HomeMy WebLinkAbout20250213.tiffGreeley -Weld Housing Authority
Meeting of the Board of Commissioners
Wednesday 01/08/2025
4:30pm
Minutes
Weld Trust - 815 8th Ave, Greeley, CO 80631
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Meeting ID: 276 877 329 011
Passcode: hHyTm9
Attendees: Shawn Wolcott, Kim Longworth, Ernest Cienfuegos -Baca, Scott James, Juliana
Kitten, Kyle Holman, Olivia Milstead, Karin Crandall, Vincent Ornelas, Deb Callies, Bobbier
Cranston
1. Call to Order at 4:31 pm by board chair Shawn Wolcott
2. Action Item - Approval of prior meeting minutes: It was motioned by Ernest Cienfuegos -
Baca to approve the December 11, 2024 meeting minutes as presented; Motion was
seconded by Kyle Holman; no opposition; all approved; motion passed.
3. Open Public Comment Period: no public comments
4. Executive Director Reports: Vincent Ornelas presented financial statements that
consisted of an agency -wide Balance Sheet and Income Statement. Ernest Cienfuegos -
Baca asked what the highlighted fields on the Income Statement meant and Vincent
Ornelas explained that those were known figures that were not accurate. Vincent Ornelas
explained to the board that a Fee Accountant will be brought in to perform an accounting
clean-up. In the future, Vincent Ornelas will be adding footnotes to the financials that detail
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main points, concerns and action items that will be taken in the future. Julianna stated that
she appreciates that the reports have been submitted prior to the meeting and outlined the
expectations for board members to review the data prior to the meeting. Julia expressed
concern regarding prior leadership not providing accurate financial data and previous board
being too trusting in the Executive Director. These concerns along with some board
members not being familiar with Housing Authority financial data highlights the need for
accurate data and additional explanations when presenting financial data. Vincent Ornelas
presented to the board a Housing Department for review No action was taken.
5. Action Item -Adding Vincent Ornelas to Housing Authority Bank Accounts at Wells
Fargo and First Bank: It was motioned by Kim Longworth to add Vincent Ornelas as a signer
to the Housing Authority bank accounts at Wells Fargo and First Bank; Motion was
seconded by Kyle Holman; no opposition; all approved; motion passed.
6. Action Item - 2025 HCV Administrative Plan: Vincent Ornelas presented a summary
prepared by Deb Callies of the proposed 2025 HCV Administrative Plan. Deb Callies stated
that the only change that would need to be made to the Administrative Plan would be to
include the State of Colorado protected classes. Vincent Ornelas explained that an edit
now would require an additional45-day comment period and another approval by the board
in March. Vincent Ornelas recommended that the board approve the Administrative Plan as
presented and any changes can be made later in the year when other edits need to be
made. Vincent Ornelas explained that the Housing Authority is still required to recognize the
State of Colorado protected classes even though it is not listed in the Administrative Plan.
The approval of the 2025 HCV Administrative Plan was tabled until the end of the meeting to
give enough time to board members to review the proposed Board Resolution, approving
the plan. Vincent Ornelas emailed a copy to all board member during the meeting.
7. Action Item - 2025 HCV Payment Standards: Vinent Ornelas explained that Payment
Standards are evaluated on an annual basis and are set anywhere from 90%-110% of the
Fair Market Rents that are published by the U.S. Department of Housing and Urban
Development. It was motioned by Juliana Kitten to approve the 2025 HCV Payment
Standards as presented; Motion was seconded by Ernest Cienfuegos -Baca; no opposition;
all approved; motion passed.
8. Action Item — 2025 Public Housing Flat Rents: Vincent Ornelas explained that the Public
Housing program is required to evaluate Flat Rents on an annual basis. Vinent Ornelas
explained that Flat Rents are a max amount that any Public Housing tenant would pay
based on their adjusted annual income. It was motioned by Ernest Cienfuegos -Baca to
approve the 2025 Public Housing Flat Rents as presented; Motion was seconded by Kim
Longworth; no opposition; all approved; motion passed.
9. Letter of Intent from City Line fora Special Limited Partnership: Bobbier Cranston
explained that she has been working with Vincent Ornelas to formalize the Letter of Intent
for board approval. Vincent Ornelas explained that the terms negotiated in the Letter of
Intent with City Line would be used to draft the Authority's overall Special Limited
Partnership policy moving forward. Bobbier Cranston explained that we were not in
possession of the full document proposal by City Line and that we would need the proposal
documents to complete the Letter of Intent draft. Vincent Ornelas stated that he would
make an introduction with the Point of Contact at City Line to obtain the proposal. No action
was taken.
10. PeakviewTrail—Termination of Property Management: Vincent Ornelas explained to the
Board that AGPM has made the decision to terminate property management services
provided by the Housing Authority. The notice gives a date of February 3, 2025 of when the
transfer of services would occur. Vincent Ornelas stated that he has already had
conversations with AGPM and it has been decided to move forward with termination sooner
if possible. Vincent Ornelas will be meeting with the AGPM and the new property
management company to coordinate the transition. No action was taken.
11. Action Item — HCV 2025 Utility Allowance Schedule: Vincent Ornelas explained that the
Housing Authority is required to evaluate Utility Allowances on an annual basis. Typically,
the Housing Authority would complete its own analysis for its jurisdiction but Vincent
Ornelas explained that it would be more expedient to adopt the Utility Allowance schedule
released by the Colorado Division of Housing for Weld County. It was motioned by Kyle
Holman to approve the 2025 HCV Utility Allowance Schedule as presented; Motion was
seconded by Ernest Cienfuegos -Baca; no opposition; all approved; motion passed.
12. Action Item — Board Approval of Resolution No. 2025-01 Adoption of Administrative
Plan: It was motioned by Ernest Cienfuegos -Baca to approve Resolution No. 2025-01;
Motion was seconded by Kim Longworth; no opposition; all approved; motion passed.
13. Updates
Weld County Housing Authority Transition: Vincent Ornelas explained that it was
Weld County's decision to move forward with transferring its HCV program, State
Farm Road property and Inspection vehicle to the Greeley Housing Authority.
Vincent Ornelas explained that HUD would not approve of this transfer while the
Greeley Housing Authority is designated troubled. HUD only allows these types of
transfers to occur on January 1. or July 1St. Vinent Ornelas explained that the
Housing Authority is projected to remain in troubled status for the 2024FY and the
earliest a transfer could occur would be July 1., 2026. A new IGA will be drafted by
the County and will be presented to the Board for approval at our next Board
meeting. Vincent explained that the transfer of the vehicle and State Farm Road
property can be done immediately. Ernest Cienfuegos -Baca asked how this would
affect the composition of the board. Bobbier Cranston stated that the County would
like to have at least one board member who they can recommend to represent the
constituents of Weld County. Bobbier Cranston explained that City Counsel would
need to make the final decision on board composition. No action Taken.
b. Lincoln Square Debt Service Ratio: Vinent Ornelas stated that he authorized the
transfer of $101,474 to be help in escrow by First Bank. Vincent Ornelas explained
that he will be performing a rental study on the property to increase contract rents
with CHFA, which would increase the amount of subsidy the property receives. The
funding of the escrow gives the Housing Authority one year to make changes that
would increase the cashflow of the property. No action taken.
Board Meeting Schedule for 2025: Shawn Wolcott stated that with a permanent
Executive Director, the Board can now go back to meeting once a month. Shawn
Wolcott asked Vincent Ornelas on how the transition was going. Vincent Ornelas
explained to the Board that the amount of commitment from all the Board Members,
the City and all other stakeholders was very encouraging. Vincent Ornelas explained
that all the deficiencies he has seen are fixable and would only require time to
implement changes.
14. Adjourn: It was motioned by Kyle Holman to adjourn; Motion was seconded by Ernest
Cienfuegos -Baca; no opposition; all approved; motion passed.
Next Board Meeting Scheduled January 22, 2025
Respectfully submitted by Vinent Ornelas, GWHA Executive Director/Board Secretary
Greeley -Weld Housing Authority
Meeting of the Board of Commissioners
Wednesday 01/08/2025
4:30pm
Minutes
Weld Trust - 815 8th Ave, Greeley, CO 80631
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 276 877 329 011
Passcode: hHyTm9
Attendees: Shawn Wolcott, Kim Longworth, Ernest Cienfuegos -Baca, Scott James, Juliana
Kitten, Kyle Holman, Olivia Milstead, Karin Crandall, Vincent Ornelas, Deb Callies, Bobbier
Cranston
1. Call to Order at 4:31 pm by board chair Shawn Wolcott
2. Action Item -Approval of prior meeting minutes: It was motioned by Ernest Cienfuegos -
Baca to approve the December 11, 2024 meeting minutes as presented; Motion was
seconded by Kyle Holman; no opposition; all approved; motion passed.
3. Open Public Comment Period: no public comments
4. Executive Director Reports: Vincent Ornelas presented financial statements that
consisted of an agency -wide Balance Sheet and Income Statement. Ernest Cienfuegos -
Baca asked what the highlighted fields on the Income Statement meant and Vincent
Ornelas explained that those were known figures that were not accurate. Vincent Ornelas
explained to the board that a Fee Accountant will be brought into perform an accounting
clean-up. In the future, Vincent Ornelas will be adding footnotes to the financials that detail
2025-0213
main points, concerns and action items that will be taken in the future. Vincent Ornelas
presented to the board a Housing Department for review. No action was taken.
5. Action Item —Adding Vincent Ornelas to Housing Authority Bank Accounts at Wells
Fargo and First Bank: It was motioned by Kim Longworth to add Vincent Ornelas as a signer
to the Housing Authority bank accounts at Wells Fargo and First Bank; Motion was
seconded by Kyle Holman; no opposition; all approved; motion passed.
6. Action Item -2025 HCV Administrative Plan: Vincent Ornelas presented a summary
prepared by Deb Callies of the proposed 2025 HCV Administrative Plan. Deb Callies stated
that the only change that would need to be made to the Administrative Plan would be to
include the State of Colorado protected classes. Vincent Ornelas explained that an edit
now would require an additional45-day comment period and another approval by the board
in March. Vincent Ornelas recommended that the board approve the Administrative Plan as
presented and any changes can be made later in the year when other edits need to be
made. Vincent Ornelas explained that the Housing Authority is still required to recognize the
State of Colorado protected classes even though it is not listed in the Administrative Plan.
The approval of the 2025 HCV Administrative Plan was tabled until the end of the meeting to
give enough time to board members to review the proposed Board Resolution, approving
the plan. Vincent Ornelas emailed a copy to all board member during the meeting.
7. Action Item — 2025 HCV Payment Standards: Vinent Ornelas explained that Payment
Standards are evaluated on an annual basis and are set anywhere from 90%-110% of the
Fair Market Rents that are published by the U.S. Department of Housing and Urban
Development. It was motioned by Juliana Kitten to approve the 2025 HCV Payment
Standards as presented; Motion was seconded by Ernest Cienfuegos -Baca; no opposition;
all approved; motion passed.
8. Action Item — 2025 Public Housing Flat Rents: Vincent Ornelas explained that the Public
Housing program is required to evaluate Flat Rents on an annual basis. Vinent Ornelas
explained that Flat Rents are a max amount that any Public Housing tenant would pay
based on their adjusted annual income. It was motioned by Ernest Cienfuegos -Baca to
approve the 2025 Public Housing Flat Rents as presented; Motion was seconded by Kim
Longworth; no opposition; all approved; motion passed.
9. Letter of Intent from City Line for a Special Limited Partnership: Bobbier Cranston
explained that she has been working with Vincent Ornelas to formalize the Letter of Intent
for board approval. Vincent Ornelas explained that the terms negotiated in the Letter of
Intent with City Line would be used to draft the Authority's overall Special Limited
Partnership policy moving forward. Bobbier Cranston explained that we were not in
possession of the full document proposal by City Line and that we would need the proposal
documents to complete the Letter of Intent draft. Vincent Ornelas stated that he would
make an introduction with the Point of Contact at City Line to obtain the proposal. No action
was taken.
10. PeakviewTrail—Termination of Property Management: Vincent Ornelas explained to the
Board that AGPM has made the decision to terminate property management services
provided by the Housing Authority. The notice gives a date of February 3, 2025 of when the
transfer of services would occur. Vincent Ornelas stated that he has already had
conversations with AGPM and it has been decided to move forward with termination sooner
if possible. Vincent Ornelas will be meeting with the AGPM and the new property
management company to coordinate the transition. No action was taken.
11. Action Item — HCV 2025 Utility Allowance Schedule: Vincent Ornelas explained that the
Housing Authority is required to evaluate Utility Allowances on an annual basis. Typically,
the Housing Authority would complete its own analysis for its jurisdiction but Vincent
Ornelas explained that it would be more expedient to adopt the Utility Allowance schedule
released by the Colorado Division of Housing for Weld County. It was motioned by Kyle
Holman to approve the 2025 HCV Utility Allowance Schedule as presented; Motion was
seconded by Ernest Cienfuegos -Baca; no opposition; all approved; motion passed.
12. Action Item — Board Approval of Resolution No. 2025-01 Adoption of Administrative
Plan: It was motioned by Ernest Cienfuegos -Baca to approve Resolution No. 2025-01;
Motion was seconded by Kim Longworth; no opposition; all approved; motion passed.
13. Updates
Weld County Housing Authority Transition: Vincent Ornelas explained that it was
Weld County's decision to move forward with transferring its HCV program, State
Farm Road property and Inspection vehicle to the Greeley Housing Authority.
Vincent Ornelas explained that HUD would not approve of this transfer while the
Greeley Housing Authority is designated troubled. HUD only allows these types of
transfers to occur on January1' or July1.. s`. Vinent Ornelas explained that the
Housing Authority is projected to remain in troubled status for the 2024FY and the
earliest a transfer could occur would be July 1$`, 2026. A new IGA will be drafted by
the County and will be presented to the Board for approval at our next Board
meeting. Vincent explained that the transfer of the vehicle and State Farm Road
property can be done immediately. Ernest Cienfuegos -Baca asked how this would
affect the composition of the board. Bobbier Cranston stated that the County would
like to have at least one board member who they can recommend to represent the
constituents of Weld County. Bobbier Cranston explained that City Counsel would
need to make the final decision on board composition. No action Taken.
b. Lincoln Square Debt Service Ratio: Vinent Ornelas stated that he authorized the
transfer of $101,474 to be help in escrow by First Bank. Vincent Ornelas explained
that he will be performing a rental study on the property to increase contract rents
with CHFA, which would increase the amount of subsidy the property receives. The
funding of the escrow gives the Housing Authority one year to make changes that
would increase the cashflow of the property. No action taken.
c. Board Meeting Schedule for 2025: Shawn Wolcott stated that with a permanent
Executive Director, the Board can now go back to meeting once a month. Shawn
Wolcott asked Vincent Ornelas on how the transition was going. Vincent Ornelas
explained to the Board that the amount of commitment from all the Board Members,
the City and all other stakeholders was very encouraging. Vincent Ornelas explained
that all the deficiencies he has seen are fixable and would only require time to
implement changes.
14. Adjourn: It was motioned by Kyle Holman to adjourn; Motion was seconded by Ernest
Cienfuegos -Baca; no opposition; all approved; motion passed.
Next Board Meeting Scheduled January 22, 2025
Respectfully submitted by Vinent Ornelas, GWHA Executive Director/Board Secretary
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