinity operating unit. 81 Proposal for Inmate Food Service for Weld County Sheriff's Office Quality Assurance Manual Table of Contents Tab 1 - Introduction Tab 2 - Purchasing and Receiving Tab 3 o Storage Tab 4 m Preparation Production Tab 5 - Service Distribution Tab 6 ® Staff Sandards Tab 7 tCr Cleaning and Sanitizing Tab 8 - Equipment, Utensils and Linens Tab 9 e Premises Tab 10 Pa Facilities Design Tab 11 - QA Program Management Highlights Tab 12 - Crisis Management ARATION/NRODUCTI,.. Purpose: Thorough cooking ensures sufficient co = tcm eratand times required to eliminate patlto ben resent tuest in foods. that may pon Standard ICriticall Raw animal foods such as eggs, fish, meat, poultry, and foods containing these items, must be cooked to heat all parts of the food to a temperature and for a time that complies with one of the following methods based on the food that is being cooked. • Raw shell eggs cot prepared for an individual customer for imm edi t`ulche, service. such as scrambled eggs, q and bread pudding • l65°F/74°C or above for 15 seconds for: O poultry. o Stuffed pasta. o Scups. • Fruits and vegetables that are cooked for hot holding must he cooked to at least a temperature of 140°F/60°C. HACCP Compliance Plan Cooking is a Critical Control Point (CCP) for many foods. All Trinity team members who are responsible for cooking of potentially hazardous foods, are likewise responsible for, careful monitoring of cooking temperatures and times, without exception. O Solutions and Helpful Intormat Always use approved thermometers tt temperatures before the cooking proc ended. Do not rely on cooking time, appear including the color of the juices or I of the patty, feel, or instinct as an I adequate cooking. Foodborne illnr outbreaks associated with inadegt of hamburgers have demonstrate( importance of accurately checkir temperature. For your convenience, a sunlit minimum cooking temperatur times is provided immediatel' standard. Once again, a thermocoup suitable for accurately me temperature of food less t thick, such as eggs and h Foodborne illness outbrt inadequate cooking of e have demonstrated the accurately checking in associated with these t Note ASSiI1GL\'C13 • • a l's't.lii. N ,�yyam� PREPARATION/PRODUCTION PARAtIONi/PRODUCTION 4.4 Thorough cooking ensures kin = "-‘114:- Purpose: v»'�� , • � r� sufficient coo '�<°a.{`:�t king temperatures tho that may t tires and times required to eliminate pathogens be present in foods. Standard Monitoring Check product temperatures before the cooking process is ended. Corrective Action Continue cooking items that have yet to reach required minimum temperatures. Record -Keeping Record cooking temperatures in the designated column on the day's production sheet. .Vote: fill production sheets must have a 'temperature' and 'initials'section..4s well, the temperature standard(s) must he stated on the farm. and a place.for a manager to sign the sheet must beprovided. Verification The unit manager or his/her designated person in charge is responsible fur daily oversight and formal verification at least weekly of routine monitoring of cooking ternperatures/times. : In all eases, con l' Solutions and Helpful information 4 Always use approved thermometers. Do not rely on coking time, appearance, feel, or M1rs`lyg instinct as an indicator of adequate cooking. ' *t� Internal product temperature is an important critical control point that must be effectively /JJ monitored, proper cooking represents an opportunity to eliminate most hazards associated with tbodborne pathogens that be present. Team members must be absolutely y certain that required product temperatures have been reached before the cooking process is ended, without exception. Remember, the reason for monitoring cooking temperatures/times is to take corrective action! The important thing is what you do with the information you gather: not how much 'paper' (records) you accumulate. 7p raace with sn'icterjurisdictional requirements is necegaty. Unit managers are required to formally verily, at least weekly, that critical control points are effectively monitored. All Trinity temperature log sheets, including production sheets, require review and approval at least weekly by a manager, including their signature following this oversight. Sim o a c ■ O a 82 Proposal for Inmate Food Service for Weld County Sheriff's Office Corporate Level duality Assurance Support Several corporate departments are involved in supporting our regional food service teams in their responsibilities to maintain the highest possible standards for quality assurance. Supply Chain Department - A network of primary broadline distribution vendors and numerous specialty vendors make up the sources for consumable and disposable supplies for our locations throughout the continental United States and Puerto Rica Depending on the product base for a particular vendor, one or several of the following requirements may apply. a Proof of annual inspections froman accredited food safety auditing entity such as Merieux Nutrisciences and AIB (American Institute of Baking) Compliance with applicable aspects of the 2011 Food Safety Modernization Act Adherence to Trinity's mandated recall policies Participation in Trinity's performance standards reporting for on -time deliveries and product fulfillment Training Departme ' t - Trinity's training department is a network of training professionals promoting and providing instruction for basic and advanced quality assurance science and standards. Our trainers provide information and materials relative to Trinity team members as well as incarcerated work crew members. Trinity Services Group team member training facilitated through Live events n virtual/proctored events u Self -Paced events Mandatory QA related training for all unit level team members U U U Rookie Fast Track ServSafe Food Handlers Certification HACCP protocols/procedures Kitchen/equipment safe operation Inmate/resident/detainee/convict training Kitchen safety Mandatory adherence to hygiene standards Critical aspects for ServSafe protocols xi U _1. p. rt Services Department - Supports Trinity's efforts in the administration of all facets of our NetMenu platform, Corporate Chef activities, Quality Assurance and OPA (operational Performance Audit)® • PCQI (Preventative Controls Qualified Individual) and HACCP support ® Crisis Management - maintains a platform through which 24/7/52 expertise/support is available to any of our operating units through Experts On -Demand and BIOTRAX testing laboratory a 0 a 83 Proposal for Inmate Food Service for Weld County Sheriff's Office A Food Service Unit -Level Processes - To maintain our position as a premier food service management company and achieve our business objectives, we believe it is essential that food safety becomes an intrinsic part of our business plan. We understand that the prevention of foodborne illness and good sanitation practices bring tangible benefits to our workforce, clients, shareholders, and company. By maintaining an effective food safety policy, we meet legal obligations and perform due diligence within the organization. Our food service units maintain an extreme awareness for safe handling practices of food products, ensuring all who work in a Trinity kitchen are well trained in critical aspects of food safety. Hygiene awareness ci Trinity staff must meet or exceed Trinity's and local health department guidelines ci Kitchen workers (inmate workforce) are subject to hygiene checks before entering into a ci kitchen and questioning for common health concerns, cuts, wounds, illnesses Inmate workers are continually monitored to ensure safe food handling, hand washing, and other standards throughout the workday ® Storage area temperature recording performed a minimum of 3 times per day at prescribed time frames ® Delivery vehicle temperature checks to ensure proper temperatures are maintained for all products Recording of food temperatures at varying intervals to ensure minimum standards are maintained throughout the production/serving process ci Cooking/production Holding product for service ci Temperatures of the products served (random checks throughout each service period) ® Daily cleaning schedules for all kitchen equipment Detailed cleaning schedules for regular breakdown cleaning of all applicable equipment o a.s c 'o a 84 Proposal for Inmate Food Service for Weld County Sheriff's Office Kitchen Operation Checkpoints for duality Menu Planning • Because of the unique production/ service system found in a correctional environment, menus must include special planning considerations in addition to traditional requirements. • In the planning of all meals, food flavor, texture, temperature, appearance, and palatability are taken into consideration Meals are served according to a routine schedule, three times each 24 hours • One, two, or three meals will contain hot foods, as agreed upon • Local and ethnic food preferences are included in selections • Menus meet or exceed Recommended Daily Dietary Allowances of essential nutrients All menu item nomenclature indicates the actual food served (per "Truth in Menu" Rules) • All portion sizes stated on the menu are in edible portion form, unless otherwise stated • Protein items found in entr�es are expressed in weight portions, Le., 2 oz, 8 oz • All other menu items are stated in volume measurements, Le., 1 c, 1/4 c • Menus are planned 30 days in advance • Nutritional analysis on menus • Menu substitutions are held to a minimum and are of like nutritional value • Emergency menus are in place • Menu/food preferences are documented and on file • Menu plans on file, are dated and can document the exact food served to the inmate Purchasing • Purchasing specifications: U U U U U A clear, concise description of item Clear, concise purpose of the item on the menu Unit size, packaging requirements Unit size, packaging requirements Grades or quality standards stated Copy of specifications to Vendor • Seasonal and quantity buys are made • Bid solicitations made to various vendors or prime vendor system in place and monitored for compliance • Quantities required for par stock stated • Completed orders placed with vendors are sent to the warehouse for receiving procedures 'o a 'o a 85 Proposal for Inmate Food Service for Weld County Sheriff's Office Receiving ® Purchasing specifications with quality measures and receiving information are available ® Completed orders for each vendor, available in writing from buyer ® Shipments checked, quality standards meet • 100 percent of meat items ® Invoice extensions are verified ® All food cases are dated when received ® Proper receiving equipment is used Trained personnel perform all receiving • Items are placed in storage promptly ® Unacceptable items are refused and credit noted on the invoice Spot checks are made: ci Portion -controlled items are checked to ensure that the allowance specified are met Meats, chickens, etc. are unboxed and weight is verified Cartons of fresh fruits and vegetables are checked for count and quality throughout the container Storage • First -in -first -out stock rotation method used Food is stored away from walls and off the floor • Pest control measures are taken Proper storage temperatures are maintained ci Dry storage: 70°F ci Refrigerated storage: 35 - 40°F ci Freezer storage: 0 to -10°F • All storage areas are locked ® A proper sanitation program is followed ® Temperatures of all refrigerated storage is logged • Weekly inventory counted by someone other than the staff member responsible for storage • Controlled items are secured N a. i 0 N a) u_ a c i 0 a c 'o a 86 Proposal for Inmate Food Service for Weld County Sheriffs Office Ingredient Control and Processing ® Only items used for production are removed from storage ® First -in -first -out stock rotation is practiced ® Issuing is done by stockroom supervisor to only authorized and assigned personnel o Standard recipes are adjusted to the population of the facility and are closely followed • Food production is scheduled (Production Records) according to need; leftovers are explained • Staff/inmate workers are trained to perform required tasks • Staff/inmate workers are properly supervised ® Authorization of ingredient variations by unit manager ® Ingredients are weighed and measured per recipe • Fresh produce processing: U U O c Thorough water wash of all fruits and vegetables Immediate refrigeration of vegetable salads Sizing of raw fruits for eating to ensure portion control Weight of edible portion versus purchased raw product called for on Production Records adjusted ® Raw meat processing: U U U U Wash under cold, running water to remove old blood residue Separate work stations for beef and poultry Trim excess fat or discolored fat Portion/weight control of sliced meats checked ® Ingredient assembly: U la El Staged and timed ingredient incorporation per standard recipes For realized blending, mixing, and other incorporation procedures followed Weight control of total raw ingredient combinations checked, i.e., yield of batch versus stated recipe yield Food Preparation (Production Methods) • Standard recipes extended to facility size ® Standard cooking methods, including temperature charts, in place ® Production records indicate: U U U El U Quantities of raw products Freezer pull times Cooking method and recipe number Batching schedule to maximize batch cooking methods Individual assigned and responsible a) N C 0 cn a) CI a LL na" 0 CL Q C • 0 0 87 Proposal for Inmate Food Service for Weld County Sheriff's Office l' \\ Documented quality checks on flavor, texture and color (visual and taste) Food Production Manual, records are maintained daily Sanitary food -handling techniques are practiced Portioning and Serving of Ideals Service plans are prepared to include: U Cycle/day/meal tt Menu item U ci U Serving container (i.e., Full Size 2", Half Size 4") Portion size Serving utensil Tray diagram prepared, shows the location of each menu item Hot food and cold food serving line set-up diagram prepared and shows the location of each menu item Sanitation monitored continuously Any variations in service are recorded and corrective actions are noted Temperatures are constantly monitored to prevent dropping (or raising) into the food danger zone, between 40°F to 140°F Tray assessment performed at all three meal periods Delivery of Meal (Adapted for each facility) ® Meal transmittal indicates: U U U U U Date/meal/day Destination of meals Total count of regular meals and medical diets Signature of manager/supervisor who counted cold and hot trays, including diets and snacks Signature of inmate/detainee to acknowledge receipt of medical diet Restricted medical diet trays are properly identified Sanitation/Safety Program ® Each staff position is assigned specific cleaning duties • The fire safety program is up-to-date and documented The in-service training program contains sanitation and safety programs that are presented on a routine basis. Attendance is mandatory. • Dish machine temperatures taken are recorded three times daily during clean-up periods ® Weekly inspection of the facility for safety and sanitation compliance by on -site management 88 Proposal for Inmate Food Service for Weld County Sheriff's Office H CCP Pr i ce if u res Trinity Services Group uses standard HACCP procedures in all food service operations. We have provided some of our HACCP signage below. Receiving 'CCP HACCP Compliance Plan zr• STANDARD: :port tt,roput. C0M1 xt t`Rtticitf tt xtctttaz„ tt)C4cl: otiura hz At ,t s r n iw totrliwittV *chide i rt t :l'tR rtl atrtr:aat he troren'aullt!. h+r iaelirtw MONITORING I C . np r+ttttttxs::"4`S tdu lt)%ofitamoing?kali* baantott, kit {t& Tito I itr ati ottt of BC Mitt ; rt a 3 t er moitti �r l? kit not ixt*cary to theckfisrniuodiarre ut - wflh a IlltIMPEITICUT; O1,O1as { N& lit* rldy Sli p � ,iseri€,i'ur, tfnt tarn$ rttaaa# t►Ct (t ; tktt hr .,:E:lt ►a ,th Yt,';r4Y j tS aS i*i 4f 1141kt CORRECTIVE ACTION: 1> 'Lugo; o; 4)e lid Fi5 t or below to 45'F/71 to a Accept > 4n'RISC ta4rFi9.4't a Inform Munger ' WWEOt or above-- Itckct RECORD -KEEPING: t> NtiainttkitE load ikittrt'.try° laic nrequi alt n trairtE. Noit" Raved hat and r.a d poparollticti temperattittac on PodY- f,+t,Crtzzot L:: at rge(svderti kirche wul' mute!. Nate ft: nti eases, amtpfhtoretitiritritiertorliamakorojterttetati trmce t l,lri tigt4:ir*v—vatglsaes ties%.*UAW Cooking CCP .�.,...w.......,.�..,wm.. STAN HACCP Compliance DA Rib Minittntinto tt*4 ttri,}titt4tinv anBt�.:>fact .... Plan Time wwwm _ t.:arxt wxr°'^'awn _. a. anuw�.......a.�.-.w.w..•.warnm .. 't"kawpanOsars` �Ty'7�:tLlii�C{reffi fitiMing Thsst iisww�Iiwav Um* iKui1: iz�' t Jtr�i�tati,sf' z ►s J�Pai» v , y� +R' �'Lw t t tibinUarF4• S nrgx GlfiUlfllr'b'5 i nor tt.•;- 1.t#'1 `t:. tYiLtioe& 'gip pint: fro: nsfta$i•ocitaal cs>:sierrncr' Ftih, heat. pock *km utlstrwiaa irinatiWbelowl i 14fllte3'C t3 Nernrgi' horn ptnnp.urya'4watt �aMet- „tom t t.11.Scra]cs ginS414.,04 rtiPs$Alb, t: Woe Walsh kodorti tune 1 qtr 1 S8', qtr ii•TirR43dt; lGtrstfootera ..:ark' 1 cr'C' - .: i _:_west , 1 ....... ' 'Wartaty' inirhi;it. latt Stafitr :imitating 61i,iot!a. Or 1,'1'41 brs :ttJtt1ai • ttokraM'4 tarsi4.. Sim arOmiattooliOralaitio4P4.ati t. owarc , i+fit'fi7i't. FentinrisarmtrdttowMii'r•n, 1hi(sklyrwr'rx-s1 t r <Itit[i�ttiin4' -- _ '±Llrtr itipiayrr}ce rien Ta�vErtAminfir �imst*++reeitstrtfi ife * tra4crititity iisnrrfor& fovicktial rue misted mom itirtit4stwittdn Thorn. OS MitiOrroRING: ilieti diatkiroSiosru a tstrAit Orettiostitilhits (ifojtyracuoiatutedto maw trot tavallatr ttooita ttecurnekninitia isfottlate inii a1i><'tMitrotGrr4 Orr isaorstrjtittlfijetSitir'Y'l iverEec gm: tit araorratetcnotronorthy frsrtPrniti rr dji9itst.SSS.tSitar. tattrrex'.5tot *Mk • CORRECTIVEACTION: lilP Cooliotta iritilrittgiiirvar;Y 641 tun vet to Midi atil►' r troartc, 111) RECORD-KEEPJNGsi s! Contain ..coakkt€giq teartitost theasroragotom000tittwodomea torn Noel rt abasescroll:is:-.. „.;I, ,Nk treggri'.: . .• -f:aiorrtit-•-• tt9Ftafignstif • it teweyW ,y �) y t� �x �t Alax l .. f(r tY c,..!'o�i .„.4 ro°..nwm... +.., .,..S.....2 .. .. .. .... rrw..l ..).e..-. .- .. Hot Holding CCP HACCP Compliance Plan STANDARD: ✓. Maintain -Mt rtacttti4a4lli hautdoot food at HAT' Pitiet or box.dun-up MONITORING t> QQaxidurtpotentialif#a 'uct tipod boom -Mons Ili kW Ottcrs'+ervI tityixxiss D with an 34 ti ,.ssttjt3. fsetarnl that tn[t antztipts. € hcde tantprrratitr .olail hot -stetttaEEv.hazartk -hx+d p trpti trr_+ln WVVTht-: tit^ br aght trom kitctkn fir.=,cr eim CORRECTIVE ACTION: U Mtit iftiod That boa bolt *Si below 1471/41410C for 2 htatwtcs'.t k It tI 174' C. !� Phewni load that ties bon hdd-Niitiw fortuoro than 2 Wm, RECORD -KEEPING: Nt aitutairt hod fhaalitins Temperature mg egoitritttrtk. record, Mute al tom.wittittioneckveilbtrfctt tt rtui riisscatsktitYs tr,. iiawa`rs T i ei+.i ..._._ i.caraseazr 64+4 .nazi } t itf:.i'iE3Y'FL.xl,i ireplat.p.erep t i3 liar, 2��a .taill....«...a. iti., ad ,.,..w.:.,u...,n,.,.,,...: .. w ,.take„ .. Cold Storage CCP HACCP Compliance Plan. STANDARD: i> Rttrissatrar terXiipttaratturaoaas.,t ma -c't. p Stetted *Oita i"ucdc-:nrtrdE be tmtat3iMitti'ct 3crliatiy itO tn. We'Rl freactt tipeAtticr ii.i}Tit iw 7'L'n MONITORING P aux* reidgenstorand #as dt'r tensl4tran4t s at 1<aa itni ntlity, upon t tIng' god beit aadi . CORRECTIVE ACTION: t' Relocahl potentially hazatdotwitodin anti:0kt itfilgivatatifibuit temperawre ha4 liven abovear Vi4.at for 2 :htx s or. kw. fiat thawed /jute:Owl within 24 -kiwis D Discard putrritually bazoikawb4141 if rood tempo acute itas .1 eno,iib'cwt. 46' FA( C:.f r.:ntcnv*tin Thoturs RECORD -KEEPING: l> 'twit;sin t..u/ J Storage ientprri42x.,,,,' 61 or equivalent,'cecaS. Aws *tire s ;,'1;:,• 477 f: •DAI titX Ord r•4iti+tdar 1 giC 1119 AIrt 4Y-4 azr� It Q5 fidJ9� dMNPtJ ■ ■ O a 89 Proposal for Inmate Food Service for Weld County Sheriffs Office A I tsfr Trinity understands the requirements regarding inmate complaints. We agree to implement the preferred procedure as desired by each facility. Food service issues or inmate grievances should be directed to the Trinity Food Service Director by each facility's administration. The Food Service Director will assist the facility by providing information and corrective action documentation as needed so that Trinity and the facility can cooperatively provide satisfactory responses to inmate grievances within 24 hours. The Food Service Director is willing and required to discuss food - related issues when needed and will personally handle any staff issues regarding food service. Human Resources. This group will assist with any personnel issues arising from benefits programs, payroll, performance reviews, disciplinary actions, training, recruiting, and PREA, among other things. Purchasing® If there are any questions involving delivery times, product shortages, or product quality, our purchasing team stands ready to address any concerns quickly. Accounting. This department addresses any problems relating to billing invoices and our suppliers' prompt payment to ensure routing services are not interrupted. tes an Staff Legal® Our legal team stands ready to assist your facility with quick responses to any lawsuits or situations that warrant legal involvement. Communication is priority #1 when dealing with any issues, no matter how large or small. We insist on regular communications between our Food Service Director and the appropriate facility representatives. Regularly attending your facility management meetings is critical to our teams being partners when working through daily operations. We ask that your facilities also include the District Manager and Regional Vice President in all communications relating to performance, critical dates, and required responses to ensure Trinity is right on top of every activity in the operations. Minimizing Inmate Litigation Trinity prevents inmate litigation through a structured plan; the process that is documented in this proposal (purchasing, production, quality control, special diet tracking, temperature logs, meal assessments, procedures, tracking and documentation kept on file) as well as prompt response to grievances and immediate corrective action. We also readily participate in any meetings the facility requires with inmates. ■ 90 Proposal for Inmate Food Service for Weld County Sheriff's Office Continuous Improvement Operational Performance Analysis Audit Trinity uses a Unit -based Operational Performance Analysis workbook to make recommendations and determine corrective actions. While the audit report is not an all-inclusive "Corrective Action Plan," our District Manager reviews the results to decide whether to take if any corrective actions. If required, the District manager develops a comprehensive action plan for the operating unit to assist in improving the unit's overall performance. The audit reviews three main components of an operation: • Financial Performance • Quality Assurance and Food Safety • Client Satisfaction Our District Managers perform regular follow-up visitations to ensure each unit has made any recommended improvements and to observe best practices to share with other Trinity operating units. Operational Operation Number & Name: Auditor: 0 0 Performance Analysis Date: SCORE 0 01/00/00 96.6% CHAPTER: 2 Quality Assurance and Food Safety Not Observed: 0M% a .n o 0 >- 2 2 2 Section: A Program Management Item # Requirement Standard/Reference Comments Permits and Licenses 2.A.1. The required business and/or Depth trrient of Health licenses or permits are R ) (®) ( ) ( ) current and posted. 2.A.2. The most current Health Inspection report is available. ( ) ( ) ( ) ( ) 2.A.3. ServSafe Food Protection Manager certification for FSD/Manager is posted ( ) ( ) ( ) ( ) and current to within five years of exam date. The manager meets other local licensing requirements. 2.A.4. Medical clearance is documented and current for staff and inmates. C) C) C) C) 2.A.5. TSG employees wear ID badges per institutional policy. ( ) ( ) ( ) ( ) 2.A.6. The Human Resources required signage is posted where it is visible to all r( )7 ) ( ) ( ) Trinity employees. Training 2.A.7. Training and orientation in food safety and correctional food service is provided ( ) ( ) ( ) ( ) to Trinity food handlers within three days of hire. 2.A.8. Diet training is provided to Trinity food handlers. ( ) ( ) ( ) ( ) 2.A.9. ACA40-hour certification training is provided to Trinity food handlers. ( ) ( ) ( ) ( ) 2.A.10. Contract required training is provided to Trinity staff. ( ) ( ) ( ) ( ) 2.A.11. Inmate food handlers are provided with pre -assignment training. ( ) ( ) ( ) ( ) 2.A.12. All food handler training is recorded in a training log or similar log. ( ) ( ) () ( ) Menu and Recipes 2.A.13. Certified menus are signed and dated by the dietitian. ( ) ( ) ( ) ( ) 2.A.14. All certified menus are reviewed by the dietitian per contract. ( ) ( ) ( ) ( ) 2.A.15. The medicaltherapeutic diet menu is available. ( ) ( ) ( ) ( ) 2.A.16. There is a Medical/therapeutic Diet procedure established and followed. (e) ( ) ( ) ( ) 2.A.17 The Medical Diet Manual or handbook is available. I C) ( ) ( ) ( ) 2.A.18 Standardized recipes for the menu are exploded per updated counts, printed, () () O () and available. 2.A.19. There is an Emergency Menu and required supplies in storage. I C) C) C) C) Production and Portion Control 2.A.20. There is a Production Pull process established and followed. ( ) ( ) ( ) ( ) 2.A.21_ There is a Production Sheet for each meal. ( ) ( ) ( ) ( ) Trinity Services Group Page 1 of 8 ver 13130 milmo ■ ■ 0 a 91 Proposal for Inmate Food Service for Weld County Sheriff's Office Wh.:.:t•t's Inport*n!t T u? As part of Trinity's continuous quality assurance program, we ask different client levels to help us stay current, follow through with their priorities, and facilitate communication by using this survey at least twice a year. TRINITY SERVICES GROUP .w.._... 24, What's Important to you? Trinity Services Group wants to know the most important factors relating to food service in your facility. This form helps identify our Client's priority concerns and focus Trinity's responsiveness on them. On the Deft side ctoh irrin Please prioritize your top 5 categories #1 being the highest priority and 5 being the lowest Security Please circle Trinity's performance ranking from: 1 (needs improvement) - 5 (outstanding) 1 2 3 4 5 ?nv�t+iicS�'-;-≤g5�s��M`i2:3...w'.t��f�+z�ilS�iiTX,;�i.24.-¢'rltishf :t'itlawt'2.. a.R.�.. °e�i�•�a-7.1FL..:axr.9Ga_._ F ;+�.A' -.:. - . _ F - - . �. r Y._,.'.:•lai'':-a,��ie<JaY+.lk:?.:Mn->tr�.`'i ' _^�.'�fi'int:enL�iZ: Y�daSfkii.e'=.ix'a'i�i>;%. r.a.3�:!. ��s 4Sf(#':3t:.3rir...'...I4E!x"riX�`s��'c.:'�a�'��7i�`-..,�'._.�'.'`'`�S:7r?. Menu Compliance Sanitation 41 y �qr=A. + �q !"�Cn �a �1 1 2fsye�`tsv��c�^y.7 (� 3 v�v�na �n�+.y 4 iY5 J Z'.I I:. Yrt +IiSR '.� ilft l�il{JI aSiNw cY d. � �O.tt3'.{. SlN: NVS1.1., 1. L •{fv'i'. \ ESS • m. • <-i)Y� 1 2 3 4 Trinity Associate Training ��;y ,0:1 `r ria154�}iti' _. 1 tAir„fitk!{iL'v',�'i`Y�bgaiN "�'4'.a5BVciLtk:%.SHi Communication EggisEEMTRa in 5 5 f S I-C^.b-"'^' pnli yam' IsKb�`"._•. rF'litl ttir_TCi '7��iS.i-`t P d':%,�.{'1�1yy L#�•I C\.t -. -<. Tk3..:'icFr.»°:.:�' !'"��L•�rf.l12S.r�-" G4� ��c,7r �..ut.� .'.•4.�]r. .li {'.i�c.r•i�'PfK �.?S��i.:��^w'.✓��d.lt i�..� 1 2 3 4 5 +„ '�vFr v"� :;a 1 ..�, .;i'CE :/�23 a �.� "0 8. k .�x.'.t�e: nj,°�'�r "9'fz1 vni'�;c =.-.�' al eilaTS .s.�! ' " ignali " w`� figii o«�� u' i{r,r h..iig�'t�t-`9rl' " YS/ 44'FK } 4LC Srr Inmate training and Supervision 1 2 3 4 ```$$$ ��j��.( (`p"p� 'ij�Jj1 ,Cyjg ��'1'' �f I l(-nQOK•O 11 ' n i�FJ.bn� .�+STOsi %. ., llvfilare �a`F.li ,YN/� a 1 2 3 4 5 5 ::c�- i .1 "'..'v- ca-''_ -^.t'7!t�.4i" t�i,7Tr:tLiF lN.:.'` ifrr-rratyr ,is+`�'TPf X411 ?-1rV.'S!NFti"�.. ..49c?ct7?.T 2'- � v , �T ; e t:1 _ ?rz-?•'g+jtEtz,` '_`-3E 'Y �R: Z;'.: l.�C �r scgp.*taaw..m•.s %^�_ er h��.i.L�1�cu*�:� ... - � 'r' .L��c`s�.S�.•s;.:s"F+�a �'��'.=�?rz1c�''M!'��`�, ?'>'�r'�• f�,��s:�F'.. '��(��Si�3'�"''��-Y �..,-°.: ,. - afRx�,1:teeekli Site Management Responsiveness 1 2 3 4 5 x:,i r� '•:z�YY,! - '<. ! Y 171 1:. ..g. ,y,. k5°..�..T .i v r... ., u • " .„x . m:.a! c '::. • ..., .r p 3 'll. tf y ,.' 1 y, i 3 •n r ,;Mt WSW: ❑4ad�Muiasct�i.%smeiiufns::Lr�,ai�e�.3:€�.��Se"2":•��"a�".:3txgF�t�'iffr�.;.!L'�a.`�u�a:�C'�'Sx�urt.SRi�rx.H*Y.�><'Y.�`'4-:s �3i.Sr ' � �1W�rS..,.-�� .,i �;i8�'�aCa�:.�.{��f�'��zzj�_1��t�'��ar"tyaWtiu��c� .�.3T��IAvt��e�dE'Fn''�Y. r�7�+�5��+...`aE Food presentation, Taste and portion control 1 2 3 4 5 .•�.i.�iF -j • .sL..�f+' s ♦ c F,'�?4� 'L 'F�1y�}`�y.�y/{{�' E _ yyy�� ;r t`... ._W`,i iZ: •y 'T"r ...`f � �.4.' 'Y)�� Sri -.an -r �F.-ir1'.a.. •' }g•�t�—...;... tiF figg 1... fit. .. �y�p��y.�rr , �(r. �.•-Ct:.?} T Ji��.SJr�ItC..'.�n{'X!'.::—: ��'_�ic>es�d�:n�vt-ac: {Y' �Ll�'.Yy ��.... ..vYF.��M�. .�J;`^.�. - .�.�. ... �i�^3'.\ .:I_.iu�1 tiY 7.�1:A�Yc}�IYNTiI•Ct�s"�..�nFah•�l'�n�uJ��J-��.G ,+-.�Y.Y."IN•r�Ya�.�1�L�i��-i DM & Corporate Support Diets/ Nutritional Information iv✓,Ymi%1, K1'E4sra�.a4:Zei.M$ifn` �... ,aE E4,,. rtti '"3r,fib, xfftli"?%Sra7 yi 4ax✓I:a.W:?.:s. .t.» .3'.4 uit ;:d...fi>S^ Y3t_.•Lx442..44zAl,re-!.:,.x;%,,vg laitaiu:a3!..i A41-,82 Contract Compliance 1 2 3 4 5 H:i.+ta ir.'fiti5 . i�..+6'iA9a:�c'5I r`Y�% J"ry�A,-a' 1 k-�ww`.'r_ are c t Tam ..`a�SY �L fake Tf1.�F.•'_'. 1 2 3 4 5 '...',.4 .y.�,c./��J, O '. :. ! d�Sp�M gyp 1 '� Tams. _ (5 cam '�� t� t1 11. + q'A't ( '�{. :,'Q�''. , ¢' •.�'• ' r 1 ,trf ' i '4' Y1 s:ci>...,..ol.� .u:W.rai�:t"ls3%%t�s� t'�%"r! J�4t$�.,��v.e�_�i��tS�:a�S�1�'.'',.�,' �'«�9:.i�.S'�1f��S�.,,� 1 2 3 4 5 :: il:t+ s`''Cis'``�G'- ' +'> %.'t :`+INfi: �': Ti!' .•�'�^-4sX ` `j"rTd �t, "�'-�-a'E"� _ * ". r�'-Y' vimii i. -}"••1 i-Miv'' , yi7r�7�.. `"EStt " ,-1 R+yt �•; Sri eT�i�. ��'_�` 'tl i...'.�;�Ss�..l�� T�vf�x:�iL�'''V:-x.'�,5d77c�,lf.�.'}'��Y-.a�'�v�'J)�'."'dc'.J3t€t::. Proposal for Inmate Food Service for Weld County Sheriff's Office 3. Corporate Stability (0-50 points): Each firm will be evaluated in four primary areas: a. Ability to meet minimum standards Trinity has read, understands, and will comply. b. Ability to comply with the scope of RFP, mandatory requirements and specifica- tions Trinity has read, understands, and will comply. c. Length of time firm has been in the business or providing foocl services in the jail/ correctional setting Trinity has read, understands, and will comply. Trinity has been providing food ser- vices in correctional environments for over 30 years. Please refere to the following pages for additional information regarding company background and overview. d. Current and recent history of firm's past performance of a similar nature to the performance offered in response to the RFP with supporting evidence (letters of reference) regarding the quality of past performance and the reliability of respon- siveness of the firm Trinity has read, understands, and will comply. Our company history and organization is included on the following pages. We have also included supporting letters of refer- ence from some of our valued clients. c 'o a o a 93 Proposal for Inmate Food Service for Weld County Sheriff's Office E rice and Reputation Trinity Services Group, Inc., was formed in 1990 to provide food services in correctional settings for inmates and correctional staff. Originally focused in the Southeast, Trinity Services grew quickly and by 2000 was the largest provider of inmate food services in the region. Over the years, several mergers and acquisitions have taken place, the latest being acquiring 100% ownership of Keefe Group and Courtesy Products and forming a new entity, TKC Holdings, Inc., which now owns Trinity Services Group, Keefe Group, and Courtesy Products. This combination of resources resulted in a nationwide company focused solely on serving the correcti t ns industry and affords us more than 40 years of corrections experience. TRINITY SERVICES GROUP About Trinity • ,:: ore than 2901 team members, 14,000+ supervised inmate workers • More than 360 locations Serving 196,00 inmates in 38 states and Puerto Moo • Serving aLmcst 220 ii ion meals a year • Serving Florida„ Arahcn, , ssac usetts, Ve rmont and Puerto Ric Departments f or'rectlons o Partnerships with private prison providers CoreCivic (all secure cot reotiona facilities) and Wife • Member of ACA, AJA, ational Association f Deputy/ Wardens, any ate na S erf fes ss cia ion 94 Proposal for Inmate Food Service for Weld County Sheriff's Office Our experience with facilities across the nation has enabled us to develop a thorough understanding of providing menus that meet the national standards for Recommended Daily Allowances and Special Diets. Our nationwide purchasing network also ensures our ability to deliver cost efficiencies to our clients. Trinity Food Service Locations • • • • Ae • • • •• • [ Co :-)0 • • (• •••ri f • reed, re ! ,\t ,.., -,-,Sire • h • • •• Our clients across the country include county and city agencies, statewide Departments of Correction, partnerships with private corrections providers, rehabilitation sites for alcohol treatment, Meals on Wheels, and Senior Nutritional programs. Serving these various types of facilities allows us to expand our service knowledge, enhance problem - solving expertise, and develop innovative solutions. TRINITY SERVICES GROUP • • E• •• 4o. • • • • • • • • 1-9 •• ••• iO a %s. _®®©--- r •+ •) t. • 6• / • • `® �•r• •� \• ••t• is •, • es. • •• •••tiac� • d •ti• • ,'; • • (• • et ect, •^ • •t • Proposal for Inmate Food Service for Weld County Sheriffs Office TKC tS gg • 4t'4; Tiwi >m. Our Mission: We are committed to consistently delivering quality support services and products to our customers with integrity and innovation while fostering the career development of our team members. Our Vision: ® Always operate in an honest, ethical business manner • Deliver outstanding customer service • Encourage and foster our employees' development and success • Use innovation and creativity to generate growth and profitability Our Core Values© ® Integrity — delivering on our commitments with honesty • Excellence — taking pride in who we are and the quality products and services we provide • Diversity, Inclusion and Respect — understanding and encouraging the value of different perspectives while demonstrating compassion for those around us • Continuous Improvement — constantly seeking ways to better ourselves, our processes, our products and our services Leadership — taking personal accountability for our actions and selling an example for others TRINITY SERVICES GROUP Weefe Group COURTESY PRODUCTS 96 Proposal for Inmate Food Service for Weld County Sheriff's Office hk?ve m pa tjy�)''� n 's G' Trinity Services Group has been in the Corrections business for over 30 years. Our proud history is documented in the company profile and throughout this response° We are pleased to be a leader in essential correctional support services. The ackb, e f Trinity's food service inan a eine 1r r rgram is a distinct local focus asked b `f stro dedicat i#;i l res . ces9 Our nationwide resources include but are not limited to our Corporate Chef and Test Kitchen staff, Accounts Payable/ Receivables, Human Resources, Payroll, Procurement and Logistics, and our NetMenu® support services teams. Our corporate support structure includes a Regional Vice President, District Manager, General Manager; Corrections - trained and Registered Dietitian, who support our Food Service Directors. Individual locations have instant online access to policy, procedure, human resources, training, production process, compliance, and much more. A few of the achievements we have realized: Created a culture of career to strengthen further and secure our industry -leading tenure and experience Our significant investment in NetMen u® by Cbord has placed the program in every Trinity account. ® We operate the food service for nearly all secure CoreCivic facilities in the United States. Upon award of the initial contract in 2002, we opened over 50 facilities in 120 days, and all of these transitions took place with little or no disruption in services. This contract is the largest single contract for corrections feeding in the country 0 We also provide food service for other privately -operated prisons such as MTC and G _ 1--{",G ® Trinity has managed the food services for the Commonwealth of Puerto Rico's prison system since 2004, currently serving 20 facilities. Trinity has never failed to gain 100% ACA and NCCHC Accreditation where such inspections take place All Trinity food service employees are required to be ServSafe® trained and certified O a 97 Proposal for Inmate Food Service for Weld County Sheriffs Office AA:4\ Trinity has provided statewide food service for the Arizona Department of Corrections for over 33 years. Several innovative programs designed in partnership with the agency have saved the State of Arizona millions of dollars during our partnership. For example: Saved $14©8 million over first five- year statewide contract ® Assisted ADC in moving to the "Modified Weekend Menu Program®" While the actual price per meal increased, the overall annual cost was reduced by approximately $2.2 million ® Partnered with the Department to develop a Heart Healthy/Carb- Balanced menu in May 2008. This menu allowed for diabetic, cardiac, and hypoglycemic inmates to eat a general population menu, eliminating over 900 special medical diet meals statewide, saving the Department over 7t t, 9 � annually In conjunction with the Heart Healthy menu, Trinity partnered with Health Services to overhaul all ADC medical diets to make them more efficient and in -line with current dietetic practices, reducing therapeutic diets statewide from 12.4% to 3.5% statewide. This overhaul included assisting the ADC with revising the ADC Diet Manual and the ADC Diet Menus, saving the Department approximately $182 million annually Partnered with the Department to develop the Security Level Sack Menus and revised Diet Menus to reduce staffing requirements for both food service workers and the Department required posts, which increased security effectiveness while saving the Department $1®6 million annually (five cents meal price reduction) 98 Proposal for Inmate Food Service for Weld County Sheriff's Office te Leadership Trinity believes the key to success in our industry is management strength at the local and account level. A strong support network is essential, and that is where the corporate staff provides the foundation for success. Our field management and clients are encouraged to call on corporate I departments and personnel to solve problems and provide direction. Our corporate teams are actively involved in our field organization's day-to-day operations to ensure quality service and financial performance. TRINITY SERVICES GROUP Sara LaMartina Senior Vice President Human Resources M v" People Development Recruitment and Talent Acquisition People Engagement Recruitment and Talent Acquisition HR Support Josh Siano CFO Accounting and Financial Analysis Chris Alberta CEO Dave Miller COO Mark Keller Vice President Support Services Test Kitchen --I Menu Management NetMenu Support HIT Support Fred Botero Vice President Procurement Purchasing Directors/ Managers Nathan Schulte President, Sales and Marketing Jim Perry Senior Vice President Sales i Regional Sales Directors Matt Stimpson Regional VP Midwest Food Services Regional Dietitian Regional Support l District Managers 1 General Managers Food Services Directors/Managers Tom English Regional VP East Food Services Met Regional Dietitian Regional Support 1 District Managers l General Managers I Food Services Directors/Managers Sue Huffman Regional VP CC Food Services CC Services Dietitian Project Director l Project Managers aged District Managers General Managers Food Service Directors Victor Rendon Regional VP West Food Services Regional Dietitian Regional Support District Managers I General Managers Food Services Directors/Managers Chris Waft Regional VP SE Food Services Regional Dietitian Regional Support District Managers l General Managers Food Services Directors/Managers Dennis Lopez Regional VP Caribbean Food Services Regional Dietitian Regional Support l District Managers General Managers I Food Services Directors/Managers ■ O a C0NFUDEN11AL Proposal for Inmate Food Service for Weld County Sheriff's Office Ak t Et lie t S g t ry wit. aria. Trinity was awarded this bid during an RFP process. Upon award, we were notified that the current vendor had recently failed to support the operation. Staffing levels were critically low, there was no management oversight, food quality was low and kitchen cleanliness was at an all time low. I ri a° s S The. situation was so dire that Trinity was asked to take over operations within two weeks of award, on an emergency basis. Trinity pulled together existing staff from other accounts and, combined with the small number of current staff, were able to get operations started in a timely manner. In the weeks that followed, kitchen operations gradually improved® Food quality improved and Trinity received a number of letters of appreciation from inmates. The first year in operation was further complicated by the declining inmate population due to bail reform and the COVID pandemic. However, in partnership with Onondaga County Administration, we have continued to be successful and improve operations. Irnpr �i each iv ts In December 2020, the client notified Trinity that the County Health Department performed the annual inspection and no citations were noted. To their knowledge, this was the first time that the facility received zero citations since it opened in 1995. .a • • • • • 6^• • NO It •l ev.(M4•M �i+•4M•n f inf.rrn'.tLo.fl;;' -a • ; . • Location: Syracuse, New York :.ggg 0 /UMW t U. •r.•a• .. ° %. ••S•..�.• Y• • •• 0 "• , 5. • ' + `°' t n q °aR % % •- •t ' • ` S ', ". • • %• t•• „es• Client Since: December -2019 .: •v'.es t'l 4 •r i, • • •. M. .. [ • • • •0 rini olutiosu .c. •¢•• ' . i•e.• :. Wa a. VV A.• .^• °fa• 1.J Sly...• Y•y.5 •tar il . ' • $ 9•. II • Full Service Food Management % ., ie:1 • �• .43X' Trine Take -Out - May 2020 L • °Rs d O %• a :' * a4 • t r ., • •• .e •,S•A - S. ♦ .. •4, .• ' •Q,JNA4` • I 0 a 1 •-c? 0 a 100 Proposal for Inmate Food Service for Weld County Sheriff's Office ,-,.r,...MC-•'-+71•ZiC?{^"`^6.'"'x-- r,�^' 3r'"-''�Y sr -71`7-1:"L , '-hr Tt'e^"'e7r.7—:J F.,.maC,a Trinity's Quick Start -Up at the Montgomery County Detention Center, Kansas Client History with Trinity We startediscussions with the client on June 159 202 acid had a very short turnaround to provide a proposal. Montgomery County had been a customer with a competitor since 2014, and their contract was expiring in July 2020. Trinity quickly delivered a proposal. On June 29, the Sheriff's office recommended Trinity, and the Montgomery County oard of Commissioners approved an award on July 6, 20200 Montgomery County requested a 30 -day contract extension with their current supplier to ensure a smooth transition. That supplier responded that they would terminate service in seven days per the contract expiratio_10 Montgomery County sought assistance from Trinity. The Trinity team went into action to create an emergency food pr ograma Trinity's me -au eveiopment created an emergency menu, and our nationwide distribution allowed the procurement team to place an order and coordinate a roodelivery within 48 hours° tour regi.na1 operations team coordinated travel to be onsite in 3 days to receive the food and prepare for services to go live in a total of 6 days t :rnaround Thrifty served the emergency menu and transitioned to the standard menu a week earlier than promised. i r Try f ® So!ufion 'y'rini �y was provided improved kitchen staff retention, quality of rood, compliance with nutritional requirements, and food portions consistency. . . • Facility ri � Location: Independence, KS ADP: 100 Client Since® July y 2020 Trinity Solutions® Fu Service Food Management • •�','.rs :.4, i • 4w'•Y + r' ^,roc.3.. _..: ,. nor .�--+.. .� ..r;✓S+ N CO Q. Lim 0 N a mee. .. ■ 0 a Proposal for Inmate Food Service for Weld County Sheriff's Office A COVID1 Res.onse attheAriz. n it: Department of Corrections, Rehabilitation and Reentry Clint History Trinity Services Group began serving the Arizona Department of Corrections Rehabilitation and Reentry (ADCRR) in 1987 and we are proud of our long-term partnership. ADCRR has 11 complexes ranging from 5,100 beds to 1,200 beds located throughout the State housing adults and juveniles. There are a total of 57 kitchens and 78 points of service employing 389 Trinity staff assisted by 15110 inmates. Trinity's Solution When CVI -19 struck in early 2020, it was necessary for Trinity and ADCRR to implement a plan to ensure all inmates woirrid be fed without interruptions. Trinity held weekly COVID -19 calls with all complexes' food service management teams Trinity instituted mandatory COVID- 9 training in addition to ASU training in workplace safety and worked with the Arizona Department of Health Services for their workplace safety training. - Achievements The food and paper supply chain was maintained without shortages or interruptions. Total meals served during the COVID-19 crisis: 22,885,284 total meals n 21,781,824 regular meals ci 990,618 diet meals a 112,842 staff meals Even during a pandemic, Trinity was able to ensure uninterrupted food service. I. . o • • µ •• ••• • • t Facility Information ® Loc ti n Arizona Department of Corrections, Rehabilitation and Reentry • A . P Average 36,000 Client Since: 1987 NE" 0 a >ft c a O EL 102 Proposal for Inmate Food Service for Weld County Sheriff's Office Customized Solution f r Private/Public Partnerships at ICA Farmville, Virginia Client History In 1999, the Immigration Centers of America was facing a new challenge. They were going to construct and operate a privately operated detention center for Immigration and Customs Enforcement detainees. The facility which would hold 500 - 800 ICE detainees in Farmville, Virginia was a first of its kind venture for ICA and posed a number of unique challenges. Trinity's Solution Trinity was brought into discussions during the early stages and quickly took the lead in engineering a kitchen that would fill the needs of the new facility while also allowing for future growth. Trinity's custom design allowed space for a second design that would enable a cost effective expansion should the need arise. Trinity financed the designed the kitche project in exchange for a five year food service contract. Design and capital costs were built into the price per meal charged to ICA, so at the end of the contract the kitchen and all the equipment was the property of ICA Farmville. Achievements Construction was completed on time with great results, and ICA Farmville remains one of Trinity's flagship accounts. The relationship that evolved was built on solid mutual respect and expertise. As ICA encountered hurdles in design and operation, Trinity was there with a can -do attitude and innovative concepts to solve the issue at hand. Facility Information -.Location: Farmville, Virginia ADP: 284 Client Since: 1999 103 Proposal for Inmate Food Service for Weld County Sheriffs Office Building Lasting Partnerships at the Pcimilco County Jail Client History Pamlico County was in the process of planning a new jail. The county was evaluating whether to acquire their inmate meals from a nearby state prison or look at including a full service kitchen in the new facility plans. Pamlico asked Trinity Service Group to review the existing plans and provide information. After a thorough review of the soon to be constructed facility's blueprints and support material, Trinity realized an unused storeroom space could be reworked into a full service kitchen facility. Trinity's Solution Trinity crafted a plan including kitchen designs, drawings, blueprints, equipment and supplies along with a full staffing and food procurement plan. After consideration, Pamlico County decided to move forward with the plan. All Costs for the project were paid by Trinity in exchange for a five year contract to provide food and commissary services. Design, construction and transition costs were built into the overall price per meal Achievements Trinity created saving by using inmate labor and leveraging its large-scale procurement power. After the first five-year contract, the kitchen and all supporting equipment became property of the county. The costs associated with construction of the new kitchen were offset by savings created by eliminating multiple daily meal transports from an off -site location. Having entered into subsequent food service contracts, the partnership between Pamlico County and Trinity Services Group continues to strengthen and grow. Trinity Services Group developed an innovative solution to bring food preparation on -site without added capital expense .•. Facility Information Lebanon: Bayboro, NC ® ADP® 150 ® Client Since® 1999 'o a 'o a 104 Proposal for Inmate Food Service for Weld County Sheriffs Office // Pueblo County Sheriff's Office Kirk M. Taylor Sheriff l J.R. Hall Undersheriff V October 12, 2021 To whom it may concern: Mark A. Mears Bureau Chief Ernewencv Services David J. Lucero Bureau Chief Deten don Jeffrey S. Teschner Bureau Chief Law Enforcement Trinity Services Group has provided food services to the Pueblo County Sheriff's Jail operation since 2008. Trinity has exceeded our expectations from day one. Trinity's response to any issue or concern has been quick, effective, and always handled and performed in a professional manner. What stands out most with Trinity is their area support. We often have, either their General Manager, District Manager and even their Vice President visit our facility to support their staff in the jail and to assure that we are receiving the service we expect. An example of this occurred in 2016, at that time Pueblo County was facing a very tight budget year. When we brought this the attention of Trinity and by working together with our jail command staff, they were able to make menu adjustments that allowed us to keep our food service operations within budget while not sacrificing food quality nor nutritional value. I highly recommend Trinity Services Group for any food operation. Please feel free to contact me with any questions. Yours in Service, ,r Kirk Maylor Sheriff KMT/cm 909 Court Street • Pueblo, CO 81003 • E-mail sheriff@pueblocounty.us Law Enforcement 719.583.6125 • Detention 719.583.6135 • Emergency Services 719.583.6200 N N C O Q a) a LL C 0 CL. 105 Proposal for Inmate Food Service for Weld County Sheriff's Office B A COUNTY Awl:�r l C1 Yu Telephone (904) 259-2231 r June 29, 2021. Clay County Sheriff's Office Sheriff Michelle Cook PO Box 548 Green Cove Springs, FL 32043 RE: Trinity Services Group, Inc. Dear Sheriff Cook: SHERIFF SCOT TY RIHIC ±w, 'T_" .2� GnaZIMISKF .t clry ,C. r,737":r .x.7ni w.:w'%Hw'`.w',.: .a`. I Sheriffs Office Drive e Macclenny, Florida 32063-8833 I hope you and your entire organization are doing well. I have heard that you are moving through the RFP process for inmate food services and I wanted to mention Trinity Services Group, Inc. to you. The Baker County Sheriffs Office has been using Trinity Foods since December 2010 for our 500 bed facility. Prior to partnering with Trinity, we were managing the inmate food service on our own but realized quickly that we needed a professional food service organization to help us manage this process. Over half of our inmate population are federal inmates and half of those are ICE inmates. The ICE inmates have very strict standards when it comes to food services and Trinity has always met those standards. During our 11 -year partnership with Trinity, they have always gone above and beyond to offer fair pricing and quality service. Trinity is big part of why we always pass our annual state and federal inspections. The food department is one area that we never have to worry about. I recommend Trinity Foods as an organization that you would benefit from partnering with for your inmate food services. Please let me know if you have any questions. Sincerely. "e"," Scotty Rhodep Sheriff, Baker County Florida 4" i Aft s>' "An Honor to Protect and Serve" An Equal Opportunity Employer N N C 0 N a c 0 >ft 'o a 106 Proposal for Inmate Food Service for Weld County Sheriffs Office E COUNTY r E Rick St '4n honor. to serve, a duty t{S to protect -s' e iff SCE June 30, 2021 Trinity Services Group, Inc. 4 77 Commerce Boulevard Oldsmar, Florida 34677 Re: Recommendation Letter Dear Mr. Schrrnidtchen4 It is my pleasure to recommend Trinity Services to any prospective clients. Trinity has been providing quality food service for our staff and inmates at our facility since 2008. During this period, we have grown together and partnered to overcome several challenges. Trinity has always beenquick to respond to any issue our Agency has ever presented. We worked through a facility expansion that required the renting of a walk-in refrigerator trailer which Trinity helped secure through one of their suppliers at a reduced cost for our Agency. d Additionally, your staff drove to St. Johns County daily to secure a hot meal for our inmates for over five months while we were without a kitchen. When we have identified personnel issues although very rarely, you have been removed the employee and replaced them quickly without disruption to service. We look forward to our continued partnership. Sincerely, Rick Stab/ — Sheriff amte„\i" Daniel Engert — Chief — Court and Detention Services Division Proudly Serving the Community Since 1917 A Four Diamond Accredited Law Enforcement Agency 1769 East Moody Blvd., Bunnell, FL 32110 386-437-4116 — Fax 386-586-4888 Mailing: P.O. Box 879, Bunnell, FL 32110 www.flagiersherifF.com Proposal for Inmate Food Service for Weld County Sheriff's Office Michael A. Carillo Grant County Detention Center 320 5. Ridge Road Silver City, New Mexico 88061 Date: December 21, 2020 Dear To Whom It May Concern: I would like to take this opportunity to once again recognize Trinity Food Services for the exemplary service provided to our facility. The Grant County Detention Center acquired the services from Trinity on October 2019. As the Administrator of the Grant County Detention Center, Trinity Food Service has continuously improved the quality, quantity, training, delivery and prices. Trinity's management and support personnel continuously will make unscheduled visits and phone contacts, displaying a guanine commitment to services. I will not hesitate to recommend Trinity to any other organization which may inquire about this professional food service organization. I can be contacted at 575-519-2508, should you have any questions or concerns. Sincerely, Administrator 0 a .1E ■ 0 CL 108 Proposal for Inmate Food Service for Weld County Sheriff's Office A • Denatm .nt of .:orr t n Okaloosa County Department of Correction State of Florida; Okaloosa County Date: July Is 2021 To: Sheriff Michelle Cook Clay County Sheriffs ff ce From: C brie Estnc ncL Corrections Director Re: Letter of Recommendation (Trinity Services Group) watt Pleaseaccept this Letter of Recommendation on in support of outstanding services provided by the Trinity Services Group. Trinity continues to provide healthy, top-notch adult and juvenile meal services as well as mutual collaboration of our inmate work training program (Sery afe Food Handler Certification program) at the Okaloosa County Department of Correction(OCUOC). The work program provides a direct line to future employment for program graduate& and this in turn directly impacts a reduction of recidivism (repeated criminal behavior). Additionally: Trinity's leadership staff (both on -site and corporate) remain perpetually communicative and responsive to requests, suggestions, and unforeseen changes relative to meeting and exceeding Accreditation standards. The 0CD0C will continue to foster our relationship with. Trinity, as both entities benefit greatly from the partnership. Please advise if I can be of arty l.trther assistance. Very Respectfully and Humbly, Eric Esmond, MS Corrections f irectorlCthlet° CorrectionitI Officer Department of Corrections (Jail) Olculoosa Board or County Commissioners 1200 James 1. a I.3oulkvnrd4 EtlsL} Crest i t,v, 32539-3114 ($50) 68g-5690/It 1850) 6894092 liar ethioci 1}t omits/atom Ifl"Vi/!tsrl/tm ( eopitrtt° °S:iOI ■ a 109 Proposal for Inmate Food Service for Weld County Sheriff's Office t 'U 'A t y iltitil a...i February 2, 2021 To: Whom it may concern Subject: Recommendation Letter for Trinity Services Group Conn Manager Tomas Campos Detention Administrator Larry I. Deyapp Assistant Administrator Jose Luis Gall os Four years ago, I agreed to bring Trinity's Sourcing Program into our facility food operations. As a result, Trinity has helped save Rio Arriba County over $50,000 each year they have provided their sourcing program to our county. Being a facility that holds about 200 inmates that is a significant savings to our food budget. The Rio Arriba County Detention Center takes pride in operating our own food service and were hesitant to sign up with Trinity's program. Our staff was very resistant to accept Trinity's help thinking that we were purchasing items at a good price and that Trinity only wanted to take over our operations. We later found out that we were wrong and Trinity's purchasing power helped us to save thousands of dollars while helping our food unit to become more efficient with our budget as well as helping to protect the county from grievances and litigation. Trinity's Sourcing program helped to make sure that our menu was rotated regularly, diet trays were made with the proper ingredients and that we met all dietary and nutritional standards. Prior to having Trinity our staff relied heavily on finding information about nutritional values on the internet and having to hire outside help for dietician services and professional consultation. I would recommend Trinity's Sourcing Program to anyone that operates their own food services. Their ability to purchase foods a lower cost, provide expert consultation and assist with grievance and litigation are all the reasons we have recently chosen to sign up for an additional four years. We are extremely happy with the partnership we share with Trinity Services Group. Please fe free t eontaet me directly if you have any questions. Larry H. app Detention Administrator Rio Arriba County LHDeyapp@rio-arriba.org P.O. Box 336* Tierra Amarillo, New Mexico 87575 * Phone (575) 588-7350 * Fax (575) 588-7791 N co i 0 cif) a� a 'o ma 'o a 110 Proposal for Inmate Food Service for Weld County Sheriffs Office 4. Project Personnel (0-50 points): Each finn will be evaluated on its approach to per- sonnel management including recruitment, compensation plan, training, super- vision, scheduling, and staffing. The County requests that the current staff are re- tained at or above their current pay rate. Trinity has read, understands, and will comply. a. Each firm shall provide evidence that specific training is provided to employees and representatives of any subcontractor in appropriate staff/offender relation- ships including sexual harassment and any form of sexual misconduct (inmate -on - inmate, staff -on -inmate, inmate -on staff) and the civil and criminal consequences of an inappropriate relationship. Trinity has read, understands, and will comply. People have always made Trinity Services Group successful. We dedicate ourselves to people - ours, yours, and your population. Our success hinges on great people, our passion for excellent service, and our performance standards that deliver great results. Together, these elements help create and sustain leadership for our company and our clients. The expertise, understanding, and dedication of our staff enables us to anticipate and exceed our clients' needs. To retain good people, we have created incentives that include bonus programs, educational assistance, special event recognition, and awards for jobs well done. Trinity offers our staff medical, dental, vision, short and long term disability, and additional benefits. As such, we expect them to be responsible, productive, and security and safety conscious. Staff wear company branded uniforms and are trained onsite by experienced personnel. Our employee handbook covers every aspect of employment with Trinity. All Trinity candidates must pass a criminal background check and drug screen. Each facility has the option to review and approve candidates and perform their own background check before we offer a candidate employment. ■ 111 Proposal for Inmate Food Service for Weld County Sheriff's Office A% er rt Trinity is proud of our key staff who will be involved with the Weld County project. Our team has a significant number of years of experience in Corrections Food Service! Ron Torres Regional Sales Director 34 years Experience N N o. O N a) a LL 0 CL. 112 Proposal for Inmate Food Service for Weld County Sheriff's Office rs Victor Bandon Regional Vice President Current Position with Trinity Victor Rendon is responsible for all aspects of correctional food service in the West region for both State and Counties. He supervises six District Managers serving approximately 100 million meals annually. Victor implemented many of Trinity's standardized food service programs to ensure highest quality food service that earn and maintains compliance with ACA requirements, and strives to ensure a secure and safe working environment. Summary of Previous Experience Victor began his food service career in 1986 as an Operations Manager for Canteen Corporation, and managed food service accounts for business/industry and prison facilities. He was promoted to State Food Service Director for the Arizona Department of Corrections in 1996 where he was responsible for all accounts in the State of Arizona at various facilities. Victor resides in Tucso 5AZa FT 0l 'No n a „ha..x¢ ,Fy.N", +M•"�+ e,�� ,fir u�.., r �`aii L<,,�e',p�y �, x�� ie, Professional Background Trinity Services Group Regional Vice President 2003 - present Canteen Correctional Services Regional Manager State Food Service Director 1993 - 2003 Director of Food Service 1992 1993 Assistant Director of Food Service 1987-1991 Purchasing/Distribution/ Plant Operation Manager 1986 - 1987 ertifict#.ions ServSafe® Productive Leadership Training Staff and Inmate Worker Training Education Palo Verde High School, Tucson, AZ Proposal for Inmate Food Service for Weld County Sheriff's Office A S 1 sniarriciu I a nt ty Matt is responsible for overseeing the management of all food service operations at multiple sites in Colorado and New Mexico, promoting quality, sanitation, safety, and delivery service to ensure superior service in a correctional environment. He plans, directs and coordinates the activities associated with a variety of routine and non -routine tasks in the daily operations of multiple food service units. um y f Prev denc us E Matt has a variety of correctional experience in the State Prison Complex in Arizona, the Regional Jail System in West Virginia and Virginia and the County Jail System in Colorado and New Mexico. He has managed multi -state Meals on Wheels programs and Emergency and Natural Disaster Feeding programs. Matt resides in Colorado Springs, CO. Trinity Services Group District Manager 2017 - present Aramark Correctional Services sapptistar General Manager 2005 m 2017 Food Service Director 2001 ® 2005 Correctional Foodservice Management Food Service Director 1998 - 2001 Uficaflo n ServSafe® Instructor/Proctor Old Dominion University n Process - BS, Business Administration Tidewater Community College Associates Degree - Business Indiana University of Pennsylvania Academy of Culinary Arts Certified Chef N N a O N a LL i 114. Colorado and New Mexico along side the District Manager. He supervises, trains, and instructs team members in general food service practices. He maintains product service quality standards by conducting ongoing evaluations and investigating complaints, contract compliance and cost control. Leland assists in the start up of new business to include involvement with the bid, lead the opening, and follow through with building the new team. Leland has correctional experience working in facilities such as: juvenile, both men's and women's facilities, federal prisons and county jails. His background also includes working as a chef in the Pueblo County Club. Proposal for Inmate Food Service for Weld County Sheriff's Office A Ron Torres Regional Sales Director Current Position with Trinity Ron joined Trinity Services Group as a Regional Manager for it's commissary division in June 2013 and moved into sales as a Regional Director in 2015 covering Texas, New Mexico, Colorado and Oklahoma. Summary of Previous Experience Ron is an accomplished Corrections Professional with 26 years of service in jail operations. He was promoted through the chain of command from Corrections Officer, Lieutenant, Captain, to Deputy Chief, and was appointed Chief of Corrections for Bernalillo County, NM, serving from 2005-2011. This included security of 2700 inmates and supervision of over 700 employees. Ron provided daily oversight of medical and mental health care, food services, commissary, laundry services, and facility maintenance and inmate records. Ron served on the Board of Directors for the American Jail Association from 2009 to 2013, the New Mexico Interstate Probation and Parole Board from 2007 - 2010, and the Governor's Blue Ribbon Commission on Children of Incarcerated Parent in 2009 and provided instruction as the NM Corrections Academy as a Certified Trainer. Ron was a Certified Jail Manager through AJA from 2009-2013. Ron lives with his family in Albuquerque, NMo Professional Background Trinity Services Group Regional Sales Director 2015 - present Regional Manager - Commissary 2013 - 2015 New Mexico State University Corrections Officer Certification Center Instructor 2010 - 2013 ernalillo County Metropolitan ctention Center Chief of Corrections 2005 - 2011 Corrections Officer, Lieutenant, Captain, Deputy Chief 1987 - 2005 Certifications New Mexico Corrections Academy Certified Trainer Certified Jail Manager, AJA We s t Mesa High School sk �k.k5£atz,ti.wx%t.'d�: siahx:t,.. sl_aasnao--..i.ei 116 Proposal for Inmate Food Service for Weld County Sheriff's Office Laura Donnelly, RD Regional Dietitian Current Position with Trinity Laura is responsible for writing, analyzing, and maintaining menus and diets for a 14 state region including county jails, state prisons and Residential Child Care Institutions for the USDA National School Lunch and Breakfast Program. She provides day-to-day diet and nutrition support to over 80 food service accounts, including clinical dietary issues for inmate populations in consultation with medical providers. Laura ensures compliancy of standards for various Federal, State, and local agencies including ACA, NCCHC, National School Lunch and Breakfast Programs, etc; supports clients during audits from various agencies. She works closely with national sales team to develop menus and diets for contract requests from prospective clients, provides contract field support. She also provides annual group training at associate conferences and on -site training for individual units Laura resides in Dallas, TX. M1; rr'3 r <-rv:-''.rl� �-^ri+X'.:G.•.`_G1:,a2-_L'S.-xti�Sa•S.`, r: -. . Professional Background Trinity Services Group Regional Dietitian 2007 - present Greater Phoenix Nutritional Consultant 2005 - 2007 r5m TriVita, Inc. Ell' Health Coach Team Leader/Dietitia 2003 - 2004 Ovire4bkfttinvagt . Pascua Yaqui Tribe WIC Director/Nutritionist 2001- 2003 Certifications Registered Dietitian credentialed by the CDR Licensed Dietitian in NM, OR, NV, ID, OH, MS, NV, UT Education Texas Christian University BS - Nutrition and Dietetics Arizona Culinary Institute Culinary Certificate Military Experience USAF 1988 -1993 E4 - Pharmacy Tech n. 117 Proposal for Inmate Food Service for Weld County Sheriff's Office /. k Support of Onsite Employees Trinity's overall support program starts with the following foundation: ® An honest assessment of the local and regional labor market to ensure a stable living wage is allocated to our onsite employees ensuring operational stability and quality ® Policies and procedures in place are designed to meet the obligations of the contract, as well as meet all applicable standards and regulations monitored by local or corrections affiliated agencies. The Senior management team works through the transition process with the Weld County team Corporate Trinity teams such as Human Resources, Accounting, IT, Payroll, Fleet Management, Purchasing, and Operations initiate the transition process. Aggressive recruiting begins the search for the qualified site staff team. Once we hire the team, an orientation and training process begins and moves through a schedule that tracks all components to ensure timely completion. • Senior management works with the new staff (shadowing concept) through the transition and opening processes. Once established, the teams will slowly pull away and follow up with the site food service director and staff as needed. Senior management regularly returns to conduct site visits/audits to ensure all aspects of the agreement meet your satisfaction and provide any coaching, training, and additional support required. ® Our Dietitian, Human Resources, and other Corporate teams are always available via phone or email to provide support whenever needed. Our training department schedules sessions for production, safety, and ServSafe training. All Trinity food service employees are required to complete and maintain ServSafe certifications. ® Trinity encourages facility security training whenever applicable, so we are entirely aware of Weld County's expectations. Trinity maintains documentation of all logs or forms for easy inspection by the facility or visiting Trinity management. 4E' ■ ca a c 'o 118 Proposal for Inmate Food Service for Weld County Sheriff's Office Availability of Managemen.t On an ongoing basis, the Trinity Services District Manager and General Manager will visit at minimum twice per quarter and more often if requested by Weld County or the onsite Trinity Food Service Director to ensure the highest quality of food services. We will schedule meetings for these visits with our designated County liaisons and review the services provided. If there are any issues or concerns, we will immediately address them with our onsite staff to resolve them. Our District Manager is available 24/7, 365 days a year. We strive to return calls and emails to clients in hours, not days. Our Regional Dietitian will be onsite for your opening and will use her expertise to ensure our staff is trained on all special diets, both religious and medical. This training has proven to be very valuable to all associates to ensure they are doing the right thing from day one! Our initial training and ongoing training through our Star Chat program, Monthly Quality Assurance Checklist, and District Support visits will ensure that all our associates are well trained to provide quality service to Weld County. Management Plan for Supervision of Inmates Managing inmate workers is a crucial part of Trinity's daily operations. Through the years, we have been a leader in the industry in developing effective and capable inmate workforces. All kitchen inmate workers will be under the direct Trinity supervision at all times. Your Trinity Food Service Director will be a Certified ServSafe Instructor, and all supervisors are Certified ServSafe Food Safety Managers. Supervisors brief the inmates on the meal plan when the shift reports, and any new inmates are assigned positions. New inmate workers receive a short briefing to welcome them and provide information on how things work in the kitchen. Our staff will provide training to all inmate workers in proper hygiene, sanitation, food safety, and other aspects of food preparation. Typically, we start any new workers at the simpler jobs (such as sanitation, dishwasher, pot washer) and allow them to work their way up (baker, cook) by performing tasks correctly and showing the desire and results. A list of inmate workers will be maintained and updated as needed. Trinity staff is instructed to work with the Officers to handle any disputes to ensure the operation runs smoothly at all times. We keep doors locked and instruct the inmates to remain in the break area during any downtime. 119 Proposal for Inmate Food Service for Weld County Sheriffs Office A/\8:4\ St Artif ate Our s aff knows thai correctional kitcher ons working in a recuires not lust knowledge of food service, but an understanding of the correctional environment and the influences tha M0 ex d and shape it. A 'trinity staff receive ensive pre=service and Ongoing training ping on .he effective methods of inmate supervision, inmate training, inmate relations, and ?IA Detailed fob descriptions and designation of alo g wiils tra_ning, enable staff t® supervise production, sanitatt io C ea n u p o As correctional food, service supervisors, our Food Service Directors are expected o become part ofyot system and controls. Although they are not correctional officers, they fithe g,Kp created in the kitchen environmen�.o To correctly bridge this gap and s ti�y accomplish all food service goals using inmate laior, they strive to gain the respect o the inmates° Respect is the one positive emotion that motivates all workers (inside o�� o tside of a correctional environment) tO accomplish the tasks rehired of :hem. service, a ,r.4k N C O Q N a evul • 0 a c ■ O a 120 Proposal for Inmate Food Service for Weld County Sheriff's Office Food Service Dec&nr position Supervisesa Assistant Food Service Director, Unit Manager, Food Service Supervisors/Workers Reports to: General Manager and/or District Manager Job Summary: Plan, direct and coordinate the activities associated with running a single site, stand-alone food service operation in a facility with only one kitchen. Supervises a team of Unit Managers or Food Service Workers involved in preparation, serving and clean-up of food service. Qualifications; • Skilled in supervising the use and operation of a variety of kitchen equipment • Skilled in managing high volume food preparation, operations and service Experience with safety procedures as applied to food preparation and cooking e Knowledge and experience managing and applying kitchen sanitation and safety standards and methods • Knowledge of basic accounting and mathematical abilities to complete necessary reports • High School Diploma or Equivalent ® Five years of management or supervisory experience in a food service environment Essential Functions, Duties, and Responsibilities: ® Responsible for the supervision, training, and management of the facility food service operation ® Oversees the appropriate quantities of food are prepared and served according to facility or site plan ® Ensures team members are adequately trained and capable to perform job responsibilities in a safe and compliant manner ® Maintains accuracy of inventory in advance preparation of planned menu schedule ® i-:nsures ordering and all required reports are completed accurately and on time ® Responsible for overseeing all preventive maintenance programs to protect the physical assets of the Program ® Manages food service operation in compliance with internal policies and procedures as well as required local, state and federal laws and regulations • Ensures that food items are stored in a safe and hazard free manner ® Plans for special events and functions thr u participation in meetings with assigned customer facility operations staff ® Maintain all serving schedules, ensure that all food items are served per menu specifications in a safe and appropriate manner according to departmental guidelines Maintain a sanitary environment following food service and Health Department codes and regulations. Maintain accurate on -site reports of daily and monthly financial, production, and activity ® Responsible for any state or other inspection of food service operation. ® May perform other duties as assigned 4.A; 0 O a 121 Proposal for Inmate Food Service for Weld County Sheriff's Office Food Service Supervisor Position Superviscs! Inmate Workers Reports to: Assistant Food Service Director, Unit Manager, Food Service Director JotSurnmary Independently performs a variety of assigned kitchen duties, and/or instructs inmate labor/team members in preparation, and serving of correctional facility meals. Provides guidance, direction, and instruction to less experienced Food Service Supervisors and inmates. u f l icaf i n n : fa Knowledge and experience applying kitchen sanitation and safety standards and methods 49 Experience with safety procedures as applied to food preparation and cooking • High School Diploma or Equivalent ® Must have a minimum of two years experience in a food service position ® Skilled in overseeing high volume food preparation, preferably in an institutional setting Essential Functions, Duties, and Responsibilities: Tasks may include, but are not limited to the following: ® Prepares, assists, or instructs inmate labor in the preparation of a variety of food items in accordance with departmental work production standards, standardized recipes, and work instructions. O Responsible for cleaning and maintenance of all food service equipment and work areas, as instructed, to ensure proper safety and sanitation. e Follows prescribed facility requirements in all preparation, oversight, and serving of correctional facility meals. • Follows assigned facility housekeeping and safety practices as instructed. ® Stores food and supplies in accordance with instructions. • May perform other duties as assigned. 122 Proposal for Inmate Food Service for Weld County Sheriffs Office food Service Worker Reports to: Assistant Food Service Director, Unit Manager, Food Service Director Job Summary: Independently performs a variety of assigned kitchen duties, and/or instructs inmate labor/team members in preparation, and serving of correctional facility meals. Provides guidance, direction, and instruction to less experienced Food Service Workers. Qualifications: • Knowledge and experience applying kitchen sanitation and safety standards and methods • Experience with safety procedures as applied to food preparation and cooking • High School Diploma or Equivalent • Must have a minimum of two years experience in a food service position • Skilled in working with high volume food preparation, preferably in an institutional setting Essential Functions, Duties, and Responsibilities: Tasks may include, but are not limited to the following: • Prepares a variety of food items in accordance with departmental work production standards, standardized recipes, and work instructions • Responsible for cleaning and maintenance of all food service equipment and work areas, as instructed, to ensure proper safety and sanitation • Follows prescribed facility requirements in all preparation, oversight, and serving of correctional facility meals • Follows assigned facility housekeeping and safety practices as instructed • Stores food and supplies in accordance with instructions • May perform other duties as assigned • lk..fi'..i•w a . . -• irre ' F'.• - S •.re 2 N N i 0 a N R 0 a 123 Name/Position j Friday Saturday Sunday Monday Tuesday ' Wednesday Thursday Total Hrs. Wage Weekly Wage Fringe Total Annual Food Service Director SAM-4PM OFF OFF 8AM-4PM 8AM-4PM 8AM-4PM 8AM-4PM - $ 1,250.00 $ 400.00 $ 1,650.00 $ 85,800.00 Assistant Food Service Director 8AM-4PM 8AM-4PM 8AM-4PM OFF OFF 8AM-4PM 8AM-4PM $ 1,057.69 338.46 1,396.15 72 599.84 AM Lead 3am-11am 3am-11am OFF OFF 3am-11am 3am-llam 3am-11am 40.0 $ 23.00 $ 920.00 $ 139.84 $ 1,059.84 $ 55,111.68 Food Service Worker 3am-1 1 am 3am-11 am 3am-1 1 am 3am-1 1 am OFF OFF 3am-1lam 40.0 $ 21.00 $ 840.00 $ 127.68 $ 967.68 $ 50,319.36 Food Service Worker OFF OFF 3am-1 1 am 3am-1 1 am 3am-1 1 am 3am-1lam 3am-1 1 am 40.0 $ 21.00 $ 840.00 $ 127.68 $ 967.68 $ 50,319.36 PM Lead OFF OFF 11am-7pm 11am-7pm 11am-7pm 11am-7pm 11am-7pm 40.0 $ 23.00 $ 920.00 $ 139.84 $ 1,059.84 $ 55,111.68 Food Service Worker 11am-7pm 11am-7pm OFF OFF 11am-7pm 11am-7pm 11am-7pm 40.0 $ 21.00 $ 840.00 $ 127.68 $ 967.68 $ 50,319.36 Food Service Worker 11 am-7pm 1 1 am-7pm 11am-7pm 11 am-7pm 11 am-7pm OFF OFF 40.0 $ 21.00 $ 840.00 $ 127.68 $ 967.68 $ 50,319.36 $ - $ - $ - $ - 240 E $ 7,507.69 $ 1,528.86 l $ 9,036.55 $ 469,900.64 rt Q Q 3 O O co 0 9 m O O O_ C/) CD 0 CD O CD a C� O C.1-3 CD Cif ci CD )ti a • Point -by -Point RFP Response Proposal for Inmate Food Service for Weld County Sheriff's Office Replacement of Key Staff During Absence We have contingency plans in place to cover vacations, illness, and other unforeseen circumstances. These plans include on -call scheduling, cross - training, pre-screening associates from nearby facilities, and field teams. Arrangements are in place for all possibilities. The use of overtime or management assistance is the most successful option for covering sudden shortages in staffing until a more permanent solution is implemented based on the nature of the issue. Inmate Relief and Backup Plan Typically, addressing the absence of inmate workers requires a joint discussion and a plan design that is effective for both Trinity and the County. Trinity maintains an extensive recruiting department that has developed networks of contacts with local temporary services agencies. Other options include using facility staff and other Trinity staff from the region. All of these options require discussion and negotiation. We will only seek to recover the additional costs we incur as a result of facilitating the staffing because of the shortage of inmate workers. Standard Staff Uniforms Trinity's established guidelines for proper uniform dress reflect our company image and impact the way our customers view us. Team Members are expected to present a professional image at all times. Manager/Food Service Director • Emerald Green Long Sleeve or Short -Sleeve Shirt • Black Pants • Black Mesh Hat • Slip Resistant Shoes Food Service Worker • Black Polo Shirt • Black Pants • Black 3 Pocket Apron • Black Mesh Hat • Slip Resistant Shoes All clothing has the Trinity logo embroidered on it. O a 'o a 125 Proposal for Inmate Food Service for Weld County Sheriff's Office Recruiting Hiring Trinity's recruitment efforts are currently aimed to hire qualified and diverse employees. We identified the critical need to transform its recruiting processes and are fully invested in recruitment transformation. Starting in Jan 20219 Trinity has implemented iCims, the leading cloud -based talent acquisition software. iCims Talent Cloud delivers transformative solutions across every stage of the talent journey, providing recruiters more ways to attract, engage, hire and advance candidates more effectively and efficiently through the entire hiring process. Our recruiting model is a deliberate and decisive undertaking. From the moment a candidate walks through the door the team ensures the candidate experiences our culture and understands our values. The goal is for the candidate to have a real job preview and understand the environment they will be working in. The ideal candidate not only is the right culture fit, but also possesses food service experience, effective communication skills and the ability to follow the proper procedures for safe food preparation, assembly, and presentation. RECRUITMENT &SE LECTION PROCESS 1. Profiling/Need identified 2. Sourcing 3. Sourcing 4. Self -Selection 5. Interviewing 6. Onboarding 7. Measurement/Reporting Defining food service requirements including minimum skills, competencies and client- or industry -specific needs. Determining and implementing the most appropriate method of sourcing and attracting candidates who exhibit the profile requirements. Initial assessment of candidates' knowledge, skills and attributes to ensure only those who meet the minimum skills criteria advance to the next stage of the selection process. Providing candidates with detailed information about the job environment and requirements, enabling them to make an informed decision as to their interested in the role; aims to improve retention by ensuring the candidate has an accurate understanding of the job before accepting. Candidate participates in a one-on-one interview with a Trinity Service team member representative to determine if he/she has the required competencies to be successful in the role. Locally specific documentation is obtained, verified and stored either prior to or after selection has been made and the candidate has been offered the position. Assessing the effectiveness and efficiency of the food service recruitment and selection process to highlight areas of concern, recognize achievements and provide for continuous process improvement. Pr - .>fti a 4E. i O d 126 Proposal for Inmate Food Service for Weld County Sheriff's Office The Talent Acquisition team ensures the candidate experiences our culture and understands our values. The goal is for the candidate to have a real job preview and understand the environment they will be working in. The ideal candidate not only is the right culture fit, but also possesses food service experience, effective communication skills and the ability to follow the proper procedures for safe food preparation, assembly, and presentation. S.urcng For all positions, Trinity Services targets candidates who are qualified to do the job, available for the work needed and interested in the opportunity. Sourcing and outreach efforts would include a strategic plan to utilize a variety of electronic and networking tools. In addition to utilizing traditional recruiting methods (newspaper, radio, television, billboards, college placement offices, workforce offices, Chamber of Commerce, job boards, employee referral program and job fairs), Trinity Services now employs a Recruitment Marketing Strategist to implement diversified, omni-channeling recruiting strategies, including, but not limited to, LinkedIn, Twitter, Facebook, and Instagram. Additionally, by incorporating the latest text and ATS technologies, Trinity Services now attracts candidates through a robust programmatic and digital marketing strategy, providing more accurate, relevant and qualified candidate into the pipeline. Trinity's recruiting model is consistently being reviewed and adjusted frequently to ensure the quality of applicants and hires are top-notch. L or Pool/ / i rya rt There is now dedicated sourcing team in the region that works on generating resumes and analyzing the competitive labor market. Trinity's new sourcing team also performs viability studies of all locations on a frequent and ongoing basis to ensure that the workforce in the community is sustainable. This technique brings a science to recruiting, allowing us to leverage factors such as total workforce vs. available workforce, viability based on forecasted retention metrics, the local unemployment rate and the community growth rate. Career Trinity believes in providing opportunities for growth and development for all employees. Employees are encouraged to explore career development opportunities either at their current facility or other locations. We consider employee requests for transfers and promotions and Company - requested transfers in accordance with all applicable equal employment opportunity laws and regulations and without regard to race, creed, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information, citizenship status or any other basis protected by applicable discrimination laws. Proposal for Inmate Food Service for Weld County Sheriff's Officel'�`�°__ State of the Trinity identified the critical need to transform its recruiting processes and is fully invested in recruitment transformation. Starting in January 2021, we have implemented iCims, the leading cloud -based talent acquisition software. iCims Talent Cloud is a single platform that delivers transformative solutions across every stage of the talent journey. iCims provides recruiters more ways to attract, engage, hire and advance candidates more effectively and efficiently through the entire hiring process. Trinity is focused on creating a better candidate experience and process efficiencies for new hires to the FDC kitchens: Attract r nd Engage U U U U U U Simple one click application process Personalized Candidate Experience Automated Job Posting Simplifies workflows Manage and Coordinate Schedules Completely Mobile Optimized Experience ® Offer and Onboard n Streamlines creation of offers U U U U Enables Candidates to Review and Accept Offers Ability to Track New Hire Paperwork Automatic communication tools Integrated integration and data feed into KRIS System N N i 0 a N d 6L . Nom • c a 0 CL Proposal for Inmate Food Service for Weld County Sheriff's Office Profiling - Our professional TA team member will work with FDC to create an accurate profile of necessary qualifications to ensures the candidates are the most suitable for the role, aiming to improve performance and retention • Sourcint - Sourcing and outreach efforts would include a strategic plan to utilize a variety of electronic and networking tools including, but not limited to, job and internet portals, social media channels, employee referrals, Trinity's Career Website, external advertising, networking, educational institutions, job fairs, community organizations, government agencies and skilled trade organizations • Screening - Ensures that only candidates meeting the minimum profile requirements advance in the recruitment process • Self Selecti=n - Provides candidates with information about the company and the role before they accept the position with the intent of increase retention as the candidates' expectations will be more realistic • Interviewing - Candidates participate in a phone or face-to-face interview either in person or by digital video conference with a Trinity team member to thoroughly evaluate the competencies, skills and experience that are required • Onboarding - Trinity commits to ensure all candidates meet the requirements as agreed with the FDC and local employment legislation. There is a dedicated onboarding specialist to provide step-by-step guidance through every step of the onboarding process • Measurement and Reporting - Measures the effectiveness of our recruitment and selection process. It provides recruitment data to enhance strategic decision making and allow analysis, process improvement and decision making at each unit, allowing visibility of the data for future program changes or enhancements • Labor Pool/Market - A dedicated sourcing team works on generating resumes and analyzing the competitive labor market, including a deeper dive into the graduate pool, career shifters and job seekers. This team also performs viability studies of all locations on an ongoing basis to ensure that the workforce in the community is sustainable. 0 a • 0 CL 129 Proposal for Inmate Food Service for Weld County Sheriff's Office F inn ss Map ',Creates Requisition ICIMS List Joh Teirtptates r T! Reviews Updates Req. TA intake eeting with ElM • Sourcing {Unit Specific) -internal Posting -External Career Site -Labor & Community Orgs rrapioyee Referral -Programmatic 20. i ital t istr. o -Text Recruit it Campaign; 'Passive Sourcing -Srate f Ggvsrnmen#. Agendas social Media -Job ;Boards -Geofencing -Local Advertising Job airs Radio Local Event -Print: Ads -Dtg tat Media Sal TA Reviews applicants -In litre & schedules phone screen Conducts & provides candidate with real Job preview, overview of company, roles pay and schedule I WA Schedules Conducts Interview Offer t HM Creates offer letW., routes .for approval In PAS Yes Documents phone screen for each candidate tends Verbal Offer to candidate contingent on pending D "/BG resuitS Yes.. Sends er otter to Candidate in iCWS once npp'ved filvi complete interview fe batk en each candidate in iCirns Candidate passes interview Notification Offer Acceptance Hire B t round checks (criminal, fl screenings :TB Test ;Mitt 'fingerprints -Medical screenings nipioyment r'eferetftes Complete New Hire paperwork NM Contacts Candidate Con rms Start Date &'lcome `r' e s — . eceives notificatiott of T Testing a Background completion and Updates Status MIS iCms pushes Pew Hire to Witiptt to complete hire I End Process No NCI No End Process End Process End Process Proposal for Inmate Food Service for Weld County Sheriff's Office Employee Benefits Trinity Services Group offers eligible team members a benefits program that is designed to help them stay healthy, feel secure, and maintain a work/life balance. Moreover, offering a competitive benefits package is %ust one way we strive to provide our team members with a rewarding workplace. TKC provides Paid Time Off (PTO), Life Insurance, and Employee Assistance Services. Exempt employees also receive TKC-paid disability benefits. Our employees can choose from the following benefit options that work best for them and their families' needs: Pre-Ta ± Options • Medical Insurance Dental Insurance Vision Insurance Health Savings Account (HSA) Health Care Flexible Spending Account Limited Health Care Flexible Spending Account Dependent Care Flexible Spending Account Transportation Flexible Spending Account Post -Tax Options: • m Supplemental Term Life and AIMED Insurance Short -Term Disability Insurance Long -Term Disability Insurance Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Universal Life Insurance Legal Coverage Pet Insurance Identity Theft Protection Student Loan Paydown Plan College Saveup Plan Flex Paid Time Off (PTO) - Up to 5 days Eligi Legal spouse or domestic partner Children up to age 26 U U U U U Biological children Stepchildren Legal guardian children Children of a domestic partner Legally adopted children Foster children Children over age 26 who are dependent for financial support and are not able to support and care for themselves due a physical or mental disability (additional documentation may be required) a O a s • O a 131 Proposal for Inmate Food Service for Weld County Sheriff's Office fAq,"\ FOCUS ON YOUR HEALTH 4,,a'•`. k'®8'��Faa iMilas:aii`. i; >2ix3W: ?i eliSt lte:Miggii''.t=.,'n SILYtt:7ri4C it TeSaaida'_. tfe Wi-2-..'in•`•LM11n .-�i7i 4" .. .ur+44Slarnn.j"'`✓�.:1 '!L `u"5�'ca 5(im y'u"wit:Wi:CAViirahrariil“teziYc34�d MEDICAL INSURANCE TKC Holdings offers three medical plan options administered by Anthem. Please review the chart of in -network benefits below to decide which plan is right for you. CONVENTIONAL PLAN SAVINGS PLAN WITH HSA COST SAVER PLAN In -Network In -Network In -Network Deductible- Individual/Family (Embedded Deductible) $1,100/$2,200 $2,800/$5,600 $7,900/$15,800 Coinsurance 20% 30% 20% Out -of -Pocket - Individual/ Family $4,500/$9,000 $6,000/$12,000 $7,900/$15,800 Preventive Care No charge No charge No charge Primary Physician Office Visit $50 copay 30% AD* $40 copay, limit of 5 Specialist Office Visit $80 copay 30% AD* $80 copay, limit of 5 Online Visits (LiveHealthOnline providers only) No charge No charge No charge Telemedicine $50 30% AD* $40 Diagnostic Tests (X-rays, Blood Work) 20% AD* 30% AD* 20% AD*, 5 visits 20% AD* 30% AD* 20% AD*, 5 visits Imaging (CT/PET Scans, MRIs) Outpatient Surgery 20% AD* 30% AD* 20% AD*, 5 visits Inpatient Hospital 20% AD* 30% AD* 20% AD*, 10 days Urgent Care $75 copay 30% AD* $65 copay, limit of 5 Emergency Room $200 copay AD* 30% AD* $500 copay, limit of 3 Ambulance 20% AD* 30% AD* 20% AD*, unlimited Chiropractic 20% AD*, 20 visits 30% AD*, 20 visits 20% AD*, limit of 5 each Retail Prescription Drugs through CVS Network Generic $10 copay 30% AD* $10 copay Brand Formulary $40 copay 30% AD* Not covered Brand Non -formulary $60 copay 30% AD* Not covered Specialty 30% 30% AD* Not covered PREMIUMS WEEKLY BI -WEEKLY WEEKLY BI -WEEKLY BI -WEEKLY WEEKLY Employee $54.75 $109.51 $17.81 $35.62 $10.49 $20.97 Employee + 1 $127.34 $254.68 $ 78.07 $156.13 $33.27 $66.53 Family $198.60 $397.19 $132.26 $264.52 $62.19 $124.38 *AD = after deductible This chart outlines only in -network benefits, so please see your Summary of Benefits and Coverage (SBC) or Certificate of Coverage (COG) for non -network benefits. This chart is an overview; if there is a discrepancy, the Plan Document will rule. Note to MA residents: The Conventional Plan and Savings Plan provide minimum creditable coverage for the purposes of the Massachusetts Health Care Reform Act. The Cost Saver Plan does NOT provide minimum creditable coverage for the purposes of the Massachusetts Health Care Reform Act. Accordingly, MA residents who enroll in the Cost Saver Plan will generally be subject to a tax penalty. Please visit https://www.mass.gov/infodetails/ health -care -reform -for -individuals for more information. tr:111;1={Lri`TiP 3ic•:^Y'�.-r-$""•Y^41,`"tr'Ce.;:t=(AiYS+ ctirGIPrallS.IfArre-Y>'=0.1 •i.-M4Latr o]Y arsin=AVi e-itt:tatitaSt.AiKTIC-“ ± 4Yi.x Wr:37,V2VJ32^iA'v'^1: ^i.,,,,aP^rnirt _Jfiar=t iL' v -Pe VB.. .,14LMI%Ilrli :aSs!_.QiMt., re•Pr�L� 'aYittrra:>O Y,...."z' .. + _ _ ..."-"^Y t . FOCUS ON YOU I 5 ■ 0 a 1>. c 'o a 132 Proposal for Inmate Food Service for Weld County Sheriff's Office 411;,` \ FOCUS ON YOUR HEALTH HEALTH SAVINGS ACCOUNT (HSA) To Use with Medical Savings Plan Only The Health Savings Account allows you to save pre-tax dollars to pay for eligible out-of-pocket medical expenses such as copays, deductibles, prescription drugs, dental, and vision expenses. Visit www.IRS.gov for a complete list of eligible expenses. You may make tax-free contributions to your account through payroll deductions up to the annual IRS limits noted in the chart below. HSA CONTRIBUTION LIMITS FOR 2021-2022 Employee Only Up to $3,600 Employee + Dependents Up to $7,200 Age 55 or Older Catch-up Contributions Additional $1,000 The HSA includes a debit card you can use to pay eligible expenses. You can also pay out of pocket and then submit a claim form to be reimbursed from your account. You can use the money as soon as it is deposited into your account, or you can let it accumulate to be used at a later date, even during retirement. The balance will roll over from year to year and earn interest, and you can take it with you if you leave TKC. You must actively re -enroll in the HSA each year. Your contribution amounts do not automatically rollover. If you enroll in the HSA, you are not eligible for the Health Care Flexible Spending Account (FSA), but you can elect a Limited Health Care FSA for items such as dental and vision. SUPPLEMENTAL MEDICft.L BENEFITS TKC Holdings offers excellent medical plan options; however, no plan covers all the costs of a serious illness or injury. If a major health event occurs, deductibles and coinsurance can add up. The following supplemental medical benefits can help you reduce this financial risk by filling in the gaps regular medical insurance doesn't cover. These plans pay cash directly to you. You can use it to pay deductibles, coinsurance, and other expenses. Details can be found in the Benefit Document Library at www.rnytkcinfoaultipro.com. Supplemental Medical Benefit Plan Features O Coverage is Guaranteed Issue if you enroll when you are first eligible. ® Coverage is portable -you can keep your policy even if you change jobs or retire. • Premiums are paid through convenient payroll deduction. O Coverage options are available for employee, spouse/domestic partner, and children. The policies or their provisions may vary or be unavailable in some states. The policies have exclusions and limitations which may affect any benefits payable. A3.7,.o..,;.. ...4.,as .._--.^,t... .:;...:,.-s.,a,: fl. x-,...w...:-....t7xa.t?,..w.,.::..a'ia.^_:Svita="aY#&IKA.m..:wYSX'V"W""aa xm uesr Olb »asm.5J tR22k-.1 a'^W<IMt Stsrtri•itMl a " dam'6.'lMV.I.e.W:=vkee' -' ...ate<=lG.Jnelizx.4. leS..'.X'StOfelarS`✓ Use2VO" " f 'nfu 6 12021-2022 BENEFITS GUIDE a) N i O a a) a ■ O CL 133 Proposal for Inmate Food Service for Weld County Sheriff's Office zorameatatatarairsagranneostatigm SUPPLEMENTAL MEDICAL BENEFITS (CONTINUED) Hospital Indemnity Insurance Hospital Indemnity Insurance pays a benefit directly to you if you or a covered family member receives hospital care. You'll receive a benefit for being admitted to the hospital and then for each day you're confined. Benefits are paid directly to you and can be used however you choose — deductibles, coinsurance, or even non -medical expenses, such as even household bills and child care. Some exclusions apply. BENEFIT PAYS/DAY Hospital Admission Hospital Stay Wellness Visit $1,000 LIMIT $200 per day $50 6 sessions per year 365 days 1 visit per year PREMIUMS WEEKLY B1 -WEEKLY Employee $4.70 $9.40 Employee + Spouse $9.51 $19.02 Employee + Children $7.72 $15.44 Family $12.53 $25.06 Critical Illness Insurance Critical Illness Insurance pays a lump sum benefit directly to you if you are diagnosed with a covered condition. You can use this benefit any way you choose — to cover deductibles and coinsurance, to pay expenses your family incurs to be by your side, or simply to replace your lost earnings from being out of work. You choose the benefit amount when you enroll. Examples of covered conditions include: e Heart Attack Stroke o Coronary Artery Bypass Surgery • Major Organ Transplant 6 Cancer Q End Stage Renal (Kidney) Failure Visit https://www.rnetlife.cam/open-enroilment/critical-illness-insurance for more details. Group Accident Insurance Accident Insurance is designed to help cover the out-of-pocket medical expenses and extra bills that can follow a covered accident. The policy pays a benefit directly to you — not a doctor or hospital — and you can use the money however you choose. Benefit amounts are based on the type of injury and treatment needed. There are no health questions or physical exams required. Covered injuries and accident -related expenses include: ® Hospitalization e Transportation O Lodging for family ® Hospital intensive care ® Physical therapy For more details, watch this video at www.allstatevoluntary.corn/videos/gvap6.htm. GROUP ACCIDENT PLAN PREMIUMS Employee Only WEEKLY $1.36 BI -WEEKLY $2.72 Employee + Spouse $2.35 $4.70 Employee + Children 3.06 $ 6.12 Family $3.89 $7.80 i ZIW.SY0. './Mag20A'S.fl6HIisra2 '0rti%OeatAtZazie ..?7'.rl.' ;FPw%•r'iW/n "iieit1°.:fa'':rkMPA.dK'MENSS?Ir 48 °M73S.: x»iMF.raeraIS ''9il/s I$'S'k?""rM.(a:"�t✓!i.2.^ .i�.Fib'.teaW Si::,3W2A.'t"angel"t i?.3/.r trel.(Vk.:'.g'.S.Y3.'Y `.r.P.3 .`.'elfaftrad;es:i7MYC .'Gl:' aarag .I.,''w-e'FR3P;AF.k•'s'A"%Y.k7/Ari2):fR,w,..f":S...MW 3..SZW.<:F.J:y.WateaAe.`37..'.reav FOCUS ON YOU 17 Proposal for Inmate Food Service for Weld County Sheriff's Office FOCUS ON YOUR HEALTH. gr FLEXIBLE SPENDING ACCOUNTS These accounts allow you to set aside pre-tax dollars to pay for certain out-of-pocket expenses. Flexible Spending Accounts (FSAs) allow you to put aside money for eligible health care, transportation, and/or dependent care expenses as well as help you reduce your income taxes at the same time. TKC Holdings offers four types of FSAs — a Health Care FSA, a Limited Health Care FSA (only for employees enrolled in the Savings Medical Plan), a Transportation FSA, and a Dependent Care FSA. How Flexible Spending Accounts Work 1. Select - Each year during Open Enrollment, you decide how much to set aside for health care, transportation expenses, and/or dependent (child/elder) care expenses. 2. Contribute — Your contributions are deducted from your paycheck on a pre-tax basis in equal installments throughout the calendar year. 3. Use - Funds are available up front for the Health Care FSA and Limited Health Care FSA (only for employees enrolled in the Savings Medical Plan). These accounts include a debit card that you can use to pay for eligible expenses at the point of sale. You also have the option to pay for expenses out of pocket and then submit a claim to be reimbursed from your account. The Dependent Care (child/elder care) and Transportation accounts do not include a debit card. You must pay for expenses out of pocket and then submit a claim for reimbursement based on the amount of available funds in your account. NOTE: These accounts are separate — you cannot use money from one FSA to cover expenses eligible under the others. You must actively re -enroll in the FSAs each year. You are not automatically re -enrolled. PLAN MAXIMUM CONTRIBUTION EXAMPLES OF COVERED EXPENSES Health Care ESA $2,750 per year Copays, deductibles, orthodontia, prescription medications, etc.* Limited Health Care FSA (only for employees enrolled in the Savings Medical Plan) $2,750 per year Dental and vision expenses only Transportation FSA $270 per month Expenses for mass transit and parking Dependent Care FSAchild/eldercare) $5,000 per year ($2,500 if married and filing separate tax returns) Day care, nursery school, elder care expenses, etc.* * See IRS Publications 502 and 503 for a complete list of covered expenses. '". .::E3L' /�iSr :t°„Marr4... art.3,3a7C :X:.. `;/ ..rx..:<,r ,- .,, r 3..z3P.Wn:XIt: "ttSt^,aar:e.tG�;s".mh'" :2TJSIFjYkTET'VFQ31t0MSZS45=ElatekVacra1 _-- h7:re"w`Y+. rasaw"-x1LVl i7.x^'-"" _ Vvvz:r '[1e:« 7:2.2 Tecaat. ""t 3A3 e.ine TteiL." '. 1 t�"d3 1L'+ ttitFE Td..- AttWx-...W 10 l 2021_-2022 BENEFITS GUIDE • 135 Proposal for Inmate Food Service for Weld County Sheriff's Office A t S The Program is one of the ways for us to recognize and reward our team members. It is a points -based system that allows team members to earn points for completing a variety of activities that support company goals, initiatives, and values. Points can be used to get exciting prizes that range from jewelry to electronics and other great merchandise The Program is designed around key Trinity initiatives® Team Member Referral Program Buddy Program (orientation) Onboarding All -Star Recognition Safety - Catch Gem Being Safe and Good Catch programs INSt&. r Pecogniti*n Pro ram This Program is designed to spotlight, recognize, and reward those team members who demonstrate Trinity Services Group's core values and live up to the excellence Trinity strives to achieve. All -Star Rookie: A Trinity Team Member who has been employed with Trinity for 90 days or less, regardless of position and goes above and beyond their regular duties. All -Star Player: A Trinity Team Member who is an individual contributor (non- managerial, exempt and non-exempt) and goes above and beyond their regular duties; has worked for Trinity at least 90 days. All -Star Coach: A Trinity Team Member in management (manager equivalent or department lead, but excluding District, General, and Regional Managers as well as Chief Officers) who is responsible for one department or location and expertly guides their team towards success consistently and has worked for Trinity for 90 days or longer. All -Star Head Coach: A Trinity General Manager, District Manager or Regional Manager who is responsible for multiple locations or departments and expertly guides their teams towards success consistently and has worked for Trinity for at least 90 days. N N i 0 a y a) a • O a 136 Proposal for Inmate Food Service for Weld County Sheriff's Office ;t Trinity Services Group believes that the key to successful food service lies in the quality of the people who manage the program. Whether senior management, unit managers, or supervisors, we are committed to producing and delivering the most innovative and effective associate development plan. We offer dynamic learning programs, leadership, management skills, interpersonal relations, human resource administration, client satisfaction, and financial accountability, and validate this commitment and belief. The training and organizational development department at Trinity Services Group is called The People Development Team for good reasons. Most important is our intent to support the growth of all our team members both professionally and personally and to make good on the promise of our Core Values and Mission Statement. We guarantee the Weld County a management and operations team that is the best in the business. We select, train, and promote people who have the skills and abilities to motivate and mentor hourly staff and inmate staff. Our commitment to training begins on day one. Every team member begins their career with extensive orientation training as our new team members are introduced to the payroll system and benefits plan. From there, it is on to our Learning Management System (LMS), which opens the door to a world of knowledge and opportunity through learning and training. ew N i O N a) 0. I.L O a s 137 Proposal for Inmate Food Service for Weld County Sheriff's Office All team members complete our ACA recognized Rookie's Fast Track program within days of hire. Throughout the new team member's onboarding, they will be paired with a POINT (Pairing Outstanding Individuals to Nurture Talent) person at the facility to guide them through their training. The commitment to training continues with all Trinity team members receiving Civil Treatment training which conveys Trinity's policy on behavioral expectations toward coworkers, our client, and the inmate population. Our Managers and Directors receive further extensive training starting with our onboarding training for new and newly promoted leaders, Coach's Fast Track. Along with Civil Treatment Workplace for Leaders, Trinity Leaders will attend "Communication: Connect through Conversation," which helps to enable our leaders to better communicate with coworkers, clients, and inmates. After this training foundation, there are many training options available, from Diversity Inclusion to Time Management. The District Manager, General Manager, and Regional Dietitian conduct on -site training for all associates at the contract's inception. Training includes, but not limited to: ® Contract Specifics tions and Compliance 0 Menu, Product's n, Tray Lip e Supervision anSeclat iets Conti .,+, envy .Pl ,ti ns Pi an r ent Log , ok u lity Assur Security P' EA Games Cris nce -^ t, als Plays Inmate Supervision Inate elations Foresent 'f. cif' ti t? n ServS . )y e t o H ndler Certification ® Ti ea «. � d r, per Mr,' Co trots Satellite Delivery raininL Trinity ,tier iicies ud } voce tires Wel t Cuty Policies an roc ,= .f ures Sanitation PrJT'cedures for all Areas of the Kitchen Our m a n a g e rs dre..1 e rsisart Hour managers care that the job gets. • done right, not only tie first time but also o nuo s y. he, care about the associates who do theirjabs, foster common values, and deliver superior service O a 138 Proposal for Inmate Food Service for Weld County Sheriff's Office dent lion In addition to having each new associate complete ookie's Weld County's Orientation Program, Trinity offers a likFAST,A comprehensive orientation process called "Rookie's Fast Track." We facilitate this two-week program in a virtual classroom environment that allows for interactive webinar training and interactive sessions with the team member's Buddy and Food Service Director. A basic outline of the Rookie's Fast Track training is below. Week Day ROOKIE'S Topics FAST TRACK Delivery Method 1 1 Intro to Client FSD New Hire Orientation Webinar Intro to Team Members Buddy Outline Training Program/Expectations FSD Common Sense Common Practice Video Review Daily Operations FSD Games Criminals Play: How You Can Profit by Knowing Them Book/Webinar Prison Rape Elimination Act (PREA) Webinar/Video Inmate Supervision Do's and Don't's Webinar On the Floor - Managing a Shift Buddy/POM Chart I2 Contraband I Webinar Tool Control Webinar Key Control Webinar Chemical Control Webinar On the Floor - Managing a Shift Buddy/POM Chart 3 Basic Food Bourne Illness Webinar Cross Contamination Webinar Cleaning and Sanitation Webinar Clothing Contamination Webinar . Safe Food Environment Webinar Review Health Inspection Report Webinar/FSD Line Setup Buddy On the Floor - Managing a Shift Buddy/POM Chart 1 4 1 On the Floor - Managing a Shift 1 Buddy/POM Chart 5 On the Floor - Managing a Shift Buddy/POM Chart N N 0 Q N a milmm 139 Proposal for Inmate Food Service for Weld County Sheriffs Office Week Day Topic Delivery Method 2 1 I Rules of Storage Webinar Proper Food Thawing Webinar Proper Food Cooling Webinar Proper Food Reheating Webinar Taking Temperatures Webinar ._. ..-. ... Storage Areas Buddy .. ..... ._ ..... .. ... rinJ�.'E' 3oCi" `[,-`tG'>\"it ,4,-$Y' cRFidyy' myp :. 2 Proper Leftover Handling Webinar Proper Portion Control (Line) Webinar Recipe Compliance Webinar The Food Flow Buddy yy } ':K�}» .� � ...� :a.!( t K �'�. �> t4-�.G�i��',._. �....., tNt..� 4%y2e �' tj �:, � :.�.. � #.i ..� Tl� yy ..e:, .v r +f i�`�' n d s r,.. .;:i f "�� / Cn > ."v'4 J≤ .Lb`�ce:�� n7'�S�i 'Sft{>'S7: 7k 3a_ ..uae iiiAs t� ,, °�4!'°hy ,.tf,': �!`/N'�x.'ark�']a. d� f r. . •�' � /y^'Ti i �0. ;:r 'r ..5 t J< t ^� .°%�"'� r ,: w :r." ^i ...� 7�':d�!i%'5.;�=`'i.""+z..6�1.1'' 3 Pan & Portion Control (Production) Webinar Financial Impact Knowledge 101 Webinar Dishroom Buddy �y -0,ry r2tp, yh sy: ,," a �k? `"y"3 t �7a+ b `1wCIS'q�F�Y� ��`goT . ��yyt vi t ylt aY{STL�4 .,hht�'."g,,-,,a .�). 4 Production/Serving/Line/Production Paperwork Buddy Buddy Sanitation Buddy 5 3 - ServSafe Training Handler's Test POINT Program The POINT program is designed to support new employees' orientation to Trinity by pairing them with an experienced employee (the POINT) to help navigate the first 90 days: Responsibilities of the POINT include: ® Being an informal resource for the new employee on policies, procedures, work rules, and norms POINT Pairing Outstanding Individuals to Nurture Talent. Identifying support resources for the new hire's first 90 days ® Providing additional introductions and help the new employee get to know other employees Helping identify any factors that may cause the new hire to leave the Company Meeting with the new employee regularly to provide support, answer questions, and offer assistance. POINTs s are rewarded incentive points in Trinity's Reward and Recognition Program. Proposal for Inmate Food Service for Weld County Sheriff's Office Coach's Fast Track Coach's Fast Track is additional training that is structured for all of our leaders to help guide them through leadership in Correctional Food Service. Coach's Fast Track gives our leaders the tools to lead in a high -paced and detailed environment. This platform touches on employee management through PREA risks, the importance of facility policies and procedures and facility safety, additional food safety protocols, and inmate supervision. Together with our Rookies Fast Track, this training prepares our leaders for their role in Correctional Food Service. Examples of topics covered are following. 7 Business Habits Audit & Health Inspections CBORD - Intro ® Client Relations and Management Billing Developing Yourself and Others ® Employee Scheduling Fire Extinguisher Training ® First In First Out (FIFO) ® Food Production Safety, HACCP, Temp documentation Food Service Production Line Set-up ® Games Criminals Play ® Hazard Analysis Critical Control Point (HACCP) Heavy Lifting ® Identify Clothing Contamination Inmate Food Management Inventory High/Low Limits Kosher Training ® Ultipro Management of Inventory Verification Reports (IVRTs) ® Manager Orientation On -Demand) ® Manager's Checklist & Instruction Managing Food Cost Managing Forecasting & Planning Managing Inventory Process ® Managing the Flow of Food Process Menu Cycles in CBORD (Video) Near Miss One Minute Manager Operational Performance Analysis (OPA) ® Operational Work Schedule ® Personal Hygiene - Employee & Inmate Portion Control & Leftovers ® Pre & Post Meal Management ® PREA Proactive employee Relations Pulls & Food Production Quality Assurance Manual Quality Assurance Readiness 5 Restaurant Management System Rewards & Recognition Program ® Safe Workplace Environment Safety and Sanitation Handbook Safety in the Operation Safety Incident Reports Service Temp & Transport Temp of Food ® ServSafe Manager Certification STAR Chat (A Better Leader) POINT Program The Basics of Foodborne Illness The Big Six (Foodborne Illness) TKC Employee Policy Requirements TKC LMS Website ® TKC Policy Handbook ® Understanding the Value of a Penny ® Weekly Closeout ZAPP s+E ■ O a 141 Proposal for Inmate Food Service for Weld County Sheriff's Office ST&P Chat Trinity understands that training is an ongoing day to day importance. That is why we have STAR Chat, Supervisor Training and Reinforcements. STAR Chat is a monthly publication that is provided to remind our leaders and the Food Service supervisors of important food handling topics. We cover topics like Time and Temperature control, Proper storage habits, Cross Contamination by hands and gloves, proper personal hygiene and more. This training, together with all of our training programs is tracked via our TKC training platform. STAR Chat communicates Trinity's expectations of our employees, the reasons specific actions are necessary and helps our employees become active participants in ensuring your facility is safe, secure, and efficient. STAR Chat sessions also enable Trinity to communicate important company information to each of our employees. Each monthly distribution includes several topic outlines and a facilitator's checklist. The unit manager holds at least one session every month for all employees and completes an attendance verification sheet for the meeting. STAR Chat also includes ongoing management training. The following examples are from recent Star Chat monthly training. 4`E` ■ O a 142 Proposal for Inmate Food Service for Weld County Sheriff's Office AP•RIL,.x0z} o . . Purpose • ..Y All TKC Holdings Employees, STAR Chat has the latest information and reminders for managers and employees and Food Service operations. in the field regarding our Commissary The focus for this month inel I� des Leader Articles: Leaders Corner - CEASE PREA Awareness Month Operations Articles: • LMS Tips • UltiPro Tips Leaders • Commissary - Safety • Q/A - Cross Contamination by Hands • Common Sense Common Practice - Employee Health • March Workers Compensation • Good Catch Catch Em Programs NNm--hyouw e' May - QA Article, Commissary Catch Program, Common Sense As always, we strive to provide if there are any topics that you Thank you, Safety, Workers' Compensation and Safety Good Common Practice, Leaders Corner, you with the tools to assist you in Jorge Blanco tion and would like to see please Jorge Blanco moot Regional Director of People Delop Southeast & Caribbean Regions Jorge.Blanco@tkcholdings.com APRIL 2021 Purpose A system to control the transmission of foodborne pathogens by the hands, including the principal hazard of fecal -oral transmission, must be established. Fact: Infected food service employees are the source of contamination in approximately one in five disease outbreaks reported with a bacterial or viral cause. Critical: Team Members must keep their hands clean by washing them properly and at the required frequency. Team members may not touch exposed, ready -to - eat food with their bare hands and must use suitable utensils and barriers such as deli tissue, spatulas, tongs, single use gloves, or dispensing equipment, except when washing fruits and vegetables. For example, single -use gloves must be worn or suitable utensils must be used when processing washed, raw produce for the salad bar, assembling deli sandwiches, and cutting and plating bakery products. Single - use gloves must be worn when handling all varieties of washed hand fruit. Team members must minimize bare hand and arm contact with exposed food that is not ready -to -eat; that is: • Food for which further washing or cooking is required. • Foods from which rinds, peels, husks, or shells are not removed. For example, although their use is strongly recommended, single -use gloves are not required to be worn when mixing meatloaf, forming meatballs, or assembling lasagna or pizzas. Exception: During food preparation or service in public view, single -use gloves must be worn for all food handling tasks, including raw product handling. For additional information on Cross Contamination by hands, please research in the Quality Assurance Manuel, section Staff Standards 4.20 Food safety and quality should always be I A system of identifying employees who present a risk of transmitting foodborne pathogens, and excluding or restricting their activities, is necessary to prevent transmission of foodborne illness to customers or other employees by infected food -handlers through food or utensils. Fact: One of the two ways in which becomes contaminated is from the lack of poor person hygiene. This includes maintaining yourself in good health. Standard I pers on in , Food Service Director anchor the . charge, mws,t require apPitsYe em I to report to them information about their health and activities as I they relate to diseases tfrat are l transmissible through food, ihis the employee's res:pc nsfbillty to te•r requited health information in a nianaerthat I allows the manager to present the likelihood 0f foodborne_ alseaSe transmission, including the Idate of onset of symptoms or of an illness, it the employee Is diagnosed with a foodborne iilrit a and has one of the follow -trig syrnfatottys. v Diarrhea Fever VOMiting o' Jaundice 'r Sore throat with famer, per stont saeetlitlff, coughing, or 4 runny nose that causes discharges frOrn tie eyes, Rye, or mouth Has a troll or in.fected.wound ort the gad 4, wtristz nr e$po ed potlkirt$ at the arms. that is open or draining Recently was ill with a ftrcrdbortla* illness, is suspected of causing or being empased to cOrtfinined toodb roe• ilirss outbreak, Lives In the unlit household as a p ssorr, diagnosed with TKC AWARENESS CORRECTIONAL ENVIRONMENTtOY�'''�ENT AND SAFE EMP CEASE / Pi2EA It Is the responsibility of the Food Service Director andfor other person in charge to coavey to employees the importance of notifying them of specific medical symptoms, pr'evi % illnesses, and high -list conditions. It is the responsibility of the Food Service Director to restrict andOr excicttdse food service -employees. According to the food code arid-5EsvSafe any employees with the following; -( € ia•rrhea ktibitiftffig '0 iaunthc0 #401. virus V keNfittliA I is +rust be excluded from the operation droll they i havif rt t4earect by a medical professional arid the health department, This also Includes it any enpr+syee ita k r% reposed to anyone having the sarrt,e ali tve- mtrition€sf r»ct#)cal iSsattc IIf the LJrsrpiovrne has: r` Sore throat with fever, persistent aateezi'ag, cotrghina, or a runny nose that castanet discharges from: the eyes, nose, or mouth REA Avwa.eSs M°fth WHAT iS PREA? Pilsen Rape Elimination Act -u�o�(liriS; • �flYk2ai 4itl+a¢tnali-CL'+- Supports the elimination, reduction, and prevention of - • Mandates several national data colleefion activities; ationalcoma'issionto develop stardardsand accountability measures for all • Created a R correctional settings: eat veltavt,rs that t>tr#ude raison sexual assault, it includes a taog contraband_ s sexuaSl abuse, e sex h p conversations, and sexual sexual harassment, :A -appropriate CONTRABAND That you may bring into a facility and give to an in► ate- . Contraband includes anytitin g Giving an inmate contraband is a felony. • Common contraband includes: o Paper and pencils o Cell phones and chargers +,� o food a thugs o Weapons o cigarettes REPORTING PREA INCIDENTS • Immediately notify your manager of`the incident; • Document as many details as possible= If you are made aware of a PREA violation either t it y an inmate or fellow cows= report y�y,. it you caii t decide whether it is a violation or not, !goo�aft w N N i 0 Q. y Lv a W 'o a c 'o a CONFIDENTIAL 143 Proposal for Inmate Food Service for Weld County Sheriff's Office /AA hat he folio i , ��'re ex les {' v�. y1,'ics ctver N }%z' in Star Ch .cz to Stoffnmate . el nsTray irtg The Staff -Inmate Relations Handbook concisely conveys our company's philosophy on how associates should supervise workers who are in custody in a correctional facility. The ultimate result is effective inmate supervision. e Professional ® ®®The D }iii S0® ® Learn to listen and observe • Develop sensitivity to the inmate's body language and emotional changes ® Investigate inmates' statements, take nothing at face value • Leave your prejudices at home • when giving directions, make sure that they're understood ® Ensure that inmates have the means to carry out your instructions O Check on the inmate's progress in performing assigned tasks • Be knowledgeable about the rules of your facility e Keep your promises • Give directions in a confident, non- abrasive way • Keep a professional manner • Be fair, firm, and consistent ® Be alert and when in doubt, ask. Be Professional - "The Don'ts" ® Joke around e Try to be friends ® Be drawn into conversations that "put down" the administration or other staff members • Allow malingering ® Take gifts from an inmate ® Allow an inmate to touch you O Use first names or allow an inmate to use your first name • Do favors ® Allow familiar remarks ® Play favorites Learn to say No! ® No phones • No mail a No passing property or information O No relationships ® No keys ® No favors Avoid no d Protection Tools ® Recognition (know their tactics) ® Communication monitoring (watch what you say) e Confident commands (be fair, firm and consistent) • Information gathering (learn and know your inmate workers) ® Procedural knowledge (remember the rules and follow them) ® Your chain of command (use your supervisors as a source of information and keep them informed r 144 Proposal for Inmate Food Service for Weld County Sheriff's Office P EA Trainkng The Prison Rape Elimination Act (PREA) law requires facilities to adopt a zero - tolerance approach to sexual abuse. It applies to all federal, state, and local prisons, jails, police lock -ups, private facilities, and residential facilities in a community setting. Trinity requires every employee to attend a training session to understand what constitutes sexual abuse fully and that sexual abuse is a punishable crime. The training teaches team members how to report any form of sexual abuse or harassment and how to respond if they see abuse taking place. HACP Thc. n l Hazard Analysis and Critical Control Points (HACCP) is a system of identifying hazards in the food production process and implementing control measures to prevent, eliminate, or reduce the risk to an acceptable level. HACCP was developed in support of the space program in 1959 and has become a worldwide standard for food safety, endorsed by the SACMCF, WHO, USFDA, USDA, and CDC. Trinity's Associate Training Program includes lessons to train and retrain all associates in the HACCP methodology. Safe Work Environment Trinity addresses physical safety by conducting a training session that teaches our associates to prevent falls, cuts, burns, machine injuries, and fires. We also conduct training on location on the written Hazard Communication Program and Safety Data Sheets (SDS). All associates learn how to read, interpret, and use the SDS sheets. Common Sense, Common Practice The "Common Sense, Common Practice" program is a corrections - specific instructional instrument to orient new workers and inmates in basic kitchen safety and procedures. These training instruments can be used to refresh current workers' and inmates' safety knowledge. "Common Sense, Common Practice" is divided into five distinct topics: Food Safety, Personal Safety, Ground Rules, Sanitation, and Chemical Supplies. correctional food service safety: Common Sense, Common Practice 145 Proposal for Inmate Food Service for Weld County Sheriff's Office Learning solutions Trinity Service Group also has a variety of training opportunities for all our employees at all levels. We promote self -learning by using one of our self -directed platforms, Knowledge City. The Knowledge City Learning Library is designed to help our employee jump-start their online training program. Our online courses are written by college professors and industry experts. We add new courses to our library every month, so our employees always have fresh eLearning content to go through. Knowledge City has a large catalog of courses that include but are limited to: Business Center • Leadership Management • Communication Skills Team Building Sales Marketing • Customer Service Human Resources Diversity and Inclusion • Soft Skills Computer Courses Microsoft ffice Adobe CS • Operating Systems Apple • Cybersecurity • Accounting Software • Engineering Software Safety o rses Physical Safety • Equipment Safety • General Safety • Industrial Safety Developing Your Leadership Strategy In this course, we explore the concept of organizational fit andexamine the skills and behaviors needed to create authenticity in company culture. We exxarnine big picture questions regarding talent along with finding and fixing existing hiring gaps. You will also learn about the toots and skills needed to work well with your team. Learning to Lead Leaders are not born; they have the courage and commitment to lead. In this course, you will learn about the importance of leadership in increasing employee efficiency and advancing the. company vision as well as the mindsetand skills that are required to grow as a leader. Microsoft. Outlook 365 Intermediate Learn the intermediate topics in Outlook 365. Explore the most commonly used features Outlook has to offer to improve organization and work more efficiently in both your personal and business environments. First Aid Most work facilities experience a few minor workplace. injuries every day. These can range from minor cuts and blisters to severe chemical burns. These types of injuries, big or small, severely hamper an ernpleyee's productivity, and in turn, the company's. This online employee training course explains basic first aid procedures that can help prevent. or limit further injury. Some topics include cuts, burns, sprains, shock, choking, cardiac arrest, and more. NFIDENTIAL 146 Proposal for Inmate Food Service for Weld County Sheriffs Office ServSafe® Safety is, and always will be, the number one internal and external customer service standard. In partnership with the Educational Foundation of the National Restaurant Association, we offer a company -wide training and development program known as ServSafe Serving Safe Food Program. All Trinity associates test for ServSafe certification after 180 days of employment. ServSafe Starters Program The ServSafe Food Handlers training and assessment program is a complete. solution that delivers consistent food safety training to our hourly employees. ServSafe Starters covers five critical areas in the four-hour course: Basic Food Safety, Personal Hygiene, Cross - contamination and Allergens, Time and Temperature, and Cleaning and Sanitation. ServSafe Food Protection Manager Certification The ServSafe Food Protection Manager Certification is an 8- to 16 -hour course that is designed to enable our managers to know food safety and its critical importance, and how to share that knowledge with every employee. The ServSafe National Restaurant Association ServSafe Manager Certification Course includes lessons on: Sanitation Managers learn the dangers of foodborne illness, how to prevent it, and the keys to food safety. The Flow of Food Through the Operation Managers learn how to prevent cross -contamination, use time and temperature control effectively, and information regarding safe receiving, food storage, preparation and serving, and cooling and reheating. Sanitary Facilities and Pest Management The ServSafe course covers all aspects of cleaning and sanitation in a practical, applicable manner, including pest management. ® Certification Exam The secured and proctored ServSafe Manager Certification Exam is issued after the training is complete. The exam is accredited by the American National Standards Institute (ANSI) -Conference for Food Protection (CFP). O a -9 c • 0 a 147 Proposal for Inmate Food Service for Weld County Sheriffs Office Leadership Training Trinity Services Groups believes that success is directly connected with the training of our leaders. We have an extensive leadership training program to ensure the success of our leaders and their operations. Whether senior management, unit managers, or supervisors, we are committed to producing and delivering the most innovative and effective management development plane Below are some of the training programs that our leaders go through. I DDI is one of our world class training platforms. The training covers a wide range of training topics for our leaders at all level to better manage everyday workplace situations. Some of the topics that we teach are but not limited to: • Address Poor Performance Advanced Coaching Building and Sustaining Trust Business Writing • Business Management Coaching for Peak Performance Coaching: Moving People Forward Communicating -Connect Through Conversation Creating an Inclusive Environment Creating a Service Culture: The Service Leader's Role ® Delegating with Purpose ® Developing Yourself and Others ® Driving Change ® Email Essentials Employee Engagement Engaging and Retaining Talent ® Generational Communication Making High -Quality Decisions Maximizing Team Performance Problem Solving for Leaders Reinforcing Leadership Development Civil Treatment' Workplace A Civil Treatment Workplace for Leaders provides energetic and highly engaging training with realistic videos and skill - building exercises that teaches concrete behavioral guidelines that produce tangible results in the workplace. Leaders who use our Civil Treatment program report reduced litigation expenses and positive changes in organizational culture. This training program covers various subjects like Harassment Discrimination Retaliation ® Bullying Duty to Act Employee accommodations (ADA, FMLA, religious) ® Fair hiring, selection, and promotion Workplace violence Documenting workplace events Trinity promotes civil treatment in workplaces, and it starts with our Leaders. mem O a CONFIDE 148 Proposal for Inmate Food Service for Weld County Sheriff's Office Inmate Training Programs Trinity provides inmate train ing in many any jails across the nation. Al operations use a basic inmate- training program developed by our training department, which is available online to all managers and locations. There are the necessary sICis and lcnowledge that all food service personnel must have to prepare aad serve food, including: 'rocedu res for safe food hand ing o Proper methods for maintaining a sanitary facility o Knowledge of equi A2 and safety ▪ Food pment operation reparation methods, service standard s9 and qua ity contro o Food presentation, merchandising, and customer service The primary objective of our Inmate Training Pro,_} rams is iii teach inmates skills that will give them ► the confidence and knowilede to perform their assigned job at a level that meets tie recuirements of the kitchen operation and tie facility. The `graining process is not complicated or difficu and s Crab t to understand - it is cncise htforwardm Before any inmate, regardless of previous e periebegins work in t -le kitchen; he or she must complete ur initial inmate training program. The inmate learns the educational material and then applies it t. their assigned kitchen duties in positions that commensurate with :heir know -edge and abilities as determined by a. interview cnducted by supervisory person e mates can advance by achieving appropriate levels i,f competency. Supervisory staff formally evaluate an inmate's performance on a routine basis. Ou p good Safety ai d Sanitation programs, Kitchen Ski: ls, sand ServSafe certification are easily modified based on inmate population, literacy levels, security requirements, and state and local regulations. The material is in two learning areas: I— Food Safety and S tacifion II o Kitchen Skills 'Ern ■ O a a man 0 a 149 Proposal for Inmate Food Service for Weld County Sheriff's Office A Each learning area has specific lesson The instructor -led training provides the plans and hay ydoutso We recommended inmate trainee with practical knowledge that all lessons in Section I be completed o perform tasks at satisfactory level, before beginning Section IIa However, each ensuring food safety and a high -quality esson star dson its merit and can hie used product, while learning valuable life independently to instruct inmate workers skills. Inmates receive certificates who have the specific less n -related of Accomplishment upon successful experience but may not have acquired the completion of each segment of the knowledge and experience retain that program. We have incmded a cot.: se particular lesson. outline on the following page. n.an• n.vc✓avv um. • o tv r` ry • u .{• p _ i1 j` `i^� _ a4e. 'STS T b. • rtalt cz c tv 9 �M •a[ �''. •11.65 „To& 73':-"9 A fl Proposal for Inmate Food Service for Weld County Sheriff's Office tCpitire TRI1IITY5ERviCEs Inmate Training evelopment GROUP TABLE OF CONTENTS Section d F.,,, d Safety and Sanitation 1-1 Orientation 1-2 Handwashing Procedures 14 Proper Use of Disposable Gloves 1-4 Eight Rules iff Safe Food Handling 105 The Basics of Fo dbrne illness 1-6 Cross0Contamination 1037 Cloth Contamination How to Sanitize a Food Preparation Table 1-9 Material Safety Data Sheets 1-10 The Three Compartment Sink 1-11 Operating a Dish Machine 142 How to Sanitize a Thermometer 1-13 Thawing Foods Pr*perly 1-14 C*•oling Procedures 145 Reheating Foods 1-16 Handling Le 1=17 Proper Portion Controls at the Serving Line 1-18 Setting Up a Serving Line (Steam Table) '11 overs Section Kitchen. Skills 2-1 What is a enu 2=2 What is a Recipe 24 hat is a Pull/Prep Sheet 2-4 What is a Fod Production Record/Plan 205 Using Prep Time Safely 2®6 Types of Knives 24 Bask Knife Skills 2-8 Knife Safety Tips 2,t9 Kitchen Equipment — Safety Precautions 2-10 itchen Equipment Grinding, Slicing, and Pureeing 2=11 Kitchen Equipment — Kettles and Steamers 2-12 Kitchen Equipment — Stoves, Ranges and Ovens 2-13 Kitchen Equipment — Griddles and Grills 2-14 Kitchen Equipment — Types of Refrigeration 2-15 Kitchen Equipment Cleaning 2-16 Kitchen Equipment How to Operate 0 a PR RY 151 Proposal for Inmate Food Service for Weld County Sheriff's Office eth p1E:N'49ut;n Trinity Services Group Competency Areas Student Competency Achievement The trainee is evaluated using the rating scale below. The appropriate number will indicate the competency achieved. The number rating of 4, 3, 2 and N are not intended to represent the traditional school grading system of A, B, C, D and F. The descriptions associated with each of the number focus on level of "Performance" or "Competency" for each of the task listed. Rating Scale: 4 = Skilled - Can perform job independently with no additional training. 3 = Moderately Skilled - Has performed job independently during training program, limited training may be required. 2 = Limited Practice - Has practiced job during training program, additional training and supervision is required to develop skill. N = Incomplete Date: Instructor: Section I: FOOD SAFETY Trainee: District Manager: Section I I : KITCHEN SKILLS 1-1 Orientation 4 3 2 N 1-2 FIandwashing Procedures 4 3 2 N 1-3 Proper Use of Disposable Gloves 4 3 2 N 1-4 Eight Rules of Safe Food Handling 4 3 2 N 1-5 The Basics of Foodborne Illness 4 3 2 N 1-6 Cross -Contamination 4 3 2 N 1-7 Cloth Contamination 4 3 2 N 1-8 How to Sanitize a Food Preparation Table 4 3 2 N 1-9 Material Safety Data Sheets 4 3 2 N 1-10 The Three Compartment Sink 4 3 2 N 1-11 Operating a Dish Machine 4 3 2 N 1-12 How to Sanitize a Thermometer 4 3 2 N 1-13 Thawing Foods Properly 4 3 2 N 1-14 Cooling Procedures 4 3 2 N 1-15 Reheating Foods 4 3 2 N 1-16 Handling Leftovers 4 3 2 N 1-17 Proper Portion Controls at the Serving Line 4 3 2 N 1-18 Setting Up a Serving Line (Steam Table) 4 3 2 N 2-1 2-2 2-3 2-4 2-5 2-6 2-7 2-8 2-9 2-10 2-11 2-12 2-13 2-14 2-15 What is a Menu What is a Recipe What is a Pull/Prep Sheet What is a Food Production Record/Plan Using Prep Time Safely Types of Knives Basic Knife Skills Knife Safety Tips Kitchen Equipment — Safety Precautions Kitchen Equipment — Grinding, Slicing, and Pureeing Kitchen Equipment — Kettles and Steamers Kitchen Equipment — Stoves, Ranges and Ovens Kitchen Equipment — Griddles and Grills Kitchen Equipment — Types of Refrigeration Kitchen Equipment - Cleaning 2-16 Kitchen Equipment — How to Operate 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 4 3 2 N 2 N 2 N 2 N 2 N 2 N 2 N 2 N 2 N 2 N 2 2 2 N N N 2 N 2 N 2 N ■ O a 152 Proposal for Inmate Food Service for Weld County Sheriff's Office Vocational Programs Trinity understands that the rate of recidivism among the inmate population is high. We believe that low self-esteem, lack of education, and the inability to attain viable employment impact recidivism. We also think that participation in vocational training can have a profound impact on an inmate's feelings of self-worth, confidence, communication skills, and the ability to channel energy towards a positive goal. To that end, vocational programs can positively impact the correctional environment by reducing instances of discipline and unrest; while increasing positive interactions between inmates and correctional staff. We want to help you achieve your goal of running a safe and orderly facility and reduce recidivism by providing a meaningful vocational program. Trinity's approach to vocational training is unique because we tailor it to your facility's needs and requirements. Site managers can complete our training course in as little as five days. The inmate instruction classes vary from six to nine months and can be accomplished through direct classroom and lecture time and closely supervised on-the-job kitchen training. These classroom modules can be scheduled far in advance and seamlessly integrated into existing facility operations. ServSafe National 3:et-taurait Assoc%use ' attercrta rtai.ar kt•kA..i 2:11/40411 batiaat at to Corhori:a b r ad Nir Nm w rtteist 'DA tap S EXAM FORM NO. 4504 CERTIFICATE NO. 9811513 ServSafe CERTIFICATION JOHN DOE for giccessfay completing the stand,xrds set ?pith for the Senil:carc Food Protection Manager Ccrtit` at'u;n Examination whkhs is accredited by the Armenian tNatior a{ Standards {6tstittite:ANSI }.Confere tco dor Food Protection KEPI. DATE O 03/01/20i DATE OF EX roc tai ton .xopty- recertidkstion requirements. amt Association et Mt leAtil.axdram tt'ene tq Kasai hsa rra Awawtr;Atom SIC Y Proposal for Inmate Food Service for Weld County Sheriff's Office Our ServSafe certification program features 13 classroom modules developed by certified ServSafe Proctors and Senior Trainers from Trinity. A dedicated trainer instructs, trains, and certifies facility managers to lead, demonstrate, and train pre -selected inmates. We use a specific "train -the -trainer" approach to quickly implement widespread, comprehensive programs across a corrections network. The ServSafe designation is recognized in all 50 states and widely seen as improving an applicant's ability to obtain AND retain a career position in the food service industry. Additional Hands -On Development Opportunities In facilities equipped with Officer Dining Rooms, Trinity can reopen these facilities to implement the Trinity Take -Out program, allowing inmates to train in a retail environment, learn management and operational skills by preparing an enhanced food menu for purchase by staff and inmates. Additional expense for product, certification, training, and operation is covered by Trinity Take Out sales. If an Officer Dining Room is not available, inmates can receive additional vocational education as part of the daily work schedule, and be provided a pathway manual and a Certificate of Achievement documenting aptitude at each level. 154 Proposal for Inmate Food Service for Weld County Sheriff's Office Work Fe loLa cQ71d Trinity's Work Fee FS <«cc ee vocational training helps reduce recidivism by preparing inmates for a career in the food service industry. Through comprehensive classroom and hands-on instruction, they learn to work in a commercial kitchen, feed their peers, and succeed in a professional food service environment. The prograll C fully cult mize₹f ' to cover elements other than the standard modules that may be desired by your facility, including sanitation, kitchen safety, food safety, Hazard Analysis and Critical Control Point (HACCP), and cooking skills. We know companies are more likely to hire people with kitchen training and ServSafe certifications. We look forward to helping to improve the lives of the people you serve and believe that our rz Feed Succeed program can be instrumental in their success The WORK FEED SUCCEED program provides all the material necessary to conduct the training, including manuals, workbooks, presentations, and videos in these modules: • Food & Kitchen Safety Basic Kitchen Equipment Safety Knife and Mise en Place Skills Product Identification and Handling Sauces and Thickening Agents Soups Grilling, Broiling, and Roasting Saut�ing and Stir -Frying Pan Frying and Deep Frying Poaching, Simmering and Steaming Braising and Stewing Baking Yeast treads and Pie Dough Baking Quick Breads, Cakes, Cookies We have included samples from the program on the following pages. ■ 0 a >ft c • 0 a 155 Program Overview Welcome to the Trinity Services Group Work Feed Succeed Inmate Education and Training Program. This program is a comprehensive, hands-on approach to teaching pre-screened inmates specific and usable skills in the food service industry. This vocational approach educates and trains inmates in 3 key levels to WORK in a commercial kitchen environment, FEED their peers and ultimately SUCCEED in a professional foodservice environment upon their release. The program consists of several easy to use elements. • Program Modules — These can be used with a projector as a PowerPoint presentation or printed as handouts to be given to the inmate. • Instructor Guides — Most modules have a corresponding note set for instructor use. This is a complete walkthrough for each lesson. • Handouts — These supplemental handouts provide additional information to help complete the training. • Tests — We have provided tests and corresponding answers for each module. n• Table of Contents MODULE HACCP Cleaning & Sanitizing Food Surfaces Controlling Time & Temperature Cooking Potentially Hazardous Foods Cooling Potentially Hazardous Foods Date Marking Pulled, Pre -prepared, and Prepared Foods Handling a Food Recall Holding Potentially Hazardous Foods Personal Hygiene Preventing Contamination at Food Bars Preventing Cross -Contamination During Storage and Preparation PAGE 96 Receiving Deliveries PAGE 107 97 Reheating Potentially Hazardous Foods 108 98 Serving Food 109 99 Storing & Using Poisonous/Toxic Chemicals 110 100 Transporting Food to Remote Sites 111 Using and Calibrating Thermometers 112 101 Using Suitable Utensils When Handling 102 Ready -to -Eat Foods 113 103 Using Time Alone as a Public Health Control 104 to Limit Bacteria Growth 114 105 Washing Fruits and Vegetables 115 Washing Hands 116 106 .; j Table of Contents MODULE Sanitation General Sanitation Introduction Hand Washing Procedures Proper Use Of Disposable Gloves Cross Contamination How To Sanitize A Food Preparation Table Material Safety Data Sheets The Three Compartment Sink Operating A Dish Machine Types of Sanitizers Wet Mopping of Floors PAGE 6 7 12 16 21 29 32 34 39 41 44 MODULE Safety General Safety Preventing Burns Preventing Falls Preventing Cuts Preventing Electrical Shocks Proper Lifting and Anatomy Fires & Fire Extinguishers Basic Food Safety General Food Safety Rules Pathogens & Microorganisms How to Sanitize a Thermometer Thawing & Reheating Table of Contents MODULE Cooking Skills What is a Menu? What is a Recipe? Cooking Terms & Definitions Basic Weights and Measures Proper Portion Control Cooking Canned Vegetables Cooking Frozen Vegetables Sauces & Thickening Agents 156 Grilling, Roasting & Broiling Sauteing and Pan Frying Poaching, Simmering & Steaming Braising & Stewing Yeast Breads & Quick Breads 4 PAGE 117 118 121 124 141 148 151 153 160 166 171 175 179 a W i 6 PAGE 48 49 51 55 59 62 64 69 75 76 77 88 91 JOJ a3!AJGS pool ajau1u cD 0 c C!) CD ui 0 0 CD -L CAI Point -by -Point RFP Response C) 0 z U 11 The Basics of ro d Born Illnesses Food Danger Zone 1 F® 7.39®F Foods in this rage grow germs fast. Avoid the Zone! P.p. tef - . `'a Foo Safety MicrooanIs;s Foodborne illness (FBI) is a preventable disease carried to people through fod. The 3 ma' r causes of foodborne illness are: 1. Micro-organisms — Bacteria, Viruses, Parasites, and Fungi 2. Chemical Hazards — Cleaning chemicals, pesticides 3. .Physical Hazards — Pieces of metal, glass, plastic or any other foreign matter Path gc''i Salmonella Shigella E. coli Hepatitis A r-.. Common Pathogens Symptoms Onset 6 to 72 hours after eating. Stomach pain, diarrhea, nausea, chills, fever, headache, vomiting Onset 1 to 7 days after eating. Abdominal pains, diarrhea, fever, chills, vomiting Onset: 1 to 4 days after eating. Severe stomach cramps, bloody diarrhea, nausea, vomiting Onset: 2 to 6 weeks after eating. Inflammation of the liver causing jaundice with darkened urine; loss of appetite, pain, abdominal discomfort, nausea, vomiting, fatigue Onset: 1-2 days after exposed. Nausea, vomiting, abdominal pains, anorexia, headache and sometimes fever 761 „ �cwnsma�u C^ar Foo Safety Microorganisms MICRO-ORGANISMS - BACTERIA Are one -celled organisms invisible to the eye which appear everywhere. Bacteria of concern to the food service worker are found on the skin and hair; in the nose, mouth, and throat; in coughs and sneezes; on soiled clothing and aprons; and in and around cuts, boils, burns, and infections. A food service worker may introduce bacteria into food by poor personal hygiene or poor food handling techniques. Bacteria are also frequently present in some foods, such as poultry and eggs, and also on equipment that has not been properly cleaned. Micro-organisms need the following to grow: FAT -TOM! . . dJ a �q 0 0 (in C) 3 C) CD 0 0 CD CD 0 I CD a C) 0 CD CD CD Point -by -Point RFP Response s hat is enu In a restaurant, a menu is a presentation of food and beverage offerings. A menu may be a la carte — which guests use to choose from a list of options — or a set a pre -established sequence of courses or entrees that will be served. b • 1 What is a Recipe A recipe is a set of instruction used for preparing and producing a certain food, dish, or drink. The purpose of a recipe is to have a precise record of the ingredients used, the amounts needed, and the way they are combined. — The Recipe Name tells you what you'll be making. — Sometimes the author will include personal information on the recipe. • There are three components to a recipe. — The first is the List of Ingredients — The second is the Amount of the ingredients. — The third is the Preparation Instructions. ei A well -written recipe will list all ingredients in the order they will be added in the Preparation Instructions. Most well -written recipes will spell out pan size, cooking temperature, and how much of each ingredient to use. However, you will find some poorly - written recipes that use abbreviations. Some recipe will include variations for the recipe and also how to Store your prepared dish. What is a Menu ® A little bit of history •about menus.. — Before the emergence of the restaurant, a menu had always been a list of all those foods to be served during a particular meal such as a banquet. The food served on a table had no menu and all the food arrived together all the same time. In the early 1770's the use of a printed menu in restaurants allowed each customer to choose his or her own dish marked another innovation in food service. ® Today's menu is an important communication method from the caterer to the customer. It is a legal requirement for restaurants to display menus that clearly inform customers about the price and other inclusions, such as the addition of services tax and any service charges that are applied. 4" `,-;..• C Est “Mr.:I• p e tl What is a Recipe MEAT LOAF 4• • • •s1 L. MEAT, FISH, AND POULTRY No.a5(2' YIELD: 100 Portions (4 Pans) PAN SIZE: 12by 20 by 2 inch Steam Table Pan EACH PORTION: 1 Slid (6 Ounces) 'TEMPERATURE: 3257. Oven INGz LWIENTS WEIGHTS MEASURES 4J RES Beef pattie anix, bulk or beef, ground, thawed Bread crumbs, dry, ground (coarse) Salt Pepper, black Garlic powder . , ...... Milk, nonfat, dry Water Celery, fresh, chopped Onions, dry, choppcd Peppers, sweet, froth chopped (optional) Eggs, whale, slii. fitly beaten Juiee, tomato, canned... . 30 lb. 41h,,.. 4oz. oz, . . oz... oz. 2lb12oz 21b8oz 3 lb 1 01, 1 gal 6 tbsp. 1 tbsp. 1 tbsp.. 1 cup 51/2 Cups 3 cups.. 3 cups. 3 cups, 41/2 cubs (24 eggs) 53/4 clips (1 -No, 3 cyl cn) METHOD 1 Combine beef with broad crumbs, salt, pepper and gamic powder mix until} well blended., Reconat.itute milk. 3. Add milk, celery, onions, sweet peppers, �{eggs, and tomato juice. Mix lightly but thoroughly DO NOT OVERMIX. 4 . Place 1.1 lbs 6 oz meat mixture into each pan and divide into 2 loaves per pan. (OVER) n• fr9ta a •e 4 -OsDoti• t •2 Point -by -Point RFP Response L.— ) Basic Weights and Measures Wet measurements Note: Volumetric measurements like tablespoons, teaspoons, and cups are always level measurements. That means the top of the teaspoon is leveled flat when filled. pecimal 1 3/4 2/3 1/2 1/3 1/4 1/8 1/16 1.00 0.75 0.67 0.50 0.33 0.25 0.13 0.063 Ounces 8 6 5 4 3 2 1 0.5 Tablespoons 16 12 11 8 5 4 2 1 Teaspoons 48 36 32 24 16 12 6 Milliliters 237 177 158 118 79 59 30 3 15 Pr.'..,1er Portion Contr 236.56 177.42 157.71 118.28 78.85 59.14 29.57 14.785 m . g . ® Portion control of all foods in a correctional setting is extremely important for two reasons. — Every inmate is entitled to a specific portion as defined by contract and menu specifications. • Over portioning may deprive an inmate at the end of the feeding line of their share of that meal or perhaps a substitution of the meal item will have to be made. ® Under portioning is also not acceptable because the inmate not only does not receive their share but this can also creates waste in the form of leftover items. t'eiTcma 149 Basic Weights and Measures Dry measurements Remember these are all leveled at the top which means that a tablespoon has a level top, not a big round hill in the center and valleys along the edges. Cups 1 3/4 2/3 1/2 1/3 1/4 1/8 1/16 Decimal Tablespoons 1.00 0.75 0.67 0.50 0.33 0.25 0.13 0.063 16 12 11 8 5 4 2 Teaspoons 48 36 32 24 16 12 6 1 3 Proper Portion Control O Another problem associated with improper portion control is that it places additional work on the entire food production staff. O If you run out of food on the serving line, additional food will have to be prepared, cleanup will be delayed and the entire . %1g.. process slows down. "+va imp O L'.1 • � �S P •p_ m 0 m V 0 1 CO 9s s) 0 0 0 a CD C CD 0 a 0 TJT \V —i VJ O \4 CO Point -by -Point RFP Response J Sa t Pan FryIrt::; Saut�ing requires a very hot pan. - When sauteing, it's important to heat the pan for a minute, then add a small amount of fat and let the fat get hot as well, before adding the food to the pan. Another key is n• t overloading r crowning the pan. - The pan must stay hot in order to achieve the desired browning of the food. Too much food in the pan dissipates the heat, causing the food to steam or boil rather than saute. Fb Deep Frying e Since deep-frying involves submerging the food in hot, liquid fat, it might take some time to get used to the idea that it's actually a form of dry -heat cooking. • If you've ever seen the violent reaction of hot oil to even a tiny drop of water, you know that oil and water are opposites that want nothing to do with each other. — To avoid that, make sure anything you place into the hot fat is free from excess moisture. That might mean patting an item dry with a paper towel before frying it. •v• . . .R. .; 4. •B YR • ti Sauteing SA Pan Frying • One method for maintaining a hot pan and ensuring the food cooks evenly is through tossing or flipping the food in the pan — Saut� actually means "jump" in French. — Some saute pans have sloped sides to facilitate this, but it's generally only done with smaller pieces of food, especially vegetables. ® Pan-frying closely resembles saut�ing, with the main difference being that pan- frying uses slightly more fat and slightly lower temperatures than saut�ing. — This makes it a good method for cooking larger pieces of meat that would not have time to cook through because with saut�ing, the food isn't in the pan for very long. - For that reason, larger pieces of meat are often finished in the oven after the surface has been cooked to the desired degree. e rc 4• % 414 \ . .:v At Deep Frying ® Deep-frying requires keeping the oil at temperatures between 325°F and 400°F. — Hotter than 400°F and the oil may start to smoke, if it's any cooler, it starts to seep into the food and make it greasy. — After cooking, deep-fried items should actually have very little oil on them, assuming they've been fried properly. ® The key to keeping the oil hot is to fry items in small batches, as introducing too much food at once will cool the oil below cooking temperature. Another clue that deep-frying is in fact a form of dry -heat cooking is the attractive golden -brown color of foods cooked using this method. Foods are often coated in a simple batter to protect it and seal in its moisture. :d - ••6' 71~•x. 4• Za ita VEV ; 41% Ck .170 4 a -o ^0 S C) 6D Cn 0 0 n cn cp ra; ca" ca i1cm Point -by -Paint RFP Response Yeast B:.re.:a.ds and quick Breads Yeast Breads and Quick Breads C) O z mori C 11404i "GIVICII, 180 • Flavor, aroma and texture are the qualities that account for the popularity of yeast bread and rolls. • Yeast breads differ from quick breads in that they are leavened by yeast, a living organism, rather than baking soda and baking powder and are often lower in fat and sugar. • When mixed with water and sugar, the yeast ferments to produce carbon dioxide, filling the bread dough with tiny air bubbles. • Water also combines with the gluten (protein) in the flour to form the elastic structure of the dough that traps the air bubbles and makes the bread rise. Yeast Breads and Quick Breads Refer to your handout on Yeast Bread and Quick Breads. . • Ii . a. 9 0 ▪ `• •Yap a 0 at MVd 'less • 4 Titt.NE'f %Milt:ES (AIM' 4 Some Examples of Yeast Breads Some Examples of Quick Breads • Dinner Rolls • Hamburger and Hot Dog Rolls • Danish Pastry • Donuts Raised • Sweet Rolls • Cinnamon Rolls la Ini tn1V1 a . ti Ds �M1 �J •.. p, `�P 1'7 G ••S .. attar L Oa p ry J"tea 3 • a Cakes a Biscuits • Waffles • Pancakes • M u ffin s • Corn Breads THIS CERTIFICATE ACKNOWLEDGES THAT Joe Smith HAS SUCCESSFULLY COMPLETED TI IL TRINITY SERVICES GROUP WORK -FEED -SUCCEED FOOD SERVICE TRAINING PROGRAM O O (n ED 0 1 B 0) CD -n cn O 0 CD 0 CD Q 0 CD O CD CD Point -by -Point RFP Response Proposal for Inmate Food Service for Weld County Sheriff's Office In te E C ti n Vocational Progra Trinity Services Group is pleased to introduce the AscendTM program — Adva iced SkiMs, career Education, and New Development. Ascend can provide inmates Culinary/Hospitality educational and vocational programs while creating relationships with organizations to provide employment career opportunities. Mission To reduce a person's relapse into criminal behavior by increasing earning potential in the food service industry I; 4 Ascend's programs are designed to improve inmates' self-worth, provide employable skills and knowledge with earned industry recognized certifications and college credits. All efforts are for the desired outcome of increasing employment potential in the food service industry to reduce a person's relapse into criminal behavior. The dynamics of recidivism are numerous and complex. Offenders are often under educated, underemployed, and living in poverty, facing monumental societal and environmental obstacles even before they enter the correctional Advanced Skills I Career Education I New Development Vision Impacting recidivism by deploying customized Culinary/ Hospitality educational and vocational programs for the benefit of inmates, improving career opportunities. system. Upon release, most face those same obstacles, compounded by the stigma of a criminal history, (often acts as a continued sentence and makes it more difficult for ex -offenders to get housing, jobs and educational opportunities). Ascend will build and manage a Culinary/Hospitality Program providing opportunity to earn industry recognized certifications and ability to qualify for college credits. Ascend shall utilize industry recognized materials and award certifications to inmates who earn such awards through the American Culinary Federation, ACF, National N N i 0 a N a 'o a c 'o a 162 Proposal for Inmate Food Service for Weld County Sheriff's Office Restaurant Association, NRA, and The National Occupational Competency "esting Institute, NOCTI while working with related industry organizations for potential job placements. Ascend's Organizational Objectives & Goals 1. To de r s,9p c ce qtr- sitive I icier enge eess a er F le is t t e n g h ddcre'rri ti ct o_<< c relic l ent, :sf/'`l c fl Int to kled e v, =< { e 9s n inmate rket on site at agreed upon locations, selling seasonal items such as fruit, vegetable, plants, seeds or honey to the public. Products will be grown/made at facilities, donations public organizations, (inmate driven requests/communications), and provided from Statewide Farm and Edible Crop Program Proceeds/profits will be used to create budgets for other culinary training programs. Inmates will learn skills on how to operate a business such as: u Basic P&L concepts -costs vs. retail pricing, customer service skills, product solicitations, U ability to speak knowledgably and professionally to each product sold and recommend uses such as providing inmate created recipes or care documents Budgets to operate program will be established based on Farmer's Market performances rrectional officer engagement program. These complimentary packages will include inmate developed recipes focused on healthy lifestyles. Prepared for distribution weekly packages of products to provide to correctional officers/families. Based on quantity availability randomly select officers that opt into program Inmate creatmarketing c .m location. Concepts and t results are shared with other locations 2® N ovide inmate learn technical skills, is ins! industry. is "t port ity to ole be o ; service Utilizing courses and material provided by ChefCert, NRA and ACF, coupled by NOCT's validations will provide effective training relevant and recognized in the food service industry. • O a -9 c • so a [ 163 Proposal for Inmate Food Service for Weld County Sheriff's Office A U U Recognizable and accepted certifications will increase the likelihood of resume selection, to improve the odds of landing interviews. If applied, knowledge and skills to those incarcerated to better their chances of being able to rapidly advance within the food service industry To potentially create advancements opportunities more rapidly increasing their earning potential. By earning more income, it should lower the temptation to revert to criminal activities and improve self-worth. 3. To create alliances with strategic partn rs in the, for d servic industry that wilt consider people with criminal records for employment. • To communicate the benefits of giving People a second chance `s' 3 "�' Stressing the benefits, highlighting the passion and dedication our graduates demonstrated to complete the program's requirements of the NRA, ACF, NOCTI and the skills it takes to work in a correctional / high volume, system -based environment. • Ability to create social environments that are conducive for grants and public funding 1,. • Create/revamp (jointly) a career informational website for graduates through FDC network • Posting the organizations that have committed to give "Second Chances." • Maintaining updated list of companies to graduates at any time after release • Provide key information pertaining to careers Some of the well known restaurants who have signed the "Fair Chance Pledge" or have committed to "Second Chance" are: • Applebee's • Buffalo Wild Wings • The Capital Grill • Carl's Jr. • Chic-fil-a • Chili's • Chip otle Mexican Grill • Dairy Queen • Denny's • Domino's Pizza • Dunkin Donuts • Five Guys Burgers and Fries • Flying J • IHOP • Jimmy John's • KFC • Longhorn • Maggiano's Little Italy • McDonald's • Olive Garden • Outback Steakhouse • Papa John's • Perkins Restaurants • Red Lobster • Village Inn • Wendy's cl eillk N N i 0 a N a) a 0 a 1 164 Proposal for Inmate Food Service for Weld County Sheriffs Office 4. Create/revamp (jointly) a career informational website for graduates through the FDC network Posting the organizations that have committed to give second chances • Maintaining updated list of companies to graduates at any time after release • Provide key information pertaining to careers • Provide real life motivational posts focused on supporting ex -offenders seeking, obtaining, maintaining and advancing careers 5. College Credits -if inmates would like to attend college, courses compiled in the program could count as college credit based on the NOCTI evaluation. • Pell Grant Funding -explore with FDC the possibility of participating in Higher Education in Prison (HEP) Programs. The annual award can be up to $6,345, as part of the United States Department of Education's Second Chance Experimental Site Initiative, which offers Pell Grant funds to incarcerated individuals N N C O Q co '42 ■ Nis O a PROPRIETARY 165 Proposal for Inmate Food Service for Weld County Sheriff's Office 4 Sm Security and Sanitation Procedures (0-50 points) Trinity has read, understands, and will comply. t an nt Trinity counts on all of our team members to take a `Service First...Safety Always" attitude. As part of the Trinity Management Team, it is vitally important to achieving our goals of operational excellence and preferred employer status by ensuring safety is given as much importance as customer satisfaction. Our safety objective, "Service First... Safety Always" covers safety in every aspect of our lives. We promote safety on the job and safety at home. Topics dealing with safety will be covered regularly through communications such as our STAR Chat. When a team member is away from work due to an injury or illness, we cannot operate at the level of excellence we are trying to obtain. Trinity provides a Safety Handbook to provide valuable information and tools necessary to prevent injuries, identify hazards, respond and report the injury appropriately if someone is hurt, and keep team members involved and injury - free. It is each Team Member's responsibility to follow the policies and procedures included in our Safety Handbook. Our Safety Handbook is proprietary, but we can provide a copy on request. at° r The Good Catch program identifies near misses where, given a slight shift in time or distance, serious injury, ill -health or damage easily could have occurred, but di dn'to..this time. Near miss reporting and investigation allows us to identify and control hazards before they cause a more serious incident that could require medical treatment. The Food Service Director will always review the events of a near miss to prevent the incident from happening again The Good Catch Program is part of our Rewards and Recognition Program and designed around catching a near miss. It emphasizes an overall awareness of working safely and is a great opportunity to reward employees for recognizing and identifying safety hazards preventing accident and injuries from occurring. 166 Proposal for Inmate Food Service for Weld County Sheriffs Office Quarterly Safety Inspection Checklist Location Namo: TRIM r t m inn 10ES QUARTERLY SAFETY INSPECTION — Food Service Location :t Inspected 6y: Date: YES NO COMMENTS (tar oil items marled NIA 'NUT"- pl.cesv indicsne wdtot. sGENERAL Saint Handbook printed and aaerssilsia Safety Bulletin UCardt maintained With up•ta-data Information _ 'ma Safety Pali . • .umd �._ _ - ....,., Safety Orientateon and Safety Pledge sign-up ne pencienti lilt III Labor Lew , ark ComD • stets ate • posted r IIIIIIIIIIII ''OSHA 3OO10 poste m Feb 1 -April 30 ti Sint EDUCAT1ON.ANfrTRAIN1NC v.- S('AItChat emanate canducted'nanshh and ctoc.invented Ma's Safety Pets. Food .54let.Yaidetv NM hcinit:t r#4 *Arnett . within -inn members III Safety tnnenenr►., near misses and settle sfogans beInit Ahmed an safety cells Ill 7545 • ob Safet Analysis used to train team members District Safety Leaner conducting rncnthly safety calks anti • r /cinrtbuur,T meet in nines of tall thnit.Sa!ety leader .sppotnted- Prop., liftirgytechntauss havo been trained and being. ► used by team members ■� Sa1ettOrIentatddn bedn, conduct" for an new bites • Return to Worts • rem feet bared. ��- ProArnssivtr dbclvune procedures and training in place and pa • , ty dacsanrrnted tier viotations ca :aft Went ter. Accident InMPEN32retGN All AtNdtmtJtncldeantc reposed su WC t:.trrtar wtrhin 74 hoar% of occurrl2nce �� A • • retied Medical Provider its! fisted an6 utittttd MM. lnvnUgatiwt Kepacts•co►inpl.ted far Aft•all atddentilnatienta IIIIAccident FOOD PREPARATION. COOKING and DISHWASHING AREA. ]]]� Alt Roars clean, dry aria in :.. • a :median IIIIIIIIIII Shp nerbtant matstoeetd where needed and in aaod condition � Drains Wetting pt°Ee '' dean -add fine of i endtit Water Slice, r& rnken, steamers, antic anu.ottieregwptuent ate in nand woikdr •r ttttrditien mere is (gtt pid with bowl tan*: ail • IK XI11 SLIMES Laotian Name: Location It: Yf3 NO N/A COMMENTS ((or cdhmtr niedied "Ik^- pima. irribe s. why). FOOL) PREPARATION. COOKING rind DISHWASHING AREA I Grill and frye ruuutr system In load rcpau Snftitient mndasti of trash sontainnrs analtatAo. In piopn condition and emptied as needed 1-- Foad contact surfaces steam sandaled and.unduttarad 1 - - Coeemir tls/elostning supplies store d uparately from toad aced pen ter ware r • 1 1 Food prep alnk not used for fund waxhina- Klsite/Idenial sturagr Sivas teeing trtdU»rd, alut allitstletzsand sittensils bon, arxnunled hw W.ot floor sages being used .- witts Oat nod immediately I Ohltwusl'rinit machine in pod wtirkim condition, clean interior and exterior. nrcrett' wash and Onto temperatures I i Pot O. sedge tdr!tit. and storm shelving elfin and to good repair _ Pat wit not wed the handwailatn5 Cleaned equipment and utensils property stated ID protect !rent tantamenatton f STORAGE ARIASJFREEIERS- . Products and supplies bona stated woven? Oft shekt- 64,11I rbnrt%vn the top shelves —brawl on battuntshelves , All Items being Wires:IV above the floor I Nor ire buid-up in walk-in freezers and around freeter doors Walk-in refrtiit-tatots End linters; tiave t..I, P ,Mtydnot' lock releases Deities and hand hicks In good tonailunn Carne ct type of ladder and stool is bcing.used in storage area and in good condition ' Alt equipment and tools to pod working tooditiort FIRE PROTECTION/EMERGENCY PROCEDURES, Ansel systtnt Inspected and us whetting condition Fern •nitinguisttprl• visible; utettrserwj•+d, irnpar4i'd, taugied. enri Ckecged M ' (tPPA approved flammable storage lockor being used let flammable itwrns Mtcrimpsrn gas tanks being securedtoa permanent structure Tram rnrrrnbers hare been trained on facility e+mergent-Y wQcstlttres Emeargvnncy phone numbers actessithetbt team meridiem w.Earltidear, visibitAnd 4easatesymarked Imes -grimy tlght1nj9ncttotial and testedmcnthly t 'HAZARD COMMUNICATION . { Kited Comm irritation trapezia conducted for rtrw tare• atutusi rvIte slizer, and aftnt nfl ctxntuah are mtstatiesed. 4 SOS gender being maintained. updated. and available -4 I PINNY bERVICE.S : �. .. GROUP. INC •• gG\ location Nanny: 1_1 Location tit TES uo tie COMMENTS IFaraa;trim means 'NO-picky/odiccmmwhy' HAZARD COMMUVIiCA,TiCN-±cunzlncwd Chamasts are reefreedy labeled with the manufacturer's label j ( PHYSICAi/EIECTRtCAL HAZARDS .. __. _ AU aisle v mys am dear and free of obstruction Lead fig flock in rod repair Styles arc in good typal'', west lit and have. tundras . All than jes en elevation an items WI painted blight *tow Electrical panels. arc not blocked - All light bulbs tiave trivets Electrical tonnet:tlens.onikh,cordsb chant btvatc land GFCts in good conditions e Y + (MUM 411 Emergency Eadt►end All dziorways are free from obtrll,tkat at ail man ,ter _ t insure that c-arnsion coeds arr not ptlr .' win each ether lases.. Clectntal farads arc net in walkwajrs. PERSONAL PROTECRVEEQUWMENT (PQEJERRST AID' J Slip resistant shoes bcint warn by train rnsmrbas Anti maneprncnt t Cut. resistant 'laves being used to nectly Watbeed at facility Oren MUM/barn guard* usn.4lrrorftj - , Safety goggles beingused atert Sal kit%with Chemicals • Team member training in PPE use and cart conduced and documented Il3oodbovne Pathogens Kits availabre (Body fluiddem tar} Eye Wash Station avvitibicand functional first aid kits adequately stocked and accessible PERSONAL HYGIENE; !lane, tints used nine for handrrashingpefrp.-ins �LL I Kinds vras►trd ftequt•.ntly .and canetdy 1 I l Aproirs and twits not toed to dry hands alter washing hands washed p&rr to putting e.1 disposable gloves ) uhl o ahte [dives being wont arid :lunged Mem ten, dirty Or contaminated Flair (wets being worn PECOMMUI OA11ONS/COMMEl TIS tier nen ken, rnm-t.d 'ht. " plea La 4- dkrat. tarbw pan nrormnrndettant tram m►mrirr responsible Ice tuning drama moaned and when it wa4 be crmpr.red bra rinse use bed el bat If you and attars space. ■ 0 a a O a 167 Proposal for Inmate Food Service for Weld County Sheriff's Office rAt Trinity advises all food service staff that they are to abide by the facility rules regarding entering the facility, and how to behave and conduct themselves while working in the jail environment. • S Contraband Tool Control Key Control Trash Checks Taking of hostages Planned Assaults Rumors (convey to institution) Shakedown Procedures Contra ban r ` Preventi n Trinity advises all food service staff that they are to abide by the facility rules regarding entering the facility, and how to behave and conduct themselves while working in the jail environment. We are guests in your facilities, and as such, we know that we are subject to the applicable penalties associated with violating any rules set forth by the Authority. As a subset of the facility rules, Trinity maintains an associate handbook and training modules that cover several aspects of the subject of contraband. We suggest that employees minimize the personal items they bring in to the kitchen as much as possible. No purses, bags, or backpacks will be allowed in the facility. If we suspect any Trinity team member of bringing contraband into the facility, we will launch an investigation and take appropriate actions. Our staff supervises inmates in conjunction with kitchen officers to minimize the opportunity to take items from the kitchen areas into the housing areas. Keeping things locked, routine inventories of small wares, chemicals, etc. also helps maintain the accountability of contraband type items. We inspect each tray for accuracy, portioning, and cleanliness as it moves through the serving line, and we check each cart for accuracy. Deliveries and vehicle transport of trays are inspected by our staff to ensure there are no foreign items in the food services areas, and our staff also supervises unloading. Any incidents or suspicion of the passing of contraband are reported immediately to the facility administration. Proposal for Inmate Food Service for Weld County Sheriff's Office To 1 C.ntrc.I Trinity secures All Class A and Class B contraband in a shadow box with an adequate locking device or a tightly controlled storage area. Inventories are entered into a bound log book three times a day. We take inventory of all secured storage areas daily. We mark all hazardous knives and tools will with an identification symbol. We maintain a complete and accurate inventory in duplicate. One copy will be kept in the Food Services Department and another in the Chief Correctional Supervisor's office. The local institutional policy might also require that a copy of the inventory be kept in the central tool room. The Food Service Director will survey and properly dispose of all broken or worn-out tools and arrange for their replacement. When a knife or tool is lost or misplaced, the Food Service Director and facility's Administration are immediately notified. An inmate who may have had access to the tool will be held in the department until a thorough search is completed. A written, dated report to the Administration will be made covering the details of the loss of tool or knife. Class A Contraband: (Any tool or item that could assist in an escape) • Knives • Cleaver • Band Saw Blade • Blades from a bread slicing machine • Vertical Cutter Blade • Food Cutter Blade • Cutting parts from the meat grinder • Gasoline or other explosives • Acid Class B Contraband: (Tools that can become weapons) • Hammers • Serving utensils • Screwdrivers 169 Proposal for Inmate Food Service for Weld County Sheriff's Office DATE: UTENSILS DAILY TRINITY SERVICES INC. \. A � LOG GROUP, INVENTORY/ISSUE MEAL: SUPERVISOR: ITEM PAR INVENT ISSUED KIT ISSUED ODR RETURNED KIT RETURNED ODR IN/OUT SFT0 CH. Rubber Spatula Large 2 Wire Whip Large 1 Wire Whip Medium 1 Wire Whip Small 1 Service Spoons Solid 4 Service Spoons Slot 2 Ladle 8 oz 2 C- Ladle 2 oz 3 Ladle 1 oz 2 Spoodle 8 oz Solid 1 Spoodle 8 oz Pert 1 Spoodle 6 oz Solid 3 Spoodle 3 oz Solid 2 Spoodle 2 oz Solid 2 Measuring Cup 1 c 1 Scoop # 12 2 Grill Spatula Small 2 Grill Spatula Large 2 Rubber Spatula Small 2 Plastic Spoons ODR Lg 2 Plastic Spoons ODR Sml 2 Plastic Tongs ODR 8 Plastic Ladle 1 oz ODR 8 Pan Cake Disp. 1 NIS 170 Proposal for Inmate Food Service for Weld County Sheriff's Office t We strictly control all of the following commodities by keeping them in secure storage. The inmate population has developed a use for these items to try to jeopardize health and security. a. O et es Coffee Sugar Extracts Nutmeg or spices of the saffron flower Caustic pieces Waterproof polyethylene bags (bread bags) Hallucinogenic materials (glue, gasoline, solvents) Yeast is handled and disbursed only by a food service staff member and kept under close supervision until incorporated into the preparation of an appropriate item. A metal box with a secure lock is provided, in a refrigerated area, for yeast storage. An inventory record is kept in the box, indicating the date and quantity of issue, recipients, the balance on hand, and the supervisor's initials making the entry. Food service personnel are responsible for custody and security. Under no circumstance will a food service employee fail to take proper correctional action. Neglect, in this respect, is considered a severe violation of these policies and procedures. Situations in which a food service worker defaults on his/her custody responsibility will result in disciplinary actions. Money, including small change, can be used to buy contraband from the free world. Inmates are not allowed to possess currency, and our staff is instructed not to bring it into the institution unless they have a secured locker. Currency and credit cards will be placed in secured lockers when staff is in inmate contact areas. 171 Proposal for Inmate Food Service for Weld County Sheriff's Office nitati n Implementing standards for safety and sanitation in a food service program is critical to the ultimate success of the entire program. We know that your facility recognizes the importance of this aspect of the service. Trinity closely monitors its Sanitation and Safety Program. Municipal agencies at the city, county, state, and federal levels have developed rating systems and inspection procedures to monitor this food service element. Our policies and methods exceed the standards of compliance mandated by inspecting and governing agencies. Our cleanliness program begins with an established cleaning and sanitizing schedule for the entire operation. • Our Staff is assigned specific cleaning and sanitizing tasks for their designated work area or position. • The Food Service Director will check daily to make sure these assigned tasks are completed. • Our Staff is expected to "clean as you go" during the workday and keep their work area neat and orderly. • Cleaning schedules for each job are posted in their work area(s). • Our Staff is responsible for completing any additional cleaning tasks assigned by the Food Service Director. Keeping work areas clean and neat, following daily cleaning schedules, cleaning and sanitizing equipment and utensils, wiping up food spills, and storing cleaning chemicals will help ensure our food is prepared and served in a clean and sanitary environment. 172 Proposal for Inmate Food Service for Weld County Sheriff's Office A sanitation program is also more than cleaning schedules, and without a doubt, they are a critically important element. The equipment and work areas must be maintained at the highest level of cleanliness; however, it does not stop with the facility and its equipment. Sanitary standards are also established for the personnel within the unit. Food - handling procedures must be initiated and monitored for: ® Receiving ® Inventory ® Rotation • Dry, refrigerated and frozen storage Food transport • Garbage removal ® Pest control ® Other elements that closely affect any food service operation Our plan for your facility provides for a program that includes: ® Regularly scheduled cleaning ® Preventative maintenance ® Initial and ongoing employee training These steps will ensure that the standards implemented will continue at optimum levels. Red Sanitizes Buckets Cross -contamination is a serious issue. Our Staff is trained to do everything possible to prevent cross -contamination and keep our customers safe. Our on -site Team will use sanitation buckets at every food prep area (the buckets are stored on a shelf below and away from food and food -contact items). We will follow these simple guidelines for safe sanitizer bucket use: • Test strips will be used to monitor the sanitizer concentration • Sanitizer solution will be changed every 2-4 hours, or more if needed, to keep the water clean and the sanitizer effective. • Wipe cloths will be used for cleaning food contact surfaces during food prep and service. Food contact items will also be sent to the ware washing station for proper cleaning and sanitizing every four hours during service or as needed. 173 Proposal for Inmate Food Service for Weld County Sheriff's Office "e Trinity Services Group SATURDAY SUNDAY °Hi t I �,•. ��, �,,.. �,` rye,, p MONDAY TRINITY SERVICES GROUP, INC. TUESDAY WEDNESDAY DAILY CLEANING SCHEDULE THURSDAY FRIDAY I I J 1 1 I 1 Detail stove Detail kettle Detail mixer Detail slicer Detail doors Detail tilt skittle Wax store room Clean north walls Clean west walls Clean lights Detail base boards Clean east walls Clean south walls Wax office Detail freezer Detail walk in Detail store room Clean interior refrig. Clean ice machine I Clean spice room Clean storage racks Clean HAZMAT Room Detail grill Detail table legs Detail dish machine , Clean drains Detail hot hold cab. Detail serv. Line Descale dish mach. Clean drains Clean vents Clean ovens Clean ovens Detail drink mach. _ Detail rest rooms Clean hood/filters Clean hood/filters Clean hood/filters Clean hood/filters Clean hood/filters Clean hood/filters Clean hoods/filters Polish pipes Polish pipes Polish pipes Polish pipes Polish pipes Polish pipes Polish pipes I I r I I Detail slicer Detail stove Detail kettle Detail mixer Wax store room Detail doors Detail tilt skittle Clean north walls Clean east walls Clean south walls Clean west walls Clean lights Wax office Detail base boards Clean interior refrig. Clean ice machine Detail walk in Detail store room Detail freezer Clean spice room Clean storage racks Clean HAZIvMAT Room Detail hot hold cab. Detail sew Line Detail grill Detail table legs Detail dish machine Clean drains Clean drains Clean ovens Clean ovens Detail drink mach. Descale dish mach. Detail rest rooms Clean vents Clean hood/filters Clean hood/filters I Clean hood/filters Clean hood/filters Clean hoods/filters Clean hood/filters Clean hood/vents Polish pipes polish pipes Polish pipes Polish pipes Polish pipes Polish pipes Polish pipes I I I I Detail kettle Detail doors Detail slicer Wax store room Detail tilt skittle Detail stove Detail mixer Clean north walls Clean lights Clean east walls Clean south walls Clean west walls Wax office Detail base boards Detail freezer Clean storage racks Clean interior refrig. Clean ice machine Detail walk in Detail store room Clean spice room Clean HAZMAT Room Clean drains Detail hot hold cab. Detail scrv. Line Detail grill Detail table legs Detail dish machine Clean drains Clean ovens Clean ovens Detail drink mach. Descale dish mach. Clean vents Detail rest rooms Clean hood/filters Clean hood/filters Clean hood/filters Clean hood/filters Clean hood/filters Clean hood/vents Clean hoods/filters Polish pipes Polish pipes I Polish pipes Polish pipes polish pipes Polish pipes Polish pipes I I I I I Detail mixer Detail slicer Detail stove Detail kettle Wax store room Detail doors Detail tilt skittle Clean north walls Clean west walls Clean lights Clean east walls Clean south walls Wax office Detail base boards Clean ice machine Detail walk in Detail store room Detail freezer Clean spice room Clean storage racks Clean interior refrig. Clean HAZMAT Room Detail table legs Detail grill Detail dish machine Clean drains Detail hot hold cab. Detail son/. Line Clean ovens Detail drink mach. Descale dish mach. Clean drains Detail rest rooms Clean vents Clean ovens Clean hood/filters Clean hood/filters Clean hood/vents Clean hood/filters Clean hood/filters Clean hood/filters Clean hoods/filters Polish pipes Polish pipes Polish pipes Polish pipes Polish pipes Polish pipes polish pipes TRINITY SERVICES GROUP INMATE DAILY CLEANING SCHEDULE AND DOCUMENTATION WEEK DAY SHIFT RESPONSiBLE AREA RESPONSIBLE TASK TO BE COMPLETED STAFF INITIAL WEEK DAY SHIFT RESPONSIBLE AREA RESPONSIBLE TASK TO BE COMPLETED STAFF INITIAL NOTES/COMMENTS/SPECIAL ASSIGNMENTS: N N C O Q CL All REHM 1? a. 174. Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly and Monthly Inspection Reports GROUP,INC TRINITY SERVICES GROUP I Daily Inspection Report DATE: RATING S = SATISFACTORY U = UNSATISFACTORY S U N/A ACTION TAKEN FOR ALL "U" RATINGS DishWashing Area: Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Dish Machine does not have excessive lime/calcium build up All gauges working ( no condensation on glass ) DishMachine drains clean and free of food debris Floor Mats clean and in place Sanitizer level is correct and reading on chemical test strip Temperatures on Dish Machine are at correct levels Trays are properly stacked for air drying No faucet leaks or dishmachine leaks. Lights and light sheilds present, clean, and working Garbage disposal ( clean and in working order ) Pots & Pans Area: Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Floor Mats clean and in place Sanitizer level is correct and reading on chemical test strip Pots & pans are properly stacked for air drying Wash and rinse sink has clean water in it Sinks are in working order. ( no leaks faucets or sinks ) Lights and light sheilds present, clean, and working Serving Line: Serving line is clean and sanitized ( counters, wells, under counters) Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Wash and Sanitize Buckets present and sanitizer reading correct No food is left out Hot holding boxes, clean and in working order ( hot, seals, locks, temp gauges) Cold holding boxes, clean and in working order ( cold, seals, locks, temp gauges) Tray pass through clean and sanitized. Lights and light sheilds present, clean, and working Dining Hall Areas: Floors are clean and dry Tables are clean. ( top, under, legs, and sitting stools) Walls are clean Windows are clean Vents are clean Doors are clean ( both sides, door handles, and door frame ) Floor Drains Clean and free of food debris ( working properly ) Lights and light sheilds present, clean, and working PEN O a O a 175 Proposal for Inmate Food Service for Weld County Sheriffs Office Daily, Weekly and Monthly Inspection Reports TRICROUP, INC, gails;. NITY5i3 �' :I?i / 1 TRINITY SERVICES GROUP Walk in Cooler: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top and under ) Leftovers properly labeled and dated Fans are clean and working properly Food pulls are present and pull sheets are present Pulls are stacked correct as to not cross contaminate ( raw chicken on bottom shelf ) Next day's preparation is complete and clearly labeled Doors are clean ( both sdes, door handles, and door frame ) Walk in Freezer: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top and under ) Fans are clean and working properly Food pulls are present and pull sheets are present Pulls are stacked correct as to not cross contaminate ( raw chicken on bottom shelf ) Doors are clean ( both sides, door handles, and door frame ) Dry Storage: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top End under ) Fans are clean and working properly Food pulls are present and pull sheets are present Vents are clean Doors are clean ( both sides, door handles, and door frame ) Equipment review: All equipment on wheels are tethered Ovens ( clean, in working order, cords and plugs no damage ) Grills ( clean, in working order, cords and plugs no damage ) Stoves ( clean, in working order, cords and plugs no damage ) Steamers ( clean, in working order, cords and plugs no damage ) Kettles ( clean, in working order, cords and plugs no damage ) Tilts ( clean, in working order, cords and plugs no damage ) Fryers ( clean, in working order, cords and plugs no damage ) Mixer ( clean, in working order, cords and plugs no damage ) Slicer ( clean, in working order, cords and plugs no damage ) Chopper ( clean, in working order, cords and plugs no damage ) NE" ■ '4E ■ O a - I 76 Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly a TRINITY SERVICES GROUP; INC Monthly Inspection Reports TRINITY SERVICES GROUP Open Areas: S/S tables clean and no damage Shelves are clean ( top and under ) Walls are clean Windows are clean Ice Machine ( clean and in working order ; Prep Sinks ( clean top and under, no leaks on sinks or faucets ) Hand Sinks ( clean, paper towels and hand soap present ) Floor Drains Clean and free of food debris ( working properly ) Floors ( clean, dry, no excessive standing water ) Wet floor signs present 4 Restrooms: Staff & Inmate Walls are clean Windows are clean Floors ( clean, dry, no excessive standing water Hand Sinks ( clean, paper towels and hand soap present ) Toilet ( clean, in working order, flushing, no leaks ) Toilet paper present Hand washing signage posted Additional Comments: TEMPERATURE LOG COOLER: ( 35-40 DEGREES FARENHEIT ) FREEZER: ( 0 - BELOW DEGREES FARENHEIT ) DRY STORAGE: ( 45 - 80 DEGREES FARENHEIT ) TAP WATER: ( 110 - 130 DEGREES ) Signature: Date: • .■ 0 a 177 Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly and d`,;Y` ,_ nt 1 SERVICES CROUP: NC. i.nx ly Ins e c t i o nc �' �. } e ia: o i t s TRINITY SERVICES GROUP Weekly Inspection Report DATE: RATING S=SATISFACTORY U=UNSATISFACTORY S U N/A ACTION TAKEN FOR ALL "U'e RATINGS DlshWashing Area: Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) DishMachine does not have excessive lime/calcium build up All gauges working ( no condensation on glass ) DishMachine drains clean and free of food debris Floor Mats clean and in place Sanitizer level is correct and reading on chemical test strip Temperatures on DishMachine are at correct levels Trays are properly stacked for air drying No faucet leaks or dishmachine leaks. Lights and light sheilds present, clean, and working Garbage disposal ( clean and in working order ) Pots & Pans Area: Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Floor Mats clean and in place Sanitizer level is correct and reading on chemical test strip Pots & pans are properly stacked for air drying Wash and rinse sink has clean water in it Sinks are in working order. ( no leaks faucets or sinks ) Lights and light sheilds present, clean, and working Serving Line: Serving line is clean and sanitized ( counters, wells, under counters) Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Wash and Sanitize Buckets present and sanitizer reading correct No food is left out Hot holding boxes, clean and in working order ( hot, seals, locks, temp gauges) Cold holding boxes, clean and in working order ( cold, seals, locks, temp gauges) Tray pass through clean and sanitized. Lights and light sheilds present, clean, and working ■ 0 a c ■ O a 178 Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly and nt lns;a;ection Re orts 3fINill 4ERVrc TRINITY SERVICES GROUP Dining Hall Areas: Floors are clean and dry Tables are clean. ( top, under, legs, and sitting stools) Walls are clean Windows are clean Vents are clean Doors are clean ( both sides, door handles, and door frame ) Floor Drains Clean and free of food debris ( working properly ) Lights and light sheilds present, clean, and working Walk in Cooler: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top and under ) Leftovers properly labeled and dated Fans are clean and working properly Food pulls are present and pull sheets are present Pulls are stacked correct as to not cross contaminate ( raw chicken on bottom shelf ) Next day's preparation is complete and clearly labeled Doors are clean ( both sides, door handles, and door frame ) Walk in Freezer: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top and under ) Fans are clean and working properly Food pulls are present and pull sheets are present Pulls are stacked correct as to not cross contaminate ( raw chicken on bottom shelf ) Doors are clean ( both sides, door handles, and door frame ) Dry Storage: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ; top and under ) Fans are clean and working properly Food pulls are present and pull sheets are present Vents are clean Doors are clean ( both sides, door handles, and door frame ) ■ ■ O a 179 Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly and Monthly Insp oil r n Reports TRINITY SERVICES Y TRINITY SERVICES GROUP Equipment review: All equipment on wheels are tethered Ovens ( clean, in working order, cords and plugs no damage Grills ( clean, in working order, cords and plugs no damage ) Stoves ( clean, in working order, cords and plugs no damage ) Steamers ( clean, in working order, cords and plugs no damage ) Kettles ( clean, in working order, cords and plugs no damage ) Tilts ( clean, in working order, cords and plugs no damage ) Fryers ( clean, in working order, cords and plugs no damage ) Mixer ( clean, in working order, cords and plugs no damage ) Slicer ( clean, in working order, cords and plugs no damage ) Chopper ( clean, in working order, cords and plugs no damage ) Open Areas: S/S tables clean and no damage Shelves are clean ( top and under ) Walls are clean Windows are clean Ice Machine ( clean and in working order ) Prep Sinks ( clean top and under, no leaks on sinks or faucets ) Hand Sinks ( clean, paper towels and hand soap present ) Floor Drains Clean and free of food debris ( working properly ) Floors ( clean, dry, no excessive standing water ) Wet floor signs present Restrooms: Staff & Inmate Walls are clean Windows are clean Floors ( clean, dry, no excessive standing water ) Hand Sinks ( clean, paper towels and hand soap present Toilet clean, in workin order, flushin , no leaks Toilet paper present Hand washing signage posted Additional Comments: COOLER: ( 35-40 FREEZER: ( 0 - DRY (45 (110- BELOW - 80 STO ��p WATER DEGREES \= DEGREES ATE PE'sATURE FARENHEIT LOGS: 130 TE DEGREES DEGREES ) FARENHEIT ) FFARENHEIT AGE: R: : ) ) Signature: Date: Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly and Monthly Inspection Reports rTiXOclitINC.R\I.Es TRINITY SERVICES GROUP Monthly Inspection Report DATE: RATING S = SATISFACTORY U = UNSATISFACTORY S U N/A ACTION TAKEN FOR ALL "U" RATINGS DishWashing Area: Floors Clean and Dry ( no excess food on floors ; Floor Drains Clean and free of food debris ( working properly ) DishMachine does not have excessive lime/calcium build up All gauges working ( no condensation on glass ) DishMachine drains clean and free of food debris DishMachine curtains are in good condition ( not yellowing or tearing, none missing ; Sanitizer level is correct and reading on chemical test strip Temperatures on DishMachine are at correct levels Trays are properly stacked for air drying No faucet leaks or dishmachine leaks. Lights and light sheilds present, clean, and working Garbage disposal ( clean and in working order ) Chemicals are properly handled and secured Pots & Pans Area: Floors Clean and Dry ( no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Floor Mats clean and in place Sanitizer level is correct and reading on chemical test strip Pots & pans are properly stacked for air drying Wash and rinse sink has clean water in it Sinks are in working order. ( no leaks faucets or sinks ) Lights and light sheilds present, clean, and working Serving Line: Serving line is clean and sanitized ( counters, wells, under counters) Floors Clean and Dry ; no excess food on floors ) Floor Drains Clean and free of food debris ( working properly ) Wash and Sanitize Buckets present and sanitizer reading correct No food is left out Hot holding boxes, clean and in working order ( hot, seals, locks, temp gauges) Cold holding boxes, clean and in working order ( cold, seals, locks, temp gauges; Tray pass through clean and sanitized. Lights and light sheilds present, clean, and working Dining Hall Areas: Floors are clean and dry Tables are clean. ( top, under, legs, and sitting stools) Walls are clean Windows are clean Vents are clean ■ 0 a I>% I4E ■ O a 181 Proposal for Inmate Food Service for Weld County Sheriff's Office Daily, Weekly and Monthly Inspection Reports TRINITY SERVICES GROUP. !INC TRINITY SERVICES GROUP Doors are clean ( both sides, door handles, and door frame Floor Drains Clean and free of food debris ( working properly ) Lights and light sheilds present, clean, and working Walk in Cooler: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top and under ) Leftovers properly labeled and dated Fans are clean and working properly Food pulls are present and pull sheets are present Pulls are stacked correct as to not cross contaminate ( raw chicken on bottom shelf ) Next day's preparation is complete and clearly labeled Doors are clean ; both sides, door handles, and door frame Walk in Freezer: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean ( top and under ) Fans are clean and working properly Food pulls are present and pull sheets are present Pulls are stacked correct as to not cross contaminate ( raw chicken on bottom shelf ; Doors are clean ( both sides, door handles, and door frame ) Dry Storage: Lights and light sheilds present, clean, and working Floors are clean and dry Walls are clean Shelves are clean (top and under Fans are clean and working properly Food pulls are present and pull sheets are present Vents are clean Doors are clean ( both sides, door handles, and door frame Equipment review: All equipment on wheels are tethered Ovens (clean, in working order, cords and plugs no damage ) Grills ( clean, in working order, cords and plugs no damage ) Stoves ( clean, in working order, cords and plugs no damage ) Steamers ( clean, in working order, cords and plugs no damage ) Kettles ( clean, in working order, cords and plugs no damage ) Tilts ; clean, in working order, cords and plugs no damage ) Fryers ( clean, in working order, cords and plugs no damage ) Mixer ( clean, in working order, cords and plugs no damage ) Slicer ( clean, in working order, cords and plugs no damage Chopper ( clean, in working order, cords and plugs no damage ) Open Areas: N N C O Q H N d c 182 Kith n t Proposal for Inmate Food Service for Weld County Sheriffs Office m Trinity maintains detailed cleaning instructions for each piece of equipment in the kitchen. We have provided a few examples following. Li/ Common Sense Common Practice Ice Machine Maintenance aid PURPOSE Ice machines are essential in a variety of settings, such as restaurants, bars, nursing homes, hotels, healthcare and Correctional facilities. Even though ice makers are an important piece of equipment, many operators neglect to clean them regularly. This article will take you through a detailed, step-by-step explanation of how to clean an ice machine, ensuring your equipment is safe for your customers. The objective of this training is to ensure that the kitchen ice machine is operating properly, being maintained and cleaned correctly. PROCEDURE The ice machine is a piece of equipment in our kitchens that needs to be monitored and maintained properly. If not, there is a high risk of cross contamination and foodborne illnesses. Below are listed eight (8) critical steps and reminders with the ice machine. 1. Do not operate without proper training. 2. Inspect equipment for cleanliness and possible damage. 3. Report any damage to your supervisor. Use a clean sanitized ice scoop for dispensing ice from ice machine. 4. Keep ice scoop in scoop caddy. Do not leave in ice machine. 5. Use ice scoop ONLY for handling ice. 6. Never put food or drink in ice machine. 7. Always put ice in a clean container. 3. CLEANING PROCEDURES EXTERIOR 1. Clean outside of ice machine daily. 2. Use the green bucket full of soapy water and wipe the ice machine down. Try to clean in sections so as not to allow the soap to dry. Using a clean damp towel, rinse the section that you just cleaned. Repeat the process until you have cleaned the entire exterior of the ice machine CLEANING PROCEDURES INTERIOR 1. Periodically clean inside of bin (Monthly) 2. Disconnect power supply and empty storage bin 3. Wash interior with solution of two tablespoons of baking soda per one quart of warm water. 4. Rinse with clean water. 5. Flush drain with at least one quart of warm water. 5. Sanitize the interior by wiping it down with sanitizer solution. Pour unused sanitizing down the bin drain. 7. Start the ice machine to make and refill the bin 183 Proposal for Inmate Food Service for Weld County Sheriffs Office A Quality Assurance Meat Slicer Cleaning Procedure C74(9,1 d ifra_ Purpose: Written cleaning procedures that provide specific details for cleaning and sanitizing each piece of equipment and all areas and facilities within the operation must be maintained and readily accessible to all employees with assigned cleaning responsibilities. Example Cleaning the meat slicer has certain safety factors to consider. The cleaning procedure could look like this: Tips Before Starting Always wear protective c loves. Cut -resistant gloves are best, and you should wear cut -proof metal gloves when handlinc the blade. Always follow the manufacturer's instructions. Never use steel wool, or you may scratch your machine. 4. C T. r ,__ • ,M.`�,• sir.. Never submerge the slicer. Read manufacturer's directions on which parts may or may not be placed in the dishwasher. Steps 1. Make sure the slicer is unplugged and the switch is off. 2. Wipe off any large food articles. You can use a gentle scrub pad on a cleaning wand to wipe off either side of the blade as the slicer is in motion. Make sure your thickness setting is on zero. 3. Make sure the gauge plate is in the fully closed position and the sharpening stone is out of the way. 4. Remove product tray, slice deflector, and center plate. 5. Wash, rinse, and sanitize removed items, and let them air dry. 6. If you have a blade removal tool, carefully remove blade. If you leave the blade in place, be very thorough when you clean it. 7. Create a soapy cleaning solution of 70/30 hot water and dish soap - or - find a spray bottle. 8. Clean front and back sides of blade with the water solution or degreaser spray, wiping from the center outward. 9. Clean the center of the slicer behind the blade. 10. Wipe down the exterior and all remaining parts of the slicer. 11. Rinse with hot water using a clean towel. 12. Sanitize with a meat slicer sanitizer spray. Use a spray bottle to coat the machine, and let the unit air dry. 13. Lubricate the slide rods using a spray lubricant Once the slicer is dry, replace the blade, face plate, and product tray. ).`7 N N .0 0 a N a c a c 'o a 184 Proposal for Inmate Food Service for Weld County Sheriffs Office Quality Assurance Meat Slicer Cleaning Procedure gr/beChat All employees must be trained in proper handling and use of all cleaning and sanitizing chemicals. Most chemicals are concentrated and potentially dangerous in their undiluted form in order to clean and sanitize the meat slicer. Finally, employees must also know how to safely disassemble and assemble the meat slicer for which they are responsible for cleaning. Cleaning Schedules Cleaning Schedule, addressing weekly cleaning of the entire kitchen are important. This schedule must be monitored daily by management to ensure facility is inspection ready. Posting cleaning schedules are an excellent manner to ensure your entire kitchen is cleaned once a week. Here is an example of a cleaning schedule you can post in your kitchen: ✓'Sarth Walls I Interior alt Drains 'Reitman Si . tilts t a 1 Mtaclair.ir —r 'rlatlr c�cn� M, ,t `, airh P't �++•s kin 7 _ Ss •-dry ra ' 't-. .y r`s ..-, a �. a .. • ^ +i t �• 1. }` 7.A. i 'rif r.>rn1vFF iat trs Relit focal, /111“ p'' aaads /South S1/4 *II* Ilk -tail ?balk -la Crnikxe •' 1)11461 Stn irrt t irrc .1 net f*whet t4sh n. `%r-jt ►Rs Pitt <` l�ct49 x)14 4iarai„1 tt tat (retc s:m•ar'cti I'`dltat+scl,r'�1cGc'ntlr. FY t'1pcb a V RacW tikk Office lit* @co1.1 ns ,s tinntlr l' itters ✓%%`intim%s ✓ice Machine ..` i IMalt Walt; -Its; 'D Oalil Table 1. ` "Drains c V Reytroovn 2 ve,. Alt ; heroical Rolm Bair B01rds I *fret S )1117e Restran att ✓Polish l)iPVS 1 II Dud/Filters v Windows ✓ Base Boards ` iDt;,i.r# For more information, please refer to the Quality Assurance Manual - Cleaning Procedures- section 76 185 Proposal for Inmate Food Service for Weld County Sheriff's Office 6e Emergency Contingency Plan (0-25 points): his area should include afield kitchen or alternative to provide effective food service during an emergency that precludes use of the facility kitchen Trinity has read, understands, and will comply. e._ fP Our policy is } _ serve );ll s scheduled despite emergencies w rfait - refire, inmate lockdown, or local disaster® r'• We ha never failed to provide meals during emergency conditions. Every Trinity unit is required to have a written plan that outlines its particular needs in an emergency. At a minimum, a three-day supply of food and disposable service ware is available at all times. Additional quantities of those items that would be needed the most in an emergency are kept on -site; the amount and scope can vary with the individual facility's size and complexity. We will meet with the facility commander to determine the exact quantities. Staff from units closest to the one(s) affected can assist if required. We re-evaluate the contingency plan annually and conduct additional training as needed. In the event of a scheduled or emergency closure of the kitchen, Trinity can assist the facility with arrangements for a correctional grade, certified mobile kitchen to be leased, transported, and installed for the appropriate period. We have several companies that we have utilized in the past and would assist the client in choosing the proper equipment to meet the facility's production and timing requirements. In. some cases, other County entities may have a mobile kitchen available for loan. Whenever possible, we will follow routine operating procedures and schedules. Whenever possible, we will follow routine operating procedures and schedules At the discretion of the Food Service Director or his representative, Food Service employees will be subject to call -in to provide staffing on a 24 -hour basis. ® Meal Service: ci c y mutual agreement, the Food Service Director or his representative and the Facility Commander may change the meal hours based on the emergency's extent. In the event of power failure, a one -day menu is available. 186 Proposal for Inmate Food Service for Weld County Sheriff's Office ® Disposable utensils, trays, and flatware are available if the emergency warrants their use. The decision to use the disposable service ware or a portion of it will be the Food Service Director or his representative's responsibility, in conjunction with the Facility Commander. Samp J� cnen 48' WIRE SHELF 48' WIRE SHELF 48" Door 40 GAL TILT SKILLET 40 GAL TILT SKILLET 36" CHAR BROILER Food and disposable service ware can be resupplied by phoning the authorized vendors, or if there is a problem with delivery, other nearby Trinity units will assist. ® Employees receive emergency procedure instruction in regular training sessions. 36' FLATTOP GRIDDLE WI OVEN 36" FLATTOP GRIDDLE W/ OVEN 32' HOCO SIX BURNER RANGE WI OVEN SIX BURNER RANGE W/ OVEN DOUBLE CONY OVEN DOUBLE CONY OVEN HW 60" S/S TABLE 60" S/S TABLE 60" 5/5 TABLE l2' VS Sheri 60"5/STABLE f 60"S/STABLE HAND SINK THREE BASIN SINK w/ Pot Rack 53' PREP SINK HAND SINK 53' MOBILE KITCHEN TRAILER U.S. MOBILE KITCHENS 53-000 HVAC coo Utility Requirements: Electrical: 208V Single Phase - 200 amp load center NAT Gas - 1 1/2" NPT, 1,500,000 BTU connected load - Onboard tank when remote application is needed Supply Water: 3/4" Feed line to standard hose bib connection - Holding tank when remote application is needed Gray Water: 6EA - 4" PVC connections - Holding tank when remote application is needed S 1.87 Proposal for Inmate Food Service for Weld County Sheriffs Office S Enner.;ency Operation Scenarios Loss ef ester ® All food is served on disposable service ware. Arrangements will be made with a local water supplier to provide emergency supplies. Emergency menus are used until the end of the emergency. Loss of Steam or EIectrict The Food Service Director will evaluate the possibility of using alternative cooking methods. If alternative power is available, the standard menu will be followed. �ndor F#±%i f `_re Substitutions of appropriate menu items of comparable quality and nutritional value for undelivered items The Foird Service Department will maintain the standard house menus with appropriate substitutions unless the delivery failure is so significant that emergency menus are required. Work Stoppage ® Food Service will have on hand sufficient foodstuff and supplies to provide meal service during a work stoppage. Emergency menus will be instituted. An emergency workforce will be formed by employees from other units. fe Work Stoppage • Trinity has established an emergency staff recall hierarchy that consists of first utilizing Trinity staff employees assigned to the unit that may be off duty. • Secondly, we would utilize Trinity staff from throughout the region. Thirdly we would call on our business partner's employees from the region. As a last resort, we would utilize temporary agency fill-in with the understanding that all call -in staff would have to clear a background check, know jail operations, and that the background clearances from other facilities would assist in streamlining the clearance process. a) co C O Q N a c '>3/4 a -frc 'o a 188 Menu Protocol Proposal for Inmate Food Service for Weld County Sheriff's Office This protocol guides correctional food service managers who need to modify the regular menu due to an emergency. The protocol defines menu patterns for use during emergencies when the food service kitchen cannot perform routine operations. It focuses on what it takes to ensure that we meet basic inmate nutritional needs during an emergency. The emergency may be a result of the following factors: Natural disasters such as hurricane, tornado, blizzard, and earthquake ® Mass disturbance, escapes or hostage situations resulting in complete facility lockdown ® Environmental catastrophes such as fire, flood, and biochemical spills Disease outbreaks Mass evacuations In the event of an emergency involving disruption of food preparation and service, the regular menu will be substituted or modified using the Tier One or Tier Two meal pattern. 189 Proposal for Inmate Food Service for Weld County Sheriff's Office lB e r i n i cat nei I .L Y e a rs to I m nu P t' m ment t,.. e 11 The emergency has the potential to be long-lasting however the expectation is a return to usual operating standards within a few days ® There is limited or no inmate/staff/ volunteer labor, but the expectation is a return to normal within a few days Vendor deliveries are unlikely but are expected to return to normal within a few days ® Power (electricity, steam, cooking gas) is not available; however, freezers, coolers, and an outlet for slicer are all required identified and operational on a back-up generator Prerequisites t Usin the Tier One Menu a Based on Tier 1, a 2600 -calorie meal pattern is implemented for all diets except Enhanced and Renal which will follow specific meal patterns Foods in the Tier 1 menu will not require cooking or heating Special product ordering will not be necessary since the menu will utilize inventory that is typically on hand a The operation will maintain a minimum of 9 meals worth of food items listed in the menu pattern to be in the on -hand inventory at all times ® The Food Service Director will develop each day's menu based on the Tier 1 meal pattern utilizing stock that is typically on hand The Tier 1 meal pattern is used for a maximum of three days or nine consecutive meals 190 e Me•I MEAL PA : ERN 2600 Calories Meal Pattern B R. E A K F A S T Protein Starch Condiment Dessert/Fruit Beverage 1 Portion 3 Portions 1 Portion 1 Portion 1 Portion z O z c r Protein Starch Condiment Fruit Beverage 2 Portions 4 Portions 1 Portion 1 Portion 1 Portion D I N N E R Protein Starch Condiment Dessert Beverage 2 Portions 4 Portions 1 Portion 1 Portion 1 Portion FOOD GROUPS Protein One Portion Starch One Portion Condiment One Portion Dessert/Fruit One Portion Beverage One Portion Sliced Deli Meat Cheese Peanut Butter 2 wz 2 wz 2 Tb RTE, Cereal wl 2 pkts sugar Sliced Bread Buns (HD/HB) Cornbread, 1/54 Saltines 3/4 C 1 sl 1/2 ea 1/2 ea 6 ea Margarine Mayo Style Dressing Jelly 1 Tb 2 Tb 2 Tb Cookies, 3 oz Cake, 1/54 Canned Fruit Fruit Juice Fresh Fruit 1 each 1 pc 1/2 C 1/2 C 1 ea Milk Smart Milk 1 C 1 C Sliced Deli Meat Cheese Peanut Butter 2 wz 2 wz 2 Tb Sliced Bread Corn Taco Shell Buns (HD/HB) Cornbread, 1/54 Saltines 1 sl 1 ea 1 ea 1/2 ea 6 ea Margarine Mayo Style Dressing Jelly 1 Tb 2 Tb 2 Tb Canned Fruit Fruit Juice Fresh Fruit 1/2 C 1/2 C 1 ea Hi Cal Beverage 1 C Sliced Deli Meat Cheese Peanut Butter 2 wz 2 wz 2 Tb Sliced Bread Corn Taco Shell Buns (HD/HB) Cornbread, 1/54 Saltines 1 sl 1 ea 1/2 ea 1/2 ea 6 ea Margarine Mayo Style Dressing Jelly 1 Tb 2 Tb 2 Tb Baked Cookie Cake, 1/54 Brownie, 1/54 Fruit Crisp Ice Cream Popsicle Jello 3 oz 1 pc 1 pc 1/2 C 1/2 C 1 ea 1/2 C Hi Cal Beverage 1 C 0 1 B (3) CD m O O C!) CD C) CD 0 CD 0 0 C C!) CD CSC 0 CD Co Point -by -Point RFP Response Proposal for Inmate Food Service for Weld County Sheriffs Office for Indicators to Implement the Tier Two Menu • The emergency has the potential to be long-lasting; however, the expectation is a return to usual operating standards within a few days. The emergency has the potential to be long-lasting however almost all operating standards can be met • There is limited inmate/staff/ volunteer labor yet almost all operating criteria can be met Vendors can make deliveries ® All or most major equipment is operational Prerequisites to Using the Tier Two Menu • Based on the Tier 2 2600 calories meal pattern • Forms the basis of the diet menus which will have separate meal patterns • Will be developed for use for an extended emergency period but transition to regular food service as soon as feasible • The decision to implement Tier 2 protocol will involve the Regional Director, District Manager, and Food Service Director • The Food Service Director will develop each day's menu based on the Tier 2 meal pattern, selecting menu items to accommodate available labor and equipment ma- • 0 a 192 Tier Two Meal Petter MEAL PATTERN 2600 Calories Meal Pattern B R E A K F A S T Protein Starch Condiment FruitNegetable Beverage 1 Portion 3 Portions 1 Portion 1 Portion 1 Portion r n z C r Protein Starch Condiment Fruit/Vegetable Dessert Beverage 1 Portion 4 Portions 1 Portion 1 Portion 1 Portion 1 Portion D I N N E R Protein Starch Condiment FruitNegetable Dessert Beverage 1 Portion 4 Portions 1 Portion 1 Portion 1 Portion 1 Portion FOOD GROUPS Protein One Portion One Starch _ Portion One Condiment Portion One Fruit/Vegetable Portion One Dessert Portion One Beverage Portion Sliced Deli Meat Cheese Peanut Butter Turkey Sausage 2 wz 2 wz 2 Tb 2 wz RTE, Cereal w/ 2 pkts sugar Ckd Cereal Sliced Bread Coffeecake 1/54 Cornbread 1/54 Waffle High Fiber Cake Saltines 3/4 C 1 C 1 sl 1/2 ea 1/2 ea 1 ea 1/2 ea 6 ea Margarine Mayo Style Dressing Jelly 1 Tb 2 Tb 2 Tb Fresh Fruit Canned Fruit Fruit Juice 1 ea 1/2 C 1/2 C Milk Smart Milk 1 C 1 C Poultry Sliced Deli Meat Cheese Peanut Butter Polish Sausage Hamburger Hot Dog Dried Beans, any type Fish 3 wz 3 wz 3 wz 4 Tb 4 wz 4 wz 3 wz 1 C 4 wz Sliced Bread Corn Taco Shell Buns (HD/HB) Cornbread 1/54 Pasta, ckd Rice, ckd Potatoes, ckd Saltines 1 sl 1 ea 1/2 ea 1/2 ea 1/2 C 1/2 C 3/4 C 6 ea Margarine Mayo Style Dressing Jelly Salad Dressing 1 Tb 2 Tb 2 Tb 2 Tb Fresh Fruit Canned Fruit Fruit Juice Carrot/Celery Sticks Frozen Vegetable Canned Vegetable Tossed Salad 1 ea 1/2 C 1/2 C 6 ea 1/2 C 1/2 C 1 C Cake 1/54 Coffeecake 1/54 Baked Cookie Fruit Crisp Brownie 1/54 Jello Popsicle Ice Cream 1 ea 1 ea 3 oz 1/2 c 1 ea 1/2 c 1 ea 1/2 c Hi Cal Beverage 1 C Poultry Sliced Deli Meat Cheese Peanut Butter Polish Sausage Hamburger Hot Dog Dried Beans, any type Fish 3 wz 3 wz 3 wz 4 Tb 4 wz 4 wz 3 wz 1 C 4 wz Sliced Bread Corn Taco Shell Buns (HD/HB) Cornbread 1/54 Pasta, ckd Rice, ckd Potatoes, ckd Saltines 1 sl 1 ea 1/2 ea 1/2 ea 1/2 C 1/2 C 3/4 C 6 ea Margarine Mayo Style Dressing Jelly Salad Dressing 1 Tb 2 Tb 2 Tb 2 Tb Fresh Fruit Canned Fruit Fruit Juice Carrot/Celery Sticks Frozen Vegetable Canned Vegetable Tossed Salad 1 ea 1/2 C 1/2 C 6 ea 1/2 C 1/2 C 1 C Cake 1/54 Coffeecake 1/54 Baked Cookie Fruit Crisp Brownie 1/54 Jello Popsicle Ice Cream 1 ea 1 ea 3 oz 1/2 c 1 ea 1/2 c 1 ea 1/2 c Hi Cal Beverage 1 C -o O O) O 1 3 v E13 - O 0 C/) CD Er). CD O CD a C) O C cG C/) CD 1 CD 0 C) CD a Co Point -by -Point RFP Response Proposal for Inmate Food Service for Weld County Sheriff's Office fdy s tt Fo Trinity follows emergency procedures to re-establish safe, sanitary food handling and service environments following unfortunate disasters. These could include floods, earthquakes, hurricanes, fires, and tornadoes, which may be accompanied by excessive wind and water and power outages and utility interruptions, all of which disrupt our normal business operations. Our unit management is responsible for contacting local, state, or provincial health departments or other appropriate regulatory authorities for specific reopening requirements and approval to reopen following interruption of operations due to a disaster. ers n ai t Regardless of the nature of the disaster, personal safety is our priority. Our staff will not initiate cleanup activities until all hazards associated with high water, gas leaks, downed power lines, damaged buildings, and contamination are removed. We will conduc: a preliminary survey of the facility in the daylight. Damaged buildings and facilities must be entered cautiously. Once the extent of any damage has been determined, and hazards have been identified, our staff will prepare for cleanup by arranging ry is str for removal of all filth and debris, and obtain the necessary equipment, including protective clothing and safety equipment.. le Water used for cleanup activities must be from a known safe source. Instructions for disinfection of a flooded well or one that is being reactivated are available from District Management. Assistance from service professionals or utility companies is requested to disconnect equipment, open breaker boxes, or restart equipment in flooded or water -damaged facilities. In flooded or water -damaged operations, we will wash or flush walls and floors with clean water. Final cleanup of walls, floors, ceilings, cabinets, counters, immobile equipment, and other surfaces, is done with plenty of detergents to remove soil and stains. Without exception, a thorough cleaning will be followed by effective disinfection of all surfaces, opening doors and vents, and portable mechanical ventilation. We realize that bleach is a hazardous chemical and must be used properly to avoid injury and use personal protective equipment as needed while following all instructions for its use. 0 a • 0 a 194 Proposal for Inmate Food Service for Weld County Sheriffs Office Total Possible Points: 250 points Trinity has read, understands, and will comply. The evaluation committee will review all proposals to determine compliance with the requirements of the proposal. The committee reserves the right to verify credentials, conduct reference checks, and verify the companies meet the performance requirements outlined in the proposal. Product and performance demonstrations may be requested. Trinity has read, understands, and will comply. a Award: A selection committee shall evaluate all responses submitted to this RFP. The award will be based on general criteria, as outlined above. After an initial screening process, the respondent may be asked to make an oral presentation of its proposal. All arrangements and scheduling shall be coordinated by the RFP contact. Trinity has read, understands, and will comply. The County expressly reserves the right, in its sole judgment, to accept or reject any or all proposals, with or without cause, modify, alter, waive any technicalities or provisions, or to accept the proposal which, in its sole judgment, is determined to be the best evaluated offer resulting from negotiation. Trinity has read, understands, and will comply. The County reserves the right to withdraw the RFP in whole or in part, at any time and for any reason. Submission of a proposal response confers no rights upon the respondent nor obligates the Weld County Sheriff's Office in any manner. The County reserves the right to award no agreement and to solicit additional offers at a later date. Trinity has read, understands, and will comply. uestions/In !' ujres/ ,. r tife um: All questions related to this RFP must be directed to the attention of the Lieutenant Mat- thew Elbe at melbe@weldgov.com. All inquiries must be in writing and responses will be posted to httpso//www.bidnetdirect.com. Trinity has read, understands, and will comply. If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued. It is the responsibility of the respondent to ensure that they have received all ad- denda prior to submitting a proposal response. The Addenda will be posted on https:// www.bidnetdirect.com. Signed Addenda, if any, will need to be submitted with your RFP. Trinity has read, understands, and will comply. "E" 0 a 195 Proposal for Inmate Food Service for Weld County Sheriffs Office Sect! W - cif`', dons 10 ,is urchasfr g Aa Food inventories purchased by the Contractor are the property of the Contractor and the Contractor is responsible for any loss, damage or spoilage. Trinity has read, understands, and will comply. B. Inventories of food and expendable supplies purchased by the Contractor shall re- main those of the Contractor on expiration or termination of the Contract untilpur- chased by the new Contractor or shall be removed from the premises. Final payments to be made to the Contractor by the County shall be withheld until all transactions or arrangements for the inventory purchases or removal have been completed to the satisfaction of the County. Trinity has read, understands, and will comply. C. The Contractor shall provide, within its proposal, the minimum purchasing specifi- cations to be used in the purchase of all food products and disposable service ware. The specifications should address the level of quality, grade, size, pack, count and all other relevant information. The County must approve, in writing, any changes from the stated specifications. Trinity has read, understands, and will comply. D. The Contractor shall be responsible for receiving all goods at the North Jail Complex loading dock. The Contractor shall be responsible for supplying personnel for the re- ceiving, unloading and storage of food and related items. Inmate labor may be used under strict supervision and with approval of Detentions staff Trinity has read, understands, and will comply. The Contractor should encourage all salespersons to call at their district/area of- fices. If a salesperson must call on the food service operations manager; the appoint- ment must be made in advance and the Sheriff's Office notified of the appointment. Trinity has read, understands, and will comply. 0 a 'o a 196 Proposal for Inmate Food Service for Weld County Sheriff's Office 26 Storage A. The Contractor will provide, within its proposal, a statement detailing how it will provide for the correct handling, prompt storage and rotation/issue offood items purchased. Trinity has read, understands, and will comply. Our policy is to provide quality food service to the correctional environment. This means the staff is constantly on alert, monitoring all phases of food production and service, which includes purchasing, receiving and storage of food. The reuslt is a high -quality, safe menu for inmates at an affordable price for the facility. Additionally, we have the following specific quality checkpoints to ensure proper storage handling takes place: Storage ® First -in -first -out stock rotation method used Food is stored away from walls and off the floor ® Pest control measures are taken ® Proper storage temperatures are maintained Dry storage: 70°F ra Refrigerated storage: 35 - 40°F U Freezer storage: 0 to -10°F ® All storage areas are locked ® A proper sanitation program is followed Temperatures of all refrigerated storage is logged ® Weekly inventory counted by someone other than the staff member responsible for storage Controlled items are secured 39 Inventory A. The Contractor shall, on a weekly basis, take a physical inventory offood and supply items. Trinity has read, understands, and will comply. 197 Proposal for Inmate Food Service for Weld County Sheriffs Office 40 Menus A. The Contractor shall maintain a 28 -day menu plan. A proposed 28 -day menu plan shall be submitted as part of each proposal. The proposed diet load sheets for special diets such as diabetic, low-fat/low salt, pregnancy, vegetarian, vegan, religious and enhanced should also be included. Trinity has read, understands, and will comply. Please find our menus located in the Food Preparation Procedures section of this response. B. All food or portion sizes shall be the cooked weight or shall be specifically identified as raw weight. Trinity has read, understands, and will comply. C. Menus should include an ethnic variety reflective of the general ethnic diversity of the Weld County community. A variety offoods should be planned with specific at- tention to the variety offered in the sack meals. Trinity has read, understands, and will comply. Do Regular menus shall provide no less than 2800 calories per day per person (thera- peutic diets may require additional calories). Dietary allowances for all regular and therapeutic menus shall be reviewed and approved at least annually by a licensed dietitian provided by the Contractor. Menus shall meet nationally recommended dietary allowances for basic nutrition for appropriate age groups. Trinity has read, understands, and will comply. E. Contractor staff shall conduct quarterly menu evaluations to verify adherence to the established basic daily services. Written results of quarterly menu evaluations shall be provided to the Contract Monitor within ten (10) days of completion. Trinity has read, understands, and will comply. F. The menus should reflect two (2) hot meals and one (1) cold meal per day. Appropri- ate condiments, including salt and pepper, shall be served and must be listed on the proposed menu submitted. Meal service times shall be coordinated with overall facil- ity activity scheduling through the Contract Monitor. Current facility meal schedules are: Breakfast 045-0530 Lunch 1030-1130 Dinner 1530-1645 Trinity has read, understands, and will comply. • 0 a 4E. 0 a 198 Proposal for Inmate Food Service for Weld County Sheriffs Office G. The designated Contract Monitor shall approve the final menus and subsequent changes to final menus that may have been previously approved. Changes in a planned menu shall be noted in writing on the menu in the kitchen and the corrected menu provided to the Contract Monitor. The Contractor must provide written notice to the Contract Monitor of any menu substitutions made for both regular and special diet meals and the reason for the substitution. Trinity has read, understands, and will comply. H. Documentation of menus as they are actually served must be maintained as verifi- cation of providing nutritionally adequate diets. Trinity has read, understands, and will comply. L On occasion, due to maintenance or security situations, sack lunches may be request- ed for the entire population. When possible, these situations will be coordinated by the Sheriff's Office as far in advance as reasonably possible. Trinity has read, understands, and will comply. J Therapeutic diets shall be available upon medical authorization and special diets upon the Director of Inmate Services authorization for religious reasons. Medical diet requirements shall be specific, complete and provided in writing by the medical service provider to the Contractor. All special diets should reasonably conform to the food served to general population inmates. The Contractor shall have the capability of delivering regular and special diets in containers appropriate to facility security needs, i.e. Styrofoam, plastic dinnerware, paper cups, etc. At a minimum, the Con- tractor should anticipate the need to provide Kosher, Halal, vegetarian and vegan diets. Trinity has read, understands, and will comply. 5a Disposables A. The Contractor shall furnish all disposables and expendables. This shall include, but not be limited to, all paper, plastic, paper towels, garbage bags, plastic gloves for serving, hair and beard nets, meal sacks, sandwich bags and other expendable items used in the preparation of the food service contract. Trinity has read, understands, and will comply. Food Delivery and Service A. The Sheriff's Office shall provide the following: a) Food carts for food delivery Trinity has read, understands, and will comply. O a 0 a 199 Proposal for Inmate Food Service for Weld County Sheriff's Office b) Insulated thermal trays and lids and thermal liquid dispensers Trinity has read, understands, and will comply. c) Cups and a fork/spoon eating utensil to inmate in general population housing units. Trinity has read, understands, and will comply. B. The Contractor shall provide the following: a) The planning and preparation of all meals taking into consideration nutritional value, food flavor, texture, temperature, appearance, portion control and palatabil- ity of individual meal trays or meal sacks Trinity has read, understands, and will comply. b) Supervision and coordination of meal delivery to housing units and the retrieval of trays, liquid dispensers and food carts at the completion of the meal. This may be accomplished by directing distribution and collection using a portable facility radio communication and does not require Contractor escort. Trinity has read, understands, and will comply. c) Service of meals and meal trays removed from housing units within 60 minutes of the meal leaving the kitchen distribution area. Inmates must have a minimum of 20 minutes to eat a meal. Trinity has read, understands, and will comply. �® , nlprnent and Facilities A. The Contractor shall provide whatever stock supplies are required to perform under the contract. Contractor shall also supply, at its expense, all other supplies required to carry out its performance. Said supplies will include, but not be limited to, forms, books, manuals, folders, testing devices, containers, inmate information brochures, gloves and coverings, and disinfectants. The Contractor may use all equipment owned by Weld County in conjunction with that furnished. Basic office furniture to include desks, chairs and file cabinets currently in place will be available for the Contractor's use. Trinity has read, understands, and will comply. Bo The Contractor shall supply, at its expense, on -site office equipment such as copiers, fax machines, pagers, calculators, proprietary computer hardware and printers. Trinity has read, understands, and will comply. 200 Proposal for Inmate Food Service for Weld County Sheriff's Office C. The County shall be responsible for the following: 1) Utilities including, but not limited to, electrical power at existing power outlets for the Contractor's use to operate such equipment and hot and cold water as is neces- sary in the conduct of its work. Trinity has read, understands, and will comply. 2) Maintenance, repair and replacement as necessary of kitchen fixtures, equipment and lamps. Trinity has read, understands, and will comply. 3) Voice telephone and long distance telephone charges necessary for the Contractor to provide services within the scope of the Agreement. Trinity has read, understands, and will comply. 4) Necessary small and capital food service equipment. The Contractor and Contract Monitor must agree such items of equipment are necessary or desirable for the performance of the contract. All Contractor equipment purchase requests must be submitted to the Contract Monitor no later than June 1 of each year for inclusion in the following budget year appropriation request and are subject to appropriation decisions by the Board of Weld County Commissioners. Trinity has read, understands, and will comply. D. All equipment purchased under the contract shall be the property of the County and shall remain on site at the termination of the contract. The County shall be responsible for maintenance of all capital and office equipment supplied and owned by the County through the Sheriffs Office for use by the Contractor. The County will be responsible for replacement should such equipment become nonserviceable due to routine use. Trinity has read, understands, and will comply. F. All Contractor personnel shall be trained in the operation of all kitchen equipment Trinity has read, understands, and will comply. F. Contractor personnel shall supervise all phases of the food service equipment opera- tion to include start-up, cooking usage and cleaning. No inmate shall, without direct supervision, operate any mechanical kitchen equipment. Trinity has read, understands, and will comply. 201 Proposal for Inmate Food Service for Weld County Sheriff's Office G. Contractor shall insure no food, supplies, materials or equipment provided, ac- quired or utilized in the performance of the contract shall be removed from the jail facilities for personal use or used in any manner not provided within the contract without specific approval by the County. Trinity has read, understands, and will comply. H. Contractor personnel shall take all reasonable and prudent measures necessary to assure the proper use and maintenance of County equipment. Equipment and kitchen facility problems shall be reported in writing to the Contract Monitor. Emer- gencies related to equipment and kitchen facility should be reported immediately to the on -duty Detentions Sergeant and reported in writing to the Contractor Monitor. Trinity has read, understands, and will comply. L Contractor personnel shall not attempt repairs of equipment. The County will pro- vide preventive maintenance and repair service on all County owned equipment. The Contractor shall not directly contact outside maintenance or repair services unless directed to do so by County Buildings and Grounds staff Trinity has read, understands, and will comply. J. The Contractor shall be financially responsible for repair of equipment damaged due to negligence of Contractor employees to include damage by inmate workers not properly supervised. Trinity has read, understands, and will comply. IC The North Jail Complex provides two (2) portable radios on the North Jail Complex radio frequency for use by the Contractor at the North Jail Complex. Trinity has read, understands, and will comply. L. Prior to the Contract start-up, the successful bidder and representatives of the Sher- iffs Office shall together inspect all equipment and agree upon the condition and working status of each piece of equipment including any needed repairs. A report of any inoperable equipment or equipment in need of repair or replacement shall be generated, agreed upon and signed by both parties. Trinity has read, understands, and will comply. O a c O a 202 Proposal for Inmate Food Service for Weld County Sheriffs Office 8 Sit tio a Sjet:� Information regarding Trinity's Sanitation and Safety Plan is located under the Secu- rity and Sanitation Procedures section of this proposal A. The County will provide trash disposal, extermination and pest control measures as necessary. Trinity has read, understands, and will comply. B. The Contractor shall be responsible for supplying all disposable cleaning supplies including, but not limited to, chemicals, hand soaps, dishwashing detergents, paper towels, trash bags, rags, gloves, goggles, etc. All cleaning chemicals will be stored in a locked closet (or appropriate metal cabinet if flammable) when not in use and shall be inventoried daily. All mops, brooms and squeegees shall be furnished by the facil- ity and be properly stored, secured and shall be inventoried daily. Any broken tool shall be secured and exchanged one for one with a replacement tool. Trinity has read, understands, and will comply. C. The Contractor shall provide medical examinations as required by law for each employee and appropriate records of these examinations shall be kept on file for inspection by the Sheriffs Office and/or the Weld County Health Department. Daily supervision shall be provided to ensure freedom from illnesses transmissible by food or utensils. Trinity has read, understands, and will comply. D. Sanitation inspections will be conducted by the Weld County Health Department. The Contractor is expected to maintain a standard of compliance that enables the North Jail Complex to obtain the highest possible rating. Any deficiencies noted will be corrected immediately. Trinity has read, understands, and will comply. F. The Contractor shall provide weekly inspection, supported by written summary pro- vided to the Contract Monitor, of all food service areas including food preparation, storage, equipment, and temperature. Trinity has read, understands, and will comply. F. Inmate workers under the supervision of Contractor personnel will provide janito- rial service and cleaning for all food service areas. Trinity has read, understands, and will comply. 203 Proposal for Inmate Food Service for Weld County Sheriffs Office G. Kitchen utensils and equipment attachments (kitchen knives, ladles, etc.) will be furnished by the County and will be stored on shadow boards or in a locked cabinet/ cage when considered not in service. Inventories of in-service utensils shall be on going and a full inventory is required at least daily. Reserve utensils will be stored in a secure location without access by inmates. Reserve utensils will be inventoried a minimum of weekly. Trinity has read, understands, and will comply. Information regarding Trinity's Personnel Plan is located under the Project Personnel section of this proposal. A. The Contractor shall produce and maintain documented personnel policies, job de- scriptions with qualifications and procedures that shall include, but not be limited to, an orderly system for hiring, job performance review, supervision, promotion, re- tention, demotion, reduction in force, pay, benefits and a salary classification plan. Contractor personnel shall NOT be considered to be Weld County employees and shall in no way be subject to or receive the benefits of the Weld County Code, Chapter 3, Personnel Policies, as amended. Trinity has read, understands, and will comply. B. The Contractor shall take steps necessary to maintain adequate staff retention to promote the continuity of service effective working relationships between Contractor employees and county staff Trinity has read, understands, and will comply. C. The Contractor agrees to comply with all applicable Federal and State employment laws and will not: Trinity has read, understands, and will comply. a) Discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, sexual preference or disability Trinity has read, understands, and will comply. b) Provide services to any offender using criteria or eligibility based upon the of- fender's race, color, religion, sex, national origin, sexual preference, disability or nature of the pending charges or convictions Trinity has read, understands, and will comply. N N i 0 y N 0- U— uc sem 0 a "E" • O a 204 Proposal for Inmate Food Service for Weld County Sheriff's Office D. The County shall have the right to reject the employment by the Contractor of any person or firm, and to require the removal of any person or firm employed or en- gaged by the Contractor, when it deems such action to be in its best interest and in the best interest of attaining successful implementation of its correctional food ser- vices program. Trinity has read, understands, and will comply. F. All Contractor personnel shall obtain a security clearance prior to entering any secure area of the Weld County North Jail Complex. Security clearance requires a written security clearance application to the Weld County Sheriff's Office accompa- nied by photocopies of the employee's application to the Contractor and any resume documentation provided to the Contractor by the Contractor's employee. The em- ployee's full name, date of birth and current home address are required on the appli- cation. A security clearance does not supplant the need for a thorough, pre -employ- ment background investigation of employees by the Contractor. No one has a right to receive or maintain a security clearance from the Sheriff's Office. The Sheriff's Office may revoke a security clearance with or without cause at any time. Trinity has read, understands, and will comply. F. All Contractor employees shall be required to sign a statement acknowledging conse- quences of sexual misconduct and inappropriate relationships with inmates and/or staff and the necessity to abide by North Jail Complex rules. Trinity has read, understands, and will comply. G. The bidding Contractor shall provide a resume from the individuals) who will be considered for the Contractor's on site food services supervisor. This individual should have prior experience with detention or correctional food services site man- agemen t. Trinity has read, understands, and will comply. H. The Contractor shall give fair consideration to the employment of the present food service employees but only in such numbers as the Contractor deems necessary. Trinity has read, understands, and will comply. 205 Proposal for Inmate Food Service for Weld County Sheriffs Office Sta fg and Scheduling A. Proposals should include a staffing matrix that allows for full time on site supervi- sion of the food service supervisor and the optimum number of employees at all times for the efficient operation of the food service areas as described in the RIR. Trinity has read, understands, and will comply. Staffing Schedules are located in the Project Personnel section of this proposal. B0 The on -site food service supervisor is expected to attend a monthly supervisors meet- ing. ng. Trinity has read, understands, and will comply. C. The Sheriffs Office will provide inmate labor on a daily basin This labor force may be disrupted due an emergency or major disturbance and may not be available for an undetermined period of time. Every effort will be made to adjust menus and work with the Contractor during any emergency situation. Trinity has read, understands, and will comply. Tr inin: A. All Contractor personnel will receive a period of documented orientation including, but not limited to, jail security, operational and emergency procedures and physi- cal plant approved by the Sheriff The Contractor shall be responsible for employee wages and/or overtime necessary to fulfill this requirement. Trinity has read, understands, and will comply. Our Training Plan is included in the Project Personnel section of this proposal. Proposal for Inmate Food Service for Weld County Sheriff's Office 12 ;,: (cc rity Trinity's Security information is located in the Security and Sanitation Procedures section of this proposal. A. Contractor employees are required to prominently display a photo identification card issued at security clearance by the Sheriff's Office whenever an employee is in any area not accessible to the general public. The Contractor shall ensure all photo - identification and visitor passes issued by the Sheriff's Office are returned if employ- ment is terminated. Employees giving notice shall return the photoidentif cation prior to leaving the building on their last day. Trinity has read, understands, and will comply. B. The Contractor shall immediately notify the Contract Monitor whenever an employ- ee is terminated. Trinity has read, understands, and will comply. C. Contractor employees shall conduct their personal lives in such a manner as to not to discredit or bring public scrutiny upon the Sheriff's Office. The Contractor shall immediately notify the Contract Monitor when any employee has been charged with a crime or arrested. Trinity has read, understands, and will comply. D. The Contractor is responsible to control all keys obtained from the Sheriff's Office. Keys will be checked out before each shift and back in after each shift to a biometric lock box which the Sheriff's Office will provide access to. Any loss of keys during a work period must be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. The Contractor shall be responsible for replacement of lost keys and all costs relating to re -keying and replacement of lock cylinders required as a result of negligence/or loss of keys. Employees leaving the facility with issued keys in their possession are required to immediately return the keys upon discovery and no- tification regardless of time of day. Inmates shall never be allowed to handle or have access to keys. Trinity has read, understands, and will comply. E. Inmates will never be in food service areas without supervision Trinity has read, understands, and will comply. 207 Proposal for Inmate Food Service for Weld County Sheriff's Office F. The Sheriff's Office shall have the right to search and or inspect all personal effects and contents at any time. The Contractor shall ensure employees are aware they have no right to privacy while they are inside the jail facility. Trinity has read, understands, and will comply. G. Contract employees shall be responsible for the security and control of their work tools. Edged or bladed tools shall never be left unattended unless tethered. Trinity has read, understands, and will comply. H. Tools needed by inmate workers will be signed out and signed in. Records must in- dicate what tool(s), date, time, who issued the tool(s) and the specific inmate worker the tools were issued to. Knives and scissors will be tethered to appropriate work stations, prior to the arrival of trusty prisoners in the kitchen and whenever trusty prisoners are in the kitchen area, using tethers supplied by the facility. Trinity has read, understands, and will comply. L Missing tools shall be immediately reported to the on -duty Detentions Sergeant and Contract Monitor. Trinity has read, understands, and will comply. J. Broken tools, whether the property of the Contractor or County, must be surrendered to the Sheriff's Office for disposition. Trinity has read, understands, and will comply. K. The Contractor shall maintain control of and inventory cooking and serving instru- ments such as spoons, spatulas, etc. daily at the end of and change of inmate worker shifts. Trinity has read, understands, and will comply. N Cl) i a co Li) CL 'o "9 :c a° 208 Proposal for Inmate Food Service for Weld County Sheriff's Office 13 Inm te anClient Grievance Procedure A. The Weld County North Jail Complex maintains an administrative process for inmates to seek redress of complaints. Inmate grievances directed to the food service supervisor shall be monitored to detect areas of concern. Grievances to food services shall be documented on a log as to type of complaint, date received, and decision in favor or not in favor of inmate and date the response was returned. Responses shall be prepared within three days of receipt. Responses will be returned to the inmate through the Contract Monitor. Trinity has read, understands, and will comply. Food service issues should be directed to the Trinity Food Service Director by the facility's coordinator. The Food Service Di- rector will assist the facility by providing information and documentation as needed, so the facility can respond to inmate grievances within 24 hours. The Food Service Di- rector is willing to discuss food related issues when needed and will personally handle staff issues regarding food service. 14 Documentation and Oct eporting A. The County shall have the unfettered right to monitor the Contractor's work in every respect. In this regard, the Contractor shall provide its full cooperation, and ensure the cooperation of its employees, agents, and subcontractors. Further; the Contrac- tor shall make available for inspection and/or copying when requested, original time sheets, invoices, credentialing statements, education and training records, and any other data, records and accounts relating to the Contractor's work and perfor- mance under the Contract. In the event the Contractor does not hold such material in its original form, a true copy shall be provided. Trinity has read, understands, and will comply. Information regarding our Accouting and Reporting procedures can be found on the following pages. B. The following reports and documentation shall be provided to the Contract Monitor: a) Unspecified Frequency: 1. Copies of any and all Contractor internal administrative inspection and site au- dits completed by the Contractor or Contractor personnel at the North Jail Com- plex site Trinity has read, understands, and will comply. b) Daily Frequency: 1. Changes to planned menus Trinity has read, understands, and will comply. N N Q N LL. �o a -9 a 209 Proposal for Inmate Food Service for Weld County Sheriffs Office 2. Menu substitutions for regular and special diets and reason for substitution Trinity has read, understands, and will comply. 3. Equipment and kitchen facility problems shall be reported in writing to the Con- tract Monitor. Post -Emergencies reported in writing to the Contractor Monitor after immediate report to on -duty Detentions Sergeant. Trinity has read, understands, and will comply. 4. Any documented inmate illnesses attributed to food service operations Trinity has read, understands, and will comply. c) Weekly Frequency: 1. Summary of weekly inspection results of all food service areas including food preparation, storage, equipment, and temperatures. Trinity has read, understands, and will comply. d) Monthly Frequency: 1. Grievance log Trinity has read, understands, and will comply. e) Quarterly Frequency: 1. Written results of quarterly menu evaluations within ten (10) days of completion\ Trinity has read, understands, and will comply. f) Annual Frequency: 1. Contractor equipment purchase requests and revised meal and food pricing re- quests no later than June 1 Trinity has read, understands, and will comply. N H C 0 Q Cl) a a >ft c 'o a 210 Proposal for Inmate Food Service for Weld County Sheriffs Office Accounting and Reporting Trinity has developed an integrated computerized reporting and accounting system specifically for the corrections environment. The system gives management all the information they need to operate an efficient food service operation, without tying them to their computers. Using the system, Managers can: • Enter goods received and vendor invoices • Input and track payroll • Enter inventory each week • Enter meal count data • Generate client invoices • Track budgetary matters • Correspond as needed, via e-mail • Receive online support, as needed • Access the corrections support system, complete with forms and policies • Perform other functions, as required Our administrative and production -based software solution offers an enterprise - based, centrally supported platform while allowing for infinite variables to address a single food service location's specific needs. 0 a a 211 Proposal for Inmate Food Service for Weld County Sheriffs Office NetMenu® NetMenu® is our proprietary back -office food management program designed specifically for correctional operations and centrally supported. This web -based software allows users to control and manage all aspects of their food service responsibilities in a user- friendly environment. NetMenu® handles management functions that include: Food Production Management Inventory/Ordering Management Voucher/Invoice/Requisition Management We have built a support team dedicated to assisting our associates in using NetMenu®. Their duties include training, database development, program support, and manual/document development. Our secure support website provides a repository for training tools, documents and interactive aids, and information to assist associates in using the program. We have an ongoing mission of further developing NetMenu® to fit our correctional market's needs better and provide more services to the program users. NetMenu® is compatible with the newest operating systems and operates via a web - connection. It can answer the needs of facilities, from small operations to large, complex, multi -layered processes. 212 Proposal for Inmate Food Service for Weld County Sheriff's Office Foo Productc.::T::n Knowing how much to cook, providing clear instructions on producing items, and scheduling production, are fundamental to sound food production systems. NetMenu® assists in each area by automating processes and providing users with concise information. Menus specific to a facility are entered into the software and linked to all recipes required for the operation. Managers can easily print out recipes and production worksheets sized to the meal's anticipated counts. If the counts change, new reports can be quickly printed. Worksheets include meal production instructions, pull sheets, and order guides. All worksheets and recipes are designed to aid unit personnel in managing their areas of responsibility. Procedures allow management to change and adjust menus to differing conditions easily. After the meal is over, actual usage information is entered into NetMenu®, allowing users to assess meals served and fine-tune production for future meals. Reports provide information ranging from a particular meal to overviews of periods of meals. CBORD NetMenu Production Recipe Salad Pasta w/ Mixed Veg (1340 -FS) All Cooking Time: Cooking Temp: Internal Temp: Ingredients & Instructions... Serving Pan: Serving Utensil: Yield: 100 1 Cup Portions: 100 1 Cup Pasta Rotini (SU17006) Water (Water) Oil Vegetable Salad (SU35005) - Onion Yellow Fresh (PR11023) Fresh Green Bell Pepper (PR11025) Carrots Fresh (PR11008) Celery Fresh (PR11011) Dressing Salad (SU37016) Pepper Ground Black (SU27026) Procedure: 12 Pound 7 Gallon 1/4 Cup 1 Pound 4 Ounce 3 Pound 2 Ounce 3 Pound 7 Ounce 3 Pound 12 Ounce 3 Quart 1/2 Cup 1 1/3 Tablespoon 1. Bring water to a boil. Add pasta and cook for about 7 minutes or until tender. Drain pasta and cool down under running cold water. Once drained and cooled- mix oil to pasta to prevent lumping together. Hold pasta for step 3. 2. Clean and 1/8" dice the onions, peppers, carrots and celery. 3. Add salad dressing, and pepper. Mix all ingredients and blend well. 4. Cover, date and label, place in cooler to chill- CCP - Keep chilled below 40 0 F taking temperatures on line every 2 hours. Do not mix old product with new. 213 Proposal for Inmate Food Service for Weld County Sheriff's Office CBORD NetMenu Production Summary Worksheet with Temperatures Prep Area: All Service Date: Meal: Breakfast Cooking Temp Holding Temp Holding Temp Corrective Action Item Name Portion Size Fcst Prep/Left Time Temp/Initials Time Temp/Initials Time Temp/Initials *Cake Coffee (5315 -MX) 1/54 Slice 2,037 / / / / Beverage Milk 1% (0008491) 1 Cup 2,057 / / / / Bread Sliced White (BK16006) 2 Slice 2,057 / / / / Cereal Corn Flakes Bulk (TR990248) 1 Cup 2,057 / / / / Margarine Whipped (6220) 1/2 WZ 2,037 / / / / Margarine Whipped (6220) 2 Tsp 20 / / / / Peaches (5140-CN) 1/2 Cup 2,057 / / / / Pepper Black PC (TR990322) 1 Each 2,057 / / / / Salt PC (TR990323) 1 Each 2,057 / / / / Sugar PC (TR990326) 2 Pk 2,037 / / / / Sugar Sub Splenda PC (TR990325) 2 Pk 20 / / / / Turkey Bologna Sliced 1 (1905) 1 WZ 2,037 / / / / Turkey Bologna Sliced 1 (1905) 2 WZ 20 / / / / Meal: Lunch Cooking Temp Holding Temp Holding Temp Corrective Action Item Name Portion Size Fcst Prep/Left Time Temp/Initials Time Temp/Initials Time Temp/Initials Applesauce Chilled (5105-CN) 1/2 Cup 20 / / / / Beans Pinto (3065) 1 1/2 Cup 2 / / / / Beans Pinto (3065) 1 Cup 2,055 / / / / Beverage Fruit Drink Kiwi (4Kcal) (7008) 1 Cup 2,022 / / / / Beverage Milk 1% (0008491) 1 Cup 35 / / / / Carrots Steamed (4048-FZ DT) 1/2 Cup 2,057 / / / / Cornbread (3555 -MX) 1-1/54 Slice 2,057 / / / / Margarine Whipped (6220) 1 Tsp 20 / / / / Margarine Whipped (6220) 1/2 WZ 2,037 / / / / * Item was already produced on previous day. Minimum Cooking and Holding Temperatures: Seafood- including fish, - 145° F for 15 seconds; All products thawed under refrigerat on keeping its temperate Reheat Foods to 165° F for at least 15 seconds Poultry and casseroles 165° F; '15 seconds Hot Holding 140° F or above temp taken every 2 hours Ground Meat: including beef, and ground seafood 165° F Cold Holding 40° F or below temp taken every 30 min - not to exceed 6 hours a B 4 N i 0 a N misom ■ 0 >•. • 0 a 214 Proposal for Inmate Food Service for Weld County Sheriff's Office Inventory/Ordering Inventory management and correct ordering are two critical functions in any food service operation. NetMenu® automates many processes and ensures that unit management will have adequate products on hand. Inventory management allows employees to track and control their inventory, ensuring that the unit uses the proper amount of products on a timely basis. Order management allows appropriate interaction with vendors to ensure the timely ordering of items in the correct quantities necessary to produce the menu. NetMenu® provides a link directly to many vendors' automated order entry systems, thus further easing the ordering process. CBORD NetMenu On -Hand Inventory Inventory Based On Activity through: 4/15/2015 All Last Physical Last Count Received Requisitions Calculated UnProcessed Predicted Item Name Count Stock Unit Quantity Quantity In Out On Hand Deliveries On Hand Applesauce Unsweetened CND 2015-04-09 61#10 Can 0.00 42.00 0.00 0.00 42.00 15.00 57.00 Apron Plastic 24x42 2015-04-09 10/100 Each 5.00 0.00 0.00 0.00 5.00 0.00 5.00 Bacon Bits 2015-04-09 12/1 Pound 1.00 1.67 0.00 0.00 2.67 0.00 2.67 Bag Carryout 2015-04-09 100 Each 2.00 0.00 0.00 0.00 2.00 0.00 2.00 Bag Paper Brown 6 Lb 1900-01-01 4/500 Each 0.00 0.00 0.00 0.00 1.00 0.00 1.00 Bag Paper Brown 8 Lb 2015-04-09 4/500 Each 1.50 0.00 0.00 0.00 1.50 0.00 1.50 Base Beef Economy 2015-04-09 25 Pound 9.00 0.00 0.00 0.00 9.00 0.00 9.00 Base Beef Soup & Gravy CC -102 2015-04-09 12/1 Pound 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Base Chicken 2015-03-05 25 Pound 9.00 0.00 0.00 0.00 9.00 0.00 9.00 Base Chicken Economy 2015-04-09 25 Pound 3.00 0.00 0.00 0.00 3.00 0.00 3.00 Basil Ground 2015-04-09 1 Pound 33.00 0.00 0.00 0.00 33.00 0.00 33.00 Basket Liner Paper 12x12 1900-01-01 1000 Each 0.00 0.00 0.00 0.00 1.00 0.00 1.00 Beans Baked Vegetarian CND 2015-04-09 6/#10 Can 1.33 0.00 0.00 0.00 1.33 0.00 1.33 Beans Green FRZ 2015-04-09 30 Pound 15.00 0.00 0.00 0.00 15.00 0.00 15.00 Beans Kidney DRY 2015-02-05 50 Pound 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Beans Navy Dry 2015-04-09 50 Pound 0.00 5.00 0.00 0.00 5.00 0.00 5.00 Beans Pinto DRY 2015-04-09 50 Pound 34.00 15.00 0.00 0.00 49.00 19.00 68.00 Beard Guard 2015-04-09 10/100 Each 15.00 0.00 0.00 0.00 15.00 0.00 15.00 Beef Base 2015-03-05 25 Pound 12.00 0.00 0.00 0.00 12.00 0.00 12.00 Beef E&P FC 2015-04-09 40 Pound 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Beef Ground 80/20 2015-04-09 3/10 Pound 5.66 0.00 0.00 0.00 5.66 0.00 5.66 Beef Philly Steak 2015-04-09 48/4 Ounce 6.50 0.00 0.00 0.00 6.50 0.00 6.50 Beef Philly Steak 4 Oz 2015-03-05 48/4 Ounce 7.20 0.00 0.00 0.00 7.20 0.00 7.20 Beverage Mix Grape 5VVZ CC -804 2015-04-09 72/5 Ounce 5.00 0.00 0.00 0.00 5.00 0.00 5.00 Page 1 of 15 atE ■ 0 a s ■ 0 a 215 Proposal for Inmate Food Service for Weld County Sheriff's Office Voucher/Invoice/Requisition Management NetMenu® assists Trinity staff to pay invoices in an easy, timely manner, ensuring that vendors deliver proper products in the quantities ordered. Voucher management frees up users to spend more time managing their operations by taking over many of the normal processes associated with paying invoices and tracking vouchers. The voucher entry process helps ensure that we pay the correct prices and that we receive the items we ordered. NetMenu Invoice by Product Group p Coffee Account Connection # : PO Delivery confirmation: Number: PO Date: Date: 4/15/2015 4/15/2015 Account Codes Purchases Product Group Rollup Product Group Debit Credit Beverages 411054 411054 41.38 Beverages 41.38 Beverages 41.38 Groceries 411039 411039 886.85 Groceries 886.85 Groceries 886.85 Paper Supplies 411075 411075 1,498.69 Paper Supplies 1,498.69 Paper Supplies 1,498.69 Order Total: 2,426.92 ■ O >fti ■ 0 a c 216 Proposal for Inmate Food Service for Weld County Sheriff's Office ENDUM WELD COUNTY USTICE I CE SERVICES DEPARTMENT FOOD SERVICES 1O Additional Notice to Bidders: In addition to the merchandise, equipment, services, compensation and timelines enu- merated in this Request for Proposals for Inmate Food Services by the Weld County Sher- iff's Office, Weld County further and herein this Addendum, seeks interested bidders to also include, propose and/or expand merchandise, equipment, and services at one (1) ad- ditional location under the distinct operational control of the Weld County Justice Ser- vices Department. All relevant expectations and qualifications outlined in the bid from the Sheriff's Office are applicable here unless otherwise noted. If the bidder can provide food services for the Weld County Sheriff's Office at the Main Jail, but not at the location listed below, or vice versa, it shall not disqualify them from consideration. The distinct location for the Weld County Justice Services Department is at: Alternative Sentencing Programs (Work Release Facility) 1390 N. 17th Ave. Greeley, CO 80631 Trinity has read, understands, and will comply. Bo Main Points of Contact: Weld County Justice Services Department (main administration) 90110th Avenue P.O. Box 758 Greeley, CO 80632 Trinity has read, understands, and will comply. Doug Frier, Director, 970-400-4847 derler@co.weld.co.us Dianna Campbell, Alternative Sentencing Prograins Director (Work Release Facil ity), 970- 400-2990, dcampbell@co.weld.co.us Trinity has read, understands, and will comply. a LL 0 a c • O a 217 Proposal for Inmate Food Service for Weld County Sheriff's Office 20 rt nn 'rn Destript en A. Work Release is an alternative sentencing program and separate facility placement option for the Courts in lieu of using the Weld County Jail for adult sentenced mis- demeanants and traffic violators, and/or as a condition of some felony probation offenders. The program permits offenders (clients) to continue working in the com- munity while satisfying a jail sentence. This program was previously operated by the Weld County Sheriff's Office and in January 2016 the Board of CountyCoinmis- sioners transferred it to the Weld County Justice Services Department. The building is considered a staff -secure facility, meaning it is not a locked down facility. Pre - pandemic, the average daily population at the Work Release Facility was approxi- mately 190. Today, it's close to 100 clients and slowly increasing. Trinity has read, understands, and will comply. B. The current vendor prepares and delivers approximately 30 meals daily (7 days a week, 365 days a year) to the Work Release Facility. It is anticipated this amount will stay relatively the same for any future contract period. For continuity of service and ease of administration, the objective is simply to bridge daily food services from the Sheriff's Office at the North Jail Complex to the Work Release Facility, however this is not a requirement. Trinity has read, understands, and will comply. C. The Work Release Facility has no onsite kitchen, and all food preparation must be done offsite and delivered. Clients in the facility can purchase food through a myriad of onsite vending options, which includes the provision of small entre meals. Clients can also store, retrieve and consume certain microwavable food products. This Ad- dendum seeks to supplement overall food services for the clientele and especially for those who cannot afford food purchase through the vending machines and/or who have special dietary needs. Trinity has read, understands, and will comply. N ch O Q N Lv a ;sat"; siE o -9 218 Proposal for Inmate Food Service for Weld County Sheriffs Office 3® Food Services Necessities® S me z re illustn ;Live in nature. A. The selected bidder shall be responsible to plan, coordinate, handle, prepare and provide nutritious meals daily for clients at the Work Release Facility and at a time(s) agreed upon by the Main Points of Contact in this Addendum. Food shall be prepared and delivered as soon as possible thereafter to the facility. Trinity has read, understands, and will comply. We will prepare meals for the Justice Department Services Unit at the Weld County Jail. Daily, the meals will be portioned and packaged as outlined in this Addendum as 3 meals of which one will be a hot meal. The meals will be delievered daily in a clean, climate controlled vehicle. Upon arrival at the Justice Department Services Bulding, the meals will be placed in the cold reach -in refrigerators for storage until use. The staff at teh Justice Department Servic- es Building will be responsible for distribution of meals to include re-threming of the hot meal prior to distribution. B. Provide at least three (3) meals, including one hot meal, in each 24 -hour period. Trinity has read, understands, and will comply. C. At preset times, communicate daily with designated Work Release staff on the num- ber of meals required for that day, which may include "to go, sack lunch" meals. Trinity has read, understands, and will comply. D. Prepare and deliver to the facility the number of meals requested for that day via the use of a clean, temperature -controlled vehicle and storage. Each individual meal should be prepared in a manner that is palatable and visibly pleasing and at appro- priate temperatures per food service industry standards. ft Trinity has read, understands, and will comply. F. Beverages are not needed, unless however, the beverage supplements the dietary and nutritious value of the meal(s). Trinity has read, understands, and will comply. F. All meals should be prepared, delivered and served in clean, disposable secure con- tainers or otherwise securely wrapped meal trays or sacks. Ideally, meal menus and portion sizes served at the Weld County Jail for each day should be commensurate at the Work Release Facility, unless otherwise agreed upon by the department and selected bidder. Trinity has read, understands, and will comply. 'o at c 'o -g? 219 Proposal for Inmate Food Service for Weld County Sheriff's Office G. Prepare special meals, approved by a registered dietician, as requested by Work Re- lease personnel including, but not limited to, medical, therapeutic and/or religious meals with condiments. Trinity has read, understands, and will comply. H. Work Release staff shall promptly store delivered meals in secure, onsite refrigera- tors. These items shall remain the property of Weld County. Trinity has read, understands, and will comply. L Work Release staff will be responsible to give out the meals to approved clients, for routine cleaning and housekeeping offood storage areas, and overall maintain high standards of sanitation per State and local regulations. Work Release staff shall be in control for removal of trash and garbage associated with daily food services. Trinity has read, understands, and will comply. J. The selected vendor shall be given prompt entry access to the facility for meal deliver- ies and always under the direct observation of Work Release/County personnel. Cli- ents may be asked to assist in the transfer offood from the vehicle(s) to storage areas in the facility; no independent assistance shall be done by clients with the selected bidder. Trinity has read, understands, and will comply. C If any unsafe or negligent work is observed, Weld County reserves the right to refuse access of any bidder personnel to the facility. In these instances, the bidder will be informed for resolution. The bidder and the department/Sheriff's Office shall work in cooperation with one another. Trinity has read, understands, and will comply. L. The selected vendor shall be responsive to any discrepancies or incomplete deliveries or concerns. Trinity has read, understands, and will comply. O CL 220. Proposal for Inmate Food Service for Weld County Sheriffs Office 40 Invicing, Compensation, Service and ainte ance Separation A. Bids should include provisions to separate accounts between the Weld County Sher- iff's Office and the Weld County Justice Services Department. Separation of accounts methods should propose the same and/or differences in equipment, installation, and services at the different locations. Trinity has read, understands, and will comply. B. The Weld County Justice Services Department shall pay the selected bidder a cost per meal basis. The selected bidder shall submit weekly (or as agreed upon by the par- ties) invoices to the department on dates agreed upon by the department and based upon the number of meals requested per day. The department shall reimburse the selected bidder for services billed pursuant to its normal procedures for payment by the Weld County Accounting Department and from the date of verification that services were satisfactorily performed. The department is interested in determin- ing which bid will result in the best service and at lowest cost. Overall, respondents are encouraged to provide a narrative summary explaining their reasons for their quoted rates. The successful bidder is expected to be aware of and to comply with all relevant law regarding provision of food services. If there are any changes to the law during a term of a contract, or if the changes alter the rates and/or service require- ments, the selected bidder and Weld County must first agree in writing prior to modi- fication of the agreement and before any implementation. Trinity has read, understands, and will comply. 50 ccounting Procedures A. The accounting procedures and internal financial controls of the selected bidder shall conform to generally accepted accounting practices in order that the costs allowed by the department's request can be readily ascertained and expenditures verified. Trinity has read, understands, and will comply. 221 Proposal for Inmate Food Service for Weld County Sheriff's Office 60 ` eports,, Rec rds d Ins =rectirtn f !tech s A. The selected bidder shall keep full and accurate records of the meals served to the Work Release Facility. A copy of the records shall be supplied to the department's designated representative with the invoices. In addition, the successful bidder shall retain all records related to the services provided for a term agreed upon by the par- ties after the termination of any agreement. All records related to the service provid- ed under this bid addendum request shall be available for auditing by Weld County at any time during regular working hours. Trinity has read, understands, and will comply. Z Award A. The selection committee consisting of the Weld County Sheriffs Office and the Weld County Justice Services Department, shall evaluate all responses submitted to this Bid request, to include all specifications listed in this Addendum. Each party will evaluate the food services needs at their respective locations and with attention to efficient scal- ability across operations. If deemed necessary by the Weld County Board of Commis- sioners, separate agreements by the Weld County Sheriff's Office and the Weld County Justice Services Department with the selected bidder may be necessary. It is the hope that one bidder will be selected to provide services for the Weld County Sheriff's Office at the jail and the Weld County Justice Services Department at its Work Release Facil- ity, but not a requirement for award of a contract. Trinity has read, understands, and will comply. END ':1' F ADDENDUM N N i 0 Q. N Q LPL 222 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #B2100124. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets. 4, The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the Did that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded to more than one vendor. FIRM Trinity Services Group, no. BUSINESS ADDRESS 477 Commerce Blvd. BY David M. Miller A� e� (Please print) CITY, Oldsmar FL 1=L DATE November 712021 ZIP 34677 TELEPHONE NO 813:8544264 SIGNATURE FAX 813-855-2330 TAX 'D # 59-3026703 CODE E-MAIL dave.miller@trinityservicesgroup.com *ALL BIDDERS SHALL PROVIDE A W-9 WITH THE SUBMISSION OF THEIR BID** WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER i #98-03551-0000. YOU DO NOT NEED TO SEND BACK. PAGES 1 -- 8. ATTEST: Weld County Clerk to the Board BY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy Clerk to the Board Steve Moreno, Chair APPROVED AS TO SUBSTANCE: Elected Official or Department Head Controller BID REQUEST#02100124 I _W:.:!1!!!111#11# Page 24 Form W -9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification O. Go to wwwdragov/Porn W9 for instruction and the latest information. Give Form to the requester. Do not send to the IRS. 1 Name (as shown on your Income tax return), Name is required on this line: do not loavo this line blank. TRINITY SERVICES GROUP I. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax ctaesIfloation of the parson whose name is entered on line 1. Chock only ono of the following seven boxes. 0 E Individual/solo proprietor Or singleernemmbor LLC PI C Corporation [ S Corporation Partnership ID Trust/estate Limited liability company. Enter the tax classification (C=G corporation, SaS corporation, P=Partnership) b Note: Check the appropriate box in the line above for the tax classification of the single member ownor. Do not check LLC if the LW Is classified as a single-nornbor LLC that is disregarded from the owner unless the owner of the LW is another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that Is disregarded from the owner should ohrck the appropriate box for !ha tax olasaifldation of Its owner. C Other (see instructions) I► - S Address (number, street, and apt, or suite no,) Soo instructions, 1260 ANDES BLVD 6 City, state, and ZIP code ST. LOUIS, MO 63132 ... 4 Exemptions (codes apply only to nAilnin nntlt's%, not individuals: coo Instructions on page 3): Exempt payee code (if any) 5 Exemption fmm FATCA reporting code (if any) pawlios to a caourns nrz tafriat °Waldo the WSJ 7 Ust account number(s) here (optional) Part I Requester's name and address (optional) Taxpayer Identification Number TIN Enter your TIN in the appropriate box, The TIN provided meat match ti1Q name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, solo proprietor, or disregarded entity, see the Instructions for Part I, later. For other entitles, It is your employer identification number (FIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line `1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number IMP or Employer idontificatlon number vs - 3 0 2 6 1 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or i am waiting for a number to be issued to me); and 2. l am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that l -am subject to backup withholding as a result of a failure to report alt Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a US. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that i am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, u are not required to sign the certification, but you must provide your correct TIN, See the instructions for Part f 1, later. Sign Here Signature of U.S. person ,M.. t Dots l General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to wwwirs,gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IFS must obtain your correct taxpayer Identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer Identification number (ATIN), Or employer Identification number (EIIN), to report on an Information return the amount paid to you, or other amount reportable on an information return, Examples of information returns Include, but are not limited to the following. Form 1099-INT (Interest earned or paid) • Form 109DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-R (stock or mutual fund sales and certain other transactions by brokers) • Form 1099n (proceeds from real estate transactions) Form 1099-K (merchant card and third party network transactions) • Form 1099 (home mortgage interest), 1098-E (student loan Interest), 1098-T (tuition) • Form 1099-0 (canceled debt) • Form 1099=A (acquisition or abandonment of secured property) Use Form W-9 only if you are a US. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIC, you might lbet subject to backup withholding, See What Is backup withholding, Cat, No. 10231X Form W-9 (Rev. 10-2018) Contract Form New Contract Request Entity Information Entity Name* Entity ID* TRINITY SERVICES GROUP INC gk0003'8726 ❑ New Entity? Contract Name* Contract ID 2022 CONTRACT FOR INMATE FOOD SERVICES INCL EXHIBIT 5489 A & 8, AWARDED UNDER BED 82100124 Contract Status CTB REVIEW Contract Lead MELEE Contract Lead Email rnelbeC co.weld.co.us;skohl graf@weldgov.com Contract Description* THIS IS THE NEW ESTABLISHED 2022 INMATE FOOD SERVICE FOR THE WCSO JAIL Contract Description 2 Contract Type CONTRACT Amount* $0.00 YES. Automatic Renewal IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHeadgweldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYA I I O RN EY @WELDG OV.COM RequestC Agenda Date 01/10/2022 Parent Contract ID Requires Board Approval YES Department Project # Due Date 01/06/2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA. Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase ont Effective Date Review Date* 10/01 /202.2 Renewal Date* 12/31/2022 Termination Notice Period Committed Delivery Date Expiration Date Contact Information Contact Info Contact Name Purchasing Purchasing Approver CONSENT Approval Process Department Head DONNIE PATCH DH Approved Date 01(03/2022 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 01(10/2022 Originator SKOHLGRAF Contact Type Contact Email Finance Approver CONSENT Contact Phone 1 Purchasing Approved Date 01/03/2022 Finance Approved Date 01/0312022 Tyler Ref # AG 011022 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Date 01/03/2022 To: Board of County Commissioners From: Lt. Matt Elbe Date: November 1, 2021 Subject: Inmate Food Services Bid #B2100124 Weld County received three (3) proposals regarding the provision of Inmate Food Services. Proposals were received from Trinity Services Group, Inc., Aramark Correctional Services, LLC, and Summit Food Services, LLC. Representatives from ail three companies attended the mandatory pre -bid conference and submitted their proposals accordingly. Lt. Matt Elbe, Lt. Marcy Roles -Foos, Director Stephanie Dandurand and Doug Erler evaluated the proposals based on the following six (6) criteria outlined in the RFP: Price, Food Preparation Procedures, Corporate Stability, Project Personnel, Security and Sanitation Procedures and Emergency Contingency Plan. Below is a matrix indicating the vendor name and their average score in each category from the evaluators: Evaluation Categories Trinity Services Group, Inc. Aramark Correctional Services, LLC Summit Food Services, LLC Price (0-25) 16.25 0 18.75 Food Preparation Procedures (0-50) 40 37.5 45 Corporate Stability (0-50) 47.5 40 38.75 Project Personnel (0-50) 44.5 41.25 28.75 Security and Sanitation Procedures (0-50) 42.5 40 41.25 Emergency Contingency Plan (0-25) 23.75 20 21.25 Total of Averages 214.5 178.75 193.75 It should be noted that Aram ark did not provide any pricing information in their proposal as requested in the REP. As a result, their proposal does not meet minimum requirements and it could not be completely evaluated without this information. Of the remaining two prospective vendors, Summit Food services, LLC was the low bid. However, the pricing indicated in their proposal deserves context. Summit proposed the least amount of staff to support operating food services at the Weld County Jail. Their staffing model consists of 3-4 FTEs less than what is currently being used and what was indicated in the RFP as the current staff numbers. It is also 3-4 FTEs less than the other vendor, Trinity Services Group, LLC. It is believed that this staffing Southwest Substation 4209 WCR 24 1/2 Longmont, Colorado 80504 (720) 652-4215 Fax (720) 652-4217 0' Headquarters 1950 O Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weidsheriff.com Southeast Substation 2950 9`h Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 2c�1— 2q ZS J 000 s 0 OCfA2 'E.1-1"3 CCA3WrN 'V STEVE REAMS model is grossly short sighted based on what the Sheriff's Office knows and understands to be the necessary minimum staff to safely and effectively run inmate food services. Additionally, with HB21- 271 changing the way inmate worker time is assigned, inmate labor is projected to decrease placing more of an emphasis on a robust staffing model from the food service vendor. Summit's staffing model does not take into account the details of the RFP,.fails to recognize the changing landscape of Colorado legislation related to inmate food services and is out of line with a reasonable proposal to facilitate inmate food services at the Weld County Jail. As a result of the findings, it is my recommendation that the Inmate Food Services contract be awarded to Trinity Services Group, Inc. fly Submitted, 41' Matthe% J. Elbe Lieutenant, WCSO Detention Division Southwest Substation 4209 WCR 24 1/2 Longmont, Colorado 80504 (720) 652-4215 Fax (720) 652-4217 Headquarters 1950 O Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com Southeast Substation 2950 9th Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page 12 Trinity j Summit 4 FTE 3Aramark I ADP !Jail Meal Cost Year Cost* ADP Meal Cost Year Cost*** ADP Meal Cost Year Cost 196-215 ' 3548 $ 835,287.90 1 500-549 1.07 $ 643,235.85 !N/A N/A NJA 1 216-235 3.308 $ 851,231.10 550-599 I 1.024 $ 671,646.72 236-255 3.107 $ 867,552.08 600-649 J 0.985 $ 699,995.18 l *No pricing I was submitted by this vendor. 2S6-275 2.937 $ 884,404.13 650-699 0.954 $ 730,196.37 276-295 2.79 $ 901,239.75 700-749 ! 0.928 $ 761,103.84 296-315 2.662 $ 918,19035 k 750-799 0.906 $ 792,663.93 P� 316-335 2.551 $ 935,770.58 800+ 0.885 TBD 336-355 2.452 $ 953,153.70 5 FTE i 356-375 1 2.363 $ 970,306.88 j - 376-395 2.284 $ 987,887.10 j I 396-415 2.213 $ 1,005,642.53 l_._ ADP 416-435 ! 2.149 $ 1,023,622.43 f 500-549 1.159 $ 696,738.65 436-455 2.09 $ 1,041,290.25 550-599 1.104 $ 724,119.12 456-475 I 2.0361 $ 1,058,974.50 600-649 1.059 $ 752,583.65 476-495 1.987 $ 1,077,003.68 650-699 1.022 $ 782,243.91 496-515 1.941 $ 1,094,578.43 700-749 0.991 $ 812,773.61 516-535 1.9 $ 1,113,067.50 750-799 0.963 $ 842,533.52 536-555 1.861 $ 1,130,976.23 ( 800+ 0.94 TBD I 556-575 1.825; I $ 1,149,065.63 I 576-595 1.791! $ 1,166,881.28 *$3.00/meal for "religious" meals as "common fare" or $6.50/meal for pre-packaged. 596-615 1.759; $ 1,184,554.58 **Cost refelcts work release meal pricing. high end of count range ( 616-635 1.731 $ 1,202,912.25 j***Year cost figured on 636-655 1.705§ $ 1,222,868.63 656-675 1.681 € $ 1,242,469.13 676-695 1.659' $ 1,262,540.48 696-715 1.638 $ 1,282,431.15 716-735 1.618I $ 1,302,206.85 1 I 736-755 1.5991 $ 1,321,933.28 756-775 1.581i $ 1,341,676.13 776-795 1.564 $ 1,361,501.10 796-815 1.548 $ 1,381,473.90 816+ 1.532 £ TBD i Year cost figured on high end of count range Selection Criteria Trinity Services Group, Inc. Scoring Results Criteria Description Scoring (See scale assoc. with each criteria) Price (0-25 points) All responses shall be rated from the common reference point of cost per meal in relation to inmate population ordered for the North Jail Complex. Responses should provide commission rates for use of North Jail Complex kitchen for off -site services at Work Release. - $0.50 per meal served to alternative programs. Commission is only $0.10 now. - Adjustments made per CPI/FAFH on an annual basis. - Cost per meal is high and higher than competitor proposal. Relative to higher wages and appropriate staffing levels - No mention of additional cost for religious meals. Each firm will be evaluated in the area of food - Follow ACA, NCCHC and other recognized standards. Food Preparation Procedures preparation, including menus, special diets, religious - Software system in place for standards and menu/recipe prep. (0-50 points) diets, quality assurance and production control - Solid food inspection process. - Standard menus have good variety. - Sample menus of vegan, vegetarian, medical, kosher and halal not provided. Each firm will be evaluated in four primary areas: - 36 years in the corrections food service industry. a. Ability to meet minimum standards - Several Colorado contracts. Corporate Stability (0-50 b. Ability to comply with the scope of RFP, mandatory - Specific references are given with contact information. points) requirements and specifications - Clear statements of compliance with requirements of RFP and job scope. c. Length of time firm has been in the business or - Good transition plan for taking over site. providing food services in the jaiUcorrectional setting - Well established contracts across the country — some in place for many years. d. Current and recent history of firm's past performance of a similar nature to the performance offered in response to the RFP with supporting evidence (letters of reference) regarding the quality of past performance and the reliability of responsiveness of the firm - References provided along with letters. BID PROPOSAL #B2 100124 Page 1 Project Personnel (0-50 points) Security and Sanitation Procedures (0-50 points) Emergency Contingency Plan (0-25 points) Each firm will be evaluated on its approach to personnel management including recruitment, compensation plan, training, supervision, scheduling, and staffing. The County requests that the current staff are retained at or above their current pay rate. a. Each firm shall provide evidence that specific training is provided to employees and representatives of any subcontractor in appropriate staff/offender relationships including sexual harassment and any form of sexual misconduct (inmate -on -inmate, staff -on - inmate, inmate -on staff) and the civil and criminal consequences of an inappropriate relationship. Firm's explanation of and adherence to solid security and sanitation procedures. This area should include a field kitchen or alternative to provide effective food service during an emergency that precludes use of the facility kitchen - Staffing matrix looks strong with appropriate coverage throughout the week and hours of operation. - Wages look competitive for sure and are higher than current wages and competitor proposals. - Employee benefits look good and offers options for folks. - Very transparent with pay and benefits for staff. - Training plan and orientation is strong encompassing important areas. - Have a leadership training track for staff. - Good kitchen operational practices outline to include safety and sanitation standards compliance. - Robust safety and sanitation training. Standardized curriculum. - Good inmate training and orientation process with objective evaluation from staff. - Attention to security training and contraband mitigation. - Emphasis on cleaning and inspection logs/reports. - 3 -day supply of food and disposable service ware on hand. - Emphasis on communication during emergencies with command staff. - Will work with mobile kitchen vendors. - Scenarios with associated plans are listed. - Emergency meal menu is only 2600 calories a day. BID PROPOSAL #61600124 Page 2 Selection Criteria Summit Food. Services, LLC Scoring Results Criteri ........•.� Description ..t.:..... —.w. ...e. . mw. n • m n ..... C,.., . Scoring (See scale assoc. with. each Criteria) I Price (0-25 points) All responses shall be rated from the common reference point of cost per meal in relation to inmate population ordered for the North Jail Complex. Responses should provide commission rates for use of North Jail Complex kitchen for off -site services at Work Release. l Food Preparation Procedures (0-50 points) Corporate Stability (0-50 points) Each firm will be evaluated in the area of food preparation, including menus, special diets, religious diets, quality assurance and production control Each film will be evaluated in four primary areas: a. Ability to meet minimum standards b. Ability to comply with the scope of RFP, mandatory requirements and specifications c. Length of time firm has been in the business or providing food services in the jail/correctional setting d. Current and recent history of firm's past performance of a similar nature to the performance offered in response to the RFP with supporting evidence (letters of reference) regarding the quality of past performance and the reliability of responsiveness of the firm - Although the price per meal is reasonable and in line with expectations, it is based on a small employee staffing matrix that is far under current staffing levels. - Religious meal price is expensive especially since it indicates that it is an extra $3.00 per meal for all meals and this is only for comnione fare it jumps to $6.50 a meal for pre-packaged!! May have to look at a blend of "common fare" and pre- packaged. - Annual price increase appropriately based on CPI-FAFFI. - Acknowledgement of dietary standards and accreditation bodies with compliance to those standards. Full ACA compliance. - Medical diets will be provided as well as religious. - Robust menu software - Do not provide meat option for religious meals with base menu. Added. cost. - Menu meets 2800/day requirement. - Looks like menu is cold breakfast, hot lunch and hot dinner. This is not in line with current practice but may work. Will affect staff from a prep and cleanup standpoint, - "Common fare" religious diet menu significantly lacks variety forcing us into a more expensive option. - vetetrarian ? .tons siplificarttv lack varier. - Did not provide full list of contracts as requested — only those in Colorado. - Did not provide list of terminated or lost contracts as requested. This is big deal and lacks the transparency we would like to see. - Fails to provide legal action history with a list of excuses. - General stability looks strong. Long-term player in corrections food service. - Multiple Colorado contracts — but most or recent and not well established. - No reference letters, but a list of agencies for references. BID PROPOSAL #82100124 Page I Project Personnel (0-50 points) Security and Sanitation Procedures (0-50 points) Emergency Contingency Plan (0-25 points) Each firm will be evaluated on its approach to personnel management including recruitment, compensation plan, training, supervision, scheduling, and staffing. The County requests that the current staff are retained at or above their current pay rate. a. Each firm shall provide evidence that specific training is provided to employees and representatives of any subcontractor in appropriate staff/offender relationships including sexual harassment and any form of sexual misconduct (inmate -on -inmate, staff -on - inmate, inmate -on staff) and the civil and criminal consequences of an inappropriate relationship. Firm's explanation of and adherence to solid security and sanitation procedures. This area should include a field kitchen or alternative to provide effective food service during an emergency that precludes use of the facility kitchen - There is serious concern over the low staffing levels presented in this proposal. They give 2 options which are 4 and 3 staff less than what we have now respectively. With inmate worker shortages currently and these projected to get worse, this does not took like a sustainable plan. - Some of the possible topics for staff training should be mandatory. - Food service director training looks robust. - Good employee recognition program - Inspections appear to be robust to confirm adherence to safety and sanitation standards. - Has a sample tray procedure. - Inventory and storage plan lacks specificity. - Training plan for sanitation for employees is good and standardized. - Comprehensive security plans and training for staff. - Emergency plan explained with 3 days of cold meal food on hand. - Will work with mobile kitchen vendors if need be. - Communication is key for them with crises. - Will use emergency menu if need be. - Many potential emergencies are listed with plan to address food service for each. BID PROPOSAL #B1600124 Page 2 a]L.i:y. a 00 10.4 040,0. � w .� ♦... r.er`-sr• e. -.0 a • Selection Criteria Aramark Correctional Services, LLC Scoring Results Criteria Price (0-25 points) Food Preparation Procedures (0-50 points) Description All responses shall be rated from the common reference point of cost per meal in relation to inmate population ordered for the North Jail Complex. Responses should provide commission rates for use of North Jail Complex kitchen for off -site services at Work Release. Each fine will be evaluated in the area of food preparation, including menus, special diets, religious diets, quality assurance and production control Scoring (See scale assoc. with each criteria) - Did not provide a pricing scale to allow the County to determine any sort of cost implications or to allow for an objective comparison between bidders. -Did not provide a commission rate as requested for use of the jail kitchen for the preparation of meals for ICCS/Work Release. - No pricing for religious meals which is a large concern considering potential prices could be high. Corporate Stability (0.50 points) Each frm will be evaluated in four primary areas: a. Ability to meet minimum standards b. Ability to comply with the scope of RFP, mandatory requirements and specifications c. Length of time firm has been in the business or providing food services in the jail/correctional setting d.. Current and recent history of firm's past performance of a similar nature to the performance offered in response to the RFP with supporting evidence (letters of reference) regarding the quality of past performance and the reliability of responsiveness of the firm. BID PROPOSAL #B2100124 - Menus built to national standards by license dieticians. - Consistency in menus managed by software which is positive. - Menus look good. Goo variety, good Halal and Kosher menus. - Menus presented are a bit more robust than whatwe typically see on site from them. - Robust menu development process, flexible options. - Meets caloric and nutritional requirements. - 3rd party inspections each year - Large corporation with many employees around the world. Although not just corrections oriented, they are a large corporation with stability as a whole. - Well known. in the corrections industry serving many jails, prisons and lock -ups. List ot_ Colorado jails hr f shrunk over the. past few years: - Good grasp on ACA accreditation and industry standards. - Many long-term contracts in place across the country. - They do not include some CO jails they lost contracts within their list as required?? - Do not appear to provide legal action information requested. Page 1 Project Personnel (0-50 points) Security and Sanitation Procedures (0-50 points) Each firm will be evaluated on its approach to personnel management including recruitment, compensation plan, training, supervision, scheduling, and staffmg. The County requests that the current staff are retained at or above their current pay rate. a. Each firm shall provide evidence that specific training is provided to employees and representatives of any subcontractor in appropriate staff/offender relationships including sexual harassment and any form of sexual misconduct (inmate -on -inmate, staff -on - inmate, inmate -on staff) and the civil and criminal consequences of an inappropriate relationship. Firm's explanation of and adherence to solid security and sanitation procedures. - The mobile platform looks positive with creating efficiencies for staff from onboarding to task management. - 8 staff here which they commit to again. Should be sufficient. - Will keep current Food Service Director. - Raising starting wage to $19.00/hour — this is good. But no mention of progression. Incentive bonuses are great to retain employees. - Onboarding meets all requirements for training staff. - Robust inmate worker orientation and training. - Safety and Sanitation starts with purchasing food. - Has food inventory management system to help preserve food safety. - Good food recall process. - 3rd party inspections each year. Emergency Contingency Plan (0-25 points) This area should include a field kitchen or alternative to provide effective food service during an emergency that precludes use of the facility kitchen - Provides a 3 -day contingency menu - Accounts for different types of emergencies from equipment and utilities, to security concerns. BID PROPOSAL #B1600124 Page 2 WELD COUNTY PURCHASING 1150 O Street, Room #107, Greeley, CO 80631 E -Mail: cmpeters(aweldgov.com E-mail: reverett(weldgov.com E-mail: rturW.weldgov.com Phone: (970) 400-4223, 4222 or 4216 DATE OF BID: OCTOBER 13, 2021 REQUEST FOR: INMATE FOOD SERVICES DEPARTMENT: SHERIFF'S OFFICE AND JUSTICE SERVICES BID NO: B2100124 PRESENT DATE: OCTOBER 18, 2021 APPROVAL DATE: NOVEMBER 1, 2021 VENDORS ARAMARK CORRECTIONAL SERVICES, LLC 2400 MARKET ST PHILADELPHIA, PA 19103 TRINITY SERVICES GROUP, INC 477 COMMERCE BLVD OLDSMAR, FL 34677 SUMMIT FOOD SERVICE, LLC 500 E 52ND ST NORTH SIOUX FALLS, SD 57104 THE SHERIFF'S OFFICE AND JUSTICE SERVICES DEPARTMENT ARE REVIEWING THE PROPOSALS. 2021-2925 11$ cool SO oOLIZ Hello