HomeMy WebLinkAbout20252648.tiffHousing Authority of the City of Greeley
Weld County Housing Authority
Meeting of the Board of Commissioners
Wednesday 8/27/2025
4:30pm
m
Minutes
Greeley Housing Authority— 903 6`" Street Greeley, CO 80631
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Attendees: Shawn Walcott, Kim Longworth, Ernest Cienfuegos -Baca, 5eetHsmes, Rachel
Flynn, Olivia Milstead, Karin Crandall, Vincent Ornelas, Bobbier Cranston
1. Call to Order at 4:30 pm by Board Chair Shawn Walcott.
2. Action Item —Approval of prior meeting minutes: It was motioned by Ernest Cienfuegos-
Bacato to approve the May 28, 2025 meeting minutes.; Motion was seconded by Kim
Longworth; no opposition; all approved; motion passed.
3. Open Public Comment Period: no public comments
4. Special Limited Partnership Summary
a. Cityline Station: Shawn Walcott introduced Jacob Curling from Warm Springs
Holdings to give an update on the Specialist Limited Partnership agreement. Jacob
Curling reminded the Board that the Housing Authority Board entered into a Letter of
Intent earlier this year for the entire campus for middle income households. Phase 1
consists of 216 units, which are completed and 94 units to be built for Phase 2.
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2025-2648
Jacob stated that the whole campus has one owner. Jacob explained that Phases 1
and 2 are technically two separate legal structures, which will require the splitting of
the LOI into two for each phase and then will merge into one deal once phase 2 is
completed. Jacob did inform the board that with the addition of prop 123 money into
the project, AMI has been reduced to 70, 80 and 90 rather than just 100. Vincent
Ornelas stated that the resolutions in Section 6d of the agenda will grant the
Executive Director the ability to execute the changes needed for the project. Vincent
Ornelas asked what the timeline was for the project. Jacob stated that financing for
Phase 1 is expected to close at the end of October and Phase 2 is expected to close
within a month of Phase 1 closing.
5. Executive Director Reports:
a. Financials: Vincent presented the agency wide financials for May 2025. Vincent
Ornelas went through each program's revenue and expenses and highlighted any
concerns. Vincent Ornelas stated that prior accounting staff utilized the Sundry
Expense account for many expenses. Vincent is attempting to create new expense
accounts to give a better understanding of where expenses are being booked.
Vincent Ornelas brought attention to higher expenses in HR contracts, Health
Insurance, Trash, office supplies and IT. Vincent Ornelas explained that most of
these expenses will be reduced after this year and should also decrease even more
once the Housing Authority begins partnering with the City to utilize City
infrastructure. Rachel Flyn asked where the Housing Authority was wRh that
partnership. Vincent Ornelas stated that he has drafted an IGA and sent it over to
Deb Callies for review. Deb Callies will serve as the project manager for the project
and will need to meet with each City Department Head to discuss specific details
on how best to move forward. Ernest Cienfuegos -Baca asked if the City would be
taking over accounts. Vincent Ornelas stated that accounting would stay with the
Housing Authority, but payroll and benefits would be done by the City. Vincent
Ornelas stated that these figures only show the programs' net position and do not
account for reserves, which will be utilized for any shortfall.
b. Housing Department Report: Vincent Ornelas presented the Housing Department
report for July 2025. Vincent Ornelas gave an update on vacancies for all properties.
Vincent Ornelas presented figures on the Housing Choice Voucher program for both
Greeley and Weld County for the month of July 2025.
6. Action Items
a. Weld County Housing Authority Budget for 2025: Vincent Ornelas explained that
the specific budget for the Weld County Voucher program was not created and
approved by the board. This draft budget is being presented for the Boards approval.
Vincent Ornelas also explained that these figures were used in the Trial Balance and
Budget comparison reports resented earlier. It was motioned by Karin Crandall to
approve the 2025 Weld County Housing Authority Budget. Motion was seconded by
Olivia Milstead; no opposition; all approved; motion passed.
b. Reopening of the Public Housing Waiting List: Vincent Ornelas explained that
after completing the Public Housing waiting purge, we are now at a point where the
Housing Authority can open its Public Housing lists. Vincent Ornelas stated that the
agency would be utilizing its new software for this process and application will now
be able to be submitted via the web. Vinent Ornelas stated that once approval by
the Board is given, a public 14 -day notice will be given. Ernest Cienfuegos -Baca
asked how long the wait list would be open. Vincent Ornelas stated that the Housing
Authority can close its waiting lists once a 2 year wait has been reached. Ernest
Cienfuegos -Baca recommended keeping the waiting list open fora set period of
time so that the list does not go over its 2 year wait period. Karin Crandall
recommended that the waiting list stay open until September 30`", 2025, giving
applicants 15 days to apply. It was motioned by Karin Crandall to open the Public
Housing waiting list on September 15, 2025 and close the waiting list on September
30, 2025. Motion was seconded by Ernest Cienfuegos -Baca; no opposition; all
approved; motion passed.
c. Tenant Selection Plan for Lincoln Square: Vincent Ornelas stated that a memo
was created to summarize the new Tenant Selection Plan for Lincoln Square.
Vincent Ornelas stated that the plan outlines eligibility, suitability and continued
occupancy for the Lincoln Square property. Vincent Ornelas stated that the
template used was from Nan McKay, which works with HUD to ensure compliance
with HUD regulations. It was motioned by Rachel Flynn to approve the 2025 Lincoln
Square Selection Plan. Motion was seconded by Kim Longworth; no opposition; all
approved; motion passed.
d. Special Limited Partnership Resolutions
i. Participation in Cityline Station Resolution No. 2025-05: B.bier
Cranston stated that this resolution allows the Executive Director to
negotiate, enter into and execute documents for the purpose of participating
in the Cityline Station project as a Special Limited Partner. It was motioned
by Ernest Cienfuegos -Baca to adopt Board Resolution No. 2025-05. Motion
was seconded by Karin Crandall; no opposition; all approved; motion
passed.
ii. Participation in Firestone Flats Resolution 2025-06: Bobbier Cranston
stated that resolution 2025-06 allows the Executive Director to negotiate,
enter -into and sign a Letter of Intent for the purposes of participating in the
Firestone Flats project as a Special Limited Partner. It was motioned by
Ernest Cienfuegos -Baca to adopt Board Resolution No. 2025-06. Motion was
seconded by Karin Crandall; no opposition; all approved; motion passed.
7. Adjourn: It was motioned by Karin Crandall to adjourn; Motion was seconded by Kim
Longworth; no opposition; all approved; motion passed.
Next Board Meeting Scheduled September 24, 2025.
Respectfully submitted by Vinent Ornetes, Greeley Housing Authority Executive Director/Board
Secretary
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