HomeMy WebLinkAbout20250910.tiffResolution
Approve Intergovernmental Agreement Concerning Case Management and Labor
Exchange System, also known as Connecting Colorado, and Authorize Chair to
Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with an Intergovernmental Agreement
Concerning the Case Management and Labor Exchange System, also known as
Connecting Colorado, between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the Colorado Department of Labor and Employment, commencing
upon full execution of signatures, with further terms and conditions being as stated in said
agreement, and
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Intergovernmental Agreement Concerning the Case Management and
Labor Exchange System, also known as Connecting Colorado, between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and the Colorado Department
of Labor and Employment, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said agreement.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 2nd day of April, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc: K $D
05/02/25
2025-0910
H R0097
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Intergovernmental Agreement with the Colorado Department of Labor and
Employment (CDLE) and the Weld County Workforce Center
DEPARTMENT: Human Services DATE: March 25, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Department is requesting to enter into an
Intergovernmental Agreement (IGA) between the Colorado Department of Labor and Employment
(CDLE) and the Weld County Workforce Center. This IGA outlines the allocation of costs associated
with the ongoing maintenance and support of the Case Management and Labor Exchange System,
otherwise known as Connecting Colorado. The total annual cost for maintaining and supporting
Connecting Colorado includes, but is not limited to:
o Software maintenance and licensing fees;
o Hosting costs;
o Technical support and help desk services;
o System upgrades and enhancements (excluding major new development).
This IGA has been reviewed and approved by Legal (B. Howell).
What options exist for the Board?
Approval of the IGA.
Deny approval of IGA.
Consequences: The Weld County Workforce Center will not have access to the Connecting
Colorado system.
Impacts: The Weld County Workforce Center will not be in compliance with the terms and
conditions of the Workforce Innovation and Opportunity Act (WIOA) of 2014.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Total annual cost associated with this IGA: $30,576.98 -
Funded through the Colorado Department of Labor & Employment Wagner-Peyser grant funds.
2025-0910
Pass -Around Memorandum; March 25, 2025 - CMS ID 9233
y/Z
H 09-1
Recommendadon:
• Approval of this Intergovernmental Agreement and authorize the Chair to sign electronically.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Support Recommendation
Place on BOCC Agenda
Schedule
Work Session Other/Comments:
Pass -Around Memorandum; March 25, 2025 - CMS ID 9233
LAJUUOlyl1 CI IVCIU, Iu. ,L11,DDD u -u Cyr -444C -Mr / D-,/ V, I l,I,UDM-4l
STATE OF COLORADO INTERGOVERNMENTAL
AGREEMENT
Cover Page
State Agency
Colorado Department of Labor and Employment
Contractor
Weld County Workforce Center
Contract Number
CRN# 9768
Contract Performance Beginning Date
Effective Date
Initial Contract Expiration Date
June 30, 2025
Contract Purpose
Contract Authority
C.R.S. §24-30-202 et seq
The purpose of this Contract outlines the responsibilities between the Colorado Department Labor and
Employment (hereinafter referred to as "CDLE") and its designated Local Workforce Development
Areas (hereinafter referred to as "Local Areas") regarding the allocation of costs associated with the
ongoing maintenance and support of the Case Management and Labor Exchange System (hereinafter
referred to as "Connecting Colorado").
Principal Representatives
For the State:
Kelly Folks
Employment and Training
633 17th Street, Suite 700
Denver, CO, 80202
kelly.folks@state.co.us
CRN: 9768
For Contractor:
Perry L. Buck, Chair
Board of Weld County Commissioners
1150 O Street
Greeley, CO 80632
bocc-contracts@weld.gov
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SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to execute this
Contract and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Workforce Center
P (,• 1
By: Perry L. Buck, Board of Weld County
Commissioner Chair.
Date:
April 2, 2025
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Labor and Employment
Joe M. Barela, Executive Director
kc((y rdks
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
Qk.).6 aue FitAk
By: Kelly Folks, Director
March 28, 2025
Date:
By: Alexander Fink, State Controller Delegate
Effective Date:
April 2, 2025
In accordance with §24-30-202, C.R.S., this Contract is not valid until signed and dated above by the State
Controller or an authorized delegate.
CRN: 9768
Statement of Work: Cost Allocation for Case
Management and Labor Exchange System
1. Introduction/Purpose:
This Statement of Work (SOW) outlines the Contract between the Colorado Department Labor and
Employment (hereinafter referred to as "COLE") and its designated Local Workforce Development
Areas (hereinafter referred to as "Local Areas") regarding the allocation of costs associated with the
ongoing maintenance and support of the Case Management and Labor Exchange System (hereinafter
referred to as "Connecting Colorado").
2. Definitions:
• "Breach of Contract" means the failure of the Local Area(s) to perform any of its obligations in
accordance with this Contract, in whole or in part or in a timely or satisfactory manner.
3. Scope of Work:
This SOW defines the methodology for determining each Local Area's financial contribution towards
Connecting Colorado's operational costs. This includes:
• Cost Basis: The total annual cost for maintaining and supporting Connecting Colorado,
including but not limited to:
o Software maintenance and licensing fees
o Hosting costs
o Technical support and help desk services
o System upgrades and enhancements (excluding major new development)
Allocation Methodology: Each Local Area's share of the total annual cost will be determined
proportionally based on its Wagner-Peyser Act allocation for the corresponding fiscal year. The
calculation will be as follows:
o Local Area Cost = (Local Area Wagner-Peyser Allocation / Total State Wagner-Peyser
Allocation) * (Total System Cost - State Cost)
o Cost Allocation Sheet
• Notification of Costs: CDLE will provide each Local Area with a written notification of its cost
allocation for the upcoming fiscal year no later than June 1st of the preceding fiscal year. This
notification will include:
o The total annual cost of Connecting Colorado.
o The total State Wagner-Peyser allocation.
o The specific Local Area's Wagner-Peyser allocation.
o The calculated cost share for the Local Area.
Page 1 of 2
• Payment Schedule: Local Areas will remit their allocated cost share to CDLE according to the
following schedule:
o Monthly payment due by (date here).
Invoicing: CDLE will issue invoices to each Local Area according to the payment schedule.
Invoices will include a clear breakdown of the cost calculation.
Dispute Resolution: Any disputes regarding cost allocations will be addressed through a
documented process involving representatives from CDLE and the affected Local Area(s).
Breach of Contract and Remedies:
In the event of a Breach of Contract, the State shall give written notice of breach to the Local
Area(s). If the Local Area(s) does not cure the Breach of Contract, at its sole expense, within
30 days after the delivery of written notice, the State may exercise the remedy below:
If Local Area(s) is in breach under any provision of this Contract and fails to cure such breach,
the State reserves the right to assess damages caused by the Local Area(s). The Local
Area(s) shall remain liable to the State for any damages sustained by the State in connection
with any breach by the Local Area(s) and the State may invoice the Local Area(s) reasonable
costs in the exact amount of damages as the State deems necessary to protect the State
against loss.
4. Roles and Responsibilities:
State:
o Determines the total annual cost of Connecting Colorado.
o Calculates each Local Area's cost share based on the established methodology.
o Provides timely notification and invoices to Local Areas.
o Manages the collection of payments.
o Provides financial reporting on System expenditures.
Local Area(s):
o Remit their allocated cost share to CDLE according to the agreed -upon schedule.
o Communicate any questions or concerns regarding cost allocations to CDLE.
5. Term and Termination:
This SOW will be reviewed and may be renewed annually. Termination of this SOW by either party
requires written notice 90 days/months prior to the intended termination date.
Page 2 of 2
Contract Form
Entity Information
Entity Name*
COLORADO DEPARTMENT OF
LABOR & EMPLOYMENT
Entity ID*
@00010497
Q New Entity?
Contract Name* Contract ID
CDLE/ESWC INTERGOVERNMENTAL AGREEMENT CRN# 9233
9768
Contract Status
CTB REVIEW
Contract Lead*
WLUNA
Contract Lead Email
wluna@weld.gov;cobbxxl
k@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CDLE AND EMPLOYMENT SVC WELD COUNTY IGA TO OUTLINE RESPONSIBILITIES BETWEEN THE TWO REGARDING
THE ALLOCATION OF COSTS ASSOCIATED WITH ONGOING MAINTENANCE & SUPPORT OF THE CASE MGMT AND
LABOR EXCHANGE SYSETM. TERM: UPON DATE OF EXECUTION AND IN PERP.
Contract Description 2
PA ROUTING THROUGH NORMAL PROCESS AND WILL BE INCLUDED WITH THIS ENTRY.
Contract Type*
AGREEMENT
Amount*
$0.00
Renewable*
YES
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 03/29/2025
04/02/2025
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
02/02/2026
Renewal Date*
04/02/2026
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI ADRIA SCHIEL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
03/26/2025 03/27/2025 03/27/2025
Final Approval
BOCC Approved Tyler Ref #
AG 040225
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
04/02/2025
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