HomeMy WebLinkAbout20251372.tiffOunivad- In c(56i lc
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Intergovernmental Agreement Amendment #4 for the Purchase of Food
Preparation Services with the University of Northern Colorado
DEPARTMENT: Human Services DATE: May 6, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: In 2021, the Department entered into an Intergovernmental
Agreement with the University of Northern Colorado, known to the Board as Tyler ID 2021-1460, to
provide food preparation services for the Weld County Senior Nutrition Program.
Since the contract was executed the following amendments have been approved by the Board:
June 27, 2022 - Amendment #1, known to the Board as Tyler ID# 2022-1826, to extend term
date through June 30, 2023.
June 21, 2023 — Amendment #2, known to the Board as Tyler ID# 2023-1758, to extend term
date through June 30, 2024, and to amend Paragraph 3. and 4.
June 19, 2024 — Amendment #3, known to the Board as Tyler ID# 2024-1625, to extend term
date through June 30, 2025, and to amend Paragraph 3. and 4.
The Department is now requesting to issue Amendment #4 to amend the agreement as follows:
1. Extending the agreement through June 30, 2026.
2. Update holiday closure dates.
3. Update payment terms:
• Increase the price per meal from $8.53 to $8.73.
• Increase the December prime rib meal allowance from $2,768.13 to $2,968.13.
• Add average cost of meals per month will not exceed $2.95.
• Change from 1% milk to 2% milk
What options exist for the Board?
Approval of the Intergovernmental Agreement Amendment #4.
Deny approval of the Intergovernmental Agreement Amendment #4.
Consequences: Weld County AAA Senior Nutrition Program will not have a current agreement
with UNC for food preparation services.
Impacts: Weld County AAA Senior Nutrition Program will not be able to provide meals to the
eligible citizens of Weld County.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Funded through Older American Act
Pass -Around Memorandum; May 6, 2025 - CMteomeni-a� 2025-1372 e l (1�3`9
5/t �i/Z5 5/19/25 ����
Recommendation:
• Approval of the Intergovernmental Agreement Amendment #4 and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
ab
$ik/
Pass -Around Memorandum; May 6, 2025 — CMS ID 9396
AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND UNIVERSITY OF NORTHERN COLORADO
This Agreement Amendment made and entered into 1 eriliday of M ,2025
by and between the Board of Weld County Commissioners, on behalf of the Weld ounty
Department of Human Services, hereinafter referred to as the "Department", and the
University of Northern Colorado, Division of Student Affairs for the benefit of Dining Services,
hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for the Purchase of Food
Preparation Services, (the "Original Agreement") identified by the Weld County Clerk to the
Board of County Commissioners as document No. 2021-1460, approved on June 2, 2021.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance w'th the terms of the Original Agreement and any previously adopted
amendment, which is incorporated by reference herein, as well as the terms provided
herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
The Original Agreement was set to end on June 30, 2022.
The Original Agreement was amended on:
• June 19, 2024 to extend term date through June 30, 2025 and to amend
Paragraph 3. and 4, known to the Board as Tyler ID# 2024-1625.
• June 21, 2023 to extend term date through June 30, 2024 and to amend
Paragraph 3. and 4, known to the Board as Tyler ID# 2023-1758.
June 27, 2022 to extend term date through June 30, 2023, known to the
Board as Tyler ID# 2022-1826.
These (Amendments, together with the Original Agreement, constitutes the entire
understanding between the parties. The following additional changes are hereby
made tP the current Agreement and effective July 1, 2025:
1. Par graph 2. Terms.
This agreement is being renewed and shall be effective for the period July 1,
202
through June 30, 2026.
2. Paragraph 3. Closures.
i. The following dates are identified as preplanned closures for the 2025-2026
Fiscal year
1. Martin Luther King Jr. Day (January 19, 2026)
2. President's Day (February 16, 2026)
3. Memorial Day (May 25, 2026)
4. Juneteenth (June 19, 2026)
5. Independence Day (July 4, 2025)
6. Labor Day (September 1, 2025)
7. Veterans Day (November 11, 2025)
8. Thanksgiving Day (November 27, 2025)
9. Day after Thanksgiving (November 28, 2025)
10. UNC Holiday Break (December 22, 2025 to January 2, 2026)
3. Paragraph 4. Payment Terms.
a. Contractor shall submit monthly financial and programmatic reports by the
10th of each month for meals provided during the previous month;
Contractor shall be reimbursed on a monthly basis;
b. County shall reimburse Contractor $8.73 for a complete meal that meets
current nutritional standards, including a % half pint of 2% milk. The Weld
County Meals Program will be on the following three (3) month menu
cycle:
• Winter: December, January and February
• Spring: March, April and May
• Summer: June, July and August
• Fall: September, October and November
This cycle will undergo periodic adjustments and updates throughout the
year to accommodate consumer preferences and incorporate fresh fruits
and vegetables when seasonally appropriate. The core structure of the
menu will remain largely intact to mitigate food cost and waste. The
average cost of the meals per month will not exceed $2.95.
c. County shall reimburse Contractor $0.00 per salad bar serving. No salad
bar will be used for this fiscal year;
d. County shall reimburse Contractor at negotiated rates for special program
enhancements;
i. Enhancements include up to $2,968.13 each December for the
Prime Rib Dinner up to a maximum of 1,100 meals total or 550
meals each day for two (2) days.
e. Contractor shall allow all federal and state funding agencies the
opportunity to review all records maintained by Contractor for the Nutrition
Program auditing purposes; and
f. Submit other reports as requested by County for monitoring and evaluation
purposes.
g. County shall reimburse Contractor $4.50 per meal if meals are not
cancelled by 8:30 am.
All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of
the day, month, and year first above written.
COUNTY:
ATTEST: c%/%J ��%ti
Clerk to the Board
BY:
Deputy Cle to the
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ORADO
ck, Chair
MAY 1 9 2025
RACTOR:
e State of Colorado by and through the
Board of Trustees for the University of
Northern Colorado
501 20th Street, Campus Box 1
Greeley, CO 80639
By: Blaine N c�n [May 14; 202510:55 MDT)
Blaine Nickeson, Associate Vice
President for Administration
Date: 05/14/2025
2125-13-12
SIGNATURE REQUESTED: Weld/UNC Food
Prep Amendment #4 (f) 5.5.25
Final Audit Report
2025-05-14
Created: 2025-05-12
By: Sara Adams (sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAn9oJnYTnVrip/PaGxJ1zc71GnPg4KEer
"SIGNATURE REQUESTED: Weld/UNC Food Prep Amendment
#4 (fl 5.5.25" History
,t Document created by Sara Adams (sadams@weld.gov)
2025-05-12 - 9:10:13 PM GMT- IP address: 204.133.39.9
El Document emailed to Blaine Nickeson (blaine.nickeson@unco.edu) for signature
2025-05-12 - 9:10:35 PM GMT
t Email viewed by Blaine Nickeson (blaine.nickeson@unco.edu)
2025-05-12 - 10:18:18 PM GMT- IP address: 73.34.221.47
,t Email viewed by Blaine Nickeson (blaine.nickeson@unco.edu)
2025-05-14 - 4:36:37 PM GMT- IP address: 138.86.106.36
4, Document e -signed by Blaine Nickeson (blaine.nickeson@unco.edu)
Signature Date: 2025-05-14 - 4:55:06 PM GMT - Time Source: server- IP address: 138.86.106.36
O Agreement completed.
2025-05-14 - 4:55:06 PM GMT
Dowered by
Adobe
Acrobat Sign
ct F
Entity Information
Entity Name* Entity ID*
UNIVERSITY OF NORTHERN @00002838
COLORADO
New Entity?
Contract Name* Contract ID
UNIVERSITY OF NORTHERN COLORADO (IGA 9396
AMENDMENT #4 - AAA FOOD PREPERATION SERVICES)
Contract Status
CTB REVIEW
Contract Lead*
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
20211460
Requires Board Approval
YES
Department Project #
Contract Description*
AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF FOOD PREPARATION SERVICES.
ORIGINAL AGREEMENT TYLER ID 2021-1460. AMENDMENT TO UPDATE TERM DATES TO JULY 1, 2025 TO JUNE
30, 2026, PARAGRAPH 3 CLOSURES AND PARAGRAPH 4 PAYMENT TERMS.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 5/6/25.
Contract Type*
AMENDMENT
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Requested BOCC Agenda
Date*
05/21/2025
Due Date
05/17/2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date
04/30/2026
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver
Approval Process
Department Head
JAMIE ULRICH
DH Approved Date
05/14/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
05/19/2025
Finance Approver
RUSTY WILLIAMS
Purchasing Approved Date
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
05/15/2025 05/15/2025
Tyler Ref #
AG 051925
Originator
SADAMS
Hello