The URL can be used to link to this page

Browse Search

Home My WebLink About20230821.tiffCon-)( l l49 BOARD OF COUNTY COMMISSIONERS PASS AROUND REVIEW PASS AROUND TITLE: Professional Services Agreement Amendment #3 between Weld County Department of Human Services and HopSkipDrive, Inc. DEPARTMENT: Human Services DATE: July 22, 2025 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department entered into a Professional Services Agreement (PSA) with HopSkipDrive on March 22, 2023, known to the Board as Tyler# 2023-0821, for transporting foster youth in a safe manner, primarily to and from school, in order to promote educational stability by removing transportation as a barrier, thus reducing school placement changes, chronic absenteeism, and tardiness. To date, the following amendments have been approved: Amendment #1: Approved January 24, 2024, to extend the term of the agreement from March 1, 2024 through February 28, 2025, and updated Exhibit A, Scope of Services and Rate Schedule. Amendment #2: Approved July 1, 2024, to extend the term of the agreement from August 1, 2024 through July 31, 2025 (to align with the school year), and to updated Exhibit A, Scope of Services and Rate Schedule The Department is now requesting Board approval of Amendment #3 to extend the term of the agreement from August 1, 2025 through July 31, 2026, and update Exhibit A, Scope of Services and Rate Schedule. What options exist for the Board? Approval of the PSA Amendment #3 between WCDHS and HopSkipDrive, Inc. Deny approval of the PSA Amendment #3 between WCDHS and HopSkipDrive, Inc. Consequences: The current agreement with HopeSkipDrive, Inc. will expire. Impacts: WCDHS will not have this service to provide transportation to foster youth. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Total cost ; The rates are as follows: Core Service Area Rates for Each Ride Current rates (August 1, 2024 -July 31, 2025) Initiation fee: $40.00 New rates (August 1, 2025 -July 31, 2026) Initiation fee: $44.00 Per mile fee: $2.99 Per mile fee: $2.99 $0.15 Colorado Required Regulatory Fee per ri $57.00 minimum fee for each ride $0.15 Colorado Required Regulatory Fee per ride $59.00 minimum fee for each ride Funded through Every Student Succeeds Act (ESSA) and the Child Welfare Block funding. Pass -Around Memorandum; July 22, 2025 — CMS ID 9749 -7/73/2S -1/2?/2 2023-0821 N120 0615 Recommendation: • Approval of the PSA Amendment #3 with HopeSkipDrive, Inc. and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross 37.44 Pass -Around Memorandum; July 22, 2025 - CMS ID 9749 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND HOPSKIPDRIVE, INC. This Agreement Amendment made and entered into elay of 2025 by and between the Board of Weld County Commissioners, on behalf of the eld County Department of Human Services, hereinafter referred to as the "Department", and HopSkipDrive, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Alternative Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-0821, approved on March 22, 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: The Original Agreement was set to end on February 29, 2024. The Original Agreement was amended on: January 24, 2024 to extend the term date through February 28, 2025 and amend Exhibit A, Scope and Services and Rate Schedule. July 1, 2024 to extend the term through July 31, 2025 and amend Exhibit A, Scope and Services and Rate Schedule. The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2023-0821. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective August 1, 2024: 1. Paragraph 3. Term is hereby amended as follows. The term of this agreement shall be from August 1, 2025 through July 31, 2026, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 2. Exhibit A, Scope of Services and Rate Schedule, is hereby amendment as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: `'el'(.4. BOARD OF COUNTY COMMISSIONERS Clerk to the Board WELD COUNTY .COLORADO BY: Deputy Clerk to t Buck, Chair JUL 2 8 2025 NTRACTOR: HopSkipDrive, Inc. 360 East 2"d Street, Suite 325 Los Angeles, California 90012 y: Joa fia McFarland (Jul 18,2025 13:24 PDT) Joanna McFarland, Chief Executive Officer Date: 07/18/2025 2023--O'Z1 EXHIBIT A SCOPE OF SERVICES AND RATE SCHEDULE A. GENERAL DESCRIPTION OF PRIMARY OBJECTIVE To arrange foster youth transportation services in a manner that ensures a premium level of customer support and the safety and security of the youth being transported. B. SERVICE DETAILS All Services and Additional Services are offered consistent with and provided by Drivers who are subject to HopSkipDrive's Zero Tolerance Policy and Community Guidelines. County is solely responsible for requesting the appropriate type of Service or Additional Service for each Rider and represents that it has the authority to request a specific Service or Additional Service for each Rider. There is no guarantee of requests for Services or Additional Services by entering into this Agreement, creating an account, or making requests for Services or Additional Services. Contractor also makes no guarantees regarding the availability or minimum volumes of Services or Additional Services. • Modalities, Curriculum or Tools o Through the use of an app -based directional model, the live operations team maintains continuous contact with each vehicle while tracking the rides in real time. This application provides notifications of an incident should one occur, a photo and contact information of the driver, real-time tracking of location for organizations and caregivers, and manage the scheduling and reservations of rides. • Anticipated Frequency of the Service o Daily throughout the year. • Anticipated Duration of the Service o This service contract's initial term is for one (1) year, with the majority of services to occur during the school year to support school stability. Goals of the Service o The primary goal is to remove transportation as a barrier to allow for further opportunity for foster youth of Weld County. Outcomes of Service o The short and long-term outcomes of the service will be evident in reduced number of school placement changes, reduction of chronic absenteeism or tardiness, and improved education outcomes for foster youth who are able to maintain school stability with the support of reliable and safe transportation. • Target Population o Children ranging from age six (6) to eighteen (18), and beyond based on the needs of Weld County. o Younger foster youth can be transported if a parent or guardian is present to install a car seat and ride along. o The service can also be utilized for transitional aged youth, teen parents, and court involved youth, as needed in addition to foster youth. Service Location o Contractor will provide services to support Weld County and the nearby metro areas within and in the surrounding areas of Weld (Greeley, Fort Collins, and Boulder). Language o English with full professional proficiency. Transportation of Clients o Service area is divided into two (2) categories: Core Service Areas (within blue line of attached map) and Extended Service Areas (outside of the blue line of the attached map) based on area zip codes. C. FEES FOR SERVICES • Funding Source o Every Student Succeeds Act (ESSA) for school transportation. o Child Welfare Block for visitation transportation. • Core Service Area Rates for each ride o $44.00 Initiation o $2.99 per mile o $0.15 per ride for Colorado Required Regulatory Fees o $59.00 minimum fee for each ride o Market Fare for Toll Fees Cancellation/No Show/Wait time Fee for Both Service Areas o $0 if cancelled with more than two (2) hours of notice. o 100% of total ride fee if cancelled less than two (2) hour of scheduled ride time. o 100% of total ride fee if rider has not shown up to pick-up location within ten (10) minutes of scheduled pick-up time. Additional rider rate o $0 with the same points of origin and destination. Aggregate per mile rate for shared mileage o $.50 applicable for multiple riders with different points of origin or destination. Gas Price Adjustment o When the average gasoline price exceeds $5.00 per gallon, the per mile rate will be increased by calculating 30% of the price of gasoline that exceeds $5.00 and adding it to the base mileage rate. The gasoline price index to be used shall be found on the following website: https://www.eia.gov The following additional optional services may be made available in markets where they are offered by Contractor upon request of County. Additional Services may be arranged with Wheelchair Accessible Vehicles, Rider Assistants or Para -Professionals from partner organizations (such organizations are referred to as "CarePartners") for Riders with highly specialized requirements. Fees for Additional Optional Services are offered per -service and are in addition to the Fees listed above: Mini Van - $30.00 per ride o Facilitation of transportation for Riders provided by Drivers whose vehicles are designed to transport up to seven (7) passengers in two (2) or three (3) rows. Wheelchair Accessible Vehicle - $55.00 per ride o Facilitation of transportation for Riders provided by Drivers whose vehicles are capable of transporting motorized wheelchairs ("Wheelchair Accessible Vehicles" or "WAV"). Rider Assistant - $35.00 per hour (minimum requirement of two (2) hours) o Facilitation of transportation for Riders provided by Drivers who are accompanied by another adult in the vehicle (a "Rider Assistant"). Para -Professional - $45.00 per hours (minimum requirement of two (2) hours) o Facilitation of transportation for Riders provided by Drivers who are accompanied by a trained Para -Professional. Forward -Facing Car Seat* - $5.00 per ride o Facilitation of transportation for Riders provided by Drivers whose vehicles are equipped with a forward -facing car seat. Seatbelt Buckle Guard* - $5.00 per ride o Facilitation of transportation for Riders provided by Drivers whose vehicles are equipped with a seatbelt buckle guard. * Forward -Facing Car seat, Seatbelt Buckle Guard, Safety Vest and/or Car Harness are collectively referred to as ("Equipment'). County is responsible for ensuring that each such request is consistent with applicable state, local, or federal guidelines; including, but not limited to, restrictions on height, weight, and/or age for the usage of any Equipment. RouteWise AlTM (Strategic Routing Services) - As negotiated in the Order Form for RouteWise Al. (Strategic Routing Services) o RouteWise AI TM Order Forms are subject to and incorporate by reference the SaaS Subscription Agreement. (https://hopskipdrive.com/hubfs/RouteWiseAl SaaSAgreement.pdf). • Wait Time Fee - $10.00 if rider shows up ten (10) minutes after the scheduled pick- up time for rides ultimately completed. • PCD+ - $10.00 per ride D. INVOICE AND PAYMENT Contractor shall provide County with an invoice via email to HS-CWServicereferral(@co.weld.co.us, in a format consistent with the following Sample Invoice and Sample Supporting Documentation, within thirty (30) days of the end of each month during which Services were provided. County shall pay Contractor within thirty (30) days of County's receipt of such invoice. Service Area Map Core Service Area: Any location located within the blue line boundary as indicated on the above map. Including Denver and surrounding populated area. Zip codes within the gray and brown areas of the above map are extended services areas. All other areas noted in color are within the Core Service Area. Sample Invoice I4opSIdpDdve, Inc. 1933 S. Broadway. Ste. 1144 Los Angeles, CA 900O7 US accounting@hopskipdrivecom hopskipdrive.com BILL TO ABC School District 123 Fake St. Los Angeles, CA 90007 40312 B2B Base plus miles Completed Trips Base ,plus miles Completed Trips 4032.2 BOB Base plus miles Cancelled Trips Base plus miles Cancelled Trips c',47 To pay your invoice by credit card or hem bank transfer click E DUE and Pay" on the invoice then Mc "Pay Now". You can also pay via Baco n at i ilapp.bilI.can togin- (Payment Network 1001607.1512918381 Hop Skip Drive INVOICE B 1957 DATE 04/0112019 DUE DATE 05/0112019 TERMS Net 30 1.0925 124.37 12.83 25.66 $150.03 Sample Invoice Supporting Documentation Organizer Invoice 195,7 A count 412345 ABC School District i23 Fake St-, Los Angeles, CA. 90007 USA emamr6wt Start Tnp 10 Tnp5t.ta Chri,SAnrna 4/291201912'15:00PM 4/]9,1011:10MAM 4/10k0192-15.G'M 4/1U%d1191C-15t10AM 4/1,2(1912:30. FM 4/4,2(19945.00 AM Grand Total u.•a�,r- lhr..w F+aw�nti -!. nc _._., 112 S2 qt+'c o, 3i , 125 sM 11.98 49.59 11 i0.0.1 SIGNATURE REQUESTED: Weld/ HopSkipDrive Amendment #3 Final Audit Report 2025-07-18 Created: By: Status: Transaction ID: 2025-07-18 Sara Adams (sadams@weld.gov) Signed CBJCHBCAABAALOngBDU67TS87cHOBIgvPN39evhwXVG6 "SIGNATURE REQUESTED: Weld/HopSkipDrive Amendment # 3" History ,t Document created by Sara Adams (sadams@weld.gov) 2025-07-18 - 8:15:39 PM GMT- IP address: 204.133.39.9 E's Document emailed to Joanna McFarland (Joanna@hopskipdrive.com) for signature 2025-07-18 - 8:16:32 PM GMT t Email viewed by Joanna McFarland (joanna@hopskipdrive.com) 2025-07-18 - 8:23:41 PM GMT- IP address: 74.125.209.1 it Document e -signed by Joanna McFarland (Joanna@hopskipdrive.com) Signature Date: 2025-07-18 - 8:24:31 PM GMT - Time Source: server- IP address: 23.240.252.105 el Agreement completed. 2025-07-18 - 8:24:31 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name HOPSKIPDRIVE INC Entity ID* @00040598 Contract Name * HOPSKIPDRIVE INC PROFESSIONAL SERVICES AGREEMENT AMENDMENT #3 Contract Status CTB REVIEW Q New Entity? Contract ID 9749 Contract Lead SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID 20230821 Requires Board Approval YES Department Project # Contract Description (CONSENT) AMENDMENT #3 EXTENDS THE TERMS TO 8/1/25 THROUGH 7/31 /26 AND UPDATES EXHIBIT A, SCOPE OF SERVICES AND RATE SCHEDULE. Contract Description 2 PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 7/22/25. Contract Type* AMENDMENT Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL RN EY@WEL D.GOV Requested BOCC Agenda Date 07/28/2025 Due Date 07/24/2025 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 05/31/2026 Committed Delivery Date Renewal Date Expiration Date* 07/31/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 07/24/2025 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 07/24/2025 07/24/2025 07/24/2025 Final Approval BOCC Approved Tyler Ref # AG 072825 BOCC Signed Date Originator SADAMS BOCC Agenda Date 07/28/2025 Co th'c c+-(NI$'-Hb BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Agreement Amendment #2 between Weld County Department of Human Services and HopSkipDrive, Inc. DEPARTMENT: Human Services DATE: June 25, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department entered into a Professional Services Agreement (PSA) with HopSkipDrive on March 22, 2023, known to the Board as Tyler# 2023-0821, for transporting foster youth in a safe manner, primarily to and from school, in order to promote educational stability by removing transportation as a barrier, thus reducing school placement changes, chronic absenteeism, and tardiness. On January 24. , the Board approved to amend the PSA to extend the terms to March 1, 2024 through February 28, 2025, and to update Exhibit A, Scope of Services and Rate Schedule to reflect a $2.00 increase in the minimum fee for each ride and a new $0.15 Colorado Required Regulatory Fee per ride. The Department is now requesting Board approval to amend the PSA to extend the terms to August 1, 2024 through July 31, 2025 to align with the school year, and to update Exhibit A, Scope of Services and Rate Schedule to reflect a $5.00 increase in the initiation fee and a $5.00 increase in the minimum fee for each ride. What options exist for the Board? • Approval of the Agreement Amendment #2 between WCDHS and HopSkipDrive, Inc. • Deny approval of the Agreement Amendment #2 between WCDHS and HopSkipDrive, Inc. Consequences: The current agreement will not have new term dates that align with the school year or reflect the rate increase. Impacts: WCDHS will not have this service that provides transportation to foster youth. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total cost = The rates are as follows: Current rates (March 1, 2024 -July 31, 2024) Initiation fee: $35.00 New rates (August 1, 2024 -July 31, 2025) Initiation fee: $40.00 Per mile fee: $2.99 Per mile fee: $2.99 $0.15 Colorado Required Regulatory Fee per ride $52.00 minimum fee for each ride $0.15 Colorado Required Regulatory Fee per ride $57.00 minimum fee for each ride Funded through Every Student Succeeds Act (ESSA) and the Child Welfare Block. Pass -Around Memorandum; June 25, 2024 CMS ID C-UNAl - 1 agg ALL 2023-0 2.1 -1/k /zy -7///.24- N2 beFt5 Recommendation: • Approval of the Amendment #2 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman rvIF Scott K. James Kevin D. Ross, Chair Lori Seine Pass -Around Memorandum; January 25, 2024 - CMS ID TBD DocuSign Envelope ID: 5D5887A8-OBCF-4CC3-A526-6D8E04CBF835 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND HOPSKIPDRIVE, INC. This Agreement Amendment made and entered into I S� day of Jlj , 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and HopSkipDrive, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Alternative Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-0821, approved on March 22. 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on February 29, 2024. • The Original Agreement was amended on: • January 24, 2024 to extend the term date through February 28, 2025 and amend Exhibit A, Scope and Services and Rate Schedule. • The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2023-0821. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement effective August 1, 2024: 1. Paragraph 3. Term is hereby amended as follows. The term of this agreement shall be from August 1, 2024 through July 31, 2025. 2. Exhibit A, Scope of Services and Rate Schedule, is hereby amendment as attached. • All other terms and conditions of the Original Agreement remain unchanged. 2Zo c_ Pi -21 DocuSign Envelope ID: 5O5887A8-88CF-4CC3-A526-6D8E04C8F835 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. C� (� ` COUNTY: ATTEST�/,,:.�..L . 6: �! •; BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Perry L. Bud , Chair Pro-Tem JUL 0 1 2024 HopSkipDrive, Inc. 360 East 2"d Street, Suite 325 Los Angeles, California 90012 Harsit Patel, President Date: 6/18/2024 DocuSign Envelope ID: 5D58B7A8-8BCF-4CC3-A526-6D8E04CBF835 EXHIBIT A SCOPE OF SERVICES AND RATE SCHEDULE A. GENERAL DESCRIPTION OF PRIMARY OBJECTIVE To arrange foster youth transportation services in a manner that ensures a premium level of customer support and the safety and security of the youth being transported. B. SERVICE DETAILS Modalities, Curriculum or Tools o Through the use of an app -based directional model, the live operations team maintains continuous contact with each vehicle while tracking the rides in real time. This application provides notifications of an incident should one occur, a photo and contact information of the driver, real-time tracking of location for organizations and caregivers, and manage the scheduling and reservations of rides. • Anticipated Frequency of the Service o Daily throughout the year. • Anticipated Duration of the Service o This service contract's initial term is for one (1) year, with the majority of services to occur during the school year to support school stability. Goals of the Service o The primary goal is to remove transportation as a barrier to allow for further opportunity for foster youth of Weld County. Outcomes of Service o The short and long-term outcomes of the service will be evident in reduced number of school placement changes, reduction of chronic absenteeism or tardiness, and improved education outcomes for foster youth who are able to maintain school stability with the support of reliable and safe transportation. • Target Population o Children ranging from age six (6) to eighteen (18), and beyond based on the needs of Weld County. o Younger foster youth can be transported if a parent or guardian is present to install a car seat and ride along. o The service can also be utilized for transitional aged youth, teen parents, and court involved youth, as needed in addition to foster youth. • Service Location o Contractor will provide services to support Weld County and the nearby metro areas within and in the surrounding areas of Weld (Greeley, Fort Collins, and Boulder). • Language o English with full professional proficiency. DocuSign Envelope ID: 5D58B7A8-8BCF-4CC3-A526-6D8E04CBF835 • Transportation of Clients o Service area is divided into two (2) categories: Core Service Areas (within blue line of attached map) and Extended Service Areas (outside of the blue line of the attached map) based on area zip codes. C. PAYMENT FOR SERVICES Funding Source o Every Student Succeeds Act (ESSA) for school transportation. o Child Welfare Block for visitation transportation. Core Service Area Rates for each ride o $40.00 Initiation o $2.99 per mile o $0.15 per ride for Colorado Required Regulatory Fees o $57.00 minimum fee for each ride Cancellation/No Show for Both Service Areas o $0 if cancelled with eight (8) hours of notice. o 50% of total ride fee for shortest route if cancelled between eight (8) hours — one (1) hour of scheduled ride. o 100% of total ride fee if cancelled within one (1) hour of scheduled ride time. Additional rider rate o $0 with the same points of origin and destination. Aggregate per mile rate for shared mileage o $.50 applicable for multiple riders with different points of origin or destination. Invoice and Payment o Contractor shall provide County with an invoice via email to HS-CWServicereferral@co.weld.co.us, in a format consistent with the following Sample Invoice and Sample Supporting Documentation, within thirty (30) days of the end of each month during which Services were provided. o County shall pay Contractor within thirty (30) days of County's receipt of such invoice. DocuSign Envelope ID: 5D58B7A8-8BCF-4CC3-A526-6D8E04CBF835 Service Area Map Core Service Area: Any location located within the blue line boundary as indicated on the above map. Including Denver and surrounding populated area. Extended Service Area: Any location outside of the blue line boundary as indicated on the above map. trTh fir ,s r1:7 Zip codes within the gray and brown areas of the above map are extended services areas. All other areas noted in color are within the Core Service Area. DocuSign Envelope ID: 5D58B7A8-8BCF-4CC3-A526-6D8E04CBF835 Sample Invoice HopSkipDdve, Inc. 1933 S. Broadway, Ste. 1144 Los Angeles, CA 90007 US accounting@hopskipdrive.com hopskipdrive.com Invoice BILL TO ABC School District 123 Fake St. Los Angeles, CA 90007 40312 BBB Base plus miles Completed Trips Base plus miles Completed Trips 4032.2 BaB Base plus miles Cancelled Tripe Base plus miles Cancelled Trips lc? To pay your invoice by cr.* card or free barn trensler cBdc •Revue -... • .��;� E DUE and Pay. on me invoke then. "Pay No, You can also pay via 9a.com at httpaSapp.bilconvtopin. (Payment No.. ID ottiomi taireal Hop Skip Drive INVOICE • 1957 DATE 04/01/2019 DUE DATE 05/01/2019 TERMS Net 30 .0925 124.37 12.83 25.86 $150.03 DocuSign Envelope ID: 5D58B7A8-8BCF-4CC3-A526-6D8E04CBF835 Sample Invoice Supporting Documentation �thwlViM Srarr Organizer Invoice 195: Account 412345 April1, 2019 _c Apr, 30, 2019 ABC School District 123 Fake St., Los Angeles, CA, 90007 USA f,rt i>u Cd Tu��. ti1 X0.0._'+ Trip 10 Trip State Origin AAin.s. OPtlrutlM Addracc 4/29/201912:15:00 PM 149.. -s_«�3 1<•s +ri;;k.�. •_ASVN; rya 4/79,11,41c:T0Yr1AM 14KV1i: r,xrrin,-x?1.'!i Sl 9htmtn irai�.C i, o14J��5.1 4/1W20392:15:00 PM 14�y�ti :all i!=" Vr:unm, cxaA,.t?. �1iJ: 4/19l20393C:1SUOAM :arnul?•e 4rCnnalc 13, F Ys St 4/4,1c3932:30.0 FM 143 `1E Cal, I_•r 7.v Anxk; c:: 4/4r'2e199,15AOAM 143,E-.uilyie tr. Gran! Total L 1x.=tit. 11u ,1411 pucang.T'hnv CA WO, PuxnKc- Ikx 41252 1.70 }./.5 31 13z;ti }25.58 1 132.98 49.59 11.03 t ct For Entity Information Entity Name HOPSKIPDRIVE INC Entity ID* @00040598 Contract Name HOPSKIPDRIVE INC - PSA AMENDMENT #2 Contract Status CTB REVIEW Q New Entity? Contract ID 8410 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* AMENDMENT TO CHANGE TERMS TO 8/1 /24 THROUGH 7/31/25 TO ALIGN WITH THE SCHOOL YEAR AND TO UPDATE EXHIBIT A, SCOPE OF SERVICES AND RATE SCHEDULE. Contract Description 2 PA WILL ROUTE THROUGH NORMAL PROCESS. ETA TO CTB ON 6/25/2024. Contract Type" AMENDMENT Amount* $ 0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 07/03/2024 Due Date 06/29/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 05/30/2025 Committed Delivery Date Renewal Date Expiration Date* 07/31/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 06/26/2024 06/27/2024 06/27/2024 Final Approval BOCC Approved Tyler Ref # AG 070124 BOCC Signed Date Originator SADAMS BOCC Agenda Date 07/01/2024 n+r'a -v--1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Agreement Amendment #1 between Weld County Department of Human Services and HopSkipDrive, Inc. DEPARTMENT: Human Services DATE: January 16, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department entered into a Professional Services Agreement (PSA) with HopSkipDrive on March 22, 2023, known to the Board as Tyler# 2023-0821, for transporting foster youth in a safe manner, primarily to and from school, in order to promote educational stability by removing transportation as a barrier, thus reducing school placement changes, chronic absenteeism, and tardiness. The Department is now requesting Board Approval to Amend the PSA to extend the terms to March 1, 2024 through February 28, 2025, and to update Exhibit A, Scope of Services and Rate Schedule to reflect a $2.00 increase in the minimum fee for each ride and a new $0.15 Colorado Required Regulatory Fee per ride. What options exist for the Board? • Approval of the Agreement Amendment #1 between WCDHS and HopSkipDrive, Inc. • Deny approval of the Agreement Amendment #1 between WCDHS and HopSkipDrive, Inc. Consequences: The current PSA will expire. Impacts: WCDHS will not have this service to provide transportation to foster youth. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total cost = The rates are as follows: Core Service Area Rates for Each Ride Current rates (March 1, 2023 -February 29, 2024) Initiation fee: $35.00 New rates (March 1, 2024 -February 28, 2025) Initiation fee: $35.00 Per mile fee: $2.99 $50.00 minimum fee for each ride Per mile fee: $2.99 $0.15 Colorado Required Regulatory Fee per ride $52.00 minimum fee for each ride Extended Service Area Rates for Each Ride Current rates (March 1, 2023 -February 29, 2024) Initiation fee: $35.00 New rates (March 1, 2024 -February 28, 2025) Initiation fee: $35.00 Per mile fee: $2.99 Per mile fee: $2.99 $0.15 Colorado Required Regulatory Fee per ride • Funded through Every Student Succeeds Act (ESSA) and the Child Welfare Block. Pass -Around Memorandum; January 16, 2024 M D 7740 , /�D) Corse n+ A ,ncla. ,-(�v�J oi/aHla 1 aoa3-o8-�� t-1ROO95 Recommendation: • Approval of the Amendment #1 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair kC i Lori Saine Pass -Around Memorandum; January 16, 2024 - CMS ID TBD AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND HOPSKIPDRIVE, INC. This Agreement Amendment made and entered into day of ,Tokrtuart 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and HopSkipDrive, Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Alternative Transportation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-0821, approved on March 22, 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on February 29, 2024. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement: 1. This Professional Services Agreement is being renewed for the period of March 1, 2024 through February 28, 2025. 2. Exhibit A, Scope of Services and Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: .WdderiteAd Jel't1 BOARD OF COUNTY COMMISSIONERS BY: Jerk to the Boa d Deputy Cl WELD COUNTY, COLORADO Kevin D. Ross, Chair JAN 2 4 2024 CONTRACTOR: HopSkipDrive, Inc. 360 East 2nd Street, Suite 325 Los Angeles, California 90012 By: Harsit Patel (Jan 11, 2024 18:14 PST) Harsit Patel, President Date: Jan 11, 2024 ad.231.0801 EXHIBIT A SCOPE OF SERVICES AND RATE SCHEDULE A. GENERAL DESCRIPTION OF PRIMARY OBJECTIVE To arrange foster youth transportation services in a manner that ensures a premium level of customer support and the safety and security of the youth being transported. B. SERVICE DETAILS Modalities, Curriculum or Tools o Through the use of an app -based directional model, the live operations team maintains continuous contact with each vehicle while tracking the rides in real time. This application provides notifications of an incident should one occur, a photo and contact information of the driver, real-time tracking of location for organizations and caregivers, and manage the scheduling and reservations of rides. • Anticipated Frequency of the Service o Daily throughout the year. • Anticipated Duration of the Service o This service contract's initial term is for one (1) year, with the majority of services to occur during the school year to support school stability. • Goals of the Service o The primary goal is to remove transportation as a barrier to allow for further opportunity for foster youth of Weld County. • Outcomes of Service o The short and long-term outcomes of the service will be evident in reduced number of school placement changes, reduction of chronic absenteeism or tardiness, and improved education outcomes for foster youth who are able to maintain school stability with the support of reliable and safe transportation. • Target Population o Children ranging from age six (6) to eighteen (18), and beyond based on the needs of Weld County. o Younger foster youth can be transported if a parent or guardian is present to install a car seat and ride along. o The service can also be utilized for transitional aged youth, teen parents, and court involved youth, as needed in addition to foster youth. • Service Location o Contractor will provide services to support Weld County and the nearby metro areas within and in the surrounding areas of Weld (Greeley, Fort Collins, and Boulder). • Language o English with full professional proficiency. Transportation of Clients o Service area is divided into two (2) categories: Core Service Areas (within blue line of attached map) and Extended Service Areas (outside of the blue line of the attached map) based on area zip codes. C. PAYMENT FOR SERVICES Funding Source o Every Student Succeeds Act (ESSA) for school transportation. o Child Welfare Block for visitation transportation. Core Service Area Rates for each ride o $35.00 Initiation o $2.99 per mile o $0.15 per ride for Colorado Required Regulatory Fees o $52.00 minimum fee for each ride Extended Service Area Rates for each ride o $35.00 Initiation o $2.99 per mile o $0.15 per ride for Colorado Required Regulatory Fees Cancellation/No Show for Both Service Areas o $0 if cancelled with eight (8) hours of notice. o 50% of total ride fee for shortest route if cancelled between eight (8) hours — one (1) hour of scheduled ride. o 100% of total ride fee if cancelled within one (1) hour of scheduled ride time. Additional rider rate o $0 with the same points of origin and destination. Aggregate per mile rate for shared mileage o $.50 applicable for multiple riders with different points of origin or destination. Invoice and Payment Contractor shall provide County with an invoice via email to HS-CWServicereferral(ciico.weld.co.us, in a format consistent with the following Sample Invoice and Sample Supporting Documentation, within thirty (30) days of the end of each month during which Services were provided. County shall pay Contractor within thirty (30) days of County's receipt of such invoice. Service Area Map Core Service Area: Any location located within the blue line boundary as indicated on the above map. Including Denver and surrounding populated area. Extended Service Area: Any location outside of the blue line boundary as indicated on the above map. Zip codes within the gray and brown areas of the above map are extended services areas. All other areas noted in color are within the Core Service Area. Sample Invoice HopSkipDrive, Inc. 1933 S. Broadway, Ste. 1144 Los Angeles. CA 90007 US accounting@hopskipdrive.com hopskipdrive.com Invoice BILL TO ABC School District 123 Fake St (�(�j Los Angeles,. CA 90007 4031.2 B2B Base plus miles Completed Trips Base plus mites Completed Trips 4032.2 B28 Base plus miles Cancelled Tripe Base plus miles Cancelled Trips To pay your i rrc orcce by cxed it card or tree bank transfer click "Reviie and Pay" on the invoke ten click "Pair Now". You can also pay via Bill corn at https:.Yapp_ l.comntogIrt. i;Paymeirrt Network. ID 0160726151291838) EDUE Hop SkipDrive INVOICE # 1957 DATE 0401''2019 DUE DATE 05/0142019 TERMS Net 30 .0925 12.83 124.37 25.66 $150.03 Sample Invoice Supporting Documentation Organizer Invoice 1357 Account .2345 2345 ABC School District 123 Fake St, IllsAngeles, CA, 900117 USA Fttt.9 P1 start reYp111 Trip St7tw Otigi, Add, 4,129,2111912151.1 PM 149:92, 6,3,1707911,30xInA- 4Aj,to1sil.sxxma .1.1910=15970AM 4,9,2C19 12,30021 FM 4,201994..0 AM 6roex Tag 7tt�l Due S2 SIGNATURE REQUESTED: Weld/ HopSkipDrive Amendment #1 - 2024 Final Audit Report 2024-01-12 Created: 2024-01-11 By: Sara Adams (sadams@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAcSX6H16rnoCq1QDrHXECKWIolldpwZwGe "SIGNATURE REQUESTED: Weld/HopSkipDrive Amendment # 1 - 2024" History t Document created by Sara Adams (sadams@co.weld.co.us) 2024-01-11 - 9:33:25 PM GMT D Document emailed to hpatel@hopskipdrive.com for signature 2024-01-11 - 9:34:12 PM GMT 15 Email viewed by hpatel@hopskipdrive.com 2024-01-11 - 9:34:16 PM GMT Ofi Signer hpatel@hopskipdrive.com entered name at signing as Harsit Patel 2024-01-12 - 2:14:04 AM GMT tt5 Document e -signed by Harsit Patel (hpatel@hopskipdrive.com) Signature Date: 2024-01-12 - 2:14:06 AM GMT - Time Source: server 0 Agreement completed. 2024-01-12 - 2:14:06 AM GMT Dowered by Adobe Acrobat Sign contract F Entity Information Entity Name * HOPSKIPDRIVE INC Contract Name" AGREEMENT AMENDMENT #1 Contract Status CTB REVIEW Entity ID* @00040598 Contract ID 7740 Contract Lead SADAMS Q New Entity? Parent Contract ID 20230821 Requires Board Approval YES Contract Lead Email Department Project # sadams@weld.gov;cobbx xlk@weld.gov Contract Description* AMEND THE PSA TO EXTEND TERMS THE TERMS TO 3/1 /24 THROUGH 2/28/25 AND TO UPDATE EXHIBIT A, SCOPE OF SERVICES AND RATE SCHEDULE TO REFLECT A $2.00 INCREASE IN THE MINIMUM FEE FOR EACH RIDE AND ADD A NEW $0.15 COLORADO REQUIRED REGULATORY FEE PER RIDE. Contract Description 2 PA WILL ROUTE THROUGH NORMAL PROCESS. ETA TO CTB ON 1/17/2024. Contract Type AMENDMENT Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date* 01/24/2024 Due Date 01/20/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 12/31/2024 Committed Delivery Date Renewal Date Expiration Date* 02/28/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 01/18/2024 01/19/2024 01/19/2024 Final Approval BOCC Approved Tyler Ref # AG 012424 BOCC Signed Date Originator SADAMS BOCC Agenda Date 01/24/2024 RESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR ALTERNATIVE TRANSPORTATION SERVICES AND AUTHORIZE CHAIR TO SIGN - HOPSKIPDRIVE, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for Alternative Transportation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and HopSkipDrive, Inc., commencing March 1, 2023, and ending February 29, 2024, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for Alternative Transportation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and HopSkipDrive, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of March, A.D., 2023, nunc pro tunc March 1, 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dithAi jdp;,,k, Weld County Clerk to the Board AP Deputy Clerk to the County At • ney Date of signature: O3/3O/23 Mi. - _ ree -n, Chair Per L. Bur�E, Pro-Tem Sc tt K. James C J evin D. Ross Lori Saine cc: I -ISO 03/31 /23 2023-0821 HR0095 �Or��ack (Ditc91s4 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: March 14, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Professional Services Agreement with HopSkipDrive, Inc. Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Professional Services Agreement with HopSkipDrive, Inc. The Department is requesting to enter into a Professional Services Agreement with HopSkipDrive, Inc. for alternative transportation services. HopSkipDrive's service is used to transport foster youth in a safe manner, primarily to and from school, in order to promote educational stability by removing transportation as a barrier, thus reducing school placement changes, chronic absenteeism, and tardiness. Funding for this service is paid through Every Student Succeeds Act (ESSA) for school transportation, and the Child Welfare Block when used for visitation transportation. The term of this Agreement is March 1, 2023 through February 29, 2024, with the option to renew, in writing, on an annual basis. The rates are as follows: Initiation fee: $35.00 Per mile fee: $2.99 $50.00 minimum fee for each ride Initiation fee: $35.00 Per mile fee: $2.99 Pass -Around Memorandum; March 14, 2023 — CMS ID 6754 Page t 2023-0821 o3/2:z_ \-A-1(2.uock.5 PRIVILEGED AND CONFIDENTIAL I do not recommend a Work Session. I recommend approval of this Professional Services Agreement and authorize the Chair to sign. Approve Schedule Recommendation Work Session Other/Comments: Perry L. Huck, Pro-Tem Mike Freeman, Chair Scott K. Janes Kevin D. Ross Lori Saine Pass -Around Memorandum; March 14, 2023 - CMS ID 6754 Page 2 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND HOPSKIPDRIVE, INC. THIS AGREEMENT is made and entered into this cc.- day of Ma.VCh, 2023, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and HopSkipDrive, Inc., who whose address is 360 East 2nd Street, Suite 325, Los Angeles, California 90012, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly set forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services and Rate Schedule, which forms an integral part of this Agreement. Exhibits A is specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibit A. 3. Term. The term of this Agreement shall be from March 1, 2023, through February 29, 2024, or Contractor's completion of the responsibilities described in Exhibit A. Both of the parties to this Agreement understand and agree that the laws of the State of Colorado prohibit County from entering into Agreements which bind County for periods longer than one year. This Agreement may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than the amount set forth in Exhibit A for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described in Exhibit A. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services outlined in Exhibit A. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation End expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remarn (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether cr not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non - confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees 2 to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of Insurance. Workers' Compensation /Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury $5,000; Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. 3 c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 4 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 24. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non- performing or delayed party. 26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 5 27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 29. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibit, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: BY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ike Freeman, Chair MAR 2 2 2023 HopSkipDrive, Inc. 360 East 2°d Street, Suite 325 Los Angeles, California 90012 By:Joarrfia McFd (Mar 8, 202310:10 MST) Joanna McFarland, Chief Executive Officer Mar 8, 2023 Date: 6 EXHIBIT A SCOPE OF SERVICES AND RATE SCHEDULE A. GENERAL DESCRIPTION OF PRIMARY OBJECTIVE To arrange foster youth transportation services in a manner that ensures a premium level of customer support and the safety and security of the youth being transported. B. SERVICE DETAILS Modalities, Curriculum or Tools o Through the use of an app -based directional model, the live operations team maintains continuous contact with each vehicle while tracking the rides in real time. This application provides notifications of an incident should one occur, a photo and contact information of the driver, real-time tracking of location for organizations and caregivers, and manage the scheduling and reservations of rides. Anticipated Frequency of the Service o Daily throughout the year. Anticipated Duration of the Service o This service contract's initial term is for one (1) year, with the majority of services to occur during the school year to support school stability. Goals of the Service o The primary goal is to remove transportation as a barrier to allow for further opportunity for foster youth of Weld County. Outcomes of Service o The short and long-term outcomes of the service will be evident in reduced number of school placement changes, reduction of chronic absenteeism or tardiness, and improved education outcomes for foster youth who are able to maintain school stability with the support of reliable and safe transportation. Target Population o Children ranging from age six (6) to eighteen (18), and beyond based on the needs of Weld County. o Younger foster youth can be transported if a parent or guardian is present to install a car seat and ride along. o The service can also be utilized for transitional aged youth, teen parents, and court involved youth, as needed in addition to foster youth. • Service Location o Contractor will provide services to support Weld County and the nearby metro areas within and in the surrounding areas of Weld (Greeley, Fort Collins, and Boulder). • Language o English with full professional proficiency. • Transportation of Clients o Service area is divided into two (2) categories: Core Service Areas (within blue line of attached map) and Extended Service Areas (outside of the blue line of the attached map) based on area zip codes. C. PAYMENT FOR SERVICES Funding Source o Every Student Succeeds Act (ESSA) for school transportation. o Child Welfare Block for visitation transportation. Core Service Area Rates for each ride o $35.00 Initiation o $2.99 per mile o $50.00 minimum fee for each ride Extended Service Area Rates for each ride o $35.00 Initiation o $2.99 per mile Cancellation/No Show for Both Service Areas o $0 if cancelled with eight (8) hours of notice. o 50% of total ride fee for shortest route if cancelled between eight (8) hours — one (1) hour of scheduled ride. o 100% of total ride fee if cancelled within one (1) hour of scheduled ride time. Additional rider rate o $0 with the same points of origin and destination. Aggregate per mile rate for shared mileage o $.50 applicable for multiple riders with different points of origin or destination. Invoice and Payment o Contractor shall provide County with an invoice via email to Doug Hainley at Hainlejd@weld.gov, in a format consistent with the following Sample Invoice and Sample Supporting Documentation, within thirty (30) days of the end of each month during which Services were provided. o County shall pay Contractor within thirty (30) days of County's receipt of such invoice. Service Area Map Core Service Area: Any location located within the blue line boundary as indicated on the above map. Including Denver and surrounding populated area. Extended Service Area: Any location outside of the blue line boundary as indicated on the above map. Zip codes within the gray and brown areas of the above map are extended services areas. All other areas noted in color are within the Core Service Area. Sample Invoice HopSldpOlve, Inc 1933 S. Broadway. Ste.1144 Los Angeles, CA 90007 US ac colr nvc ice B01 TO ABC School District 123 Fake St Las Angeles, CA 90007 Icil) Hop Skip Drive INVOICE i 1957 DATE 04/01/2019 DUE DATE 05/01/2019 TERMS Net 30 4031.2 B2B 8986 plus ni es Coed Trips 4 .0925 124.37 Base ,plus miss Completed Trips 4032.213213 Base plus m9es Cance*ed Taps Q 12.83 25.66 Base plus mks Cancelled Trips To pay your inobabycrack card orboa bank bander rick EDUE and Par on In Woks Ow Mk `Pay Now". You am a6o pay. Mora at h priappLi.mnaLoeln. 11,111 a Mtwara ID 0160726151291639) $150.03 Sample Invoice Supporting Documentation SdkaRUWt Sean Organizer Invoice 1'957 Account #12315 Ap,I 1. 2019 Ap 30, 2019 ABC School District 123 Fake St., Las Angeles, CA, 90007 USA 7r if 10 TriPStah. Mtg. Arnett 1.din,tirtndMrnSt 4/29,01912,1,00 PM 41Ng 0791C::i gmilM IS3V1c.; 4AoKA191,rsvDY/s1 3_U+_ SrFt ;c 'liG7 l am 4/1W20i3* 1G1543ORM Y#-194:, ro'r!z^1Kt �. 4,4,X19123040 FM 4/4,2C19945410MA Grand Total T t., Oaa 31Zi2 12553 49.59 1150.03 SIGNATURE REQUESTED: Weld/ HopSkipDrive PSA Final Audit Report 2023-03-08 Created: By: Status: Transaction ID: 2023-03-08 Windy Luna (wluna@co.weld.co.us) Signed CBJCH BCAABAAdWOzLZ3OScXVt7KNyQkojUczgdSjZ8gh "SIGNATURE REQUESTED: Weld/HopSkipDrive PSA" History t Document created by Windy Luna (wluna@co.weld.co.us) 2023-03-08 - 4:38:35 PM GMT 2. Document emailed to Joanna McFarland (joanna@hopskipdrive.com) for signature 2023-03-08 - 4:40:06 PM GMT ,5 Email viewed by Joanna McFarland (joanna@hopskipdrive.com) 2023-03-08 - 5:10:12 PM GMT 6© Document e -signed by Joanna McFarland (joanna@hopskipdrive.com) Signature Date: 2023-03-08 - 5:10:37 PM GMT - Time Source: server Q Agreement completed. 2023-03-08 - 5:10:37 PM GMT Powered by Adobe Acrobat Sign New Contract Request Entity Information Entity Name. HOPSKIPDRIVE INC Entity ID* O00040598 Contract Name. Contract ID HOPSKIPDRIVE (PROFESSIONAL SERVICES AGREEMENT 2023- 6754 24) Contract Lead* Contract Status WLUNA CTB REVIEW ❑ New Entity? Contract Lead Email wiunagweldgov,com;cobbx xlk vweldgov.com Parent Contract ID Requires Board Approval YES Department Project Contract Description. PROFESSIONAL SERVICES AGREEMENT WITH HOPSKIPDRIVE FOR ALTERNATIVE TRANSPORTATION TO TRANSPORT FOSTER YOUTH IN A SAFE MANNER. TERM: 03!0112023 THROUGH 02,29 2024. Contract Description 2 PA ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 031 16/2023. Contract Type .t AGREEMENT Amount* $0.00 Renewable* NO Automatic Renewal Department HUMAN SERVICES Department Email CM- HumanServices@weldgov.co Department Head Email CM-HumanServices- DeptHead0weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WELDG EY@WELDG OV.COM Requested BOCC Agenda Date* 03/222023 Due Date 03;18'2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter NSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Col Effective Date Review Date. 12?29;2023 Renewal Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Purchasing Approver Approval Process Department Head JAMIE ULRICH DH Approved Date 03; 08/2023 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 03/22/2023 Originator WLUNA Committed Delivery Date Expiration Date* 02,29;2024 Contact Type Contact Email Contact Phone J Contact Phone 2 Finance Approver CHERYL PATTELLI Purchasing Approved Date Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 03(10:2023 03;10,2023 Tyler Ref I AG 032223 Hello