HomeMy WebLinkAbout20250520.tiffResolution
Approve Amendment #5 to Leave Management Services Agreement and Authorize
Chair to Sign — UPMC Benefit Management Services, Inc., dba WorkPartners
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #5 to the Leave Management
Services Agreement between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human
Resources, and UPMC Benefit Management Services, Inc., dba WorkPartners,
commencing January 1, 2025, and ending December 31, 2025, with further terms and
conditions being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment #5 to the Leave Management Services Agreement between
the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Resources, and
UPMC Benefit Management Services, Inc., dba WorkPartners, be, and hereby is,
approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 24th day of February, A.D., 2025, nunc pro tunc January 1, 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro -Tern: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc:pE( s/AD/6P)
02/28/25
2025-0520
PE0037
CorrlvaIDV890-1
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS AROUND TITLE: WorkPartners FMLA Management Contract Renewal and Amendment Rate Increase
DEPARTMENT: Human Resources DATE: 11/21/2024
PERSON REQUESTING: Michelle Raimer / Amy Dyer / Jill Scott
Brief description of the problem/issue: WorkPartners FMLA Management contract ID #7785 is due for
renewal with a requested .07 cent Per Employee Per Month (PEPM) rate increase from $2.68 to $2.75.
What options exist for the Board? 1) Approve renewal and rate increase amendment to continue contract
agreement. 2) Disapprove renewal requiring additional fee negotiation or going out for bid.
Consequences: Changes to budget for line item. Staff time to negotiate rate and/or pursue EFP for new
FMLA Third Party Administrator (TPA).
Impacts: Minimal impact with the rate increase aligning with other leave absence management TPA
provider contract fees.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Our Per Employee Per Month
(PEPM) would increase by .07 cents from $2.68 to $2.75.
Recommendation: Recommend approval.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem tc0
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Saine
2025-0520
2/2(4 PEOU31
Docusign Envelope ID: 42572521-F623-4838-80DA-B1183FAF689B
FIFTH AMENDMENT TO LEAVE MANAGEMENT SERVICES AGREEMENT
THIS FIFTH AMENDMENT TO LEAVE MANAGEMENT SERVICES AGREEMENT
(the "Fifth Amendment"), effective January 1, 2025, is entered into by and between UPMC Benefit
Management Services, Inc., d/b/a Workpartners ("Workpartners") and County of Weld
("County"). Workpartners and County may be individually referred to as a "Party," and shall be
collectively referred to as the "Parties."
WHEREAS, Workpartners and County are Parties to a Leave Management Services
Agreement effective August 20, 2019 (the "Agreement"), as amended, whereby Workpartners
agreed to provide certain leave management administration and information services, as further
set forth in the Agreement; and
WHEREAS, the Parties have agreed to amend the Agreement in certain respects.
NOW, THEREFORE, in consideration of the mutual obligations set forth below and in the
Agreement, and intending to be legally bound hereby, the Parties agree to amend the Agreement
as follows:
1. Exhibit B of the Agreement is hereby deleted in its entirety and replaced with
Exhibit B attached to this Fifth Amendment.
2. The remainder of the Agreement shall remain in full force and effect, and the only
provisions being amended are those specifically set forth in this Fifth Amendment.
IN WITNESS WHEREOF, the Parties have executed this Fifth Amendment effective as of
January 1, 2025.
UPMC BENEFIT MANAGEMENT SERVICES, Board of County Commissioners
INC. Weld County, Colorado
Signed by:
By: CQ1n,dYtJU Q f��.t.
W,BES007M94FO..
Title: President
Date: 2/18/2025
"Perry 11 Buc
Title:Chair
Date: FEB 2 4 2025
Attest: dia4A) v• �"r°'
Esther EE.j.��Gees�sii�ck Clerk to the Board
By:�. S tee Q .
Deputy Clerk to the Board
Docusign Envelope ID: 42572521-F623-4838-80DA-B1183FAF689B
Exhibit B
Fee Schedule
Absence Management Services
Additional file feeds
Custom File Layout
Leave Administration
Standard Reporting
Ad hoc reporting and Customized Reporting
Training and Onsite Meetings
Second- and Third -Opinion Services
$2,500 if needed
$5,000 if needed
Leave Management Services
$2.75 PEPM
Included
Quoted prior to work at $175/hour Such fees shall only become due after i) receipt by
Company of a written quote provided in advance and ii) upon Company's express written
permission
Travel expense payable by client with documentation (mileage as dictated by the IRS) Such
fees shall only become due after i) receipt by Company of a written quote provided in
advance and ii) upon Company's express written permission
Pass through cost to the Client Such fees shall only become due after i) receipt by Company
of a written quote provided in advance and ii) upon Company's express written permission.
Contract Form
Entity Information
Entity Name* Entity ID*
UPMC BENEFIT MANAGEMENT @00042229
SERVICES INC
Q New Entity?
Contract Name* Contract ID
WORK PARTNERS - FMLA MANAGEMENT RATE 8907
INCREASE
Contract Status
CTB REVIEW
Contract Lead *
BPETERSON
Contract Lead Email
bpeterson@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CONTRACT ID #7785 DUE FOR RENEWAL WITH REQUEST .07 CENT PER EMPLOYEE PER MONTH RATE INCREASE
FROM $2.68 TO $2.75
Contract Description 2
Contract Type*
AMENDMENT
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN RESOURCES
Department Email
CM-
HumanResources@weld.g
ov
Does Contract require Purchasing Dept. to be
Department Head Email included?
CM-HumanResources-
DeptHead@weld.gov
Requested BOCC Agenda Due Date
Date* 02/20/2025
02/24/2025
Will a work session with BOCC be required?*
NO
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
7785
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
11/17/2025
Committed Delivery Date
Renewal Date
Expiration Date*
12/31/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JILL SCOTT CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
02/20/2025 02/20/2025 02/20/2025
Final Approval
BOCC Approved Tyler Ref #
AG 022425
BOCC Signed Date Originator
BPETERSON
BOCC Agenda Date
02/24/2025
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