HomeMy WebLinkAbout20251795.tiffResolution
Approve Amendment #2 to Contract for Tony Grampsas Youth Services Program
and Authorize Chair to Sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #2 to the Contract for the
Tony Grampsas Youth Services Program between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and the Colorado Department of Human Services,
commencing upon full execution of signatures, and ending June 30, 2026, with further
terms and conditions being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment #2 to the Contract for the Tony Grampsas Youth Services
Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services,
and the Colorado Department of Human Services, be, and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 25th day of June, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
cc: HSI), AcT(cp/.D/Ro)
07 (1 0425
/25
2025-1795
H R0097
BOARD OF COUNTY COMMISSIONERS Can+r-oc+ z0 4-95-15
PASS -AROUND REVIEW
PASS -AROUND TITLE: Colorado Department of Human Services (CDHS) Amendment #2 for the
Tony Grampsas Youth Services (TGYS) Program
DEPARTMENT: Human Services DATE: June 17, 2025
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: On June 29, 2023, the Department of Human Services
(WCDHS) was awarded funding and entered into a contract with the Colorado Department of Human
Services (CDHS) for the Tony Grampsas Youth Services (TYGS) Program in the amount of
$450,000.00 for the SFY 2024, known to the Board as Tyler# 2023-1826. This funding is used to fund
the High -Fidelity Wraparound (HFW) team who work within the Family Resource Division. The HFW
team works directly with children and families that are working with Child Welfare and Family Resource
Divisions, who have complex behavioral/mental health needs and who are involved in multiple systems.
On June 20, 2024, the Board approved Amendment #1, known to the Board as Tyler# 2024-1627,
which awarded funding for SFY 2025 in the amount of $450,000.00. The term date for this Amendment
is July 1, 2024 to June 30, 2025.
The Department is now requesting approval of Amendment #2, which adds SFY 2026 funding in the
amount of $450,000.00, extends the term through June 30, 2026, and amends Exhibit A, Statement of
Wok; Exhibit B, Budget and Exhibit C, Deliverable and Payment Schedule.
Amendment #2 was reviewed and approved by Legal (B. Howell).
What options exist for the Board?
Approval of the CDHS Amendment #2 for the Tony Grampsas Youth Services Program.
Deny approval of the CDHS Amendment #2 for the Tony Grampsas Youth Services Program.
Consequences: The Department will not receive the SFY 2026 awarded amount.
Impacts: The Department will not have grant funding to fund the salaries of the High -Fidelity
Wraparound team who works directly with children and families that have
complex behavioral/mental health needs and the current contract will expire.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Total award for SFY 2026 = $450,000.00
Funded through Colorado Department of Human Services Tony Grampsas Youth Services
Program
2025-1795
Pass -Around Memorandum; June 17, 2025 - CMS ID 9575
CZ"/ a5
I-1 R 0O9 -I
Recommendation:
• Approval of Amendment #2 and authorize the Chair to sign electronically.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
-02)
VIOL. OL. tmaa
Pass -Around Memorandum; June 17, 2025 — CMS ID 9575
Karla Ford
From:
Sent:
To:
Subject:
I support.
COUNTY, CO
Scott James
Wednesday, June 18, 2025 6:25 AM
Karla Ford
Re: Please Reply - PA FOR ROUTING: FR CDHS Tony Grampsas Youth Services Amend #
2 (CMS 9575)
Scott K. James
Weld County Commissioner
Office: 970-400-4200/Cell : 970-381-7496
P.O. Bo>: 758, 1150 O St., Greeley, CO 80632
Join Our Team
IMPORTANT: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged,
confidential or otherwise protected from disclosure. If you have received this communication in error,
please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any
attachments by anyone other than the named recipient is strictly prohibited.
From: Karla Ford <kford@weld.gov>
Date: Tuesday, June 17, 2025 at 2:54 PM
To. Scott _ ames <sjames@weld.gov>
Subject: Please Reply - PA FOR ROUTING: FR CDHS Tony Grampsas Youth Services Amend #2 (CMS 9575)
Please advise if you support recommendation and to have department place on the agenda.
COUNTY, CO
Karla Ford
Office Manager & Executive Assistant
Board of Weld County Commissioners
1
IJUI:UDIyII CI IVCIUpt ILl. OF ,r JJJO-/ IP\U-4J4O-01,44-IJ ,I MDrVL/VJLL/
State Agency
Colorado Department of Human Services
Contractor
Weld County
Current Contract Maximum Amount
Initial Term
State Fiscal Year 2024
Extension Terms
State Fiscal Year 2025
State Fiscal Year 2026
eel
[COLORADO
Finanelsl Servltes
omm x�xnK
Contract Amendment #2
Signature and Cover Page
Original Contract Number
24 IHFA 183066
Amendment Contract Number
26 IHFA 198562
Contract Performance Beginning Date
July 1, 2023
$450,000.00 Current Contract Expiration Date
June 30, 2026
$450,000.00
$450,000.00
Total for All State Fiscal Years $1,350,000.00
Signature page begins on next page.
Amendment Contract Number: 2
Page 1 of 4 Rev. 1/14/19 / Acc 11.12.24
LAJUUOIIyII CI IVCIVFJC ,01 V6/VJLLJ
giwg COLORADO
Bilittlr =,-
The Parties Hereto Have Executed This Amendment
Each person signing this Amendment represents and warrants that he or she is duly authorized
to execute this Amendment and to bind the Party authorizing his or her signature.
Contractor State of Colorado
Weld County Jared S. Polis, Governor
Colorado Department of Human
c-Signedby: Michelle Barnes, Executive Director
Pub (. 1
wvwru uwolrvvr...
By: Perry L. Buck, Chair
Date: 6/25/2025
M.itAJAA CasfiU.a
By: Minna Castill , VtrifjrrExecutive Director
6/25/2025
Date:
In accordance with S24-30-202 C.R.S., this Contract is not valid until signed and dated below
by the State Controller or an authorized delegate.
State Controller
Robert Jaros, CPA, MBA, JD
—?...Signed by:
/NVY A/�LOMWOw
By: Telly Belton/Ton itti mson/Amanda Rios
Amendment Effective Date: 6/26/2025
Amendment Contract Number: 2
Page 2 of 4 Rev. 1/14/19 / Acc 11.12.24
z o ZS - 1 �q5
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
!COLORA
. ( Ftnandal SesvleaDO
OeWnrner�o nfHwnin
reme^.t
1. Parties
This Amendment (the "Amendment") to the Original Contract shown on the Signature and
Cover Page for this Amendment (the "Contract") is entered into by and between the
Contractor, and the State.
2. Terminology
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the
Contract.
3. Amendment Effective Date and Term
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment
Effective Date shown on the Signature and Cover Page for this Amendment. The
State shall not be bound by any provision of this Amendment before that
Amendment Effective Date, and shall have no obligation to pay Contractor for
any Work performed or expense incurred under this Amendment either before or
after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to
the Contract contained herein shall commence on the Amendment Effective
Date shown on the Signature and Cover Page for this Amendment or July 1,
2024, whichever is later, and shall terminate on the termination of the
Contract.
411is Ar t*W ernodifies Exhibit A, B, and C of the Contract Agreement and extends the
contract agreement expiration date.
5. Modifications
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover
Page is hereby deleted and replaced with the Current Contract Expiration Date shown
on the Signature and Cover Page for this Amendment.
B. The Contract Maximum Amount table on the Contract's Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table shown
on the Signature and Cover Page for this Amendment.
Amendment Contract Number: 2
Page 3 of 4 Rev. 1/14/19 / Acc 11.12.24
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABFOD032D
AltCOLORADO
I Flnanam Services
C. Exhibit A-2 - Statement of Work, attached and incorporated by reference, deletes, and
replaces Exhibit A-1 - Statement of Work of the amended contract.
D. Exhibit B-2 - Budget, attached and incorporated by reference, deletes, and replaces
Exhibit B-1 - Budget of the amended contract.
E. Exhibit C-2 - Deliverable and Payment Schedule, attached and incorporated by
reference, deletes, and replaces Exhibit C-1 - Deliverable and Payment Schedule of
the amended contract.
6. Limits Of Effect and Order of Precedence
This Amendment is incorporated by reference into the Contract, and the Contract and all
prior amendments or other modifications to the Contract, if any, remain in full force
and effect except as specifically modified in this Amendment. Except for the Special
Provisions contained in the Contract, in the event of any conflict, inconsistency,
variance, or contradiction between the provisions of this Amendment and any of the
provisions of the Contract or any prior modification to the Contract, the provisions of
this Amendment shall in all respects supersede, govern, and control. The provisions of
this Amendment shall only supersede, govern, and control over the Special Provisions
contained in the Contract to the extent that this Amendment specifically modifies
those Special Provisions.
Amendment Contract Number: 2
Page 4 of 4 Rev. 1/14/19 / Acc 11.12.24
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
SO
COLORADO
Office of Cluldren,
Youth £r Families
Tony Grampsas Youth Services Program
1. Background and Description
Exhibit A2: Statement of Work
TGYS Three -Year Grant
A. Program Background: The Tony Grampsas Youth Services Program (TGYS) is a program
authorized by S 26-6.8-101 through 106, C.R.S., to provide funding to community -based
organizations for prevention and intervention of youth crime and violence, child abuse and
neglect, youth alcohol, tobacco, and other drug use, and student dropout.
B. TGYS Nondiscrimination Statement: TGYS expects all persons who perform work on behalf
of or funded by CDHS, including all employees, volunteers, and outside vendors (including
subcontractors and grantees), to conduct such work in a manner consistent with this policy
and applicable nondiscrimination laws. The TGYS Grantee (Contractor) shall agree to use
such resources in a manner consistent with this policy and applicable nondiscrimination
laws. Programs using TGYS funding shall not discriminate based on race, ethnic group,
socio-economic status, national origin, religion, age, sex, sexual orientation*, gender
identity or expression*, marital status*, familial status*, mental or physical disability,
pregnancy, veteran status, or HIV status.
C. The Colorado Department of Human Services (CDHS) Background: CDHS connects people
with assistance, resources and support for living independently in our state. Colorado has a
state -supervised and county -administered human services system. Under this system, county
departments are the main provider of direct services to Colorado's families, children and
adults. CDHS supports people and families by connecting them with assistance, resources
and support at every stage of their lives. CDHS serves Coloradans through bold and
innovative health and human services. And together, we empower Coloradans to thrive.
D. Project Description: This statement of work is in response to the SFY 24-26 TGYS Request
for Application (RFA). This funding is available to local governments, Colorado public
not -for-profit schools, groups of public or secondary not -for-profit schools, school districts or
groups of school districts, institutions of higher education, the Colorado National Guard, or
private nonprofit or not -for-profit community -based organizations. TGYS Grantees serve
children and youth ages 0-25, as well as parents, caregivers, mentors, and community
members. TGYS provides funding to organizations for the prevention and intervention
programs for youth crime and violence, child abuse and neglect, youth alcohol, tobacco, and
other drug use, and student dropout C.R.S. 26-6.8-102(b)
2. Definitions
A. ATODP: Alcohol, Tobacco, and Other Drugs Prevention
B. CANP: Child Abuse and Neglect Prevention
Exhibit A2: Statement of Work
Pagel of 9
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
C. Diversity: A description of differences between individuals usually based on identities such
as race, gender, sexual orientation, class, or ability, etc. Diversity does not equal equity and
does not always occur intentionally.
D. Equity: When everyone, regardless of who they are or where they come from, has the
opportunity to thrive. Equity recognizes that some individuals have an advantage because of
their identity, while others face barriers. Unlike equality, which suggests giving the same
thing to everyone, equity works to provide opportunities to those facing barriers by
providing additional resources to those who do not have these advantages. This requires
eliminating barriers like poverty and repairing systemic injustices.
E. Intervention: Approaches that include community -based support for individuals with
established problems or conditions. The aim is to return the child, youth, or family to an
improved level of functioning.
F. Inclusion: What an organization does with diversity to ensure individuals have the
opportunity to fully participate. Inclusion intentionally promotes a sense of belonging where
people's inherent worth and dignity are recognized and their abilities, qualities, and
perspectives are leveraged for the collective good.
G. Intermediary Agency: A grantee that promotes and supports evidence -based strategies or
programs within other agencies and meets ALL the following requirements:
1. Interacts with local, community -based organizations as well as with state-wide or
nationwide entities to effectively monitor a specific evidence -based strategy or
program.
2. Has the capacity (knowledge, skills, and resources) to provide a variety of services to
local programs that implement the same specific evidence -based strategy or program.
These services include:
i. Community preparation for program implementation
ii. Staff training on the evidence -based strategy or program
iii. Technical assistance
iv. Program monitoring
v Liaison to program developer/national office
vi. Evaluation coordination
vii. Financial administration through subcontracts
3. Serves as the fiscal and coordinating entity (Lead Agency) with the intent of
subcontracting TGYS-related services with their community providers (Partner Agencies).
4. Allocates 50% or more of the budget to the Partner Agencies. The Lead Agency may not
use more than 50% of the budget for oversight, administrative costs, and providing
direct services to clients.
5. Has a Memorandum of Understanding (MOU) with each Partner Agency.
Exhibit A2: Statement of Work
Page 2 of 9
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
H. Multi -Agency: A grantee that works as a collaborative and meets ALL the following
requirements:
1. Has an established collaborative partnership between two or more agencies for the
purpose of providing community -based services.
2. Has one Lead Agency subcontracting other agencies, which are referred to as "Partner
Agencies." The Lead Agency is expected to:
i. Serve as the liaison to TGYS as the primary contact and coordinate and submit all
required TGYS reports for Partner Agencies.
ii. Manage and coordinate all TGYS fiscal procedures for Partner Agencies.
iii. Conduct program monitoring with Partner Agencies to ensure alignment with the
TGYS.
iv. Coordinate TGYS-related evaluation processes with the Partner Agencies.
v Allocate 50% or more of the budget to the Partner Agencies. The Lead Agency may
not use more than 50% of the budget for oversight, administrative costs, and
providing direct services to clients.
3. Has a Memorandum of Understanding (MOU) with each Partner Agency.
I. Positive Youth Development (PYD): An intentional, pro -social approach that engages
youth within their communities, schools, organizations, peer groups, and families in a
manner that is productive and constructive; recognizes, utilizes, and enhances youths'
strengths; and promotes positive outcomes for young people by providing opportunities,
fostering positive relationships, and furnishing the support needed to build on their
leadership strengths.
J. SDOP: Student Dropout Prevention
K. Strengthening Families: A research -informed approach to increase family strengths,
enhance child development, and reduce the likelihood of child abuse and neglect. It is based
on engaging families, programs, and communities in building five key Protective Factors:
parental resilience, social connections, knowledge of parenting and child development,
concrete support in times of need, and social and emotional competence of children
L. TGYS: Tony Grampsas Youth Services program and the term used to refer to the State in this
Exhibit.
M. TGYS Grantee: A community -based organization receiving a TGYS grant and the term used
to refer to the Contractor in this Exhibit A.
N. YCVP: Youth Crime and Violence Prevention
3. Requirements
A. The Contractor shall negotiate in good faith with TGYS for any additional activities that may
Exhibit A2: Statement of Work
Page 3 of 9
Docusign Envelope ID: 5FCF3338-71A0-4548-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
be required beyond the existing Statement of Work (SOW) activities and Grantee Work Plan
in this Contract, which may become necessary in the event of changes in TGYS funding or
legislative initiatives that are implemented over the course of this Contract.
B. The Contractor shall ensure all deliverables, documents, and calculations are complete,
accurate, and easy to understand.
C. The Contractor shall maintain confidentiality in all matters related to internal policy
discussions, contractual issues, price negotiations, confidential medical information,
Department financial information, and advance knowledge of legislation. In addition to all
other confidentiality requirements of the Contract, the Contractor shall also consider and
treat any such information as confidential and shall only disclose it in accordance with the
terms of the Contract.
D. In addition to the terms contained in Section 8 of the Contract, the Contractor shall protect
the confidentiality of all client or participant records and other materials that are
maintained in accordance with this Contract. Except for purposes directly connected with
the administration of this Contract, no information about or obtained from any client or
participant shall be disclosed in a form identifiable with the client or participant without the
prior written consent of the client or participant, or the parent or legal guardian of a minor
client or participant, with the exception of information protected by Colorado statute as it
applies to confidentiality for adolescent services, in which case the adolescent minor, and
not the parent or legal guardian, must provide consent or as otherwise properly ordered by a
court of competent jurisdiction. The Contractor shall have written policies governing access,
duplication, and dissemination of all such information. The Grantee shall advise its
employees, agents, and any sub -agencies or subcontractors they are subject to these
confidentiality requirements.
E. The Contractor shall maintain a mandatory reporting policy, pursuant to C.R.S. 19-3-304,
requiring staff and volunteers to report known or suspected child abuse and neglect to the
child abuse hotline 1 -844 -CO -4 -KIDS.
E Per CRS § 24-102-206, all Contractors, including Partner Agencies, are required to disclose
information about where services will be performed under this Contract. The Contractor
shall meet the State of Colorado insurance requirements and provide and maintain current
insurance certificate documentation in the TGYS database with the State of Colorado or
TGYS listed as a Certificate Holder.
G. The Contractor shall maintain a criminal background check policy for all staff working
directly with children and/or youth that shall minimally include, but not be limited to,
completion of a criminal history background check and notifications of convictions that
exclude candidates from hire.
Exhibit A2: Statement of Work
Page 4 of 9
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
H. The Contractor shall attend the annual TGYS Grantee meeting each year of grant funding
during the three-year grant cycle.
I. The Contractor shall participate in a minimum of one 2-3 hour site visit per grant cycle with
TGYS staff. When possible, the site visit will occur annually and in person. However, if
circumstances prohibit an in -person site visit, a virtual site visit may suffice.The site visit
may include:
1. A review of Contract compliance, budgets, and work plan progress,
2. A minimum of 30 minutes of program observation or an opportunity for TGYS to meet
with participants being served by the program,
3. A meeting with program staff, Executive Director, and fiscal agent (Multi- and
Intermediary Agencies may have multiple site visits for Partner Agencies at the
discretion of TGYS staff), and
4. A spot check on staff and volunteer background checks.
J. The Contractor shall only include allowable costs when building the budget for the contract.
The list of Allowable and Unallowable Costs can be found on the TGYS website:
https: / /d rive. eoogle. com /file/d/ 1 SetRYBhRwzeMEEKoErGzVQobFNMP7iWA/view?usp=sharing
K. The Contractor shall attend all required TGYS Training and Technical Assistance (T/TA)
opportunities, which may include:
1. Positive Youth Development
2. Strengthening Families
3. Equity, Diversity, and Inclusion
4. Implementation Science
L. The Contractor shall update any staff contact information changes in the TGYS Salesforce
database and inform TGYS of key program staff changes in a timely manner.
M. The Contractor shall submit all Work Plan modifications via email to their assigned TGYS
Program Specialist for approval at least 60 days prior to the end of the Contract period.
TGYS must approve all modifications to the Grantee's Work Plan and may require a
modification to the Contract.
N. New Programs, New Sites for Programs, and Partner Agency Changes:
1. For Contractor implementing new programs, the Contractor shall have six months from
the date the grant is awarded to commence the program and/or have subcontracts or
Memorandums of Understanding (MOU's), when warranted, in place.
Exhibit A2: Statement of Work
Page 5 of 9
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
2. For Contractor who lose their program locations/sites, lose their MOU's, or must stop
their program(s) for any reason during the Contract period, the Contractor shall notify
TGYS of the change within 30 days and shall have 90 days from the date of the
termination to secure a new location/site, establish a new MOU, and/or have the
program(s) operating.
3. For Contractor who lose a Partner Agency for any reason during the Contract period, the
Contractor shall notify TGYS of the change within 30 days and work with TGYS staff to
adjust their budget and determine next steps for continuing program operations.
O. In the event of unsatisfactory performance, the Contractor agrees to timely execution of an
Amendment to reduce the budget if so requested by the State.
P. If the Contractor fails to utilize all contract dollars prior to the Contract expiration date,
those dollars will revert to the State. The Contractor shall not utilize those dollars in any
extended terms the State may award beyond the current year. In this event, the Contractor
agrees to timely execution of an Amendment to reduce the budget accordingly if so
requested by the State.
4. Reporting Requirements
A. The Contractor shall submit a mid -year report to TGYS by January 17, unless an extension is
requested ahead of time and approved by TGYS. This report included but is not limited to,
goals, narrative questions, and additional questions as requested by TGYS. The report covers
information for the work completed July 1 through December 31.
B. The Contractor shall submit a Year -End report to TGYS by July 16, 2026, unless an extension
is requested ahead of time and approved by TGYS. This report included but is not limited to,
goals, narrative questions, and additional questions as requested by TGYS. The report covers
information for the work completed July 1 through June 30. Please note that any dates in
this SOW beyond the end date of the Contract are for informational purposes only.
C. Accuracy: The Contractor shall submit accurate Reports. If TGYS reviews a report and finds
any errors, the Contractor shall submit corrections to the errors within five (5) business days
of TGYS notification.
D. Evaluation Requirements: The Contractor shall participate in the TGYS evaluation, which
includes both an Outcome Evaluation and Implementation Evaluation, conducted by the
TGYS contracted evaluator, University of Denver, Butler Institute for Families or other
contract evaluator as designated by the State (Evaluator). Participation includes:
Exhibit A2: Statement of Work
Page 6 of 9
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
1. Collecting and submitting data for the outcome evaluation to Evaluator by the due date
provided by Evaluator. Any extensions to this due date must be approved in writing by
Evaluator or TGYS. The percentage of participants who meet post-test goal levels on
outcome measures may serve as an additional marker of success for Grantees and may
be used for annual evaluation purposes.
2. Attending (in person or virtually) evaluation training and technical assistance provided
by Evaluator.
E. Backup Documentation Et Monitoring: The Contractor shall keep client records and other
data collection materials related to TGYS reports and evaluations. TGYS shall conduct
programmatic performance monitoring through review of documentation reflective of
performance, including mid -year and year-end reports, TGYS Evaluator reports, information
gathered during site visits, timeliness of communication, and other documentation as
applicable and report performance findings to the TGYS Board. The TGYS Board has the
authority to modify, reduce, or terminate funding or modify the terms of the grant based on
any of these performance findings.
1. The Contractor shall be notified in writing within 30 calendar days of discovery of a
compliance issue. Within 45 calendar days of discovery, the Contractor and TGYS shall
collaborate, when appropriate, to determine the action necessary to rectify the
compliance issue and determine when the action(s) must be completed. The action and
timeline for completion shall be documented in writing. If extenuating circumstances
arise that require an extension to the timeline, the Grantee must email a request to the
TGYS Contracts Et Fiscal Specialist to receive approval for an extension. If the Contractor
fails to meet expectations of the agreed upon compliance resolution plan, including any
agreed upon modifications of such a plan, TGYS may exercise its rights under the
Remedies section of the General Provisions of this Contract.
5. Payment
A. Monthly Reimbursement: The Contractor shall request reimbursement monthly for expenses
incurred that are related to the work plan and budget incorporated in this contract. All
expenditures must be reasonable and necessary for the performance of this Contract and
must comply with the State of Colorado fiscal guidelines and rules.
1. The Contractor shall be reimbursed for travel in accordance with the State of Colorado
Mileage Reimbursement Rate per CRS 24-9-104 found here:
https://www.colorado.gov/pacific/osc/mileage-reimbursement-rate. Invoices shall state
the number of miles traveled and provide any additional information necessary to verify
the mileage was calculated pursuant to this policy.
B. Invoice Submission: The Contractor shall submit monthly invoices via the Salesforce
database.
Exhibit A2: Statement of Work
Page 7 of 9
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
C. Due Dates: The Contractor shall submit invoices by the 10th of the month following the
reimbursement period, unless an alternate day is requested in writing by the Contractor and
approved by TGYS. If the 10th of the month falls on a weekend or State holiday, the
Contractor shall submit by the following business day. The final invoice shall be submitted
earlier to account for State processing. The due dates are as follow:
1. July Reimbursement Form is due August 12th.
2. August Reimbursement Form is due September 10th.
3. September Reimbursement Form is due October 10th.
4. October Reimbursement Form is due November 12th.
5. November Reimbursement Form is due December 10th.
6. December Reimbursement Form is due January 10th.
7. January Reimbursement Form is due February 10th.
8. February Reimbursement Form is due March 10th.
9. March Reimbursement Form is due April 10th.
10.April Reimbursement Form is due May 12th.
11. May Reimbursement Form is due June 10th.
12. June Reimbursement Form is due July 3rd.
D. Final Invoice: Final invoices will be paid upon TGYS receiving the Contractor's year-end
report, insurance certificate, and required evaluation.
E. Budget Modifications: The Contractor shall submit up to two budget modifications via email
to their assigned Program Specialist at least 30 days prior to the end of the Contract period.
Any request for modifications to the budget which are greater than 10% of the budget or an
addition of line items not previously approved require TGYS's approval and may require a
modification to the Contract.
F. Budget Reallocations: The Contractor may reallocate funds between the budget categories
of this contract, up to 10% of the total contract amount, upon written approval by TGYS,
without a contract amendment. Any allowable reallocation is still subject to the limitations
of the Not to Exceed and the Maximum amount Available per Fiscal Year.
G. In the event TGYS has additional funding available for allocation to a pooled General
Administrative Expenditure (GAE), payment to Contractor shall be made from available
funds encumbered and shared across multiple contractors. The State may increase or
decrease the total funds encumbered at its sole discretion and without formal notice to the
contractor. No minimum payment is guaranteed to Contractor. The liability of the State for
such payments is limited to the encumbered amount remaining of such funds. In the event
TGYS has additional funding available for allocation, the Contractor shall:
1. Request funding via the process set forth by TGYS staff
2. Abide by all requirements set forth by TGYS staff for any additional funding
Exhibit A2: Statement of Work
Page 8 of 9
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Exhibit A2: Statement of Work
3. Submit invoices and any other additional work in a timely manner as set forth by TGYS
staff
H Backup Documentation Et Monitoring: The Contractor shall keep financial records and other
financial materials related to the Reimbursement Forms in accordance with Contract
General Provision #7. The Contractor shall submit these records to TGYS for monitoring
efforts upon TGYS's request for a desk audit, which will be required a minimum of one time
during the three-year grant cycle and additionally if deemed necessary by TGYS. The
documentation includes:
1. Memorandum of Understanding (MOU) with each partner agency (if applicable)
2. Supporting documentation to substantiate invoices, including receipts and time and
effort tracking
Exhibit A2: Statement of Work
Page 9of9
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Agency Legal Name
DBA
salesforce
BG-0001210
Exhibit B2 - Budget
Total SFY26 Budget: $450,000.00
Budget Name BG-0001210 Budget Period 07-01-2025 to 06-30-2026
Program 25Weld County Dept of Human Services Status Approved
Wraparound Program (WCDHS
Wraparound)
Weld County Department of Human
Services
Fiscal Year 2026
Personnel Services
Total Personnel $291,704.79
Services Match/In-
Kind
Supplies & Operating
Total Supplies & $935.76
Operating Match/In-Ki
Travel
Total Travel Match/In- $0.00
Kind
Contractual (payments to third parties or entities)
Total Contractual $0.00
Match/In-Kind
Indirect
Total indirect $0.00
Match/In-Kind
Totals
Total Program Cost $742,640.55
Total Agency Budget
TGYS Request 61%
Program Budget, if
Awarded
TGYS Request 100%
Agency Budget, if
Awarded
Created By Julie Witkowski, 3/28/2025, 12:04 PM
Total Personnel $373,116.26
Services TGYS
Request
Total Supplies & $26,178.80
Operating TGYS
Request
Total Travel TGYS $20,714.94
Request
Total Contractual $29,990.00
TGYS Request
Total Indirect TGYS $0.00
Request
Total Match/In-Kinds $0.00
Total Transferred This $0.00
Fiscal Year
Remaining TGYS $450,000.00
Request
Last Modified By Sean Dean, 4/3/2025, 10:46 AM
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
Budget Line Items
BLI-0013597
Record Type Expenditure Contractual
Position Title
Item Consultation for Medicaid Billing
Total TGYS Request $2,500.00
Remaining TGYS Request $2,500.00
BLI-0013603
Record Type Expenditure Contractual
Position Title
Item Program Consultation for youth with special needs
Total TGYS Request $10,000.00
Remaining TGYS Request $10,000.00
BLI-0013604
Record Type Expenditure Contractual
Position Title
Item Behavioral Assessment and Parent Training for ABA Services
Total TGYS Request $7,990.00
Remaining TGYS Request $7,990.00
BLI-0013605
Record Type Expenditure Contractual
Position Title
Item Developmental and Psychological Testing
Total TGYS Request $9,500.00
Remaining TGYS Request $9,500.00
BLI-0013592
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 1
Item
Total TGYS Request $56,230.25
Remaining TGYS Request $56,230.25
BLI-0013593
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 2
Item
Total TGYS Request $56,225.53
Remaining TGYS Request $56,225.53
BLI-0013594
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 3
Item
Total TGYS Request $72,470.07
Remaining TGYS Request $72,470.07
BLI-0013595
Record Type Expenditure Personnel Service
Position Title Wraparound Facilitator 4
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
Item
Total TGYS Request $79,628.30
Remaining TGYS Request $79,628.30
BLI-0013596
Record Type Expenditure Personnel Service
Position Title Wraparound Supervisor
Item
Total TGYS Request $77,667.06
Remaining TGYS Request $77,667.06
BLI-0013608
Record Type Expenditure Personnel Service
Position Title Family Resource Division Director
Item
Total TGYS Request $30,895.05
Remaining TGYS Request $30,895.05
BLI-0013591
Record Type Expenditure Supplies & Operating
Position Title
Item Telephones
Total TGYS Request $4,678.80
Remaining TGYS Request $4,678.80
BLI-0013598
Record Type Expenditure Supplies & Operating
Position Title
Item Supplies & Marketing Material
Total TGYS Request $2,500.00
Remaining TGYS Request $2,500.00
BLI-0013599
Record Type Expenditure Supplies & Operating
Position Title
Item Functional Assessment Systems
Total TGYS Request $1,500.00
Remaining TGYS Request $1,500.00
BLI-0013601
Record Type Expenditure Supplies & Operating
Position Title
Item Training for Wraparound Facilitators
Total TGYS Request $0.00
Remaining TGYS Request $0.00
BLI-0013602
Record Type Expenditure Supplies & Operating
Position Title
Item Incentives, Food and Social Engagement
Total TGYS Request $10,000.00
Remaining TGYS Request $10,000.00
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
BLI-0013607
Record Type Expenditure Supplies & Operating
Position Title
Item Respite
Total TGYS Request $7,500.00
Remaining TGYS Request $7,500.00
BLI-0013600
Record Type Expenditure Travel Mileage
Position Title
Item Mileage compensation
Total TGYS Request $9,714.94
Remaining TGYS Request $9,714.94
BLI-0013606
Record Type Expenditure Travel Other
Position Title
Item Client Transportation
Total TGYS Request $10,000.00
Remaining TGYS Request $10,000.00
BLI-0013609
Record Type Expenditure Travel Other
Position Title
Item Tolls
Total TGYS Request $1,000.00
Remaining TGYS Request $1,000.00
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
SO
COLORADO
Office of Children,
Youth Er Families
Division of Community Programs
Exhibit C2 - Work Plan
Tony Grampsas Youth Services Program
Weld County Weld County Department of Human Services
Complete each chart for the population type identifying the total numbers of
unduplicated participants projected to be served.*
*If included in "Hispanic," do not include in any other race/ethnicity category
Children (0-8)
White
Black
Hispanic
Asian/Pacific
Islander/
Native
Hawaiian
Native
American/
Alaska
Native
Middle
Eastern/
North
African
Two or
More
Races
Total
Male
5
5
3
13
Female
5
5
3
13
Other
Gender
Identity
Youth (9-18)
White
Black
Hispanic
Asian/Pacific
Islander/
Native
Hawaiian
Native
American/
Alaska
Native
Middle
Eastern/
North
African
Two or
More
Races
Total
Male
10
3
5
5
23
Female
10
3
5
5
23
Other
Gender
Identity
2
2
2
2
8
TGYS SFY26 Work Plan I Page 1
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Young Adults (19-24)
White
Black
Hispanic
Asian/Pacific
Islander/
Native
Hawaiian
Native
American/
Alaska
Native
Middle
Eastern/
North
African
Two or
More
Races
Total
Male
5
2
5
1
1
14
Female
5
2
5
1
1
14
Other
Gender
Identity
2
1
2
1
1
7
Parents / Guardians
White
Black
Hispanic
Asian/Pacific
Islander/
Native
Hawaiian
Native
American/
Alaska
Native
Middle
Eastern/
North
African
Two or
More
Races
Total
All
60
10
50
10
130
Other Community Members
White
Black
Hispanic
Asian/Pacific
Islander/
Native
Hawaiian
Native
American/
Alaska
Native
Middle
Eastern/
North
African
Two or
More
Races
Total
All
Mentors (Mentoring Grantees Only)
White
Black
Hispanic
Asian/Pacific
Islander/
Native
Hawaiian
Native
American/
Alaska
Native
Middle
Eastern/
North
African
Two or
More
Races
Total
All
Identified Population Total
245
TGYS SFY26 Work Plan I Page 2
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Identify the county and the total numbers of unduplicated participants projected
to be served per county
County
Name:
#s to be
served:
County
Name:
#s to be
served:
County
Name:
#s to be
served:
Adams
Fremont
Morgan
Alamosa
Garfield
Otero
Arapahoe
Gilpin
Ouray
Archuleta
Grand
Park
Baca
Gunnison
Phillips
Bent
Hinsdale
Pitkin
Boulder
Huerfano
Prowers
Broomfield
Jackson
Pueblo
Chaffee
Jefferson
Rio Blanco
Cheyenne
Kiowa
Rio Grande
Clear Creek
Kit Carson
Routt
Conejos
La Plata
Saguache
Costilla
Lake
San Juan
Crowley
Larimer
San Miguel
Custer
Las Animas
Sedgwick
Delta
Lincoln
Summit
Denver
Logan
Teller
Dolores
Mesa
Washington
Douglas
Mineral
Weld
245
Eagle
Moffat
Yuma
El Paso
Montezuma
Southern Ute
Elbert
Montrose
Ute Mountain
Ute
Total
245
TGYS SFY26 Work Plan I Page 3
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
TGYS Shared Goals
Goal
Increase connections to caring adults
Activities to Reach Goal
Output
Outcomes
Timeline
There are four (4) phases in
The Wraparound Facilitator will
Children and youth participating
The average HFW
the High -Fidelity Wraparound
produce a SNCD for all
in WCDHS Wraparound will
case is 12 to 18
(HFW) process: The
families/cases. For some cases
experience an increase in the
months long, with
Engagement Phase, The
there will be separate SNCD's for
number of caring adults regularly
rolling enrollment.
Planning Phase, The
split households, or for youth
engaged with them, by an
The Engagement
Implementation Phase, and the
and their caregivers. They will
average of two (2) additional
Phase of Wraparound
Transition Phase. Activities that
compile a CFT contact list and
adults per involved child/youth.
lasts about four (4) to
increase a child's/youth's
keep this updated and distribute
They will also experience an
six (6) weeks. Crisis
connection to caring adults are
to the team as needed. The
increase in the time spent with
stabilization needs
present in all four (4) phases.
Wraparound Facilitator will run
caring adults, by an average of
and engagement
Activities: 1) Write a thorough
monthly Wraparound meetings
two (2) additional encounters
challenges can
social history covering all
and will produce written notes
per month, per involved
increase the duration
domains of life called the
documenting the meeting,
child/youth. This will be
of the Engagement
Strengths, Needs, and Culture
referred to as the Wraparound
confirmed through data
Phase. During the
Discovery (SNCD), with the
input and approval of the
Plan. This will be shared with
the team and updated monthly.
collected via a survey delivered
to child(ren)/youth, and
Engagement Phase,
the Wraparound
child/youth and/or caregivers.
They will also run Crisis
caregivers at the beginning of
Facilitator introduces
2) Identify potential natural
supports and caring adults in
Stabilization and Crisis
Prevention Planning meetings as
the Wraparound case while
they're in the Engagement Phase
the child/youth,
family, and
SNCD. 3) Build the Child It
needed, and produce written
and delivered again at the end of
professionals already
Family Team (CFT or team) and
include involved professionals,
natural supports and other
documentation of the meeting,
referred to as the Crisis
Stabilization Plan and the Crisis
the Wraparound case while
they're in the Transition Phase.
For the purpose of this data
involved to the HFW
model, the SNCD is
written, the team is
potential caring adults. 4)
Prevention Plan. These plans are
collection, WCDHS Wraparound
identified, the first
Engage involved professionals,
all actionable. They are tracked
defines a "caring adult" as an
meeting agenda is
TGYS SFY26 Work Plan I Page 4
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
natural supports and other
by the Wraparound Facilitator to
adult with whom the child/youth
written, and the first
potential caring adults in
monthly Wraparound meetings
ensure that they are relevant,
action steps are being met, and
has a positive relationship
and/or the adult cares for the
Wraparound meeting
is scheduled. Crisis
and incorporate them into the
barriers to plan implementation
child. Child/youth encounters
Stabilization needs
Wraparound Plan, Crisis
or meeting action steps are
with a caring adult are defined
can be addressed at
Stabilization and/or Crisis
addressed in a timely manner.
as focused, positive time spent
any point in the
Prevention Plan, and Transition
The Wraparound Facilitator will
together such that mutually
wraparound process.
Plans. 5) Encourage and
make referrals and facilitate the
satisfying connections are
The Planning Phase
support plans that create
child's/youth's and family's
created and maintained.
occurs next and lasts
opportunities for caring adults,
child(ren)/youth to interact
connection to resources and
supports per the Wraparound
for about a month as
the team meets to
positively with each other to
Plan. At case closure, the
create the first
build and maintain connection.
Wraparound Facilitator will run a
iteration of the
The Wraparound Facilitator is
responsible to complete,
monitor and modify each of
Transition Meeting and provide
written documentation of the
team's achievements and
Wraparound Plan,
which thoughtfully
addresses prioritized
these activities while the
celebrations, an updated CFT
needs and short term
Wraparound case remains
contact list, and an updated
goals with strategies
open.
Crisis Prevention Plan. They will
coordinate a celebration for
completion of Wraparound for
the family and their team as
well.
informed by the
entire team, and the
child, youth, and
family's voice and
choice. The
Implementation Phase
of Wraparound is the
longest phase. It
typically lasts for
several months as the
team implements and
updates the plans
TGYS SFY26 Work Plan I Page 5
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
created in monthly
Wraparound
meetings. The
Transition Phase of
Wraparound is an
opportunity for the
child/youth, family
and team to plan for
how the family will
prevent and address
crises and prioritize
and address needs,
when WCDHS
Wraparound is no
longer open with the
family. This phase
usually occurs about
two (2) months prior
to the Wraparound
case closing but it can
last longer if the
family and team need
more time to plan and
prepare for transition
out of Wraparound.
Goal
Increase connections to positive peer relationships, social networks, and social
supports
TGYS SFY26 Work Plan I Page 6
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Activities to Reach Goal
Output
Outcomes
Timeline
The average HFW
There are four (4) phases in the
The Wraparound Facilitator will
Children and youth participating
case is 12 to 18
Wraparound process: The
produce a SNCD for all
in WCDHS Wraparound will
months long, with
Engagement Phase, The Planning
families/cases. For some cases
experience an increase in the
rolling enrollment.
Phase, The Implementation
Phase, and the Transition Phase.
there will be separate SNCD's
for split households, or for youth
number of positive peer
connections they have, by an
The Engagement
Phase of Wraparound
lasts about four (4) to
Activities that increase a
and their caregivers. They will
average of two (2) additional
six (6) weeks. Crisis
child's/youth's connection to
compile a CFT contact list and
peers per involved child/youth.
stabilization needs
positive peer relationships,
social networks, and social
keep this updated and distribute
to the team as needed. The
They will also experience an
increase in their involvement
and engagement
challenges can
supports are present in all four
Wraparound Facilitator will run
with social networks by an
increase the duration
(4) phases. Activities: 1) Write
monthly Wraparound meetings
average of two (2) additional
of the Engagement
Phase. During the
the SNCD with the input and
approval of the child/youth
and/or caregivers. 2) Identify
and will produce written notes
documenting the meeting,
referred to as the Wraparound
networks and an increase in their
receipt of social supports by two
(2) per month. This will be
Engagement Phase,
the Wraparound
Facilitator introduces
positive peer relationships,
social networks, social supports,
and deficits in these, through
Plan. This will be shared with
the team and updated monthly.
They will also run Crisis
confirmed through data
collected via a survey delivered
to child(ren)/youth and
the child/youth,
family, and
professionals already
careful review of the SNCD. 3)
Stabilization and Crisis
caregivers at the beginning of
involved to the HFW
model, the SNCD is
Build the CFT and invite
Prevention Planning meetings as
the Wraparound case while
written, the team is
representatives from social
needed, and produce written
they're in the Engagement Phase
identified, the first
networks and social supports as
necessary. 4) Assist the family in
documentation of the meeting,
referred to as the Crisis
and delivered again at the end of
the Wraparound case while
meeting agenda is
written, and the first
identifying needs related to their
Stabilization Plan and the Crisis
they're in the Transition Phase.
Wraparound meeting
child's connection to positive
Prevention Plan. These plans are
For this data collection, WCDHS
is scheduled. Crisis
peer relationships, social
all actionable. They are tracked
Wraparound defines a "positive
Stabilization needs
can be addressed at
networks, and social supports, so
by the Wraparound Facilitator to
peer connection" as a friend or
any point in the
that these can be addressed in
the Wraparound meetings and
ensure that they are relevant,
action steps are being met, and
acquaintance with whom the
child has regular contact, and
wraparound process.
The Planning Phase
TGYS SFY26 Work Plan I Page 7
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Wraparound plans. 5) Encourage
and support plans that create
access and opportunity for the
child/youth to create and
maintain positive peer
relationships and connection to
social networks and social
supports. The Wraparound
Facilitator is responsible to
complete, monitor and modify
each of these activities while the
Wraparound case remains open.
barriers to plan implementation
or meeting action steps are
addressed in a timely manner.
The Wraparound Facilitator will
make referrals and facilitate the
child's/youth's and family's
connection to resources and
supports per the Wraparound
Plan. At case closure, the
Wraparound Facilitator will run a
Transition Meeting and provide
written documentation of the
team's achievements and
celebrations, an updated CFT
contact list, and an updated
Crisis Prevention Plan. They will
coordinate a celebration for
completion of Wraparound for
the family and their team as
well.
who has a positive influence on
the child/youth. Social
Networks include networks such
as religious/spiritual
communities, clubs, therapeutic
groups, schools, community
organizations, etc. Social
supports are defined as
emotional (e.g., expressions of
empathy, love, trust and caring),
instrumental (e.g., tangible aid
and service) and informational
(e.g., advice, suggestions, and
information).
occurs next and lasts
for about a month as
the team meets to
create the first
iteration of the
Wraparound Plan,
which thoughtfully
addresses prioritized
needs and short term
goals with strategies
informed by the
entire team, and the
child, youth, and
family's voice and
choice. The
Implementation Phase
of Wraparound is the
longest phase. It
typically lasts for
several months as the
team implements and
updates the plans
created in monthly
Wraparound
meetings. The
Transition Phase of
Wraparound is an
opportunity for the
child/youth, family
and team to plan for
how the family will
prevent and address
crises and prioritize
and address needs,
when WCDHS
TGYS SFY26 Work Plan I Page 8
Docusign Envelope ID: 5FCF3338-71A0-454B-BC44-DC7ABF0D032D
Wraparound is no
longer open with the
family. This phase
usually occurs about
two (2) months prior
to the Wraparound
case closing but it can
last longer if the
family and team need
more time to plan and
prepare for transition
out of Wraparound.
Prevention Area Specific Goals
Goal
Increase identification of family needs and connections to appropriate services
Activities to Reach Goal
Output
Outcomes
Timeline
The average HFW
There are four (4) phases in
The Wraparound Facilitator will
Families participating in WCDHS
case is 12 to 18
the Wraparound process: The
produce a SNCD for all
Wraparound will experience an
months long, with
Engagement Phase, The
families/cases. For some cases
increase in identified needs by
rolling enrollment.
Planning Phase, The
Implementation Phase, and the
there will be separate SNCD's
for split households, or for youth
an average of three (3)
additional needs per
The Engagement
Phase of Wraparound
lasts about four (4) to
Transition Phase. Activities that
and their caregivers. They will
family/case. They will also
six (6) weeks. Crisis
increase identification of
compile a CFT contact list and
experience an increase in their
stabilization needs
family needs and connections
keep this updated and distribute
connection to appropriate
and engagement
to appropriate services are
to the team as needed. The
services by an average of two (2)
challenges can
present in all four (4) phases.
Wraparound Facilitator will run
additional services per
increase the duration
Activities: 1) Write the SNCD
monthly Wraparound meetings
family/case. This will be
of the Engagement
Phase. During the
with the input and approval of
and will produce written notes
confirmed through data
Engagement Phase,
TGYS SFY26 Work Plan I Page 9
Docusign Envelope ID: 5FCF3338-71A0-4548-BC44-DC7ABFOD032D
the child/youth and/or
caregivers. Strengths and
needs identified by
professional stakeholders are
also included in the SNCD. 2)
Identify family needs through
careful review of the SNCD. 3)
Build the CFT that includes
professional stakeholders and
supports, in addition to the
child/youth and family as
necessary, so that they can
assist in identifying and
prioritizing needs and
short-term goals. 4) Facilitate
Wraparound meetings where
participants brainstorm
strategies, such as appropriate
services, to pair with the
family to meet needs. 5)
Assign action steps to meeting
participants based on the
strategies identified and
chosen by the team. The
Wraparound Facilitator will
follow up between meetings to
ensure those participants
assigned action steps are
following through on
commitments and to assist in
documenting the meeting,
referred to as the Wraparound
Plan. This will be shared with
the team and updated monthly.
They will also run Crisis
Stabilization and Crisis
Prevention Planning meetings as
needed, and produce written
documentation of the meeting,
referred to as the Crisis
Stabilization Plan and the Crisis
Prevention Plan. These plans are
all actionable. They are tracked
by the Wraparound Facilitator to
ensure that they are relevant,
action steps are being met, and
barriers to plan implementation
or meeting action steps are
addressed in a timely manner.
The Wraparound Facilitator will
make referrals and facilitate the
child's/youth's and family's
connection to resources and
supports per the Wraparound
Plan. At case closure, the
Wraparound Facilitator will run a
Transition Meeting and provide
written documentation of the
team's achievements and
celebrations, an updated CFT
collected via a survey delivered
to child(ren)/youth, and
caregivers at the beginning of
the Wraparound case while
they're in the Engagement Phase
and delivered again at the end of
the Wraparound case while
they're in the Transition Phase.
For this data collection, WCDHS
Wraparound defines a "need" as
a lack of something essential for
an individual's or a family's
well-being, functioning, or
quality of life, requiring
intervention or support to
address the deficit.
"Appropriate Services" include
mental and behavioral health
treatment and support, crisis
stabilization support (e.g.,
housing, childcare, healthcare,
and financial assistance),
educational advocacy (e.g., IEPs
and 504 plans, transportation),
and referral and resource
coordination.
the Wraparound
Facilitator introduces
the child/youth,
family, and
professionals already
involved to the HFW
model, the SNCD is
written, the team is
identified, the first
meeting agenda is
written, and the first
Wraparound meeting
is scheduled. Crisis
Stabilization needs
can be addressed at
any point in the
wraparound process.
The Planning Phase
occurs next and lasts
for about a month as
the team meets to
create the first
iteration of the
Wraparound Plan,
which thoughtfully
addresses prioritized
needs and short term
goals with strategies
informed by the
entire team, and the
child, youth, and
family's voice and
choice. The
Implementation Phase
of Wraparound is the
TGYS SFY26 Work Plan I Page 10
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
problem solving if they
contact list, and an updated
longest phase. It
encounter barriers to meeting
Crisis Prevention Plan. They will
typically lasts for
their action steps. These
coordinate a celebration for
several months as the
efforts include referrals and
connection to services and
completion of Wraparound for
the family and their team as
team implements and
updates the plans
supports included in the
su PP
well.
created in monthly
Wraparound
Wraparound Plan. The
meetings. The
Wraparound Facilitator is
Transition Phase of
responsible to complete,
monitor and modify each of
Wraparound is an
opportunity for the
these activities while the
Wraparound case remains
child/youth, family
and team to plan for
how the family will
open.
prevent and address
crises and prioritize
and address needs,
when WCDHS
Wraparound is no
longer open with the
family. This phase
usually occurs about
two (2) months prior
to the Wraparound
case closing but it can
last longer if the
family and team need
more time to plan and
prepare for transition
out of Wraparound.
Goal
Increase family and child social and emotional skills
TGYS SFY26 Work Plan I Page 11
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Activities to Reach Goal
Output
Outcomes
Timeline
The average HFW
There are four (4) phases in the
The Wraparound Facilitator will
Families and child(ren)/youth
case is 12 to 18
Wraparound process: The
produce a SNCD for all
participating in WCDHS
months long, with
Engagement Phase, The Planning
families/cases. For some cases
Wraparound will experience an
rolling enrollment.
Phase, The Implementation
there will be separate SNCD's
increase in their social and
The Engagement
Phase, and the Transition Phase.
for split households, or for youth
emotional skills, as evidenced
Phase of Wraparound
lasts about four (4) to
Activities that increase the
and their caregivers. They will
through their increased ability to
six (6) weeks. Crisis
family's and child's/youths social
compile a CFT contact list and
effectively resolve conflict, their
stabilization needs
and emotional skills are present
in all four (4) phases. Activities:
keep this updated and distribute
to the team as needed. The
improved distressed tolerance,
and improved communication.
and engagement
challenges can
1) Write the SNCD with the input
Wraparound Facilitator will run
This will be confirmed through
increase the duration
and approval of the child/youth
monthly Wraparound meetings
data collected via a survey
of the Engagement
and/or caregivers. 2) Identify
and will produce written notes
delivered to child(ren)/youth,
Phase. During the
Engagement Phase,
social and emotional skills, and
deficits in these, through careful
documenting the meeting,
referred to as the Wraparound
and caregivers at the beginning
of the Wraparound case while
the Wraparound
Facilitator introduces
review of the SNCD. 3) Build the
Plan. This will be shared with
they're in the Engagement Phase
the child/youth,
CFT and invite stakeholders and
the team and updated monthly.
and delivered again at the end of
family, and
professionals who have relevant
They will also run Crisis
the Wraparound case while
professionals already
insight and input regarding the
Stabilization and Crisis
they're in the Transition Phase.
involved to the HFW
model, the SNCD is
family's and child's/youths social
Prevention Planning meetings as
The survey will prompt them to
written, the team is
and emotional skills. 4) Assist
needed, and produce written
rate their conflict resolution
identified, the first
the family in identifying needs
related to theirs and the
documentation of the meeting,
referred to as the Crisis
skills, communication skills, and
distress tolerance on a scale of
meeting agenda is
written, and the first
child's/youth's social and
emotional skill set, so that these
Stabilization Plan and the Crisis
Prevention Plan. These plans are
Poor, Fair, Good, Very Good,
Excellent. We anticipate that all
Wraparound meeting
is scheduled. Crisis
can be addressed in the
all actionable. They are tracked
families participating in WCDHS's
Stabilization needs
can be addressed at
Wraparound meetings and
by the Wraparound Facilitator to
Wraparound program will see
any point in the
Wraparound plans. 5) Encourage
and support plans that provide
ensure that they are relevant,
action steps are being met, and
improvement from Poor and Fair
skills, to Good and Very Good
wraparound process.
The Planning Phase
TGYS SFY26 Work Plan I Page 12
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
opportunities to increase the
family's and child's/youth's
social and emotional skills. The
Wraparound Facilitator is
responsible to complete, monitor
barriers to plan implementation
or meeting action steps are
addressed in a timely manner.
The Wraparound Facilitator will
make referrals and facilitate the
skills, at program completion.
occurs next and lasts
for about a month as
the team meets to
create the first
iteration of the
Wraparound Plan,
and modify each of these
child's/youth's and family's
which thoughtfully
activities while the Wraparound
connection to resources and
addresses prioritized
case remains open.
supports per the Wraparound
needs and short term
Plan. At case closure, the
goals with strategies
Wraparound Facilitator will run a
informed by the
Transition Meeting and provide
written documentation of the
entire team, and the
child, youth, and
family's voice and
team's achievements and
choice. The
celebrations, an updated CFT
Implementation Phase
contact list, and an updated
of Wraparound is the
Crisis Prevention Plan. They will
longest phase. It
coordinate a celebration for
typically lasts for
completion of Wraparound for
the family and their team as
several months as the
team implements and
updates the plans
well.
created in monthly
Wraparound
meetings. The
Transition Phase of
Wraparound is an
opportunity for the
child/youth, family
and team to plan for
how the family will
prevent and address
crises and prioritize
and address needs,
when WCDHS
TGYS SFY26 Work Plan I Page 13
Docusign Envelope ID: 5FCF3338-71A0-4546-BC44-DC7ABF0D032D
Wraparound is no
longer open with the
family. This phase
usually occurs about
two (2) months prior
to the Wraparound
case closing but it can
last longer if the
family and team need
more time to plan and
prepare for transition
out of Wraparound.
TGYS SFY26 Work Plan I Page 14
Contract Form
Entity Information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF @00003650
HUMAN SERVICES
Contract Name*
COLORADO DEPARTMENT OF HUMAN SERVICES
AMENDMENT #2 FOR THE TONY GRAMPSAS YOUTH
SERVICES PROGRAM
Contract Status
CTB REVIEW
Q New Entity?
Contract ID Parent Contract ID
9575 20231826
Contract Lead* Requires Board Approval
SADAMS YES
Contract Lead Email Department Project #
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description*
AMENDMENT #2 FOR THE TONY GRAMPSAS YOUTH SERVICES (TGYS) PROGRAM FOR THE FUNDING OF THE HIGH-
FIDELITY WRAPAROUND. SFY 26 AMENDMENT AWARD AMOUNT: $450,000.00 AND EXTEND TERM DATE
THROUGH 6/30/26. (AMENDMENT#1 2024-1627).
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 6/17/25.
Contract Type*
AMENDMENT
Amount*
$450,000.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 06/21/2025
06/25/2025
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
04/30/2026
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2026
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
06/18/2025 06/19/2025 06/19/2025
Final Approval
BOCC Approved Tyler Ref #
AG 062525
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
06/25/2025
Hello