HomeMy WebLinkAbout20253065.tiffResolution
Approve Electronic Transaction Trading Partner Agreement to Establish Electronic
Data Interchange (EDI) Connection for Exchange of Protected Health Information
(PHI) for Employee Benefits Enrollment and Authorize Chair to Sign —
Elevance Health, Inc.
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with an Electronic Transaction Trading Partner
Agreement to Establish Electronic Data Interchange (EDI) Connection for the Exchange
of Protected Health Information (PHI) for Employee Benefits Enrollment between the
County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Department of Human Resources, and Elevance Health,
Inc., commencing upon full execution of signatures, with further terms and conditions
being as stated in said agreement, and
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Electronic Transaction Trading Partner Agreement to Establish
Electronic Data Interchange (EDI) Connection for the Exchange of Protected Health
Information (PHI) for Employee Benefits Enrollment between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Human Resources, and Elevance Health, Inc., be, and hereby
is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said agreement.
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2025-3065
PE0037
Electronic Transaction Trading Partner Agreement to Establish Electronic Data
Interchange (EDI) Connection for Exchange of Protected Health Information (PHI) for
Employee Benefits Enrollment — Elevance Health, Inc.
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 10th day of November, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro -Tern: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Excused
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-3065
PE0037
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Electronic Transaction Trading Partner Agreement
DEPARTMENT: Human Resources DATE: 11/03/2025
PERSON REQUESTING: Allison Palmer&Jill Scott
Brief description of the problem/issue:
A new Electronic Transactions Trading Partner Agreement is required to establish EDI connectivity with Anthem,
our new medical carrier.Without this agreement,we will be unable to securely transmit or receive enrollment
data files which may delay the setup and processing of employee benefit enrollments.
What options exist for the Board?
Consequences:Delays may impact employee coverage start dates and could result in administrative
inefficiencies.
Impacts:Increased workload for HR/Benefits staff and potential disruption to open enrollment timelines.
Possible delays in benefit coverage or inaccurate enrollment data.Risk of noncompliance with EDI standards
and less secure manual data handling.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):No additional direct costs
anticipated;electronic transmission reduces manual processing and administrative burden over time.
Recommendation:
Approve execution of the Electronic Transactions Trading Partner Agreement with Anthem to enable the secure
electronic exchange of enrollment data.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck dit•
Scott K.James
Jason S.Maxey
Lynette Peppier 44
Kevin D.Ross \ '
2025-3065
M O Pt 003-1
ELECTRONIC TRANSACTIONS TRADING PARTNER AGREEMENT—834 ONLY
This Electronic Transactions Trading Partner Agreement,("Agreement")is entered into by and
between[Entity Name:Weld County Government
("Direct Submitter"or"Trading Partner")and Elevance Health,Inc.for and on behalf of its health-plan
affiliates("Elevance Health").
In consideration for the direct exchange of Nonpublic Personally Identifiable Financial Information(as
defined under GLBA and hereinafter"NPFI")and of Protected Health Information(as defined under
HIPAA,including electronic Protected Health Information as defined under HIPAA and hereinafter"PHI")
pursuant to the terms of this Agreement,the parties agree as follows:
1. DEFINITIONS
1.1. "Companion Guide"means the specific details,requirements,processes and
implementation steps in furtherance of and in accordance with the ANSI Implementation Guides for the
applicable electronic transactions as published by Elevance Health.In addition,the Companion Guide
may also include general information and instructions on electronic data interchange with Elevance
Health,including,but not limited to,communications protocols,testing,requirements,and
acknowledgments,as may be updated by Elevance Health from time to time.
1.2. "Member"means any individual who is or will be eligible,as determined by the Plan,to
receive covered services under a Health Benefit Plan.References to"Covered Person"have the same
meaning as"Member".
1.3. "Plan"means:(i)Elevance Health or an affiliated health plan as designated by Elevance
Health;(ii)any Blue Cross and/or Blue Shield Plan;and/or(iii)a self-funded account which is
administered in whole or in part by Elevance Health,an affiliate or any Blue Cross and Blue Shield Plan.
1.4. "System"means the electronic transactions system(s)utilized by Elevance Health that
are described in the Companion Guide.
1.5. "Transaction"means electronic Enrollment or electronic eligibility information
transactions.
2. QUALIFICATION
2.1. Elevance Health Discretion for Selection Criteria.Elevance Health may,in its own
discretion,establish selection and/or performance criteria to determine whether a Trading Partner
qualifies(or continues to qualify)submit Transactions.However,in the event Trading Partner fails to
qualify,Elevance Health will provide Trading Partner with a list of available designated health care
clearinghouses,upon request by Trading Partner.
2.2. Direct Submitter Benchmarks.Trading Partner agrees it shall use its best efforts to
assure that no less than ninety-five percent(95%)of all Transactions transmitted to Elevance Health
from Trading Partner each month during the term of this Agreement(including any renewal term)shall
meet all requirements for acceptance through Elevance Health's electronic gateway,as set forth in
Elevance Health's Companion Guide.
Version 3.0 Revised June 28,2022
Previous Versions may not be used
20c5-3o(D5
3. TERM AND TERMINATION
3.1. Term.This Agreement shall commence upon execution by both parties and continue for
successive one-month terms on a month-to-month basis,subject to the terms and conditions of this
Agreement.This Agreement shall automatically renew from month-to-month,until terminated as set
forth below.
3.2. Termination.Either party may terminate this Agreement at any time upon thirty(30)
days written notice to the other party.Either party may terminate this Agreement immediately for
cause in the event the other party has materially breached the Agreement and the terminating party
reasonably believes:(a)such breach is incurable;(b)the other party is acting in material violation of any
applicable laws or regulations;or(c)the other party has breached the protections in this Agreement
regarding the maintenance of confidential or proprietary information.Upon termination of this
Agreement,all rights and licenses granted to Trading Partner hereunder shall terminate,and Trading
Partner shall immediately cease submitting to Elevance Health the electronic transactions covered
hereunder
4. DATA SUBMISSION
4.1. Trading Partner agrees to submit and transactions to or from Elevance Health only in the
specific format and code sets as set forth by Elevance Health in the Companion Guide.Trading Partner
certifies that all data transmitted hereunder is accurate and truthful to the best of Trading Partner's
knowledge.Electronic transmissions shall not be deemed to have been accepted by Elevance Health
until Trading Partner receives the acknowledgement specified in the Companion Guide for the
applicable electronic transaction.If any electronic transmissions are received in an unintelligible or
garbled form,the receiving party shall promptly notify the originating party(if identifiable from the
received data)in a reasonable manner.If the originating party cannot be identified,no notice will be
required.Trading Partners bear the risk of any system failures that result in failed or garbled
transmissions of Transactions they originate.Trading Partner must resubmit any failed or garbled
transmission in order for an electronic transaction to be effective.Whenever possible,Elevance Health
will re-queue data that was not successfully transmitted.Elevance Health shall not be liable for any
damages or expenses resulting from erroneous or failed transmissions or lost data including,but not
limited to,lost profits.Trading Partner agrees to correct and resubmit any and all submissions it makes
to Elevance Health that are not in accordance with the then current requirements of the Companion
Guide
5. ELECTRONIC SIGNATURES
Trading Partner acknowledges and agrees that Trading Partner:
(i) shall comply with any and all minimum system specifications that Elevance Health
provides to it;
(ii) shall adopt as its signature the electronic identification(s)that Elevance Health requires
in connection with the electronic transmission of the transaction data to Elevance Health("Signatures"),
and that such Signatures shall be relied upon by Elevance Health to verify that Trading Partner
originated the transmission of the transaction to Elevance Health;and
Version 3.1 Revised November 19,2024
Previous Versions must not be used
(iii) shall be bound by the electronic transactions Trading Partner transmits to Elevance
Health pursuant to this Agreement in the same manner Trading Partner would be obligated and bound
by a written document,to the extent such transaction contains a Signature,and such transaction shall
constitute an"original"document when printed from electronic files and records established and
maintained by either party in the normal course of business.Trading Partner agrees not to contest the
validity or enforceability of documents transmitted with Signatures properly received by Elevance
Health,under the provision of any applicable law relating to whether certain agreements are to be in
writing or signed by the party to be bound thereby.Trading Partner expressly waives any right to object
to the validity of a transaction solely on the grounds that communication between Elevance Health and
the Trading Partner on behalf of itself or its Client Providers occurred electronically.
6. COMPLIANCE WITH STANDARD TRANSACTIONS
6.1. Compliance with Standard Transactions.Each party shall comply with and shall require
any subcontractor or agent involved with the conduct of Standard Transactions(defined under HIPAA)
to comply with each applicable requirement of 45 C.F.R.Part 162.Upon request and on a mutually
agreeable date and within a reasonable time after execution of this Agreement,Trading Partner agrees
to cooperate with Elevance Health and test transactions that Trading Partner will transmit electronically
to or receive electronically from Elevance Health,using Elevance Health's tool for electronic compliance
testing.
6.2. Prohibited Actions.Trading Partner will not,and will not permit Trading Partner's
subcontractors or agents,to:(i)change the definition,data condition,or use of a data element or
segment in a Standard Transaction;(ii)add any data elements or segments to the maximum defined
data set;(iii)use any code or data element that is marked"not used"in the Standard Transaction's
implementation specification or is not in the Standard Transaction's implementation specification;or(iv)
change the meaning or intent of the Standard Transaction's implementation specification(s).
7. INFORMATION SAFEGUARDS AND PROHIBITIONS ON UNAUTHORIZED USE OR DISCLOSURE
7.1. Information Safeguards.Trading Partner shall maintain and use appropriate and
effective administrative,technical and physical safeguards,in compliance with Social Security Act§
1173(d)(42 U.S.C.§1320d-2(d)),45 C.F.R.§164.530(c)and any other applicable implementing
regulations issued by the U.S.Department of Health and Human Services,Title V of the Gramm-Leach-
Bliley Act(15 U.S.C.§6801 et seq.)and all other laws and regulations relating to privacy and
confidentiality of PHI,reasonably designed(i)to ensure the integrity,confidentiality,security and
availability of PHI and NPFI;(ii)to prevent any reasonably anticipated unauthorized or prohibited use or
disclosure of PHI or NPFI received from Elevance Health;(iii)to protect against any reasonably
anticipated threats or hazards to the security or integrity of such information;and(iv)to ensure
compliance with this Agreement by Trading Partner's workforce.Trading Partner agrees to keep these
security measures current and to document these security measures in written policies,procedures,or
guidelines.Specifically,without limitation,each party shall properly use all necessary security
procedures to ensure that all transmissions of data are authorized and to protect the data from
improper access.
7.2. Prohibition on Unauthorized Use or Disclosure.Trading Partner shall neither Use nor
Disclose(as defined under HIPAA and GLBA,as applicable)PHI or NPFI received from Elevance Health or
Version 3.1 Revised November 19,2024
Previous Versions must not be used
from another Trading Partner of Elevance Health,except as permitted or required by this Agreement or
by law.
8. AMENDMENTS
Elevance Health retains the right to amend this Agreement(including the Companion Guide),
any attachments or addenda,by providing notice to Trading Partner in advance of the effective date of
the amendment as set forth below:
(i) Minor Amendments.Elevance Health will provide notice at least ten(10)Trading
Partner business days in advance of the effective date of the amendment for amendments to a
Companion Guide that do not require Trading Partner to take any affirmative action on its part.
Elevance Health may communicate such notice to Trading Partner by any means reasonably calculated
to reach Trading Partner.If Trading Partner decides not to accept the amendment,Trading Partner has
the right to terminate this Agreement in accord with section 3.2.
(ii) Substantive Amendments.Elevance Health will provide notice at least thirty(30)Trading
Partner business days in advance of the effective date of the amendment for substantive amendments
that require Trading Partner to take affirmative action on its part or which change Trading Partner's legal
rights or obligations under this Agreement.Elevance Health may communicate such notice to Trading
Partner by providing notice in accordance with the Administrative Services Agreement between the
parties if Trading Partner is a Group Health Plan,or in accordance with Paragraph 9.10 of this
Agreement.If Trading Partner decides not to accept the amendment,Trading Partner has the right to
terminate this Agreement by providing written notice within the thirty(30)Trading Partner business
days from receipt of such notice from Elevance Health.Trading Partner's termination shall take effect
fifteen(15)days from the date Trading Partner has provided notice of Trading Partner's intention to
terminate pursuant to this Section.Failure of Trading Partner to provide such notice to Elevance Health
within the time frame described herein will constitute acceptance of the amendment by Trading
Partner.
(iii) Categorizing an Amendment.Elevance Health,in its sole discretion,will determine in
good faith whether notice must be provided under subparagraph(i)or(ii)above.
9. GENERAL TERMS
9.1. Waiver.No mere delay or failure to exercise any right or remedy will operate as a waiver
thereof,and no waiver of any breach shall constitute a waiver of any other breach or of future
performance of this Agreement in its entirety.
9.2. Compliance and Standards Programs.Each party intends to comply with all applicable
federal and state laws and regulations,and to that end each maintains an effective Compliance Program
and Standards of Business Conduct and expects the other party to respect and observe the existence of
these.
9.3. Conformity to Changes in the Law.Both parties shall comply with all requirements of
the law relating to their obligations under this Agreement,and maintain in effect all permits,licenses,
and governmental and board authorizations and approvals as necessary for business operations.From
Version 3.1 Revised November 19,2024
Previous Versions must not be used
Docusign Envelope ID:2080F968-AA7C-4F56-9D43-4D7461692C79
time to time local,state or federal legislative bodies,boards,departments or agencies may enactor
issue laws,rules,or regulations pertinent to this Agreement.In such event,Trading Partner agrees to
immediately abide by all said pertinent laws,rules,or regulations and to cooperate with Plan and
Elevance Health to carry out any responsibilities placed upon Plan,Elevance Health or Trading Partner
by said laws,rules,or regulations,subject to Trading Partner's right to terminate as set forth under this
Agreement.In the event of a conflict between this Section and any other Section in this Agreement,this
Section shall control.
9.4. Governing Law.The parties agree that the interpretation and legal effect of this
Agreement shall be governed by the laws of the United States,where applicable,and by the laws of the
State of Indiana,without regard to any laws concerning conflict of laws.
9.5. Severability.In the event that any term or provision of this Agreement is held to be
illegal,invalid or unenforceable under any applicable law,such term shall be deemed severed from this
Agreement and the remaining terms and provisions shall remain unaffected thereby.
9.6. Entire Agreement.This Agreement,any attachments,amendments,and any Companion
Guide provided by Elevance Health(including updates)together represent the entire Agreement
between the parties and supersedes all prior and contemporaneous oral and written agreements,
representations,warranties and understandings regarding the subject matter hereof.
9.7. Force Majeure.Neither party shall be liable for any delay or failure in performance
caused by any occurrence or contingency beyond its reasonable control,including,but not limited to,
earthquake,labor disputes,riots,government requirements and inability to secure materials on a timely
basis
9.8. No Third-Party Beneficiaries.This Agreement is made solely for the benefit of the parties
hereto and shall not be deemed to be for the benefit of any third party.
9.9. No Publicity.Neither party shall,without the prior written consent of the other party
("Consenting Party")in each instance(which consent may not be unreasonably withheld),refer to the
existence or subject matter of the Contract,state that party or any of their affiliates maintain a contractual
relationship with the Consenting Party,or use the name or any trade name,trademark,or service mark
of Consenting Party or any of its Affiliates in any press release,advertising or promotional materials,or
represent that any product or service has been endorsed or approved by Consenting Party.However,after
Trading Partner Agreement is executed and data exchange is implemented,Elevance Health may be listed
as a payer that exchanges data with Trading Partner.
9.10. Notices.Any notice required to be given pursuant to the terms and provisions of this
Agreement(other than notice of an amendment to this Agreement pursuant to Section 3.2 above)shall
be in writing and shall,unless otherwise set forth in this Agreement,be:(1)hand-delivered;(2)sent via
electronic transmission to the electronic transmission location of record with a copy of the writing and
confirmation mailed postage prepaid by regular mail;or(3)sent postage prepaid by regular mail,to the
parties at the addresses set forth below,except that notice of termination shall be in writing and either
hand-delivered or sent postage prepaid by certified mail,return receipt requested.Such address may be
changed from time to time by written notice to the other party.Unless otherwise set forth in this
Agreement,notice shall be effective on the date of the postmark,the facsimile confirmation date or the
Version 3.1 Revised November 19,2024
Previous Versions must not be used
Docusign Envelope ID:2080F968-AA7C-4F56-9D43-4D7461692C79
email confirmation date.All notices required or permitted under this Agreement shall be sent to the
recipient as follows:
For Elevance Health,Inc.:
Attn:Elevance Health Trading Partner Agreements
Elevance Health,Inc.
James Sherwood OPW
220 Virginia Avenue
Indianapolis,IN 46204
For Trading Partner:
Attn:Jill Scott
Company Name:Weld County Government
Address:1150 O Street
City/ST/zip:Greeley,CO 80631
Phone 970-400-4234
IN WITNESS WHEREOF,Elevance Health and Trading Partner execute this Agreement to be effective
upon full execution,as indicated by the date below.
Trading Partner:Board of County Commissioners,
Weld County,Colorado
jeL
By:% �� Attest: err lei
Esther E.Gesick,Clerk to the Board nric ...,
Name:Perry L.Buck i 6iltz 1119
Title:Chair B
NOV 1 0 M5 Deputy Clerk to the Board / 1,‘ti
Date:
Elevance Health Docusis w by:
E, t s S(,u,rwoe1.
By: 8SCnDA9042D4401...
James Sherwood
Name:
Title: Director EDI, EOM Operations
11/12/2025
Date:
Version 3.1 Revised November 19,2024
PreviousverRons must not be used
2On.-3O1D5
Houstan Aragon
From: Byron Howell
Sent: Thursday,November 6,2025 11:26 AM
To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Adria Schiel;Will
Grumet;Rusty Williams;Jill Scott;Amy Dyer
Cc: CTB;Chris D'Ovidio;Allison Palmer;Brandy Peterson
Subject: RE:SIGNATURE REVIEW:Electronic Transaction Trading Partner Agreement to Establish
Electronic Data Interchange(EDI)Connection for Exchange of Protected Health
Information(PHI)for Employee Medical Benefits Enrollment-Elevance Health,Inc.
All,
I did some research to learn more about Elevance Health and what this is about.I am comfortable with it
as it appears compliant with applicable legal standards/requirements for EDI connection for the type of
information being exchanged.So approved as to form from me.
Byron L.Howell
Assistant Weld County Attorney
Weld County Attorney's Office
1150 0 Street
Greeley,Colorado 80632
970-400-4394
STATEMENT OF CONFIDENTIALITY&DISCLAIMER:The information contained in this email message is attorney
privileged and confidential,intended only for the use of the individual or entity named above.If the reader of this
message is not the intended recipient,you are hereby notified that any dissemination,distribution or copy of this
email is strictly prohibited.If you have received this email in error,please notify us immediately by replying and
delete the message.Thank you.
From:Houstan Aragon<haragon@weld.gov>
Sent:Thursday,November 6,2025 11:09 AM
To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy
<mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet
<wgrumet@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Jill Scott<jscott@weld.gov>;Amy Dyer
<adyer@weld.gov>
Cc:CTB<CTB@co.weld.co.us>;Chris D'Ovidio<cdovidio@weld.gov>;Allison Palmer<apalmer@weld.gov>;Brandy
Peterson<bpeterson@weld.gov>
Subject:SIGNATURE REVIEW:Electronic Transaction Trading Partner Agreement to Establish Electronic Data Interchange
(EDI)Connection for Exchange of Protected Health Information(PHI)for Employee Medical Benefits Enrollment-
Elevance Health,Inc.
Good morning,
Please review and advise as to placement on the Monday,November 10,2025,Agenda.Please
Note:Staff indicated this is a non-financial agreement.Please also remember to reply-all to this
email.
Department Head(Jill)-Please respond for approval as to substance in the Agreement.
1
Finance(Rusty/Chris)—Please respond for acknowledgement of no Financial Terms.
Legal—Please respond for approval as to Form.
Thank you,
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk:970-400-4224
P.O.Box 758,1150 O St.,Greeley,CO 80632
OU000
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Rusty Williams
Sent: Thursday,November 6,2025 1:37 PM
To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Byron Howell;Adria
Schiel;Will Grumet;Jill Scott;Amy Dyer
Cc: CTB;Chris D'Ovidio;Allison Palmer;Brandy Peterson
Subject: RE:SIGNATURE REVIEW:Electronic Transaction Trading Partner Agreement to Establish
Electronic Data Interchange(EDI)Connection for Exchange of Protected Health
Information(PHI)for Employee Medical Benefits Enrollment-Elevance Health,Inc.
Hi,Houstan.
No issues for Finance.
Thanks.
From:Houstan Aragon<haragon@weld.gov>
Sent:Thursday,November 6,2025 11:09 AM
To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy
<mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet
<wgrumet@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Jill Scott<jscott@weld.gov>;Amy Dyer
<adyer@weld.gov>
Cc:CTB<CTB@co.weld.co.us>;Chris D'Ovidio<cdovidio@weld.gov>;Allison Palmer<apalmer@weld.gov>;Brandy
Peterson<bpeterson@weld.gov>
Subject:SIGNATURE REVIEW:Electronic Transaction Trading Partner Agreement to Establish Electronic Data Interchange
(EDI)Connection for Exchange of Protected Health Information(PHI)for Employee Medical Benefits Enrollment-
Elevance Health,Inc.
Good morning,
Please review and advise as to placement on the Monday,November 10,2025,Agenda.Please
Note:Staff indicated this is a non-financial agreement.Please also remember to reply-all to this
email.
Department Head(Jill)-Please respond for approval as to substance in the Agreement.
Finance(Rusty/Chris)—Please respond for acknowledgement of no Financial Terms.
Legal—Please respond for approval as to Form.
Thank you,
COUNTY,c0
Houstan Aragon
Deputy Clerk to the Board
Desk:970-400-4224
P.O.Box 758,1150 0 St.,Greeley,CO 80632
o® u ®O
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Onbase
Sent: Thursday, November 13, 2025 9:10 AM
To: CM-ClerktoBoard; Brandy Peterson; CM-HumanResources-DeptHead
Subject: Fast Tracked Contract ID (10098)
Contract# 10098 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: ELEVANCE HEALTH INC
Contract Name: ELECTRONIC TRANSACTION TRADING PARTNER AGREEMENT Contract Amount: $0.00 Contract
ID: 10098 Contract Lead: BPETERSON
Department: HUMAN RESOURCES
Review Date: 10/12/2028
Renewable Contract: NO
Renew Date:
Expiration Date:11/12/2028
Tyler Ref#: 2025-3065
Thank-you
1
Houstan Aragon
From: Houstan Aragon
Sent: Wednesday, November 12, 2025 11:24 AM
To: Allison Palmer;Jill Scott; Esther Gesick
Cc: Brandy Peterson
Subject: RE: Elevance Health Agreement
Thanks,Allison. Now that we have Banner squared away and the finalized copy of the agreement. I will work with
Brandy tomorrow to walk her through how to fast track this agreement to place into maintenance for the timeclock
feature to begin.
Best,
WE—Ea
cowry,co
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 0 St., Greeley, CO 80632
013000
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Allison Palmer<apalmer@weld.gov>
Sent: Wednesday, November 12, 2025 11:20 AM
To: Houstan Aragon <haragon@weld.gov>; Jill Scott <jscott@weld.gov>; Esther Gesick<egesick@weld.gov>
Cc: Brandy Peterson <bpeterson@weld.gov>
Subject: RE: Elevance Health Agreement
Good morning,
Attached is the fully executed agreement.Thanks for the help on this one!
Ajatuop
WEI4
couNry,co
Allison Palmer
Benefits and Leave Manager
Human Resources
Desk: 970-400-4265
P.O. Box 758, 1150 0 St., Greeley, CO 80632
0 X 0 0 0
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication.Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Houstan Aragon <haragonPweld.gov>
Sent: Monday, November 10, 2025 9:52 AM
To:Jill Scott<iscott@weld.gov>; Esther Gesick<egesick@weld.gov>; Allison Palmer<apalmer@weld.gov>
Cc: Brandy Peterson <bpeterson(a@weld.gov>
Subject: RE: Elevance Health Agreement
Good morning,
Attached is a copy of the partially executed agreement that was approved this morning.This has been marked as a
CTB Temp document until we're able to receive a fully executed copy back once Elevance Health, Inc., has signed
to be able to finalize our records.
Brandy—Please note:With the pending request for the OnBase portion after-the-fact, once you get the green light
from Accounting that the vendor is added, please let me know what the Contract ID number is that the system
generates so that I can help track it, and so that I can go back and edit the agenda to reflect said number.
Kindly,
J
COUNT
Y.
Houstan Aragon
Deputy Clerk to the Board
Desk: 970-400-4224
P.O. Box 758, 1150 0 St., Greeley, CO 80632
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From:Jill Scott<jscott@weld.gov>
Sent: Monday, November 10, 2025 9:36 AM
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