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Home My WebLink About20250112.tiffResolution Approve Agreement for Professional Services for Foster Parent Training and Co -Facilitator Services, and Authorize Chair to Sign — Esther Dennis Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with an Agreement for Professional Services for Foster Parent Training and Co -Facilitator Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Esther Dennis, commencing January 1, 2025, and ending December 31, 2025, with further terms and conditions being as stated in said agreement, and Whereas, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for Foster Parent Training and Co -Facilitator Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Esther Dennis, be, and hereby is, approved. Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign said agreement. The Board of County Commissioners of Weld County, Colorado, adopted the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 8th day of January, A.D., 2025, nunc pro tunc January 1, 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppier: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board cc: I -(SD of/2`I /5 2025-0112 HR0097 Con*ucf UMi% o BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Professional Services Agreement with Esther Dennis (Foster Parent Training Co -Facilitator) DEPARTMENT: Human Services DATE: December 23, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: Request Board Approval of the Department's Professional Services Agreement (PSA) with Esther Dennis for Foster Parent Training Co -Facilitator services. Ms. Dennis had served in this role in previous years, utilizing the National Training and Development Curriculum (NTDC). The term of this agreement is January 1, 2025 through December 31, 2025. What options exist for the Board? • Approval of the PSA with Esther Dennis. • Deny approval of PSA with Esther Dennis. Consequences: The Child Welfare Department would need to find an alternate Foster Parent Training Co -Facilitator. Impacts: There may be a shortage of Co -Facilitators for Foster Parent Training. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total cost = $36.05 per hour, not to exceed $11,896.50 for the term of this Agreement. • Funded through Child Welfare Administration funds. Recommendation: • Approval of the Professional Services Agreement and authorize the Chair to sign. Perry L. Buck, Pro -Tern Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Support Recommendation Schedule Place on BOCC Agenda Work Session \ittk tw\c(tf Pass -Around Memorandum; December 23, 2024 — CMS ID 8986 Other/Comments: 2025-0112 h\12_0091 Karla Ford From: Sent: To: Subject: I approve Perry Perry Buck Friday, December 20, 2024 6:01 PM Karla Ford Re: Please Reply - #4: PA FOR ROUTING: CW Esther Dennis FC Training Co -Facilitator PSA (CMS 8986) Sent from my iPhone On Dec 20, 2024, at 8:46 AM, Karla Ford <kford@weld.gov>wrote: Please advise if you support recommendation and to have department place on the agenda. Karla Ford X Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford(a�weld.gov :: www.weldgov,com **Please note my working hours are Monday -Thursday 7:00a.m.-4:00p.m.** <image002.jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you hove received this communication in error, please immediately notify sender by return e-mail and destroy the communication, Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sara Adams <sadams@weld.gov> Sent: Thursday, December 19, 2024 3:24 PM To: Karla Ford <kford@weld.gov> Cc: Bruce Barker <bbarker@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Jill Scott <jscott@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weld.gov>; Tanya Geiser <tgeiser@weld.gov>; HS -Contract Management <HS- ContractManagement@co.weld.co.us> Subject: PA FOR ROUTING: CW Esther Dennis FC Training Co -Facilitator PSA (CMS 8986) Hi Karla, Attached please find the attached PA that has been approved for routing to five (5) Commissioners: CW Esther Dennis FC Training Co -Facilitator PSA (CMS 8986) 1 Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Friday, December 20, 2024 7:19 PM Karla Ford RE: Please Reply - #4: PA FOR ROUTING: CW Esther Dennis FC Training Co -Facilitator PSA (CMS 8986) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Friday, December 20, 2024 8:47 AM To: Perry Buck <pbuck@weld.gov>; Lori Saine <Isaine@weld.gov> Subject: Please Reply - #4: PA FOR ROUTING: CW Esther Dennis FC Training Co -Facilitator PSA (CMS 8986) Importance: High Please advise if you support recommendation and to have department place on the agenda. 1 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND ESTHER DENNIS (FOSTER PARENT TRAINING CO -FACILITATOR) i 1 THIS AGREEMENT is made and entered into this vday of 1).1t.A , , 2025, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and rough its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Esther Dennis, who whose address is 5502 West 3'd Street, Greeley, Colorado 80634, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services and Exhibit B, Rate Schedule, which forms an integral part of this Agreement. Exhibits A and B are specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibits A and B. 3. Term. The term of this Agreement shall be from January 1, 2025, through December 31, 2025, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than $11,896.50 for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described in Exhibit B. Contractor 1 agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. 10. Confidentiality. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 2 13. Insurance and Indemnification. Contractor shall procure at least the minimum amount of automobile liability insurance required by the State of Colorado for the use of any personal vehicle. Proof of said automobile liability insurance shall be provided to County prior to the performance of any services under this Agreement. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against injury, loss damage, liability, suits, actions, or claims of any type or character arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. 16. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 23. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 3 24. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non -performing or delayed party. 25. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 26. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 27. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 28. Public Employment Retirement Program. Contractor is responsible for notifying Weld County of any previous participation in the Colorado Public Employee Retirement Program. Contractor must notify Weld County of the most recent employment for a PERA contributing employer. 29. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits A and B, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 4 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. NTY: ATTEST: P,�F .47-A�1 �_ ' ei By: BOARD OF COUNTY COMMISSIONERS Weld County Clerk to the Board , _ WELD COUNTY, COLORA Deputy Clerk to the Board Esther Dennis 5502 West 3rd Street Greeley, Colorado 80634 Chair JAN 0 8 2025 NTRACT By:Esther Dennis (Dec 19, 2024 13:53 MST) Esther Dennis Dec 19, 2024 Date: 5 2025'O11Z EXHIBIT A SCOPE OF SERVICES The County uses the National Training and Development Curriculum (NTDC) as pre -service training for foster and kinship families. The NTDC model consists of foster parent self -assessment, classroom training and self - guided continued learning. The goals of this training are improved stability for children placed in foster/kin care, increased permanency rates for children and increased child and family well-being. The County would like to contract with a foster parent as a co -facilitator in addition to the NTDC facilitators. 1) The Contractor will, at the time of entering into this Agreement, have: a. Successfully completed the train the trainer training for the National Training and Development Curriculum. b. A minimum of one year as a certified foster parent, including at least one placement for a minimum of six months. c. Demonstrated growth in ability to parent children with challenges due to trauma. d. A positive outlook on birth family and reunification. e. Demonstrated ability to facilitate a group by having participated in Foster/Kinship Roundtables, Welcome Nights or panels. Facilitation skills include, but are not limited to: i. Objectivity; and ii. Ability to read a room and facilitate accordingly by being flexible; and iii. Ability to be realistic and present information without being negative 2) Responsibilities of the Contractor a. Attend required train the trainer training for new curriculum b. Prepare for NTDC training i. Review facilitator guide for upcoming topics ii. Prepare visual and audio materials c. Assist with group training i. Co -facilitate in person and virtual trainings ii. Provide first-hand knowledge and experience 3) Responsibilities of the County: a. Provide Contractor access to NTDC materials, both written and audio; and b. Evaluate and assess the Contractor's performance and interactions; and c. Review end of session evaluations completed by NTDC participants; and d. Observe interactions of Contractor and provide feedback; and e. Review all information with the Foster Care Supervisor, Resource Manager and Child Welfare Division Head. 4) Expected Outcomes: a. Increased retention with new foster families; and 6 b. More diverse training; and c. Increased understanding of a realistic foster parent experience; and d. Thorough understanding of roles and responsibilities of a foster parent; and back-up for the NTDC Facilitators. 5) Contractor will become familiar with, and follow, all State and Federal rules and regulations applicable to the services provided under this Agreement. 7 EXHIBIT B RATE SCHEDULE 1) Funding and Method of Payment: a. The County agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the Contractor during the term of this Agreement shall be reported by the County after December 31, 2025. b. Expenses incurred by the Contractor prior to the term of this agreement are not eligible expenditures and shall not be reimbursed by the County. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the County, County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice, or amend accordingly. 2) Fees for Services: a. Services rendered will be reimbursed at $36.05 per hour, with a maximum reimbursement up to $1,081.50 per training cohort or $11,896.50 for the term of this Agreement. b. Maximum hours reimbursable under this Agreement shall not exceed thirty (30) hours per training cohort or three hundred thirty (330) hours for the term of this Agreement. 3) Submittal of Vouchers: a. Contractor shall prepare and submit an invoice each month to the County to certify that the services authorized were provided on the date(s) indicated and the charges made were pursuant to the terms and conditions of Exhibit A. 8 SIGNATURE REQUESTED: Weld/Esther Dennis - Foster Parent Co -Facilitator PSA Final Audit Report 2024-12-19 Created: 2024-12-19 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAdpFfBprBng8JJMMh6gFFKuorMGn6bLUQ "SIGNATURE REQUESTED: Weld/Esther Dennis - Foster Pare nt Co -Facilitator PSA" History ,t Document created by Sara Adams (sadams@weld.gov) 2024-12-19 - 7:51:27 PM GMT- IP address: 204.133.39.9 D. Document emailed to estherlove5@aol.com for signature 2024-12-19 - 7:52:08 PM GMT t Email viewed by estherlove5@aol.com 2024-12-19 - 8:02:53 PM GMT- IP address: 63.97.8.73 4 Signer estherlove5@aol.com entered name at signing as Esther Dennis 2024-12-19 - 8:53:08 PM GMT- IP address: 73.78.38.15 4 Document e -signed by Esther Dennis (estherlove5@aol.com) Signature Date: 2024-12-19 - 8:53:10 PM GMT - Time Source: server- IP address: 73.78.38.15 Agreement completed. 2024-12-19 - 8:53:10 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name * DENNIS, ESTHER Entity ID* @00037551 Ej New Entity? Contract Name * Contract ID ESTHER DENNIS (PROFESSIONAL SERVICES AGREEMENT 8986 FOR FOSTER PARENT CO -FACILITATOR) Contract Status CTB REVIEW Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* ESTHER DENNIS (PROFESSIONAL SERVICES AGREEMENT FOR FOSTER PARENT CO -FACILITATOR ). TERM: JANUARY 1, 2025 THROUGH DECEMBER 31, 2025 AND CAN BE RENEWED ANNUALLY. Contract Description 2 PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 12/23/2024. Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 01/04/2025 01/08/2025 Amount* Department Email $11,896.50 CM- Will a work session with BOCC be required?* HumanServices@weld.gov NO Renewable NO Department Head Email Does Contract require Purchasing Dept. to be CM-HumanServices- included? Automatic Renewal DeptHead@weld.gov Grant County Attorney GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 10/31/2025 Committed Delivery Date Renewal Date Expiration Date* 12/31/2025 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 12/23/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 01/08/2025 Finance Approver CHERYL PATTELLI Legal Counsel MATTHEW CONROY Finance Approved Date Legal Counsel Approved Date 12/26/2024 12/26/2024 Tyler Ref # AG 010825 Originator SADAMS Hello