HomeMy WebLinkAbout20250346.tiffResolution
Approve Amendment #1 to Intergovernmental Agreement for Nurse Home Visitor
Program (NHVP)/Nurse-Family Partnership (NFP) and authorize Chair to sign
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with Amendment #1 to the Intergovernmental
Agreement for the Nurse Home Visitor Program (NHVP)/Nurse-Family Partnership (NFP)
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Early Childhood, commencing upon full
execution of signatures, and ending June 30, 2025, with further terms and conditions
being as stated in said amendment, and
Whereas, after review, the Board deems it advisable to approve said amendment, a copy
of which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that Amendment #1 to the Intergovernmental Agreement for the Nurse Home
Visitor Program (NHVP)/Nurse-Family Partnership (NFP) between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Public Health and Environment, and the Colorado
Department of Early Childhood, and the Colorado Department of Early Childhood, be,
and hereby is, approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said amendment.
cc : Fl L (sc /SK/6F)
021.14/25
2025-0346
HL0058
Amendment #1 to Intergovernmental Agreement for Nurse Home Visitor Program
(NHVP)/Nurse-Family Partnership (NFP)
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 3rd day of February, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro -Tern: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Excused
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-0346
HL0058
Cor a& D490L0(Q
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS AROUND TITLE: AMENDMENT # 1 TO FY 24-25 NURSE -FAMILY PARTNERSHIP AGREEMENT
WITH COLORADO DEPARTMENT OF EARLY CHILDHOOD
DEPARTMENT: PUBLIC HEALTH AND ENVIRONMENT DATE: JANUARY 28, 2025
PERSON REQUESTING: JASON CHESSHER, EXECUTIVE DIRECTOR
SHAUN MAY, PHS DIVISION DIRECTOR
Brief description of the problem/issue:
For the Board's review and approval for placement on the agenda is Amendment #1 to the Nurse -
Family Partnership (NFP) agreement between the Colorado Department of Early Childhood (CDEC)
and the Weld County Department of Public Health and Environment.
This amendment increases the agreement amount for State Fiscal Year (SFY) 2025 by $4,185,
bringing the total agreement maximum to $1,307,904. This increase reflects the increase in our
department indirect rate from 2024 to 2025.
What options exist for the Board?
1. Approve: Approval of this amendment ensures continued funding to support high -quality
nursing services for first-time mothers and their families, meeting the program's goals and
objectives for SFY 2025.
2. Decline: Declining the amendment would result in the loss of increased funding.
Consequences:
1. If Approved: Weld County will continue to deliver NFP services to our clients at current
service levels.
2. If Not Approved: The department risks losing supplemental funding for SFY 2025, which
may limit program resources and services for enrolled families in Weld County.
Impacts:
• This amendment supports uninterrupted program delivery for Weld County families.
• Maintains adherence to the NFP model, ensuring compliance with grant and program
requirements.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Amendment increases the SFY 2025 agreement by $4,185 for a total of $1,307,904.
• No additional FTE is requested to meet the amendment deliverables.
Recommendation: I recommend approval to place this amendment on a future agenda for formal
consideration.
2025-0346
2/3
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
,6?'
3 34
er
Ac mud,
Karla Ford
From:
Sent:
To:
Subject:
Approve
Kevin Ross
Kevin Ross
Wednesday, January 29, 2025 8:1 5 AM
Karla Ford
Re: Please Reply - NFP Amendment PA
From: Karla Ford <kford @weld .gov>
Sent: Wednesday, January 29, 2025 7:32:31 AM
To: Kevin Ross <kross@weld.gov>
Subject: Please Reply - NFP Amendment PA
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford a(�weid goy :: www.weldgov.com ::
**Please note my working hours are Monday -Thursday 7:00a.m.-4:00p.m.**
Confidentiality Notice: This electronic transmission and any attached documents or other w-itings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you hove received this communication in error, please
immediately notify sender by return a -moil and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Jason Chessher <jchessher@weld.gov>
Sent: Tuesday, January 28, 2025 10:55 AM
To: Karla Ford <kford@weld.gov>
Cc: Shaun May <smay@weld.gov>; Bill Fritz <bfritz@weld.gov>; Jill Scott <jscott@weld.gov>; Cheryl Pattelli
<cpattelli@weld.gov>
Subject: NFP Amendment PA
Hi Karla,
Attached is a soft copy of the PA I left with you this morning.
Jason Chessher
Executive Director
Weld County Department of Public Health & Environment
1555 N 17th Ave, Greeley, CO 80631
970-400-2293
1
uui u Iyi I CI IVCIUF.JC IU. Lwunr / JV-7JJV-s}LJJ-OCCC-r1I JU I CLODLOL
COLORADO
Department of Early Childhood
STATE OF COLORADO INTERGOVERNMENTAL
AGREEMENT MODIFICATION
INTERGOVERNMENTAL AGREEMENT AMENDMENT #1
State Agency
Colorado Department of Early Childhood
710 South Ash Street, Building C
Glendale, CO 80246
Contractor
Weld County Department of Public Health and
Environment
1555 North 17th Avenue
Greeley, Colorado 80631
Original Agreement Number
CT QAAA 2025* 1072
GAE QAAA 2025-184
25 QAAA 190699
Amendment Agreement Number
CT QAAA 2025 -1072 Am 1
Agreement Performance Beginning Date
August 8, 2024
Current Agreement Expiration Date
June 30, 2025
Current Agreement Maximum Amount
Initial Term
State Fiscal Year 2025 S 1,307,904*^
And a $90,000 pooled General Accounting
Encumbrance (GAE) shared amongst various
contractors as described in this Contract, see
Exhibit C, Section 11.
^Any amount paid against Holdover CT QAAA
2025* 1072 HL prior to the execution of this
Contract shall be reduced from the Contract
maximum amount.
Extension Terms
None
Total for All State Fiscal Years $1,307,904
Signature Page Begins on Next Page
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Amendment Agreement Number:CT QAAA 2025 -1072 Am 1 Page 1 of 4
Version 07.2024
VUIiUbI I I CI Iveuupe IU. u ut-1r I UV-UUU -'tLOO-OCCO-r1I JU I CLJCLOL
a
COLORADO
Department of Early Childhood
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to
execute this Amendment and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Department of Public Health and
Environment
Signed by:
P 1,- fk) (Lair
4041-D DC361 r44r...
Perry L. Buck, Chair
By: Chair
Date: 2/3/2025
— DocuSigned by:
(Aura CartAhw
L-1 SAC FGi3Z36304 G2...
STATE OF COLORADO
Jared S. Polis, Governor
Lisa Roy, Ed.D., Executive Director
Colorado Department of Early Childhood
,e—DocuSigned by:
ete btA•Sittl
.1/4--p@EA5��350242t. Stephanie Beasley, Deputy Executive Director
Date:2/5/2025
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: Laura Curnow, CDEC Controller
Amendment Effective Date: 2/6/2025
In accordance with §24-30-202, C.R.S., this Amendment is not valid until signed and dated above by the State
Controller or an authorized delegate.
Amendment Agreement Number:CT QAAA 2025 -1072 Am 1 Page 2 of 4
Version 07.2024
Docusign Envelope ID: D96AF75D-9559-4233-8EEB-A7507E23B282
ile0 COLORADO
we CDEC
Department of Early Childhood
1. PARTIES
This Amendment (the "Amendment") to the Original Agreement shown on the Signature and
Cover Page for this Amendment (the "Agreement") is entered into by and between the
Contractor, and the State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Agreement shall be construed and interpreted in accordance with the Agreement.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the
Agreement contained herein shall commence on the Amendment Effective Date shown on
the Signature and Cover Page for this Amendment or Month Day, Year, whichever is later
and shall terminate on the termination of the Agreement.
4. PURPOSE
Weld County Department of Public Health and Environment (WCDPHE) Nurse -Family
Partnership shall positively impact pregnancy outcomes, child health and development, and
economic self-sufficiency of enrolled families in Weld County by delivering high -quality nursing
services that comply with Nurse -Family Partnership (NFP) model fidelity. This Amendment
increases funds for State Fiscal Year (SFY) 2025 services and amends Exhibits B and C.
5. MODIFICATIONS
The Agreement and all prior amendments thereto, if any, are modified as follows:
A. Increase the Agreement Amount for State Fiscal Year (SFY) 2025 by $4,185 from
$1,303,719 to $1,307,904 and Increase the Maximum Amount for All State Fiscal
Years from $1,303,719 to $1,307,904.
The Agreement Maximum Amount table on the Agreement's Signature and Cover Page is
hereby deleted and replaced with the Current Agreement Maximum Amount table shown
on the Signature and Cover Page for this Amendment.
B. Exhibit B - Budget
Exhibit B — Amendment #1, which is attached and incorporated by this Amendment, shall
replace Exhibit B- Amendment #1 of the Original Agreement.
C. Exhibit C- Additional Provisions
Exhibit C — Amendment #1, which is attached and incorporated by this Amendment, shall
replace Exhibit C- Amendment #1 of the Original Agreement.
Amendment Agreement Number:CT QAAA 2025 -1072 Aml Page 3 of 4
Version 07.2024
Docusign Envelope ID: D96AF75D-9559-4233-8EEB-A7507E23B282
COLORADO
Department of Early Childhood
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Agreement, and the Agreement and all
prior amendments or other modifications to the Agreement, if any, remain in full force and effect
except as specifically modified in this Amendment. Except for the Special Provisions contained
in the Agreement, in the event of any conflict, inconsistency, variance, or contradiction between
the provisions of this Amendment and any of the provisions of the Agreement or any prior
modification to the Agreement, the provisions of this Amendment shall in all respects supersede,
govern, and control. The provisions of this Amendment shall only supersede, govern, and
control over the Special Provisions contained in the Agreement to the extent that this
Amendment specifically modifies those Special Provisions.
Amendment Agreement Number:CT QAAA 2025 -1072 Am l Page 4 of 4
Version 07.2024
Docusign Envelope ID D96AF75D-9559-4233-8EEB-A7507E23B282
Exhibit B- Amendment #1
C,Cai COLORADO
Ito Department of Early Childhood
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATI JN FORM
Contractor Name
Weld County Department of Public Health
and Environment
Budget Period
July 1, 2024 - June 30, 2025
Project Name
Nurse Home Visitor Program
Counites Served
Weld County
Program Contact Name, Title
Phone
Email
Dana Garvey, RN, BSN, CLC, Nurse Home Visitor Program
970-400-2405
dgarvey@co.weld.co.us
Fiscal Contact Name, Title
Phone
Email
Sonya Oster, Business Operations Manager
970-400-2332
soster(cDweldgov.com
Funded Caseload
150
Expenditure Categories
Personnel Services - Salaried Employees
SFY 2025
Position Title
Description of Work and
Fringe Benefits Include: medicare, unemployement, workers
compensation, PERA, life/AD&D insurance, health insurance,
paid time off
Gross or Annual
Salary
Fringe
Percent of
Time on
Project
Total Amount
For Project
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDEC Funding
(NHVP)
Nurse Home Visitor 1
Delivers home visiting to mothers & families in Weld County.
$87,4t4
$30,605
50.00%
$59,025
SO
$3
$59,025
Nurse Home Visitor 2
Delivers home visiting to mothers & families in Weld County.
$84,897
$29,714
100.00%
$114,611
$0
$3
$114,611
Nurse Home Visitor 3
Delivers home visiting to mothers & families in Weld County.
$82,3.-5
$28,831
100.00%
$111,206
$0
$0
$111,206
Nurse Home Visitor 4
Delivers home visiting to mothers & families in Weld County.
$82,3.-5
$28,831
100.00%
$111,206
$0
SO
$111,206
Nurse Home Visitor 5
Delivers home visiting to mothers & families in Weld County.
$83,4-0
$29,215
100.00%
$112,685
$0
$0
$112,685
Nurse Home Visitor 6
Delivers home visiting to mothers & families in Weld County.
$82,6= 3
$28,922
100.00%
$111,555
$0
$0
$111,555
Nurse Home Visitor 7
Delivers home visiting to mothers & families in Weld County.
$84,491
$29,572
50.00%
$57,032
$0
$0
$57,032
Nurse Home Visitor (NHV) Supervisor
Provides oversight and assistance to home visitors to implement
program within fidelity requirements.
$113,3.7
$39,661
100.00%
$152,978
SO
SO
$152,978
Community Health P-ograms Manager
Provides oversight to ensure fidelity and quality of program delivery
and assists the home visitors
$109,738
$38,408
20.00%
$29,629
$0
$0
$29,629
Public Health Services Director
Provides oversight to ensure fidelity and quality of program delivery
and assists the home visitors
$141,159
$49,406
2.00%
$3,811
$0
$0
$3,811
Office Technician
Provides assistance in data uploading and genera! support for the
program, supervisor, and nurse home visitors.
$60,062
$21,022
100.00%
$81,084
50
$0
$81,084
1. Total Personnel 5er/ices (including fringe benefits)
$944,822
$0
$0
$944,822
Supplies & Operating Expenses
SFY 2025
Item
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDEC Funding
(NHVP)
Office Operating and Printing Expenses (i.e.
supplies)
Costs cover office supplies and printing which are necessary to perform the cri-ical functions of this program.
$0
SO
$2,000
Client Support Materials
Costs include books, educational toys for clients, video clips and items that the team deems necessary for client support.
$0
SO
$12,000
Translation Services
Translation Services to serve clients with various language needs.
$0
SO
$1,500
Postal & Shipping Services
Covers costs for shipping requirements.
$0
SO
$150
Communications (cellular, network services)
Costs include phone & cell phone services with unlimited texting and WIFI for up to 7 laptop computers. This allows the home
visiting nurses the ability to communicate with each other and clients to ensure the safety of nurse home visitors and to enable
charting in the field through the use of their cell phone hot spot capabilities.
$0
SO
$19,200
Medical Supplies
Covers costs for medical items purchased for client home visits.
$0
SO
$500
Outside Services
Covers costs associated with the calibration and servicing of scales used during home visits.
$0
SO
$990
Electronic Medical Records (EMR)
Covers computer and data processing expenses related to EMR maintenance and upgrades, EMR licenses, and EMR operation and
technical support (outside technical support). EMR is a technology driven norm in the medical community and it enables us to
progress from double charting to single charting in an electronic format.
$0
$0
$61,313
Te!ehealth Operating Expenses
Costs to cover expenses related to telehealth delivery of the program.
$0
$0
S50
Subtotal
SO
30
$97,703
Items
Excluded from MTDC: (Rental costs, tuition, scholarships/fellowships, participant support,
equipment, capital expenditures)
Item
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDEC Funding
(NHVP)
Program Support Fee
National Service Office (NSO) Fee; Required cost for Nurse -Family Partnership ( VFP)
SO
$0
$27,168
Subtotal items removed from MTDC
SO
$0
$27,168
2. Total Supplies &r Operating Expenses
$0
$0
$124,871
Training and Technical Assistance
SFY 2025
Item
Description of Item
Per
Fee
#
Total
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDEC Funding
(NHVP)
Dyadic Assessment of Natural Caregiver -Child
Experiences (DANCE) Licensing
Cost covers required NFP training materials.
NHV
$72
6
$432
$0
$0
$432
Administrator Education
NFP training for Administrator.
Administrator
$672
1
$672
$0
$0
$672
Professional Deve'opment
Covers cost of additional training for NHVs.
NHV/Superviscr
$600
8
$4,800
$0
$0
54,800
Certified Lactatior Counselor
Recommended training for new NHV.
NHV
5745
1
$745
$0
$0
$745
3. Total Training and Technical Assistance
$6,649
SO
$0
$6,649
Page 1 of 2
Docusrgn Envelope ID. D96AF75D-9559.4233-BEER-A7507E23B282
Exhibit B- Amendment #1
Travel
SFY 2025
Item
Description of Item
A. Other
Sources of
Funding
B. Med+caid
Revenue
C. CDEC Funding
(NHVP)
Visit Outreach Mileage
Covers the costs for travel to client visits, community outreach, and trainings; as well as travel expenses for training 7 NHVs, 1 NHV
supervisor, and 1 Site Administrator
$0
$ 3,081
$21,919
NFP Supervisor Meetings
Covers the cost for three state nurse supervisor meetings
$0
$0
$250
NFP Nurse Practice Council Meetings
Covers the cost for three state nurse practice council meetings
$0
$0
$250
5. Total Travel
$0
$3,081
$22,419
Contractors/Consultants (payments to third parties or entities)
SFY 2025
Name
Description of Item
Allowable in
MTDC
calculation
UnAllowable in
MTDC
Calculation
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDEC Funding
(NHVP)
Mental Health Consultation for Nurses
Covers the cost for monthly maternal/fetal mental health specialist consultation services to help
nurses address potentially volatile and complex situations with clients.
$1,500
$0
$0
$0
$1,500
6. Total Contractors/Consultants
$1,500
$0
$0
$0
51,500
TOTAL
$0
$3,081
$1,100,261
DIRECT COSTS
MODIFIED TOTAL DIRECT
Uniform Guidance 2 CFR 200.1 "Modified Total Direct Cost (MTDC)"- means all direct salaries and wages, applicable fringe benefits, materials and supplies,
up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital
for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000.
only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency
(MTDC)
travel, and
charges
Other items may
indirect costs.
SO
$3,081
$1,073,093
COSTS
services:
expenditures,
for
Indirect Costs
not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached]
SFY 2025
Item
Description of Item
A. Other
Sources of
Funding
B. Medicaid
Revenue
C. CDEC Funding
(NHVP)
State Federal Indirect cost rate
Negotiated rate of 18.96% of MTDC effective July - December 2024. Indirect rate of 19.74% of MTDC effective January - June 2025.
$0
$0
$207,643
Total Indirect
SO
$0
$207,643
TOTAL
$0
$3,081
$1,307,904
'Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
Page 2 of 2
Docusign Envelope ID: D96AF75D-9559-4233-8EEB-A7507E23B282
X
CDEC
COLORADO
Department of Early Childhood
ADDITIONAL PROVISIONS
Exhibit C- Amendment #1
1. SERVICE PROVISIONS
The Contractor shall provide the services according to the plans submitted in the "Statement of Work", attached
and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks,
duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the
performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this
contract shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW)
require an amendment to the contract.
2. GOALS AND OBJECTIVES
The Contractor shall be responsible for the achievement of any goals and objectives as specified within the
Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by
the State to the Contractor allowing adequate time for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any
provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract
Representative upon execution.
4. PAYMENT
In consideration of the provision of services and reporting and subject to all payment and price provisions and
further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the
State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of
this contract.
A. The Contractor shall submit requests for payment to the OnBase Invoice Submission Process no less than
monthly on forms prescribed and provided by the State.
i. Link to Frequently Asked Questions about the OnBase Invoice Submission Process.
ii. Link to Vendor Invoice Guidance
ill. For technical issues please contact the OnBase Administrator at
CDEC OnBase Admin@state.co.us.
iv. For invoice issues, please contact CDEC Invoicing(a,state.co.us.
B. Payment shall be made on a cost reimbursement basis for services rendered.
C. It is understood any vacancy savings in the personnel category and/or any savings in any other category
shall require written approval from the State prior to any redistribution of any savings by the Contractor.
ANY COST SAVINGS THAT ARE REDISTRIBUTED BY CONTRACTOR WITHOUT WRITTEN
APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.
D. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT
BE PAID BY CDEC. If Contractor has a legitimate need for additional funds, the Contractor shall request
additional funds from the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall
Page 1 of 4 Revision Date 11/4/2024
Docusign Envelope ID: D96AF75D-9559-4233-8EEB-A7507E23B282
a
cf•
COLORADO
Department of Early Childhood
Exhibit C- Amendment #1
review each request and notify Contractor in writing of approval or denial. Approval of additional funds
shall require an official modification to the Contract by Amendment or Option Letter.
E. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month.
End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior
to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th
shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to
OnBase Invoice Submission Process. Final invoices for services prior to June 30th shall be submitted by
September 14th. Invoices received after September 14th may not be paid.
F. The Contractor shall maintain source documentation to support all payment requested pursuant to this
contract. All source documentation shall be provided to the State by the Contractor upon request.
G. It is understood that the State reserves the right to offset funds pursuant to this contract based on the
discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of
funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation
requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute
of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes.
H. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State
determines the Contractor is not needing/using the funding allocated for the Contractor's work in the
Contract, the State shall remove these funds from the contract budget by Option Letter for a proportional
reduction of services with prior written notification to the Contractor. This provision does not allow for a
reduction in the rate of pay.
5. PARTICIPATION
The Contractor representative(s) is required to participate in any Department of Early Childhood sponsored
meetings related to this contract.
6. SUPPLANTING
Payments made to the Contractor under this contract shall supplement and not supplant other state, local or
federal expenditures for services associated with this contract.
7. BUDGET CHANGES
Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not
to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to
the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to
the budget related to the budget revision request. The total dollar amount of the contract budget cannot be
changed as a result of the budget revision request. Budget adjustment requests over 10%, adding new expense
lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to
the Indirect Costs portion of the budget are allowable without a formal amendment.
Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual
employee if a position currently listed in the contract becomes vacant and the new incoming employee shall be
hired at a higher or lower salary. No increase within the salary range is authorized without prior written
approval from CDEC. Adding additional staff requires an amendment to the contract. Vacancy savings cannot
Page 2 of 4 Revision Date 11/4/2024
Docusign Envelope ID: D96AF75D-9559-4233-8EEB-A7507E23B282
a
COLORADO
Deparhnent of Early Childhood
Exhibit C- Amendment #1
be used to change salary amounts for existing personnel without an amendment. Any change to personnel
requires prior written approval from CDEC staff. This process shall never change the Contract Maximum
Amount. Contractor must use available unused funds from either vacancy savings or another category within
the contract. The revision request may not at any time compromise the integrity of the funded program as
determined by CDEC program staff.
8. TRAVEL
Travel costs must be listed in Exhibit B — Budget under travel including airfare, hotel, mileage and per diem
costs.
A. Mileage shall not exceed the State mileage rate per https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
B. Per Diem shall not exceed State per diem rate for the area of travel per
https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
C. Hotel rates cannot exceed any rate established for conference attendance.
D. Usage of airfare or Out of State Travel requires pre -approval from CDEC.
9. CRITICAL INCIDENT REPORTING
Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency
staff member of any family support program staff funded through the Department of Early Childhood (CDEC),
the agency must report in writing the details of the critical incident to the CDEC Program Manager for the
involved family support program. Critical incidents may include, but are not limited to, awareness of an
egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family
support program; involuntary termination of a program staff's employment; criminal allegations involving
program staff and related to his/her employment; negative media attention about the family support program;
any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child
or family.
10. MANDATED REPORTING
A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters
must report suspected child abuse and neglect to the local county child welfare agency, the local law
enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-
264-5437).
B. All program staff are required to take the online mandatory reporter training on the Colorado Department
of Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated-
reporter-training.
11. GENERAL ACCOUNTING ENCUMBRANCE (GAE)
A. Nurse Home Visitor General Accounting Encumbrance (NHVP-GAE) shall be utilized as follows:
Page 3 of 4 Revision Date 11/4/2024
Docusign Envelope ID: D96AF75D-9559-4233-8EEB-A7507E23B282
COLORADO
Department of Early Childhood
Exhibit C- Amendment #1
i. Nurse Family Partnership (NFP) training costs, often sites experience staff turnover in a fiscal year and
they will be permitted to use the GAE to cover costs of NFP required training that was not included in their
budget.
ii. Travel costs associated with NFP training. For example, if a site hires a new Nurse Home Visitor, and this
staff member is required to attend NFP orientation, the site will be able to bill the GAE for the training
registration and travel expenses for the training. Travel costs may include mileage, hotel accommodations
and per diem for the staff member attending the training.
iii. Operational items not included in their budget such as cell phones, tablets, laptops. Due to staff turnover,
sites are to not include potential operational item expenses in their budgets, but rather utilize the GAE in
order to purchase necessary items for new staff.
iv. Transition salaries to pay new staff during the overlap with the staff member leaving in order to provide
time for adequate training. Once the original staff member leaves, the new staff member's salary would be
paid against the existing line in their budget.
v. Translation and interpretation services to serve clients who are deaf or hard of hearing, and those whose
primary language is not English.
B. Payment to Contractor is made from available funds encumbered and shared across multiple contractors.
The State may increase or decrease the total funds encumbered at its sole discretion and without formal
notice to Contractor. No minimum payment is guaranteed to Contractor. The liability of the State for such
payments is limited to the encumbered amount remaining of such funds.
C. Invoices shall be submitted separately for pre -approved expenditures.
i. The Contractor shall submit requests for payment to CDEC_Invoicing@state.co.us.
12. GIFT CARDS
A. To comply with federal guidelines, purchasing gift cards with funds from CDEC contract funds is not
allowed. Please see citations 45CFR75.406 and 45CFR75.302.A for more information.
13. SAM.GOV REQUIREMENT FOR STATE FUNDED CONTRACTS
A. Individuals who are excluded from participation in federal health care programs are also prohibited from
participating in federal government procurement and non -procurement programs according to title 2 of
the Code of Federal Regulations (CFR) 4 376.147 and 42 CFR part 1001, which clarifies that this
applies to individuals and entities.
B. Any individual or entity excluded from participation in Medicare, Medicaid, and other Federal health
care programs under Title XI of the Social Security Act, 42 U.S.C. 1320a-7, 1320a -7a, 1320c-5, or
1395ccc, and implementing regulation at 42 CFR part 1001, will be subject to the prohibitions against
participating in covered transactions, as set forth in this part and part 180, and is prohibited from
participating in all Federal Government procurement programs and non -procurement programs.
C. Contractor shall have a formal written policy regarding SAM.gov checks for all staff upon hiring and
not less than annually including procedures for maintaining records of the evidence of this check.
Page 4 of 4 Revision Date 11/4/2024
Contract Form
Entity Information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF @00004256
EARLY CHILDHOOD
Contract Name*
NURSE -FAMILY PARTNERSHIP AMENDMENT #1
Contract Status
CTB REVIEW
O New Entity?
Contract ID
9066
Contract Lead *
BFRITZ
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
NURSE -FAMILY PARTNERSHIP AMENDMENT #1; ADJUST FOR CURRENT INDIRECT
Contract Description 2
Contract Type*
GRANT
Amount*
$4,185.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HEALTH
Department Email
CM-Health@weld.gov
Department Head Email
CM-Health-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 01 /30/2025
02/03/2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date*
05/01/2025
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2025
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
01/30/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
02/03/2025
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
01/30/2025 01/30/2025
Tyler Ref #
AG 020325
Originator
BFRITZ
Hello