HomeMy WebLinkAbout20253066.tiff Resolution
Approve Agreement for Services for Internet-Based Auctions for Tax Lein Sales
and Authorize Chair to Sign — Realauction.Com, LLC
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with an Agreement for Services for
Internet-Based Auctions for Tax Lein Sales between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Treasurer's Office, and Realauction.Com, LLC, commencing November 10, 2025,
and ending November 9, 2028, with further terms and conditions being as stated in said
agreement, and
Whereas, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado., that the Agreement for Services for Internet-Based Auctions for Tax Lein Sales
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Treasurer's Office, and
Realauction.Com, LLC, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said agreement.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 10th day of November, A.D., 2025:
Perry L. Buck, Chair: Aye ,r.•
Scott K. James, Pro-Tem: Aye V h `
Jason S. Maxey: Aye / i`
Lynette Peppier: Aye ' mit
Kevin D. Ross: Excused ' ' tet.
kFr
Approved as to Form: + ►
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc;TR 036/54 2025-3066
i1/Aq/25 TR0031
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BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:2025-2028 Real Auction.COM contract for Tax Lien Sales
DEPARTMENT:Weld County Treasurer&Public Trustee Office DATE: 10/27/2025
PERSON REQUESTING: Brigitte Grimm,Treasurer&Public Trustee and Sonja Kohlgraf,Deputy Treasurer
Brief description of the problem/issue:
The Treasurer's Office holds three different online auctions,on a weekly and yearly basis.All auctions are
electronically held,utilizing the same vendor:RealAuction.This agreement addresses the online tax lien sale
auction that the Treasurer holds in the fall each year.The cost of$11 per parcel is paid by the end user and
passed on to RealAuction.There is no actual cost to Weld County and the fees are covered by the end user.
The contract fee to the end user will increase by$1 from$10 to$11.
Contract term is for three years.
What options exist for the Board?
Per statute 39-11-109,the Treasurer is required to hold an annual tax lien auction.
Recommendation:
The Weld County Attorney Office has reviewed and approved of this contract.The Weld County Treasurer's
Office recommends approval from the Board of Commissioners.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck T-N
Scott K.James 11,1
Jason S.Maxey w
Lynette Peppier
Kevin D.Ross 14'
2025-3066
V(o 0031
REALAUCTION.COM, LLC
861 SW 78T"AVENUE SUITE 102,PLANTATION FLORIDA 33324
AGREEMENT FOR SERVICES
This Agreement made this t day of tt10\H P1 2025, between Weld
County Treasurer, a political subdivision of the State of Colorado ("County"), and
Realauction.com, L.L.C. ("Contractor"), for Internet-based electronic processing of bid
information related to the auction sale of County's Tax Certificates,on the following terms:
1. Length of Agreement;Cancellation;Termination Upon Default.
A. The term of this Agreement shall terminate three years from the above date.
B. Termination for Default or Breach:This Agreement may be terminated by either
party upon the failure of the other to comply with any provision or requirement of this
Agreement,provided that written notice of such failure is given to the defaulting party
and is not cured within thirty(30)days of the date of receipt of written notice.A party's
decision not to act upon failure of the other party to perform shall not be construed as
a waiver of the ability of non-breaching party to take additional action at a later date
and time.
C. County may terminate this Agreement for Convenience upon sixty(60)days
written notice.
2. Services to be Provided by Contractor.
A. The Contractor shall furnish Internet Auction Services for Tax Certificates for
Weld County,CO.The County provides no guarantee of quantity.
B. The Contractor shall provide a host server for the Web Site.As used herein,the
term"Web Site"shall mean an Internet web site that Contractor will make available
to County under this Agreement.The Web Site will utilize Contractor's proprietary
software,which can accept and process competitive bids for Tax Certificates to be
issued by County.The County acknowledges that the Contractor's Server may not be
dedicated exclusively to the Web Site.The Contractor shall use its best efforts to make
the Web Site available during all business hours and shall not schedule planned
maintenance downtime to occur during business hours.
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2o25-301c(o
C. During each auction,the Contractor shall provide Auction Administrator(s)and
the technical support necessary to facilitate the County's conduct of online auction
sales of tax certificates.
D. Contractor will assist County with the following:
i. Auction set-up.County will select the auction format,e.g.,sealed,proxy,etc.,
to be used,auction start date,end date and batch size as well as the auction's
administration and execution,including but not limited to management or
retrieval of user registration information and auction results.
ii. Granting and denying various degrees of access privileges to users and
County's employees to the Web Site.Before any County representative is given
privileges to access the Web Site and its information,County must provide
Contractor with written authorization directing Contractor to give such
employees such authority.
iii. Monitoring network performance while auctions are in progress.
iv. Providing technical support to resolve questions related to hardware,software
or network problems encountered by the County or third-party users.
v. Providing telephone and online webinar training sessions for County personnel
designated by the County as having a thorough knowledge of the transactions
to be consummated using the Web Site at times to be mutually determined.
vi. Providing personal and telephonic support during normal business hours for the
handling of bidder and County questions relating to the general operation of
the Web Site.
E. Contractor will include on the Web Site terms and conditions,with appropriate
disclaimers,which third party users(i.e., participants in auctions/bidders)will be
required to give assent.Each party will have the right to reasonably approve the terms
and conditions or disclaimers that are included within the Web Site.
F. The Contractor may,in its sole discretion,provide additional ancillary services
through the Web Site to third party users that are intended to assist such third-party
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users in evaluating any or all of the Tax Certificates to be sold.Such services may
include without limitation:
i. Hyperlinks on the Web Site to third party sites that contain additional
information about the delinquent accounts or properties that are the
subject tax sale;and
ii. Analytical tools, such as search, sort, upload, download and other
customization features. If such services are offered by Contractor
through Web Site,these services shall be provided at no charge to the
bidders and auction participants.
G. Contractor shall record and maintain records of all activity occurring on the Web
Site and shall retain these records for a period of 5 years from the date of each auction.
H. The Contractor shall ensure that the Web Site is capable of providing the
following functions:
i. Accepting,processing and displaying bid information and other data
related to auctions of tax certificates.
ii. Accepting,processing and maintaining an ID number and password from
users before users enter any auction,which they may obtain free of
charge by simply registering on the Site.
iii. Providing users with the means for reviewing the list of all Tax
Certificates being offered for sale,along with,to the extent available,
tax roll data and appraiser information with respect to the applicable
properties.
iv. Providing users with the means to bid and to withdraw bids on tax
certificates.
v. Permitting the use,at the County's election,a proxy bidding system,
whereby a user will submit the minimum rate that he/she would be
willing to receive for the applicable tax certificate.The Contractor's
software will act on the bidder's behalf,submitting only the maximum
rate necessary to win the bidding for any given Certificate,but in no
event less than the minimum rate specified by the bidder.When the
auction is over,third-party users will see only the higher of the minimum
rate submitted by each bidder or their winning bid.
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vi. Allowing users to view auction results after they are approved for release
by County.
vii. Allowing Contractor's Auction Administrators and County's internal
auction administrators(the"County Auctioneers")to observe auctions
in progress and retrieve information immediately upon completion of
each auction,and to release the final results of auctions so that they
can be viewed by all users with authorized access to the Web Site.
viii. Enabling the County's Auction Administrators,or the Contractor Auction
Administrator at County's direction,to establish and modify auction
parameters;to modify registration information pertaining to a particular
third-party user or County user;and to limit or prohibit a user's access
privileges to the site.County will provide Contractor with the names of
County personnel who are permitted to access and/or authorize
modifications.In the event County directs Contractor to affect such
modifications,County will be required to give Contractor reasonable
advance notice before such modifications are to go into effect.
Accessibility. Provide a website that is in compliance with all applicable
provisions of SS24-85-101, et seq., C.R.S., and the Accessibility
Standards for Individuals with a Disability as established by the state of
Colorado's Office of Information Technology(OIT)pursuant to Section
S24-85-103(2.5),C.R.S.Contractor shall also comply with all State of
Colorado technology standards related to technology accessibility and
with Level AA of the most current version of the Web Content
Accessibility Guidelines(WCAG),incorporated in the State of Colorado
technology standards. For Contractor assistance,the Colorado state
OIT has a"toolkit"to assist in meeting Accessibility Standards for
Individuals with a Disability: https://oit.colorado.gov/standards-
policies-guides/guide-to-accessible-web-services/procurement-toolkit.
3. Cooperation by County.Notwithstanding any other provision herein,the County
shall:
A. Notify Contractor of the actual date scheduled for each tax certificate sale on
the Web Site at least 45 days prior to such date and provide Contractor with all
information concerning the properties for which tax certificates are being offered at
auction at least 30 days prior to the date of each auction.
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B. Providing Contractor with the names,titles and contact information for all
County employees who will have decision-making authority of any kind in the auction
process or access to the Contractor's Web Site,as well as the names and contact
information of all County employees who are responsible for processing Contractor's
requests for payment and supporting documentation.
C. The Web Site shall bear County's name and such other trade dress(e.g.,logos,
introductory statements from them etc.)as reasonably directed by the County.The
County acknowledges and agrees that every page of the Web Site may display the
Contractor's name and company logo.
D. County will reasonably cooperate with Contractor to ensure that Contractor has
access to and is provided with all the information it needs to effectuate the tax
certificate auctions described in this Agreement and for preparation and delivery of the
Contractor's requests for payment.The information provided will include the initial
data load and timely updates of certificates that have been redeemed,purchased or
transferred.
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4. Payment for Services.
A. The Contractor will be paid for the Contract amount upon invoices submitted to
the County by the Contractor monthly.
B. In consideration of the Services set forth in this Agreement,Tax Collector shall
pay(or cause to be paid)the following fees to Contractor in the manner described:
i. For each individual Tax Certificate sold during an auction on the Web
Site,County shall pay eleven dollars($11.00).
ii. For each individual Tax Certificate that is unsold, sold in error or
cancelled,Contractor will receive no fee.
C. The Contractor's request for payment shall be supported by reports or other
documents reasonably required by the County,and shall show the Contractor's Tax
Collector Contract number, and the Contractor's federal identification number, in
addition to any other information that may be required by the County.Additionally,all
requests for payment shall have attached a copy of the original bill,containing an
original signature of an authorized representative of the Contractor. Requests for
payment shall be submitted not more than once every thirty days,to an address,
department and/or individual designated by the County.
D. Unless otherwise provided on Contractor's invoice or other Instructions that
Contractor provides after the execution of this Agreement,payments shall be made
to:
Realauction.com,LLC
Attn:Finance Department
861 SW 78th Ave.,Suite 102
Plantation FL,33324
E. Contractor shall not be obliged to provide any Services hereunder in the event
County is more than 60 days delinquent in paying any invoices,provided,however,
that Contractor has advised the County in writing that it will cease performing services
unless delinquent invoices are paid in full.
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5. Limited Warranty;Disclaimer of Implied Warranties;Limitation of Liability;
Consequential Damages or Incidental Damages.
A. Contractor warrants that the Web Site, when provided with accurate and
properly formatted data by County and other third-party users,and when accessed by
properly functioning software and equipment of third-party users, will perform
substantially as required to facilitate County's online auction sales of tax certificates.
Contractor will,at no charge to County,make corrections to the Web Site so that the
Web Site performs substantially as required,and will use its best efforts to make such
corrections available within 24 hours,provided that County reports to Contractor any
failures or defects in the Web Site and provides Contractor with information sufficient
to correct such failure or defect.In the event Contractor is not able to make such
corrections available within 24 hours,the Contractor's chief executive officer and/or
chief operating officer will confer with County to advise County with respect to the
status of problem resolution and anticipated time of correction.
B. Except for the express limited warranty set forth in the preceding section of
this Contract,Contractor makes no warranty,representation,promise or guarantee,
either express or implied,statutory or otherwise,with respect to the Web Site or the
Services provided hereunder,including their quality,performance,merchantability or
fitness for a particular purpose,or whether any of the transactions to be conducted
using the Web Site comply with any applicable federal,state,county or other law or
regulations.Contractor will have no responsibility for any actual or purported loss
resulting from damages associated with the auction format(e.g., Proxy Bidding)
selected by County for any particular auction conducted on the Web Site.In no event
will Contractor be liable for indirect, special, incidental, economic, cover,
consequential,tort or other damages(including without limitation damages or costs
relating to the loss of profits,business,goodwill,data or computer programs,even if
advised of the possibility of such damages),without regard to the legal theory of such
damages,arising out of the use of or inability to use the Web Site or the services
provided hereunder.Except as provided in this paragraph,in no event will Contractor's
liability to County arising out of or related to this Contract exceed the fees earned by
Contractor under this Contract during the twelve-month period immediately preceding
the date that the event giving rise to Contractor's liability occurred.Notwithstanding
the foregoing,Contractor's liability to County arising out of claims brought against
Contractor pursuant to Paragraph(a)above will be no greater than$1,000,000 in the
aggregate.
7
6. Insurance.
A. The Contractor agrees to maintain insurance of the following types and
amounts:
i. Workers'Compensation Insurance
Each Occurrence: $1,000,000
ii. Commercial General Liability
Each Occurrence: $1,000,000
General Aggregate: $2,000,000
iii. Umbrella Liability
Each Occurrence: $1,000,000
Aggregate: $1,000,000
iv. Professional/Cyber Liability
Aggregate: $4,000,000
Certificate of Insurance to be provided.
7. Confidentiality;Proprietary Information.
A. The format in which Contractor stores data provided by County will be
proprietary to Contractor. County's retrieval and use of the data compiled by
Contractor on the Web Site shall be limited to County's internal use only,and County
agrees that it will not,unless otherwise required by law,transmit to third parties,or
permit other third parties to access the data in the format and compilation created by
Contractor.
8
B. County acknowledges that with respect to bidders who provide minimum bids
as part of the Web Site's proxy bidding feature,Contractor will be deemed the agent
of such bidders in so far as bidders have provided such minimum bids.Such minimum
bids will be the confidential information of the bidder,which Contractor will be required
to maintain,and which contractor will not release except as required by law.
C. Except upon prior written approval by the County, the Contractor, or its
subcontractors,shall not furnish or disclose to any person and/or organization any
non-public information that County designates as confidential.
D. It is expressly understood and agreed that the software used to develop and
operate the Web Site; any related materials and documentation provided by
Contractor, including without limitation information related to security or other
technical aspects of the Web Site;and the non-public pages of the Web Site constitute
a valuable proprietary product and trade secret of Contractor embodying substantial
creative efforts and confidential information,ideas,and expressions(collectively for
the purposes of this section"Contractor's Confidential Information").County agrees to
hold all such Contractor's Confidential Information in strict confidence and take such
steps as are reasonably necessary to protect the Contractor's Confidential Information
and other materials designated by Contractor as confidential.Such steps shall include,
without limitation, refraining from taking any action in derogation of Contractor's
ownership rights and taking actions similar to those taken by County with respect to
protecting other third-party confidential information in its possession.County shall not
disclose or otherwise make available the Contractor's Confidential Information in any
form to any person except to those employees of County or Contractor who need
access to the information to facilitate County's authorized use of the Web Site.Nothing
herein shall be construed,however,to prohibit County from making any disclosures
required of County pursuant to any legal process or request from any governmental
authority having jurisdiction over County, or from making disclosure required by
Colorado law,provided however that prior to disclosure to any such governmental
authority,County shall provide notice to Contractor in order to enable Contractor to
seek relief.
E. Each party agrees to treat any information they receive that is submitted to the
Web Site by third party users,including without limitation,deposit amounts,social
security numbers, federal tax identification numbers, etc., in accordance with
applicable law and the"privacy policy"set forth in the related link on the Web Site.
Contractor will not change the"privacy policy"without Tax Collector's consent,which
will not be unreasonably withheld.
8. Limited Agency Created; No Third-Party Beneficiaries Intended.
For providing auction services for the delinquent tax auction and other services specifically
described herein,Contractor shall be an agent of the County and shall be required to take
9
direction from the County as to the mechanism and effectuation of the sale.Other than with
the respect to the handling of the delinquent tax auction and other services described here
in,Contractor acknowledges that it does not have the authority to act on behalf of the County
or its agencies.Contractor's personnel shall not be employees of the County.There are no
intended third-party beneficiaries,including without limitation any users of the Web Site
described herein.
9. Force Majeure. Delay in performance or non-performance of any obligation
contained herein shall be excused to the extent such failure or non-performance is caused by
force majeure.For purposes of this Contract,"force majeure"shall mean any cause or agency
preventing performance of an obligation which is beyond the reasonable control of either party
hereto,including without limitation,fire,flood,sabotage,embargo,strike,explosion,labor
trouble,accident,riot,acts of governmental authority(including,without limitation,acts
based on laws or regulations now in existence as well as those enacted in the future),and
delays or failure in obtaining raw materials or transportation,acts of God,telephone line
outages,Internet traffic slowdowns(including any Internet transmission problems incurred
by either County's or Contractor's Internet service provider),down computer networks,down
hardware,(head crashes,operating system hang-ups and the like),software or operating
systems failure caused by a virus or other denial of service attack,and electricity outages.A
party affected by a force majeure shall,upon notice of the force majeure,promptly notify the
other party by the quickest means available,explaining the nature and expected duration
thereof,and shall act diligently to remedy the interruption or delay if it is reasonably capable
of being remedied.
10. Entire Understanding; Amendments. This Agreement constitutes the entire
understanding and agreement between the parties hereto with respect to its subject matter
and supersedes all prior or contemporaneous agreements,representations,warranties and
understandings of such parties, whether oral or written. This Agreement may only be
amended by a separate document,signed by both parties.
11. Place of Execution;Governing Law;Venue.This Agreement shall be deemed to
be executed in Weld County,State of Colorado,regardless of the Contractor's domicile,and
shall be interpreted and construed in accordance with the laws of the State of Colorado.The
Contractor agrees that the venue for any and all claims between the parties arising from this
Agreement shall be in the federal courts for the District of Colorado or in the state courts in
and for Weld County,Colorado.
12. Severability.If this Contract contains any provision found to be unlawful,the same
shall be deemed to be of no effect and shall be deemed stricken from this Contract without
affecting the binding force of this Contract as it shall remain after omitting such provision.
13. E-Verify Statute. In accordance with the Federal Contractor Rule,Contractor shall register
with and utilize the E-Verify System operated by the United States Department of Homeland Security to
10
verify the employment eligibility of all new employees hired during the term of the Agreement and shall
expressly require any subcontractors performing work or providing services pursuant to this Agreement
to likewise utilize the E-Verify System to verify the employment eligibility of all new employees hired by
the subcontractor during the term of this Agreement.If Contractor enters into a contract with a
subcontractor performing work or providing services on its behalf,Contractor shall also require the
subcontractor to provide an affidavit stating that the subcontractor does not employ,contract with,or
subcontract with an unauthorized alien.Information on registration for and use of the E-Verify System
can be obtained via the internet at the Department of Homeland Security Web site:
http://www.dhs.gov/E-Verify.
11
IN WITNESS WHEREOF, the parties have executed this Agreement this 101 day of
Nuuer 1907 ,2025.
For Realauction.com,L.L.C.: thy" on
Printed Name: Lloyd McClendon
Title: Managing Member
On Behalf of the Weld County Treasurer's Office:
Board of County Commissioners
Weld County,Colorado '+�r
63114_ fte.Pr/X- 4110 Tr,
Perry L. ck,Chair NOV 1 0 ZUZ5
W:dfritaA)
1t561tAks011ij Attest: L; �; '•a ti`
Esther E.Gesick,Clerk to the Board r, Fr
NOUN'S e
By: /-/61,05601,1")
Deputy Clerk to the Board
12
2 025-30�to
Houstan Aragon
From:Rusty Williams<rwilliams@weld.gov>
Sent:Wednesday,November 5,2025 2:48 PM
To:Houstan Aragon<haragon@weld.gov>;Bruce Barker<bbarker@weld.gov>;Karin McDougal
<kmcdougal@weld.gov>;Matthew Conroy<mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel
<aschiel@weld.gov>;Will Grumet<wgrumet@weld.gov>;Brigitte Grimm<bgrimm@weld.gov>
Cc:CTB<CTB@co.weld.co.us>;Chris D'Ovidio<cdovidio@weld.gov>;Sonja Kohlgraf<skohlgraf@weld.gov>
Subject:RE:SIGNATURE REVIEW:Agreement for Services for Internet-Based Auctions for Tax Lein Sales-
RealAuction.Com,LLC
Hi,Houstan.
There are no issues for Finance.
Thanks.
From:Houstan Aragon<haragon@weld.gov>
Sent:Wednesday,November 5,2025 1:49 PM
To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy
<mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet
<wgrumet@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Brigitte Grimm<bgrimm@weld.gov>
Cc:CTB<CTB@co.weld.co.us>;Chris D'Ovidio<cdovidio@weld.gov>;Sonja Kohlgraf<skohlgraf@weld.gov>
Subject:SIGNATURE REVIEW:Agreement for Services for Internet-Based Electronic Processing of Bid Information
Related to Auction Sales Certificate of Option for Treasurer's Deed-RealAuction.Com,LLC
Importance:High
Good afternoon,
Please review and advise as to placement on the Monday,November 10,2025,Agenda.Please
also remember to reply-all to this email.
Department Head(Brigitte)—Please respond for approval as to substance in the Agreement.
Finance(Rusty/Chris)—Please respond for approval as to Funding.
Legal—Please respond for approval as to Form.
Thank you,
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk:970-400-4224
P.O.Box 758,1150 0 St.,Greeley,CO 80632
0E1 oo
1
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Brigitte Grimm
Sent: Wednesday,November 5,2025 3:30 PM
To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Byron Howell;Adria
Schiel;Will Grumet;Rusty Williams
Cc: CTB;Chris D'Ovidio;Sonja Kohlgraf
Subject: RE:SIGNATURE REVIEW:Agreement for Services for Internet-Based Electronic
Processing of Bid Information Related to Auction Sales Certificate of Option for
Treasurer's Deed-RealAuction.Com,LLC
Approved as to substance in the agreement.
From:Houstan Aragon<haragon@weld.gov>
Sent:Wednesday,November 5,2025 1:49 PM
To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy
<mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet
<wgrumet@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Brigitte Grimm<bgrimm@weld.gov>
Cc:CTB<CTB@co.weld.co.us>;Chris D'Ovidio<cdovidio@weld.gov>;Sonja Kohlgraf<skohlgraf@weld.gov>
Subject:SIGNATURE REVIEW:Agreement for Services for Internet-Based Electronic Processing of Bid Information
Related to Auction Sales Certificate of Option for Treasurer's Deed-RealAuction.Com,LLC
Importance:High
Good afternoon,
Please review and advise as to placement on the Monday,November 10,2025,Agenda.Please
also remember to reply-all to this email.
Department Head(Brigitte)—Please respond for approval as to substance in the Agreement.
Finance(Rusty/Chris)—Please respond for approval as to Funding.
Legal—Please respond for approval as to Form.
Thank you,
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk:970-400-4224
P.O.Box 758,1150 O St.,Greeley,CO 80632
O x 00
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
Houstan Aragon
From: Byron Howell
Sent: Wednesday,November 5,2025 3:34 PM
To: Houstan Aragon;Bruce Barker;Karin McDougal;Matthew Conroy;Adria Schiel;Will
Grumet;Rusty Williams;Brigitte Grimm
Cc: CTB;Chris D'Ovidio;Sonja Kohlgraf
Subject: RE:SIGNATURE REVIEW:Agreement for Services for Internet-Based Electronic
Processing of Bid Information Related to Auction Sales Certificate of Option for
Treasurer's Deed-RealAuction.Com,LLC
Approved as to form.
Byron L.Howell
Assistant Weld County Attorney
Weld County Attorney's Office
1150 O Street
Greeley,Colorado 80632
970-400-4394
STATEMENT OF CONFIDENTIALITY&DISCLAIMER:The information contained in this email message is attorney
privileged and confidential,intended only for the use of the individual or entity named above.If the reader of this
message is not the intended recipient,you are hereby notified that any dissemination,distribution or copy of this
email is strictly prohibited.If you have received this email in error,please notify us immediately by replying and
delete the message.Thank you.
From:Houstan Aragon<haragon@weld.gov>
Sent:Wednesday,November 5,2025 1:49 PM
To:Bruce Barker<bbarker@weld.gov>;Karin McDougal<kmcdougal@weld.gov>;Matthew Conroy
<mconroy@weld.gov>;Byron Howell<bhowell@weld.gov>;Adria Schiel<aschiel@weld.gov>;Will Grumet
<wgrumet@weld.gov>;Rusty Williams<rwilliams@weld.gov>;Brigitte Grimm<bgrimm@weld.gov>
Cc:CTB<CTB@co.weld.co.us>;Chris D'Ovidio<cdovidio@weld.gov>;Sonja Kohlgraf<skohlgraf@weld.gov>
Subject:SIGNATURE REVIEW:Agreement for Services for Internet-Based Electronic Processing of Bid Information
Related to Auction Sales Certificate of Option for Treasurer's Deed-RealAuction.Com,LLC
Importance:High
Good afternoon,
Please review and advise as to placement on the Monday,November 10,2025,Agenda.Please
also remember to reply-all to this email.
Department Head(Brigitte)—Please respond for approval as to substance in the Agreement.
Finance(Rusty/Chris)—Please respond for approval as to Funding.
Legal—Please respond for approval as to Form.
Thank you,
WELW
COUNTY,CO
Houstan Aragon
Deputy Clerk to the Board
Desk:970-400-4224
P.O.Box 758,1150 0 St.,Greeley,CO 80632
01.000
Join Our Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
2
C.
ntract For
Entity Information
Entity Name* Entity ID* []New Entity?
REALAUCTION.COM LLC @00033449
Contract Name* Contract ID Parent Contract ID
2025-2028 REALAUCTION AGREEMENT FOR TAX LIEN 10042
SALE Contract Lead* Requires Board Approval
Contract Status SKOHLGRAF YES
DONE Contract Lead Email Department Project#
skohlgraf@weld.gov;bgri
mm@weld.gov
Contract Description*
ONLINE AUCTION SERVICE FOR TREASURER'S TAX LIEN SALE.COST OF$1 1 PER PARCEL PASS THROUGH TO END
USER
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
CONTRACT TREASURER Date* 11/06/2025
11/10/2025
Amount* Department Email
$0.00 CM-Treasurer@weld.gov Will a work session with BOCC be required?*
Renewable* Department Head Email NO
NO CM-Treasurer- Does Contract require Purchasing Dept.to be
DeptHead@weld.gov included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
ATTORNEY EMAIL
IGA County Attorney Email
CM-
CO U NTYATTO R N EY@W EL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
07/10/2028
Termination Notice Period Committed Delivery Date Expiration Date*
12/31/2028
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
FAST TRACK FAST TRACK FAST TRACK
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/10/2025 11/10/2025 11/10/2025
Final Approval
BOCC Approved j Tyler Ref#
YES 2025-3066
BOCC Signed Date Originator
11/10/2025 j SKOHLGRAF
BOCC Agenda Date
11/10/2025
Houstan Aragon
From: Houstan Aragon
Sent: Monday,November 10,2025 10:04 AM
To: Brigitte Grimm;Sonja Kohlgraf
Cc: Esther Gesick
Subject: Executed Agreement
Attachments: Agreement for Services for Internet-Based Auctions for Tax Lein Sales—
Realauction.Com,LLC.pdf
Importance: High
Good morning,
Attached is a copy of the fully executed agreement for Services for Internet-Based Auctions for Tax Lein Sales with
Realauction.Com,LLC.
Sonja-I placed the attached in Onbase with Contract ID#10072 and updated the necessary information on the
form.I also hit Fast Track to place it into Maintenance for purposes of getting this into maintenance for the
timeclock to begin,since the approvals were acquired via signature review.Please let me know if you have any
questions or concerns.
Best,
AVER
COUNTY,00
Houstan Aragon
Deputy Clerk to the Board
Desk:970-400-4224
P.O.Box 758,1150 0 St.,Greeley,CO 80632
013000
Join 1 Team
IMPORTANT:This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure.If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication.Any disclosure,
copying,distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
Houstan Aragon
From: Onbase
Sent: Monday,November 10,2025 10:06 AM
To: CM-ClerktoBoard;Sonja Kohlgraf;Brigitte Grimm;CM-Treasurer-DeptHead
Subject: Fast Tracked Contract ID(10042)
Contract#10042 has been Fast Tracked to CM-Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name:REALAUCTION.COM LLC
Contract Name:2025-2028 REALAUCTION AGREEMENT FOR TAX LIEN SALE Contract Amount:$0.00 Contract ID:
10042 Contract Lead:SKOHLGRAF
Department:TREASURER
Review Date:7/10/2028
Renewable Contract:NO
Renew Date:
Expiration Date:12/31/2028
Tyler Ref#:2025-3066
Thank-you
' 1
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