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PASS -AROUND TITLE:
DEPARTMENT:
BOARD OF COUNTY COMMISSIONERS
PASS AROUND REVIEW
2025 Renewal for TMA Software
Information Technology DATE: 6/20/25
PERSON REQUESTING: Ryan Rose 3.�
Brief description of the problem/issue:
Annual renewal Is due for TMA Software, which Is used by the Facilities Department for workorder management. This renewal has been reviewed by IT
and the Facilities Department. The County Attorney's office has approve the agreement, and the associated costs are included in the Facilities Annual
budget
What options exist for the Board?
1) Approval renewal of existing software
2) Scheudle work session to discuss
Consequences:
Operationally critical software for the FaciNties Department
Impacts:
Enables work order management for the Facilities Department
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
$8,850.35 for this annual renewal, included in the Department Fiscal Year budget.
Recommendation:
It is the recommendation of the Facilities and IT Departments to approve this renewal.
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Comer*Hrda.
Support Recommendation Schedule
Place og$OCC Aaenda Work Session Other/Comments:
tfti
Cc ; OhloCcIatT)
lo/3b/75
2025-1867
BC-i C017
170014
Docusign Envelope ID: 28E2DF0E-DFFD-4DEA-85A7-FD232A934C79
TMASYSTEMS
TEO iNOLOGIES
mapanda
eagle
TECHNOLOGY
TMA Systems
1876 Utica Square, Third Floor
Tulsa, Oklahoma 74114
800.862.1130
Client Information
Weld County Government
1105 H Street, PO Box 758
Greeley, CO 80632
Order Date: 04-09-2025
Quote Expires On: 06-30-2025
Quote Number: Q-17630
Client Number: 161
- SALESPERSON
Tom Whelan
EMAI
tom.whelan@tmasystems.com
PAYMENT TERMS
Net 30
CURRENCY
USD
Year 1- Subscription Period: 08-01-2025 - 07-31-2026
'DESCRIPTION
Quantity
USD
Unit
Price
Gold
Support
for
Perpetual
Licenses (annual
fee)
1
$ 8,890.35
$ 8,890.35
Year 1:
Year Total:
Annual Total:
$8,890.35
$ 8,890.35
Total 1 Year License Fee
$ 8,890.35
1
Docusign Envelope ID: 28E2DF0E-DFFD 4DEA-85A7-FD232A934C79
TERMS AND CONDITIONS
Order Date is the date of execution and the date on which the Agreement becomes effective. Unless Client and TMA
have entered into a separate agreement, use of the Services or Software is governed by the Service Terms and
Conditions (the "Terms") previously agreed to in 20194050 executed on September 11th, 2019.
For add-on purchases for existing clients, service start date is effective on order form signature. First year fees will be
prorated for the remainder of the current service year. For example, if service is added with 6 months remaining in the
service year, client will be invoiced for 50% of the annual value of the service.
Weld County Government
Signature:
Name
(Print):
Attest:
Esther E. Gesi
Signature:
Name
(Print):
DocuSigned by:
jetuit Swofford.
L—BC5B8B402BAB4E6
John Swofford
Title:
Chair, Board of weld County Commissioners
JUN 3 0 21125
Title: .vP of sales
Date: 06/19/2025
2
zozs- t8ei
Contract Form
Entity Information
Entity Name*
TMA SYSTEMS LLC
Contract Name*
2025 RENEWAL FOR TMA SOFTWARE
Contract S-atus
CTB REVIEW
Entity I D *
@00007557
[i New Entity?
Contract ID
9691
Contract Lead*
JMUNDT
Contract Lead Email
jmundt@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
ANNUAL RENEWAL IS DUE FOR TMA SOFTWARE, WHICH IS USED BY THE FACILITIES DEPARTMENT FOR
WORKORDER MANAGEMENT. THIS RENEWAL HAS BEEN REVIEWED BY IT AND THE FACILITIES DEPARTMENT. THE
COUNTY ATTORNEY'S OFFICE HAS APPROVE THE AGREEMENT, AND THE ASSOCIA
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$8,890.35
Renewable
NO
Automatic Renewal
Grant
IGA
Department
INFORMATION
TECHNOLOGY-GIS
Department Email
CM-
InformationTechnologyGl
S@weld.gov
Department Head Email
CM-
InformationTechnologyGl
S-DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Requested BOCC Agenda
Date*
06 30 ' 2025
Due Date
06/26/2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Review Date*
06/`01 ;'2026
Committed Delivery Date
Contact Type Contact Email
Renewal Date
Expiration Date
07/31/2026
Contact Phone 1 Contact Phone 2
Purchasing Approver Purchasing Approved Date
CONSEN 06 25 2025
Approval Process
Department Head
RYAN ROSE
DH Approved Date
06,'25;2025
Final Approval
BOCC Approved
BOCC Sig led Date
BOCC Agenda Date
06/30/2C25
Finance Approver
CONSENT
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
06 25/2025 06; 25,2025
Tyler Ref #
AG 063025
Originator
JMUNDT
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