HomeMy WebLinkAbout20250530.tiffCani c-k(1WllI
Memorandum
TO: BOCC
FROM: Jason Chessher
DATE: 02/10/2025
SUBJECT: Steris Autoclave Service Agreement
The Environmental Health Lab uses an autoclave to sterilize containers for microbiological
analyses and nursing supplies. The lab's certification to analyze drinking water requires (per EPA
815-R-05-004 V.5) that we perform autoclave maintenance annually, which we choose to do
through an external vendor, especially since the autoclave is an older model that needs more
frequent maintenance. Staff compared prices and services from two vendors , Steris and
Baseline, and recommends a one year contract from Steris that includes four maintenance visits
for $6,924.06.
I recommend the Board approve a one-year contract with Steris for autoclave maintenance at a
cost of $6,924.06.
oVtz ISZI14
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2/Zy/25
2025-0530
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STERIS®
AGREEMENT
QUOTED AGREEMENT #: 03000731/24
INVOICE TO: 41149
WELD COUNTY HEALTH DEPT
ATTN:
1555 N 17TH AVE
DATE PRINTED: 09/22/2024
PO #: ".. PO Required
PARTS PO #:
AGREEMENT TERM: 02/01/2025- 01/31/2026
BILLING FREQUENCY: Quarterly
GREELEY, Colorado, 80631
Please return a signed copy of the equipment listing and a hard copy of the purchase order as acceptance to the attention of your contract administrator at:
STERIS Corporation
5960 Heisley Road
Mentor OH 44060
ATTN: Service Contracts Administration Department — Healthcare
PHONE: 1-800-333-8828 with Agreement Questions
FAX: 1-440-392-8932
Service Contracts Administration Department— Life Sciences
1-800-444-9009
1-440-350-7077
This agreement cannot be active and no PM inspections performed, until the receipt of a hard copy purchase order showing the payment terms, agreement numbers or
serial numbers, start date, applicable taxes and the full value of the contract. The purchase order has to be received no later than the 1st day of the agreement term, or PM
Service will be delayed. Providing the PO within the required timeline will ensure we can maintain the agreement term, scheduled PM dates, and maintain contract
customer status for preferred unscheduled hourly rates.
Agreement Comments: Please return the signed agreement and PO. If you have any questions, please contact Skye Warner - at skye_warner@steris.com. Please make
sure to reference the agreement number, agreement start date, and end date on your PO.P: 440.392.8114/F: 440.350.7077
This document is confidential information. Disclosure to third parties is not permitted. Page 1 of 3
STERIS®
EQUIPMENT LISTING
QUOTED AGREEMENT #: 03000731/24
EQUIPMENT ADDRESS: WELD COUNTY HEALTH DEPT
1555 N 17TH AVE
GREELEY, Colorado,
Rev 17.3
RSR039
EAGLE 3000 STAGE 3 16" 011179211 2nd floor health SelectChoice Agreement
GRAVITY ELECTRIC
CHROMALOX GENERATOR
Start Date 02/01/2025 End Date 01/31/2026 No. of Annual Inspections
No.of items to be Inspected: 1
Billing Frequency: Quarterly
lab
Labor Care
$ 6,924.06 $ 6,924.06
Address Sub Total: $ 6,924.06
This document is confidential information. Disclosure to third parties is not permitted. Page 2 of 3
STERIS®
Rev 17.3
RSR039
Total Agreement Price: $ 6,924.06
The Service Coverage Description set forth in Attachment A and the Terms and Conditions, set forth in Attachment B shall apply to the provisions of services
under this Agreement and are incorporated herein by reference.
STERIS Agreement tt: 03000731/24
By:
Name: Derek Hawranko
Title: Sr. Manager Inside Sales
Date: 2/18/2025
This document is confidential information. Disclosure to third parties is not permitted.
STERIS
Page 3 of 3
ATTACHMENT A
SERVICE COVERAGE DESCRIPTIONS
STERIS Sen-ke Abateunce Corenge
Suppact
unsc
EQUIPMENT AIALNTENANCE
d Maintenance @ Safen - -.
:'Schedukd Maintenance Latau
Scheduhd Maintenance Par., (w§ere apPar2
Travel Charges
Repair Labor
Repmr Pam
CUSTOMER SUPPORT
fPriwit?
.Customer Care Comer
Bhd Setice Doct¢nmration
Settee Portal
Trouhleshooning
Remote Morrimrmg
Priority Technical Support: Priority Technical Support service for STERIS equipment for the term of the Agreement to include; unlimited calls to the STERIS service hotline, calls related to STERIS equipment
shall be placed ahead of calls related to equipment that is not registered for Priority Supportcoverage and SZella shall route all calls to the appropriate Technical Care Team resource based on the equipment serial
._.._.-.__..-._.__ .... _
•
bedukd and ':'.
•
ktonthly fee
number.
2- Normal Working Hours — The Services for surgical equipment will be performed Monday through Frday, 8:00 A.M. to 8:00 P.M., local time, excluding federal holidays ("Normal Working Hours"). The Services
for infection prevention equipment will be performed Monday through Friday, !Attachment
to 5:00 P.M., local time, excluding fedeml holidays ("Normal Working Hours"). Any Service not performed during
Normal Working Hours shall be billed at the current applicable rate as set forth in Attachment A section 4(a).
Attachment B — STERIS Terms & Conditions
1. Terms aCoditions:
and ) The terns and conditions set forth in this Agreement ("STERIS': Terms") apply to all Services sold or provided by STERIS pursuant to this Agreement. The terns and
conditions contained in or referenced by any purchase orcler or other document issued by Subscriber shall not take precedence over STERIS': Termsun' ess
signed by
an authorized representative of both STERIS and Subscr tier. No course of dealing, custom or usage that is contrary to STERIS': Terns shall apply.
b) STERIS reserves the right to correct any typographical or clerical errors in price, specifications, quotations or acknowledgements.
Services:
a) Subscriber has selected from the service options described in Attachment A (each a "Service Option") for each piece of equipment listed in this agreement (the
"Equipment List"). The Service Options selected by Subscriber are referred to in this Agreement as the "Services°. STERIS agrees to provide Subscriber w th the
Service Parameters:
a) STERIS will perform the Services according to the following parameters and in accordance with the Service Options selected by Subscriber
b) Recall Alerts - STERIS will provide a recall alert monitoring and notification service for STERIS equipment.
c) Documentation - The parties agree to provide each other with the following documentation with respect to the Equipment:
• An accurate inventory of the Equipment, the current forth of which is included in this agreement (the "Equipment List").
• Subject to the confidentiality obligations contained in Section 14 below, STERIS will provide Subscriber with copies of all field service corrective
maintenance work orders related to the Equipment that is owned or operated by Subscriber.
d) Normal Working Hours — The Services will be performed Monday through Friday, titT A.M. to 500 PM., local time, excluding federal holidays (Normal Working
Hours'). Any Services not performed during Normal Working Hours shall be billed at the then curent applicable rate as set forth on Attachment A.
e) Response Time - STERIS will provide the following response times for unscheduled service calls placed through the STERIS Call Center at 1-800-33-8828: )
initial phone contact with the Subscriber within four (4) hours and (ii) on-slte service within 40 hours. All response times are in accordance with Section 3(c).
f) ProConnect Response Center —"E'S
Allisclude priority access to the ProConnect Response Center. Depending on the service option selected, this includes high
priority technical support, online service management and remote monitoring of enabled STERIS products. If selected, STERIS will remotely monitor all connected
equipment from its ProConnect Response Center via an intemet connection.
4. Term and Terminaton:
a) Term - The Term of this Agreement is as stated on page one of the Agreement.
b) Termination for Insolvency — Either party may terminate this Agreement by written notice to the other if such other party shall make any assignment or any general
arrangement for the benefit of creditors, shall file a petition or otherwise commence, authorize or acquiesce in the commencement or continuance of a proceeding
under any bankruptcy, insolvency, creditors protection or similar law, have any such proceeding filed against it and remain outstanding for thirty (30) days or otherwise
the value of the Services provided by STERIS during the then current term of this Agreement, as calculated at STERIS's then current time and material
rates, as of the effective date.
ate of such termination and
the total fees paid by Subscriber during the then current term of this Agreement as of the effective date of such termination. The parties acknowledge
and agree that the payment contemplated by this Section 4(d) Is not penalty, but is instead a reasonable attempt to quantify the damages to STERIS in
the event of the termination contemplated by this Sect'. 4(d) and that this Section 4(d) is reasonable under the circumstances.
e) End of Tern — if the entire value of the Block of Parts and/or Block of Time Contract is not used by Subscriber prior to expiration of this Agreement, Subscriber will
not be entitled to refund'
any portion of the remaining value of the Agreement.
f) Returns' Restocking Charges — STERIS will accept returns of service parts purchased pursuant to this Agreement and issue Subscriber credit for such service
parts subject to the following restrictions.
i. Return must be requested within 30 days of the purchase date, as indicated on the packing slip.
ii. Items must be a STERIS catalog item. 'Special' or made to order items manufactured by STERIS or purchased from a vendor are not eligible for return.
Items must be in TE ' conition. Damaged or used items are nat eligible for return.
iv. Items must be complete All accessories, instructions and special packaging material •must be included. Incomplete items are subjected to additional restocking
charges.
v. If an item is sold sterile, then the item must be in •the original, unopened, and undamaged packaging.
vi If an item has an expiration date, then there must be at (east 120 days remaining until the expiration date.
vii. Temperature sensitive and electronic/electrical components are not eligible for return.
Printed circuit boards may be returned only if the seal has not been broken on the package (package has not been opened).
ix. All returns are subject to a 20% restocking charge, plus freight, crating, and re-certcation charges, as appropriate.
c)
d)
Service Option selected by Subscriber for any given piece of Equipment, including, without limitation, the following:
Equipment overhauls, welding, rebuilds, upgredes and/or relocations, door assemblies, Light cameras, surgical monitors or recarders not purchased from
STERIS, generators, water tanks, reservoirs, Surgical Table Shroud, Sonic Tanks, SYSTEM 1 e trays and monochrome display. For life saence Subscribers,
all pumps, transducers, or components with a sales price greater than $5,000.
ii. Consumable and expendable items including, but not limited to, filters, cleaning agents, biological and chemical indicators, recording charts, paper, ink pens,
ribbons, pen arras, surgical lamps, light handles, batteries, and all hydraulic oils;
Hi. Surgical table accessories; hand controls, arts boards, x-ray tops, table pads
iv. Visits made at Subscriber's request to perform Services on Equipment which was not available, which could not be located, or services outlined as Subscriber
responsibility in the equipment operator manual;
v. Services requested by Subscriber due to failure of defective accessory items;
any employees of Subscriber or STERIS.
b) Prior to the addition of any equipment to the Equipment List during the tens of this Agreement, aPre-PM inspec6an may be required to verify that the equipment is
operating in accordance with the manufacturer's original equipment seer rations (the'Pro-PM Inspection'). The PrerrM Inspection will be at Subscriber's expense.
c) If ProrTrii:t Remote Monitoring is included in this agreement, it will be enabled on any equipment added to the agreement that is capable of supporting this feature.
Remote monitoring will be enabled as part of the next scheduled service visit, where applicable.
Shipment & elivery:
a) STERIS shall select the method and carrier for delivery of all service parts. All shipments of service parts by STERIS pursuant to this Agreement shall be FOB Origin.
Title and risk of loss or damage to the service parts shall pass from STERIS to Subscriber upon delivery to a carrier at point of shipment.
b) Any shipment, delivery, or performance date stated in the Subscriber's purchase order or other document delivered in connection with an order for service parts
pursuant of this Agreement is approximate only and does not constitute any guarantee of shipment, delivery, or performance on any particular date.
c) Shipping and handling of any parts covered under the terns of this contract shall be the responsibility of STERIS th the exception of Exclusions as outlined in
Section5(d). Shipping and handling outlined in parts in Section 5(d) will be the responsibility of the Subscriber. Any extra charges incurred for additional services, such
as shipment from point specked by subscriber, or subscriber's carrier, or special handling at the destination, must be paid by the Subscriber.
8. Equipment Manuals:
Subscriber will be responsible for acquiring any necessary operating and maintenance manuals for non-STERIS equipment covered under this Agreement. The cost of
such manuals will be paid by Subscriber.
iv. Network Requirements at Each Sterilizer or Washer
1. An active TCP/IP 101100 Baser Ethernet network drop with a RJ45 jack w thin ...each.
enabled.
v. Some equipment requires 120 VAC power for an external router.
STERIS will credit Subscribers account for the cost of such part or parts. STERIS will not be responsible if Equipment is removed from service by virtue of its or
Subscribers inability to obtain necessary replacement parts.
11. Limited Warranty:
STERIS warrants that the Services and parts, and the labor associated with such parts, provided hereunder will be free from defects in material and workmanship under
normal use and operation fora period of ninety (90) days from the date provided (the "Warranty Period, During the Warranty Period, STERIS will repair such defects or
replace any detective parts or labor at STERIS's expense. All replacement parts (whether new or reconditioned) will be of equivalent quality to the parts replaced, and
replaced parts will become the property of STERIS. Parts generally considered as expendable during normal use are not covered under this warranty,
nor is any repair
or part replacement made necessary by operator error, misuse, abuse, improper operation, defective accessories, being dropped, fire, oss, theft, power failure,
negligence by any partyother than STERIS, or other ads or omissions beyond the reasonable control of STERIS, or where STERIS determines that in fad no repairs
actually required. EXCEPT AS PROVIDED HEREIN, STERIS MAKES NO REPRESENTATION OR WARRANTY OF ANV KIND EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE, WITH RESPECT TOTHE SUBJECT
MATTER HEREOF, SERVICES TO BE PERFORMED BY STERIS PURSUANT TO THE TERMS HEREOF, OR PARTS TO BE SUPPLIED HEREUNDER.
12. Limitation of Liability:
a) In no case, whether as a result of breach of cer trod, breach of warranty re tort (including STERIS's or Subscribers wt gai ads or negligence or strid liability) shall
STERIS or Subscriber be liable to the other for any consequential or inddental damages incurted by the other, including but not limited to loss of revenue, profits or
goodwill.
13. Indemnity:
STERIS agrees to defend, indemn fy and hold Subsc ber harmless from any and all Gaims, liability, damages or expenses due to personal injuries, induding death to
employees r; STERIS, Subcriber, or to third parties, and for property damage to the extent caused by the w llful ads or the negligence of STERIS.
Subsuiber agrees to defend, indemnify and hold STERIS harmless "to the extent permitted by Colorado law" from any and all daims, liability, damages or expenses due
to personal injuries, induding death, to employees To ubscriber, STERIS, or to third parties, and for property damage to the extent caused by thew fUl ads or the
negligence of Subscriber.
17. Severability:
a) Any portion of this Agreement found to be invalid by a court of competent jurisdiction shall not be cause for the cancellation or invalidation of the remaining clauses of
18. Waivers:
a) The failure to enforce any tens of this Agreement by either party shall not act as a waiver of that party's right toinsist on later performance of that or any other term of
this Agreement, nor shall it act as a waiver of any of the party's rights with respect to the nonperformance.
19. Independent Contractor:
a) STERIS and Subscriber hereby aclmowledge that STERIS shall perform the Services for Subscriber as an independent contractor. Nothing in this Agreement shat) be
construed ro create the relationship of employer and employee or principal and agent between STERIS and Subscriber.
20. Complete Agreement, Modification and Applicable Law:
Cam': This Agreement including the Attachments hereto, constitutes the entire agreement and understanding between the parties hereto and supersedes all other
agreements (whether written or oral) withrespect ro the rat;
hereof. No waiver or mod aua shall be eRective unless in writing and signed by an authorized
representative of each party No nurse of dealing or trade usage not contained herein will be binding upon the parties hereto. This Agreement shall be governed by the
laws of Ohio and the United States, applicable therein. For the purposes of any legal proceedings arising in connection with this Agreement, each of the parties agrees
to the original and non-exclusive jurisdictions of the courts of "Ohio.
SUBSC R
By:
Name: Perry Buck
Title: Chair, Board of Weld County Co
Date:LEB 7-�2 4
�Attest Esther . Gesirk tt'o the Board
Br• .r�+Ylr•"�
Depu Clerk to the Board
anko
side Sales
WELD COUNTY HEALKTH DEPT wit indemnify and hold harmless STERIS "to the extent permitted under Colorado law°. Colorado's Governmental Immunity Act contains restrictions on
Indemnification provisions.
STERIS Agreement. 03000731/24_
. s -lasso - a
Contract For
Entity Information
Entity Name
STERIS CORPORATION
Entity ID*
@00002542
Contract Name*
STERIS ANNUAL AUTOCLAVE SERVICE AGREEMENT
Contract Status
CTB REVIEW
Contract Description*
STERIS ANNUAL AUTOCLAVE SERVICE AGREEMENT
Contract Description 2
Contract Type *
AGREEMENT
Amount*
$0.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
HEALTH
Department Email
CM-Health@weld.gov
Department Head Email
CM -Health- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?
Q New Entity?
Contract ID
9111
Contract Lead*
BFRITZ
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 02/15/2025
02/19/2025
Will a work session with BOCC be required?*
NO
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
12/15/2025
Committed Delivery Date
Renewal Date
Expiration Date*
01/31/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
02/18/2025 02/18/2025 02/19/2025
Final Approval
BOCC Approved Tyler Ref*
AG 022425
BOCC Signed Date Originator
BFRITZ
BOCC Agenda Date
02/24/2025
Hello