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Home My WebLink About20252473.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2026 Victims of Crime Act (VOCA) Funding Acceptance Request DEPARTMENT: Sheriffs Office DATE: 08/19/2025 PERSON REQUESTING: Sergeant Dan Chapman Brief description of the problem/issue: The Weld County Sheriffs Office has been recommended for an award of $57,282 in VOCA funding to supplement 50% of the FTE cost of our Bi-Lingual Victim Advocate position. This is slightly less than the amount requested ($62,196), however, it is an encouraging amount since the Crime Victim Services Advisory Board (CVSAB) reported that statewide requests for funding were almost double the available funding. The Sheriffs Office requests approval to accept the funding award. What options exist for the Board? The Board of Couty Commissioners can either accept the grant award as outlined or deny the grant award. Consequences: Denial of the funding acceptance would lead to either increased general fund dollars or a reduction of services in the Victim Services program for the Sheriffs Office. Impacts: The VOCA grant has funded a good portion of the Bilingual Advocate Unit for many years. This greatly reduces the amount of the FTE position the county would otherwise pay. Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years): Current year 2025 budget: no change. 2026 Budget: no change to Personnel expense; reduced grant revenue of $10,636 Recommendation: The Sheriffs Office recommends acceptance of the full award of the 2026 VOCA Funding Award. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross CUMeni-- R9P-Mik- q/3/25 CC: 3OC,;12,oe MT, k}-1'pC,'Ttyl � a/K /25 SO 00 2025-2473 EXHIBIT D, STATEMENT OF WORK Agency Information Agency Name: Project Title: Weld County Sheriff's Office Bilingual Advocate Unit Source of Funding VOCA/Generat Funds ._� S.T.O.P. VAWA C SASP Project Description Section Activities Describe the project, staff and services your organization will provide with these grant funds. Only include information on grant -funded activities and services to be provided by grant -funded staff on grant -funded time. Do not include activities that are out -of -scope based on your funding source. The Weld County Victim Services Unit (VSU) is the only unit that provides victim services to all parts of unincorporated Weld County. Weld County has a prominent Hispanic population, many of which either don't speak English, or speak English as a second language in the home. This population makes it essential to have at least one bilingual victim advocate. The Weld County Victim Services Unit partners with several organizations in and around Weld County which provide a variety of services for victims of crime and others in need. These include Catholic Charities, A Woman's Place, Women in Crisis, several homeless shelters in the region, the Weld County Food Bank, Servicios De La Raza (addressing the needs of Latinos and other underserved and marginalized communities in Colorado), and many others. The Victim Services Unit works hard to maintain these relationships to provide services for victims without incurring cost to victims or citizens of Weld County. The Weld County Victim Services Unit provides a wide variety of support services for the victims of crimes. Advocates serve as an information resource and make referrals to public or private social service agencies for the victims of crimes. Advocates provide direct services and assistance to victims of crimes within Weld County. Advocates exercise initiative and independent judgment in applying laws, regulations, and policy, and in analyzing and resolving a variety of non -routine problems. The bilingual advocate's primary duty is to ensure effective intervention for all clients, including those who are Spanish speaking only or with limited English proficiency. This is accomplished through collaboration with systems -based agencies; Greeley Police Department VSU and the 19th Judicial District Attorney's Office Victim Witness Unit as well as non-profit agencies offering crime specific help; A Woman's Place (local domestic violence shelter), SAVA (sex assault intervention and services), and Life Stories (local child advocacy center). The unit has had success throughout the years establishing trust with those who have a difficult time negotiating the criminal just system due to cultural and language barriers. In previous years, the Weld County Victim Services Unit provided services to eight municipalities. Due to population growth and changes in funding, the Weld County VSU will only provide services to residents of unincorporated Weld County beginning in January, 2023. However, to facilitate effective intervention for Spanish speaking clients throughout Weld County, the bilingual advocate will continue to offer translation services to any of the municipalities previously served. Page 1 of 4 Updated July 2025 EXHIBIT D, STATEMENT OF WORK Victim Services Project Data Crime Types Provide (CVS) grant the -funded number of personnel victims during (primary the and 12 -month secondary) project. to be served by Crime Victim Services Est. # % of Est. # % of Victims Victims Type of Crime Victims Victims Type of Crime Child Abuse 6% 0 0% Bullying (Verbal, Cyber or Physical) 35 6% Child Physical Abuse or Neglect 44 8% Burglary Domestic and Family Violence 43% 0 0% Child Pornography 252 43% Domestic and/or Family Violence 3 1% Hate Crime Sexual Assault 17% 0 0% Human Trafficking: Labor 86 15% Child Sexual Abuse/Assault 0 0% Human Trafficking: Sex 11 2% Adult Sexual Assault 4 1% Kidnapping (noncustodial) Underserved 34% 0 0% Kidnapping (custodial) Underserved - Violent Crimes 12% 0 0% Mass Violence (domestic/international) 51 9% Adult Physical Assault (includes 7 1% Other Vehicular Victimization Aggravated and Simple Assault) (Examples: Hit and Run) 2 0% Adults as Children Sexually Abused /Assaulted 55 9% Stalking/Harassment/Menacing 0 0% DUI/DWI Incidents 0 0% Teen Dating Victimization 8 1% Elder Abuse or Neglect 0 0% Terrorism (domestic/international) 5 1% Robbery 0 0% Other (Explain) 1 0% Survivors of Homicide Victims Other, Nonviolent crimes 0% Underserved - Other Violent Crimes 22% 0 0% Identity Crime Theft/Fraud/Financial 16 3% Arson 0 0% Other ( Ex pl ai n ) Total Unduplicated Victims Estimated to be Served During the Grant Period = 580 Page 2 of 4 Updated July 2025 EXHIBIT D, STATEMENT OF WORK Types of Services Check the service types to be provided by grant -funded personnel only; not your organization as a whole. Type of Service Type of Service (Continued) Other therapy (Includes: traditional, cultural, or Information �t Referral alternative healing; art, writing or therapy, etc.) play X Information about the criminal justice process Individual counseling Information about victim rights, how to obtain x Support pp groups (facilitated or peer) notifications, etc. X Referral to other victim service programs Emergency financial assistance Referral to other services, supports Et resources X (Includes: legal, medical, faith -based, address Shelter/Housing Services confidentiality, etc.) Assistance with victim compensation (Includes: providing brochures, gathering necessary documents for an Emergency shelter or safe house application, completing application, etc.) Personal Advocacy/Accompaniment Transitional housing Victim to emergency Relocation assistance (Includes assistance with IX advocacy/accompaniment medical obtaining housing) care Victim advocacy/accompaniment to medical X Criminal/Civil Justice S stem y Assistance forensic exam Law interview advocacy/ x enforcement X Notification of criminal justice events accom p ani ment Individual for advocacy (Includes: assistance applying X benefits, X Victim impact statement assistance public return of personal property) Performance of medical or nonmedical forensic Assistance in with restitution (Includes: assistance exam or interview, or medical evidence collection requesting and when collection efforts are not successful) Immigration assistance provided by an advocate Civil legal assistance in obtaining protection or (Includes: special visas, continued presence application, and other immigration relief) restraining order Intervention with employer, creditor, landlord, or Civil legal family law issues x assistance with academic institution (Includes: Custody, visitation or support) Child dependent assistance - includes X or care Other emer g enc y justice -related assistance coordination of services I Transportation Assistance- includes coordination Immigration assistance by an attorney or provided of services paralegal Prosecution interview advocacy/accompaniment (Includes accompaniment with prosecuting attorney and X Interpreter services victim/witness) Law enforcement interview advocacy/ Emotional Support pp or Safety Services accompaniment Crisis intervention includes X (in -person, safety Criminal justice advocacy/accompaniment planning, etc.) Other legal advice and/or counsel X Hotline/crisis tine counseling X On -scene crisis response Page 3 of 4 Updated July 2025 EXHIBIT D, STATEMENT OF WORK Goals and Objectives Number of Goals Needed (choose one): 3 NA Goat 1 To impacted increase by knowledge inequity. with regard to providing culturally responsive victim services to communities Number Objective Position Title Responsible Time Frame 1 All least regard session paid one and to at training diversity, COVA volunteer Conference) per equity, , e q staff calendar y� shall and attend year inclusion with at e. 1/1/26 - 12/31 /26 Bilingual Victim Advocate Add Objective Delete Objective Page 4 of 4 Updated July 2025 EXHIBIT E, BUDGET Grantee Information Agency Name: Project Title: Weld County Sheriff's Office Bilingual Advocate Unit Match Required C Yes (•.' No Total 12 -Month Budget Personnel Budget Position 1 Position Title: Bi-Lingual Victim Advocate Employee Name: Lorena Saldivar agency Total # hours (max= per 40 hrs): week position works for the 40 Annual (12 Months) Budget % to be Grant paid by the Amount the Grant to (12 be months) paid by Salary: $73,550.00 50.58% $37,201.59 Fringe/Benefits: $41,013.00 48.96% $20,079.96 Additional Position: . Funding for The be from o funded existing Weld el 50% County 1 FTE through ty General Ge position e VOCA (salary fund. grant and funds fringe) and wilt 50% $57,281.55 The salary is based on 2025 actual salary plus a step increase of 3% in 2026. The her Bi-Lingual time to serving Advocate, victims fluent of VRA in Spanish crimes and and ensuring English, VRA will brovide notifications 95% of Calculation/Narrative: and Ad Advocate delivery. vcollaborates other required Fringe benefits actions with are are Comm community comprised taken nipartnersn and documented. of retirement, and enhances n FICA, The n ces Bi-Lingual Medicare, service v' Life, at 40hrs Disability per week. and health insurance coverage. This position works full time Add another personnel position I Delete last personnel position Total Personnel Budgeted: $57,282.00 Page 1 of 4 Updated: 07/2025 EXHIBIT E, BUDGET Supplies Et Operating Budget (use whole numbers) List Supplies £t Operating Expense Total Grant to for be 12 Paid Months by the $0.00 Calculation/Narrative: N/A Add another supply item 1 Delete last supply item Total Supplies Ft Operating Budgeted: $0.00 Travel Budget List Itemized Travel Expense (Transportation, Per Diem, etc.) Total Grant to for be 12 Paid Months by the $0.00 Calculation/Narrative: N/A Add another travel tine item I Delete last travel line item, Total Travel Budgeted: $0.00 Equipment Budget List Itemized Equipment Cost (durable, single item $10,000 and over) Total Grant to for be 12 Paid Months by the $0.00 Calculation/Narrative: N/A Add another equipment tine item Delete last equipment line item Total Equipment Budgeted: $0.00 Consultants/Contracts Budget List Consultants/Contracts Expense Hourly Rate of Pay Total Grant to for be 12 Paid Months by the $0.00 Calculation/Narrative: N/A Page 2 of 4 Updated: 07/2025 EXHIBIT E, BUDGET Add another consultant/contracts tine IDelete last consultant/contracts tine Total Consultants/Contracts Budgeted: $0.00 Indirect Budget If you do not have a federally negotiated indirect rate, OVP has developed an Indirect Cost Calculator Toot (Excel) to assist you with calculating your 15% de minimis rate. Indirect Cost Rate o / Indirect Cost Rate Calculation Total Indirect Grant for to 12 be Months Paid by the $0.00 0.00% N / A Total Indirect Budgeted: $0.00 Page 3 of 4 Updated: 07/2025 EXHIBIT E, BUDGET Grant Budget Summary Budget Categories Funding Budget Cash Match In -Kind Match Category Totals Personnel $57,282.00 �� $57,282.00 Supplies Operating and \ \�\ \, \\ �� "�\ \\\��\ Travel \\\\\\\\\ \\\\\\\ \\\ \\\\\\\\\\ \\ \ Equipment \\\\\� �\�\\� Consultants/Contracts �\\\\\ \� \\\\\\\\ Indirect Costs \��\� � \ N \\\ �\\ \\\\\ \\\ Totals $57,282.00 \\ \\\\\ �\\ \\` $57,282.00 Total CVS Funds: $57,282.00 Page 4 of 4 Updated: 07/2025 Houstan Ara • on From: Sent: To: Subject: Attachments: Good Afternoon Louise, Daniel Chapman Friday, September 5, 2025 12:42 PM Esquibel - CDPS, Louise; BOCC Contracts RE: IMPORTANT NOTICE re: CY26 Crime Victim Services (CVS) Grant Program Funds Application CY 2026 Budget Without Match DC.pdf; CY 2026 Exhibit D - Statement of Work (VOCA) DC.pdf We've received approval from the Weld County Board of County Commissioners to accept the VOCA funding award. As requested, I am attaching the Exhibit D Amended Statement of Work and Exhibit E Budget Without Match documents, and have uploaded the example timesheet into Zoomgrants, and ensured that our contacts are up to date in Zoomgrants. Our agency's most recent audit is available at https://www.weld.gov/�overnm_ent/Departments/Fjnance-and-Administration/Accounting-Department nnua - Report/2024-Annual-Report. I don't believe that it has been emailed to the address you supplied in the email, but I am not exactly sure how to do that since it's just a link. Can you provide any guidance on what I need to do there, or if there is anything else I am missing? Thank you, Sergeant Daniel Chapman Weld County Sheriff's Office 1950 O St, Greeley, CO 80631 dchapman@co.weld.co.us From: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Sent: Thursday, August 14, 2025 10:00 AM To: Daniel Chapman <dchapman@weld.gov>; Rusty Williams <rwilliams@weld.gov>; BOCC Contracts <BOCC- Contracts@weld.gov> Subject: IMPORTANT NOTICE re: CY26 Crime Victim Services (CVS) Grant Program Funds Application This Message Is From an External Sender This email was sent by someone outside Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. I am pleased to inform you that in its final review of grant applications during the Funding Meeting, the Crime Victim Services Advisory Board (CVSAB) recommended your project for funding up to the amount of $57,282 n VOCA funds. This recommendation will become final only upon completion of the grant agreement and receipt of required approvals and signatures at the Colorado Department of Public Safety. 1 Over 230 applications were submitted for the CY26 funding opportunity, with requests totaling almost double the available funding. When making funding decisions, the CVSAB considered the applicant's eligibility, organizational capacity, prioritized expenses, and the project's alignment with the review criteria and the Board's funding philosophy. Please see this video with a message from OVP's Unit Manager Kelly Kissell. IMPORTANT REQUIRED NEXT STEPS (Please save this email for future reference): In order to move forward with creating your grant agreement, please review the following information on required actions: • We have attached your original application for reference to aid you in the creation of your new Exhibit D: Statement of Work and Exhibit E: Budget, based on your award amount. • Complete Exhibit E: Budget (attached) While the Board was not able to fully fund your request, you can use the recommended funds (up to $57,282) to support the aspects of your program that your agency p rioritizes. You can only include expenses that were requested in your original application budget. • Complete Exhibit D: Statement of Work (attached) O Please copy the activities from your original application into the attached Exhibit D as appropriate. Please edit the information based on what you will be including in your new revised Budget Exhibit E. For example, do not include activities that will not be supported by the grant funds awarded. o Complete the services charts based on the awarded funds, as well. Prorate this information based on what you were awarded, not what you applied for. Lastly, please review the Project Officials listed in ZoomGrants under the "Project Overview" Tab and let us know if any updates need to be made to your Project Officials - this is extremely important as they will receive all future emails regarding your award, including an email from Docusign when it is time to sign your grant agreement In addition to the Exhibits, there are other documents that are required for contracting. Please upload all required attachments in ZoomGrants under the "Documents" Tab. • Sample Timesheet(s) for personnel • If your agency has not already done so, please email your agency's most recent audit or financial review and management letter to cdps dcj audits@state.co.us. The attached Exhibits must be completed and emailed to me, and any additional documents requested must be uploaded under the"Documents" tab in ZoomGrants by 5:00 pm on September 8, 2025. Failure to meet deadlines may result in a delayed project start date. If you are interested in receiving more detailed feedback on areas of your application that could be improved in the future, please email me with open times in September or October. Please note that because of the tight timeline our office is under to complete this back -and -forth process and create grant agreements, these appointments may need to take place later this year. We appreciate your patience. As you will be working directly with me to complete this process, please email me any questions to louise.esquibel@state.comus. 2 Congratulations on your grant award! Attachments: Original Application Exhibit D: Statement of Work Exhibit E: Budget Timesheet sample Louise Esquibel, MPA SASP Administrator / Grant Manager / she/her/hers Division of Criminal Justice, Office for Victims Programs 700 Kipling St. Denver, CO 80215 P 303.239.4402 I F 303.239.5743 I Cell 720.591.4626 louise.esquibet@state.co.us I https://www.colorado.gov/pacific/dcj/ovp COLORADO Division of Criminal Justice Department of Public Safety The State of Colorado is committed to providing equitable access to our services to all Coloradans. View the Accessibility, Interpretation Et Translation Support page. To report digital accessibility barriers or request accommodations, complete the CDPS Issue Reporting, Accommodation and Translation Request Webform and/or email: cdps.ovpconnect@state.co.us. Hello