HomeMy WebLinkAbout20250376.tiffResolution
Approve Request for Application for Family Resource Center (FRC) Program Grant
and Authorize Chair to sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Request for Application for the Family
Resource Center (FRC) Program Grant from the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, to the Colorado Department of Early Childhood, Division
of Contracts and Procurement, with further terms and conditions being as stated in said
application, and
Whereas, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Request for Application for the Family Resource Center (FRC)
Program Grant from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services,
to the Colorado Department of Early Childhood, Division of Contracts and Procurement,
be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said application.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 5th day of February, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
Cc: HS D, AcT(cP/RJ/cD)
02/14 /25
2025-0376
HR0097
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Colorado Department of Early Childhood Family Resource Center Program
Solicitation Response
DEPARTMENT: Human Services DATE: January 28, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Department is requesting to respond to the Colorado
Department of Early Childhood (CDEC) solicitation for the Family Resource Center (FRC) Program
Grant. In FY25, the FRC project replaced previous Colorado Community Response (CCR) funding in
support of the Prevention Program. This proposed funding will continue current capacity to provide
comprehensive, coordinated prevention and housing case management services and connections to
community -based supports for families and children. Using the Colorado Family Pathway Framework
for Family Development Services (FDS), family advocate (s) will assess families' needs and
strengths, assist with family -driven goal setting, and develop collaborative plans to work toward goals.
Goals of FRC funding include:
• Increase FRC capacity to provide families with strengths -based, high quality family
development services.
• Strengthen family stability by increasing protective factors and decreasing risk factors.
• Assess family strengths and needs, collaboratively set goals, and connect families with
resources and economic support.
What options exist for the Board?
Approval to respond to the Solicitation for the CDEC Family Resource Center Program Grant.
Deny approval to Respond to the solicitation for the CDEC Family Resource Center Program
Grant.
Consequences: The Department of Human Services' Family Resource Division will not be
able to apply for the grant funding.
Impacts: The Department of Human Services' Family Resource Division will not have the
funding to deliver the services needed to the children and families in our community.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Total grant request = $230,395.00
Funded through the Family Strengthening Unit of the Division of Community and Family Support
of CDEC.
Term: July 1, 2025 through June 30, 2026
Pass -Around Memorandum; January 28, 2025 - NOT IN CMS 2025-0376
2/5 leOC 1�1
Recommendation:
• Approval to respond to the Solicitation and authorize the Chair to sign the Signature Page of the
grant application.
Support Recommendation chedule
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppler
Kevin D. Ross
Place on BOCC Agenda
er
f,PACd
Work Session Other/Comments:
Pass -Around Memorandum; January 28, 2025 - CMS ID NOT IN CMS
Karla Ford
From:
Sent:
To:
Subject:
Approve
Kevin Ross
Kevin Ross
Wednesday, January 29, 2025 8:- 7 AM
Karla Ford
Re: Please Reply - PA FOR PROCESSING: FR Center Program Grant (NOT IN CMS)
From: Karla Ford <kford@weld.gov>
Sent: Wednesday, January 29, 2025 7:31:47 AM
To: Kevin Ross <kross@weld.gov>
Subject: Please Reply - PA FOR PROCESSING: FR Center Program Grant (NOT IN CMS)
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kfordaweld.gov :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-4:OOp.m. **
.a, -
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:. • GOu
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el
•
Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to which it is cddressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you hove received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, :opying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Windy Luna <wluna@weld.gov>
Sent: Tuesday, January 28, 2025 4:23 PM
To: Karla Ford <kford@weld.gov>
Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us>; Bruce Barker <bbarker@weld.gov>; Cheryl
Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; HS -Contract
Management <HS-ContractManagement@co.weld.co.us>; Jill Scott <jscott@weld.gov>; Karla Ford <kford@weld.gov>;
Lennie Bottorff <bottorll@weld.gov>; Tanya Geiser <tgeiser@welc.gov>
Subject: PA FOR PROCESSING: FR Center Program Grant (NOT IN CMS)
Good afternoon Karla,
Attached please find the PA approved for routing to all five (5) Commissioners: FR Center Program
Grant (NOT IN CMS).
1
COLORADO
Department of Early Childhood
Request for Applications (RFA)
Family Resource Center (FRC) Program
RFA#: RFP QAAA 202000156 v.2
January 23, 2025
Page 1 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
Basic Information and Timeline
Single
Point
of
Contact
Sharon
sharon.crocco@state.co.us
Crocco
Solicitation
Description
Seeking
comprehensive
26.5-3-101-104.
multiple
organizations
family
case
across
management
the
state
services
to
provide
per
C.J.S.
Eligibility
eligible
definition
Any
26.5
organization
3-101-104.
to
apply.
of
a
"family
Applicants
statewide
have
that
Applicants
to
"family
meets
resource
meet
do
network
the
must
resource
eligibility
not
center"
requirements
meet
need
or
center"
association.
for
the
as
to
funding.
described
be
statutory
formal
in
of
the
this
Applicants
in
RFA
C.R.S
is
members
do
organization's
not
need
of
any
to
name
Service/Delivery
Area
Statewide
Colorado
Anticipated
Contract
Start
Date
7/1/2025
Anticipated
Contract
Term
anticipated
July
be
being
as
renewed
described
1,
Awards
term
2025
appropriated,
requirements,
initial
of
through
for
are
in
five
contingent
Section
additional
term
years,
June
budgeted,
if
of
applicable,
I
at
the
(7)
30,
one-year
the
resulting
upon
of
2026,
sole
this
and
the
being
discretion
contingent
otherwise
RFA,
periods,
availability
Contract
and
satisfied,
up
other
of
will
upon
made
to
the
of
and
a
be
The
from
funds
available.
funds
contractual
may
maximum
State.
Pre -Application
Conference
January 22, 2025 at
12:00
p.m. Attendance
is optional.
Submission
Method
Electronic.
See "How
to
Submit
an
Application"
below.
Inquiry
Deadline
Questions
due
no
later than
January
27, 2025 at
5:00
p.m.
Responses
published
http://www.bidnetdirect.com/
to
on
Inquiries
BidNet
will
Direct
be
at
On or
before
January
30, 2025 at
5:00
p.m.
and
at:
www.colorado.gov/vss.
the
Colorado
VSS website
Application
Due
Date and
Time
February
10, 2025 at
2:00
p.m. via
BidNet
Direct
only.
*All dates and times are subject to change and are in Mountain Time (MST).
Page 2 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
Table of Contents
A. 3
B. 4
C. 5
D. 5
E. 6
F. 9
G. 10
H. 10
L 13
A. Exhibit List
Exhibit A - Statement of Work (SOW) Template (For Review Only)
Exhibit B - Budget Template (Complete and Return)
Exhibit C - Additional Provisions (For Review Only)
Exhibit D - Vendor Contact Information Sheet (Complete and Return)
Exhibit E - State of Colorado Grant Agreement Template (For Review Only)
Exhibit F - Ancillary Documentation (For Review Only)
Additional Resources
1. For questions about this solicitation, contact the Single Point of Contact identified above.
2. For information about doing business with the state of Colorado generally, go to:
https://osc.colorado.gov/spco/accesscolorado.
3. Colorado Office of State Controller - Travel Fiscal Rule: https://osc.colorado.gov/financial-
operations/fiscal-rules-procedures/travel-fiscal-rule.
4. Colorado Revised Statute 26.5-3-101-104:
https://leg.colorado.gov/sites/default/files/images/olls/crs2023-title-26.5.pdf.
5. Family Resource Center Association Service Delivery Model,
https://www.cofamilycenters.org/service-delivery-model/.
6. Family Resource Center Association Trainings, https://www.cofamilycenters.org/trainings/.
7. Strengthening Families and Protective Factors Framework -
https://drive.google.com/file/d/1gmVnglG2ZsuLRbadGiWgLmioWgLN1OCy/view?usp=drive
link.
Page 3 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
8. Colorado County Designation Map, https://drive.google.com/file/d/1tCu9UAbaeTau-
shguvO46JH46f0VBpGD/view?usp=drive link.
9. Family Pathways Framework,
https://docs.google.com/document/d/14LO8At2m7X 1sICD2CkpYrGFfw 23KM
/edit?usp=drive link&ouid=113220895858589239084&rtpof=true&sd=true.
10. Colorado Family Support Assessment 2.0 (CFSA 2.0),
https://drive.google.com/file/d/1VY1i49IggBm2ANgbxUev85RRNXEvOon-
/view?usp=drive link.
11. Standards of Quality for Family Strengthening & Support,
https://d rive.google.com/file/d/1cPmgbhCg1tJXBD-
pRb5bFWeeEDbT5ZzB/view?usp=drive link.
NOTE: All of the above linked documents are also attached to this solicitation as Exhibit F - Ancillary
Documents.
B. Introduction and Background
The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive,
community -informed, data -driven, high --quality, and equitable early childhood system that supports the
care, education, and well-being of all of Colorado's young children, their families, and early childhood
professionals in all settings. The CDEC vision is that all Colorado children, families, and early childhood
professionals are valued, healthy, and thriving.
The Family Resource Center (FRC) Program is funded within the Family Strengthening Unit of the
Division of Community and Family Support of CDEC. The Family Resource Center Act, C.R.S 26.5-3-101-
104 established the FRC Program in 1993 as a single point of entry to provide coordinated, integrated,
community -based services for families and children. The program aims to achieve the following goals:
1. Increase FRC capacity to provide comprehensive, coordinated case management services using
Family Development Services, a comprehensive case management family support model.
2. Strengthen family stability by increasing protective factors and decreasing risk factors
(Strengthening Families and Protective Factors Framework).
3. Assess family strengths and needs, collaboratively set goals, and connect families with resources
and economic support
CDEC is seeking eligible organizations per C.R.5 26.5-3-101-104 that can meet and/or exceed the goals of
the Family Resource Center Program. Please note, an applicant does not need to have "family resource
center" in the organization's name or identify as a "family resource center" exclusively to meet eligibility
for funding.
Mandatory Program Requirements as outlined in Exhibit A — Statement of Work and this RFA.
Upon award, Applicants will need to adhere to the following:
1. Applicants must collaborate with the state -funded intermediary organization and comply
Page 4 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
with all training, implementation, and performance objectives as outlined in the statement
of work.
2. Applicants must maintain all required information as indicated by CDEC in a state -specified
database.
3. Applicants must support families in meeting concrete and economic needs through a state -
approved process for providing direct financial assistance.
4. Applicants must have representatives of their organization attend the biennial grantee
meeting and the biennial Strengthening Colorado Families and Communities conference.
C. How to Submit an Application
1. Electronic Procurement Systems. SolicitationE published by the CDEC will be posted on both
the Rocky Mountain E -Purchasing site also known as BidNet Direct, and the Vendor Self -
Service (VSS) site, however all bid submissions will only be officially accepted on BidNet
Direct by the deadline listed in the Basic Information and Timeline section.
2. Electronic Bid Submission. Applicants must be registered with BidNet Direct in order to
download solicitation documents (including any amendments or modifications) and to be
considered responsive at the time of submission of the response. Bidders who have not
registered on the BidNet Direct website must register promptly to ensure they are able to
submit a timely response. Information may be accessed through the BidNet Direct website
at: https://www.bidnetdirect.com/register. Biinet Direct's Help Desk can be reached at 800-
835-4603 or by email at: support@bidnet.corr.
3. File Names. The submission file name should start with the solicitation type, solicitation
number, and Applicant name (e.g., "RFA 2024000XXX Applicant Name...").
4. Confirmation. Applicants will receive an email confirmation that the file was uploaded
correctly. If not, please contact the BidNet Direct Help Desk.
5. Pre -Application Conference. There will be an optional pre -application conference on
Wednesday, January 22, 2025 from 12:00 - 1:00 p.m. MST available via Google Meet. Google
Meet joining info: Video call link: https://meet.google.com/yur-isdd-stw Or dial: (US) +1
413-728-0194 PIN: 830 993 063#. More phone numbers: https://tel.meet/yur-isdd-
stw?p i n=6711736380707.
6. Questions. Applicants may submit questions by email to the Single Point of Contact prior to
the inquiry deadline identified in the Basic Information and Timeline section. The
Department may answer some, all, or none of the questions asked by posting them publicly.
7. Late applications will not be accepted unless specifically allowed by rule and at the
Department's sole discretion.
D. Application Format
1. Maximum Length. Applications should not exceed 15 pages, including excluding any
required attachments as outlined in bullet #2 below. The Department may evaluate
applications negatively if this page limit is not followed. This includes all required
attachments and required submissions within this solicitation.
Page 5 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
2. Additional Required Documentation. Applicants should submit an
application based on the responses below. In addition, Applicants will be
required to submit the following documentation as part of their application
(please note that the following documents are excluded from the page
limitation requirement listed above):
1. Exhibit A - Statement of Work (SOW) - Provide an attestation that states
that the organization can perform the project requirements as outlined in this
exhibit. The SOW itself will not count towards the page maximum limitation.
2. Exhibit B - Budget Template and budget narrative.
3. Any associated Letters of Support.
4. Any associated resumes.
5. Exhibit D - Vendor Contact Information Sheet.
6. Section J — Signature Page. Please complete and submit.
3. Please respond to the Application Content section below in the same sequence as listed in
that section. Applications that follow the sequence outline and response format of the
Request for Applications (RFA) may be set up for a more favorable evaluation.
4. Please define all acronyms and identify other areas or considerations that would be useful
and that are relevant to treating this population.
5. Vendors must ensure that all mandatory questions as outlined in Section E - Application
Content below are fully completed. Applications that fail to address any of the mandatory
criteria outlined below will automatically be disqualified and will not be considered.
E. Application Content
Application Substance. Applicants are expected to fully address all questions below:
1. Provide a brief introduction to the organization including:
a. Mission and Vision
b. Organizational structure and current capacity
2. Mandatory. Identify how the organization meets the statutory definition of "family resource
center" per C.R.S 26.5-3-101-104.
3. Summarize how the organization aligns with the Strengthening Families and Protective
Factors Framework.
4. Mandatory. Applicants must include at least one letter of support from local human services
and/or a nonprofit community partner serving families in the same geographic area. If the
Applicant is a local Department of Human Services, the letter of support must be from a
local nonprofit community partner.
5. Mandatory. Applicants must have experience administering grant -funded programs. Please
provide an example of a time that you administered a grant -funded project.
6. Please describe what percentage of the organization's total operating budget is represented
by the CDEC funding request. Program budgets relevant to the overall organization budget
are valuable perspectives for CDEC.
7. Target Population
Page 6 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
a. Describe the target population.
b. Indicate the geographic area to be served.
i. Preference will be given to organizations that serve counties that are designated
as frontier counties per Colorado County Designation Map.
c. Please include an estimate of the number of families the organization anticipates
serving over the course of the Contract year with FRC funding. Estimates should
consider factors like historical data, number of personnel, geographic/community
context, and overall organizational capaci-y.
d. Outline the organization's commitment tc accessible and inclusive services. Specify how
the organization intends to reach those families in the community with less access to
resources.
e. Describe outreach and engagement activi-ies and how outreach is documented.
f. Identify key community partnerships.
g. Include any data that informs how the organization assesses community needs.
S. Service Provision
a. Please summarize how your organization will adhere to the program requirements
outlined in the Statement of Work (Exhibi- A):
i. Describe your experience in delivering comprehensive case management to
families. Applicants are expected to implement services according to the Family
Development Path within the Family Pathways Framework. Please include the
following information in your response:
1. Applicant's experience in providing case management by a family
advocate who screens and assesses a family's needs and strengths.
2. Applicant's experience in collaborating with a family to set and work
toward family -driven goals.
ii. Describe how long you have been offering coordinated, family -driven case
management services.
1. If the applicant organization has less than 3 years of experience offering
comprehensive case management, please include resumes of key
organizational/program leadership. Please ensure that this experience is
addressed in the letter of support from a community partner.
iii. Please note that Awardees should use the Colorado Family Support Assessment
2.0 'CFSA 2.01 to outline and track progress toward family goals and determine
appropriate resources and referra s. Describe your experience in using
assessment tools to inform collaborative work with families.
iv. Describe your experience providing families with financial support to further
progress toward family -driven goals.
v. Describe your experience deliverirg family support programming according to
established standards and in partnership with an intermediary organization.
vi. Describe your approach to continuous quality improvement.
vii. Describe your experience adding and maintaining data in an online database
Page 7 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
system.
viii. Address organizational experience meeting funder requirements including
contractual and financial obligations.
9. Please provide an attestation that your organization can perform the project requirements
as outlined in the attached Statement of Work (Exhibit A).
10. Mandatory. Exhibit B - Budget Template. Applicants are required to submit cost information
via Exhibit B - Budget Template. Please refer to the instructions tab on Exhibit B and the
guidelines listed below for assistance with completing the budget. In addition, please
provide a budget narrative of the amount requested in your proposed budget that
specifically addresses:
i. How will the requested funds support the staff necessary to provide
comprehensive, coordinated Family Development Services?
ii. How will the requested funds for personnel align with the number of families
the organization plans to serve?
iii. Note: This narrative should not exceed 300 words.
Guidelines. Please complete and submit the Budget Template (Exhibit B). Please refer to the
items listed below as guidance to complete your budget.
a. Do not edit formulas in the template.
b. Review the instructions on the first tab to complete the template.
c. Note: The de minimis indirect cost rate will increase from 10% to 15% starting on July 1,
2025
d. Justify expenses for personnel, operating and other categories using the "description"
column.
e. The budget template has a matching section. If you have other sources of funding for
any of the Expenditure Categories on the budget, please include the matching funding
source to reflect the amount the agency is requesting for each category. If you do not
have any funding from sources other than CDEC for Family Development Services,
please enter $0 in the matching section. While providing matching funding information
is not required, it helps CDEC gain a clearer understanding of the full cost of Family
Development Services. The matching section should reflect current funding rather than
forecasted funding. Please note that there will not be any in -kind matching sources that
will apply to this project. Matching requirements as outlined in the State of Colorado
Grant Agreement Template, may be negotiated and/or modified upon award of this
RFA
f. Also, include the matching funding source to reflect the amount the agency is
requesting for each employee, including fringe benefits.
g. Align expenses with the Statement of Work (Exhibit A).
h. If a supervisor is not included in the "Personnel Services" category, please include the
cost of Colorado Family Support Assessment 2.0 (CFSA 2.0), and Standard of Quality
Training in the "Training and Technical Assistance" category. Please visit Family
Resource Center Association Training, for additional information.
Page 8 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
i. Applicants are able to include travel costs in the budget for attending the biennial
grantee meeting and Strengthening Colorado Families and Communities Conference,
https://scfcconference. , referencing the most recent state per diem guidance., with
the knowledge of allowable travel costs. Please include travel costs for attendance at
any biennial events in your budget.
j. A one-time licensing fee for use of the CFSA 2.0 tool is required for any site that has not
previously remitted this expense. Please visit Family Resource Center Association
Service Delivery Model for additional information.
k. Do not include a request for flex funding c r financial assistance for families in the
proposed budget. Funds will be available to FRC grantees via an alternative state -
approved process.
I. Applicants should already possess or should purchase tablet technology for remote
database -related work; these costs may be included as a component of the application
budget submitted.
m. Gift cards are not an allowable expense. Applicants may not include gift cards in their
budget submission. Applicants who include gift cards in their budget submission will be
ineligible for the award of this RFA.
n. Applicants may expect a cost -reimbursement Contract.
11. Exhibit D - Vendor Contact Information Sheet - please complete the vendor contact
information sheet and include it with your application.
F. How Applications are Evaluated
1. In General. The Department will assess each a pplication based on Evaluation Factors and
determine the best application(s). The assessment may vary based on the time and
resources available to make a determination. —he Department may request more
information or clarifications from any Applicart. The Single Point of Contact will notify all
Applicants of the final decision.
2. Mandatory Criteria. Vendors should ensure that all mandatory questions as outlined in
Section E - Application Content are fully completed. Applications that fail to address any of
the mandatory questions outlined in Section E - Application Content will automatically be
disqualified and will not be considered.
3. Evaluation Factors. The Department may evaluate applications based on the information
requested or referenced in the application content section, or as noted throughout the
solicitation.
i. Separate evaluation panels will review applications based on four regional divisions
corresponding to where the applicants are located. The regions are Central/Denver
Metro, Mountain/Southwest, North/Northeast, and South/Southwest. If one region
receives a large number of applications, the panels have the flexibility to adjust as
needed to ensure a fair review process.
4. References. The Department may contact references, whether provided or not, and also
consider them as part of the evaluation.
Page 9 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
5. Exceptions to State of Colorado Terms and Conditions. The standard terms and
conditions in the Model CDEC Grant Agreement (Exhibit E) shall govern this
procurement and are hereby incorporated by reference. Vendor must submit any
requested changes to the state's Contract template in redline format with their
proposal. The state does not agree to accept any requested changes to the state's
Contract template and will only consider changes proposed by potential vendors. The
state has no obligation to accept any requested changes, and by submitting a proposal,
the vendor agrees to accept all terms and conditions in the state's Contract template.
While the state will work with a potential vendor on requested changes, none are
guaranteed. Additionally, modifications to the State's Contract terms constitute
increased risk and costs to the State. Therefore, Vendor's noted exceptions may be
considered in any evaluation.
6. Note: Vendors are cautioned that modifications to any of the provisions in the CDEC
Contract Template, Statement of Work, or other state Contract exhibits are
considered to constitute an increased risk as well as costs to the State. Any changes
requested to the Model CDEC Contract or Exhibits accompanying this solicitation will
constitute an increased timeline to Contract execution as changes will take several
weeks to review and may need to be reviewed and approved by multiple State
Agencies (e.g., Department of Personnel and Administration, Attorney General,
Colorado Department of Early Childhood).
G. Ethics and Commitment to Equity, Diversity, and Inclusion
1. Any person involved in the purchasing process for the State, any end users of such goods
and services, any Applicant or contractor that does business with the state, and any other
interested third parties to the procurement process shall enhance the proficiency and
stature of the purchasing process by adhering to the highest standards of ethical behavior.
2. The State of Colorado believes that an equitable, diverse, and inclusive workplace is one
where all employees and community partners, whatever their gender, race, ethnicity,
religion, national origin, age, sexual orientation, gender identity, citizenship status,
education, disability, socio-economic status, or any other identity, feel valued and
respected. We are committed to nondiscriminatory practices and providing equitable
opportunities for employment and advancement in all our departments, programs, services,
and worksites. We respect and value diverse life experiences and work to ensure that all
voices are heard so that a person's future success is not determined by their identity.
H. Administrative Information
1. Communication. All communication regarding this solicitation must be done through the
Single Point of Contact identified above. Unauthorized contact with any Department
personnel other than the Single Point of Contact regarding this solicitation is prohibited and
may result in disqualification.
Page 10 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
2. Notices. The Department may modify this solicitation by posting changes via the BidNet
Direct website at: https://www.bidnetdirect.com and the Colorado VSS website at:
www.colorado.gov/vss. All communications will be posted on the BidNet Direct site and the
VSS site and/or through a direct email from the Single Point of Contact.
3. Modifications of Applications. Applications may be modified or withdrawn by the Applicant
prior to the established due date and time.
4. Presentations or Site Visits. At the Department's sole discretion, the Department may
request presentations or site visits. Applicants should not, however, prepare the application
with the assumption that an opportunity for oral presentations or revisions will be offered.
5. Acceptance of solicitation terms. An application submitted in response to this solicitation
shall constitute a binding offer and acknowledgment that all terms and conditions of this
solicitation are accepted. Applicants must idertify any variations between its application
and the solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently
modify the terms of performance.
6. Contract. Applicants must agree to the State's Contract terms as outlined in Exhibit E - State
of Colorado Grant Agreement Template. Please note that any referenced or attached model
Contract lists the State's standard required legal provisions but may not include the specific
scope of work and other specific terms or requirements for this solicitation. Applicants
must review any attached Contract terms and note any exceptions. If no exceptions are
noted, Applicant is indicating an intent to accept the terms as -is. Modifications to the State's
Contract terms constitute increased risk and costs to the State. Therefore, Applicant's noted
exceptions may be considered in any evaluaticn.
7. Award. Multiple awards will be granted as a result of this solicitation. Please be advised that
these awards are contingent upon the approvals secured during the legislative session and
the subsequent availability of funding. In the event that funding is not received, CDEC
reserves the right to cancel any or all awards at that time. If additional funding becomes
available, CDEC also reserves the right to award to additional organizations that submitted
an application for this opportunity within 180 days from the time funding becomes
available. The Department will notify all Applicants if it issues a Notice of Intent to Award or
an actual award. The awarded Applicant(s), by submitting an application, agrees they must
act in good faith to execute an agreement on or before the Anticipated Contract Start Date
identified above. If this date is not met, through no fault of the State, the State, at its sole
discretion, may cancel the Notice of Intent to Award and Award.
8. CORE Registration. Unless otherwise noted, before the Department can award to any
Applicant, that Applicant must be registered in CORE, which can be completed through
Applicant Self Service at www.colorado.gov/v;s.
9. Protests. Any actual or prospective Applicant who is aggrieved in connection with the
solicitation or award of a Contract may protest to the Single Point of Contact listed in
the Basic Information and Timeline section and Shayne Cumine (email to
shayne.cumine@state.co.us), Contracts and Procurement Director, Division of Contracts
and Procurement, Department of Early Childhood. To submit the protest, the protestor
Page 11 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
shall contact both the Contracts and Procurement Director and the purchasing specialist
listed as the primary contact for this solicitation. The protest shall be submitted in
writing (via email) within five business days after such aggrieved person knows, or
should have known, of the facts giving rise thereto.
10. Electronic Funds Transfers (EFT). Awarded Applicants are encouraged to sign up for EFT.
11. Secretary of State Registration. Before Contract execution, the awarded Applicant must be
registered to do business in the State of Colorado. If Applicant is a foreign corporation
(formed under a statute or common law in a jurisdiction other than Colorado) or other
foreign entity transacting business in the State of Colorado, it shall warrant that it currently
has obtained and shall maintain any applicable certificate of authority to transact business
in the State of Colorado and has designated a registered agent in Colorado to accept service
of process.
12. System for Award Management. Before Contract execution, the awarded Applicant(s) must
be registered with the System for Award Management (SAM.gov). The minimum
requirement will be for the applicant to get a Unique Entity Identifier via SAM.Gov.
13. Confidentiality. Anything submitted by Applicants is likely to become public information.
Applicants may submit, as a part of its solicitation response, a written request for
classification of certain portions of the response as confidential information. Material for
which confidentiality has been requested shall be readily identifiable and separable from
other portions of the solicitation to facilitate public inspection of the non -confidential
portion of the solicitation response. In no event shall an entire solicitation response be
classified as confidential.
14. Background Checks. Pursuant to C.R.S. §27-90-111 and Department policy, any Applicant,
and its agent(s), who has direct contact with vulnerable persons in a state -operated facility,
or who provides state -funded services that involve direct contact with vulnerable persons in
the vulnerable person's home or residence, shall:
i. submit to and successfully pass a criminal background check, and
ii. report any arrests, charges, or summonses for any disqualifying offense as specified
by C.R.S. §27-90-111 to the Department.
15. Application Prices. Estimated prices are not acceptable. Best and final offers may be
considered in determining the apparent successful Applicant. Applications shall be firm for
a period of not less than 180 calendar days from the date of award.
16. Cancellation. A solicitation may be canceled only when there are cogent and compelling
reasons to believe that the cancellation of the solicitation is in the state's best interest. An
award of a Contract under a solicitation may be canceled, in whole or in part, when the
procurement official determines in writing that such action is in the state's best interest.
17. Costs. The Department is not liable for any cost incurred by Applicants prior to any formal
Contract, purchase order, or other agreement. No property interest of any nature shall
occur until a Contract is signed by all concerned parties.
18. Quantity. The Department may request future increases or decreases to the quantity of the
goods or services, or request that goods or services be delivered to other areas within the
Page 12 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
Department.
19. Application Rejection. The Department may reject an application, waive informalities, and
minor irregularities, or accept any portion.
20. Tax ID. Any tax identification number provided must be that of the Applicant responding to
the solicitation. The Applicant must be a legal entity with the legal right to Contract.
21. News Releases. Applicants may not issue any r ews releases pertaining to this solicitation
without the Department's prior written approval.
22. Taxes. The Department is exempt from all federal excise taxes under Chapter 32 of the
Internal Revenue Code (Registration No. 84-733123K) and from all state and local
gcvernment use taxes C.R.S. §39-26-114(a). The Colorado State and Local Sales Tax
Exemption Number is 98-02565. When materials are purchased in certain political
subdivisions (for example - City of Denver), the Applicant may be required to pay sales tax
even though the ultimate product or service is provided to the State of Colorado. This sales
tax will not be reimbursed by the State.
23. Services Outside of Colorado or the United States. Applicants must disclose services
performed outside of Colorado or the United States as required by C.R.S. §24-102-206.
24. Notice to Nonresident Bidders. If a nonresident Applicant is from a state that provides a
bidding preference to Applicants from that state, then a comparable percentage
disadvantage will be applied to the bid of that nonresident Applicant pursuant to C.R.S. §24-
103-908. The Applicant may obtain additional nformation from the department of
personnel's website.
I. Signature Page
Please complete and submit the Signature Page along with the application.
Applicant
Name
Weld
County
Department
of
Human
Services
Applicant
Address
315
Greeley,
N. 11th
Avenue
CO 80632
Applicant
Contact
Name
Julie
Witkowski
Applicant
Contact
Email
witkowpc@weld.gov
Applicant
Contact
Phone
970-400-6777
Page 13 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
interest?
Does
potential,
the
Applicant
or
If
so,
apparent
please
have
disclose
any
conflicts
perceived,
of
them.
No
Is
Veteran
to
the
C.R.S.
Applicant
Owned
§24-103-905?
a Service
Small
-Disabled
Business
pursuant
No
Is
debarred
the Applicant
list?
currently
on any
No
Name
this application
of
person
authorized
to submit
Julie
Witkowski
Signature
Signatures
as
Transactions
acceptable
Adobe,
defined
or
from
scanned
may
by
signatures
the
Act.
an
be
authorized
Uniform
Some
physical
physical
examples
are
or
Electronic
DocuSign,
copies.
individual.
electronic
of
___________,
244
Perry
Chair,
L.
Board
B ck,
of
Weld
FEB
County
0 5 22025
Commissioners
ATTEST:
BY:
Weld County Clerk to the Board
ti
Deputy Clerk to the Board
Page 14 of 14
Colorado Department of Early Childhood
Division of Contracts and Procurement (v. 6/22)
a
COLORADO
Department of Early Childhood
Statement of Work (SOW)
Family Resource Center Program
Abbreviations
• CDEC — Colorado Department of Early Childhood
• CFSA 2.0 - Colorado Family Support Assessment 2.0
• COP - Community of Practice
• C.R.S. - Colorado Revised Statutes
• FRC - Family Resource Center
• FDS - Family Development Services
• FPF - Family Pathways Framework
• SBCM - Strengths -Based Case Management
• MI - Motivational Interviewing
• SQ - Standards of Quality
Exhibit A
Glossary
• CFSA 2.0, the Colorado Family Support Assessment 2.0, is the primary assessment tool used by the Family Resource Center Association's
network of Family Resource Centers to assess family strengths and needs, monitor progress towards family self-reliance, and track the
protective factors that reduce the likelihood of child abuse and neglect.
• Family Resource Centers can be community- or school -based organizations providing coordinated and integrated services at no or low cost to
families and children. Family Resource Center programs are developed to reflect and be responsive to the specific needs, cultures, and
interests of the communities and populations they serve. Examples of some of the most commonly offered services are parenting support,
access to resources, child development activities, and parent leadership development.
• Implementation Team is defined as a key to the successful implementation of the Family Pathways Framework, a diverse team including
leadership, supervisors, and direct service providers who provide regular input on processes and solve challenges.
• Implementation Plan is a unique plan developed by Implementation Teams to ensure fidelity of implementation, address challenges, and help
manage organization and system change needed to implement the Family Pathways Framework.
• Standards of Quality are the first and only standards in the country to integrate and operationalize the Principles of Family Support Practice
with the Strengthening Families Protective Factor Frameworks and its research -based, evidence -informed Five Protective Factors. Their
implementation will help ensure that families are supported and strengthened through quality practice.
• Family Pathways Framework is a guide that outlines three primary paths through which families receive services from Family Resource
Centers, each with increasing intensity of service provision and required data tracking.
Page 1 of7
Se
COLORADO
Department of Early Childhood
Introduction/Background
Exhibit A
The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community -informed, data -driven, high -quality, and
equitable early childhood system that supports the care, education, and well-being of all of Colorado's young children, their families, and early
childhood professionals in all settings. The Family Resource Center (FRC) is a program within the Family Strengthening Unit of the Division of
Community and Family Support within CDEC.
The Family Resource Center Act, C.R.S. 26-18-101, established the Family Resource Center Program in 1993 as a single point of entry to provide
coordinated, integrated community -based family support services for families and children.
•
Goals of the FRC funding include:
• Increase FRC capacity to provide comprehensive, coordinated case management services using Family Development Services, a
comprehensive case management family support model.
• Strengthen family stability by increasing protective factors and decreasing risk factors.
• Assess family strengths and needs, collaboratively set goals, and connect families with resources and economic support.
Scope of Work
This project shall increase the capacity to provide comprehensive, coordinated case management services and connections to community -based
supports for families and children. Using the Colorado Family Pathway Framework for Family Development Services (FDS), family advocate(s) will
assess families' needs and strengths, assist with family -driven goal setting, and develop collaborative plans to work toward goals for an estimated X
number of families. Progress will be measured using the Colorado Family Support Assessment 2.0 (CFSA 2.0) tool. Training will provide staff with
the knowledge and context to deliver high -quality Family Development Services.
Period of Performance
July 1, 2025 - June 30, 2026
Where Services Will Be Performed
In the State of Colorado
Page 2 of 7
411 COLORADO
.Ntio Department of Early Childhood
Work Plan
Exhibit A
Work Plan
OUTCOMES, BENCEINIARIKS, AND
MILESTONES
Outcome statement:
Increase family resource center capacity to provide family development services and connections to community -based
resources for an estimated A' number offamilies using quality standards and assessment to enhance and measure family
outcomes.
key Activity A: Shall provide comprehensive, coordinated Family Development Services
(FDS)
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
A. I Participate in grantee
onboarding with FRC
intermediary partner and
CDEC Program staff
July 1, 2025-
August 15, 2025
At least one supervisor and one direct
service staff participate in virtual
grantee onboarding meetings, including
database training.
Attendance is tracked by the
intermediary partner.
CDEC data entry shall begin
no later than 45 days after
contract start date.
FDS Supervisor and
Family Advocate(s)
Personnel
A.2. Complete the Family
Pathways Activity to identify
target population.
July 1, 2025-
August 15, 2025
Submit completed Family Pathways
Activity to FRC intermediary. Engage
in follow-up with the intermediary
upon request.
Completed Family Pathways
documentation by the
deadline.
FDS Supervisor and
Family Advocate(s)
Personnel
A.3 Outreach and engage
families in FDS as outlined in
the Family Pathways
Framework.
July 1, 2025-
June 30, 2026
Outreach to families using multiple
strategies (e.g., phone, in -person, text,
mail) to engage them in voluntary FDS
and maintain an internal tracking log of
outreach attempts.
Entry in tracking log system.
Intermediary partner to collect
tracking documentation upon
request.
Family Advocate(s)
Personnel/
Operating
A.4 Meet with family for an
initial visit within 30 days of
July 1, 2025-
June 30, 2026
Complete intake process established by
site, refer to concrete supports,
collaboratively set goals, complete
baseline CFSA 2.0, and identify
resources for goal attainment within
two weeks of initial contact with family
Document requirements as
outlined in program materials
in the CDEC Salesforce data
system within 30 days of
completion. Regular audits
conducted by intermediary
partner.
_
Family Advocate(s)
Personnel/
Operating
referral to FDS. Complete
intake process to assess
family needs and administer
baseline Colorado Family
Support Assessment 2.0
(CFSA 2.0)
Page 3 of 7
a
COLORADO
Department of Early Childhood
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
A.5 Conduct timely follow-
ups with all individuals who
complete the CFSA 2.0 in
order to track progress toward
goals.
July 1, 2025-
June 30, 2026
Complete a follow-up CFSA 2.0 for
individuals who complete a baseline
within 31-90 days and every 31-90
days thereafter as needed. Monitor
progress toward family -established
goals.
Document
outlined
in the CDEC
system
completion.
conducted
partner.
requirements as
in program materials
Salesforce data
within 30 days of
Regular audits
by intermediary
Family Advocate(s)
Personnel/
Operating
A.6
assistance
identified
guidance
and the
partner.
Provide financial
to meet family-
economic needs per
supplied by CDEC
FRC intermediary
July 1, 2025-
June 30, 2026
Follow the CDEC request and approval
process to access financial support to
meet family -identified concrete and
economic needs.
100% of the CDEC-funded
FDS staff requesting flex
funding assistance on behalf of
a family shall comply with the
CDEC process as provided by
the program. 100% of
financial assistance requests
have required documentation
completed and submitted to
CDEC.
Family Advocate(s)
Personnel
A.7 Connect and collaborate
with community partners to
maximize outreach and
awareness of FDS services.
July 1, 2025-
June 30, 2026
Regular connection with organizations
serving the same community
Report
Monthly
Program
final report
out quarterly at the
Collaborative FRC
Meetings and in the
template.
FRC Director and
Family Advocate(s)
Personnel
key Activity B: Shall complete all required training and follow established FDS implementation
guidelines
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
B.1 CFSA 2.0 training
July 1, 2025-
June 30, 2026
All CDEC-funded staff providing FDS
shall complete CFSA 2.0 training as an
onboarding requirement before
providing FDS. At least one
Supervisor shall be trained in the CFSA
2.0 to ensure continuity of services.
Attendance
training
intermediary
at CFSA 2.0
as tracked by FRC
partner
FDS Supervisor and
Family Advocate(s)
Personnel/Training
B.2 CFSA 2.0 Communities
of Practice (COP)
July 1, 2025-
June 30, 2026
All CDEC-funded staff providing FDS
shall engage in at least 60% of the
monthly CFSA 2.0 COPs to strengthen
skills and expand peer network.
Attendance at COPs as tracked
by FRC intermediary partner
FDS Supervisor and
Family Advocate(s)
Personnel
Page 4 of 7
a
COLORADO
Department of Early Childhood
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
B.3 Strengthening Families
Protective Factors training
July 1, 2025-
June 30, 2026
All CDEC-funded staff providing FDS
shall complete Strengthening Families
Protective Factors training online or in
person. Training shall be complete
within 6 months of onboarding for new
staff
Completion of training per
certificate of completion.
FDS Supervisor and
Family Advocate(s)
Personnel
B.4 Standards of Quality for
Family Strengthening and
Support*
July 1, 2025-
June 30, 2026
All CDEC-funded staff providing FDS
shall complete the National Standards
of Quality for Family Strengthening
and Support training. Training shall be
complete within 6 months of
onboarding for new staff. At least one
Supervisor shall be trained in the
Standards of Quality to ensure
continuity of services.
tracked
Completion of training as
by FRC intermediary
partner
FDS Supervisor and
Family Advocate(s)
Personnel
B.5 Family Pathways
Framework Cohort
July 1, 2025-
June 30, 2026
All CDEC-funded staff providing FDS
shall complete the three Family
Pathways Framework Cohort modules.
Training shall be completed within the
funding period.
Completion of training as
tracked by FRC intermediary
partner
Family Advocate(s)
Personnel
B.6 Strengths -based case
management (SBCM),
financial well-being, and
Motivational Interviewing
(MI) training
July 1, 2025-
June 30, 2026
All CDEC-funded
shall complete
being, and
be completed
outlined in
staff providing FDS
SBCM, financial well-
MI training. Training shall
according to the timeline
program materials.
Completion of training as
tracked by FRC intermediary
partner
FDS Supervisor and
Family Advocate(s)
Personnel
B.7 Biennial FRC grantee
meeting and biennial
Strengthening Families
Conference.
July 1, 2025-
June 30, 2026
CDEC-funded FDS staff must attend
biennial professional development
opportunities.
internal
Submitted
intermediary
request
tracking of attendance.
to CDEC/FRC
partner upon
FDS Supervisor and
Family Advocate(s)
Personnel, training,
and travel
B.8 Follow FDS
implementation standards
July 1, 2025-
June 30, 2026
All CDEC-funded
shall follow
as outlined
Sites shall
partner at least
engage in
needs are identified.
staff providing FDS
implementation guidelines
in the FDS manual.
Participation in required
annual site visit conducted by
FRC intermediary partner.
FDS Supervisor and
Family Advocate (s)
Personnel
meet with FRC intermediary
once annually and
technical assistance when
Page 5 of 7
Exhibit A
COLORADO
.1tio Department of Early Childhood
Key Activity C: Shall monitor performance and engage in continuous quality improvement
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
C.1 Continuously monitor
progress toward FDS CFSA
2.0 performance standards as
established by CDEC and
FRC intermediary
July 1, 2025-
June 30, 2026
Of total families
complete initial
and goal setting.
Of the total
CFSA 2.0
complete the
follow-up
enrolled in FDS, 80%
(baseline) CFSA 2.0,
families with baseline
and goal setting, 80%
recommended 31 -90 -day
CFSA 2.0 assessment.
Data recorded in the CDEC
Salesforce database system
FRC Director and
Family Advocate (s)
Personnel
C.2 Continuously monitor
progress toward FDS family
goal -setting performance
standards as established
CDEC and FRC intermediary
by
July 1, 2025-
June 30, 2026
Set at least
family using
indicator on
Goals created
positive progress
participation
one goal with participating
the "readiness to change"
CFSA 2.0 Part C/
with the family show
over the course of
in FDS.
CFSA 2.0 data recorded in the
CDEC Salesforce database
system
FRC Director and
Family Advocate (s)
Personnel,
Operating
C.3 Monitor individual and
family satisfaction with FDS.
July 1, 2025-
June 30, 2026
Collect feedback from families
participating in FDS to inform quality
improvement.
Demonstrated during annual
site visit conducted by FRC
Intermediary
FRC Director
Family Advocate
and
(s)
Personnel,
Operating
C.4. Attend all regularly
scheduled meetings with
CDEC and FRC intermediary
partner
July 1, 2025-
June 30, 2026
Attendance
regularly scheduled
required, for
Collaborative
Attendee (s)
information
the agency
and active participation at
virtual meetings is
example, the Monthly
FRC Program Meeting.
are responsible for sharing
with other colleagues in
as needed.
Attendance tracked by the
intermediary partner.
FRC Director
Family Advocate
and
(s)
Personnel
C.5 Attend relevant
professional development
opportunities offered through
FRC intermediary partner,
CDEC, or other
organizations.
July 1, 2025-
June 30, 2026
CDEC-funded staff administering FDS
shall participate in relevant professional
development training. Prior approval
by CDEC is required.
Completion of training as
tracked internally. Tracking
will be provided to CDEC
Program Manager and/or FRC
intermediary upon request.
FRC Director
Family Advocate
and
(s)
Personnel, training,
travel
C.6 Participate in
Implementation Support Plan
As requested by
FRC
intermediary
and/or CDEC
FRC intermediary partner may request
participation based on quarterly data
monitoring, training completion, COP
attendance, and site visit summary.
Implementation Support Plan
creation and participation in at
least 80% of plan tasks by
stated deadlines.
FRC Director and
Family Advocate (s)
Personnel
Page 6 of 7
COLORADO
Department of Early Childhood
Exhibit A
Tasks
Time Period
Deliverable
Measurement
Position(s)
Responsible
Budget
Category
C.7 Invoices
Monthly
Invoices submitted monthly to CDEC
Shall submit monthly invoices
as outlined in the contract.
Final billing must be submitted
earlier to account for the end
of the fiscal year
FRC Director and Site-
designated staff
Personnel/Indirect/
Contractual
C.8 Submit annual reports to
CDEC
Yearly
Reports shall be submitted by deadline
and include all requested information.
Reports shall be submitted to
CDEC yearly on a state fiscal
calendar year.
FRC Director
Personnel
Schedule/Milestones
• 100% of families served using FRC funds shall have FDS activities documented in the CDEC Salesforce database system by June 30, 2026.
• Of total families enrolled in FDS, 80% complete initial (baseline) CFSA 2.0 and goal setting by June 30, 2026.
• Of the total families with baseline CFSA 2.0 and goal setting, 80% complete the recommended 31 -90 -day follow-up CFSA 2.0 assessment by
June 30, 2026.
• At least one goal identified in the family goal plan relates back to the CFSA 2.0 Part C readiness to change as indicated by the participating
family by June 30, 2026,
• Goals created with the family show positive progress over the course of participation in FDS by June 30, 2026.
• 100% of families receiving flex funding shall have flex funding documented in the CDEC data system. 100% of families receiving flex
funding shall set a related economic goal by June 30, 2024.
• All CDEC-funded staff providing FDS shall engage in at least 60% of the CFSA 2.0 COPs to strengthen skills and expand the peer network
by June 30, 2026.
• Participation of Family Advocate and FDS Supervisor in in -person or virtual site visits. At least one required annual site visit will conducted
by the FRC intermediary by June 30, 2026.
Acceptance Criteria
The acceptance of all deliverables shall reside with the CDEC, Family Resource Center Program. The designated program manager shall monitor all
deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager
shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished.
Page 7 of 7
RFA QAAA 2025000-156
Weld County
Department of Human Services
315 N. 11th Avenue
P.O. Box A.
Greeley, CO 81632
Organizational structure and target population
1. Brief introduction to your organization
Weld County is among the top ten of Colorado's 64 counties, both by size and by population.
The Weld County Department of Human Services (WCDHS) provides responsive,
comprehensive, innovative, integrated and community -based services to vulnerable residents
throughout the county.
a. Mission Statement
Engaging and partnering with the community to improve the safety, health and well-being of
individuals and families through the delivery of responsive and collaborative services.
Vision Statement
The people of Weld County are connected to the resources needed to thrive in the community
and feel safe and empowered
b. Organizational structure and current capacity
The Family Resource Division (FRD) of WCDHS is a current recipient of the Family
Resource Center grant and continues to have capacity to implement required activities
outlined in the Statement of Work (SOW).
FRD Programs are described below:
> The Lighthouse prevention team empowers families by providing comprehensive
guidance, support, and resources to ensure every family can navigate life's challenges
with confidence. Our Prevention programming is based on the Strengthening Families
Protective Factors framework and Community Case Managers who strive to create a
supportive network that uplifts and educates families in achieving their fullest
potential, cultivating a thriving and inclusive community.
In 2024, the Prevention team received 1,98,2 referrals, reached out to 1,143
households and provided ongoing case management to 168 families resulting in 61%
of the families meeting their identified goals and objectives.
➢ The Community Outreach team provides emergency and on the spot resource and
referral information, assistance with navigating and applying for public assistance
benefits and conducts community outreach activities at a variety of locations
throughout the county. Outreach Coordinators hold regular office hours at the
following locations:
1. Lutheran Family Services (providing support to our refugee communities)
2. Northern Colorado Health Alliance
3. School District 6 Family Center
4. United Way of Weld County's Housing Navigation Center
5. Weld County Jail
In 2024, the Outreach team served 1,599 walk-in customers with emergency support
services to include Medicaid application assistance, emergency food resource, rental
assistance, emergency shelter location, food assistance and Temporary Assistance for
Needy Families (TANF) application assistance. In 2024, the Outreach team assisted
an additional 898 households with assistance at community locations mentioned
above.
> The Family Forever team supports families who have adopted from anywhere and
live in Weld County, and families who have adopted from Weld County Child
Welfare and live anywhere. Our program reaches hundreds of adoptive families as
well as countless families with permanent custody and guardianship. Adoptive and
kinship families can face a variety of challenges including unresolved past trauma
experiences, developmental needs, grief and loss, transracial and cultural barriers,
educational and learning difficulties, behavioral issues, family relationships and
increased needs for medical and mental health services. The primary goal of the
Family Forever Program is to preserve permanency and to ensure the well-being of
all members of the household. We hope to accomplish this by providing:
1. Resource Connection and Case Management
2. Education (TBRI® Caregiver Training) — held quarterly
3. Social Connections and Peer Support — Parent Caf� Support groups held
monthly for adoptive, foster and kinship families
4. Development of Community Awareness and Support
Family Forever's Adoption Support and Resource Coordinators currently have 490
families on their workload who adopted children from Child Welfare. In addition to
this population, all other Weld County adoptive, kinship and guardianship families
have access to Family Forever case management services. In 2024, there were 32 new
adoptions and 6 relative guardianship agreements finalized for children/youth
involved with Child Welfare.
> The Social Security (SSI/SSDI) team assists WCDHS customers with applications
for Supplemental Security Income /Social Security Disability Insurance with a focus
on individuals who:
1. Are experiencing or at -risk of homelessness
2. Have a mental health illness
3. Have a medical impairment
4. Are involved with Child Welfare or Prevention
5. Are transferring from youth to adult services
Each year, the SSI team works with over 100 adults and children to help them apply
for SSI/SSDI benefits. They maintain a benefit approval rate that ranges between
43%-95%, higher than the national average of 30%. For youth in WCDHS custody,
they work collaboratively with Child Welfare Caseworkers to ensure youth receiving
benefits are able to access benefits for cost of care as well as to meet personal needs.
➢ The Human Services Funds Distribution (HSFD) Committee provides all WCDHS
employees with a formal process for requesting supportive services funds to assist
individuals and families of Weld County. Funds requested through the HSFD
Committee are separate from federal and state entitlement and benefit programs and
approvals are contingent upon available funds.
There were 760 funds requests reviewed by HSFD in 2024, 571 of which were
approved, totaling $391,278.99. Funding distributed by the Funds Committee
includes supportive services funding available through a variety of grants, including
Child Welfare Special Economic Assistance, Community Services Block Grant and
TANF Supportive Services.
➢ The Specialized TANF Case Management team collaborates with Child Welfare
and Prevention in providing ongoing case management for families receiving
Colorado Works (TANF) financial assistance benefits. This team was created within
FRD to streamline action items and reduce duplication which can occur when more
than one program is serving the same family. In addition to the two TANF Case
Managers, FRD employs a Certified Addictions Counselor who provides Vocational
and Substance Abuse Assessments for Colorado Works customers.
In 2024 the Family Resource TANF team provided Colorado Works case
management to 245 families and completed 217 vocational/substance assessments for
Colorado Works clients across all WCDHS divisions.
➢ The Housing Stability Case Management team provides strengths -based case
management for individuals and families experiencing housing instability and
homelessness. Case Managers help customers identify barriers, provide referrals for
appropriate services and supports and ultimately aim to help individuals and families
remain housed or become stably housed. Services include, but are not limited to:
1. Partnering with the household to create a Housing Stabilization Plan
2. Facilitating mediation between landlords and tenants
3. Implementing eviction prevention services
4. Assisting with locating housing resources
5. Providing referrals to resources which can help further housing stabilization
goals
6. Offering support around budgeting, life skills, tenancy skills, and effective
communication
The Housing Stability Case Management team provided case management to 541
households in 2024. Using Federal Emergency Rental Assistance (ERA) funding,
they were able to assist 76 households with either maintaining housing or obtaining
new housing, providing $325,989.83 in direct customer housing support to eligible
households.
> The Crisis Services team conducts kinship assessments for families involved with
Child Welfare when potential out -of -home placement is necessary. They are also
available to provide immediate support to families involved with Child Welfare in
order to prevent placement. They help connect families with childcare resources,
financial and public assistance benefits, mental/behavioral health resources,
employment and training supports as well as hard goods needed to care for children
(food, clothing, furniture).
In 2024 the Crisis Services team completed 120 kinship assessments for families
involved with Child Welfare.
➢ The Title IV -El Maintenance of Effort (MOE)/Child Welfare Medicaid team does
federal funding eligibility and quality assurance work for every child and family who
becomes involved with Child Welfare. They also spend a large amount of time
navigating and troubleshooting the Child Welfare data management system (Trails)
and Colorado Benefits Management System (CBMS) to support Medicaid eligibility
for all populations served by Child Welfare and Family Resource Divisions.
➢ High -Fidelity Wraparound is an evidence -based process designed to coordinate
care for youth ages 21 and younger. Wraparound is available for youth who are
involved with multiple systems and have mental/behavioral health, neurobiological
and/or substance use problems, and who may be at risk for out -of -home placement
and high levels of care. Wraparound is algo available to help coordinate care for
youth aging out of WCDHS care. Wraparound focuses on the family's voice and
choice to assist them with building their self -efficacy skills, identifying formal and
natural supports, building skills to manage and decrease crisis situations and navigate
the system of care. The resulting plan is tailored to the family depending on the
community supports involved, whether it be families, youth agencies, Child Welfare
or juvenile justice, Community Center Board's, or other supports. Key stakeholders
are bought into the Wraparound process to address youth and family needs and plans
generated through the process can significantly reduce the need for high levels of care
and keep children/youth in their community.
The Wraparound team served 29 families in 2024, preventing several youths from
entering residential placement, advocating for educational and mental health supports
as well as empowering parents to advocate for the needs of their family.
2. Family Resource Center Confirmation
As an organization which provides no cost coordinated and integrated family support services to
families and children, WCDHS meets the statutory definition of a Family Resource Center and is
comprised of the following public facing divisions:
• Child Welfare: Colorado Certified Child Welfare Caseworkers work with families to
assure safety, permanency and wellbeing for children and youth.
Assistance Payments (AP): AP programs are available to aid vulnerable individuals and
families who qualify for help. Programs include financial assistance in the form of
monetary payments, Medicaid, and food assistance.
Employment Services: Employment Services of Weld County (ESWC) is a
comprehensive workforce center which connects resources for employment, education,
and training services. ESWC offers these services at the local, state, and national level
and prides itself in offering self-service resources, promotion of personal and career
development, furnishing access to internet tools for employment and training
opportunities, and providing information about both local and regional employers, as well
as other labor markets. ESWC also houses our Veterans Services Office (VSO) and
Colorado Childcare Assistance Program (CCCAP). The VSO assists veterans and their
dependents in applying for service -connected disability, non -service -connected pension,
burial & survival benefits, educational benefits, and health care from the Department of
Veterans Affairs. CCCAP provides financial assistance to eligible families who are
working, searching for employment, in training or in an educational activity and need
childcare services to support their efforts to achieve and/or maintain self-sufficiency.
Child Support: The Child Support Services (CSS) Division provides help to parents and
anyone caring for a child. We understand that families need support on a regular basis to
remain self-sufficient and CSS can help locate parents, establish paternity, establish a
child support order and enforce child support obligations.
Home and Community Supports: Home and Community Supports (HCS) is comprised of
four programs: Area Agency on Aging (AAA), Adult Protective Services (APS), the Case
Management Agency (CMA), and Long -Term Care Eligibility. Previously, AAA
encompassed Older Americans Act programs such as APS, Options for Long -Term Care
(OLTC) and Long -Term Care Eligibility, but with the addition of the CMA, we are
excited to rebrand this division with a name that is more comprehensive and inclusive of
the diverse population we serve. The HCS Division provides service and support for
people of all ages and abilities.
Family Resource: In 2004, supported by the Weld County Board of County
Commissioners, WCDHS leadership recognized the need for and prioritized the creation
of a child abuse prevention program as a part of the Child Welfare Division. Prevention
operated within Child Welfare until the FRD was created in 2018. The Prevention
program was moved under the FRD umbrella of programs, along with Community
Outreach, Family Forever Post Permanency, Social Security Assistance, Human Services
Funds Distribution and Specialized TANF Case Management. Since 2018 FRD has added
four additional Programs: Housing Stability Case Management, Crisis Services Kinship
Support, IV-E/MOE/Child Welfare Medicaid, and High -Fidelity Wraparound.
3. Alignment with the Strengthening Families and Protective Factors Framework
The Lighthouse prevention program is based on the Strengthening Families Protective Factors
framework. Within this program, Community Case Managers strive to create a supportive
network that uplifts and educates families in achieving their fullest potential, cultivating a
thriving and inclusive community. As a part of this program, caregivers are offered a free in -
person monthly Parent Caf� support group which includes dinner as well as children's activities.
Caf�s were developed in 2007 by Be Strong Families, a national non-profit organization, as a
way to build Strengthening Families Protective Factors within families.
4. Letter of Support (see Exhibit G)
5. Experience Administering Grant Funded Programs
FRD grant experience information detailed below:
Grant
Program/Service
Duration
Community Services Block
Grant (CSBG)
Outreach/Emergency
Financial Assistance
21+ years
Promoting Safe and Stable
Families (PSSF)
Prevention/Community Case
Management, Collaboration
with Catholic Charities and
Kids at Heart Respite
21+years
Colorado Community
Response (CCR)
Prevention/Community Case
Management
6 years
Emergency Rental Assistance
(ERA)
Housing Stability/ Case
Management and Rental and
Utility Assistance for
households impacted by
Covid-19
5 years
Tony Grampsas Youth
Services Program (TGYS)
High Fidelity Wraparound
2nd year of 3 -year cycle
Behavioral Health
Administration (BHA)
High Fidelity Wraparound
3 years
CDHS Housing Navigator
Pilot Program
Housing Stability Case
Management/Emergency
Financial Assistance
1 year
CDHS Disability Navigator
Program
SSI/Application assistance
for Aid to the Needy Disabled
customers
4 years
6. Operational Budget. Description of what percentage of the total budget is represented by
the CDEC funding request.
In 2023 (latest information available), the total WCDHS revenue was $54,325,494.00. This
request of $231,165.00 represents less than .005% of the overall WCDHS budget and less
than 20% of the overall cost of administering the Lighthouse and Housing Stability Case
Management Programs
7. Target Population
a. Description
The Family Resource Center grant, if awarded, will fund case management provided by
the Lighthouse and Housing Stability teams. The target population would be vulnerable
families with children who are at -risk of abuse, neglect, and out -of -home placement as
well as individuals/families experiencing housing instability or homelessness living
throughout Weld County.
Individuals experiencing housing instability and those who have experienced, or are at
risk of, abuse or neglect can suffer serious ill effects which can have long-term physical
and mental health consequences. Case management, permanency/household support, and
caregiver support programs can prevent such effects or provide mitigating supports to
these adverse experiences. Through a blend of preventive intervention, crisis planning
and advocacy work, the Lighthouse and Housing teams support the well-being of
children and their families by preventing future abuse/neglect and building safe, healthy,
and nurturing environments for children.
b. Geographic area to be served.
Weld County consists of approximately 3,992 geographic square miles and is the third
(3`d) largest county in the state. The US Census Bureau estimated 350,176 people lived in
Weld County as of July 1, 2022, which represented 6% of the total state population of
5,839,926. Among the 64 counties in Colorado, Weld County ranks eighth in total
population. Between 2010 and 2020, the County population grew by over 30%, the
second (2nd) fastest growing county in the state by percentage, and an average annual
increase of 3%. The state, as a whole, grew by 14.8% over the decade. For the population
under the age of 18, Weld County ranks seventh (7th) and was the fastest growing county
by far both in numbers and by percentage for the decade. The number of children in Weld
County increased by 23.8% (16,747) compared to just 3.1% (38,529) for the state as a
whole. Weld County's increase represents 43.5% of the state's total increase in children
over the decade.
c. Estimated number of families served with Family Resource Center (FRC) funding
If FRC funding is received, an estimated 80 families will be served, 40 through
Prevention and 40 through Housing Stability.
d. Commitment to accessible and inclusive services including those in the community
with less access to resources.
Weld County's diverse constituency includes many immigrants, refugees, and migrants
and WCDHS programs are targeted to address each customer's unique needs and are
available to help all community members in their native languages. WCDHS programs
provide intentional and thoughtful support to individuals who identify as black
indigenous and people of color (BIPOC), lesbian, gay, bisexual, transgender, and queer
(LGBTQ), Gender Non -Conforming, experience homelessness, and are from a lower
socio-economic status. In order to meet the diverse linguistic needs of the community,
FRD currently employs nine full time bilingual team members and all programs offered
by FRD have capacity to offer services in Spanish. For access to languages outside of
Spanish, team members have direct and personalized access to an interpretation service
which has the capacity to translate in hundreds of languages, in person, virtually or over
the phone.
In addition, WCDHS employs a diverse workforce including representatives from
immigrant and refugee populations, LGBTQ+, Gender Non -Conforming, BIPOC, and
people with lived experience navigating homelessness, food insecurity, and foster care.
Employees are required to participate in annual Workplace Respect trainings and are
encouraged to participate in trainings that teach how to implement best practices in
human services for diverse populations. Additionally, employees at all levels of the
organization have regular opportunities to develop leadership skills and influence the
workplace through their participation in workgroups and committees, ensuring diverse
representation in all aspects of WCDHS.
Services provided by the Family Resource Division can be delivered at the Department as
well as in locations convenient for our customers, including in -home and other accessible
locations throughout the county. The Community Outreach and SSI/SSDI teams deliver
services on the General Services Path of the Family Pathways Framework, offering
phone and walk-in assistance as well as non -cash assistance. The Family Forever, Crisis
Services, Wraparound and TANF teams primarily deliver Center and Community
Based Services. Prevention and Housing Stability Case Managers deliver services on
the Family Development Path by setting goals with families, using assessments to track
needs/progress. Our Prevention team currently uses the Colorado Family Support
Assessment (CFSA) 2.0 and if awarded, the Housing Case Management team will be
trained to implement and will operationalize the use of the CFSA 2.0 as well. Prevention
and Housing Stability currently have the required laptop/tablet technology necessary to
serve customers remotely and to ender data into required Salesforce Database.
e. Outreach and Engagement Activities
Team members, from both Prevention and Housing Stability, are trained in Motivational
Interviewing and all service participation is voluntary and family driven. Engagement
efforts are strengths -based and focused on developing authentic and trusting relationships
with families in order to encourage them to share challenges and barriers they would like
to set goals around. Staff encourage in -person appointments; however, services are
offered to families in their chosen environment and modality. Services can be provided
in -person in the office, community, or in customers' homes. They can also meet virtually
or over the phone if preferred. Team members often meet customers at local libraries,
non-profit facilities or at parks, weather permitting. If a family struggles with
transportation and would like to meet in the office/community, we are able to offer bus
passes and gas assistance when funding allows.
Although both programs participate in community resource fairs and family events to
promote awareness of our services, we do not conduct extensive marketing due to the
large volume of referrals and existing waitlists.
All engagement and client contact activities are documented in either the state Trails or
CBMS databases if they are not required to be entered into Salesforce or systems for
grant reporting.
f. Key Community Partnerships
WCDHS has strong community partnerships with many local non -profits, municipalities,
school districts, behavioral health service providers and more. A few examples include
United Way of Weld County, Life Stories Children and Family Advocacy Center,
Catholic Charities, Weld County Food Bank, School District 6, North Range Behavioral
Health, Lutheran Family Services Rocky Mountains, Greeley -Weld Housing Authority,
A Woman's Place, Greeley Family House, Northeast Health Partners, and Northern
Colorado Health Alliance. Housing Stability and Community Case Managers work with
and connect families to resources and programs offered by these and many other local
organizations on a regular basis.
g.
Community Needs
According to the Colorado Children's Campaign's 2023 KIDS COUNT in Colorado
report, Weld County's 2022 population of 350,206 residents included 91,427 (26%) who
were under the age of 18. The report also reveals that Weld County's population includes
many vulnerabilities, including births to women without a high school diploma or GED,
births to teen mothers, the number of school age children living in poverty, the rate of
child abuse and neglect, teen deaths (ages 15-19), uninsured children and English
language learners — all of which are higher than the state average. Additionally, in 2022,
9.7% of Weld County children lived in poverty. Although specific communitywide data
is not available, it is predicted that the Covid-19 pandemic has exaggerated family risk
factors associated with child abuse and neglect.
According to data presented recently by Weld's Way Home (a collaboration between our
local Continuum of Care (CoC), United Way, Weld County DHS and community
providers) in 2020 Weld County had the third highest eviction rate in Colorado. In 2022,
the Point in Time Count data for both Weld and Larimer Counties included 283
individuals experiencing unsheltered homelessness and an additional 509 individuals
experiencing sheltered homelessness.
Over the last several years the Child Welfare Division has seen an increase in needs for
families across the county. In 2023, Weld County received 8,803 referrals from the state
hotline, of which 6,743 were screened out. Around 75% of the referrals received by
Lighthouse are Child Welfare screen outs. Referrals for both proposed FRC programs are
received from community organizations such as our local school districts, Regional
Accountable Entity (RAE), mental health providers, judicial partners, Division of Youth
Service, Child Welfare and other WCDHS Divisions. Services can also be accessed via
self -referral. Both Prevention and Housing Stability programs operate with a waiting list
as they are unable to keep up with community need.
8. Service Provision
a. Summary of adherence to program requirement outlined in the Statement of Work
(Exhibit A):
i. Experience in delivering comprehensive case management.
1. As a current recipient of Family Resource Center funding, the
Lighthouse team is actively delivering comprehensive case management
according to the Family Development Path within the Family Pathways
Framework. Housing Stability and Community Case Managers serve as
a family advocate who screens and assesses family needs and strengths.
2. Community Case Managers also partner and collaborate with each
family to set and work towards family driven goals.
ii. Length of time offering coordinated, family -driven case management
services.
The Lighthouse Prevention program has been offering comprehensive, family -
driven case management services and goal setting for over 21 years. The Housing
Stability team has been providing these services for around two years. This team
is led by Megan Kelly. Megan is a certified Child Welfare Supervisor and has
over 13 years of experience working in Human Services, including direct service
provision of public assistance benefits, Veterans Advocacy and Case
Management. Megan has a Bachelor of Science degree in history, has been
employed by WCDHS since 2015 and was promoted to supervisor in 2021. She
supervises the Housing Stability Case Managers, TANF Case Managers and IV-
E/MOE Technicians. Megan is supported by Karin Crandall, our Outseach
Manager, and Julie Witkowski, Family Resource Division Director. Both Karin
and Julie are certified Child Welfare Supervisors and have combined experience
of over 50 years in human services.
iii. Description of use of the Colorado Family Support Assessment 2.0 (CFSA
2.0).
Community Case Managers meet with families within 30 days of referral to
complete an intake and CFSA 2.0. The Lighthouse team currently uses the CFSA
2.0 assessment to establish needs and goals and to monitor progress on family -
established goals. The CFSA 2.0 is used across the board for all families working
with Prevention regardless of funding/grant requirements.
If the Housing Stability Case Manager position is funded by the Family Resource
Center grant, a case manager will complete all required CFSA, Communities of
Practice, Strengthening Families Protective Factors, Standards of Quality for
Family Strengthening and Support, Family Pathways, Strengths -Based Case
Management and annual conference training requirements.
iv. Description of providing families with financial support to further progress
toward family -driven goals.
As a current recipient of Family Resource Center funding, Community Case
Managers have had the opportunity to provide financial support for several
families to assist with family -driven goals related to household stability, to
include rent, utility and other essential household expenses. In addition to flex
funding available through the FRC grant, the Lighthouse and Housing Stability
Case Management teams have access to other financial resource assistance when
available, such as Federal Emergency Rental (ERA) assistance and Community
Services Block Grant Funding (CSBG). It should be noted, however, these
funding resources are not always available.
v. Description of experience delivering family support programming according
to established standards and in partnership with intermediary organization.
The Lighthouse and Housing Stability teams work with families to create
individualized, strengths -based and family driven service plans aimed at building
protective factors, strengthening families and increasing financial/housing
stability. Based on the needs identified by the client, Case Managers connect
clients with appropriate providers and resources throughout the community. Key
components of the development of goals include:
• Relationship building.
▪ Advocacy and empowerment.
▪ Identification of goals.
• Writing a family service plan with prioritized action steps and strategies to
overcome barriers.
Once a plan is created, Case Managers spend time with the family discussing
strategies to maximize resources to promote positive outcomes. Case Managers
also facilitate communication and coordination between involved systems of care
to minimize fragmentation and duplication of services. Case Managers work with
families to update service plans regularly and provide a copy to the family once
updated.
The Lighthouse team is delivering services according to established standards in
partnership with the intermediary organization to include:
Participation in grantee onboarding.
Completion of the Family Pathways Activity.
Outreaching and engaging customers as outlined in the Family Pathways
Framework.
Completing required opt -out surveys with families who decline services.
Participating in center level supervision monthly as well as maintaining
regular communication with intermediary and community partners.
Participating in Community of Practice, grantee conferences and
professional development opportunities offered through FRC
intermediaries as approved by Colorado Department of Early Childhood
(CDEC).
Recording required data in the required Colorado Department of Human
Services (CDHS) Salesforce database system.
Collecting feedback from families to inform quality improvement.
Submitting monthly invoicing by the end of the month following service
delivery.
Submitting required annual reports.
vi. Description of approach to continuous quality improvement
To ensure the delivery of relevant, effective, and cost-efficient services, all FRD
programs establish program goals and regularly measure them against stated
desired outcomes. Because funding sources and reporting requirements vary by
program, there is not one quality assurance system used, however, it is important
to note the longevity of many of our funding sources as discussed in the
organizational experience below. The longevity of our funders is evidence of our
success in meeting stated goals and objectives. Throughout the 21+ years that the
Lighthouse Prevention program has been operating, we have received Promoting
Safe and Stable Families (PSSF) and other grant funding and have met goals and
objectives as proposed. The Housing Stability program has demonstrated
excellent success in meeting and exceeding initial goals and is looking forward to
continued success as the program matures.
Program supervisors meet monthly with Community and Housing Case Managers
for one-on-one supervision to review work being done with families and to
support professional well-being. All employees receive an annual performance
evaluation which includes professional development goals and 20-40 hours of
continuous education. Program supervisors are available to problem solve and
support team members on a daily basis. Both teams also hold weekly team
meetings and group supervisions to discuss service delivery and quality
improvement strategies. The Lighthouse team distributes a program satisfaction
survey to customers when they end services. The Family Resource Supervisor and
Division Director review the customer feedback and implement quality
improvement changes when warranted. The Family Resource Director meets
every other week with the Family Resource Supervisor for supervision. During
these sessions, program integrity details are reviewed, and quality control
activities are completed to ensure ongoing and quality contact with families, data
collection and adherence to reporting protocol.
vii. Description of experience adding and maintaining data in an online database
system.
Lighthouse Community Case Managers are currently entering prevention data
into Salesforce for both the FRC and PSSF grants. All FRD programs collect data
regarding the number of families served and enter information into their
corresponding required databases depending on the funding source. Reports are
provided to the leadership of FRD, WCDHS and Weld County Board of
Commissioners.
Data is shared with funding entities and to the community at various intervals,
depending on contractual requirements. Reporting often includes monthly,
quarterly, semi-annually, and annually by calendar, state, and federal fiscal year.
viii. Experience meeting funder requirements including contractual and financial
obligations.
FRD has extensive experience administering grant funded programs and
successfully managing contractual and financial obligations. FRD is currently
managing a number of federal and state grants (see question 5 list above) and
have a number of contracts/Memorandums of Understandings (MOUs) with local
organizations to provide services, many of which have been in existence for a
number of years. We have never been found to be in default or to be in non-
compliance with any grant or contract. WCDHS has a Contract Management team
who supports programs with the procurement and management of all grants and
contracts.
9. Attestation
The submission of this application serves as an attestation that Weld County Department
of Human Services attests to having the capacity to perform all project requirement as
outlined in the Statement of Work (Exhibit A).
10. Budget (see Exhibit B)
i. Requested funds will support staff necessary to provide comprehensive,
coordinated Family Development Services
Requested FRC funding includes personnel time for Lighthouse and Housing
Stability Case Managers to provide family development services and connections
to community -based resources. The proposed budget includes two .5 Full Time
Employees (FTE) to provide Community Case Management through our
Lighthouse prevention program as well as a 1.0 FTE to provide Housing Stability
Case Management. These requested positions are a part of two larger prevention
and housing stability teams. We are not requesting funding for program
supervisors or other administrative positions, only direct service staff.
Additional funding is requested to ensure all FRC grant funded personnel receive
relevant training and to provide marketing and engagement supplies for
community engagement opportunities that support families' development of the
Strengthening Families Protective Factors.
ii. Requested funds for personnel align with the number of families the
organization plans to serve
The proposed 80 families served will be served by the staff members described
above.
11. Vendor Contact Information Sheet (Exhibit D)
Attestation
The submission of this application serves as an attestation that Weld County Department of
Human Services attests to having the capacity to perform all project requirement as outlined in
the Statement of Work (Exhibit A).
Exhibit B
1Gs
COLORADO
Department of Early Childhood
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Contractor Name
Weld County
Budget Period
July 1, 2025 - June 30, 2026
Project Name
Family Resource Center Program
Program Contact Name,
Phone
Email
Julie Witkowski, Division Director
970-400-6777
witkowjx@weld.gov
Fiscal Contact Name, Title
Phone
Email
Tanya Geiser, Fiscal Division Director
970-400-6533
tgeiser@weld.gov
PLEASE READ INSTRUCTIONS INCLUDED IN TAB A OF THIS SPREADSHEET PRIOR TO COMPLETING TAB B TEMPLATE
Expenditure Categories
Personnel Services - Salaried Employees
SFY 2025
Position Title
Description of Work and
Fringe Benefits Include: Please enter description
lrross or
Annual
Salary
-
Fringe
rercent of
Time on
Project
i oral
Amount For
Project
Match
Funds
CDEC
Funding
Instructions: Enter the Position Tale
Instructions: Enter Brief description of work this position
is responsible, for.
.nstructions:
.-Fu11 12
months of
Salary
.-ounded to
nearest whole
dollar
Instructions:
Full 12
months of
Fringe
Rounded to
nearest whole
dollar
Enter the
percent of
time on
project this
position will
work on the
project
Auto
Calculates
Enter
Amount
Covered by
this funding
source
.-1 uto
('al culates
Community Case Manager
Implement Community Case Management services within
$77,696
$29,332
100.00%
$107,028
$53,514
$53,514
Community Case Manager
Implement Community Case Management services within
$87,425
$41,950
100.00%
$129,374
$64,687
$64,687
Housing Case Manager
Implement Housing Case Management services within the
$60,106
$25,643
100.00%
$85,749
$0
$85,749
Family Resource Supervisor
Supervises Community Case Managers
$107,599
$22,667
100.00%
$130,265
$130,265
$0
Family Resource Division Director
Oversees the Family Resource Division
$135,054
$53,050
25.00%
$47,026
$47,026
$0
$0
$0
0.00%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$0
i
$0
0.00%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
I. Total Personnel Services (including fringe benefits)
$499,442
$295,492
$203,950
Supplies & Operating Expenses
SFY 2025
Item
Description of Item
.
Total
Match
Funds
CDEC
Funding
Building Social Capital
Marketing and supplies for community events/support groups
put on for clients aimed at promoting child
$2,500
$0
$2,500
Page 1 of 4
Rev 1/5/2024
Exhibit B
$0
$0
SO
$0
$0
SO
$0
$0
SO
$0
$0
$0
$0
$0
SO
$O
$0
SO
$0
$0
SO
$0
SO
SO
$0
$0
$O
$0
SO
$0
SO
SO
$0
Subtotal
S2,500
SO
$2,500
Items Excluded from MTDC: (Rental costs, tuition, scholarships/fellowships,
participant support,
equipment,
capital
expenditures)
ltem
Description of Item
Total
Match
Funds
_
CDEC
Funding
('harges for Patient Care
SO
$0
$0
Rental Costs
General rental costs Or the program's operation locution
(dues not include meeting room ees)
$0
$0
SO
Tuition remission
$0
_ $0
SO
Scholarships and Fellowships
This includes scholarships, fellowships; stipends only if we are paying for education for non -employees
- $0
$0�_
SO
$0
SO
Participant Support Costs
Participant support costs means direct costs for items such as stipends or subsistence allowances, travc'
allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in
connection with conferences, or training projects. (Example: incentives, child care, gift cards, etc.)
Participant Support costs are excluded from the indirect calculations if they are paid directly to the
participant. If meals are provided as part of an event cost, they are not excluded For example, if a
gives a $20 gift card to a participant to cover their meal costs, it's excluded. If the site pays Panera for
continental breakfast for everyone in attendance , it's not excluded. lithe cost is to pay fot things like
diapers, that is also a cost reimbursement, not compensation or an incentive to participate in the
program and is not excluded from MTDC.
Jilt isgstioend and it isn't compensation or navment as incentive 10 Dartictnate in the oro •urn. U
$0
Capital Expenditures
/)oes not include depreciation or repairs and maintenance.
$0
_ $0
SO
Equipment
Equipment costs where items are over 55,000 each
$0
$0
$0
Subtotal items removed from :IT'D('
$0
$0
SO
2. Total Supplies & Operating Expenses
$2,500
$0
$2,500
Training and Technical Assistance
SFY 2025
Item
Description of Item
Total
Match
Funds
('DEC
Funding
Grantee Required Meetings and Conference
CDEC required
prescribed
meetings and Strengthening Families Conference.
per -diem rates for food, lodging and mileage expenditures
Costs include
related to
registration
participation.
and state
$3,000
SO
S3,000
Training
Colorado Family Support Assessment 2.0
Required Training for two staff members
$450
SO
5450
Page 2 of 4
Rev 1/5/2024
Exhibit B
Standard of Quality Training
Required Training for two staff members
$250
SO
S250
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
SO
SO
$0
SO
SO
$0
SO
SO
$0,
$0
SO
$0
$0
$0
$0
$0
$0
3. Total Training and Technical assistance_ $3,700
$0
$3,700
Travel
SR(' 2025
Item
Description of Item
Total
Batch
Funds
CDEC
Funding
$0
$0
$0
$0
$0
SO
$0
$0
SO
$0
$0
SO
$0
$0
SO
$0
$0
SO
$0
$0
SO
$0
$0
$0
$0
$0
SO
$0
$0
SO
$0
$0
SO
$0
SO
SO
4. Total Travel
SO
SO
Contractors/Consultants (payments to third parties ( r entities)
SF). 2025
Name
Description of Item
Total
Allowable in
MTDC
calculation
UnAllowable
in MTDC
Calculation
Match
Funds
CDEC
Funding
.s'uhawards in excess of S50,000
If contractor is over $50,000, only the first $50,000 can he included in the
Modified Total Direct Costs Calculation - i he first S50,000 can he
included in A /11X ' onl ►' one trust for ("mama t Amnon.
Sig
N (I
"I i
\ r i
,
$0
$o
$0
$o
$o
$o'
$o
$o
So
$o
$o
so
$o
$o
So
5. Total Contractors/Consultants
$0
SO
$0
$0
SO
TOTAL DIRECT COSTS
$295,492
$210,150
Page 3 of 4
Rev 1/5/2024
Exhibit B
MODIFIED TOTAL DIRECT COSTS (MTDC)
Uniform Guidance 2 CFR 200.1 "Modified Total Direct Cost (MTDC)"- means all direct salaries and wages, applicable fringe benefits, materials and supplies, services,
travel, and up to the first $50,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess
of $50,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant
agency for indirect costs.
S295,492
S210,150
[not
Indirect Costs
to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached]
SFY 2025
Item
Description of Item
Match
Funds
CDEC
Funding
Negotiated Federal Indirect cost rate
$0
$0
State Federal Indirect cost rate
$0
$0
15% de minimis Indirect rate:
$29,549
$21,015
Total Indirect
S29,549
$21,015
TOTAL
$325,041
$231,165
PERCENTAGE OF BUDGET
58%
42%
*Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
Page 4 of 4 Rev 1/5/2024
At Po
COLORADO
Department of Early Childhood
ADDITIONAL PROVISIONS
Exhibit C
1. SERVICE PROVISIONS
The Contractor shall provide the services according to the plans submitted in the "Statement of Work", attached
and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks,
duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the
performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this
contract shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW)
require an amendment to the contract.
2. GOALS AND OBJECTIVES
The Contractor shall be responsible for the achievement of any goals and objectives as specified within the
Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by
the State to the Contractor allowing adequate time for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any
provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract
Representative upon execution.
4. PAYMENT
In consideration of the provision of services and reporting and subject to all payment and price provisions and
further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the
State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of
this contract.
A. The Contractor shall submit requests for payment to the OnBase Invoice Submission Process no less than
monthly on forms prescribed and provided by the State.
i. Link to Frequently Asked Questions about the OnBase Invoice Submission Process.
ii. Link to Vendor Invoice Guidance
iii. For technical issues please contact the OnBase Administrator at
CDEC OnBase Admin(a,state.co.us.
iv. For invoice issues, please contact CDEC Invoicing(afstate.co.us.
B. Payment shall be made on a cost reimbursement basis for services rendered.
C. It is understood any vacancy savings in the personnel category and/or any savings in any other category
shall require written approval from the State prior to any redistribution of any savings by the Contractor.
ANY COST SAVINGS THAT ARE REDISTRIBUTED BY CONTRACTOR WITHOUT WRITTEN
APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.
D. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT
BE PAID BY CDEC. If Contractor has a legitimate need for additional funds, the Contractor shall request
additional funds from the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall
review each request and notify Contractor in writing of approval or denial. Approval of additional funds
shall require an official modification to the Contract by Amendment or Option Letter.
Page 1 of 4 Revision Date 11/4/2024
a
COLORADO
Department of Early Childhood
Exhibit C
E. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month.
End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior
to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th
shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to
OnBase Invoice Submission Process. Final invoices for services prior to June 30th shall be submitted by
September 14th. Invoices received after September 14th may not be paid.
F. The Contractor shall maintain source documentation to support all payment requested pursuant to this
contract. All source documentation shall be provided to the State by the Contractor upon request.
G. It is understood that the State reserves the right to offset funds pursuant to this contract based on the
discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of
funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation
requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute
of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes.
H. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State
determines the Contractor is not needing/using the funding allocated for the Contractor's work in the
Contract, the State shall remove these funds from the contract budget by Option Letter for a proportional
reduction of services with prior written notification to the Contractor. This provision does not allow for a
reduction in the rate of pay.
5. PARTICIPATION
The Contractor representative(s) is required to participate in any Department of Early Childhood sponsored
meetings related to this contract.
6. SUPPLANTING
Payments made to the Contractor under this contract shall supplement and not supplant other state, local or
federal expenditures for services associated with this contract.
7. BUDGET CHANGES
Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not
to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to
the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to
the budget related to the budget revision request. The total dollar amount of the contract budget cannot be
changed as a result of the budget revision request. Budget adjustment requests over 10%, adding new expense
lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to
the Indirect Costs portion of the budget are allowable without a formal amendment.
Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual
employee if a position currently listed in the contract becomes vacant and the new incoming employee shall be
hired at a higher or lower salary. No increase within the salary range is authorized without prior written
approval from CDEC. Adding additional staff requires an amendment to the contract. Vacancy savings cannot
be used to change salary amounts for existing personnel without an amendment. Any change to personnel
requires prior written approval from CDEC staff. This process shall never change the Contract Maximum
Page 2 of 4 Revision Date 11/4/2024
Se
COLORADO
Department of Early Childhood
Exhibit C
Amount. Contractor must use available unused funds from either vacancy savings or another category within
the contract. The revision request may not at any time compromise the integrity of the funded program as
determined by CDEC program staff.
8. TRAVEL
Travel costs must be listed in Exhibit B — Budget under travel including airfare, hotel, mileage and per diem
costs.
A. Mileage shall not exceed the State mileage rate per https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
B. Per Diem shall not exceed State per diem rate for the area of travel per
https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
C. Hotel rates cannot exceed any rate established for conference attendance.
D. Usage of airfare or Out of State Travel requires pre -approval from CDEC.
9. SUBRECIPIENT
Contractors determined to be a Sub -recipient of federal funds shall complete the sub -recipient performance
report and assessment survey at: https://forms.gle/QTXGEabvipymdsfd8 upon contract execution. Failure to
complete the performance report and assessment survey shall delay payment to the Contractor.
10. CRITICAL INCIDENT REPORTING
Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency
staff member of any family support program staff funded through the Department of Early Childhood (CDEC),
the agency must report in writing the details of the critical incident to the CDEC Program Manager for the
involved family support program. Critical incidents may include, but are not limited to, awareness of an
egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family
support program; involuntary termination of a program staffs employment; criminal allegations involving
program staff and related to his/her employment; negative media attention about the family support program;
any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child
or family.
11. MANDATED REPORTING
A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters
must report suspected child abuse and neglect to the local county child welfare agency, the local law
enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-
264-5437).
B. All program staff are required to take the online mandatory reporter training on the Colorado Department
of Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated-
reporter-training.
12. GENERAL ACCOUNTING ENCUMBRANCE (GAE)
A. Family Resource Center GAE shall be used for providing families with financial assistance related to
their case management goals. Purchases may include but are not limited to housing, childcare, food,
Page 3 of 4 Revision Date 11/4/2024
Am.
COLORADO
Department of Early Childhood
Exhibit C
transportation or personal essentials. It is understood each contractor shall obtain prior written approval
from CDEC prior to incurring any costs related to the FRC GAE funds. It is further understood and
agreed that the maximum amount of funds available state wide for the current fiscal year will be divided
between all of the Family Resource Center contracts. The State shall not be liable for any costs incurred
without obtaining prior approval for the expenditure of FRC GAE funds.
B. Payment to Contractor is made from available funds encumbered and shared across multiple contractors.
The State may increase or decrease the total funds encumbered at its sole discretion and without formal
notice to Contractor. No minimum payment is guaranteed to Contractor. The liability of the State for
such payments is limited to the encumbered amount remaining of such funds.
C. Invoices shall be submitted separately for pre -approved expenditures.
13. GIFT CARDS
A. To comply with federal guidelines, purchasing gift cards with funds from CDEC contract funds is not
allowed. Please see citations 45CFR75.406 and 45CFR75.302.A for more information.
14. SAM.GOV REQUIREMENT FOR STATE FUNDED CONTRACTS
A. Individuals who are excluded from participation in federal health care programs are also prohibited from
participating in federal government procurement and non -procurement programs according to title 2 of
the Code of Federal Regulations (CFR) § 376.147 and 42 CFR part 1001, which clarifies that this
applies to individuals and entities.
B. Any individual or entity excluded from participation in Medicare, Medicaid, and other Federal health
care programs under Title XI of the Social Security Act, 42 U.S.C. 1320a-7, 1320a -7a, 1320c-5, or
1395ccc, and implementing regulation at 42 CFR part 1001, will be subject to the prohibitions against
participating in covered transactions, as set forth in this part and part 180, and is prohibited from
participating in all Federal Government procurement programs and non -procurement programs.
C. Contractor shall have a formal written policy regarding SAM.gov checks for all staff upon hiring and
not less than annually including procedures for maintaining records of the evidence of this check.
Page 4 of 4 Revision Date 11/4/2024
EXHIBIT
�� COLORADO
Colorado Department of Early Childhood
VENDOR CONTACT INFORMATION SHEET
Legal Name of Vendor as it should appear on the Contract/Purchase Order including any dba:
Weld County Department of Human Services
D
Address: 315 North 11th Avenue
City: Greeley State: CO Zip Code: 80632 County: Weld
FEIN # 84-6000813
Secretary of State ID #
Sete of Incorporation Colorado
Fiscal Year End Date (MM/DD) 12/31
All Vendors must have a SAM.gov UEI# (except Individuals) SAM.gov Unique Entity Identifier (UEI) #
Does your agency hire any current or former State Employees to work on this project?
If yes, did they end employment with the state within the last 6 months?
Does your agency have a Federally Negotiated or State Negotiated Indirect Rate?
*If Yes, please send a copy of the approval letter with this form.
Type of Entity (please mark one):
❑ Individual (only Entity Type that does not require SAM.gov UEI #) 0 Not -For -Profit Corporation
❑ Professional Corporation (PC) 0 Limited Liability Company (LLC)
❑ Sole Proprietor 0 Joint Venture
Primary Contact to Receive ALL Correspondence: CFO or Financial Contact:
Name: Julie Witkowski Name: Tanya Geiser
MKKXT9U9MTV5
Yes ❑ No ❑
Yes ❑ No ❑
Yes ❑* No ❑
❑ Fm -Profit
❑ Limited Liability Partnership (LLP)
d Government
Title: Family Resource Division Director Title: Fiscal Division Director
Email: witkowjx@weld.gov Email: tgeiser@weld.gov
Phone: 970-400-6777 Phone: 970-400-6526
Individual Sinning Contract:
Name: Perry L. Buck
Invoice Contact:
Name: John Kruse
Title: Chair - Board of Weld County Commissioners Title: Fiscal Office Internal Supervisor
Email: bocc-contracts@weld.gov Email: krusexje@weldgov
Phone: 970-400-4225 Phone: 970-400-6672
Additional Contacts for DocuSien Review;,
The Department of Early Childhood collects signatures via DocuSign. Please list below any individuals that need to be included in the DocuSign process (example:
Director's Assistant, Attorney, etc):
Name: Weld County DOS Contract Management What does this person need to do:
❑ Sign before Individual Signing Contract and copy upon execution
Title: Weld County DHS Contract Management 0 Sign after Individual Signing Contract and copy upon execution
Email: HS-ContractManagement@co.weld.co.us a Receive Copy Prior to Signer and upon execution
❑ Approve Prior to Signer and upon execution
Phone: CC 0 Approve Prior to Signer and upon execution
❑ Receive Copy upon execution only
Please insert any Specific Instructions for Emails requesting Preliminary Approval or order of DocuSign for signature (example: PI/Faculty Member Name;
order for signing; etc.) here:
Is your agency set up for Electronic Deposit with the State of CO?
If Yes, please list the last 4 digits of the account number payments should be sent to:
How long does your agency and/or haaxd.need tareviewand return the signed contract?
Date Competed: FEB a `.: 2125)
Yes In No ❑
4375
30 days
Revised 09/2024
CCOLORADO
Itir Department of Early Childhood
STATE OF COLORADO GRANT AGREEMENT
COVER PAGE
State Agency
Colorado Department of Early Childhood
Agreement Number
Insert CMS Number or Other Agreement Number
Encumbrance Number or Financial System Designation
Grantee
Insert Grantee's Full Legal Name.
Grantee UEI
Insert Grantee's Unique Entity ID
Agreement Performance Beginning Date
The later of the Effective Date or Month Day, Year
Initial Agreement Expiration Date
Enter Expiration Date
Agreement Maximum Amount
Initial Term
State Fiscal Year 20xx $0
Extension Terms
State Fiscal Year 20xx $0
State Fiscal Year 20xx $0
State Fiscal Year 20xx $0
State Fiscal Year 20xx $0
Total for All State Fiscal Years $0
Except as stated in §2D, the total duration of this Contract,
including the exercise of any options to extend, shall not
exceed Insert Contract's Maximum Amount of Years or
Months as required by solicitation, or otherwise Years from its
Performance Beginning Date
Fund Expenditure End Date
Month Day, Year
Insurance
Contractor shall maintain the following insurance if indicated
with "Yes," as further described in §10:
Worker's Compensation: Yes
General Liability: Yes
Automobile Liability: c hoo, ,:r it In
Cyber/Net. Security -Privacy Liability Insurance: Choose an
item.
Professional Liability Insurance: Choose an item.
Crime Insurance: Choose an item.
Options
The State shall have the following options if indicated with
"Yes," as further described in §2.C and §5.B.vi:
Option to Extend Term per §2.C: Choose an item.
Option to Increase or Decrease Maximum Amount per
§5.B.vi: Choose an item.
Pricing/Funding
Price Structure: Choose an item.
Contractor shall invoice: Choose an item.
Fund Source: Insert name of funding source, whether it's state
general funds, cash, Federal Program / Grant and Funds ID#,
if none, put NA
Agreement Authority
Authority to enter into this Contract exists in: 26-1-111 C.R.S.
Procurement Method: Choose an item.
Solicitation Number (if any): Insert Solicitation #, otherwise
put NA
Agreement Purpose
Briefly describe the Agreement's purpose
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Agreement:
1. Exhibit A, Statement of Work.
2. Exhibit B, Budget
3. Exhibit C, Additional Provisions
4. Exhibit D, Sample Option Letter
In the event of a conflict or inconsistency between this Agreement and any Exhibit or attachment, such conflict or
inconsistency shall be resolved by reference to the documents in the foliowing order of priority:
Grant Agreement Number:
Page 1 of 28
Version 01 .2023
®'COLORADO
Department of Early Childhood
1. Exhibit C, Additional Provisions
2. Colorado Special Provisions in §18 of the main body of this Agreement.
3. The provisions of the other sections of the main body of this Agreement.
4. Exhibit A, Statement of Work.
5. Exhibit B, Budget
6. Exhibit D, Sample Option Letter.
Principal Representatives
For the State:
For Grantee:
Name, Title
Name, Title
Colorado Department of Early Childhood
Company Name
710 South Ash Street, Building C
Address
Glendale, CO 80246
City, State Zip
Email:
Email:
Signature Page Begins On Next Page
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Grant Agreement Number:
Page 2 of 28 Version 01.2023
COLORADO
Department of Early Childhood
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT
Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement
and to bind the Party authorizine such sienature.
GRANTEE
INSERT -Legal Name of Grantee
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Early Childhood
Dr. Lisa Roy, Ed.D., Executive Director
By: Name & Title of Person Signing for Grantee
Date:
By: Stephanie Beasley, Deputy Executive Director
Mary Alice Cohen, Chief Program Director, Office of
Program Delivery
Date:
2nd State or Grantee Signature if Needed
LEGAL REVIEW
Philip J. Weiser, Attorney General
By: Name & Title of Person Signing for Signatory
Date:
By: Assistant Attorney General
Date:
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: Laura Curnow, CDEC Controller
Effective Date:
Grant Agreement Number: Page 3 of 28
Version 01.2023
a
CDEC
COLORADO
Department of Early Childhood
TABLE OF CONTENTS
COVER PAGE 1
SIGNATURE PAGE 3
1. PARTIES 4
2. TERM AND EFFECTIVE DATE 4
3. DEFINITIONS 6
4. STATEMENT OF WORK 9
5. PAYMENTS TO GRANTEE 9
6. REPORTING - NOTIFICATION 12
7. GRANTEE RECORDS 12
8. CONFIDENTIAL INFORMATION -STATE RECORDS 13
9. CONFLICTS OF INTEREST 15
10. INSURANCE 16
11. BREACH OF AGREEMENT 18
12. REMEDIES 18
13. DISPUTE RESOLUTION 20
14. NOTICES AND REPRESENTATIVES 20
15. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION 21
16. STATEWIDE CONTRACT MANAGEMENT SYSTEM 22
17. GENERAL PROVISIONS 22
18. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-3) 26
1. PARTIES
This Agreement is entered into by and between Grantee named on the Cover Page for this
Agreement (the "Grantee"), and the STATE OF COLORADO acting by and through the State
agency named on the Cover Page for this Agreement (the "State"). Grantee and the State agree to
the terms and conditions in this Agreement.
2. TERM AND EFFECTIVE DATE
A. Effective Date
This Agreement shall not be valid or enforceable until the Effective Date, and the Grant Funds
shall be expended by the Fund Expenditure End Date shown on the Signature and Cover Page
for this Agreement. The State shall not be bound by any provision of this Agreement before
the Effective Date, and shall have no obligation to pay Grantee for any Work performed or
expense incurred before the Effective Date, except as described in §5.D, or after the Fund
Expenditure End Date. If the Work will be performed in multiple phases, the period of
performance start and end date of each phase is detailed under the Project Schedule in Exhibit
A.
B. Initial Term
The Parties' respective performances under this Agreement shall commence on the
Agreement Performance Beginning Date shown on the Cover Page for this Agreement and
shall terminate on the Initial Agreement Expiration Date shown on the Cover Page for this
Agreement (the "Initial Term") unless sooner terminated or further extended in accordance
with the terms of this Agreement.
Grant Agreement Number:
Page 4 of 28 Version 01.2023
late
COLORADO
Department of Early Childhood
C. Extension Terms - State's Option
The State, at its discretion, shall have the option to extend the performance under this
Agreement beyond the Initial Term for a period, or for successive periods, of one year or less
at the same rates and under the same terms specified in this Agreement (each such period an
"Extension Term"). In order to exercise this option, the State shall provide written notice to
Grantee in a form substantially equivalent to Sample Option Letter attached to this
Agreement.
D. End of Term Extension
If this Agreement approaches the end of its Initial Term, or any Extension Term then in place,
the State, at its discretion, upon written notice to Grantee as provided in §14, may unilaterally
extend such Initial Term or Extension Term for a period not to exceed two months (an "End
of Term Extension"), regardless of whether additional Extension Terms are available or not.
The provisions of this Agreement in effect when such notice is given shall remain in effect
during the End of Term Extension. The End of Term Extension shall automatically terminate
upon execution of a replacement Agreement or modification extending the total term of this
Agreement.
E. Early Termination in the Public Interest
The State is entering into this Agreement to serve the public interest of the State of Colorado
as determined by its Governor, General Assembly, or Courts. If this Agreement ceases to
further the public interest of the State, the State, in its discretion, may terminate this
Agreement in whole or in part. A determination that this Agreement should be terminated in
the public interest shall not be equivalent to a State right to terminate for convenience. This
subsection shall not apply to a termination of this Agreement by the State for breach by
Grantee, which shall be governed by 12.A.i.
i. Method and Content
The State shall notify Grantee of such termination in accordance with §14. The notice
shall specify the effective date of the termination and whether it affects all or a portion
of this Agreement, and shall include, to the extent practicable, the public interest
justification for the termination.
ii. Obligations and Rights
Upon receipt of a termination notice for termination in the public interest, Grantee shall
be subject to the rights and obligations set forth in §12.A.i.a12.A.i.a.
iii. Payments
If the State terminates this Agreement in the public interest, the State shall pay Grantee
an amount equal to the percentage of the total reimbursement payable under this
Agreement that corresponds to the percentage of Work satisfactorily completed and
accepted, as determined by the State, less payments previously made. Additionally, if
this Agreement is less than 60% completed, as determined by the State, the State may
reimburse Grantee for a portion of actual out-of-pocket expenses, not otherwise
reimbursed under this Agreement, incurred by Grantee which are directly attributable
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to the uncompleted portion of Grantee's obligations, provided that the sum of any and
all reimbursement shall not exceed the maximum amount payable to Grantee hereunder.
F. Grantee's Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, or to the Federal
Awarding Agency with a copy to the State, which includes the reasons for the termination
and the effective date of the termination. If this Grant is terminated in this manner, then
Grantee shall return any advanced payments made for work that will not be performed prior
to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Agreement" means this agreement, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any future
modifications thereto.
B. "Award" means an award by a Recipient to a Subrecipient funded in whole or in part by a
Federal Award. The terms and conditions of the Federal Award flow down to the Award
unless the terms and conditions of the Federal Award specifically indicate otherwise.
C. "Breach of Agreement" means the failure of a Party to perform any of its obligations in
accordance with this Agreement, in whole or in part or in a timely or satisfactory manner.
The institution of proceedings under any bankruptcy, insolvency, reorganization or similar
law, by or against Grantee, or the appointment of a receiver or similar officer for Grantee or
any of its property, which is not vacated or fully stayed within 30 days after the institution of
such proceeding, shall also constitute a breach. If Grantee is debarred or suspended under
§24-109-105, C.R.S. at any time during the term of this Agreement, then such debarment or
suspension shall constitute a breach.
D. "Budget" means the budget for the Work described in Exhibit B.
E. "Business Day" means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
F. "CJI" means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302, C.R.S.
G. "CORA" means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
H. "Effective Date" means the date on which this Agreement is approved and signed by the
Colorado State Controller or designee, as shown on the Signature for this Agreement.
I. "End of Term Extension" means the time period defined in §2.D2.D.
J. "Exhibits" means the exhibits and attachments included with this Agreement as shown on
the Cover Page for this Agreement.
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K. "Extension Term" means the time period defined in §2.C.
L. "Federal Award" means an award of Federal financial assistance or a cost -reimbursement
contract, under the Federal Acquisition Regulations or by a formula or block grant, by a
Federal Awarding Agency to the Recipient. "Federal Award" also means an agreement
setting forth the terms and conditions of the Federal Award. The term does not include
payments to a contractor or payments to an individual that is a beneficiary of a Federal
program.
M. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a
Recipient. Insert Federal Awarding Agency's Full Legal Name and Acronym is the Federal
Awarding Agency for the Federal Award which is the subject of this Agreement.
N. "Goods" means any movable material acquired, produced, or delivered by Grantee as set
forth in this Agreement and shall include any movable material acquired, produced, or
delivered by Grantee in connection with the Services.
O. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Agreement.
P. "Incident" means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access, loss, disclosure, modification, disruption, or destruction of
any communications or information resources of the State, which are included as part of the
Work, as described in §§24-37.5-401, et seq. C.R.S. Incidents include, without limitation, (i)
successful attempts to gain unauthorized access to a State system or State Records regardless
of where such information is located; (ii) unwanted disruption or denial of service; (iii) the
unauthorized use of a State system for the processing or storage of data; or (iv) changes to
State system hardware, firmware, or software characteristics without the State's knowledge,
instruction, or consent.
Q. "Initial Term" means the time period defined in §2.B2.B.
R. "Matching Funds" means the funds provided Grantee as a match required to receive the
Grant Funds.
S. "Party" means the State or Grantee, and "Parties" means both the State and Grantee.
T. "PCI" means payment card information including any data related to credit card holders'
names, credit card numbers, or other credit card information as may be protected by state or
federal law.
U. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual's identity, such as name, social security number, date and place of birth,
mother's maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S. "PII" shall also mean
"personal identifying information" as set forth at § 24-74-102, et. seq., C.R.S.
V "PHI" means any protected health information, including, without limitation any information
whether oral or recorded in any form or medium: (i) that relates to the past, present, or future
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physical or mental condition of an individual; the provision of health care to an individual;
or the past, present, or future payment for the provision of health care to an individual; and
(ii) that identifies the individual or with respect to which there is a reasonable basis to believe
the information can be used to identify the individual. PHI includes, but is not limited to, any
information defined as Individually Identifiable Health Information by the federal Health
Insurance Portability and Accountability Act.
W. "Recipient" means the State agency shown on the Signature and Cover Page of this
Agreement, for the purposes of this Federal Award.
X. "Services" means the services to be performed by Grantee as set forth in this Agreement, and
shall include any services to be rendered by Grantee in connection with the Goods.
Y. "State Confidential Information" means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PHI,
PCI, Tax Information, CJI, and State personnel records not subject to disclosure under
CORA. State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has
been communicated, furnished, or disclosed by the State to Grantee which (i) is subject to
disclosure pursuant to CORA; (ii) is already known to Grantee without restrictions at the time
of its disclosure to Grantee; (iii) is or subsequently becomes publicly available without breach
of any obligation owed by Grantee to the State; (iv) is disclosed to Grantee, without
confidentiality obligations, by a third party who has the right to disclose such information; or
(v) was independently developed without reliance on any State Confidential Information.
Z. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
AA. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
BB. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
CC. "Subcontractor" means third -parties, if any, engaged by Grantee to aid in performance of
the Work. "Subcontractor" also includes sub -grantees of grant funds.
DD. "Subrecipient" means a non -Federal entity that receives a sub -award from a Recipient to
carry out part of a Federal program, but does not include an individual that is a beneficiary
of such program. A Subrecipient may also be a recipient of other Federal Awards directly
from a Federal Awarding Agency. For the purposes of this Agreement, Grantee is a
Subrecipient.
EE. "Tax Information" means federal and State of Colorado tax information including, without
limitation, federal and State tax returns, return information, and such other tax -related
information as may be protected by federal and State law and regulation. Tax Information
includes, but is not limited to all information defined as federal tax information in Internal
Revenue Service Publication 1075.
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FF. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
GG. "Work" means the Goods delivered and Services performed pursuant to this Agreement.
HH. "Work Product" means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, information, and any other results of the Work.
"Work Product" does not include any material that was developed prior to the Effective Date
that is used, without modification, in the performance of the Work.
Any other term used in this Agreement that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Agreement and in accordance with the
provisions of Exhibit A. The State shall have no liability to compensate Grantee for the delivery
of any goods or the performance of any services that are not specifically set forth in this Agreement.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Agreement that exceeds the Agreement
Maximum for each State Fiscal Year shown on the Cover Page of this Agreement.
B. Payment Procedures
i. Invoices and Payment
a. The State shall pay Grantee in the amounts and in accordance with the schedule
and other conditions set forth in Exhibits B and C.
b. Grantee shall initiate payment requests by invoice to the State, in a form and
manner approved by the State.
c. The State shall pay each invoice within 45 days following the State's receipt of
that invoice, so long as the amount invoiced correctly represents Work completed
by Grantee and previously accepted by the State during the term that the invoice
covers. If the State determines that the amount of any invoice is not correct, then
Grantee shall make all changes necessary to correct that invoice.
d. The acceptance of an invoice shall not constitute acceptance of any Work
performed or deliverables provided under this Agreement.
ii. Interest
Amounts not paid by the State within 45 days of the State's acceptance of the invoice
shall bear interest on the unpaid balance beginning on the 45th day at the rate of 1% per
month, as required by §24-30-202(24)(a), C.R.S., until paid in full; provided, however,
that interest shall not accrue on unpaid amounts that the State disputes in writing.
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Grantee shall invoice the State separately for accrued interest on delinquent amounts,
and the invoice shall reference the delinquent payment, the number of day's interest to
be paid and the interest rate.
iii. Payment Disputes
If Grantee disputes any calculation, determination or amount of any payment, Grantee
shall notify the State in writing of its dispute within 30 days following the earlier to
occur of Grantee's receipt of the payment or notification of the determination or
calculation of the payment by the State. The State will review the information presented
by Grantee and may make changes to its determination based on this review. The
calculation, determination or payment amount that results from the State's review shall
not be subject to additional dispute under this subsection. No payment subject to a
dispute under this subsection shall be due until after the State has concluded its review,
and the State shall not pay any interest on any amount during the period it is subject to
dispute under this subsection.
iv. Available Funds -Contingency -Termination
The State is prohibited by law from making commitments beyond the term of the
current State Fiscal Year. Payment to Grantee beyond the current State Fiscal Year is
contingent on the appropriation and continuing availability of Grant Funds in any
subsequent year (as provided in the Colorado Special Provisions). If federal funds or
funds from any other non -State funds constitute all or some of the Grant Funds, the
State's obligation to pay Grantee shall be contingent upon such non -State funding
continuing to be made available for payment. Payments to be made pursuant to this
Agreement shall be made only from Grant Funds, and the State's liability for such
payments shall be limited to the amount remaining of such Grant Funds. If State, federal
or other funds are not appropriated, or otherwise become unavailable to fund this
Agreement, the State may, upon written notice, terminate this Agreement, in whole or
in part, without incurring further liability. The State shall, however, remain obligated
to pay for Services and Goods that are delivered and accepted prior to the effective date
of notice of termination, and this termination shall otherwise be treated as if this
Agreement were terminated in the public interest as described in §2.E.
v. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding
Agency or the State to disallow costs and recover funds on the basis of a later audit or
other review. Any cost disallowance recovery is to be made within the Record
Retention Period, as defined below.
vi. Option to Increase Maximum Amount
If the Signature and Cover Pages for this Agreement show that the State has the Option
to Increase or Decrease Maximum Amount, then the State, at its discretion, shall have
the option to increase or decrease the statewide quantity of Goods and Services based
upon the rates established in this Agreement, and increase or decrease the maximum
amount payable accordingly. In order to exercise this option, the State shall provide
written notice to Grantee in a form substantially equivalent to the Sample Option Letter
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attached to this Agreement. Delivery of Goods and performance of Services shall
continue at the same rates and terms as described in this Agreement. The State may
include and incorporate a revised budget with the option letter, as long as the revised
budget does not unilaterally change rates or terms specified in the Agreement.
C. Matching Funds
Grantee shall provide Matching Funds as provided in §5.A and Exhibit A. Grantee shall have
raised the full amount of Matching Funds prior to the Effective Date and shall report to the
State regarding the status of such funds upon request. Grantee's obligation to pay all or any
part of any matching funds, whether direct or contingent, only extend to funds duly and
lawfully appropriated for the purposes of this Agreement by the authorized representatives
of Grantee and paid into Grantee's treasury or bank account. Grantee represents to the State
that the amount designated "Grantee's Matching Funds" in Exhibit A has been legally
appropriated for the purposes of this Agreement by its authorized representatives and paid
into its treasury or bank account. Grantee does not by this Agreement irrevocably pledge
present cash reserves for payments in future fiscal years, and this Agreement is not intended
to create a multiple -fiscal year debt of Grantee. Grantee shall not pay or be liable for any
claimed interest, late charges, fees, taxes or penalties of any nature, except as required by
Grantee's laws or policies.
D. Reimbursement of Grantee Costs
Only with prior written approval, the State shall reimburse Grantee's allowable costs, not
exceeding the maximum total amount described in Exhibit A and §5.A for all allowable costs
described in this Grant and shown in the Budget, except that Grantee may adjust the amounts
between each line item of the Budget without formal modification to this Agreement as long
as the Grantee provides notice to the State of the change, the change does not modify the total
maximum amount of this Agreement or the maximum amount for any state fiscal year, and
the change does not modify any requirements of the Work. The State shall reimburse Grantee
for the federal share of properly documented allowable costs related to the Work after review
and approval thereof, subject to the provisions of this Agreement and Exhibit A. However,
any costs incurred by Grantee prior to the Effective Date shall not be reimbursed absent
specific allowance of pre -award costs and indication that the Federal Award funding is
retroactive. Grantee's costs for Work performed after the Fund Expenditure End Date shown
on the Signature and Cover Page for this Agreement, or after any phase performance period
end date for a respective phase of the Work, shall not be reimbursable. The State shall only
reimburse allowable costs described in this Agreement and shown in the Budget if those costs
are:
i. Reasonable and necessary to accomplish the Work and for the Goods and Services
provided; and
ii. Equal to the actual net cost to Grantee (i.e. the price paid minus any items of value
received by Grantee that reduce the cost actually incurred).
E. Close -Out
Grantee shall close out this Award within 45 days after the Fund Expenditure End Date shown
on the Signature and Cover Page for this Agreement. To complete close-out, Grantee shall
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submit to the State all deliverables (including documentation) as defined in this Agreement
and Grantee's final reimbursement request or invoice. The State will withhold 5% of
allowable costs until all final documentation has been submitted and accepted by the State as
substantially complete. If the Federal Awarding Agency has not closed this Federal Award
within one year and 90 days after the Fund Expenditure End Date shown on the Signature
and Cover Page for this Agreement due to Grantee's failure to submit required
documentation, then Grantee may be prohibited from applying for new Federal Awards
through the State until such documentation is submitted and accepted.
6. REPORTING - NOTIFICATION
A. Quarterly Reports
In addition to any reports required pursuant to §16 or pursuant to any other Exhibit, for any
Agreement having a term longer than three months, Grantee shall submit, on a quarterly basis,
a written report specifying progress made for each specified performance measure and
standard in this Agreement. Such progress report shall be in accordance with the procedures
developed and prescribed by the State. Progress reports shall be submitted to the State not
later than five Business Days following the end of each calendar quarter or at such time as
otherwise specified by the State.
B. Litigation Reporting
If Grantee is served with a pleading or other document in connection with an action before a
court or other administrative decision making body, and such pleading or document relates
to this Agreement or may affect Grantee's ability to perform its obligations under this
Agreement, Grantee shall, within ten days after being served, notify the State of such action
and deliver copies of such pleading or document to the State's Principal Representative
identified on the Cover Page for this Agreement.
C. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than 45
calendar days after the end of the Initial Term if no Extension Terms are exercised, or the
final Extension Term exercised by the State, containing an evaluation and review of Grantee's
performance and the final status of Grantee's obligations hereunder.
D. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State and the Federal Awarding
Agency, all violations of federal or State criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal Award. The State or the Federal Awarding
Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31
U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance
Grantee shall make, keep, maintain, and allow inspection and monitoring by the State of a
complete file of all records, documents, communications, notes and other written materials,
electronic media files, and communications, pertaining in any manner to the Work or the
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delivery of Services (including, but not limited to the operation of programs) or Goods
hereunder. Grantee shall maintain such records for a period (the "Record Retention Period")
of three years following the date of submission to the State of the final expenditure report, or
if this Award is renewed quarterly or annually, from the date of the submission of each
quarterly or annual report, respectively. If any litigation, claim, or audit related to this Award
starts before expiration of the Record Retention Period, the Record Retention Period shall
extend until all litigation, claims, or audit findings have been resolved and final action taken
by the State or Federal Awarding Agency. The Federal Awarding Agency, a cognizant
agency for audit, oversight or indirect costs, and the State, may notify Grantee in writing that
the Record Retention Period shall be extended. For records for real property and equipment,
the Record Retention Period shall extend three years following final disposition of such
property.
B. Inspection
Grantee shall permit the State, the federal government, and any other duly authorized agent
of a governmental agency to audit, inspect, examine, excerpt, copy and transcribe Grantee
Records during the Record Retention Period. Grantee shall make Grantee Records available
during normal business hours at Grantee's office or place of business, or at other mutually
agreed upon times or locations, upon no fewer than two Business Days' notice from the State,
unless the State determines that a shorter period of notice, or no notice, is necessary to protect
the interests of the State.
C. Monitoring
The State will monitor Grantee's performance of its obligations under this Agreement using
procedures as determined by the State. The federal government and any other duly authorized
agent of a governmental agency, in its discretion, may monitor Grantee's performance of its
obligations under this Agreement using procedures as determined by that governmental
entity. Grantee shall allow the State to perform all monitoring required by the Uniform
Guidance, based on the State's risk analysis of Grantee and this Agreement. The State shall
have the right, in its sole discretion, to change its monitoring procedures and requirements at
any time during the term of this Agreement. The State shall monitor Grantee's performance
in a manner that does not unduly interfere with Grantee's performance of the Work.
D. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Agreement or the Work, whether
the audit is conducted by Grantee or a third party. Additionally, if Grantee is required to
perform a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the
results of that audit to the State within the same timelines as the submission to the federal
government.
8. CONFIDENTIAL INFORMATION -STATE RECORDS
A. Confidentiality
Grantee shall keep confidential, and cause all Subcontractors to keep confidential, all State
Records, unless those State Records are publicly available. Grantee shall not, without prior
written approval of the State, use, publish, copy, disclose to any third party, or permit the use
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by any third party of any State Records, except as otherwise stated in this Agreement,
permitted by law or approved in writing by the State. Grantee shall provide for the security
of all State Confidential Information in accordance with all policies promulgated by the
Colorado Office of Information Security and all applicable laws, rules, policies, publications,
and guidelines. If Grantee or any of its Subcontractors will or may receive the following types
of data, Grantee or its Subcontractors shall provide for the security of such data according to
the following: (i) the most recently promulgated IRS Publication 1075 for all Tax Information
and in accordance with the Safeguarding Requirements for Federal Tax Information attached
to this Agreement as an Exhibit, if applicable; (ii) the most recently updated PCI Data
Security Standard from the PCI Security Standards Council for all PCI; (iii) the most recently
issued version of the U.S. Department of Justice, Federal Bureau of Investigation, Criminal
Justice Information Services Security Policy for all CJI; and (iv) the federal Health Insurance
Portability and Accountability Act for all PHI and the HIPAA Business Associate Agreement
attached to this Agreement, if applicable. Grantee shall immediately forward any request or
demand for State Records to the State's Principal Representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
obligations under this Agreement. Grantee shall ensure all such agents, employees, assigns,
and Subcontractors sign agreements containing nondisclosure provisions at least as protective
as those in this Agreement, and that the nondisclosure provisions are in force at all times the
agent, employee, assign or Subcontractor has access to any State Confidential Information.
Grantee shall provide copies of those signed nondisclosure provisions to the State upon
execution of the nondisclosure provisions.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee's reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Agreement, Grantee shall return State Records provided
to Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. Unless Grantee can establish that none of Grantee or any of its
agents, employees, assigns or Subcontractors are the cause or source of the Incident, Grantee
shall be responsible for the cost of notifying each person who may have been impacted by
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the Incident. After an Incident, Grantee shall take steps to reduce the risk of incurring a
similar type of Incident in the future as directed by the State, which may include, but is not
limited to, developing and implementing a remediation plan that is approved by the State at
no additional cost to the State. The State may adjust or direct modifications to this plan, in its
sole discretion and Grantee shall make all modifications as directed by the State. If Grantee
cannot produce its analysis and plan within the allotted time, the State, in its sole discretion,
may perform such analysis and produce a remediation plan, and Grantee shall reimburse the
State for the reasonable costs thereof.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee
shall provide for the security of such PII, in a manner and form acceptable to the State,
including, without limitation, State non -disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data storage
encryption, data transmission encryption, security inspections, and audits. Grantee shall be a
"Third -Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and shall maintain
security procedures and practices consistent with §§24-73-101 et seq., C.R.S. In addition, as
set forth in § 24-74-102, et. seq., C.R.S., Contractor, including, but not limited to,
Contractor's employees, agents and Subcontractors, agrees not to share any PII with any third
parties for the purpose of investigating for, participating in, cooperating with, or assisting
with Federal immigration enforcement. If Contractor is given direct access to any State
databases containing PII, Contractor shall execute, on behalf of itself and its employees, the
certification attached hereto as Exhibit _ on an annual basis Contractor's duty and obligation
to certify as set forth in Exhibit _ shall continue as long as Contractor has direct access to
any State databases containing PII. If Contractor uses any Subcontractors to perform services
requiring direct access to State databases containing PII, the Contractor shall require such
Subcontractors to execute and deliver the certification to the State on an annual basis, so long
as the Subcontractor has access to State databases containing PII.
9. CONFLICTS OF INTEREST
A. Actual Conflicts of Interest
Grantee shall not engage in any business or activities, or maintain any relationships that
conflict in any way with the full performance of the obligations of Grantee under this
Agreement. Such a conflict of interest would arise when a Grantee or Subcontractor's
employee, officer or agent were to offer or provide any tangible personal benefit to an
employee of the State, or any member of his or her immediate family or his or her partner,
related to the award of, entry into or management or oversight of this Agreement.
B. Apparent Conflicts of Interest
Grantee acknowledges that, with respect to this Agreement, even the appearance of a conflict
of interest shall be harmful to the State's interests. Absent the State's prior written approval,
Grantee shall refrain from any practices, activities or relationships that reasonably appear to
be in conflict with the full performance of Grantee's obligations under this Agreement.
C. Disclosure to the State
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If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict
or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure
statement setting forth the relevant details for the State's consideration. Failure to promptly
submit a disclosure statement or to follow the State's direction in regard to the actual or
apparent conflict constitutes a breach of this Agreement.
D. Contractor acknowledges that all State employees are subject to the ethical principles
described in §24-18-105, C.R.S. Contractor further acknowledges that State employees may
be subject to the requirements of §24-18-105, C.R.S. with regard to this Contract.
10. INSURANCE
Grantee shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain,
insurance as specified in this section at all times during the term of this Agreement. All insurance
policies required by this Agreement that are not provided through self-insurance shall be issued by
insurance companies as approved by the State.
A. Workers' Compensation
Workers' compensation insurance as required by state statute, and employers' liability
insurance covering all Grantee or Subcontractor employees acting within the course and
scope of their employment.
B. General Liability
Commercial general liability insurance covering premises operations, fire damage,
independent contractors, products and completed operations, blanket contractual liability,
personal injury, and advertising liability with minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any one fire.
C. Automobile Liability
Automobile liability insurance covering any auto (including owned, hired and non -owned
autos) with a minimum limit of $1,000,000 each accident combined single limit.
D. Cyber/Network Security and Privacy Liability
Liability insurance covering civil, regulatory, and statutory damages, contractual damages,
data breach management exposure, and any loss of income or extra expense as a result of
actual or alleged breach, violation, or infringement of right to privacy, consumer data
protection law, confidentiality or other legal protection for personal information, as well as
State Confidential Information with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $2,000,000 general aggregate.
E. Professional Liability Insurance
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Professional liability insurance covering any damages caused by an error, omission or any
negligent act with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $1,000,000 general aggregate.
F. Crime Insurance
Crime insurance including employee dishonesty coverage with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $1,000,000 general aggregate.
G. Additional Insured
The State shall be named as additional insured on all commercial general liability policies
(leases and construction contracts require additional insured coverage for completed
operations) required of Grantee and Subcontractors.
H. Primacy of Coverage
Coverage required of Grantee and each Subcontractor shall be primary and noncontributory
over any insurance or self-insurance program carried by Grantee or the State.
I. Cancellation
All commercial insurance policies shall include provisions preventing cancellation or non -
renewal, except for cancellation based on non-payment of premiums, without at least 30 days
prior notice to Grantee and Grantee shall forward such notice to the State in accordance with
§14 within seven days of Grantee's receipt of such notice.
J. Subrogation Waiver
All commercial insurance policies secured or maintained by Grantee or its Subcontractors in
relation to this Agreement shall include clauses stating that each carrier shall waive all rights
of recovery under subrogation or otherwise against Grantee or the State, its agencies,
institutions, organizations, officers, agents, employees, and volunteers.
K. Public Entities
If Grantee is a "public entity" within the meaning of the Colorado Governmental Immunity
Act, §§24-10-101, et seq., C.R.S. (the "GIA"), Grantee shall maintain, in lieu of the liability
insurance requirements stated above, at all times during the term of this Agreement such
liability insurance, by commercial policy or self-insurance, as is necessary to meet its
liabilities under the GIA. If a Subcontractor is a public entity within the meaning of the GIA,
Grantee shall ensure that the Subcontractor maintain at all times during the terms of this
Grantee, in lieu of the liability insurance requirements stated above, such liability insurance,
by commercial policy or self-insurance, as is necessary to meet the Subcontractor's
obligations under the GIA.
L. Certificates
For each commercial insurance plan provided by Grantee under this Agreement, Grantee
shall provide to the State certificates evidencing Grantee's insurance coverage required in
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this Agreement within seven Business Days following the Effective Date. Grantee shall
provide to the State certificates evidencing Subcontractor insurance coverage required under
this Agreement within seven Business Days following the Effective Date, except that, if
Grantee's subcontract is not in effect as of the Effective Date, Grantee shall provide to the
State certificates showing Subcontractor insurance coverage required under this Agreement
within seven Business Days following Grantee's execution of the subcontract. No later than
15 days before the expiration date of Grantee's or any Subcontractor's coverage, Grantee
shall deliver to the State certificates of insurance evidencing renewals of coverage. At any
other time during the term of this Agreement, upon request by the State, Grantee shall, within
seven Business Days following the request by the State, supply to the State evidence
satisfactory to the State of compliance with the provisions of this section.
11. BREACH OF AGREEMENT
In the event of a Breach of Agreement, the aggrieved Party shall give written notice of Breach of
Agreement to the other Party. If the notified Party does not cure the breach, at its sole expense,
within 30 days after the delivery of written notice, the Party may exercise any of the remedies as
described in §12 for that Party. Notwithstanding any provision of this Agreement to the contrary,
the State, in its discretion, need not provide notice or a cure period and may immediately terminate
this Agreement in whole or in part or institute any other remedy in this Agreement in order to
protect the public interest of the State; or if Grantee is debarred or suspended under §24-109-105,
C.R.S., the State, in its discretion, need not provide notice or cure period and may terminate this
Agreement in whole or in part or institute any other remedy in this Agreement as of the date that
the debarment or suspension takes effect.
12. REMEDIES
A. State's Remedies
If Grantee is in breach under any provision of this Agreement and fails to cure such breach,
the State, following the notice and cure period set forth in §11, shall have all of the remedies
listed in this section in addition to all other remedies set forth in this Agreement or at law.
The State may exercise any or all of the remedies available to it, in its discretion, concurrently
or consecutively.
i. Termination for Breach
In the event of Grantee's uncured breach, the State may terminate this entire Agreement
or any part of this Agreement. Additionally, if Grantee fails to comply with any terms
of the Federal Award, then the State may, in its discretion or at the direction of a Federal
Awarding Agency, terminate this entire Agreement or any part of this Agreement.
Grantee shall continue performance of this Agreement to the extent not terminated, if
any.
a. Obligations and Rights
To the extent specified in any termination notice, Grantee shall not incur further
obligations or render further performance past the effective date of such notice,
and shall terminate outstanding orders and subcontracts with third parties.
However, Grantee shall complete and deliver to the State all Work not cancelled
by the termination notice, and may incur obligations as necessary to do so within
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this Agreement's terms. At the request of the State, Grantee shall assign to the
State all of Grantee's rights, title, and interest in and to such terminated orders or
subcontracts. Upon termination, Grantee shall take timely, reasonable and
necessary action to protect and preserve property in the possession of Grantee but
in which the State has an interest. At the State's request, Grantee shall return
materials owned by the State in Grantee's possession at the time of any
termination. Grantee shall deliver all completed Work Product and all Work
Product that was in the process of completion to the State at the State's request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Grantee for
accepted Work received as of the date of termination. If, after termination by the
State, the State agrees that Grantee was not in breach or that Grantee's action or
inaction was excusable, such termination shall be treated as a termination in the
public interest, and the rights and obligations of the Parties shall be as if this
Agreement had been terminated in the public interest under §2.E.
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee shall remain
liable to the State for any damages sustained by the State in connection with any
breach by Grantee, and the State may withhold payment to Grantee for the purpose
of mitigating the State's damages until such time as the exact amount of damages
due to the State from Grantee is determined. The State may withhold any amount
that may be due Grantee as the State deems necessary to protect the State against
loss including, without limitation, loss as a result of outstanding liens and excess
costs incurred by the State in procuring from third parties replacement Work as
cover.
ii. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional
remedies:
a. Suspend Performance
Suspend Grantee's performance with respect to all or any portion of the Work
pending corrective action as specified by the State without entitling Grantee to an
adjustment in price or cost or an adjustment in the performance schedule. Grantee
shall promptly cease performing Work and incurring costs in accordance with the
State's directive, and the State shall not be liable for costs incurred by Grantee
after the suspension of performance.
b. Withhold Payment
Withhold payment to Grantee until Grantee corrects its Work.
c. Deny Payment
Deny payment for Work not performed, or that due to Grantee's actions or
inactions, cannot be performed or if they were performed are reasonably of no
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value to the state; provided, that any denial of payment shall be equal to the value
of the obligations not performed.
d. Removal
Demand immediate removal of any of Grantee's employees, agents, or
Subcontractors from the Work whom the State deems incompetent, careless,
insubordinate, unsuitable, or otherwise unacceptable or whose continued relation
to this Agreement is deemed by the State to be contrary to the public interest or
the State's best interest.
e. Intellectual Property
If any Work infringes, or if the State in its sole discretion determines that any
Work is likely to infringe, a patent, copyright, trademark, trade secret or other
intellectual property right, Grantee shall, as approved by the State (i) secure that
right to use such Work for the State and Grantee; (ii) replace the Work with
noninfringing Work or modify the Work so that it becomes noninfringing; or, (iii)
remove any infringing Work and refund the amount paid for such Work to the
State.
B. Grantee's Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach,
Grantee, following the notice and cure period in §11 and the dispute resolution process in
§13 shall have all remedies available at law and equity.
13. DISPUTE RESOLUTION
A. Initial Resolution
Except as herein specifically provided otherwise, disputes concerning the performance of this
Agreement which cannot be resolved by the designated Agreement representatives shall be
referred in writing to a senior departmental management staff member designated by the State
and a senior manager designated by Grantee for resolution.
B. Resolution of Controversies
If the initial resolution described in §13.A13.A fails to resolve the dispute within ten Business
Days, Grantee shall submit any alleged breach of this Agreement by the State to the
Procurement Official of the State Agency named on the Cover Page of this Agreement as
described in §24-101-301(30), C.R.S. for resolution following the same resolution of
controversies process as described in §§24-106-109, and 24-109-101.1 through 24-109-505,
C.R.S. (the "Resolution Statutes"), except that if Grantee wishes to challenge any decision
rendered by the Procurement Official, Grantee's challenge shall be an appeal to the executive
director of the Department of Personnel and Administration, or their delegate, in the same
manner as described in the Resolution Statutes before Grantee pursues any further action.
Except as otherwise stated in this Section, all requirements of the Resolution Statutes shall
apply including, without limitation, time limitations regardless of whether the Colorado
Procurement Code applies to this Agreement.
14. NOTICES AND REPRESENTATIVES
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Each individual identified as a Principal Representative on the Cover Page for this Agreement shall
be the principal representative of the designating Party. All notices required or permitted to be
given under this Agreement shall be in writing, and shall be delivered (A) by hand with receipt
required, (B) by certified or registered mail to such Party's principal representative at the address
set forth below or (C) as an email with read receipt requested to the principal representative at the
email address, if any, set forth on the Cover Page for this Agreement. If a Party delivers a notice
to another through email and the email is undeliverable, then, unless the Party has been provided
with an alternate email contact, the Party delivering the notice shall deliver the notice by hand with
receipt required or by certified or registered mail to such Party's principal representative at the
address set forth on the Cover Page for this Agreement. Either Party may change its principal
representative or principal representative contact information, or may designate specific other
individuals to receive certain types of notices in addition to or in lieu of a principal representative,
by notice submitted in accordance with this section without a formal amendment to this Agreement.
Unless otherwise provided in this Agreement, notices shall be effective upon delivery of the written
notice.
15. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
A. Work Product
i. Copyrights
To the extent that the Work Product (or any portion of the Work Product) would not be
considered works made for hire under applicable law, Grantee hereby assigns to the
State, the entire right, title, and interest in and to copyrights in all Work Product and all
works based upon, derived from, or incorporating the Work Product; all copyright
applications, registrations, extensions, or renewals relating to all Work Product and all
works based upon, derived from, or incorporating the Work Product; and all moral
rights or similar rights with respect to the Work Product throughout the world. To the
extent that Grantee cannot make any of the assignments required by this section,
Grantee hereby grants to the State a perpetual, irrevocable, royalty -free license to use,
modify, copy, publish, display, perform, transfer, distribute, sell, and create derivative
works of the Work Product and all works based upon, derived from, or incorporating
the Work Product by all means and methods and in any format now known or invented
in the future. The State may assign and license its rights under this license.
ii. Patents
In addition, Grantee grants to the State (and to recipients of Work Product distributed
by or on behalf of the State) a perpetual, worldwide, no -charge, royalty -free,
irrevocable patent license to make, have made, use, distribute, sell, offer for sale,
import, transfer, and otherwise utilize, operate, modify and propagate the contents of
the Work Product. Such license applies only to those patent claims licensable by
Grantee that are necessarily infringed by the Work Product alone, or by the combination
of the Work Product with anything else used by the State.
iii. Assignments and Assistance
Whether or not Grantee is under contract with the State at the time, Grantee shall
execute applications, assignments, and other documents, and shall render all other
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reasonable assistance requested by the State, to enable the State to secure patents,
copyrights, licenses and other intellectual property rights related to the Work Product.
The Parties intend the Work Product to be works made for hire. Grantee assigns to the
State and its successors and assigns, the entire right, title, and interest in and to all
causes of action, either in law or in equity, for past, present, or future infringement of
intellectual property rights related to the Work Product and all works based on, derived
from, or incorporating the Work Product.
B. Exclusive Property of the State
Except to the extent specifically provided elsewhere in this Agreement, any pre-existing State
Records, State software, research, reports, studies, photographs, negatives or other
documents, drawings, models, materials, data and information shall be the exclusive property
of the State (collectively, "State Materials"). Grantee shall not use, willingly allow, cause or
permit Work Product or State Materials to be used for any purpose other than the performance
of Grantee's obligations in this Agreement without the prior written consent of the State.
Upon termination of this Agreement for any reason, Grantee shall provide all Work Product
and State Materials to the State in a form and manner as directed by the State.
C. Exclusive Property of Grantee
Grantee retains the exclusive rights, title, and ownership to any and all pre-existing materials
owned or licensed to Grantee including, but not limited to, all pre-existing software, licensed
products, associated source code, machine code, text images, audio and/or video, and third -
party materials, delivered by Grantee under this Agreement, whether incorporated in a
Deliverable or necessary to use a Deliverable (collectively, "Grantee Property"). Grantee
Property shall be licensed to the State as set forth in this Agreement or a State approved
license agreement: (i) entered into as exhibits to this Agreement, (ii) obtained by the State
from the applicable third -party vendor, or (iii) in the case of open source software, the license
terms set forth in the applicable open source license agreement.
16. STATEWIDE CONTRACT MANAGEMENT SYSTEM
If the maximum amount payable to Grantee under this Agreement is $100,000 or greater, either on
the Effective Date or at any time thereafter, this section shall apply. Grantee agrees to be governed
by and comply with the provisions of §§24-106-103, 24-102-206, 24-106-106, and 24-106-107,
C.R.S. regarding the monitoring of vendor performance and the reporting of Agreement
performance information in the State's Agreement management system ("Contract Management
System" or "CMS"). Grantee's performance shall be subject to evaluation and review in
accordance with the terms and conditions of this Agreement, Colorado statutes governing CMS,
and State Fiscal Rules and State Controller policies.
17. GENERAL PROVISIONS
A. Assignment
Grantee's rights and obligations under this Agreement are personal and may not be
transferred or assigned without the prior, written consent of the State. Any attempt at
assignment or transfer without such consent shall be void. Any assignment or transfer of
Grantee's rights and obligations approved by the State shall be subject to the provisions of
this Agreement.
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Subcontracts
Grantee shall not enter into any subgrant or subcontract in connection with its obligations
under this Agreement without the prior, written approval of the State. Grantee shall submit
to the State a copy of each such subgrant or subcontract upon request by the State. All
subgrants and subcontracts entered into by Grantee in connection with this Agreement shall
comply with all applicable federal and state laws and regulations, shall provide that they are
governed by the laws of the State of Colorado, and shall be subject to all provisions of this
Agreement. If the entity with whom Grantee enters into a subcontract or subgrant would also
be considered a Subrecipient, then the subcontract or subgrant entered into by Grantee shall
also contain provisions permitting both Grantee and the State to perform all monitoring of
that Subcontractor in accordance with the Uniform Guidance.
C. Binding Effect
Except as otherwise provided in §17.A, all provisions of this Agreement, including the
benefits and burdens, shall extend to and be binding upon the Parties' respective successors
and assigns.
D. Authority
Each Party represents and warrants to the other that the execution and delivery of this
Agreement and the performance of such Party's obligations have been duly authorized.
E. Captions and References
The captions and headings in this Agreement are for convenience of reference only, and shall
not be used to interpret, define, or limit its provisions. All references in this Agreement to
sections (whether spelled out or using the § symbol), subsections, exhibits or other
attachments, are references to sections, subsections, exhibits or other attachments contained
herein or incorporated as a part hereof, unless otherwise noted.
F. Counterparts
This Agreement may be executed in multiple, identical, original counterparts, each of which
shall be deemed to be an original, but all of which, taken together, shall constitute one and
the same agreement.
G. Entire Understanding
This Agreement represents the complete integration of all understandings between the Parties
related to the Work, and all prior representations and understandings related to the Work, oral
or written, are merged into this Agreement. Prior or contemporaneous additions, deletions,
or other changes to this Agreement shall not have any force or effect whatsoever, unless
embodied herein.
H. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Agreement by reference.
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I. Modification
Except as otherwise provided in this Agreement, any modification to this Agreement shall
only be effective if agreed to in a formal amendment to this Agreement, properly executed
and approved in accordance with applicable Colorado State law and State Fiscal Rules.
Modifications permitted under this Agreement, other than Agreement amendments, shall
conform to the policies issued by the Colorado State Controller.
J. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Agreement to a statute, regulation, State Fiscal Rule, fiscal policy or
other authority shall be interpreted to refer to such authority then current, as may have been
changed or amended since the Effective Date of this Agreement.
K. External Terms and Conditions
Notwithstanding anything to the contrary herein, the State shall not be subject to any
provision included in any terms, conditions, or agreements appearing on Grantee's or a
Subcontractor's website or any provision incorporated into any click -through or online
agreements related to the Work unless that provision is specifically referenced in this
Agreement.
L. Severability
The invalidity or unenforceability of any provision of this Agreement shall not affect the
validity or enforceability of any other provision of this Agreement, which shall remain in full
force and effect, provided that the Parties can continue to perform their obligations under this
Agreement in accordance with the intent of this Agreement.
M. Survival of Certain Agreement Terms
Any provision of this Agreement that imposes an obligation on a Party after termination or
expiration of this Agreement shall survive the termination or expiration of this Agreement
and shall be enforceable by the other Party.
N. Taxes
The State is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C., Subtitle
D, Ch. 32) (Federal Excise Tax Exemption Certificate of Registry No. 84-730123K) and from
State and local government sales and use taxes under §§39-26-704(1), et seq., C.R.S.
(Colorado Sales Tax Exemption Identification Number 98-02565). The State shall not be
liable for the payment of any excise, sales, or use taxes, regardless of whether any political
subdivision of the state imposes such taxes on Grantee. Grantee shall be solely responsible
for any exemptions from the collection of excise, sales or use taxes that Grantee may wish to
have in place in connection with this Agreement.
O. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described in § 17.A, this Agreement
does not and is not intended to confer any rights or remedies upon any person or entity other
than the Parties. Enforcement of this Agreement and all rights and obligations hereunder are
reserved solely to the Parties. Any services or benefits which third parties receive as a result
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of this Agreement are incidental to this Agreement, and do not create any rights for such third
parties.
P. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Agreement,
whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single
or partial exercise of any right, power, or privilege preclude any other or further exercise of
such right, power, or privilege.
Q. CORA Disclosure
To the extent not prohibited by federal law, this Agreement and the performance measures
and standards required under §24-106-107, C.R.S., if any, are subject to public release
through the CORA.
R. Standard and Manner of Performance
Grantee shall perform its obligations under this Agreement in accordance with the highest
standards of care, skill and diligence in Grantee's industry, trade, or profession.
S. Licenses, Permits, and Other Authorizations
Grantee shall secure, prior to the Effective Date, and maintain at all times during the term of
this Agreement, at its sole expense, all licenses, certifications, permits, and other
authorizations required to perform its obligations under this Agreement, and shall ensure that
all employees, agents and Subcontractors secure and maintain at all times during the term of
their employment, agency or Subcontractor, all license, certifications, permits and other
authorizations required to perform their obligations in relation to this Agreement.
T. Indemnification
i. General Indemnification
Grantee shall indemnify, save, and hold harmless the State, its employees, agents and
assignees (the "Indemnified Parties"), against any and all costs, expenses, claims,
damages, liabilities, court awards and other amounts (including attorneys' fees and
related costs) incurred by any of the Indemnified Parties in relation to any act or
omission by Grantee, or its employees, agents, Subcontractors, or assignees in
connection with this Agreement.
ii. Confidential Information Indemnification
Disclosure or use of State Confidential Information by Grantee in violation of §8 may
be cause for legal action by third parties against Grantee, the State, or their respective
agents. Grantee shall indemnify, save, and hold harmless the Indemnified Parties,
against any and all claims, damages, liabilities, losses, costs, expenses (including
attorneys' fees and costs) incurred by the State in relation to any act or omission by
Grantee, or its employees, agents, assigns, or Subcontractors in violation of §8.
iii. Intellectual Property Indemnification
Grantee shall indemnify, save, and hold harmless the Indemnified Parties, against any
and all costs, expenses, claims, damages, liabilities, and other amounts (including
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attorneys' fees and costs) incurred by the Indemnified Parties in relation to any claim
that any Work infringes a patent, copyright, trademark, trade secret, or any other
intellectual property right.
iv. Accessibility Indemnification
Grantee shall indemnify, save, and hold harmless the Indemnified Parties against any
and all costs, expenses, claims, damages, liabilities, court awards and other amounts
(including attorneys' fees and related costs) incurred by any of the Indemnified Parties
in relation to Grantee's failure to comply with §§24-85-101, et seq., C.R.S., or the
Accessibility Standards for Individuals with a Disability as established by OIT pursuant
to Section §24-85-103 (2.5), C.R.S.
U. Compliance with State and Federal Law, Regulations, and Executive Orders
Grantee shall comply with all State and Federal law, regulations, executive orders, State and
Federal Awarding Agency policies, procedures, directives, and reporting requirements at all
times during the term of this Grant.
V. Accessibility
i. Grantee shall comply with and the Work Product provided under this Agreement shall
be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and
the Accessibility Standards for Individuals with a Disability, as established by the
Governor's Office of Information Technology (OIT), pursuant to Section §24-85-103
(2.5), C.R.S. Grantee shall also comply with all State of Colorado technology standards
related to technology accessibility and with Level AA of the most current version of the
Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado
technology standards.
ii. The State may require Grantee's compliance to the State's Accessibility Standards to
be determined by a third party selected by the State to attest to Grantee's Work Product
and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility
Standards for Individuals with a Disability as established by OIT pursuant to Section
§24-85-103 (2.5), C.R.S.
18. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-3)
These Special Provisions apply to all agreements except where noted in italics.
A. STATUTORY APPROVAL. §24-30-202(1), C.R.S.
This Agreement shall not be valid until it has been approved by the Colorado State Controller
or designee. If this Agreement is for a Major Information Technology Project, as defined in
§24-37.5-102(2.6), C.R.S., then this Agreement shall not be valid until it has been approved
by the State's Chief Information Officer or designee.
B. FUND AVAILABILITY. §24-30-202(5.5), C.R.S.
Financial obligations of the State payable after the current State Fiscal Year are contingent
upon funds for that purpose being appropriated, budgeted, and otherwise made available.
C. GOVERNMENTAL IMMUNITY.
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Liability for claims for injuries to persons or property arising from the negligence of the State,
its departments, boards, commissions committees, bureaus, offices, employees and officials
shall be controlled and limited by the provisions of the Colorado Governmental Immunity
Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and
28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq. C.R.S.
No term or condition of this Agreement shall be construed or interpreted as a waiver, express
or implied, of any of the immunities, rights, benefits, protections, or other provisions,
contained in these statutes.
D. INDEPENDENT CONTRACTOR.
Grantee shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an
agent or employee of the State. Grantee shall not have authorization, express or implied, to
bind the State to any agreement, liability or understanding, except as expressly set forth
herein. Grantee and its employees and agents are not entitled to unemployment insurance or
workers compensation benefits through the State and the State shall not pay for or otherwise
provide such coverage for Grantee or any of its agents or employees. Grantee shall pay when
due all applicable employment taxes and income taxes and local head taxes incurred pursuant
to this Agreement. Grantee shall (i) provide and keep in force workers' compensation and
unemployment compensation insurance in the amounts required by law, (ii) provide proof
thereof when requested by the State, and (iii) be solely responsible for its acts and those of
its employees and agents.
E. COMPLIANCE WITH LAW.
Grantee shall comply with all applicable federal and State laws, rules, and regulations in
effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. CHOICE OF LAW, JURISDICTION, AND VENUE.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations shall
be null and void. All suits or actions related to this Agreement shall be filed and proceedings
held in the State of Colorado and exclusive venue shall be in the City and County of Denver.
G. PROHIBITED TERMS.
Any term included in this Agreement that requires the State to indemnify or hold Grantee
harmless; requires the State to agree to binding arbitration; limits Grantee's liability for
damages resulting from death, bodily injury, or damage to tangible property; or that conflicts
with this provision in any way shall be void ab initio. Nothing in this Agreement shall be
construed as a waiver of any provision of §24-106-109, C.R.S.
H. SOFTWARE PIRACY PROHIBITION.
State or other public funds payable under this Agreement shall not be used for the acquisition,
operation, or maintenance of computer software in violation of federal copyright laws or
applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term
Grant Agreement Number:
Page 27 of 28 Version 01.2023
a
CDEC
COLORADO
Department of Early Childhood
of this Agreement and any extensions, Grantee has and shall maintain in place appropriate
systems and controls to prevent such improper use of public funds. If the State determines
that Grantee is in violation of this provision, the State may exercise any remedy available at
law or in equity or under this Agreement, including, without limitation, immediate
termination of this Agreement and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
I. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST. %24-18-201 and
24-50-507, C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal or
beneficial interest whatsoever in the service or property described in this Agreement. Grantee
has no interest and shall not acquire any interest, direct or indirect, that would conflict in any
manner or degree with the performance of Grantee's services and Grantee shall not employ
any person having such known interests.
J. VENDOR OFFSET AND ERRONEOUS PAYMENTS. §§24-30-202(1) and 24-30-
202.4, C.R.S.
[Not applicable to intergovernmental agreements] Subject to §24-30-202.4(3.5), C.R.S., the
State Controller may withhold payment under the State's vendor offset intercept system for
debts owed to State agencies for: (i) unpaid child support debts or child support arrearages;
(ii) unpaid balances of tax, accrued interest, or other charges specified in §§39-21-101, et
seq., C.R.S.; (iii) unpaid loans due to the Student Loan Division of the Department of Higher
Education; (iv) amounts required to be paid to the Unemployment Compensation Fund; and
(v) other unpaid debts owing to the State as a result of final agency determination or judicial
action. The State may also recover, at the State's discretion, payments made to Grantee in
error for any reason, including, but not limited to, overpayments or improper payments, and
unexpended or excess funds received by Grantee by deduction from subsequent payments
under this Agreement, deduction from any payment due under any other contracts, grants or
agreements between the State and Grantee, or by any other appropriate method for collecting
debts owed to the State.
Grant Agreement Number:
Page 28 of 28 version 01.2023
Exhibit F - Ancillary Documentation
26.5-2-209. Early childhood cash fund - creation. (1) There is created in the state
treasury the early childhood cash fund, referred to in this part 2 as the "fund", that consists of
such money as may be appropriated to the fund by the general assembly and credited to the fund
pursuant to subsection (2) of this section. The money in the fund is subject to annual
appropriation by the general assembly for the direct and indirect costs associated with the
implementation of this part 2.
(2) The department is authorized to seek, accept, and expend gifts, grants, or donations
from private and public sources for the purposes of this part 2. All private and public money
received through gifts, grants, or donations must be transmitted to the state treasurer, who shall
credit the same to the fund. The money in the fund is subject to annual appropriation by the
general assembly to the department for the direct and indirect costs associated with the
implementation of this part 2.
(3) Any money in the fund not expended for the purposes of this part 2 may be invested
by the state treasurer as provided by law. All interest and income derived from the investment
and deposit of money in the fund must be credited to the fund.
(4) The department may expend up to, but not exceeding, five percent of the money
annually appropriated from the fund to offset the costs incurred in implementing this part 2.
(5) Any unexpended and unencumbered money remaining in the fund at the end of a
fiscal year remains in the fund and is not credited or transferred to the general fund or another
fund.
Source: L. 2022: Entire article added with relocations, (HB 22-1295), ch. 123, p. 600, §
3, effective July 1. L. 2023: (2) amended, (HB 23-1235), ch. 434, p. 2543, § 2, effective June 7.
Editor's note: This section is similar to former § 26-6.5-109 as it existed prior to 2022.
ARTICLE 3
Family and Child Health and Well-being
Editor's note: This article 3 was added with relocations in 2022. Former C.R.S. section
numbers are shown in editor's notes following those sections that were relocated. For a detailed
comparison of this article 3, see the comparative tables located in the back of the index.
PART 1
FAMILY RESOURCE CENTERS
26.5-3-101. Legislative declaration. (1) The general assembly declares that Colorado
needs healthy and cohesive families at all income levels in order for the state to be economically
viable. A number of families in communities throughout Colorado temporarily may not have
access to the basic necessities of life or to resources or services designed to promote individual
development and family growth.
(2) The general assembly further declares that many of Colorado's vulnerable families,
individuals, children, and youth do not necessarily live in at -risk neighborhoods. These persons
Colorado Revised Statutes 2023 Page 37 of 180 Uncertified Printout
may not have appropriate resources or sufficient income for adequate housing, health care, or
child care because the primary wage earners are unemployed or underemployed or work at jobs
that pay minimum wage or less. Further, many of these persons not only live in poverty but also
experience divorce or domestic violence or are single parents. Children and youth who are raised
in vulnerable families experience an increased risk of being abused, being illiterate, being
undereducated, dropping out of school, becoming teen parents, abusing drugs, and engaging in
at -risk behaviors, including but not limited to criminal activities. These children and youth are
often influenced by and likely to repeat behaviors that began with their parents.
(3) Therefore, the general assembly finds that it is appropriate to establish a program to
provide family resource centers in communities to serve as a single point of entry for providing
comprehensive, intensive, integrated, and collaborative state and community -based services to
vulnerable families, individuals, children, and youth.
Source: L. 2022: Entire article added with relocations, (HB 22-1295), ch. 123, p. 601, §
3, effective July 1.
Editor's note: This section is similar to former § 26-18-101 as it existed prior to 2022.
26.5-3-102. Definitions. As used in this part 1, unless the context otherwise requires:
(1) "At -risk neighborhood" means an urban or rural neighborhood or community in
which there are incidences of poverty, unemployment and underemployment, substance abuse,
crime, school dropouts, illiteracy, teen pregnancies and teen parents, domestic violence, or other
conditions that put families at risk.
(2) "Case management" means the process through which a family advocate for the
family resource center assesses a family's need for services as provided in section 26.5-3-103
(2).
(3) "Community applicant" means a local entity that is interested and willing to commit
private and public resources to establish a family resource center and that applies for a family
resource center grant pursuant to section 26.5-3-104. "Community applicant" includes, but is not
limited to, a state or local governmental agency or governing body, a local private nonprofit
agency, a local board of education on a cost -shared basis, a local recreational center, or a local
child care agency.
(4) "Family resource center" means a unified single point of entry where vulnerable
families, individuals, children, and youth in communities or within at -risk neighborhoods or
participants in Colorado works, pursuant to part 7 of article 2 of title 26, can obtain information,
assessment of needs, and referral for delivery of family services described in section 26.5-3-103
(2) and for which a grant is awarded to a community applicant pursuant to section 26;5-3-104.
(5) "Family support and parent education" means a program or service that promotes a
family's positive and meaningful engagement in its children's lives by providing an experiential
and supportive adult learning environment through which a primary caregiver can learn how to
create a safe, stable, and supportive family unit.
(6) "Local advisory council" means the body that oversees the operation of the family
resource center as described in section 26.5-3-104 (1)(b).
Colorado Revised Statutes 2023 Page 38 of 180 Uncertified Printout
Source: L. 2022: Entire article added with relocations, (HB 22-1295), ch. 123, p. 601, §
3, effective July 1.
Editor's note: This section is similar to former § 26-18-102 as it existed prior to 2022.
26.5-3-103. Program created - repeal. (1) (a) There is established in the department a
family resource center program. The purposes of the program are to provide grants to
community applicants for the creation of family resource centers or to provide grants to family
resource centers for the continued operation of the centers through which services for vulnerable
families, individuals, children, and youth who live in communities or in at -risk neighborhoods
are accessible and coordinated through a single point of entry.
(b) The department shall operate the family resource center program in accordance with
the provisions of this part 1. In addition, the department may establish any other procedures
necessary to implement the program, including establishing the procedure for submitting grant
applications by community applicants seeking to establish a family resource center or by a
family resource center applying for a grant for continued operation of a family resource center.
(c) (I) The family resource center program may receive direct appropriations from the
state general fund.
(II) Any money family resource centers receive pursuant to the temporary assistance for
needy families block grant or from the family issues cash fund created in section 26-5.3-106
must be from funds directly disbursed by a county at the discretion of the county.
(III) The department may seek, accept, and expend any grants from any public or private
source for the purpose of making grants to community applicants for the establishment or
continued operation of family resource centers and for the purpose of evaluating the
effectiveness of the family resource center program This part 1 does not prohibit a family
resource center from seeking, accepting, and expending funds received through an authorized
contract, grants, or donations from public or private sources.
(2) (a) Services that a family resource center provides must be coordinated, and services
should reflect the needs of the community and the resources available to support such programs
and services. Services may be delivered directly to a family at the center by center staff or by
providers who contract with or have provider agreements with the center. Any family resource
center that provides direct services shall comply with applicable state and federal laws and
regulations regarding the delivery of such services, unless required waivers or exemptions have
been granted by the appropriate governing body.
(b) Each family resource center shall provide case management by a family advocate
who screens and assesses a family's needs and strengths. The family advocate shall then assist
the family with setting its own goals and, together with the family, develop a written plan to
pursue the family's goals in working toward a greater level of self-reliance or in attaining
self-sufficiency. The plan must provide for the following:
(I) A negotiated agreement that includes reciprocal responsibilities of the individual or
family members and the personnel of each human service agency providing services to the
family;
(II) A commitment of resources as available and necessary to meet the family's plan;
(III) The delivery of applicable services to the individual or family, if feasible, or referral
to an appropriate service provider;
Colorado Revised Statutes 2023 Page 39 of 180 Uncertified Printout
(IV) The coordination of services;
(V) The monitoring of the progress of the family toward greater self-reliance or
self-sufficiency and an evaluation of services provided; and
(VI) Assistance to the individual or family in applying for the children's basic health
plan, medical assistance benefits, or other benefits.
(c) In addition to services required by subsection (2)(b) of this section, the family
resource center may provide for the direct delivery of or referral to a provider of the following
six services:
(I) Early childhood care and education, including programs that contribute to school
readiness;
(II) Family support and parent education;
(III) Well -child checkups and basic health services;
(IV) Early intervention for identifying infants, toddlers, and preschoolers who are
developmentally disabled in order to provide necessary services to such children;
(V) Before and after school care; and
(VI) Programs for children and youth.
(d) A family resource center may also provide services, including, but not limited to, the
following:
(I) Additional educational programs, such as mentoring programs for students in
elementary, junior, and senior high schools; adult education and family literacy programs; and
educational programs that link families with local schools and alternative educational programs,
including links with boards of cooperative services;
(II) Job skills training and self-sufficiency programs for adults and youth;
(III) Social, health, mental health, and child welfare services and housing, homeless,
food and nutrition, domestic violence support, recreation, and substance abuse services;
(IV) Outreach, education, and support programs, including programs aimed at
preventing teen pregnancies and school dropouts and programs providing parent support and
advocacy; and
(V) Transportation services to obtain other services provided pursuant to this subsection
(2).
Source: L. 2022: Entire article added with relocations, (HB 22-1295), ch. 123, p. 602, §
3, effective July 1. L. 2023: (1)(c)(fII) amended, (HB 23-1235), ch. 434, p. 2543, § 3, effective
June 7.
Editor's note: This section is similar to former § 26-18-104 as it existed prior to 2022.
26.5-3-104. Selection of centers - grants. (1) The department may award a grant for the
purpose of establishing a family resource center based on a plan submitted to the department by
the applicant or for the continued operation of a family resource center. The plan must meet
specific criteria that the department is authorized to set, but the criteria must include at least the
following provisions:
(a) Members of the community participate in the development and implementation of
the family resource center;
Colorado Revised Statutes 2023 Page 40 of 180 Uncertified Printout
(b) The center is governed by a local advisory council comprised of community
representatives such as:
(I) Families living in the community;
(II) Local public or private service provider agencies;
(III) Local job skills training programs, if any;
(IV) Local governing bodies;
(V) Local businesses serving families in the community; and
(VI) Local professionals serving families in the community;
(c) The advisory council establishes rules concerning the operation of the family
resource center, including provisions for staffing;
(d) Services the family resource center provides are coordinated and tailored to the
specific needs of individuals and families who live in the community;
(e) The family resource center:
(I) Promotes and supports, and does not supplant, successful individual and family
functioning and increases the recognition of the importance of successful individuals and
families in the community;
(II) Contributes to the strength of family ties;
(III) Establishes programs that focus on the needs of family members, such as preschool
programs, family preservation programs, and teenage pregnancy prevention programs, and
assists the individual or family in moving toward greater self-sufficiency;
(IV) Recognizes the diversity of families within the community;
(V) Supports family stability and unity;
(VI) Treats families as partners in providing services;
(VII) Encourages intergovernmental cooperation and a community -based alliance
between government and the private sector. This cooperation may include, but need not be
limited to, the pooling of public and private funds available to state agencies upon appropriation
or transfer by the general assembly.
(VIII) Provides programs that reduce institutional barriers related to categorical funding
and eligibility requirements;
(IX) Makes information regarding available resources and services readily accessible to
individuals and families; and
(X) Coordinates efforts of public and private entities to connect families to services and
supports that encourage the development of early childhood and other family support systems;
and
(0 The family resource center coordinates the provision of services and pools the
resources of providers of services to aid in funding and operating the center.
(2) If the department determines, from any report submitted by a local advisory council
or any other source, that the operation of a family resource center is not in compliance with this
part 1 or any rule adopted pursuant to the provisions of this part 1, the department may impose
sanctions, including termination of the grant.
Source: L. 2022: Entire article added with relocations, (HB 22-1295), ch. 123, p. 604, §
3, effective July 1.
Editor's note: This section is similar to former § 26-18-105 as it existed prior to 2022.
Colorado Revised Statutes 2023
Page 41 of 180 Uncertified Printout
CENTER FOR THE STUDY
Of S(CIA PO f.v c
r nin families'
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e t erwc � t I I I x• I• WANt WORK
ABOUT STRENGTHENING FAMILIESTM AND
THE PROTECTIVE FACTORS FRAMEWORK
Strengthening Families TM is a research -informed approach
to increase family strengths, enhance child development
and reduce the likelihood of child abuse and neglect. It is
based on engaging families, programs and communities in
building five key protective factors:
Parental resilience: Managing stress and functioning
well when faced with challenges, adversity and trauma
Social connections: Positive relationships that
provide emotional, informational, instrumental and
spiritual support
Knowledge of parenting and child development:
Understanding child development and parenting
strategies that support physical, cognitive, language,
social and emotional development
Concrete support in times of need: Access to
concrete support and services that address a family's
needs and help minimize stress caused by challenges
Social and emotional competence of children:
Family and child interactions that help children develop
the ability to communicate clearly, recognize and
regulate their emotions and establish and maintain
relationships
At its heart, Strengthening Families is about how families
are supported to build key protective factors that enable
children to thrive. The five protective factors at the
foundation of Strengthening Families also offer a
framework for changes at the systems, policy and practice
level — locally, statewide and nationally.
What is the
Protective Factors Framework?
Protective factors are characteristics
o r strengths of individuals, families,
communities or societies that act to
mitigate risks and promote positive
well-being and healthy development.
Most often, we see them as attributes
that help families to successfully
n avigate difficult sitjations.
A protective factors framework is an
organized set of strengths -based
ideas that are used to guide
programs, services supports and
interventions aimed at preventing child
maltreatment and promoting healthy
o utcomes.
The Strengthening =amities Protective
Factors Framework from the Center
for the Study of Social Policy distills
extensive research in child and family
development into a core set of five
protective factors that everyone can
u nderstand and recognize in their own
lives.
For more information, visit
www. strengther ingfamilies. net.
Using the Strengthening Families framework, more than 30 states are shifting policy and practice to
help programs and providers working with children and families to take everyday actions that
support parents to build their protective factors. States apply the Strengthening Families approach
in early childhood, child welfare, child abuse prevention and other child and family serving systems.
The "Pathway to Improved Outcomes for Children and Families" on the next page articulates the
core functions of Strengthening Families implementation which drive changes in program and
worker practice to support families to build protective factors and improve outcomes. The lower
graphic shows the everyday actions that can help families build each of the protective factors.
CENTER FOR THE STUDY OF SOCIAL POLICY • 1575 EYE STREET NW, STE 500 • WASHINGTON, DC 20005
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Core Functions
The Pathway to Improved Outcomes for Children and Families
Strengthening FamiliesTM' Protective Factors Framework Logic Model
State, system.
agency. program
and community
leaders works
across systems to:
• Build parent
partnerships
• Deepen knowledge
and understanding
• Shift practice,
policy and systems
• Ensure
accountability
• Liemonstrate in m
ways that parents are va
• Honor each family's race.
language, culture, history
and approach to parenting
• Encourage parents to
manage stress effectvel
• Support parents as
decision -makers and help
build decision -
making and leadership s•
• Help parents understar i,,;
how to buffer their child
during stressful times
Parental Resilience
air
Program Practice
Programs that
serve children and
families:
• Shift organizatior
culture to value and
build upon families
strengths
• Make policy charges
to support changes in
worker practice
• Implement everyday
actions that support
families in building
protective factors
a\
J
• Social connections
• Knowledge of
parenting and child
development
• Concrete support
in times of need
• Strengthened
families
• Optimal child
development
• Reduced
likelihood of
child abuse and
neglect
aor
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CENTER FOR THE STUDY
Or SOCIAL 'otICY'S
strengthening families.
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Everyday Actions That Help Build 'rotective Factors
• Help families value, build.
sustain and use social
connections
• Create an inclusive
environment
• Facilitate mutual support
around parenting and other
issues
• Promote engagement in the
community and participation
in community activities
1
J
Strengthened Families
• Mode+ developmentally
appropriate interactions
with children
• Provide information and
resources on parenting and
child development
• Encourage exploration of
parenting issues or
concerns
• Provide opportunities to try
Out new parenting
strategies
• Address parenting issues
from a strength -based
perspective
1 .1
Knowledge of Parenting
and Child Development
f
• Respond immediately when
families are in crisis
• Provide information and
connections to other
services in the community
• Help families to develop
skills and tools they need to
identify their needs and
connect to supports
i
Concrete Support
in Times of Need
• Help parents foster their
child's social emotional
development
• Model nurturing support tc
children
• Include children's social and
emotional development
activities in programming
• Help children develop a
positive cultural identity and
interact in a diverse society
• Respond proactively when
social or emotional
development seems to nee(
support
i
Social and Emotional
Competence of Children
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Family Resource Center Association
Connecting Resources, Impacting Lives
Colorado Family
Support Assessment 2.0
The Colorado Family Support Assessment 2.0 (CFSA 2.0) is the primary assessment tool used by the Family Resource
Center Association's network of family resource centers uses to assess family strengths and needs, monitor progress
towards family self-reliance and indicate increased conditions that protect children against mistreatment.
The CFSA 2.0 is comprised of three sections:
Part A:
Colorado Family Support
Assessment Domains
This section consists of 14
domains, which assess family
stability and self-reliance,
including income, housing, food
security, transportation, health
coverage, etc.
Part B:
Protective Factors Survey
Assess Five Factors that protect against
child abuse and neglect:
1. Parental Resilience
2. Social Connections
3. Concrete Support in Times of Need
4. Knowledge of Parenting and Child Development
5. Social and Emotional Competence of Children
(Developed by the FRIENDS National Center.)
Part C:
Readiness for Change
Families identify Hp to three
areas where they would like to
make a change
Families reveal how ready they
are to make those changes.
How CFSA 2.0 Works:
Participant -led Discussion
Workers trained in Motivational Interviewing have a conversation -like interaction with the family to
engage them on identifying the changes they wish to make.
Strengths -Based
By focusing on the strengths of the family, workers are able to build rapport and trust which leads to better
outcomes.
Progress Tracked Over Time
Workers meet and use the tool with families at regular intervals; tracking the progress made over time.
Why CFSA 2.0 Works:
Streamlined and Accurate
The CFSA 2.0 is am evidence -based tool with proven reliability and validity, showing changes in family
economic security and health across rural/urban areas, different racial and ethnic groups, and over time.
Families See Results
OMNI conducted an evaluation that showed statistically significant gains in economic self-sufficiency and
health outcomes as well as areas in family functioning/resiliency, social and emotional support, and
concrete support in times of need.
Questions? Need Information?
For more information on how to implement the CFSA 2.0 into your practice or
more information about trainings, please contact:
Program Department 1303-388-1001 I Program@cofamilycenters.org
Utilizers per Provider - The average number of members seen per active
provider, also called Panel Size.
Mot fit
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ashian
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Figure 1. Colorado counties and RAE county classifications.
■ Frontier
Rural
O Urban
- _-
-
s
RAE County
Classification
Urban
Rural
Frontier
Adams
Mesa
Alamosa
Logan
Baca
Las Animas
Arapahoe
Park
Archuleta
Montezuma
Bent
Lincoln
Broomfield
Pueblo
Chaffe
Montrose
Cheyenne
Mineral
Boulder
Teller
Conejos
Morgan
Costilla
Moffat
Clear
Creek
Weld
Crowley
Otero
Custer
Rio
Blanco
Denver
Eagle
Ouray
Dolores
Saguache
Douglas
Delta
Phillips
Gunnison
San Juan
Elbert
Fremont
Pitkir
Hinsdale
San Miguel
El
Paso
Garfield
Prowers
Huerfano
Sedgwick
Gilpin
Grand
Rio Grande
Jackson
Washington
Jefferson
Lake
Routt
Kiowa
Yuma
Larimer
La
Plata
Summit
Kit
Carson
Table 1. Colorado counties by RAE county classification.
' County classirications are defined as the following: urban counties are any county in the contractor's service area with a total
population equal to or greater than 100,000 people; rural counties are a iy county in the contractor's service area with a total
population of less than 100,000 people; and frontier counties are any county in the contractor's service area with a population
density less than or equal to 6 persons per square mile. as. COLORADO
3 I Appendix F - Glossary & County Reference Map
Ntj Department of Health Care
�� Policy & Financing
Farnily Resource Center Association
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Family Pathways Framework
The Family Pathways Framework is a guide that outlines three primary paths through which families receive services
from Family Resource Centers, each with increasing intensity of service provision and required data tracking.
el
General Services Path Center Services Path Family Development Path
S
t
General Services Path
Individuals receive referrals and brief assistance from the Family Resource Center.
Individuals on this path might receive:
• Phone/walk-in information/referrals to another organization
• Non -cash assistance (clothing, food)
Data tracking
Family Resource Center staff tally the number of individuals who receive general services and data is reported on an
aggregate level.
Center Services Path
Individuals participate in programs and services at the Family Resource Center.
Individuals on this path might:
• Participate in parenting education programs; life skills, job training or education classes; or health insurance
enrollment.
• Receive financial emergency assistance such as housing, utility, or medical aid.
Data tracking
Required demographic and screening questions, program attendance, referrals, and other services.
Family Development Path
Families actively work with a family development worker at the Family Resource Center, setting goals, and using
assessments to track family progress towards their goals.
Families receive family development work and coordinated case management and might participate in other General
or Center services as well.
Data tracking
Required demographic and screening questions, The Colorado Family Support Assessment 2.0 (CFSA 2.0), referrals,
and goal progress.
Need More Information?
Contact: Program Department - 303-388-1001 I Program@cofamilycenters.org
Appendix Z
for Family
Strengthening & Support
May 10, 2021 Edition
1W41 FamilySupport
NATIONAL
44,46i0(
NETWORK
STANDARDS REVIEW & REVISION IN GRATITUDE
COMMITTEE
Randall Campbell
Hopkins County Schools, Kentucky
Deborah Capps
Conception Bay Family Resource Program
Newfoundland, Canada
Kirsti Cheese
Childreach
Ontario, Canada
LaDonna Collins
Rome Floyd County Commission on Children and Youth,
Georgia
Julie Day
Parent Leader, New Hampshire
LaChez' English
Oklahoma State Department of Health
Jesus Franco
Buckner Children and Family Services, Texas
Jennifer Green
Texas Department of Family and Protective Services
Tecoria Jones
Parent Leader, South Carolina
Julie Matusick
National Family Support Network
Andrew Russo
National Family Support Network
Michael Williams
California Family Resource Association
Many thanks to the San Francisco
Family Support Network and
the California Network of Family
Strengthening Networks for their
significant contributions to the Family
Support and Strengthening field
through the development of previous
versions of standards upon which
these are based.
Special thanks to Cailin O'Connor
the Center for the Study of Social
Policy (CSSP) for ensuring that the
Standards effectively incorporate the
Strengthening Families Framework
and Approach.
Thanks also to CSSP for developing
the Key Equity Terms and Concepts
Glossary, which was referenced in
developing the Standards Glossary.
Thanks to the Children's Trust Fund
Alliance for providing the Everyday
Actions graphic.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE
TABLE OF CONTENTS
PAGE NUMBER
1
4
6
8
11
19
26
33
38
Introduction
Introduction to Family Support
Introduction to the Strengthening Families Framework & Approach
Structure of the Standards of Quality
Implementation of the Standards of Quality
FAMILY CENTEREDNESS
FAMILY STRENGTHENING
DIVERSITY, EQUITY, AND INCLUSION
COMMUNITY STRENGTHENING
EVALUATION
44 Glossary
O 2021, The National Family Support Network (NFSN). All Rights Reserved.
Please do not post, upload, or modify without the expressed written permission of the NFSN.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE ii
THE SIGNIFICANCE OF FAMILIES
amilies represent the foundation of society. When families are healthy
and strong, communities thrive. There are many kinds of families, and
therefore, many definitions of "family." People who are significant to
one another, whether related by blood, legal bonds, or bonds of friendship
and community, may identify themselves as a family. Ultimately, "family" is
self -defined.
The focus of the Standards of Quality for Family Strengthening& Support k
on families who are responsible for raising children. These families consist of
at least one adult and one child who are related biologically, emotionally, and/
or legally. Families may consist of one parent, two parents, grandparents, foster
parents, legal guardians, or they may arise from a need for mutual support.
As the primary responsibility for the development and well-being of children
lies within the family, all segments of society must support families as they
raise their children. These Standards are offered as one way to ensure that
families are supported through quality practice. The Standards may also
be applicable for working with individuals and community members of
different ages.
THE IMPORTANCE OF STANDARDS
he development of shared standards is an important strategic step for
the Family Strengthening and Support field, putting it in the same
league with other related fields that have standards and have used them
effectively, such as health care, education, mental health, and early care and
education.
The Standards of Quality for Family Strengthening & Support establish
how two key frameworks in the Family Strengthening and Support field, the
Principles of Family Support Practice developed by Family Support America
and the Strengthening Families Framework and Approach developed
by the Center for the Study of Social Policy, can be applied together
programmatically. The Standards address five areas of practice important for
any Program or individual working with families.
The Standards have created a common language for quality practice across
many different kinds of programs that work with families such as Family
Resource Centers, home visiting programs, and child development programs.
Both THE PRINCIPLES
OF FAMILY SUPPORT
PRACTICE and the
research -based,
evidence -informed
STRENGTHENING
FAMILIES PROTECTIVE
FACTORS are uniquely
integrated and
operationalized in the
Standards.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 1
PROGRAM refers to
an organization or an
individual component
of an organization
that provides family
strengthening and
support services and
activities. It may be
public, private, or
faith -based. It serves
families and may also
serve individuals and
communities.
UTILIZING THE STANDARDS OF QUALITY
he Standards of Quality for Family Strengthening & Support are designed
to be used by all Family Strengthening and Support stakeholders as a tool
for planning, providing, and assessing quality services. The vision is that
their implementation will help ensure that families are supported and strengthened
through quality practice.
Some examples of stakeholders and how they can utilize the Standards include:
FAMILY STRENGTHENING AND
SUPPORT PROGRAMS can use
the Standards as a blbeprint for
implementing best practices, whether
they are setting up a r ew Program
or strengthening an existing one.
Programs can use the Standards for
self -assessment and to demonstrate
the quality of their wok with families.
DIRECT SERVICE STAFF can use the
Standards to reflect on, affirm, and
enhance their work wi-h families.
NETWORKS OF FAMILY
STRENGTHENING AND SUPPORT
PROVIDERS can use the Standards
as a tool for quality assurance,
training and technical assistance,
and capacity building -or network
members. Networks can include use
of the Standards as an expectation of
membership.
POLICY MAKERS can endorse
the Standards for application in
their areas of influence.
FUNDERS can integrate the
Standards into requests for
proposals, program monitoring,
and quality assurance.
FAMILIES can partner with
Programs to apply the
Standards. Families can
provide feedback about how
well a Program is applying the
Standards.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 2
THE BACKGROUND OF THE STANDARDS
OF QUALITY
The history of Standards of Qality for Family Strengthening
& Support dates back to the San Francisco Family Support
Network's development of the San Francisco Family Support
Standards in 2007, based on the Principles of Family Support Practice. In
2012, the California Network of Family Strengthening Networks issued
the Standards of Quality for Family Strengthening & Support, having
used the San Francisco Standards as a foundation, having integrated
the Strengthening Families Framework and Approach, and having
vetted them with 1,000 diverse Family Strengthening and Support
organizations across the state. This transparent and inclusive development
process ensured that the Standards would be accessible, understandable,
and applicable for multiple audiences.
In 2013, the National Family Support Network (NFSN) formally
adopted the Standards of Quality for national implementation. In
2015, the California Network transferred ownership of the Standards
to the NFSN, recognizing that their promotion and use across the
country would best be supported by a national entity. In 2020, the
NFSN conducted a review and revision process to update the Standards,
engaging its Member Networks across the United States, parent leaders,
and representatives of Family Strengthening and Support organizations
in Canada to provide input and feedback. The revised version of the
Standards was approved by the NFSN Membership in February 2021.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 3
Appendix Z
INTRODUCTION TO FAMILY SUPPORT
7.7
FAMILY SUPPORT IS ALL
OF THE FOLLOWING:
APPROACH
TO
STRENGTHENING
FAMILIES
MOVEMENT
FOR SOCIAL
CHANGE
FAMILY
SUPPORT
TYPE OF
COMMUNITY -
BASED
PROGRAM
SHIFT IN
HUMAN
SERVICES
DELIVERY
• An approach to strengthening families and
communities so that both can promote the optimal
development of children, youth, and adult family
members.
• A type of grassroots, community -based program
designed to strengthen families.
• A snift in human services delivery that encourages
public and private agencies to work in partnership
with families to become more preventative,
responsive, flexible, family -focused, strengths -based,
holistic, and effective.
• A movement for social change that urges
policymakers, service providers, parents, and
employers to take responsibility for improving the
lives of children and families and for ensuring that
they get what they need to succeed.
Family Support is based on the premise that the primary
responsibility for the development and well-being of
children lies within the family, and that all segments
of society must support families as they raise their children.
Family Support services include a broad array of activities
designed to strengthen families. They help parents to raise
their children successfully, to become self-sufficient, and to
take an active role in their communities.
Adapted from a definition by Family Support America
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 4
Appeldix Z
INTRODUCTION TO FAMILY SUPPORT
THE PRINCIPLES OF FAMILY SUPPORT PRACTICE
1. Staff and families work together in relationships based on equality
and respect.
2. Staff enhances families' capacity to support the growth and
development of all family members — adults, youth, and children.
3. Families are resources to their own members, to other families, to
Programs, and to communities.
4. Programs affirm and strengthen families' cultural, racial, and
linguistic identities and enhance their ability to function in a
multicultural society.
5. Programs are embedded in their communities and contribute to the
community -building process.
6. Programs advocate with families for services and systems that are
fair, responsive, and accountable to the families served.
7. Practitioners work with families to mobilize formal and informal
resources to support family development.
8. Programs are flexible and continually responsive to emerging family
and community issues.
9. Principles of family support are modeled in all Program activities,
including planning, governance, and administration.
Source: Family Support America
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 5
INTRODUCTION TO THE STRENGTHENING
FAMILIES FRAMEWORK & APPROACH
Developed by the Center for the Study of Social Policy in 2005, the Strengthening Families Framework and
Approach focuses on engaging families, programs, and communities in building five key protective factors.
Research has shown that these five protective factors increase family stability; enhance child development, and
reduce child abuse and neglect:
THE PROTECTIVE FACTORS FRAMEWORK
PARENTAL RESILIENCE
No one can eliminate stress from
parenting, but a parent's capacity
for resilience can affect how a
parent deals with stress. Resilience
is the ability to manage stress and
function well when faced with
challenges, adversity, and trauma.
It means finding ways to solve
problems, building and sustaining
trusting relationships, including
relationships with one's own child,
and knowing how to seek help when
necessary.
KNOWLEDGE OF PARENTING
AND CHILD DEVELOPMENT
Accurate information about child
development and appropriate
expectations for children's behavior
at every age helps parents see
their children and youth in a
positive light and promote their
healthy develooment. Studies show
information is most effective when
it comes at the precise time parents
need it to understand their own
children. Parents who experienced
harsh discipline or other negative
childhood experiences may need
extra help to change the parenting
patterns they learned as children.
SOCIAL CONNECTIONS
Friends, family members,
neighbors, and ccmmunity
members provide emotional
support, help solve problems,
offer parenting advice, and
give concrete assistance to
parents. Networks of support
are essential to parents and
also offer opportunities for
people to give ba:k — an
important part of self-esteem
as well as a benefit for the
community. Isolated families
may need extra help in
reaching out to bL ild positive
relationships.
SOCIAL AND EMOTIONAL
COMPETENCE OF CHILDREN
A child or youth's ability to
interact positively with others,
self -regulate beha Dior, and
effectively communicate
feelings has a positive impact
on the relationships with his/
her family, other adults, and
peers. Challenging behavior or
delayed development creates
extra stress for families, so early
identification and assistance for
both parents and children can
head off negative -esults and
keep developmen: on track.
CONCRETE SUPPORT IN
TIMES OF NEED
Meeting basic economic needs
like food, shelter, clothing,
and health care is essential
for families to thrive. Likewise,
when families encounter a crisis
such as domestic violence,
mental illness, or substance
abuse, adequate services and
supports need to be in place to
provide stability, treatment, and
help for family members to get
through it.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 6
INTRODUCTION TO THE STRENGTHENING'
FAMILIES FRAMEWORK & APPROACH
dix Z
EVERYDAY ACTIONS THAT HELP FAMILIES BUILD THEIR
PROTECTIVE FACTORS
here are things everyone can do when interacting with a family that will help them build their protective factors. The
Center for the Study of Social Policy (CSSP) calls these "everyday actions," which can be carried out in the context
of a Family Strengthening and Support Program or other service, or in interactions between community members
in other settings. CSSP has organized these everyday actions into groupings related to each protective factor — although,
because the protective factors are interrelated, any given everyday action could bolster more than one protective factor.
A parenting education program will take different steps to carry out an everyday action than an early care and education
program, a faith -based group, or a neighbor would. Concrete steps related to each of the everyday actions make up the
r
Strengthening Families Self -Assessment tools fbr specific types of programs. Most Programs will find that there are some
everyday actions they do very well, while they may need to stretch to better carry out some others.
Pathway to Improved Outcomes for Children and Families
Everyday Actions that Help Build Protective Factors
co -
r
r
cc
4.0
• Demonstrate in multiple
ways that parents are
valued
• Honor each family's race,
language, culture, history
and approach to parenting
• Encourage parents to
manage stress effectively
• Support parents as
decision -makers and help
build decision -making and
leadership skills
• Help parents understand
how to buffer their child
during stressful times
1
Parental Resilience
• Help families value, build,
sustain and use social
connections
• Create an inclusive
environment
• Facilitate mutual support
around parenting and
other issues
• Promote engagement in
the community and
participation in community
activities
Social Connections
Strengthened Families
• Model developmentally
appropriate interactions
with children
• Provide information and
resources on parenting
and child development
• Encourage exploration of
parenting issues or
concerns
• Provide opportunities to try
out new parenting
strategies
• Address parenting issues
from a strength -based
perspective
Knowledge of Parenting
and Child Development
Optimal Child Development
• Respond immediately
when families are in crisis
• Provide information and
connections to other
services in the community
• Help families to develop
skills and tools they need
to identify thei- needs and
connect to supports
Concrete Support
in Times of Need
• Help parents foster their
chiles social emotional
development
• Model nurturing support to
hilcren
• InckLde children's social
1/2nd emotional
,1evelopment activities in
programming
• Help children develop a
positive cultural identity
and interact in a diverse
society
• Respond proactively when
social or emotional
development seems to
need support
Social and Emotional
Competence of Children
Reduced Likelihood of
Child Abuse and Neglect
For more information, please see vvww.strengtheningfamilies.net and www.ctfalliance.org/protective-factors
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 7
The Standards of Quality for Family Strengthening & Support have
5 sections with 15 standards, each with a set of indicators and
implementation examples.
The 5 sections of the Standards are:
FAMILY CENTEREDNESS
Working with a family -centered approach that values families
and recognizes them as integral to the Program.
• FAMILY STRENGTHENING
Utilizing a family strengthening approach to support families to
be strong, healthy, and safe, thereby promoting their success
and optimal development.
• DIVERSITY, EQUITY, AND INCLUSION
Valuing, respecting, and embracing families' diversity, and
advancing equity and inclusion.
• COMMUNITY STRENGTHENING
Developing a strong and healthy community by working
collaboratively with various stakeholders and supporting families'
civic engagerr ent, leadership development, and ability to affect
systems change.
• EVALUATION
Looking at areas of Program strength, as well as areas for further
development, in order to guide continuous quality improvement
and achieve positive results for families.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 8
A • •
erdix Z
STRUCTURE OF THE STANDARDS OF QU • LITY
INDICATORS
Each Standard includes 1-2 pairs of indicators of
both Foundational Quality and High Qiality. The
Foundational Qiality Indictors demonstrate the basic
application of the Standard. Programs build upon the
Foundational Quality Indicators to achieve the High
Quality Indicators, which represent an ongoing and
deeper commitment to the application of the Standard.
ARROW 1
Arrow 1 is used for the Family Centeredness, Family
Strengthening, Diversity, Equity, and Inclusion, and
Community Strengthening Sections to illustrate the
elements necessary to move from Foundational Quality
to High Qyality. Each of the elements helps ensure
the Standards are more deeply integrated into Program
practice.
For these Sections:
• Family Centeredness
• Family Strengthening
High Qiality Indicators include one or more of
following elements:
• Formal Structure: Program has a
formal structure for the implementation of
the Standard - design, policies, procedures,
systemic integration, and intentional strategies
with committed resources that ensure
consistency of practice.
• Staff Training: Program ensures that staff
members receive appropriate professional
development to support the implementation of
the Standard.
• Family Partnership: Program partners with
families in the implementation of the Standard.
• Diversity, Equity, and Inclusion
• Community Building
One or more of the elements in Arrow 1 moves a Program from Foundational Quality to
High Quality.
FOUNDATIONAL
QUALITY
INDICATOR
ARROW 1
• Formal structure
• Staff training
• Family partnership
Deeper integration
HIGH
QUALITY
INDICATOR
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 9
STRUCTURE OF THE STANDARDS OF QUALITY
EVALUATION SECTION ARROW
The Evaluation Section uses Arrow 2 to illustrate the
move from Foundational Quality to High Quality.
High Quality Indicators include one or more of the
following elements:
Data Analysis: Program reviews and
interprets data related to Program participation,
quality, and outcomes. Program may look at both
quantitative cata, such as attendance reports and
survey ratings, and qualitative data, such as from
interviews or observation.
• Sharing Evaluation Results: Program
shares evaluation data and results with families,
staff members, and other key stakeholders.
• Program Modification: Program makes
modifications as a result of evaluation to ensure
its continuous quality improvement. This process
helps the Program to meet the unique and
changing needs of the community or population
served.
ELEMENTS IN THE INDICATORS
Italicized bold print has been used to highlight the elements
present in the High Quality Indicators.
EXAMPLES
In order to illustrate how the Indicators are applied, some
examples from the field have been included. These examples,
some general, some specific, are not meant to be an
exhaustive list or a specific checklist. As Programs apply
the Standards, they are encouraged to identify their own
examples that demonstrate the Indicators in ways that are
relevant to their communities.
One or more of the elements in Arrow 2 moves a Program from Foundational Quality to
High Quality.
FOUNDATIONAL
QUALITY
INDICATOR
ARROW 2
• Data analysis
• Sharing evaluation results
• Program modification
Deeper integration
HIGH
QUALITY
INDICATOR
STANDARDS OF QUALITY FOR FAMILY STREN3THENING & SUPPORT
PAGE 10
IMPLEMENTATION OF
THE STANDARDS OF QUALITY
Foundational Qjiality Indicators are the building blocks for effective Family Strengthening and Support Programs.
They are designed to be met within a reasonable scope of resources of a Program. High Quality Indicators represent
the Program supporting families even more effectively through deeper integration of the Standards. Some High
Quality Indicators may require capacity building and more investment to meet.
Implementing the Standards is a developmental process. It is common that Programs see aspects of their work on different
points along the Continuum of Qiality Practice.
Continuum of Quality Practice
emisOne
Foundational Quality Approaching
Not Yet Addressed Foundational Quality
Meets Meets Foundational
Foundational Quality and Approaching
High Quality
Meets Foundational
and Meets
High Quality
Successful application of the Standards requires the commitment and support of all levels of Program responsibility -
executive directors, managers, coordinators, direct service staff; parent leaders, and families. Each has a key role to play.
CERTIFICATION TRAINING
Training is a fundamental strategy for implementing the Standards
effectively. The Standards Certification Training, developed by the
National Family Support Network (NFSN), is provided by Member
Networks in their geographic areas. The Certification Training is
designed for all management and direct service staff, as well as for
hinders. Each participant who successfully completes the training
receives a certificate from the NFSN that is valid for two years.
IMPLEMENTATION TOOLS
The Standards document is part of a suite
of materials designed to support Programs
to implement the Standards effectively.
These materials include:
• Program Self -Assessment Tool -
designed to be used for Program
reflection by teams of managers, direct
service staff, parent leaders, and other
stakeholders as appropriate.
• Staff Self -Reflection Checklist - a set
of self -reflection questions for staff
members to use as a daily reminder to
implement the Standards.
• Standards Participant Survey - a set
of questions for Program participants
to indicate how well the Program is
meeting the Standards from their
perspective. The tool is available in
English, Spanish, and Chinese.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 11
FAMILY CENTEREDNESS
rogram works with a family -centered approach that values families
and recognizes them as integral to the Program. Families are
involved in the planning, development, and implementation of the
Program. Services and activities are developed in response to the interests
and needs of families. The Program is accessible — physically/virtually, via
time of operation, and languages used — and welcoming to families.
The Program conducts outreach to engage families. Staff members
develop and sustain healthy relationships with families.
The Program's administrative practices reflect family centeredness IN -
identifying and being supportive of std members' own family needs and
interests, such as child care, flexible schedules for working parents, and
dependent benefits.
This Section reflects:
Family Support Principles:
1. Staff and families work together in relationships based on equality
and respect.
9. Principles of family support are modeled in all Program activities,
including planning, governance, and administration.
Protective Factors:
• Parental Resilience
• Concrete Support in Times of Need
Standard FC.1
Program engages families to
participate in program development
and implementation.
Standard FC.2
Program is accessible - physically/
virtually, via time of operation, and
languages used - and welcoming
to families.
Standard EC.3
Program conducts outreach to
engage families and sustains healthy
relationships with them.
Standard FC.4
Program's administrative practices
reflect family centeredness.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT / PAGE 12
Appenc ix Z
FAMILY CENTEREDNESS
Standard FC.1 - Program engages families to participate in program
development and implementation.
FC. 1.1 Foundational Quality Indicator
Program solicits input from families to
shape and plan the Program and services.
Some examples may include:
• Methods of collecting input from
families are used, such as surveys,
focus groups, and interviews.
• Program utilizes a virtual or hara copy
survey with potential participants to
provide input on which parenting
workshop topics they would like the
Program to offer.
• Program welcomes participants to use
a suggestion box to provide ideas and
feedback.
• Formal
structure
• Family
partnership
FC. 1.1 High Quality Indicator
Program's design supports partnering
with families to have an active role in the
development and implementation of the
Program.
Some examples may include:
• Program has a Parent Advisory
Committee which meets regularly and
impacts program development.
• Participants are trained to facilitate
or co -facilitate with staff members a
support group or parenting class.
• Program engages participants in the
hiring process for new staff members,
asking their input on the skills and
qualities needed for positions, and
including them on interview panels.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 13
FAMILY CENTEREDNESS
Standard FC.2 - Program is accessible - physically/virtually, via time of
operation, and languages used
FC. 2.1 Foundational Quality Indicator
grogram offers services that are
conveniently accessible for families.
Some examples may include:
• Program's regular hours of in -person
operation and virtual services are
convenient fcr families.
• Program is easily reached by families
via public transportation or walking,
and located in a space tnat is
accessible for those using strollers or
wheelchairs.
• Program provides space for child care
during a parenting workshop.
and welcoming to families.
• Formal
structure
FC. 2.1 High Quality Indicator
Program is structured Lo increase its
accessibility, in order to meet the unique
needs or circumstances of families.
Some examples may include:
• Program implements a policy to
extend its hours of operation and
methods of service to support
families during crises.
• Program provides resources, support,
and appropriate training for staff
members to meet with families at
locations convenient to them, such as
their homes, when they cannot travel
to the program site.
• Program provides transportation
support to the program location via bus
tokens, ride share vouchers, participant
carpools, gas cards, or program van.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 14
Standard FC.2 - Program is accessible - physically/virtually, via time of
operation, and languages used - and welcoming to families. (continued)
FC. 2.2 Foundational Quality Indicator
Program creates a welcoming
environment for families.
• Family
partnership
Some examples may include:
• Staff members greet families in a
helpful and welcoming way as they
enter the comfortable, child -friendly,
well -maintained program space.
• Program's mission, expressed in
language readily understood by
families, is displayed in its reception
area.
• Posters and resource materials in the
reception area and images on the
Program website reflect the diversity of
the families served.
FC. 2.2 High Quality Indicator
Frog ra nr partners with families to
develop and maintain a welcoming
environment for families, promoting their
sense of ownership of the Program.
Some examples may include:
• Representatives of the Parent Advisory
Committee develop a family bulletin
board, participant art display, or mural
to help families feel welcome in the
Program space.
• Program recruits participants who
are fathers to greet other fathers at
Procram activities.
• Youth leaders are part of a staff -youth
team planning a new program space.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 15
Standard FC.3 — Program conducts outreach to engage families and
sustains healthy relationships with them.
FC. 3.1 Foundational Quality Indicator
Program outreaches to engage potential
participants.
• Formal
structure
Some examples may include:
• Staff members conduct door-to-door
outreach to families in the community.
• Program has a booth at a community
fair to provide brochures and flyers
about its services and activities.
• When sending a group text or email
about Program activities, staff members
ask participants to share it with their
family members, friends, and contacts.
FC. 3.1 High Quality Indicator
Program implements an outreach plan
to engage potential participants with
intentional strategies and committed
resources.
Some examples may include:
• Staff members are trained to do
outreach to populations the Program
has identified as underserved by it.
• Program trains, supports, and
provides stipends for participants
to do peer -to -peer outreach at
schools, WIC offices, laundromats,
and soccer games.
• Program organizes free food
distribution at various locations in
the community as a strategy to
engage and recruit new participants.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 16
FAMILY CENTEREDNESS
Standard FC.3 - Program conducts outreach to engage families and
sustain healthy relationships with them. (continued)
FC. 3.2 Foundational Quality Indicator
Program maintains healthy relationships
with families.
Some examples may include:
• Staff members are consistently warm
and respectful when interacting with
Program participants, supporting their
development of trust.
• Participants who complete a Program
activity are encouraged to participate
in other activities.
• Staff members learn family members'
names and ask about their well-being.
a
• Formal
structure
FC. 3.2 High Quality Indicator
Program implements a system to sustain
healthy relationships with families.
Some examples may include:
• Staff members are trained to follow
up with families who have completed
a service activity by discussing next
steps and suggesting other activities
and ooportunities to be engaged in the
Program.
• Program develops a mentoring system
for past participants in a teen parenting
program to be resources for new
participants.
• Program implements an ongoing
system to recruit, engage, and
support parents to become leaders in
the Program.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 17
FAMILY CENTEREDNESS
Standard FC.4 - Program's administrative practices reflect family
centeredness.
FC. 4.1 Foundational Quality Indicator
Program demonstrates that it considers
staff members' family needs and interests.
• Formal
structure
Some examples may include:
• Program tries to schedule staff retreats
and trainings so that they do not
conflict with family time.
• Staff members are sometimes invited to
bring their families to Program holiday
activities.
• Staff members are asked about what
would suppo-t them to care for their
own families, such as child care, flexible
schedules, and the ability to work
virtually.
FC. 4.1 High Quality Indicator
Program implements policies,
procedures, or provides benefits that
address staff members' family needs and
interests.
Some examples may include:
• Program has a flexible schedule or
family leave system to accommodate
staff members to pick up children
from school, schedule elderly parents'
medical appointments, and attend
therapy with a spouse.
• Program has a policy that staff
members and their families are
welcome to participate in skill -based
trainings offered by the Program, such
as parenting education and financial
management.
• Program provides a menu of staff
benefits to address various family
needs, such as medical plans that
include dependents and spouses, and
pretax flexible spending accounts for
child care needs.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 18
FAMILY STRENGTHENING
The Program uses a strengths -based approach, which focuses on
families' assets and abilities, as well as listening to their identified
concerns and priorities. This is a shift away from a deficit
approach in which staff members were expected to be "the experts fixing
problem families." Staff members and families form a mutually respectful
partnership, bringing together their strengths and skills to address issues
and create family -driven opportunities for success.
The Program supports families to build the 5 Protective Factors of
the Strengthening Families Framework and Approach and other
developmental assets throughout their life cycle. These protective factors
ensure families are more likely to be strong, healthy; and safe. The
Program uses this framework to enhance families' capacity to understand
and promote their own optimal cognitive, social, emotional, and physical
development and overall well-being.
Services and activities are designed to engage multiple family members
important in children's lives, such as mothers, fathers, grandparents,
siblings, and other caregivers, supporting better outcomes for both
children and families as a whole.
The Program recognizes families as significant resources for each other,
and facilitates opportunities for families to build healthy relationships
with other families for mutual support.
This Section reflects:
Family Support Principles:
1. Staff and families work together in relationships based on equality
and respect.
2. Staff enhances families' capacity to support the growth and development
of all family members — adults, youth, and children.
3. Families are resources to their own members, to other families,
to Programs, and to communities.
7. Practitioners work with families to mobilize formal and informal
resources to support family development.
Protective Factors:
• Parental Resilience
• Social Connections
• Concrete Support in Times of Need
• Knowledge of Parenting and Child Development
• Social and Emotional Competence of Children
Standard FS.1
Program recognizes and affirms
families' existing strengths and
resilience, and is responsive to
their concerns and priorities.
Standard FS.2
Program enhances families'
capacity to support the healthy
cognitive, social, emotional, and
physical development of their
family members.
Standard FS.3
Program recognizes families as
significant resources for their own
family members and each other.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 19
FAMILY STRENGTHENING
Standard FS.1 — Program recognizes and affirms families' existing
strengths and resilience, and is responsive to their concerns and
priorities.
FS. 1.1 Foundational Quality Indicator
Staff members work with family members
in relationships based on equality and
respect, recognizing their existing
strengths, resilience, and resources.
Some examples may include:
• Staff members refer to families as
participants instead of clients, cases,
or "our families," terms which indicate
hierarchy anc suggests ownership of
them.
• Staff members affirm a positive
interaction between a parent and his/
her child during a playgroup.
• Staff members ask families facing a
challenge how they have handled
similar challenges in the past as a way
of identifying their support systems
and affirming their resilience.
• Formal
structure
FS. 1.1 High Quality Indicator
Staff members partner with families to
implement a formal process to assess
and document their existing strengths,
resilience, and resources.
Some examples may include:
• Staff members are trained to recognize
and document family resilience and
strengths.
• Staff members conduct intake
interviews using tools that support
participants to identify their strengths.
• Program utilizes methods of
assessment to help families identify
their resources and strengths such as
the Strengthening Families Protective
Factors Survey or Parents' Assessment
of Protective Factors.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 20
Appe{ �dix Z
FAMILY STRENGTHENING
Standard FS.1 — Program recognizes and affirms families' existing
strengths and resilience, and is responsive to their concerns and
priorities. (continued)
FS. 1.2 Foundational Quality Indicator
Program works with families to identify
their concerns, priorities, and needs.
It links families with service providers,
informal supports, or other families to
address them.
Some examples may include:
• Staff members talk with families about
their priorities and make "warm
handoff" referrals to specific contacts.
• Program encourages families with
transportation challenges to carpool
with each other to get to an activity.
• Program provides and regularly
updates a printed and online resource
list for families seeking elder care
support.
• Formal
structure
• Family
partnership
1.2 High Quality I nr4;r-ntnr
Program implements a formal process
to gather information about families'
concerns, priorities, and needs. Program
partners with families to set goals,
formally facilitates families' access to
services and activities, and has a system
to provide them with follow-up support.
Some examples may include:
• Staff members work with families
to complete family development
assessment tools that include family -
identified needs and goals and are
part of an enhanced information and
referral system.
• Staff members partner with families
to develop action plans and related
service referrals, and meet with them
regularly to review progress towards
their goals.
• In partnership with the Parent Advisory
committee, Program develops ar
assessment and service planning tool,
utilizes it with families, and regularly
follows up with them.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 21
Appendix Z
FAMILY STRENGTHENING
Standard FS.2 — Program enhances families' capacity to support the
healthy cognitive, social, emotional, and physical development and
overall well-being of their family members.
FS. 2.1 Foundational Quality Indicator
Staff members can demonstrate
an understanding of healthy family
development.
Some examples may include:
• Staff members demonstrate an
understand ng of the stages of child
development by supporting parents to
have appropriate age expectations.
• Staff members understand the
significance of supporting healthy
couple relationships in relation to
achieving positive child outcomes.
• Staff members can identify risk factors
and potential early warning signs of
child abuse and neglect, substance
abuse, and mental health challenges.
• Staff
training
2.1 High Quality Int;r+^r
Program provides professional
development tor staff members to
strengthen their knowledge and skills for
supporting healthy family development.
Some examples may include:
• Program ensures staff members
participate in external professional
development opportunities to enhance
their understanding of healthy child
and youth development concepts
across various cultures.
• Program provides training for staff
members to learn how to promote
healthy couple relationships.
• Staff members receive training on
working with families to promote
healthy eating and physical activity.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 22
FAMILY STRENGTHENING
Standard FS.2 — Program enhances families' capacity to support the
healthy cognitive, social, emotional, and physical development and
overall well-being of their family members. (continued)
FS. 2.2 Foundational Quality Indicator
Program shares information with families
to support their healthy development.
Some examples may include:
• Program has information about child
development, such as ages and stages
brochures and books, available for
families.
• Program provides tip sheets for parents
of teens about adolescent brain
development, how to communicate
with teens effectively, and supporting
your teen to make good choices.
• Program newsletter includes an article
about and resources for healthy couple
relationships.
a
• Formal
structure
FS. 2.2 High Quality Indicator
Program is designed to provide activities
that support the healthy development of
families.
Some examples may include:
• Program provides parenting education
by developing workshops relevant
to the community served or using a
suitable evidence -based curriculum.
• Program regularly works with
families to conduct Ages and Stages
Questionnaire screen*ngs and makes
appropriate referrals.
• Program provides a series of workshops
on topics supporting healthy couple
relationships, such as communication,
conflict management and healthy
intimacy.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 23
Appendix Z
FAMILY STRENGTHENING
Standard FS.3 — Program recognizes families as significant resources for
their own family members and each other.
FS. 3.1 Foundational Quality Indicator
Program recognizes the importance
of engaging multiple family members
important in children's lives, such as
mothers, fathers, grandparents, siblings,
and other caregivers, and encourages
their participation in Program activities.
Some examples may include:
• Staff members ask participants if they
have other family members who could
be invited to grogram activities.
• Program flyers specifically indicate that
multiple family members are welcome.
• Program provides adequate space to
accommodate multiple family members
in activities.
i
1
• Formal
structure
FS. 3.1 High Quality Indicator
Program designs and provides specific
activities, events, and services that
successfully engage multiple family
members important in children's lives,
such as mothers, fathers, grandparents,
siblings, and other caregivers.
Some examples may include:
• Program partners with Parent Advisory
Committee to develop events for
engaging multiple members of families,
such as Donuts with Dads, Muffins with
Moms, and Granola with Grands.
• Program records indicate participation
in activities and services specifically
designed for a range of family
members, such as fathers, partners,
and grandparents.
• Program develops and implements
outreach strategies that engage key
family members as defined by the
family, such as godparents.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 24
FAMILY STRENGTHENING
Standard FS.3 — Program recognizes families as significant resources for
their own family members and each other. (continued)
.3.2 Foundational Quality indicator
Program facilitates opportunities for
families to build social connections with
each other for resource sharing and
mutual support.
Some examples may include:
• Program hosts potlucks for families to
get to know each other.
• Program provides a support group.
• Program holds a welcome night to
engage new participants with existing
participants.
• Family
partnership
ES. 3.2 High Quality Indicator
Program supports families to create
their own opportunities to build social
connections with each other for resource
sharing and mutual support.
Some examples may include:
• Program welcomes and encourages
participants to share their skills
with each other tnrough hosting a
part cipant-led cooking workshop and
basic car maintenance demonstration.
• Program engages parents to organize
their own mutual support systems, such
as phone trees, group chats, shared
child care, carpools, and playgroups.
• Program supports and provides
resources for Youth Advisory
Committee to plan and conduct
youth -led events to help teers get
to know each other and connect with
their community.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 25
11 he diversity of families encompasses their ethnicities, cultural
traditions, languages, values, socioeconomic status, family
structures, sexual orientation, religion and spirituality; individual
abilities, immigration status, and other aspects. The Program values,
respects, and embraces the diversity of families, seeing it as both an
important part of their identities and as a form of strength.
The Program recognizes that this diversity has multiple aspects. Families
sharing the same ethnicity; for example, may differ in numerous ways,
such as having different education levels, lived experiences, and individual
family traditions. The Program is responsive to these multiple aspects.
In order to navigate a diverse society, both staff members and families
need the ability to interact respectfully and meaningfully with those
who are different from them. This navigation involves building skills of
understanding, empathy, listening, self-awareness, and recognizing and
addressing bias.
The Program supports both staff members and families to advance
equity and inclusion. Equity refers to all people possessing what they
need in order to reach their full potential. Working to achieve equity
acknowledges systemic unequal starting places and the need to correct the
imbalance. Inclusion is actions, behaviors, and social norms that ensure
all people feel safe, welcomed, and that they belong. Inclusion ensures
access for all to services, communities, and society. Advancing inclusion
necessitates being aware of and addressing barriers to access.
The Program is committed to advancing diversity, equity, and inclusion,
understanding that it is an ongoing developmental journey for both
individuals and organizations. The Program continuously reflects can and
adapts its efforts in these areas.
This Section reflects:
Family Support Principles:
4. Programs affirm and strengthen families' cultural, racial, and
linguistic identities and enhance their ability to function in
a multicultural society.
8. Programs are flexible and continually responsive to emerging
family and community issues.
Protective Factors:
• Parental Resilience
• Social Connections
Standard DE1.1
Program respects, values, and
embraces the diversity of families,
including their ethnicities, cultural
traditions, languages, values,
socioeconomic status, family
structures, sexual orientation,
religion and spirituality, individual
abilities, immigration status, and
other aspects.
Standard DEI.2
Program enhances the ability of
both staff members and families to
navigate a diverse society and to
advance equity and inclusion.
Standard DEI.3
Program engages in ongoing
reflection and adaptation to advance
diversity, equity, and inclusion.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 26
DIVERSITY, EQUITY, AND INCLUSION
Standard DE1.1 - Program respects, values, and embraces the diversity
of families, including their ethnicities, cultural traditions, languages,
values, socioeconomic status, family structures, sexual orientation,
religion and spirituality, individual abilities, immigration status, and
other aspects.
DEI. 1.1 Foundational Quality Indicator
Program demonstrates awareness of and
is responsive to the diversity of families
served.
Some examples may include:
• Program materials such as flyers,
posters, and brochures are written in
the language(s) of the families served
and are culturally relevant.
• Services are offered in the languages)
of the families served, either by staff
members who speak the languages or
through an interpreter.
• Program observes the cultural
celebrations of the families served and
is mindful not to schedule activities that
conflict with key religious observances
in the community.
• Formal
structure
DEI. 1.1 High Quality Indicator
Program utilizes formal structures to
be responsive to the aiversity of fami ies
served.
Some examples may include:
• Program intentionally recruits and
employs staff members who represent,
share :he lived experiences of, and are
skilled at working with, the diversity of
the families served.
• Program implements a peer mentoring
program to support parents of children
with autism.
• Program has a policy to provide
need -based scholarships for any
paid activities it provides to ensure
families with various socioeconomic
circumstances can participate.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 27
Appendix Z
DIVERSITY, EQUITY, AND INCLUSIO
Standard DEI.1 — Program respects, values, and embraces the diversity
of families, including their ethnicities, cultural traditions, languages,
values, socioeconomic status, family structures, sexual orientation,
religion and spirituality, individual abilities, immigration status, and
other aspects. (continued)
DEI. 1.2 Foundational Quality Indicator
Program demonstrates awareness of, ana
is responsive to multiple aspects of, the
diversity of families served.
Some examples may include:
• In addition to Program materials being
in the language(s) and at the reading
levels of the families served, the
wording is inclusive of mothers, fathers,
grandparents, and kin care providers.
• Images displayed at the Program and
used in its print and electronic materials
illustrate many aspects of the diversity
of Mexican American families, including
those who are indigenous, multi -
heritage, LGBTQ+, and have children
with special needs.
• Staff members recognize, respect,
and express understanding of various
generational, cultural, and faith
perspectives when conducting home
visits with teen mothers and their
families.
• Formal
structure
DEI. 1.2 High Quality Indicator
Program utilizes formal structures to
be responsive to multiple aspects of the
diversity of families served.
Some examples may include:
• Program intentionally employs a variety
of staff members who represent, share
the lived experiences of, and are skilled
at working with males and females,
parents and grandparents, and
immigrants and nonimmigrants.
• Program intake forms identify family
structures and income levels so that
staff members can offer activities and
supports that are relevant for single
parents, kinship caregivers, foster
parents, LGBTQ+ families, and those
with financial stressors.
• Parent Advisory Committee is designed
to represent multiple aspects of
the diversity of the Somali refugee
community served, including parents
with various education backgrounds,
income ranges, and lengths of time
living in the country.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 28
DIVERSITY, EQUITY, AND INCLUSION
Standard DEli - Program enhances the ability of both staff members
and families to navigate a diverse society and to advance equity and
inclusion.
DEI. 2.1 Foundational Quality Indicator
Program offers opportunities for staff
members to learn about and advance
diversity, equity, and inclusion.
Some examples may include:
• Program creates opportunities and
space for staff members to have
discussions and share resources and
information about issues and events
impacting equity and inclusion.
• Program encourages staff members
to seek advice from Native American/
First Nations community elders on how
to outreach and engage families in
culturally appropriate ways.
• Program welcomes staff members
to hold their own lunch and learn
discussions of videos about Juneteen :h
and Heritage months.
• Staff
training
DEI. 2.1 High Quality Indicator
Program provides professional
development to support staff members to
learn aoout and advance diversity, equity,
and inclusion.
Some examples may include:
• Program invites partner organizat ons
to provide workshops for staff
members on diversity, equity, and
inclusion issues such as anti -racism
and equity frameworks, historical
trauma, implicit bias, and systems of
oppression.
• Program develops and implements a
system for staff members to participate
in regular trainings on diversity, to
devel Dp action plans, and to follow up
with them on their progress.
• Program plans and facilitates a training
to help staff members to recognize and
understand their culturally different
communication styles.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 29
DIVERSITY, EQUITY, AND INCLUSION
Standard DEI.2 - Program enhances the ability of both staff members
and families to navigate a diverse society and to advance equity and
inclusion. (continued)
DEI. 2.2 Foundational Quality Indicator
Program offers opportunities for families
.o learn about and advance diversity,
equity, and inclusion.
Some examples may include:
• Program distributes flyers about
community events for Black History
Month, Dia de los Muertos, and Pride
Month to families and encourages
them to participate and to share the
information with other families.
• Program provides information and
resources for oarents and caregivers
about how they can talk with their
children about diversity, equity, and
inclusion issues such as systemic
racism, gender diversity, and ableism.
• A staff member helps a parent whose
child does not have special needs to
understand why the Program makes
accommodations for families whose
children have special needs.
• Formal
structure
DEI. 2.2 High Quality Indicator
Program implements formal structures
to support tamilies to learn about and
advance diversity, equity, and inclusion.
Some examples may include:
• Program partners with parents to
develop a parent caf� series to
encourage the sharing and mutual
understanding of diverse cultural
perspectives on parenting pract.ces.
• Program designs an intergenerational
program to promote the sharing of
experience and wisdom through
grandparents teaching traditional
cooking skills and youth demonstrating
how to use new technology tools.
• Program holds a quarterly community
discussion group on systemic diversity,
equity, and inclusion issues such as the
school -to -prison pipeline, immigration,
and reconciliation with indigenous
communities.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 30
Standard DEI.3 — Program engages in ongoing reflection and
adaptation to advance diversity, equity, and inclusion.
DEI. 3.1 Foundational Quality Indicator
Program reflects on diversity, equity, and
inclusion on an ongoing basis.
• Formal
structure
Some examples may include:
• Program invites participants to help
increase the Program's understanding
of their cultures, traditions, practices,
and beliefs.
• Program staff meetings often
explore equity issues impacting the
community such as health disparities,
transportation access, and experiences
with law enforcement.
• Program researches what
accommodations are needed to
include parents of differing abilities
seeking to join a parenting support
group.
DEI. 3.1 High Quality Indicator
Program implements formal systems and
v
practices to reflect on diversity, eciuity
and inclusion on an ongoing basis.
Some examples may include:
• Program undertakes a community
assessment process to identify health
equity issues impacting families in the
surrounding area.
• Program conducts an annual
self -assessment using a race eq iity
and inclusion framework.
• Program engages and compensates
parent leaders to share their lived
experience on a committee to evaluate
Program's diversity, equity, and
inclusion strategies and systems.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 31
Standard DEI.3 - Program engages in ongoing reflection and
adaptation to advance diversity, equity, and inclusion. (continued)
DEI. 3.2 Foundational Quality Indicator
Program adapts in order to advance
diversity, equityand inclusion.
• Formal
structure
Some examples may include:
• Program modifies activities to reflect
evolving uncerstanding of families'
cultures, traditions, practices, and
beliefs.
• Program facilitates discussions with
both staff members and participants
about anti -racism in response to
current events and then issues a
public statement.
• Program makes accommodations
needed to welcome parents of
differing abilities to join a parenting
support group.
DEI. 3.2 High Quality Indicator
Program implements formal systems and
practices to adapt in order to advance
diversity, equity, and inclusion.
Some examples may include:
• Program recognizes that it needs to do
more to address health disparity issues
identified in the community and forms
a coalition with other organizations to
address them.
• Based on an annual self -assessment
using a race equity and inclusion
framework, Program develops and
executes strategies to be more
inclusive of the community served,
such as hiring past participants.
• Program undergoes a formal process
including training, planning, and
Program enhancement to become an
anti -racist organization.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 32
COMMUNITY STRENGTHENING
Appendix Z
z -n
amilies thrive in strong and healthy communities, and both
Programs and families have crucial roles to play in developing
these communities. Families are deeply affected by community
conditions, such as public safety and the availability of affordable housing,
greenspace, social connections with neighbors, and schools that provide
quality education. 'The Program both demonstrates awareness of and
addresses community conditions, issues, and priorities. The Program
networks with and builds partnerships with various stakeholders to work
collaboratively to enhance community conditions that support families to
succeed.
The Program supports families to move along a continuum from
addressing and advocating for their individual family situations to also
taking an active role in the larger community through civic engagement
and seeking systems change. The Program is committed to developing
participants' leadership skills and facilitating opportunities for families to
exercise them in the community.
This Section reflects:
Family Support Principles:
5. Programs are embedded in their communities and contribute to the
community -building process.
6. Programs advocate with families for services and systems that are fair,
responsive, and accountable to the families served.
Protective Factors:
• Social Connections
• Concrete Support in Times of Need
Standard CS.1
Program is engaged in community
strengthening and builds
collaborative relationships.
Standard CS.?
Program engages families
in community strengthening
and supports their leadership
development.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 33
Appendix Z
COMMUNITY STRENGTHENING
Standard CS.1 — Program is engaged in community strengthening and
builds collaborative relationships.
CS. 1.1 Foundational Quality Indicator
Program demonstrates awareness of
community issues and priorities.
Some examples may include:
• Program subscribes to a community
a -bulletin and updates staff members
about key issues highlighted in it at
team meetings.
• A staff member attends a community
meeting on understanding and
reducing chronic school absenteeism.
• Program hosts informal coffee chats
with families to hear what issues they
see emerging in the community.
• Formal
structure
CS. 1.1 High Quality Indicator
Program has a formal structure to
address community issues and priorities.
Some examples may include:
• Program develops and conducts
an assessment of the availability
and accessibility of youth summer
programming.
• The Program joins a chronic school
absenteeism reduction task force,
regularly reports about it at staff
meetings, and leverages resources to
support its efforts.
• Program provides training for
staff members to understand how
to advocate with families within
appropriate legal parameters for policy
changes such as paid family leave,
access to quality health care, and
voting rights.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 34
COMMUNITY STRENGTHENING
Standard CS.1 - Program is engaged in community strengthening and
builds collaborative relationships. (continued)
CS. 1.2 Foundational Quality Indicator
Program demonstrates awareness of,
and works with, other service providers
and community organizations to share
resources and information.
Some examples may include:
• Staff members build relationships
with other service providers through
outreach and networking.
• Staff members participate in meetings
with other community organizations
to share resources, information, and
updates.
• Program both subscribes and
contributes to mental health
provider network monthly e -blasts
about services and resources in the
community.
• Formal
structure
CS. 1.2 High Quality Indicator
Program creates formal partnerships with
other service providers and community
organizations to strengthen families and
communities collaboratively.
Some examples may include:
• Program sets up a task force w.th other
organizations to address gaps in the
availability and accessibility of youth
summer programming.
• Program develops collaborative
partnerships with memoranda of
understanding to provide a continuum
of care for homeless families that
addresses service gaps and avoids
duplication.
• Program works with other providers to
develop a coalition using a col ective
impact framework to reduce maternal
health disparities and prevent infant
mortality.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 35
Appendix Z
COMMUNITY STRENGTHENING
Standard CS.2 — Program engages families in community strengthening
and supports their leadership development.
CS. 2.1 Foundational Quality Indicator
Program provides opportunities for
families to be involved in addressing
community issues and priorities.
Some examples may include:
• Program distributes flyers to families
about a town hall meeting held by
the city to address pedestrian safety
concerns.
• Program hosts meetings of a local
Community Emergency Response Team
and encourages families to participate.
• Program promotes engagement in
upcoming elections by providing
participants with voter registration
forms and links to accurate nonpartisan
voter information, and publicizing
election dates and candidate forums.
• Family
partnership
CS. 2.1 High Quality Indicator
Program supports families to address
community issues and priorities.
Some examples may include:
• Program supports families to
develop strategies to educate their
city councilors about the need for a
crosswalk in front of a local school.
• Program provides dedicated staff
time to assist families in organizing an
environmental justice group to address
local water quality.
• Program works with its Parent Advisory
Committee to plan and host a forum
with elected officials and reduces
barriers to families participating by
providing child care and transportation
support via bus tokens, ride share
vouchers, participant carpools, gas
cards, or program van.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 36
Standard CS.2 — Program engages families in community strengthening
and supports their leadership development. (continued)
CS. 2.2 Foundational Quality Indicator
Program supports families to advocate
for themselves and to develop their
community leadership skills.
Some examples may include:
• Staff members provide information
to families on how to understand and
advocate for themselves in systems
such as schools, child welfare, and
income support programs.
• Program provides materials to
immigrant parents in their language
about understanding and exercising
their legal rights.
• Program provides information about
volunteer opportunities for parents to
mentor other parents on navigating the
school enrollment process.
• Formal
structure
• Family
partnership
CS. 2.2 High Quality Indicator
Program implements a formal structure
to partner with families to develop
their leadership skills, and to facilitate
opportunities for using those skills in the
community.
Some examples may include:
• Staff members' job descriptions
include the expectation of supporting
participants' leadership development,
and staff members are trained and
supported to share Program
decision -making with participants.
• Program partners with parents with
lived experience to develop and
co -present a series of workshops
for other parents to understand
and advocate for their children's
educational rights.
• Program has an ongoing practice of
training and supporting families to
serve in Program leadership roles,
such as becoming members of the
Parent Advisory Committee or Board
of Directors.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 37
EVALUATION
Evaluation is the ongoing process of assessing what works and
what needs to be modified in relation to achieving the Program's
mission and goals. Evaluation is an important part of regular
program planning, program implementation, staff training, and achieving
positive results for families. Effective evaluation collects and combines
data on program participation, quality, and outcomes. The Program may
look at both quantitative data, such as attendance reports and survey
ratings, and qualitative data, such as from interviews or observation.
Family Strengthening and Support evaluation incorporates families as
partners in the process.'Ihe Program collects and shares evaluation data
in partnership with staff members, families, and stakeholders to ensure
that it produces meaningful results.
This Section reflects:
Family Support Principles:
8. Programs are flexible and continually responsive to emerging family and
community issues.
9. Principles of family support are modeled in all Program activities,
including planning, governance, and administration.
This Section aligns with the Strengthening Families Framework ant/Approach
because building the Protective Factors leads to positive outcomes for children
and families.
Standard F i
Program collects and analyzes
information related to program
participation.
Standard E.2
Program collects and analyzes
information related to program
quality.
Standard E.3
Program collects and analyzes
information related to program
outcomes.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 38
EVALUATION SECTION ARROW
The Evaluation Section uses Arrow 2 to illustrate the move from
Foundational Quality to High Quality. High Quality Indicators include
one or more of the following elements:
• Data Analysis: Program reviews and interprets data related to
Program participation, quality, and outcomes. Program may look at
both quantitative data, such as attendance reports and survey ratings,
and qualitative data, such as frominterviews or observation.
• Sharing Evaluation Results: Program shares evaluation
data and results with families, staff members, and other key
stakeholders.
• Program Modification: Program makes modifications as a
result of evaluation to ensure its continuous quality improvement. This
process helps the Program to meet the unique and changing needs of
the community or population served.
One or more of the elements in Arrow 1 moves a Program from Foundational Quality to
High Quality.
ARROW 2
FOUNDATIONAL
QUALITY
INDICATOR
• Data analysis
• Sharing evaluation results
• Program modification
Deeper integration
HIGH
QUALITY
INDICATOR
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 39
Standard E.1 — Program collects and analyzes information related to
program participation.
E. 1.1 Foundational Quality Indicator
Program tracks Program activities,
participant characteristics, and service
utilization.
Some examples may include:
• Program uses a sign -in sheet for
Program activities, recording names,
and postal/zip codes.
• Program records progress toward grant
contract targets for engaging fathers.
• Staff members are trained to utilize
a data system to record information
about a parenting workshops series,
including the total number of families
who participated, the number of
sessions families participated in, and
the number of families who received a
follow-up connection.
.
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E. 1.1 High Quality Indicator
Program tracks and intentionally
analyzes orogram activities, participant
characteristics, and service utilization
in relation to its goals, objectives, and
community needs. Appropriate program
modifications are made as a resu t.
Some examples may include:
• Program analyzes participant postal/zip
code data and makes adjustments to
address equity of access.
• Staff members review afterschool
participant data reports in relation to
Program goal to serve more youth, and
determine if outreach strategies need
to be strengthened.
• Program compares participation data
with other partners to help shape
the direction of a collaborative of
wraparound services.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 40
EVALUATION
Standard E.2 - Program collects and analyzes information related to
program quality.
E. 2.1 Foundational Quality Indicator
Program conducts an annual self -
assessment utilizing the Standards
of Quality for Family Strengthening
& Support Program Self -Assessment
Tool and other appropriate program
assessment tools.
Some examples may include:
• Both management and direct service
staff complete the Standards of Quality
Certification Training and then conduct
a Program retreat to complete the
Standards Program Self -Assessment
Tool together.
• Staff members at all levels are engaged
in the process of completing both the
Standards Program Self -Assessment
Tool and the Strengthening Families
Self -Assessment for Community -Based
Programs.
• Program conducts a series of team
meetings to complete the Standards
Program Self -Assessment Tool and the
Father -Friendliness Organizational
Self -Assessment tool.
• Data analysis
• Program
modification
E. 2.1 High Quality Indicator
Program analyzes results of annual
self -assessment utilizing the Standards
of Quality for Family Strengthening
& Support Program Self -Assessment
Tool and other appropriate Program
assessment tools and makes appropriate
modifications.
Some examples may include:
• Annual program review involves staff
members at all levels reflecting on
the summary results of the Standards
Program Self -Assessment to recognize
progress and to develop and
implement action plans regarding areas
of improvement.
• Based on data analysis from a Program
self -assessment process using the
Standards Program Self -Assessment
Tool, Program provides professional
development for staff members on
trauma -informed practice to strengthen
services.
• After conducting a program review
using the Standards and the
Father -Friendliness self -assessment
tools, the Program identifies and
implements strategies to increase male
representation on both the staff team
and Parent Advisory Committee.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 41
Standard E.2 - Program collects and analyzes information related to
program quality. (continued)
E. 2.2 Foundational Quality Indicator
Program invites and records feedback
regarding Program quality from families
and other stakeholders, such as service
provider partners.
Some examples may include:
• Program utilizes the Participant Survey
of the Standards of Quality for Family &
Strengthening & Support.
• Staff members are mentored by their
supervisor on how to collect feedback
from families, such as through surveys,
focus groups, and interviews.
• Program solicits feedback from other
service provider partners that regularly
make referrals to the Program by
sending out a stakeholder survey twice
a year.
• Data analysis
• Sharing
evaluation
results
• Program
modification
E. 2.2 High Quality Indicator
Program analyzes and shares feedback
regarding Program quality with families
and other stakeholders such as service
provider partners. Appropriate program
modifications are made as a result.
Some examples may include:
• Feedback from the Standards
Participant Survey that the Program's
services and activities are not offered
at convenient locations and times is
discussed with the Parent Advisory
Committee, and their input is utilized
to make modifications.
• Program quality feedback is reviewed
by staff members, shared with the
Board, and included in Program
newsletter highlighting both strengths
and strategies planned for any areas of
improvement.
• An analysis of feedback received from
a survey of service provider partners
regarding their confidence in making
referrals to the Program is included in a
report to the Program's funders, along
with proposed action items to build on
strengths and address concerns.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT
PAGE 42
EVALUATION
Standard E.3 - Program collects and analyzes information related to
program outcomes.
E. 3.1 Foundational Quality Indicator
Program tracks data on participant and
Program outcomes.
Some examples may include:
• Program records progress toward
contract/grant deliverables.
• Program identifies and tracks
participant progress that is relevant
to its service goals and achieving its
mission to strengthen the community.
• Program ensures staff members
are trained to administer parenting
curriculum pre- and post-tests
effectively and track the data
accurately.
• Data analysis
• Sharing
evaluation
results
• Program
modification
E. 3.1 High Quality Indicator
Program analyzes data on participant
and Program outcomes and utilizes
it to demonstrate accountability to
stakeholders, modify the Program, a n d
to inform policy change as needed.
Some examples may include:
• Program works with an external
evaluator to develop an evaluation plan
to identify and measure its outcomes
in relation to Program goals. Program
shares with its funders both the
summary of results and strategies it has
identi=ied to enhance its work.
• In partnership with its Board and
Parent Advisory Committee, Program
utilizes participant outcome data
to continuously refine its activities,
policies, staffing, and professional
development.
• Outcome data regarding the success
of a school readiness program is used
to advocate for local government to
expand the Program to serve more
young children.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 43
Appendix Z
Ableism: A set of beliefs or practices at the individual, community, or systemic level that devalue and
discriminate against people with physical, intellectual, or psychiatric disabilities and often rests on the
assumption that disabled people need to be "fixed" in one form or the other.
Advocacy: Promoting the interests or cause of someone or a group of people. Self -advocacy refers
to an individual's ability to effectively communicate, convey, negotiate, or assert his/her own interests,
desires, needs, and rights. Systems advocacy is about changing policies, laws, or rules that affect
multiple people.
Ages and Stages Questionnaire: A tool utilized for developmental and social -emotional screening for
children between birth and age 6.
Anti -Racism: Active process of identifying and challenging racism, by changing systems, organizational
structures, policies and practices, and attitudes, to redistribute power in an equitable manner.
Assessment: A formal process that includes nonjudgmental evaluations of family capacities and goals.
Asset Mapping: The process of compiling an inventory of the human, material, financial,
entrepreneurial, and other resources in a community. The asset mapping process identifies local
organizations, businesses, and schools that have the potential to provide resources, such as services,
}unds, or in -kind gifts.
Chronic School Absenteeism: Missing 10% or more of schoc I days due to absence for any reason -
excused, unexcused absences, and/or suspensions. Research has shown that this level of absenteeism
can translate into third -graders unable to master reading, sixth -graders failing subjects, and ninth -
graders dropping out of high school.
Civic Engagement: Working to make a difference in the quality of life of one's community and
developing the combination of knowledge, skills, values, and motivation to make that difference.
Collective Impact Framework: An intentional method of mu tiple stakeholders working together to
address a complex social issue with a common agenda, shared measurement system, shared plan
of action, open communication, and a backbone organization with the skills and resources to keep
everyone on track.
Community Emergency Response Team: A national program in the United States that educates
volunteers about disaster preparedness for the hazards that may impact their area and trains them in
basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster
medical operations.
Community Strengthening: An intentional and sustained effort to ensure that communities have the
necessary conditions, opportunities, and supports for families to raise their children successfully.
Developmental Assets: Abilities that human beings develop over time that enable them to thrive.
These abilities may be cognitive, emotional, social, and phys cal development.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 44
GLOSSARY
Direct Service Staff: Staff members of the Program who provide services for, or conduct activities with,
Program participants.
Enhanced Information and Referral: A service strategy that directly connects participants with
resources, utilizing face-to-face, telephone, or other means of contact and includes following up with
them to determine if they were able to access the resources and if their needs were met.
Equity: All people possessing what they need in order to reach their full potential. Working to achieve
equity acknowledges systemic unequal starting places and the need to correct the imbalance.
Evaluation: The ongoing process of assessing what works and what needs to be modified in relation to
achieving the Program's mission and goals.
Evaluation Plan: A written document that states the objectives of an evalua :ion, the questions that will
be answered, the information that will be collected to answer these questions, and when the collection
of information will begin and end.
Family: People who are significant to one another, whether related by blood, legal bonds, or bonds of
friendship and community. Ultimately, "family" is self -defined.
Family Resource Center: A community- or school -based welcoming hub of support, services, social
connections, and opportunities for families that enhances their ability to be strong, healthy, and
successful.
Family Structure: The composition and membership of the family, as well as the organization and
patterns of relationships among individual family members.
Family Strengthening: An intentional sustained effort to ensure that parents have the necessary
opportunities, relationships, networks, and supports to raise their children successfully.
Family Support: (1) An approach to strengthening families and communities so that both can
promote the optimal development of children, youth, and adult family members. (2) A type of
grassroots, community -based program designed to strengthen families. (3) A shift in human services
delivery that encourages public and private agencies to work in partnership with families to become
more preventive, responsive, flexible, family -focused, strengths -based, holistic, and effective. (4) A
movement for social change that urges policymakers, service providers, parents, and employers to take
responsibility for improving the lives of children and families and for ensuring that they get what they
need to succeed.
Father -Friendliness Organizational Self -Assessment Tool: A questionnaire for Programs to measure
how welcoming they are of fathers developed by the National Center for Strategic Nonprofit
Planning and Community Leadership in partnership with the National Head Start Association, the U.S.
Department of Health and Human Services Administration for Children and Families, Region V, and the
Illinois Department of Public Aid, Division of Child Support Enforcement.
First Nations: Indigenous peoples who are the are original inhabitants of the land that is now Canada.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT PAGE 45
Appendix Z
Formal Structure: Design, policies, procedures, systemic integration, and intentional strategies with
committed resources that ensure consistency of practice.
Health Disparity: An unequal outcome one group experiences as compared to the outcome for
another group.
Historical Trauma: Multigenerational trauma experienced by a specific group that has experienced
systematic oppression.
Implicit Bias: A belief or attitude that affects our understanding, decisions, and actions, and that exists
without our conscious awareness.
Inclusion: Actiors, behaviors, and social norms that ensure al people feel valued, welcomed, and that
they belong. Inclusion ensures access for all to services, communities, and society.
LGBTQ+: An acronym for "lesbian, gay, bisexual, transgender, and queer." The plus (+) is inclusive of
all other express ons of gender identity and sexual orientation.
Logic Model: A planning tool that clarifies and graphically illustrates what a Program hopes to
accomplish, what it does, and its intended impact. It includes the theory and assumptions that underlie
the Program and communicates both short- and long-term program outcomes.
Outcomes: The -esults of services and activities provided by :he Program. Participant outcomes
measure changes in an individual's or family's knowledge, behavior, attitudes, skills, or condition as a
result of participation. Program outcomes measure how well the Program is meeting its objectives and
fulfilling its mission.
Parent Advisory Committee: A leadership group of parent or caregiver Program participants that
provides input, Guidance, and feedback to the Program on a -egular basis.
Parents' Assessment of Protective Factors: A strengths -based measure to assess the presence,
strength, and growth of parents' self -reported beliefs, feelings, and behaviors that are regarded as
indicators of the Strengthening Families Protective Factors. It was developed by the Center for the
Study of Social Policy and is intended for parents of children between birth to age 8. More information:
https://cssp.org/our-work/projects/ensuring-accountability/.
Parent Caf�s: A series of structured parent -led small group conversations that bring parents together
to discuss issues important to them.
Policy Change: A shift in systems, actions, or priorities at the Program, local, state/province, or federal
levels.
Program: An orcanization or an individual component of an organization that provides family
strengthening and support services and activities. It may be public, private, or faith -based. It serves
families, and may also serve individuals and communities.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT / PAGE 46
Program Self -Assessment: An evaluation of the Program's effectiveness in meeting its goals and
objectives. Such an evaluation is conducted by the Program, and may incluce staff members, board
members, parent leaders, and other stakeholders.
Protective Factors: Conditions or attributes in individuals, families, communities, or the larger society
that, when present, mitigate or eliminate risk in families and communities, and increase the health and
well-being of children and families.
Protective Factors Survey: The Protective Factors Survey and the Protective Factors Survey, 2nd
Edition are designed for use with parents and caregivers participating in family support and child
maltreatment prevention services. The tools were developed by the FRIENDS Resource Center for
Community -Based Child Abuse Prevention and the University of Kansas. Learn more at
https://friendsnrc.org/evaluation/protective-factors-survey/.
Reconciliation: Establishing and maintaining a mutually respectful relationship between Native
and non -Native peoples. In order for this to happen, there has to be awareness of the past, an
acknowledgement of the harm that has been inflicted, atonement for the causes, and action to change
behavior.
Resilience: The ability to manage stress and function well when faced with challenges, adversity,
and trauma.
School -to -Prison Pipeline: A trend wherein children demonstrating behavior schools see as challeng*ng
are funneled out of public schools and into the juvenile and criminal justice systems. Students of color
are disproportionally affected by push -out trends and the discriminatory application of discipline.
Social Norms: Unwritten rules of beliefs, attitudes, and behaviors that are considered acceptable in
particular social group or culture.
Stakeholders: Internal or external parties, such as persons, groups, and organizations, which have
a direct or indirect stake in the Program. They can affect, or be influenced by, the Program's actions,
objectives, and policies. Key stakeholders in Program may include staff members, board members,
children, families, schools, collaborative partners, networks, government agencies, policy makers,
funders, business owners, and the community.
Strength -Based Approach: A positive approach to working with families that recognizes that all people
have strengths, and emphasizes the importance of helping them discover, develop, and utilize those
strengths to address challenges and achieve goals.
Strengthening Families Framework and Approach: Developed by the Center for the Study of Social
Policy in 2005, an approach that focuses on building 5 Protective Factors with families that research has
shown increase family stability, enhance child development, and reduce child abuse and neglect. These
Protective Factors are: Parental Resilience, Social Connections, Concrete Support in Times of Need,
Knowledge of Parenting and Child Development, and Social and Emotional Competence of Children.
For more information, please see www.cssp.org.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT ;1 PAGE 47
Appendix Z
Strengthening Families Self -Assessment for Community -Based Programs: The program self -
assessment is a key implementation tool for Strengthening =amilies, developed by Center for the Study
of Social Policy. It uses concrete, observable items to show now the Strengthening Families protective
factors can be supported through everyday actions and "small but significant changes" in Program
practice. There are four versions of the tool, including one fir community -based programs and one for
Home Visiting Programs. Find all four versions here: https://cssp.org/our-work/projects/
self -assessments -for -programs/.
Systemic Racism: The subjugation of members of targeted groups that is embedded as normal
practice within society or an organization, supported and maintained, both implicitly and explicitly,
by institutional structures, policies, social norms, and values
Systems of Oppression: The ways in which history, culture, ideology, public policies, institutional
practices, and personal behaviors and beliefs interact to ma ntain a hierarchy — based on race, class,
gender, sexuali-y, and/or other group identities — that allows the privileges associated with the
dominant group and the disadvantages associated with the targeted group to endure and adapt
over time.
Trauma -Informed Practice: Working with people in strengths -based ways that fully integrate
understanding, recognizing, and responding to the effects of trauma. Trauma -Informed Practice
emphasizes physical, psychological, and emotional safety for both Program participants and staff
members.
Warm Handoff: Making a referral utilizing face-to-face, telephone, or other means of contact to directly
link families to other Programs and services.
WIC: The Women, Infants & Children is a federally -funded sLpplemental nutrition program for
low-income families with children between birth and age 5.
Wraparound Services: Team -coordinated supports for a child, youth, or family that incorporate both
natural supports such as family members, extended family, and other caregivers or members of their
community, and staff members from various organizations.
Youth Advisory Committee: A leadership group of youth Program participants that provides input,
guidance, and feedback to the Program on a regular basis.
STANDARDS OF QUALITY FOR FAMILY STRENGTHENING & SUPPORT i PAGE 48
Appendix Z
Sse
4410.01(
NATIONAL
Family Support
Founded in 2011, the National Family Support Network is a
membership -based organization comprised of state networks
of Family Resource Centers. Its mission is to promote positive
outcomes for all children, families, and communities by leveraging
the collective impact of state networks and championing quality
family support and family strengthening practices and policies
NETWORK www.nationalfamilysupportnetwork.org
RFP QAAA 2025000156 - Family Resource Center Program
Confirmation Number: 0000279190
Proposal
Documents
Bid Documents List - Bid Documents (Optional)
File
Size
Uploaded
Date
- RFA QAAA 2025000156 Weld County Dept of Human Services.zip
- RFA QAAA 2025000156 Weld County Dept of
Human Services
la.
Application - DHS
Weld
County.pdf
[pdf]
340
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02:48 PM
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1
b. Statement of Work Attestation
- Weld
County
DHS.pdf
[pdf
79
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02:48 PM
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2. Exhibit
B - Budget
- Weld
County DHS.pdf
[pdf]
242
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2.
Exhibit
B - Budget - Weld
County
DHS.xlsx
[xlsx]
61
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3.
Letter of
Support - Weld
County DHS.pdf
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4. Resumes - Weld County DHS.pdf
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5. Exhibit D - Vendor Contact Information
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6. Section
I- Signature Page - Weld
County DHS.pdf
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Pricing
Total Bid Price
$231,165.00
02/10/2025 02:54 PM EST
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RFP QAAA 2025000156 - Family Resource Center Program Confirmation Number 0000279190
Submission
Exceptions
This bid was submitted without exceptions.
02/10/2025 02:54 PM EST Page 2 of 3
RFP QAAA 2025000156 - Family Resource Center Program Confirmation Number: 0000279190
Confirmation
Your bid for solicitation "RFP QAAA 2025000156 - Family Resource Center Program" has officially been submitted.
Bid Submission Date: 02/10/2025 02:54 PM EST
Confirmation Number: 0000279190
Take note that you can withdraw and modify your bid up until the solicitation's closing date set for 02/10/2025 04:00 PM EST.
02/10/2025 02:54 PM EST Page 3 of 3
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