HomeMy WebLinkAbout20250774 Resolution
Approve Memorandum of Understanding Concerning Transportation of Students
in Foster Care for School Stability and Authorize Chair to Sign—St.Vrain Valley
School District RE-1J
Whereas,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter,is vested with the authority of
administering the affairs of Weld County,Colorado,and
Whereas, the Board has been presented with a Memorandum of Understanding
Concerning Transportation of Students in Foster Care for School Stability between the
County of Weld,State of Colorado,by and through the Board of County Commissioners
of Weld County,on behalf of the Department of Human Services,and St.Vrain Valley
School District RE-1J,commencing February 24,2025,with further terms and conditions
being as stated in said memorandum of understanding,and
Whereas,after review,the Board deems it advisable to approve said memorandum of
understanding,a copy of which is attached hereto and incorporated herein by reference.
Now,therefore,be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Memorandum of Understanding Concerning Transportation of
Students in Foster Care for School Stability between the County of Weld, State of
Colorado,by and through the Board of County Commissioners of Weld County,on behalf
of the Department of Human Services,and St.Vrain Valley School District RE-1 J,be,and
hereby is,approved.
Be it further resolved by the Board that the Chair be,and hereby is,authorized to sign
said memorandum of understanding.
The Board of County Commissioners of Weld County,Colorado,approved the above
and foregoing Resolution,on motion duly made and seconded,by the following vote on
the 19th day of March,A.D.,2025,nunc pro tunc February 24,2025:
Perry L.Buck,Chair:Aye
Scott K.James,Pro-Tem:Aye ,'_! /*,
Jason S.Maxey:Aye I t *6
Lynette Peppler:Aye ��
Kevin D.Ross:Excused ""' 1
Approved as to Form: �1 �? ���
Bruce Barker,County Attorney
Attest:
Esther E.Gesick,Clerk to the Board
2025-0774
03/3 W25 HR0097
Con+vac-(`DA t1ZZ9
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:Memorandum of Understanding for School Stability for Students in Foster
Care—St.Vrain Valley School District RE 1J
DEPARTMENT: Human Services DATE:March 11,2025
PERSON REQUESTING: Jamie Ulrich,Director,Human Services
Brief description of the problem/issue:Ensuring school stability and academic success for children
and youth in foster care is an important joint responsibility of child welfare agencies and school districts.
Under state and federal law,students in out-of-home placements should remain in their school of origin
unless doing so is not in his or her best interest.In these cases,the Department and County School
Districts must collaborate to provide necessary transportation when students remain in their school of
origin.To support this effort,the Every Student Succeeds Act(ESSA)allows child welfare agencies the
use of ESSA transportation funds to transport eligible children and youth,within reason,to their school
of origin.When this occurs,the Department and School Districts may bill the Colorado Department of
Human Services and one another for transportation provided.
The Department is requesting to enter into a Memorandum of Understanding(MOU)with St.Vrain
Valley School District RE 1J. The MOU will outline how school placement decisions will be made
through a Best Interest Determination(BID)process and how transportation cost sharing between the
County and School District will be reimbursed.
What options exist for the Board?
• Approval of the MOU with St.Vrain Valley School District RE 1J.
• Deny approval of MOU with St.Vrain Valley School District RE 1J.
Consequences: A MOU with St.Vrain Valley School District RE 1J will not be executed.
Impacts: Children and youth in foster care may be unable to remain in their school of origin.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years):
• Term:February 24,2025 and will be in Perpetuity.
• Funded through:Collaboration between the Colorado Department of Human Services,St.Vrain
Valley School District RE 1J,and Weld County Child Welfare funding.
2025-0774
Pass-Around Memorandum;March 11,2025—CMS ID 9229
Recommendation:
• Approval of this Memorandum of Understanding and authorize the Chair to sign.
Suonort Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck
Scott K.James
Jason S.Maxey *VS
Lynette Peppier
Kevin D.Ross 12A—
Pass-Around Memorandum;March 11,2025—CMS ID 9229
MEMORANDUM OF UNDERSTANDING
SCHOOL STABILITY FOR STUDENTS IN FOSTER CARE
BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND ST.VRAIN VALLEY SCHOOL DISTRICT RE 1J
This Memorandum of Understanding made and entered into the(C day of MaliCkl,2025,by and
between the Board of Weld County Commissioners,on behalf of the Weld County Department of
Human Services,hereinafter referred to as the"County Department"and St.Vrain Valley School
District RE 1 J,hereinafter referred to as the"School District".
1. BACKGROUND
Ensuring school stability and academic success for children and youth in foster care is an important
joint responsibility of child welfare agencies and school districts.Under state and federal law,when a
student in an out-of-home placement(Student)changes foster care placement,the Student should
remain in his or her school of origin unless doing so is not in his or her best interest,in which case the
Student must be immediately enrolled in a new school.Local child welfare agencies(County
Department)and local education agencies(School District)must collaborate to provide necessary
transportation when Students remain in their schools of origin.
2. BEST INTEREST DETERMINATIONS
When an out-of-home placement results in a potential school change for the Student,the County
Department will conduct a Best Interest Determination(BID).The County Department will give the
School District at least 3 school days'notice when possible.BIDs will be conducted by the County
Department in accordance with applicable statute and regulation.The School District will provide the
input of individuals who know the Student and can speak to his/her school experience and needs
prior to or by participating in BID.The School District will have the opportunity to offer input regarding
best interest,although the ultimate determination will be decided by the County Department.
When the Student remains in his or her school of origin,which is the presumption,the School District
and County Department will collaborate to ensure that necessary transportation is provided.
When the County Department determines that it is not in the best interest of a Student to remain in
his or her school of origin,the School District will transfer the education records of the Student to the
new school without delay.
3. TRANSPORTATION TO REMAIN IN THE SCHOOL OF ORIGIN
Short-term transportation to allow a Student to remain in the school of origin will be arranged by the
County Department.The County Department and School District will collaborate to provide ongoing
transportation to allow the Student to remain in the school of origin.Regardless of which party
arranges,provides or funds the transportation(or any disputes pertaining thereto),the parties shall
ensure that transportation is provided when necessary for the Student to remain in the school of
origin.
1
4. COST SHARING FOR TRANSPORTAION TO REMAIN IN THE SCHOOL OF ORIGIN
The provision of transportation to allow a Student to remain in his or her school of origin may result in
costs that exceed what the School District would otherwise pay to transport the student to school if
the student were not in foster care(Additional Costs).
The State Department of Human Services(State Department)will reimburse 80%of the Additional
Costs for Students to remain in their schools of origin.The County Department and the School District
will equally share the remaining 20%of Additional Costs(10%to each party).
If the School District incurs the Additional Costs by providing transportation directly,the School
District will invoice the County Department to reflect the following:
a) 100%of the total Additional Costs.
b) 10%credit of the total Additional Cost for the School District's portion.
c) 90%Net Due to the School District from the County Department.
Invoices for the County Department should be sent to Douq Hainley at Hainleid()weld.gov.
If the County Department incurs the Additional Costs by providing transportation directly,paying
mileage to a caregiver,or by providing another form of private transportation,the County Department
upon receiving an invoice from the transportation vendor will:
a) Invoice the School District for the 10%share of the Additional Costs.
Invoices for the School District should be sent to Laura Hess at hess (aura a(�wvvsd.orq.
POINTS OF CONTACT
The primary point of contact for accomplishing the objectives of this MOU,including day-to-day
communications,are:
County Department School District
Doug Hainley Laura Hess
Mental Health and Support Services Supervisor Assistant Superintendent,Special
970-400-6210 Education
303-682-7327
Hainlejd@weld.gov hess laura(a�wvvsd.orq
5. INFORMATION SHARING
In addition to collaborating to make Best Interest Determinations and facilitate the immediate
enrollment of students in out-of-home placements through the transfer of education records,the
County Department and School District shall immediately disclose information that is relevant to the
health and safety of the Student or anyone else to the fullest extent allowed by applicable law,
specifically including but not limited to C.R.S.§19-1-303(2)(allowing"school personnel"to obtain
"any information required to perform their legal duties and responsibilities"from any agency that
performs duties under Title 19 of Colorado Revised Statutes)and 20 U.S.0§1232g(b)(1)(I)(allowing
2
schools to disclose confidential information to"appropriate persons if the knowledge of such
information is necessary to protect the health or safety of the student or other persons').
At a minimum,the County Department will notify School District within 3 school days when children
enrolled in the district enter or change out-of-home placements,so that the School District can fulfill
its other obligations toward students in out-of-home placements(which are outside the scope of this
agreement).
6. TERM
The term of this MOU shall commence on February 24,2025 and shall be perpetual.
7. SIGNATURES
COUNTY:
ATTEST: �,� iO Jd. ' BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Board WELD COUNTY,COLORADO
'-`41° .01, /,A-
1 eputy Clerk to the Boa/• ;,� L.:%ck,Chair
11861, ?'fi'"� 1
1�= l
'•':' TOR:
St.Vrain Valley School District RE 1 J
395 South Pratt Parkway
Longmont,Colorado 80501
By: Laura Hess/Mar 3,202511:56 MST)
7 Laura Hess,
Assistant Superintendent,
Special Education
Date: Mar3,2025
3
-LUZ 1
SIGNATURE REQEUSTED: Weld/St. Vrain
Valley School District RE 1J
Final Audit Report 2025-03-03
Created: 2025-02-28
By: Windy Luna(wluna@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAARMtgUg2sNw3mGLRVkT40o3puUY7-DW5V
"SIGNATURE REQEUSTED:Weld/St.Vrain Valley School Distri
ct RE 1 J"History
5 Document created by Windy Luna(wluna@weld.gov)
2025-02-28-9:27:41 PM GMT-IP address:204.133.39.9
E5 Document emailed to Laura Hess(hess_laura@swsd.org)for signature
2025-02-28-9:28:27 PM GMT
t Email viewed by Laura Hess(hess_laura@swsd.org)
2025-02-28-9:28:34 PM GMT-IP address:34.229.77.126
be Document e-signed by Laura Hess(hess_Iaura@swsd.org)
Signature Date:2025-03-03-6:56:05 PM GMT-Time Source:server-IP address:204.154.122.136
O Agreement completed.
2025-03-03-6:56:05 PM GMT
Pavered by
, Adobe
Acrobat Sign
ontr.ct
Entity Information
Entity Name* Entity ID* ❑New Entity?
ST VRAIN VALLEY SCHOOL @00018418
DISTRICT RE 1(J)
Contract Name* Contract ID Parent Contract ID
WELD COUNTY SCHOOL DISTRICT RE 1J,ST VRAIN 9229
VALLEY SCHOOL DIST TRANSPORTATION
MEMORANDUM OF UNDERSTANDING(ESSA) Contract Lead* Requires Board Approval
WLUNA YES
Contract Status
CTB REVIEW Contract Lead Email Department Project#
wluna@weld.gov;cobbxxl
k@weld.gov
Contract Description*
WELD COUNTY SCHOOL DISTRICT RE 1J,ST VRAIN VALLEY,MEMORANDUM OF UNDERSTANDING FOR SCHOOL
STABILITY TRANSPORTATION FOR CHILDREN AND YOUTH IN FOSTER CARE.(ESSA)TERM:FEBRUARY 24,2023
AND SHALL BE PERPETUAL.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS AND WILL BE ROUTED WITH THIS ENTRY.
Contract Type* Department Requested BOCC Agenda Due Date
AGREEMENT HUMAN SERVICES Date* 03/1 5/2025
Amount* Department Email 03/19/2025
$0.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable*
YES Department Head Email Does Contract require Purchasing Dept.to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date*
12/23/2025 02/24/2026
Termination Notice Period Committed Delivery Date Expiration Date
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
03/14/2025 03/17/2025 03/17/2025
Final Approval
BOCC Approved Tyler Ref#
AG 031925
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
03/1 9/2025
Houstan Aragon
From: noreply@weldgov.com
Sent: Wednesday,July 16,2025 1:31 PM
To: CM-ClerktoBoard;Windy Luna;Lesley Cobb;CM-HumanServices-DeptHead
Subject: Fast Tracked Contract ID(9783)
Contract#9783 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:ST VRAIN VALLEY SCHOOL DISTRICT RE 1(1)Contract Name:WELD COUNTY SCHOOL DISTRICT RE
1J,ST VRAIN VALLEY SCHOOL DIST TRANSPORTATION MEMORANDUM OF UNDERSTANDING(ESSA)Contract
Amount:$0.00 Contract ID:9783 Contract Lead:WLUNA
Department:HUMAN SERVICES (�
Review Date:5/1/2026 � 1/� �— (,�' `-nn
Renewable Contract:YES ��`n�✓`-'`�i
Renew Date:2/24/2026 717 Y 1
Expiration Date:
Tyler Ref#:20250774
Thank-you
Houstan Aragon
From: Windy Luna
Sent: Wednesday,July 16,2025 1:27 PM
To: CTB
Cc: HS-Contract Management
Subject: FAST TRACK ITEMS:Memorandums of Understanding with various School Districts
Good afternoon CTB,
FAST TRACK ITEMS:
Attached please find thirteen(13)Memorandums of Understanding between Weld County and various
School Districts,along with the email confirmation stating that no changes are needed for the current
year.
To assist with your review,I've included a table below outlining the information for each agreement.
CMS ID Tyler ID Provider2 Term
2023-2478 WELD COUNTY SCHOOL DISTRICT *AUGUST 1,2023 and is in
E 1"(Gilcrest) PERPETUITY:
9771 2023-2096 EATON SCHOOL DISTRICT RE-2 JULY 1,2023 and is in
PERPETUITY
023-2f399 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in
tt RE-3J(Keenesburg/Johnstown) PERPETUITY
9773 2023-2897 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in
RE-4(WINDSOR) PERPETUITY
9774 2023-2901 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in{;
RE-5J';(JOHNSTOWN/MILLIKEN); PERPETUITY
9775 2023-2391 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in
#6(GREELEY) PERPETUITY
'WELD COUNTY SCHOOL DISTRICT JULY 1,2023 and is in
9776> 2023. 90 RE-7(PLATTE VALLEY/KERSEY): PERPETUITY
9777 2023-2479 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in
RE-8,(FORT LUPTON) PERPETUITY
tot .'` 2Q23 392 °'WELD COU 'Y SCHOOL DISTRICT AUGUST 1,2923 and is in
RE-9,(AULT/HIGHLAND) PERPETUITY
9780 2023-2515 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in
RE10J,(BRIGGSDALE) PERPETUITY
81 223 2898 WELD COUNT1(SCHOOL DISTRICT AUGUST 1,2023 and is in
RE-1 (PRAIRIE) PERPETUITY:
9782 2023-2900 PAWNEE SCHOOL DISTRICT RE-12 AUGUST 1,2023 and is in
PERPETUITY
970.3 WELD COUNTY SCHOOL DISTRICT AUGUST 1,2023 and is in
RE 1.1(ST.VRAIN VALLEY) PERPETUITY
Please let me know if you need anything further.
Best regards,
Windy Luna
COUNTY,W
Wzr'""'''''
CO
Windy Luna
Administrative Contract Coordinator
Weld County Department of Human Services
Desk:970-400-6544
315 N.11 th Ave.,Greeley,CO 80631
0111000
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Onbase
Sent: Monday, March 23, 2026 1:21 PM
To: CM-ClerktoBoard;Windy Luna; cobbxxlk@weld.gov; CM-HumanServices-DeptHead
Subject: Fast Tracked Contract ID (10487)
Contract# 10487 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:ST VRAIN VALLEY SCHOOL DISTRICT RE 1(1)Contract Name:WELD COUNTY SCHOOL DISTRICT RE
1J,ST VRAIN VALLEY SCHOOL DIST TRANSPORTATION MEMORANDUM OF UNDERSTANDING(ESSA)Contract
Amount:$0.00 Contract ID: 10487 Contract Lead:WLUNA
Department: HUMAN SERVICES
Can--)-vcc.A- 1b4- 1 b 1
Review Date: 12/27/2027 Renewable Contract:YES G` TiO Ck_ 1 wee(
Renew Date: 2/24/2026
Expiration Date:
Tyler Ref#:
Thank-you
1 ZOZS—011 IA
Houstan Aragon
From: Windy Luna
Sent: Monday, March 23, 2026 1:13 PM
To: Houstan Aragon; CTB
Cc: HS-Contract Management
Subject: COMMUNICATION ITEM/FAST TRACK ITEMS - 13 School District Transportation MOU's
(ESSA's)
Good afternoon CTB,
FAST TRACK ITEM(S):
The Department currently has thirteen (13) MOUs with Weld County Schools for the transportation of
foster care children. These agreements are in perpetuity. Child Welfare has reviewed the agreements
and has confirmed that no revisions are necessary at this time, and each agreement is valid and in full
effect.
I have prepared the chart below, which outlines the pertinent information you may need. I am Fast-
Tracking these agreements, and we will set the review out one year.
CMS# Name on Agreement Agreement Name Document I
Memorandum of Understanding School Stability
10476 School District RE-1 (Gilcrest) 2023 24A-
for Students in Foster Care (ESSA) - In Perpetuity
10477 School District RE-10J Memorandum of Understanding School Stability 2023-2515
(Briggsdale) for Students in Foster Care (ESSA) - In Perpetuity
10478 School District RE-11 (Prairie) Memorandum of Understanding School Stability 2023-289a
for Students in Foster Care (ESSA) - In Perpetuity
10491 School District RE-12 Memorandum of Understanding School Stability 2023 290`i
(Pawnee) for Students in Foster Care (ESSA) - In Perpetuity
10479 School District RE 2 (Eaton) Memorandum of Understanding School Stability 2023 2094
for Students in Foster Care (ESSA) - In Perpetuity
10480 School District RE-3J Memorandum of Understanding School Stability 2023-2890
(Keenesburg) for Students in Foster Care (ESSA) - In Perpetuity
10481 School District RE-4 Memorandum of Understanding School Stability 2023 2891
(Windsor) for Students in Foster Care (ESSA) - In Perpetuity
School District RE-5J Memorandum of Understanding School Stability
10482 2023-290 1
(Johnstown/Milliken) for Students in Foster Care (ESSA) - In Perpetuity
10483 School District RE-6 (Greeley) Memorandum of Understanding School Stability 2023-2391
for Students in Foster Care (ESSA) - In Perpetuity
10484 School District RE-7 (Platte Memorandum of Understanding School Stability 2023-2390
Valley/Kersey) for Students in Foster Care (ESSA) - In Perpetuity
10485 School District RE-8 (Fort Memorandum of Understanding School Stability 2023 247
ci
Lupton) for Students in Foster Care (ESSA) - In Perpetuity
i
10486 School District RE-9 Memorandum of Understanding School Stability 2023 2392
(Highland/Ault) for Students in Foster Care (ESSA) - In Perpetuity
10487 School District RE-1J (St. Memorandum of Understanding School Stability 2025-077i-1
Vrain) for Students in Foster Care (ESSA) - In Perpetuity
Please let me know if you need anything further.
Warm Regards,
Windy Luna
WELff
COUNTY,CO
Windy Luna
Contract Administrative Coordinator
Weld County Department of Human Services
Desk: 970-400-6544
315 N. 11 th Ave., Greeley, CO 80631
Ox GOO
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
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