HomeMy WebLinkAbout20250578.tiffCor}lvackrb+:kQ3S$
PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND WSB,
LLC
THIS AGREEMENT is made and entered into this 20 -day of April, 2025, by
and between the Board of Weld County Commissioners, on behalf of the Office of
Emergency Management (OEM) hereinafter referred to as "County," and WSB, LLC
hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor to perform services as required
by County and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability, qualifications, and
time to perform the required services according to the terms of this Agreement; and
WHEREAS, Contractor is authorized to do business in the State of Colorado
and has the time, skill, expertise, and experience necessary to provide the services as
set forth below.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties hereto agree as follows:
1 Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this
Agreement and are incorporated herein. The parties each acknowledge and agree
that this Agreement, including the attached Exhibits, define the performance
obligations of Contractor and Contractor's willingness and ability to meet those
requirements (the "Work"). If a conflict occurs between this Agreement and any
Exhibit or other attached document, the terms of this Agreement shall control, and
the remaining order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) or Request for Proposal (RFP)
as set forth in Bid Package No. B2500014.
Exhibit B consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to procure the materials, equipment and/or
products necessary for the Work and agrees to diligently provide all services, labor,
personnel, and materials necessary to perform and complete the Work described in
the attached Exhibits. Contractor shall further be responsible for the timely
completion and acknowledges that a failure to comply with the standards and
requirements of Work within the time limits prescribed by County may result in
County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution of
this Agreement and shall continue through and until Contractor's completion of the
responsibilities described in the attached Exhibits. Both of the parties to this
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Agreement understand and agree that the laws of the State of Colorado prohibit
County from entering into Agreements which bind County for periods longer than
one year. This Agreement may be extended upon mutual written agreement of the
Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Contractor. Either Party may
immediately terminate this Agreement upon material breach of the other party,
however the breaching party shall have fifteen (15) days after receiving such notice
to cure such breach. Upon termination, County shall take possession of all
materials, equipment, tools and facilities owned by County which Contractor is
using, by whatever method it deems expedient; and, Contractor shall deliver to
County all drawings, drafts, or other documents it has completed or partially
completed under this Agreement, together with all other items, materials and
documents which have been paid for by County, and these items, materials and
documents shall be the property of County. Copies of work product that is
incomplete at the time of termination shall be marked "DRAFT -INCOMPLETE." If
this Agreement is terminated by County, Contractor shall be compensated for, and
such compensation shall be limited to, (1) the sum of the amounts contained in
invoices which it has submitted and which have been approved by the County; (2)
the reasonable value to County of the services which Contractor provided prior to
the date of the termination notice, but which had not yet been approved for
payment; and (3) the cost of any work which the County approves in writing which it
determines is needed to accomplish an orderly termination of the work. County
shall be entitled to the use of all material generated pursuant to this Agreement
upon termination. Upon termination of this Agreement by County, Contractor shall
have no claim of any kind whatsoever against the County by reason of such
termination or by reason of any act incidental thereto, except for compensation for
work satisfactorily performed and/or materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement
shall be in writing signed by both parties. No additional services or work performed
by Contractor shall be the basis for additional compensation unless and until
Contractor has obtained written authorization and acknowledgement by County for
such additional services. Accordingly, no claim that the County has been unjustly
enriched by any additional services, whether or not there is in fact any such unjust
enrichment, shall be the basis of any increase in the compensation payable
hereunder. In the event that written authorization and acknowledgment by the
County for such additional services is not timely executed and issued in strict
accordance with this Agreement, Contractor's rights with respect to such additional
services shall be deemed waived and such failure shall result in non-payment for
such additional services or work performed. In the event the County shall require
changes in the scope, character, or complexity of the work to be performed, and
said changes cause an increase or decrease in the time required or the costs to the
Contractor for performance, an equitable adjustment in fees and completion time
shall be negotiated between the parties, and this Agreement shall be modified
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accordingly by Change Order Any claims by the Contractor for adjustment
hereunder must be made in writing prior to performance of any work covered in the
anticipated Change Order, unless approved and documented otherwise by the
County Rep`resentative Any change in work made without such prior Change
Order shall be deemed covered in the compensation and time provisions of this
Agreement, unless approved and documented otherwise by the County
Representative
6 Compensation. Upon Contractor's successful completion of the Work, and County's
acceptance ,:)f the same, County agrees to pay Contractor an amount not to exceed
$90,000 00 as set forth in the Exhibits No payment in excess of that set forth in the
Exhibits will 'be made by County unless a Change Order authorizing such additional
payment has been specifically approved by Weld'County as required pursuant to
the Weld County Code If, at any time during the term or after termination or
expiration of this Agreement, County reasonably determines that any payment
made by County to Contractor was improper because the service for which
payment was made did not perform as set forth in this Agreement, then upon
written notice of such determination and request for reimbursement from County,
Contractor shall forthwith return such payment(s) to County Upon termination or
expiration of this Agreement, unexpended funds advanced by County, if any, shall
forthwith be returned to County County will not withhold any taxes from monies
paid to the Contractor hereunder and Contractor agrees to be solely responsible for
the accurate reporting and payment of any taxes related to payments made
pursuant to the terms of this Agreement Unless expressly enumerated in the f
attached Exhibits, Contractor shall not be entitled to be paid for any other expenses
(e g mileage) Notwithstanding anything to the contrary contained in this
Agreement, County shall have no obligations under this Agreement after, nor shall
any payments be made to Contractor in respect of any period after December 31 of
any year, without an appropriation therefore by County in accordance with a budget
adopted by the Board of County Commissioners in compliance with Article 25, Title
30 of the Colorado Revised Statutes, the Local Government Budget Law (C R S
29-1-101 et seq ) and the TABOR Amendment (Colorado Constitution, Article X,
Sec 20) Contractor shall prepare invoices in accordance with its standard invoice
practices and submit the invoices to County on a monthly basis as the work
progresses Invoices are due and payable within 30 days of receipt If County fails
to make any payment due Contractor for services and expenses within 90 days
after receipt of Contractor's invoice, Contractor may, after giving seven days written
notice to County, suspend services under this Agreement until Contractor has been
paid in full all amounts due for services
7 Independent Contractor. Contractor agrees that it is an independent contractor and
that Contractor's officers, agents or employees will not become employees or
agents of County, nor entitled to any employee benefits (including unemployment
insurance or workers' compensation benefits) from County as a result of the
execution of this Agreement Contractor shall be solely responsible for its acts and
those of its agents and employees for all acts performed pursuant to this
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Agreement Any provisions in this Contract that may appear to give the County the
right to direct contractor as to details of doing work or to exercise a measure of
control over the work mean that Contractor shall follow the direction of the County
as to end results of the work only The Contractor is obligated to pay all federal and
state income tax on any moneys earned or paid pursuant to this contract
8 Subcontractors. Contractor acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Contractor
Contractor shall not enter into any subcontractor agreements for the completion of
the Work without County's prior written consent, which may be withheld in County's
sole discretion -County shall have the right in its reasonable discretion to approve
all personnel assigned to the Work during the performance of this Agreement and
no personnel to whom County has an objection, in its reasonable discretion, shall
be assigned to the Work Contractor shall require each subcontractor, as approved
by County and to the extent of the Work to be performed by the subcontractor, to be
bound to Contractor by the terms of this Agreement, and to assume toward
Contractor all the obligations and responsibilities which Contractor, by this
Agreement, assumes toward County County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any subcontractor
hired by Contractor and Contractor shall cooperate in such process The
Contractor shall be responsible for the acts and omissions of its agents, employees,
and subcontractors
9 Ownership. All work and information obtained by Contractor under this Agreement or
individual work order shall become or remain (as applicable), the property of
County In addition, all reports, documents, data, plans, drawings, records, and
computer files generated by Contractor in relation to this Agreement and all reports,
test results and all other tangible materials obtained and/or produced in connection
with the performance of this Agreement, whether or not such materials are in
completed form, shall at all times be considered the property of the County
County's use of such documents other than the specific purpose for which they
were intended without written verification or adaptation by Contractor shall be at
County's risk and responsibility
10 Confidentiality Confidential information of the Contractor should be transmitted
separately from non -confidential information, clearly denoting -in red on the relevant
document at the top the word, "CONFIDENTIAL " However, Contractor is advised
that as a public entity, Weld County must comply with the provisions of the Colorado
Open Records Act (CORA), C R S 24-72-201, et seq , with regard to public records,
and cannot guarantee the confidentiality of all documents Contractor agrees to keep
confidential all of County's confidential information Contractor agrees not to sell,
assign, distribute, or disclose any such confidential information to any other person
or entity without seeking written permission from the County Contractor agrees to
advise its employees, agents, and consultants, of the confidential and proprietary
nature of this confidential information and of the restrictions imposed by this
Agreement
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11 Warranty Contractor shall perform the services in a manner consistent with the
prevailing accepted standard for similar services with respect to projects of
comparable function and complexity and with the applicable laws and regulations
published and in effect at the time of performance of the services The Contractor
shall have the obligation to the County to perform in accordance with the foregoing
standard, but no warranty, either express or implied, shall apply to the services to be
performed by the Contractor pursuant to this agreement
12 Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor
shall submit to County originals of all test results, reports, etc , generated during
completion of this work Acceptance by County of reports and incidental matenal(s)
furnished under this Agreement shall not in any way relieve Contractor of
responsibility for the quality and accuracy of the project In no event shall any action
by County hereunder constitute or be construed to be a waiver by County of any
breach of this Agreement or default which may then exist on the part of Contractor,
and County's action or inaction when any such breach or default exists shall not
impair or prejudice any right or remedy available to County with respect to such
breach or default No assent expressed or implied, to any breach of any one or more
covenants, provisions or conditions of the Agreement shall be deemed or taken to be
a waiver of any other breach Acceptance by the County of, or payment for, the Work
completed under this Agreement shall not be construed as a waiver of any of the
County's rights under this Agreement or under the law generally
13 Insurance. Contractor must secure, before the commencement of the Work, the
following insurance covering all operations, goods, and services provided pursuant to
this Agreement, and shall keep the required insurance coverage in force at all times
during the term of the Agreement, or any extension thereof, and during any warranty
period For all coverages, Contractor's insurer shall waive subrogation rights against
County Contractor shall provide coverage with limits_of liability no less than those
stated below An excess liability policy or umbrella liability policy may be used to
meet the minimum liability requirements provided that the coverage is written on a
"following form" basis
Acceptability of Insurers Insurance is to be placed with insurers duly licensed or
authorized to do business in the state of Colorado and with an "A M Best" rating of
not less than A -VII The County in no way warrants that the above -required
minimum insurer rating is sufficient to protect the Contractor from potential insurer
insolvency
Required Types of Insurance
Workers' Compensation and Employer's Liability Insurance as required by
state statute, covering all of the Contractor's employees acting within the course
and scope of their employment The policy shall contain a waiver of subrogation
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against the County This requirement shall not apply when a Contractor or
subcontractor is exempt under Colorado Workers' Compensation Act , AND when
such Contractor or subcontractor executes the appropriate sole proprietor waiver
form
Minimum Limits
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 100,000
$ 100,000
$ 500,000
Commercial General Liability Insurance - Occurrence Form
Policy shall include bodily injury, property damage, liability assumed under an Insured
Contract The policy shall be endorsed to include the following additional insured
language "Weld County, its subsidiary, parent, elected officials, trustees,
employees, associated and/or affiliated entities, successors, or assigns, agents,
and volunteers shall be named as additional insureds with respect to liability arising
out of the activities performed by, or on behalf of the Contractor "
Such policy shall include Minimum Limits as follows
General Aggregate $ 1,000,000
Products/Completed Operations Aggregate $ 1,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Automobile Liability insurance
Bodily Injury and Property Damage for any owned, hired, and non -owned vehicles used
in the performance of this Contract
Such policy shall maintain Minimum Limits as follows
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
Professional Liability (Errors and Omissions Liability)
The policy shall cover professional misconduct or lack of ordinary skill for those
positions defined in the Scope of Services of this contract Contractor shall
maintain limits for all claims covering wrongful acts, errors and/or omissions,
including design errors, if applicable, for damage sustained by reason of or in the
course of operations under this Contract resulting from professional services In the
event that the professional liability insurance required by this Contract is written on
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a claims -made basis, Contractor warrants that any retroactive date under the policy
shall precede the effective date of this Contract, and that either continuous
coverage will be maintained, or an extended discovery period will be exercised for a
period of two (2) years beginning at the time work under this Contract is completed
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Minimum Limits
Per Loss $ 1,000,000
Aggregate $ 2,000,000
14 Proof of Insurance. Upon County's request, Contractor shall provide to County, for
examination, a policy, endorsement, or other proof of insurance as determined in
County's sole discretion Provided information for examination shall be considered
confidential, and as such, shall be deemed not subject to Colorado Open Records
Act (CORA) disclosure
All insurers must be licensed or approved to do business within the State of Colorado,
and unless otherwise specified, all policies must be written on a per occurrence basis
The Contractor shall provide the County with a Certificate of Insurance evidencing all
required coverages, before commencing work or entering the County premises
The Contractor shall furnish the County with certificates of insurance (ACCORD) form
or equivalent approved by the County as required by this Contract The certificates
for each insurance policy are to be signed by a person authorized by that insurer to
bind coverage on its behalf The Contractor shall name on the Certificate of
Insurance "Weld County, its successors or assigns, its elected officials, employees,
agents, affiliated entities, and volunteers as Additional Insureds" for work that is being
performed by the Contractor
On insurance policies where Weld County is named as an additional insured, the
County shall be an additional insured to the full limits of liability purchased by the
Contractor even if those limits of liability are in excess of those required by this
Contract Additional Insured language is only applicable to General Liability and
Automobile policies
Each insurance policy required by this Agreement must be in effect at or prior to
commencement of work under this Agreement and remain in effect for the duration
of the project, and for a longer period of time if required by other provisions in this
Agreement Failure to maintain the insurance policies as required by this
Agreement or to provide evidence of renewal is a material breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and
project description shall be noted on the Certificate of Insurance The County
reserves the right to require complete, certified copies of all insurance policies
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required by this Agreement at any time, and such shall also be deemed
confidential
Any modification or variation from the insurance requirements in this Agreement
shall be made by the County Attorney's Office, whose decision shall be final Such
action will not require a formal contract amendment but may be made by
administrative action
15 Additional Insurance Related Requirements. The County requires that all policies
of insurance be written on a primary basis, non-contributory with any other
insurance coverages and/or self-insurance carried by the County
The Contractor shall advise the County in the event any general aggregate or other
aggregate limits are reduced below the required per occurrence limit At their own
expense, the Contractor will reinstate the aggregate limits to comply with the
minimum requirements and shall furnish the County with a new certificate of
insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project Contractors
Professional Liability (Errors and Omissions) policy must be kept in effect for up to
three (3) years after completion of the project
Certificates of insurance shall state that on the policies that the County is required
to be named as an Additional Insured, the insurance carrier shall provide a
minimum of 30 days advance written notice to the County for cancellation, non -
renewal, suspension, voided, or material changes to policies required under this
Agreement On all other policies, it is the Contractor's responsibility to give the
County 30 days' notice if policies are reduced in coverage or limits, cancelled or
non -renewed However, in those situations where the insurance carrier refuses to
provide notice to County, the Contractor shall notify County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days or receipt of
insurer's notification to that effect
The Contractor agrees that the insurance requirements specified in this Agreement
do not reduce the liability Contractor has assumed in the indemnification/hold
harmless section of this Agreement
Failure of the Contractor to fully comply with these requirements during the term of
this Agreement may be considered a material breach of contract and may be cause
for immediate termination of the Agreement at the option of the County The
County reserves the right to negotiate additional specific insurance requirements at
the time of the contract award
16 Subcontractor Insurance Contractor hereby warrants that all subcontractors
providing services under this Agreement have or will have the above -described
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insurance prior to their commencement of the Work, or otherwise that they are
covered by the Contractor's policies to the minimum limits as required herein
Contractor agrees to provide proof of insurance for all such subcontractors upon
request by the County
17 No limitation of Liability The insurance coverages specified in this Agreement are
the minimum requirements, and these requirements do not decrease or limit the
liability of Contractor The County in no way warrants that the minimum limits
contained herein are sufficient to protect the Contractor from liabilities that might
arise out of the performance of the Work under by the Contractor, its agents,
representatives, employees, or subcontractors The Contractor shall assess its
own risks and if it deems appropriate and/or prudent, maintain higher limits and/or
broader coverages The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or
maintain insurance in sufficient amounts, duration, or types The Contractor shall
maintain, at its own expense, any additional kinds or amounts of insurance that it
may deem necessary to cover its obligations and liabilities under this Agreement
18 Certification of Compliance with Insurance Requirements The Contractor
stipulates that it has met the insurance requirements identified herein The
Contractor shall be responsible for the professional quality, technical accuracy, and
quantity of all services provided, the timely delivery of said services, and the
coordination of all services rendered by the Contractor and shall, without additional
compensation, promptly remedy and correct any errors, omissions, or other
deficiencies
19. Mutual Cooperation The County and Contractor shall cooperate with each other
in the collection of any insurance proceeds which may be payable in the event of
any loss, including the execution and delivery of any proof of loss or other actions
required to effect recovery
20 Indemnity. The Contractor shall indemnify the County from and against legal
liability for damages arising out of the performance of the services for the County
including damages, losses, costs, judgements and expenses where such liability is
caused by the negligent act, error, or omission of Contractor or any employee, sub -
consultants or agents for whom Contractor is legally liable Nothing in this
paragraph shall make the Contractor liable for any damages caused by the County
or any other contractor of the County
A failure of Contractor to comply with these indemnification provisions shall result in
County's right but not the obligation to terminate this Agreement or to pursue any
other lawful remedy
21 Non -Assignment. Contractor may not assign or transfer this Agreement or any
interest therein or claim thereunder, without the prior written approval of County
Any attempts by Contractor to assign or transfer its rights hereunder without such
prior approval by County shall, at the option of County, automatically terminate this
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Agreement and all rights of Contractor hereunder Such consent may be granted or
denied at the sole and absolute discretion of County
22 Examination of Records. To the extent required by law, the Contractor agrees
that an duly authorized representative of County, including the County Auditor, shall
have access to and the right to examine and audit any books, documents, papers
and records of Contractor, involving all matters and/or transactions related to this
Agreement Contractor agrees to maintain these documents for three years from
the date of the last payment received
23 Interruptions. Neither party to this Agreement shall be liable to the other for
delays in delivery or failure to deliver or otherwise to perform any obligation under
this Agreement, where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes, war, flood,
earthquakes, or Governmental actions
24 Notices. County may designate, prior to commencement of Work, its project
representative ("County Representative") who shall make, within the scope of his or
her authority, all necessary and proper decisions with reference to the project All
requests for contract interpretations, change orders, and other clarification or
instruction shall be directed to County Representative All notices or other
communications made by one party to the other concerning the terms and
conditions of this contract shall be deemed delivered under the following
circumstances
a) personal service by a reputable courier service requiring signature for
receipt, or
b) five (5) days following delivery to the United States Postal Service, postage
prepaid addressed to a party at the address set forth in this contract, or
c) electronic transmission via email at the address set forth below, where a
receipt or acknowledgment is required and received by the sending party, or
Either party may change its notice address(es) by written notice to the other Notice
may be sent to
TO CONTRACTOR
Name Allison Whitsitt
Position Project Manager
Address 1873 Bellaire Street Suite 1101_
Address Denver Co 80222
E-mail allison whitsitt@wsbeng com
Phone 763-541-4800
TO COUNTY
Name Roy Rudisill
Position Director, OEM
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Address 1150 O Street
Address PO Box 758
E-mail rrudisill@weld gov
Phone 970-304-6540
25 Compliance with Law. Contractor shall strictly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including
without limitation, laws applicable to discrimination and unfair employment
practices
26 Non -Exclusive Agreement. This Agreement is nonexclusive, and County may
engage or use other Contractors or persons to perform services of the same or
similar nature
27 Entire Agreement/Modifications. This Agreement including the Exhibits attached
hereto and incorporated herein, contains the entire agreement between the parties
with respect to the subject matter contained in this Agreement This instrument
supersedes all prior negotiations, representations, and understandings or
agreements with respect to the subject matter contained in this Agreement This
Agreement may be changed or supplemented only by a written instrument signed
by both parties
28 Fund Availability. Financial obligations of the County payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted
and -otherwise made available Execution of this Agreement by County does not
create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year
29 Employee Financial Interest/Conflict of Interest — C.R S. §§24-18-201 et seq
and §24-50-507. The signatories to this Agreement state that to their knowledge,
no employee of Weld County has any personal or beneficial interest whatsoever in
the service or property which is the subject matter of this Agreement
30 Survival of Termination. The obligations of the parties under this Agreement that
by their nature would continue beyond expiration or termination of this Agreement
(including, without limitation, the warranties, indemnification obligations,
confidentiality and record keeping requirements) shall survive any such expiration
or termination
31 Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall
be construed and enforced without such provision, to the extent that this Agreement
is then capable of execution within the original intent of the parties
32 Non -Waiver The parties hereto understand and agree that the County is relying
on, and does not waive or intend to waive by any provision of this Contract, the
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monetary limitations or any other immunities, rights, benefits, and protections,
provided by the Colorado Governmental Immunity Act §§24-10-101 et seq , as from
time to time amended, or otherwise available to the County, its subsidiary,
associated and/or affiliated entities, successors, or assigns, or its elected officials,
employees, agents, and volunteers
33 No Third -Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement It is the express
intention of the undersigned parties that any entity other than the undersigned
parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only
34 Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners
of Weld County, Colorado, or its designee
35 Choice of Law/Jurisdiction. Colorado law, and rules and regulations established
pursuant thereto, shall be applied in the interpretation, execution, and enforcement
of this Agreement Any provision included or incorporated herein by reference
which conflicts with said laws, rules and/or regulations shall be null and void In the
event of a legal dispute between the parties, Contractor agrees that the Weld
County District Court shall have exclusive jurisdiction to resolve said dispute
36 No Employment of Unauthorized Aliens - Contractor certifies, warrants, and
agrees that it does not knowingly employ or contract with an unauthorized alien who
will perform work under this Agreement (see 8 U S C A §1324a and (h)(3)), nor
enter into a contract with a subcontractor that employs or contracts with an
unauthorized alien to perform work under this Agreement Upon request, contractor
shall deliver to the County a written notarized affirmation that it has examined the
legal work status of an employee and shall comply with all other requirements of
federal or state law, including employment verification requirements contained
within state or federal grants or awards funding public contracts
Contractor agrees to comply with any reasonable request from the Colorado
Department of Labor and Employment in the course of any investigation
If Contractor fails to comply with any requirement of this provision, County may
terminate this Agreement for breach, and if so terminated, Contractor shall be liable
for actual and consequential damages
37 Attorney's Fees/Legal Costs In the event of a dispute between County and
Contractor concerning this Agreement, the parties agree that each party shall be
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responsible for the payment of attorney fees and/or legal costs incurred by or on its
own behalf.
38. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration
by any extra judicial body or person. Any provision to the contrary in this Agreement
or incorporated herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this
Agreement, understands it and agrees to be bound by its terms. Both parties further
agree that this Agreement, with the attached Exhibits, is the complete and exclusive
statement of agreement between the parties and supersedes all proposals or prior
agreements, oral or written, and any other communications between the parties
relating to the subject matter of this Agreement.
CONTRACTOR:
WSB, LLC
4/4/25
By:
Name: Paul Jesaiti8
Title: Vice President, Transportation
Date of Signature
WELD COUN :
ATTEST: Mgrhiv Jelf4;4, BOARD OF COUNTY COMMISSIONERS
Weld ounty lerk to the Board
BY:
WE ! COUNTY, COLORADO
Deputy Clerk to the Board Buck, Chair
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APR 2 1 2025
zc 75-0515
Exhibit A
Weld County Finance Department
Purchasing Division
1301 North 17'h Avenue
Greeley, Colorado 80631
Professional Services — Request for Proposal (RFP) Cover Sheet
Solicitation Number: B2500014
Title: Multi -Jurisdictional Hazard Mitigation Plan Update
Issue Date: Jan 29, 2025
Pre -Proposal Meeting: Feb. 10th 2025], at 10:00
Pre -Proposal Location: Teams Meeting
Questions Due: Feb 17th by 5:00 PM
Questions Posted: Feb 19, 2025 by 5:00 PM
Questions email: bidsgweld.gov
Proposal Due Date: Feb. 26, 2025 by 10:00 AM Purchasing's Clock
Proposal Delivery: Preferred email to bids(c�weld.gov or option to hand delivery to 1301
North 17th Avenue, Greeley, CO 80631
For additional information: bidsweld.gov
Documents Included in this Solicitation Package
RFP Schedules
Schedule A: Proposal Instructions
S chedule B: Scope of Work
S chedule C: Project Schedule
S chedule D: RFP Response - Criteria
S chedule E. Proposal Form
S chedule F: Insurance
Schedule G: Weld County Contract
Form Revision 12-2024
Table of Contents
Professional Services — Request for Proposal (RFP) Cover Sheet 1
Documents Included in this Solicitation Package 1
RFP Schedules 1
Table of Contents 2
S chedule A - Proposal Instructions 3
Purpose/Background 3
Proposal Advertisement 3
Proposal Submission 3
Introductory Information 4
Cooperative Purchasing 5
S chedule B - Scope of Work 6
Project Overview 6
Method of Procurement 6
Pricing Method 6
Specific Requirements and Responsibilities 6
S chedule C - Procurement Schedule 12
S chedule D — RFP Response Criteria 13
RFP Response Submittal 13
Response Format 14
Grading Criteria 14
S chedule E - Proposal Response Form 17
Proposal Submittal Instructions 17
Fees 17
Attestation 17
S chedule F — Insurance 19
Insurance 19
Insurance Mailing Information 22
Schedule G - Weld County Contract 23
Contractual Obligations 23
Weld County Standard Contract 23
Solicitation # B2500014 Page 2
Schedule A - Proposal Instructions
Purpose/Background
The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing Office
(collectively referred to herein as, "Weld County"), wishes to purchase the following:
Weld County Multi -Jurisdictional Hazard Mitigation Plan Update
A Non -Mandatory pre -Proposal conference will be held on Feb 10, 2025 at 10:00 AM via Teams
meeting.
Microsoft
By
Phone
Teams
Meeting
Join
Microsoft
the
meeting
now
Phone
+1
720-439-5261
487
Teams
conference
693#
ID:
431
Passcode:
ID:
273
m2kf6qt2
623
180
738
Proposals will be received until: Feb 26, 2025 at 10:00 AM (Weld County Purchasing Time
Clock). The submitted Proposals will be read over a Microsoft Teams Conference Call on Feb
26, 2025 2024 at 10:30 AM To join, call the phone number and enter the Conference ID provided
below or you are invited to attend the Proposal opening in person at the Weld County
Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631.
Microsoft
Teams
By
Phone
Join
the
meeting
now
+1 720-439-5261,1410463602#
Meeting
ID:
233 414
691
982
United
States,
Denver
Passcode:
t6WN2nw2
Phone
conference
ID:
410
463
602#
Proposal Advertisement
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.corn/ Weld County Government is a member of BidNet Direct. BidNet
Direct is an on-line notification system which is being utilized by multiple non-profit and governmental
entities. Participating entities post their Proposals, quotes, proposals, addendums, and awards on
this one centralized system.
Proposal Submission
1. PREFERRED: email Proposals to bids(c�weld.gov If your Proposal exceeds 25MB please
upload your Proposal to https://www.bidnetdirect.com. The maximum file size to upload to
BidNet Direct is 500 MB. If vendor does not desire email submission, sealed Proposals will be
received at the Office of the Weld County Purchasing in the Weld County Building located at
1301 North 17th Avenue, Greeley, CO 80631 by the Proposal due date and time.
2. PDF format is required. Emailed Proposals must include the following statement on the email:
"I hereby waive my right to a sealed Proposal". An email confirmation will be sent when your
Solicitation # B2500014
Page 3
Proposal has been received. Please call Purchasing at 970-400-4222 or 4223 with any
questions.
Introductory Information
1. Proposals shall be typewritten or written in ink on forms prepared by the Weld County
Purchasing Division. Each Proposal must give the full business address of Proposer and be
signed by authorized person. Proposals by partnerships must furnish the full names of all
partners and must be signed with the partnership name by one of the members of the
partnership or by an authorized representative, followed by the signature and title of the person
signing. Proposals by corporations must be signed with the legal name of the corporation,
followed by the name of the state of the incorporation and by the signature and title of the
president, secretary, or other person authorized to bind it in the matter. The name of each
person signing shall also be typed or printed below the signature. A Proposal by a person who
affixes to his signature the word "president," "secretary," "agent," or other title without disclosing
his principal, may be held to be the Proposal of the individual signing. When requested by the
Weld County Procurement Manager satisfactory evidence of the authority of the officer signing
on behalf of a corporation shall be furnished. A power of attorney must accompany the signature
of anyone not otherwise authorized to bind the Proposer. All corrections or erasures shall be
initialed by the person signing the Proposal. All Proposers shall agree to comply with all of the
conditions, requirements, specifications, and/or instructions of this Proposal as stated or implied
herein. All designations and prices shall be fully and clearly set forth. All blank spaces in the
Proposal forms shall be suitably filled in. Proposers are required to use the Proposal Forms
which are included in this package and on the basis indicated in the Proposal Forms. The
Proposal must be filled out completely, in detail, and signed by the Proposer.
2. Late or unsigned Proposals shall not be accepted or considered. It is the responsibility of the
Proposer to ensure that the Proposal arrives in the Weld County Purchasing Division on or prior
to the time indicated in Section 1, entitled, "Notice to Proposers." Hard copy Proposals received
prior to the time of opening will be kept unopened in a secure place. No responsibility will attach
to the Weld County Procurement Manager for the premature opening of a Proposal not properly
addressed and identified. Proposals may be withdrawn upon written request to and approval
of the Weld County Procurement Manager; said request being received from the withdrawing
Proposer prior to the time fixed for award. Negligence on the part of a Proposer in preparing
the Proposal confers no right for the withdrawal of the Proposal after it has been awarded.
Proposers are expected to examine the conditions, specifications, and all instructions contained
herein, failure to do so will be at the Proposers' risk.
3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County Proposers in all cases where said Proposals are
competitive in price and quality. It is also understood that Weld County will give preference to
suppliers from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is
accepting Proposals for the purchase of any books, stationery, records, printing, lithographing
or other supplies for any officer of Weld County). Weld County reserves the right to reject any
and all Proposals, to waive any informality in the Proposals, to award the Proposal to multiple
vendors, and to accept the Proposal that, in the opinion of the Board of County Commissioners,
is to the best interests of Weld County. The Proposal(s) may be awarded to more than one
vendor.
Solicitation # B2500014 Page 4
Cooperative Purchasing
Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce their
cost of solicitations and to make better use of taxpayer dollars through volume purchasing.
Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to
other state or local government agencies, school districts, or political subdivisions in the event they
would have a need for the same product/service. Usage by any entity shall not have a negative
impact on Weld County in the current term or in any future terms.
Solicitation # B2500014 Page 5
Schedule B - Scope of Work
Project Overview
Weld County is seeking Proposals for a vendor to provide an update to the Weld County
Multi -Jurisdictional Hazard Mitigation Plan. Weld County has 32 municipalities and 26 fire
districts with several additional special districts. The current 2021 Hazard Mitigation Plan and
be viewed at www.weldoem.com or and this link 2021 Weld HMP
Method of Procurement
Best Value: Best Value refers to a project procurement method where price and other key factors,
such as quality and expertise, are considered in the evaluation and selection process. Best Value is
typically achieved through a two-step process using a Request for Qualifications (RFQ) and Request
for Proposal (RFP) to evaluate proposers.
Pricing Method
Lump Sum Price: The lump sum price is the simplest and easiest price. Based on specifications,
the contractor estimates their cost to provide the work, adds a profit margin, then proposes the sum
as a price of the project. Lump Sum requires the proposals to include a fixed, not -to -exceed lump
sum, which shall include all costs that may be paid to the contractor. The solicitation may include an
itemized list of costs, in which case the proposals shall include itemized costs.
Specific Requirements and Responsibilities
The scope of this project is:
A. The proposed project will be to complete an Update of the Weld County Hazard Mitigation Plan (HMP)
that meets the requirements of the Disaster Mitigation Act (DMA) of 2000, 44 CFR Part 201.6 and the
most current Federal Emergency Management Agency (FEMA) "how-to" planning guidance. The plan
will meet the most current FEMA Local Mitigation Plan Review Tool requirements. In addition, the plan
will be aligned with the current State of Colorado Hazard Mitigation Plan.
B. This will be a multi -jurisdictional plan. At a minimum, the following cities, towns, and special districts
are anticipated to be participating jurisdictions (as defined by FEMA) in this multi -jurisdictional plan
update:
Weld County
Town of Ault
City of Brighton
City of Dacono
Town of Eaton
Solicitation # B2500014 Page 6
Town of Erie
City of Evans
Town of Firestone
City of Fort Lupton
Town of Frederick
Town of Garden City
Town of Gilcrest
City of Greeley
Town of Hudson
Town of Johnstown
Town of Keenesburg
Town of Kersey
Town of LaSalle
Town of Mead
Town of Milliken
Town of Nunn
Town of Pierce
Town of Platteville
Town of Severance
Town of Windsor
Special Districts
Central CO Water Conservation District
Windsor Severance FPD
Weld RE1 Gilcrest
St Vrain RE 1J
Northern Water
Solicitation # B2500014 Page 7
RE8 School District
Platteville Gilcrest FPD
Frederick Firestone FPD
*The Current Weld County Hazard Mitigation Plan can be viewed at V'1WN.weldoem.com
C. Weld County will procure a contractor with FEMA grant funds to facilitate the planning process, identify
the data requirements, conduct research, develop and facilitate the public input process, document the
planning process, produce the draft and final plan document, and facilitate the plan adoption process.
The contractor will be responsible to the Weld County Project Manager for the following four stages:
Organizing Resources; Hazard Identification and Risk Assessment (HIRA); Developing a Mitigation
Strategy; and Plan Adoption, Monitoring & Evaluation. The contractor will maintain its project
management role until FEMA approves the plan update. The contractor will assist the Weld County
Project Manager, as necessary, with documentation for grant management, to include quarterly
progress reports and reimbursements for contractual fees.,
D. Plan Development Tasks. The proposed planning project has five tasks:
1) Task 1. Organize Resources. The plan will document the planning process used to develop the
plan update and how the plan will be maintained within a five-year cycle, including the following
information:
a) Weld County will establish a planning team to oversee the development of the plan. The
planning team will include representatives from: participating jurisdictions, local elected
officials, local and regional agencies involved in hazard mitigation activities, agencies that have
the authority to regulate development, neighboring communities, and other public, private, and
non-profit interests.
b) Each jurisdiction's participation in the planning process and how they met FEMA's participation
requirements.
c) An action plan, involving a variety of methods, for public involvement and comment during the
plan development tasks and a public review/comment period. The plan will document both the
process and results. Weld County will draft all surveys in-house with direction from the
selected contractor and "branded" by our Public Information Team throughout the planning
process. All surveys shall be inclusive and adaptable to applicable social media platforms.
d) Which plans, studies, reports, and technical information were reviewed and incorporated. This
could include local comprehensive plans, local ordinances, Capital Improvement Plans (CIPs),
warning systems, Community Wildfire Protection Plans (CWPPs), public education initiatives,
local building codes and zoning ordinances, Floodplain Management Plans, and others.
e) The participating jurisdictions' implementation and maintenance of the current plan since
FEMA's approval.
Solicitation # B2500014
Page 8
f) How each jurisdiction will continue public participation and monitor, evaluate, and update the
plan within a five-year cycle
2) Task 2 Hazard Identification and Risk Assessment (HIRA) The updated plan will include an
assessment of the changes in development in hazard prone areas and how the vulnerability of
each jurisdiction has been affected The updated plan will also include hazard events that have
occurred and any other appropriate changes in data and analysis since the last plan was
developed The HIRA will include the following information, at a minimum
a) Updated or new descriptions of the natural hazards (and additional human -caused or
technological hazards if so desired) affecting each participating jurisdiction, as needed
Analysis of how hazards vary across jurisdictions, if applicable
b) Schedule and facilitate at minimum five (5) hybrid workshops throughout Weld County,
contractor and planning team should be in person Ensure accessibility and inclusive
communications
c) Updated information on the location, extent, and previous occurrences of each hazard affecting
each jurisdiction
d) Updates on any hazard events that have occurred since the last plan date
e) Updated information on the probability of future hazard events
f) An overall summary for each jurisdiction's vulnerability to each hazard Rate the impact, for
example high, medium, or low and explain the rating system used and the process followed to
achieve the ranking
g)
For each jurisdiction, describe in general each hazard's impact on buildings, infrastructure,
critical facilities, and vulnerable populations
h) Describe vulnerability in terms of types and numbers of National Flood Insurance Program
(NFIP) insured properties, to include repetitive loss (RL) and severe repetitive loss (SRL)
properties, located in the identified hazard areas Include information regarding insured values
and previous claims
i) Include the most current FEMA Flood Insurance Rate Map (FIRM) in plan, if available
J)
Based on best available data, provide updated information on the vulnerability of existing and
future buildings, critical infrastructure, and I facilities for each jurisdiction Specify the types and
numbers of buildings, infrastructure, and critical facilities
k) Based on best available data, provide estimated potential dollar losses to vulnerable structures,
describing the methodology used to prepare the estimate
I) Based on best available data, describe vulnerability in terms of land use and development
trends
Solicitation # B2500014 Page 9
m) Based on best available data, analyze the economic impacts from potential hazards
n) Based on best available data, describe how potential climate changes may impact each
jurisdiction's current and future vulnerability to specific hazards
o) Document each jurisdiction's existing authorities, policies, programs, and resources related to
hazard mitigation, and its ability to expand on and improve these existing tools
3) Task 3 Develop a Mitigation Strategy Contractor and each jurisdiction will participate in the
development of a mitigation strategy that reflects the results of the risk assessment and includes
the following
a) Overall goals for reducing risk in the planning area The participating jurisdictions may also
create objectives as part of the mitigation strategy The plan will describe how the planning
team reviewed, and if applicable, updated the goals and objectives
b) The plan update will describe mitigation actions in the current plan, identifying which are
complete, incomplete (and why), deleted, or continued for each jurisdiction
c) Specific mitigation actions and projects to reduce the impacts identified in the risk assessment,
with an emphasis on new and existing buildings and infrastructure for each jurisdiction
Mitigation actions should include Primary and Secondary Lifelines Identify critical infrastructure
and interdependencies to allow for coordination and planning for disruptions There must be
new identifiable action items for each jurisdiction seeking adoption of the plan
d) A description of each jurisdiction's participation in the NFIP and continued compliance with
NFIP requirements, as appropriate
e) A description of how the jurisdictions will prioritize and implement the mitigation actions
identified for each jurisdiction
4) Task 4 Plan Adoption, Monitoring, and Evaluation The plan will describe a process for adopting,
monitoring, and evaluating this plan update, to include
a) The method and schedule for monitoring and evaluating the plan, including progress on action
items, updates to the HIRA or mitigation goals and objectives, and adding new mitigation
actions before the next plan update
b) The process to incorporate the mitigation plan into other local planning mechanisms for each
jurisdiction, and how the previous mitigation plan elements were incorporated into the same
c) A strategy for continued public participation
d) Weld County's contractor will submit the draft plan and completed FEMA Local Mitigation Plan
Review Tool to the DHSEM Mitigation Planning Team for review of compliance with FEMA
HMP requirements DHSEM will forward the plan to FEMA Region VIII for review and
Approvable Pending Adoption (APA) status The contractor will make revisions to the plan as
required by DHSEM and FEMA (Note- These changes maybe required after final payment is
Solicitation # B2500014 Page 10
made to the contractor in order to maximize the grant award, but final payment does not relieve
the contractor of delivery of a FEMA approved plan) Upon receiving APA status, all
participating jurisdictions will formally adopt the plan and provide their resolutions of adoption to
DHSEM within three months DHSEM will provide local resolutions to FEMA for final plan
approval
5) Task 5 Grant Management, Finance and Reimbursements Weld County, contractor and
participating jurisdictions' staff will assist the County Project Manager, as necessary with the
following tasks
a) Coordinate with County Grant manager to document milestones and deliverables
b) Provide documentation for quarterly narrative reporting
c) Tasks documented and submitted progress reports on a monthly basis
d) Provide invoices on a monthly basis for reimbursements, and grant tracking Coordinate with
Weld Project Manager for reimbursements, close-out, and records maintenance for the overall
project and closeout of the grant
Performance Period
This scope is valid for services performed during the period from the date of contract signature to February
28, 2026
Sample Project Timeline
1 FEMA approval of this HMP update is desired before February 19, 2026 To achieve that, the following
project milestones and deadlines will apply
2 Develop Planning team and schedule Community outreach meeting by April 15, 2025
3 Update Risk Assessment for the County and participating communities (HIRA) July 2025
4 Help to complete Mitigation Strategies for each jurisdiction participating in the Planning Process by
Sept 2025
5 Draft for planning committee review by Oct 15, 2025
6 Revisions from planning committee review completed by Nov 1, 2025
7 Draft for public review presented by Nov 15, 2025
8 Revisions from public review completed by Nov 30, 2025
9 Final draft submitted to DHSEM for state review by Dec 15, 2025
10 Revisions from DHSEM completed and plan submitted through DHSEM to FEMA by Jan 30th, 2026
Solicitation # B2500014 Page 11
Schedule C - Procurement Schedule
Below is the anticipated schedule for procurement of this solicitation:
Advertisement Date
Pre -Proposal Meeting (Non -Mandatory)
Technical Questions Due
Technical Questions email
Questions Answered via Addendum
Proposals Are Due
Interviews (Optional)
Solicitation Notice of Award (Anticipated)
Contract Execution (Anticipated)
Completion
January 29, 2025
February10, 2025 at 10:00 AM
Teams meeting
February 17, 2025, by 5:00 PM
bidscaweld.gov
February 19, 2025
February 26, 2025, by 10:00 AM
Purchasing's Clock
N/A
March 3, 2025
March 17, 2025
March 31, 2025
Solicitation # B2500014 Page 12
Schedule D — RFP Response Criteria
RFP Response Submittal
Weld County is seeking the proposer with the best value for the County. To aid in the determination,
contractor shall address the following items in the RFP response submittal, The RFP Response
should be arranged in order of the evaluation criteria shown in the RFP Review Scoring Table below.
The chosen contractor must have a clear understanding of the goals and objectives of the project
and significant experience identifying hazards, risks and vulnerabilities and prioritizing mitigation
based on probability and severity of impact. The firm must also have an understanding of Colorado
government, including Title 32 Special District authorities and responsibilities. Finally, due to the
continuous flooding damage in Weld County, the firm must have an understanding of floodplain
management, mitigation specific to river corridors, storm water runoff and drainage with the
increased growth of population and urban development.
The response items include:
1. The RFP Response shall include statements showing the proposer clearly understands
the scope of the project and its objectives.
2. Describe how the proposed methodology will meet the desired goals of the project.
3. Include a brief description of similar or related projects completed within the last 5 years.
4. Provide a statement of how the FEMA review tool was used to meet all planning requirements
in prior projects.
5. The RFP Response shall include a description of critical issues that the proposer considers to
be of importance for the project and how those issues will be solved.
6. The RFP Response shall include a description of how the project costs will be controlled for
both the prime contractor and their sub -contractors.
7. Describe how the proposer will ensure that all Federal, State, and Local procedures will
be followed.
8. Describe how the proposer will handle the quality control for the entire project.
9. Describe any judgements, claims, or suits pending or outstanding against proposer's company.
10. Describe any changes in company ownership in the last 5 years.
11. The RFP Response shall include a description of the proposer's location and explain how it
will not affect the project coordination with the County.
12. Explain how the proposer is familiar with Weld County's project specifications and policies.
13. Include a list of the number of employees and the annual operating budget.
14. Explain the proposer's knowledge about Weld County in general.
15. The RFP Response shall include a preliminary schedule showing major milestones
associated with this project, and how the proposer would complete the project within the
contract time.
16. References from at least three other projects with similar requirements that have involved the
staff proposed to work on this project. The County may choose to contact one or more of the
listed references.
Solicitation # B2500014 Page 13
Response Format
The following defines the response format:
1. Limit the total length of RFP Response to a maximum of 15 pages.
a. The County will reject RFP responses received that are longer than 15 pages in length.
b. The front and back cover will not count as pages.
c. Section dividers also do not count as pages unless they have photos or text on them,
then they will be included in the pages count.
d. The Proposal document forms included in this request which are mandatory to submit
with your Proposal will not be included in the page count for your proposal.
2. RFP Responses shall be mainly made up of 8 1/2" x 11" paper.
a. 11" x 17" paper can only be used for presenting large schedules, or example planning
sheets.
b. Text sizes shall be 10 point or larger.
3. Failure to follow these instructions may result in the RFP Response being rejected.
Grading Criteria
The RFP Responses will be evaluated using the following criteria. NOTE: Each RFP Response will
be individually evaluated by a team of reviewers. Each reviewer will score each of the RFP
Responses following the criteria outlined in Table 1. The rating scale shall be from 1 to 5, with 1
being a poor rating, 3 being an average rating, and 5 being an outstanding rating.
After the individual reviewers have scored each RFP Response, the individual reviewer scores will
be totaled. Each reviewer's scores will be ranked by score from highest to lowest. The RFP
response with the highest score will be ranked first place, second highest score will be ranked
second place, and so on until all proposals have been proposals have been ranked.
The 2 to 3 highest ranked RFP Responses may be invited to participate in interviews (if required) to
help the reviewers determine which proposer represents the best value to the County. If interviews
are determined to be necessary for the selection process, Proposers will be evaluated on the criteria
shown below in Table 2.
After all scorer rankings have been determined from the RFP Response and the interview (if
required), each ranking will be totaled for each RFP Response based on their respective rankings
(1st, 2nd, 3rd, etc.) from the scorers. The highest point score will be considered the best value for
the County. NOTE: The first ranked proposal may not be the lowest overall cost.
Solicitation # B2500014 Page 14
Table 1 - RFP Response Scoring Criteria
Evaluation
Cntena
Evaluation Standard
Sconng
Weighting
Factors
Sconng %
Range
Scope of
Proposal
The proposal clearly shows an
understanding of the project objectives
The proposed methodology meets the
desired goals of the County
1 to 5
4 0
4% - 20%
Critical Issues
The proposal demonstrates that the team
clearly understands the major issues
associated with the project
The proposal offers realistic solutions to
the critical issues
The team understands the size of the
county and the number of communities
and special districts in the county The
Team has a full understanding of the
FEMA and State of Colorado scoring tool
for Hazard Mitigation Plans
1 to 5
4 0
4% - 20 %
Project
Management
The team has described how it will
manage the project and meet the
estimated timeline
The proposal describes how sub -
contractors' costs will be controlled
The team has demonstrated its ability to
ensure that State and Federal procedures
are used where appropriate
The team has demonstrated a QA/QC
process in place to manage the quality of
the plan
1 to 5
3 0
3% - 15%
Work
Location/
Familiarity
The team's location does not affect
the coordination of the project with the
County
The team is familiar with Weld County
policies and demographics
The team demonstrated knowledge of
Weld County in general
1 to 5
1 0
1% - 5%
Cost and
Schedule
The costs were presented in a way that is
reasonable and consistent with the project
goals
The schedule contains sufficient detail to
ensure the project goals and timelines are
met
1 to 5
8 0
8% - 40%
Table 2 Interview Scoring Criteria
Evaluation Cntena
Evaluation Standards
Work Approach
Team proposed and clearly described their approach for completing the
project
The team offered innovative ideas for the project
B2500014
15
Project Manager
Qualifications
The team's project manager has adequate qualifications and a
proven track record to complete projects of this scope and complexity
The team's project manager demonstrates effective communication
skills
Quality of Presentation
The team's presentation was clear and easy to understand
The people being interviewed displayed effective communication skills
The team's use of audio-visual aids was effective
Question/Answer
Session
The team provided good answers to the questions asked by the
selection committee
The answers provided by the team demonstrated a clear understanding
of the project and the project goals
All Evaluation Criteria Must Be Met
B2500014 16
Schedule E - Proposal Response Form
Proposal Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadline of 5:00PM on February 24, 2025
1) Vendor's Proposal — Outlined in Schedule D
2) Schedule E — Proposal Response Form
3) Any potential or future Addenda must be completed/acknowledged.
4) All other items as requested in the Bid Specifications and/or Scope of Work.
Failure to include any of the above items upon submittal of your Proposal may result in your
Proposal being incomplete, non -responsive, and your Proposal being rejected. If there are any
exclusions or contingencies submitted with your Proposal it may be disqualified.
Fees
Provide fees for this project below:
Organize
Resources
Price
Identification
Risk
Assessment
$
Hazard
and
(HIRA)
Develop
Mitigation
Strategy
and
Workshop(s)
$
$
Plan
Adoption
including
State
and
FEMA
Review
Grant
Management
and
Reimbursement
$
Total
Lump
Sum
Cost
$
Attestation
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The Proposal proposed herein meets all the conditions, specifications and special
provisions set forth in the Invitation for Proposal for Request No. #B2500014.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named Proposer for the amount shown on the
accompanying Proposal sheets.
4. Acknowledgement that bidder is required to submit a current IRS Form W9 upon award
and prior to contracting.
5. Acknowledgement of Schedule F — Insurance
6. Acknowledgment of Schedule G — Weld County Contract
7. By submitting a responsive Proposal or proposal, the supplier agrees to be bound by all
terms and conditions of the solicitation as established by Weld County.
8. Weld County reserves the right to reject any and all Proposals, to waive any informality
in the Proposals, and to accept the Proposal that, in the opinion of the Board of County
B2500014 17
Commissioners, is to the best interests of Weld County The Proposal(s) may be awarded
to more than one vendor
Item
Company Name
Address
Entry
Phone
Email
FEIN/Federal Tax ID #
CONTRACTOR
By
Name
Title
B2500014
Date of Signature
18
Schedule F — Insurance
Insurance
Required Types of Insurance
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act., AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form.
Minimum Limits:
Coverage A (Workers' Compensation)
Coverage B (Employers Liability)
$
$
$
Statutory
100,000
100,000
500,000
Commercial General Liability Insurance - Occurrence Form
Policy shall include bodily injury, property damage, liability assumed under an Insured Contract. The
policy shall be endorsed to include the following additional insured language: "Weld County,
its subsidiary, parent. elected officials, trustees, employees, associated and/or affiliated
entities, successors, or assigns, agents, and volunteers shall be named as additional insureds
with respect to liability arising out of the activities performed by, or on behalf of the Contractor."
Such policy shall include Minimum Limits as follows:
General Aggregate
Products/Completed Operations Aggregate
Each Occurrence Limit
Personal/Advertising Injury
Automobile Liability Insurance
11000,000
1)000,000
1,0001000
11000,000
Bodily Injury and Property Damage for any owned, hired, and non -owned vehicles used in the
performance of this Contract.
Such policy shall maintain Minimum Limits as follows:
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
Professional Liability (Errors and Omissions Liability)
The policy shall cover professional misconduct or lack of ordinary skill for those positions
B2500014 19
defined in the Scope of Services of this contract Contractor shall maintain limits for all claims
covering wrongful acts, errors and/or omissions, including design errors, if applicable, for
damage sustained by reason of or in the course of operations under this Contract resulting
from professional services In the event that the professional liability insurance required by this
Contract is written on a claims -made basis, Contractor warrants that any retroactive date under
the policy shall precede the effective date of this Contract, and that either continuous coverage
will be maintained, or an extended discovery period will be exercised for a period of two (2)
years beginning at the time work under this Contract is completed
Minimum Limits
Per Loss
Aggregate
$ 1,000,000
$ 2,000,000
14 Proof of Insurance. Upon County's request, Contractor shall provide to County, for
examination, a policy, endorsement, or other proof of insurance as determined in County's sole
discretion Provided information for examination shall be considered confidential, and as such,
shall be deemed not subject to Colorado Open Records Act (CORA) disclosure
All insurers must be licensed or approved to do business within the State of Colorado, and unless
otherwise specified, all policies must be written on a per occurrence basis
The Contractor shall provide the County with a Certificate of Insurance evidencing all required
coverages, before commencing work or entering the County premises
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage on its
behalf The Contractor shall name on the Certificate of Insurance "Weld County, its successors
or assigns, its elected officials, employees, agents, affiliated entities, and volunteers as
Additional Insureds" for work that is being performed by the Contractor
On insurance policies where Weld County is named as an additional insured, the County shall
be an additional insured to the full limits of liability purchased by the Contractor even if those
limits of liability are in excess of those required by this Contract
Each insurance policy required by this Agreement must be in effect at or prior to
commencement of work under this Agreement and remain in effect for the duration of the
project, and for a longer period of time if required by other provisions in this Agreement
Failure to maintain the insurance policies as required by this Agreement or to provide evidence
of renewal is a material breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address _The project/contract number and project
description shall be noted on the Certificate of Insurance The County reserves the right to
require complete, certified copies of all insurance policies required by this Agreement at any
time, and such shall also be deemed confidential
Any modification or variation from the insurance, requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a
formal contract amendment but may be made by administrative action
B2500014 20
15 Additional Insurance Related Requirements. The County requires that all policies of
insurance be written on a primary basis, non-contributory with any other insurance coverages
and/or self-insurance carried by the County
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the
Contractor will reinstate the aggregate limits to comply with the minimum requirements and
shall furnish the County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) years after completion of the
project
Certificates of insurance shall state that on the policies that the County is required to be named
as an Additional Insured, the insurance carrier shall provide a minimum of 30 days advance
written notice to the County for cancellation, non -renewal, suspension, voided, or material
changes to policies required under this Agreement On all other policies, it is the Contractor's
responsibility to give the County 30 days' notice if policies are reduced in coverage or limits,
cancelled or non -renewed However, in those situations where the insurance carrier refuses to
provide notice to County, the Contractor shall notify County of any cancellation, or reduction in
coverage or limits of any insurance within seven (7) days or receipt of insurer's notification to
that effect
The Contractor agrees that the insurance requirements specified in this Agreement do not
reduce the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement
Failure of the Contractor to fully comply with these requirements during the term of this
Agreement may be considered a material breach of contract and may be cause for immediate
termination of the Agreement at the option of the County The County reserves the right to
negotiate additional specific insurance requirements at the time of the contract award
16 Subcontractor Insurance Contractor,hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to
the minimum limits as required herein Contractor agrees to provide proof of insurance for all
such subcontractors upon request by the County
17 No limitation of Liability The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance of the
Work under by the Contractor, its agents, representatives, employees, or subcontractors The
Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain
higher limits and/or broader coverages The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types The Contractor shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary to cover its
obligations and liabilities under this Agreement
B2500014 21
Insurance Mailing Information
Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic
correspondence or mail using the information below:
Email:
Project Manager: Denise Bradshaw
Email: dbradshaw@weld.gov
Telephone: 970-400-3996
Mail:
Weld County Office of Emergency Management
ATTN: Denise Bradshaw
PO Box 758
Greeley, CO 80632
B2500014 22
Schedule G - Weld County Contract
Contractual Obligations
1 The successful Contractor will be required to sign a contract substantially similar to the
Weld County Standard Contract shown in Schedule G of this document. The County
reserves the right to add or delete provisions to the form prior to Agreement execution.
2. Issuance of this solicitation does not commit the County to award any agreement or to
procure.
3. If a formal contract is required, the Contractor agrees and understands that a Notice of
Award does not constitute a contract or create a property interest of any nature until a
contract is signed by the Awardee and the Board of County Commissioners and/or their
authorized designee.
4. Contractor is responsible for reviewing the Weld County Standard Contract and
understanding the terms and conditions contained therein, including, but not limited to,
insurance requirements, indemnification, illegal aliens, equal opportunity, non -
appropriation, and termination.
5. Contractor's Response to this solicitation is a willingness to enter into the Weld County
Standard Contract or Contractor shall identify and include any proposed revisions they
have for the Weld County Standard Contract. Any proposed revisions made by the
Contractor after the County Notice of Intent to Award the Solicitation may be grounds for
rescinding said Notice. The identification of willingness to enter into the standard
Agreement is for general purposes at this time but is part of the evaluation process and
must be included. There may be negotiations on a project -by -project basis that provide
further clarification.
Weld County Standard Contract
Below is the standard Weld County Contract for Professional Services.
PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND
[CONTRACTOR]
THIS AGREEMENT is made and entered into thisl9th day of March 2025, by and between
the Board of Weld County Commissioners, on behalf of The Office of Emergency Management
hereinafter referred to as "County," and [CONTRACTOR], hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor to perform services as required by County
and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to
perform the required services according to the terms of this Agreement; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the services as set forth below.
B2500014 23
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document
and in the attached Exhibits, each of which forms an integral part of this Agreement and are
incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's
willingness and ability to meet those requirements (the "Work"). If a conflict occurs between
this Agreement and any Exhibit or other attached document, the terms of this Agreement shall
control, and the remaining order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Request for Bid (RFB) or Request for Proposal (RFP) as set
forth in Bid Package No. B
Exhibit B consists of Contractor's Response to County's Request.
2 Service or Work. Contractor agrees to procure the materials, equipment and/or products
n ecessary for the Work and agrees to diligently provide all services, labor, personnel, and
materials necessary to perform and complete the Work described in the attached Exhibits.
Contractor shall further be responsible for the timely completion and acknowledges that a
failure to comply with the standards and requirements of Work within the time limits prescribed
by County may result in County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution of this
Agreement and shall continue through and until Contractor's completion of the responsibilities
described in the attached Exhibits. Both of the parties to this Agreement understand and
agree that the laws of the State of Colorado prohibit County from entering into Agreements
which bind County for periods longer than one year. This Agreement may be extended upon
mutual written agreement of the Parties.
4 Termination; Breach; Cure. County may terminate this Agreement for its own convenience
u pon thirty (30) days written notice to Contractor. Either Party may immediately terminate this
Agreement upon material breach of the other party, however the breaching party shall have
fifteen (15) days after receiving such notice to cure such breach. Upon termination, County
shall take possession of all materials equipment, tools and facilities owned by County which
Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to
County all drawings, drafts, or other documents it has completed or partially completed under
this Agreement, together with all other items, materials and documents which have been paid
for by County, and these items, materials and documents shall be the property of County.
Copies of work product that is incomplete at the time of termination shall be marked "DRAFT -
INCOMPLETE." If this Agreement is terminated by County, Contractor shall be compensated
for, and such compensation shall be limited to, (1) the sum of the amounts contained in
invoices which it has submitted and which have been approved by the County; (2) the
reasonable value to County of the services which Contractor provided prior to the date of the
termination notice, but which had not yet been approved for payment; and (3) the cost of any
work which the County approves in writing which it determines is needed to accomplish an
o rderly termination of the work. County shall be entitled to the use of all material generated
pursuant to this Agreement upon termination. Upon termination of this Agreement by County,
Contractor shall have no claim of any kind whatsoever against the County by reason of such
B2500014 24
termination or by reason of any act incidental thereto, except for compensation for work
satisfactorily performed and/or materials described herein properly delivered.
5 Extension or Amendment. Any amendments or modifications to this agreement shall be in
writing signed by both parties. No additional services or work performed by Contractor shall be
the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services. Accordingly, no
claim that the County has been unjustly enriched by any additional services, whether or not
there is in fact any such unjust enrichment, shall be the basis of any increase in the
compensation payable hereunder. In the event that written authorization and acknowledgment
by the County for such additional services is not timely executed and issued in strict
accordance with this Agreement, Contractor's rights with respect to such additional services
shall be deemed waived and such failure shall result in non-payment for such additional
services or work performed. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an increase or
decrease in the time required or the costs to the Contractor for performance, an equitable
adjustment in fees and completion time shall be negotiated between the parties, and this
Agreement shall be modified accordingly by Change Order. Any claims by the Contractor for
adjustment hereunder must be made in writing prior to performance of any work covered in the
anticipated Change Order, unless approved and documented otherwise by the County
Representative. Any change in work made without such prior Change Order shall be deemed
covered in the compensation and time provisions of this Agreement, unless approved and
documented otherwise by the County Representative.
6 Compensation. Upon Contractor's successful completion of the Work, and County's
acceptance of the same, County agrees to pay Contractor an amount not to exceed $
as set forth in the Exhibits. No payment in excess of that set forth in the Exhibits will be made
by County unless a Change Order authorizing such additional payment has been specifically
approved by Weld County as required pursuant to the Weld County Code. If, at any time
during the term or after termination or expiration of this Agreement, County reasonably
determines that any payment made by County to Contractor was improper because the service
for which payment was made did not perform as set forth in this Agreement, then upon written
notice of such determination and request for reimbursement from County, Contractor shall
forthwith return such payment(s) to County. Upon termination or expiration of this Agreement,
unexpended funds advanced by County, if any, shall forthwith be returned to County. County
will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the
attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g.
mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall
have no obligations under this Agreement after, nor shall any payments be made to Contractor
in respect of any period after December 31 of any year, without an appropriation therefore by
County in accordance with a budget adopted by the Board of County Commissioners in
compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government
Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution.
Article X, Sec. 20).
7. Independent Contractor. Contractor agrees that it is an independent contractor and that
Contractor's officers, agents or employees will not become employees or agents of County,
nor entitled to any employee benefits (including unemployment insurance or workers'
compensation benefits) from County as a result of the execution of this Agreement. Contractor
B2500014 25
shall be solely responsible for its acts and those of its agents and employees for all acts
performed pursuant to this Agreement Any provisions in this Contract that may appear to give
the County the right to direct contractor as to details of doing work or to exercise a measure of
control over the work mean that Contractor shall follow the direction of the County as to end
results of the work only The,Contractor is obligated to pay all federal and state income tax on
any moneys earned or paid pursuant to this contract
8 Subcontractors Contractor acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contractor Contractor shall not enter
into any subcontractor agreements for the completion of the Work without County's prior
written consent, which may be withheld in County's sole discretion County shall have the right
in its reasonable discretion to approve all personnel assigned to the Work during the
performance of this Agreement and no personnel to whom County has an objection, in its
reasonable discretion, shall be assigned to the Work Contractor shall require each
subcontractor, as approved by County and to the extent of the Work to be performed by the
subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume
toward Contractor all the obligations and responsibilities which Contractor, by this Agreement,
assumes toward County County shall have the right (but not the obligation) to enforce the
provisions of this Agreement against any subcontractor hired by Contractor and Contractor
shall cooperate in such process The Contractor shall be responsible for the acts and
omissions of its agents, employees, and subcontractors
9 Ownership. All work and information obtained by Contractor under this Agreement or
individual work order shall become or remain (as applicable), the property of County In
addition, all reports, documents, data, plans, drawings, records, and computer files generated
by Contractor in relation to this Agreement and all reports, test results and all other tangible
materials obtained and/or produced in connection with the performance of this Agreement,
whether or not such materials are in completed form, shall at all times be considered the
property of the County Contractor shall not make use of such material for purposes other than
in connection with this Agreement without prior written approval of County
10 Confidentiality Confidential information of the Contractor should be transmitted
separately from non -confidential information, clearly denoting in red on the relevant document
at the top the word, "CONFIDENTIAL " However, Contractor is advised that as a public entity,
Weld County must comply with the provisions of the Colorado Open Records Act (CORA),
C R S 24-72-201, et seq , with regard to public records, and cannot guarantee the confidentiality
of all documents Contractor agrees to keep confidential all of County's confidential information
Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to
any other person or entity without seeking written permission from the County Contractor
agrees to advise its employees, agents, and consultants, of the confidential and proprietary
nature of this confidential information and of the restrictions imposed by this Agreement
11 Warranty. Contractor warrants that the Work performed under this Agreement will be performed
in a manner consistent with the standards governing such services and the provisions of this
Agreement Contractor further represents and warrants that all Work shall be performed by
qualified personnel in a professional manner, consistent with industry standards, and that all
services will conform to applicable specifications For work in which Contractor produces a
design to be used for construction purposes, Contractor shall carefully check all unit quantities
and quantity calculations and shall submit them for County review If the County expenences
B2500014 26
additional costs dunng project construction which are directly associated with errors and
omissions (professional negligence) which require change orders to the construction contract
resulting in costs greater than the construction contract bid unit costs, Contractor shall be
financially liable for such increased costs
12 Acceptance of Services Not a Waiver Upon completion of the Work, Contractor shall submit
to County originals of all test results, reports, etc , generated during completion of this work
Acceptance by County of reports and incidental material(s) furnished under this Agreement shall
not in any way relieve Contractor of responsibility for the quality and accuracy of the project In
no event shall any action by County hereunder constitute or be construed to be a waiver by
County of any breach of this Agreement or default which may then exist on the part of Contractor,
and County's action or inaction when any such breach or default exists shall not impair or
prejudice any right or remedy available to County with respect to such breach or default No
assent expressed or implied, to any breach of any one or more covenants, provisions or
conditions of the Agreement shall be deemed or taken to be a waiver of any other breach
Acceptance by the County of, or payment for, the Work completed under this Agreement shall
not be construed as a waiver of any of the County's rights under this Agreement or under the
law generally
13 Insurance Contractor must secure, before the commencement of the Work, the following
insurance covering all operations, goods, and services provided pursuant to this Agreement, and
shall keep the required insurance coverage in force at all times during the term of the Agreement,
or any extension thereof, and during any warranty period For all coverages, Contractor's insurer
shall waive subrogation rights against County Contractor shall provide coverage with limits of
liability no less than those stated below An excess liability policy or umbrella liability policy may
be used to meet the minimum liability requirements provided that the coverage is written on a
"following form" basis
Acceptability of Insurers Insurance is to be placed with insurers duly licensed or authorized to
do business in the state of Colorado and with an "A M Best" rating of not less than A -VII The
County in no way warrants that the above -required minimum insurer rating is sufficient to
protect the Contractor from potential insurer insolvency
Required Types of Insurance
Workers' Compensation and Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment The policy shall contain a waiver of subrogation against the County This
requirement shall not apply when a Contractor or subcontractor is exempt under Colorado
Workers' Compensation Act , AND when such Contractor or subcontractor executes the
appropriate sole proprietor waiver form
Minimum Limits
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 100,000
$ 100,000
$ 500,000
Commercial General Liability Insurance - Occurrence Form
B2500014 27
Policy shall include bodily injury, property damage, liability assumed under an Insured Contract The
policy shall be endorsed to include the following additional insured language "Weld County,
its subsidiary, parent, elected officials, trustees, employees, associated and/or affiliated
entities, successors, or assigns, agents, and volunteers shall be named as additional insureds
with respect to liability arising out of the activities performed by, or on behalf of the Contractor "
Such policy shall include Minimum Limits as follows
General Aggregate $ 1,000,000
Products/Completed Operations Aggregate $ 1,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Automobile Liability Insurance
Bodily Injury and Property Damage for any owned, hired, and non -owned vehicles used in the
performance of this Contract
Such policy shall maintain Minimum Limits as follows
Bodily Injury/Property Damage (Each Accident) $ 1,000,000
Professional Liability (Errors and Omissions Liability)
The policy shall cover professional misconduct or lack of ordinary skill for those positions
defined in the Scope of Services of this contract Contractor shall maintain limits for all claims
covering wrongful acts, errors and/or omissions, including design errors, if applicable, for
damage sustained by reason of or in the course of operations under this Contract resulting
from professional services In the event that the professional liability insurance required by this
Contract is written on a claims -made basis, Contractor warrants that any retroactive date under
the policy shall precede the effective date of this Contract, and that either continuous coverage
will be maintained, or an extended discovery period will be exercised for a period of two (2)
years beginning at the time work under this Contract is completed
Minimum Limits
Per Loss
Aggregate
$ 1,000,000
$ 2,000,000
14 Proof of Insurance Upon County's request, Contractor shall provide to County, for
examination, a policy, endorsement, or other proof of insurance as determined in County's sole
discretion Provided information for examination shall be considered confidential, and as such,
shall be deemed not subject to Colorado Open Records Act (CORA) disclosure
All insurers must be licensed or approved to do business within the State of Colorado, and unless
otherwise specified, all policies must be written on a per occurrence basis
The Contractor shall provide the County with a Certificate of Insurance evidencing all required
coverages, before commencing work or entering the County premises
B2500014 28
The Contractor shall furnish the County with certificates of insurance (ACCORD) form or
equivalent approved by the County as required by this Contract The certificates for each
insurance policy- are to be signed by a person authorized by that insurer to bind coverage on its
behalf The Contractor shall name on the Certificate of Insurance "Weld County, its successors
or assigns, its elected officials, employees, agents, affiliated entities, and volunteers as
Additional Insureds" for work that is being performed by the Contractor
On insurance policies where Weld County is named as an additional insured, the County shall
be an additional insured to the full limits of liability purchased by the Contractor even if those
limits of liability are in excess of those required by this Contract
Each insurance policy required by this Agreement must be in effect at or prior to
commencement of work under this Agreement and remain in effect for the duration of the
project, and for a longer period of time if required by other provisions in this Agreement
Failure to maintain the insurance policies as required by this Agreement or to provide evidence
of renewal is a material breach of contract
All certificates and any required endorsement(s) shall be sent directly to the County
Department Representative's Name and Address The project/contract number and project
description shall be noted on the Certificate of Insurance The County reserves the right to
require complete, certified copies of all insurance policies required by this Agreement at any
time, and such shall also be deemed confidential
Any modification or variation from the insurance requirements in this Agreement shall be made
by the County Attorney's Office, whose decision shall be final Such action will not require a
formal contract amendment but may be made by administrative action
15 Additional Insurance Related Requirements. The County requires that all policies of
insurance be written on a primary basis, non-contributory with any other insurance coverages
and/or self-insurance carried by the County
The Contractor shall advise the County in the event any general aggregate or other aggregate
limits are reduced below the required per occurrence limit At their own expense, the
Contractor will reinstate the aggregate limits to comply with the minimum requirements and
shall furnish the County with a new certificate of insurance showing such coverage is in force
Commercial General Liability Completed Operations coverage must be kept in effect for up to
three (3) years after completion of the project Contractors Professional Liability (Errors and
Omissions) policy must be kept in effect for up to three (3) years after completion of the
project
Certificates of insurance shall state that on the policies that the County is required to be named
as an Additional Insured, the insurance carrier shall provide a minimum of 30 days advance
written notice to the County for cancellation, non -renewal, suspension, voided, or material
changes to policies required under this Agreement On all other policies, it is the Contractor's
responsibility to give the County 30 days' notice if policies are reduced in coverage or limits,
cancelled or non -renewed However, in those situations where the insurance carrier refuses to
provide notice to County, the Contractor shall notify County of any cancellation, or reduction in
coverage or limits of any insurance within seven (7) days or receipt of insurer's notification to
that effect
B2500014 29
The Contractor agrees that the insurance requirements specified in this Agreement do not
reduce the liability Contractor has assumed in the indemnification/hold harmless section of this
Agreement
Failure of the Contractor to fully comply with these requirements during the term of this
Agreement may be considered a material breach of contract and may be cause for immediate
termination of the Agreement at the option of the County The County reserves the right to
negotiate additional specific insurance requirements at the time of the contract award
16 Subcontractor Insurance Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above -described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to
the minimum limits as required herein Contractor agrees to provide proof of insurance for all
such subcontractors upon request by the County
17 No limitation of Liability The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance of the
Work under by the Contractor, its agents, representatives, employees, or subcontractors The
Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain
higher limits and/or broader coverages The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types The Contractor shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary to cover its
obligations and liabilities under this Agreement
18 Certification of Compliance with Insurance Requirements The Contractor stipulates that it
has met the insurance requirements identified herein The Contractor shall be responsible for
the professional quality, technical accuracy, and quantity of all services provided, 'the timely
delivery of said services, and the coordination of all services rendered by the Contractor and
shall, without additional compensation, promptly remedy and correct any errors, omissions, or
other deficiencies
19 Mutual Cooperation The County and Contractor shall cooperate with each other in the
collection of any insurance proceeds which may be payable in the event of any loss, including
the execution and delivery of any proof of loss or other actions required to effect recovery
20 Indemnity. The Contractor shall indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its officers, officials, agents, and employees, from and
against any and all liabilities, claims, actions, damages, losses, and expenses including
without limitation reasonable attorneys' fees and costs, (hereinafter referred to collectively as
"claims") for bodily injury or personal injury including death, or loss or damage to tangible or
intangible property caused, or alleged to be caused in whole or in part by the negligent or
willful acts or omissions of Contractor or any of its owners, officers, directors, agents,
employees or subcontractors This indemnity includes any claim or amount arising out of or
recovered under the Workers' Compensation Law or arising out of the failure of such
contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation, or
court decree It is the specific intention of the parties that the County shall, in all instances,
except for claims arising solely from the negligent or willful acts or omissions of the County, be
indemnified by Contractor from and against any and all claims It is agreed that Contractor will
B2500014 30
be responsible for primary loss investigation, defense, and judgment costs where this
indemnification is applicable. In consideration of award of this contract, the Contractor agrees
to waive all rights of subrogation against the County, its officers, officials, agents, and
employees for losses arising from the work performed by the Contractor for the County. The
Contractor shall be fully responsible and liable for any and all injuries or damage received or
sustained by any person, persons, or property on account of its performance under this
Agreement or its failure to comply with the provisions of the Agreement.
A failure of Contractor to comply with these indemnification provisions shall result in County's
right but not the obligation to terminate this Agreement or to pursue any other lawful remedy.
21. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the prior written approval of County. Any attempts by
Contractor to assign or transfer its rights hereunder without such prior approval by County
shall, at the option of County, automatically terminate this Agreement and all rights of
Contractor hereunder. Such consent may be granted or denied at the sole and absolute
discretion of County.
22. Examination of Records. To the extent required by law, the Contractor agrees that an duly
authorized representative of County, including the County Auditor, shall have access to and
the right to examine and audit any books, documents, papers and records of Contractor,
involving all matters and/or transactions related to this Agreement. Contractor agrees to
maintain these documents for three years from the date of the last payment received.
23. Interruptions. Neither party to this Agreement shall be liable to the other for delays in
delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where such failure is due to any cause beyond its reasonable control, including but not limited
to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental actions.
24. Notices. County may designate, prior to commencement of Work, its project representative
('County Representative") who shall make, within the scope of his or her authority, all
necessary and proper decisions with reference to the project. All requests for contract
interpretations, change orders, and other clarification or instruction shall be directed to County
Representative. All notices or other communications made by one party to the other
concerning the terms and conditions of this contract shall be deemed delivered under the
following circumstances:
a) personal service by a reputable courier service requiring signature for receipt; or
b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract; or
c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent
to:
TO CONTRACTOR:
Name:
Position:
Address:
Address:
B2500014
31
E-mail:
Phone:
TO COUNTY:
Name:
Position:
Address:
Address:
E-mail:
Phone:
Roy Rudisill
Emergency Management Director
1150 O Street
PO Box 758 Greeley 80632
rrudisill@weld.gov
970-400-3990
25. Compliance with Law. Contractor shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation, laws
applicable to discrimination and unfair employment practices.
26. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use
other Contractors or persons to perform services of the same or similar nature.
27. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and
incorporated herein, contains the entire agreement between the parties with respect to the
subject matter contained in this Agreement. This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter
contained in this Agreement. This Agreement may be changed or supplemented only by a
written instrument signed by both parties.
28. Fund Availability. Financial obligations of the County payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. Execution of this Agreement by County does not create an obligation on the part of
County to expend funds not otherwise appropriated in each succeeding year.
29. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-
507. The signatories to this Agreement state that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is
the subject matter of this Agreement.
30. Survival of Termination. The obligations of the parties under this Agreement that by their
nature would continue beyond expiration or termination of this Agreement (including, without
limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination.
31. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties.
32. Non -Waiver. The parties hereto understand and agree that the County is relying on, and
does not waive or intend to waive by any provision of this Contract, the monetary limitations or
any other immunities, rights, benefits, and protections, provided by the Colorado
Governmental Immunity Act §§24-10-101 et seq., as from time to time amended, or otherwise
available to the County, its subsidiary, associated and/or affiliated entities, successors, or
assigns; or its elected officials, employees, agents, and volunteers.
B2500014 32
33 No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of
the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement
shall be an incidental beneficiary only
34 Board of County Commissioners of Weld County Approval. This Agreement shall not be
valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado, or its designee
35 Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement
Any provision included or incorporated herein by reference which conflicts with said laws, rules
and/or regulations shall be null and void In the event of a legal dispute between the parties,
Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to
resolve said dispute
36 No Employment of Unauthorized Aliens - Contractor certifies, warrants, and agrees that it
does not knowingly employ or contract with an unauthorized alien who will perform work under
this Agreement (see 8 U S C A §1324a and (h)(3)), nor enter into a contract with a
subcontractor that employs or contracts with an unauthorized alien to perform work under this
Agreement Upon request, contractor shall deliver to the County a written notarized affirmation
that it has examined the legal work status of an employee and shall comply with all other
requirements of federal or state law, including employment verification requirements contained
within state or federal grants or awards funding public contracts
Contractor agrees to comply with any reasonable request from the Colorado Department of
Labor and Employment in the course of any investigation
If Contractor fails to comply with any requirement of this provision, County may terminate this
Agreement for breach, and if so terminated, Contractor shall be liable for actual and
consequential damages
37 Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the
payment of attorney fees and/or legal costs incurred by or on its own behalf
38 Binding Arbitration Prohibited Weld County does not agree to binding arbitration by any
extra judicial body or person Any provision to the contrary in this Agreement or incorporated
herein by reference shall be null and void
Acknowledgment County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms Both parties further agree that this
Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement
between the parties and supersedes all proposals or prior agreements, oral or written, and any
other communications between the parties relating to the subject matter of this Agreement
CONTRACTOR
B2500014
33
By
Name Date of Signature
Title
WELD COUNTY
ATTEST BOARD OF COUNTY COMMISSIONERS
Weld County Clerk to the Board WELD COUNTY, COLORADO
BY
Deputy Clerk to the Board Perry Buck, Chair
B2500014 34
A PROPOSAL FOR
Multi -Jurisdictional Hazard Mitigation
Plan Update #B25OOO14
FOR WELD COUNTY
February 26, 2025
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Board of County Commissioners
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RE: Request for Proposal for Multi -Jurisdictional Hazard Mitigation Plan Update #B2500014
Dear Board of County Commissioners,
WSB is honored to submit a proposal for updating the Weld County 2025 Multi -Jurisdictional Hazard
Mitigation Plan. Our experienced planning and grants team includes former emergency managers and
meteorologists, who bring Local, State, and national expertise into the process. With real -world emergency
management experience, we understand the challenges communities face in mitigating hazards and are
committed to building resilient communities through active mitigation.
IN-HOUSE PROFESSIONALS I WSB's Emergency Management team brings real -world experience and a
strong commitment to resilience in Weld County. We understand the challenges communities face and take
a proactive approach to strengthening preparedness and protecting lives, property, and infrastructure. With
expertise in evolving risks, we'll help Weld County prepare for today and the future.
PROJECT DELIVERY I We are committed to delivering your Hazard Mitigation Plan update on time and
within budget, ensuring a seamless and cost-effective process. Our proven project management approach
includes clear timelines, defined milestones, and proactive communication to keep the project on track.
With extensive experience in hazard mitigation planning, we anticipate challenges before they arise. By
prioritizing accountability and strategic planning, we guarantee a high -quality final product that meets all
requirements —without delays or unexpected costs.
COMMUNITY CENTERED APPROACH I Our established methodology emphasizes a community -centered
approach, ensuring the development of a clear, cohesive, and impactful Hazard Mitigation Plan. This plan
will meet the 2023 FEMA planning guidance, align with the State of Colorado's Hazard Mitigation Plan, and
be tailored to Weld County's current and future needs.
WSB's project management team brings unparalleled expertise in community resilience, making us a strong
partner for Weld County. Led by Allison Whitsitt, former Emergency Management Regional Coordinator
and Project Lead for Tulsa's Class 1 CRS program, our team includes Daniel Piltz, former Deputy Director of
Oklahoma Emergency Management, and grants specialist Wendi Lemons, who manages over $55 million
in federal funding. Climate specialist and meteorologist Archie Losey provides key insights into evolving
hazards. With deep experience in project execution, compliance, and funding, WSB is ready to lead a
seamless hazard mitigation planning process.
We acknowledge and agree to all terms outlined in the Weld County Request for Proposal and look forward
to partnering with you on this important initiative. We certify that the information in this proposal is accurate
and complete. For any questions, please contact Paul Jesaitis at 1873 S. Bellaire Street, Suite 1101, Denver,
CO 80222, via email at pjesaitis@wsbeng.com, or by phone at 303.916.1253.
Kindest regards,
WSB
Paul Jesaitis I Project Principal
303.916.1253 I pjesaitis@wsbeng.com
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TABLE OF CONTENTS
Firm Overview 1
Project Understand & Scope 2
Cost & Schedule 11
Project Schedule 12
Previous Experience 13
APPENDIX
Required Forms - Attestation
Schedule F - Insurance
Schedule G - Weld County Contract
Firm Information
YEARS PROVIDING RELATED
SERVICES:
Established in 1995, 15 years providing
hazard mitigation services.
SUBCONSULTANTS:
We are capable of providing all services
in-house and will not be engaging any
subconsultants.
Forge ahead.
WSB is a design and consulting firm specializing in engineering, community planning, environmental,
and construction services. Together, our staff improves the way people engage with communities,
transportation, infrastructure, energy and our environment. We offer services that seamlessly integrate
planning, design and implementation.
We share a vision to connect your dreams for tomorrow to the needs of today
the future is ours for the making.
1,5OO+ 5O+ 46 10
STAFF
SERVICE AREAS
OFFICES STATES
Alternative Project Delivery Asset Management Biogas Bridges & Structures City Engineering Community Planning
Constructability Review Construction Materials Testing & Special Inspection Contractor Modeling Drinking Water Economic
Development Emergency Management and Disaster Consulting Services Environmental Compliance Geohazard Risk Management
Geospatial Geotechnical Engineering GIS Services Grants & Funding Health & Safety Compliance Intelligent Transportation
Systems Investigation & Remediation Land Development Landscape Architecture Managed Services Natural Resources
Pavement Management Pipeline Project Management& Construction Administration Public Engagement Public Works Management
Right of Way Roadway Design Smart Cities Solar Survey Sustainability Technology Solutions Traffic Engineering Transit
Planning Transportation Planning Urban Design Vibration Monitoring Visualizations Water Resources Water Reuse Wind
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update Firm Overview 1
# B2500014
EXECUTIVE SUMMARY
WSB is a leading Hazard Mitigation Planning firm with the expertise to deliver more than just an updated plan for
Weld County. Our team has developed over 130 Hazard Mitigation Plans for communities with similar characteristics,
including multi -jurisdictional plans covering urban and rural areas, schools, universities, and technical institutions.
We address diverse planning concerns such as economic impacts, hazardous materials, resiliency, transportation,
flooding, wildfires, and more. With a team of emergency managers, meteorologists, resiliency experts, engineers,
and GIS specialists, we provide comprehensive, tailored plans that set us apart.
We go beyond compliance, fostering collaboration to enhance resilience and preparedness while delivering a FEMA/
EMAP-compliant plan that will help secure future Federal grant funding for Weld County. Our experts leverage
experience in hazard analysis and emergency management to create a high -quality, comprehensive Hazard Mitigation
Plan efficiently. Partnering with Weld County, we demonstrate how strategic mitigation strengthens cisaster
preparedness. Our Planning and Grants team works closely with our own nationally recognized GIS specialists for
risk identification, CRS utilization, flood mapping, and mitigation analysis.
PROJECT UNDERSTANDING & SCOPE
WSB recognizes the importance of keeping Weld
County's Hazard Mitigation Plan up to date. Equally vital
is the planning process itself, which unites the County,
its 32 municipalities, 26 fire districts, and multiple
special districts to enhance safety and resilience. With
extensive experience in Hazard Mitigation Planning,
our team evaluates each jurisdiction's current needs,
reviews past mitigation efforts, and incorporates
2023 FEMA guidance to create a clear roadmap for
implementation. A structured timeline ensures progress,
with a preliminary draft by October 15, 2025, a public
comment draft by November 30, 2025, and a final draft
for state review by December 15, 2025.
TASK ONE: ORGANIZE RESOURCES
WSB's planning process ensures active participation
from all jurisdictions, strong stakeholder engagement,
and seamless integration with existing planning efforts
with participation tracked to meet FEMA requirements.
Public involvement will be a priority through meetings,
digital outreach, and surveys, fostering transparency and
broad input. Local plans, policies, and technical data will
be reviewed to align mitigation efforts with community
priorities, while building codes, zoning regulations,
and hazard overlays will be assessed for improvement
opportunities. Previous plan assessments will inform
updates, and ongoing implementation will be evaluated
to refine strategies. A structured framework for long-
term monitoring, evaluation, and public engagement
will keep the plan effective, actionable, and aligned with
FEMA's five-year update cycle.
Kickoff Meeting Upon receiving a Notice to Proceed,
our Project Manager will coordinate a Kickoff Meeting
with Weld County to review schedules, guidance updates,
workshop invitees, and planning team members. We
will also discuss options for integration of the Hazard
Mitigation Plan with related initiatives like Comprehensive,
Capital Improvement, and Floodplain Management Plans.
Planning Team I WSB's Project Manager wil work
closely with Weld County's Project Manager to establish
a diverse and robust planning team that will guide the
Hazard Mitigation Plan update. Recognizing the multi -
jurisdictional nature of this effort, we will ensure full
participation from Weld County, the Town of Ault, the
City of Brighton, the City of Dacono, the Town of Eaton,
the Town of Erie, the City of Evans, the Town of Firestone,
the City of Fort Lupton, the Town of Frederick, the Town
of Garden City, the Town of Gilcrest, the City of Greeley,
the Town of Hudson, the Town of Johnstown, the Town of
Keenesburg, the Town of Kersey, the Town of LaSa le, the
Town of Mead, the Town of Milliken, the Town of Nunn,
the Town of Pierce, the Town of Platteville, the Town
of Severance, the Town of Windsor, Central Colorado
Water Conservation District, Windsor Severance Fire
Protection District, Weld RE -1 Gilcrest, St. Vrain RE -1J,
Northern Water, RE -8 School District, Platteville Gilcrest
Fire Protection District, and Frederick Firestone Fire
Protection District.
To ensure an efficient and effective planning process,
our team has successfully utilized three key participant
groups, which can be customized based on the Weld
County Project Manager's needs.
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
# B2500014
Project Understanding & Scope 2
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Jurisdictional Participation I WSB's planning team
will begin by highlighting the importance of active
participation in the planning process and plan adoption
to Weld County's 32 municipalities, 26 fire districts,
and various special districts. To maximize engagement,
meetings will be offered both in person and virtually.
Participation will be documented through sign -in
sheets at all meetings, ensuring compliance with FEMA
requirements. Each jurisdiction must have at least
one representative attend a scheduled meeting, with
attendance tracking in place to verify participation and
maintain accurate records.
Public Involvement Action Plan j Public involvement
is essential to the Hazard Mitigation Plan development
process. To ensure broad engagement, transparency,
and accessibility, WSB will use a variety of outreach
methods. A public meeting will serve as a key
opportunity for community members to review the plan,
provide feedback, and suggest revisions. This meeting
will be widely promoted, with materials provided for
jurisdictions to share on social media and in government
buildings, customizable for Weld County branding.
Meeting agendas will be shared in advance to meet
public meeting requirements and maintain transparency.
To expand participation, QR codes linking to public
surveys will be distributed, allowing residents to provide
input without attending a meeting. This approach
e nhances accessibility and ensures diverse perspectives
are included. All outreach efforts and public feedback
will be documented in the final plan.
WSB's comprehensive public involvement strategy
e ngages stakeholders through inclusive methods,
e nsuring all voices are heard and incorporated into the
planning process.
A dedicated public review and comment period will be
an essential part of the planning process. During this
time, stakeholders can access the draft plan through
various channels, including online platforms, community
locations, and direct mail if applicable. All feedback
gathered will be reviewed, analyzed, and incorporated
as appropriate, ensuring transparency in the decision -
making process.
IntnnratPr4 Infnrmatinn In the initial meeting, key plans,
studies, and technical resources from the previous
hazard mitigation plan will be identified, including
comprehensive plans, ordinances, Capital Improvement
Plans, warning systems, and mitigation efforts like Risk
MAP. NFIP participation and floodplain ordinances will
be reviewed to strengthen mitigation strategies. WSB's
team expertly integrates existing data to align with local
frameworks, regulations, and community priorities. By
assessing long-term goals, infrastructure projects, and
funding opportunities, we develop a comprehensive,
compliant plan that balances technical requirements
with community needs.
Current litigation Measures J WSB will conduct
a comprehensive evaluation of existing mitigation
measures across Weld County to assess their
effectiveness and alignment with current hazard risks.
This review will include structural and non-structural
mitigation strategies, such as flood control projects,
wildfire mitigation efforts, building codes, land -use
policies, and emergency response initiatives. Input
from local jurisdictions will be gathered to determine
which measures have successfully reduced risk, which
n eed improvement, and where new strategies may
be required. Compliance with FEMA guidelines and
Colorado regulations will be ensured, while opportunities
for enhancing resilience through updated policies,
infrastructure improvements, and funding strategies
will be explored. By analyzing current mitigation efforts,
Weld County I Multi -Jurisdictional Hazard Mitigation
# B2500014
Plan Update Project Understanding & Scope 3
the updated plan will provide a strong foundation for
future risk reduction initiatives tailored to Weld County's
evolving needs.
Previous Plan Assessment Integration I WSB will conduct
a thorough assessment of the existing Hazard Mitigation
Plan to evaluate its effectiveness, identify successes, and
address areas for improvement. This review will include
an analysis of completed and ongoing mitigation actions,
challenges faced in implementation, and any gaps in the
plan's strategies. Input from participating jurisdictions
will be gathered to understand how the current plan
has been utilized and where adjustments are needed.
Lessons learned, best practices and evolving hazard
risks will be incorporated to refine goals, priorities, and
action items. By integrating previous plan assessments,
the updated Hazard Mitigation Plan will build upon past
efforts, enhance coordination among stakeholders, and
strengthen long-term resilience for Weld County and its
communities.
Implementation & Maintenance I During planning
group meetings, participating jurisdictions review
existing planning mechanisms to assess how they
have been used to implement and maintain the current
plan since FEMA's approval in 2021. Each jurisdiction is
evaluated individually to understand local processes,
successes, and challenges in carrying out mitigation
activities. Discussions focus on identifying how
planning mechanisms have supported mitigation
efforts and whether adjustments are needed for
future implementation and maintenance strategies.
Feedback is incorporated into the updated plan to refine
processes, enhance coordination, and ensure continued
effectiveness in reducing risk.
Through collaboration, new goals, priorities, and
actions will be incorporated into the updated plan.
Existing monitoring procedures will be assessed, with
recommendations for improvement as needed. Our
team recommends an annual review with applicable
updates in conjunction with another well -attended
meeting. Adjustments will ensure FEMA compliance and
enhance stakeholder involvement, strengthening long-
term resilience for Weld County and its jurisdictions.
TASK TWO: HAZARD IDENTIFICATION
WSB's hazard assessment ensures updated risk profiles,
vulnerabilities, and mitigation priorities reflect evolving
conditions. Using GIS data, historical records, and
Weld County I Multi -Jurisdictional Hazard Mitigation Plan
# B2500014
stakeholder input, hazards are analyzed for location,
extent, and probability. Risk evaluations identify impacts
on infrastructure, while NFIP participation, structural
vulnerabilities, and economic losses guide mit gation
efforts. Land use trends and climate adaptation
strategies help anticipate future risks, creating a data -
driven foundation for effective resilience planning.
Planning Workshop #1: At our first planning woekshop
our planning team will discuss hazards that threaten
the County and its partners, mitigation action items
identified in the current plan, and the need for any
new actions. Additionally, a Hazard Identification/Risk/
Hazard Vulnerability Analysis will be facilitated tc assist
in updating the capability and risk assessments, which is
a key part of the Hazard Identification & Risk Assessment
exercise. A Public Survey will be launched and kept live
for the duration of the planning process.
Core Group Meeting #1: Following the first planning
workshop, the core group will meet to evaluate
jurisdictional capabilities/ vulnerabilities, assess any
alterations in land use, development, or building codes,
and pinpoint areas with vulnerable populations requiring
mitigation efforts.
Updated / New Hazards I Over time, a community's
risk to hazards can shift. While all plans will profile
most natural hazards, the priority of those hazards can
change. A new requirement included in the 2023 FEMA
planning guidance demands not only updated and/
or new descriptions of these hazards, but inclusion of
any updated vulnerability due to land use and climate
change. WSB's team profiles these changes for every
participating jurisdiction, clearly outlines any vaelation
between communities, and includes relevant mapping
and data sets to support the analysis. Our team will utilize
the hazards outlined in the previous plan, along with all
hazards profiled in the State of Colorado HMP and will
add or reduce any identified hazards as requested by
the planning team.
rive riytrid Workshops I Planning workshops play
a crucial role in the mitigation planning process. As
Colorado's third -largest county, Weld County requires
accessible meeting opportunities to ensure broad
participation. WSB is committed to hosting at least
five hybrid workshops in various locations, making
attendance convenient for all jurisdictions. These
workshops provide valuable insights, foster community
engagement, and strengthen the planning process. Our
Update Project Understanding & Scope 4
team looks forward to learning more about Weld County
from the people who know it best.
Updated Hazard Locations, Extent, and Occurrences I
Our experience has shown that hazard risks can change
significantly for some jurisdictions over five years, while
others remain stable. WSB leverages local input, disaster
data, GIS datasets, and verified public sources to assess
hazard impacts across all participating jurisdictions in
Weld County. All data is cited and integrated into the
plan update for transparency and easy reference. This
approach enhances mitigation planning and strengthens
risk reduction efforts.
Updated Hazard events I Hazard event updates
are collected through three key methods: publicly
available sources like National Weather Service data
and FEMA disaster records, surveys from the public
and jurisdictions, and planning workshops that capture
u ndocumented events. This multi -layered approach
e nsures a comprehensive record of hazard occurrences
since the last update. By combining official data with local
insights, the risk assessment is strengthened, providing
a more accurate foundation for future mitigation efforts.
Future Event Probability Probability of future hazard
events plays a critical role in hazard mitigation planning.
Various datasets are analyzed to identify trends, along
with meteorological assessments of future climate
conditions, to provide a comprehensive evaluation
of expectations for each hazard in every community.
Previous hazard events affecting the planning area are
overlaid with probability analyses to assess how changes
across participating jurisdictions may influence future
risk.
WSB's team evaluates Publicly available authoritative
sources on hazard frequency, intensity, and trends.
This information is cross-checked against changes in
development patterns, infrastructure updates, and
e nvironmental shifts that may impact hazard probability.
A combination of historical data and local insights
e nsures an accurate and forward -looking assessment
of future hazard risks. This approach helps jurisdictions
anticipate emerging threats and implement mitigation
strategies that enhance long-term resilience.
Risk & vulnerability Risk and vulnerability analysis
forms the basis of effective hazard mitigation planning.
Weld County's plan will outline the varying impacts of
Weld County I Multi -Jurisdictional Hazard Mitigation Plan
# B2500014
each hazard on different communities, using a structured
ranking system to prioritize risks. These analyses guide
mitigation action plans and future projects, addressing
capability and vulnerability gaps to enhance community
resilience.
Data analysis assesses jurisdiction -specific vulnerabilities,
considering impacts on Community Lifelines and
incorporating stakeholder input. Vulnerability ratings,
based on occurrence likelihood, infrastructure damage,
and service disruption, provide a clear ranking system
for prioritizing efforts in each area. Each jurisdiction's
vulnerabilities are documented to support targeted, data -
driven mitigation strategies applicable to their unique
challenges.
Hazard impact Hazard impacts in Weld County vary
geographically, requiring detailed risk assessments
and mitigation planning. Historical losses and
planning findings create a comprehensive impact
profile on buildings, infrastructure, critical facilities,
and vulnerable populations. Lifeline analysis during
workshops help to identify vulnerabilities and assess
impacts on critical services and infrastructure. Our
team reviews the findings with stakeholders, leading to
targeted mitigation strategies that strengthen lifelines
and enhance community resilience.
fnnsequenrn Analysis I WSB's team will conduct
a detailed consequence analysis to evaluate the
potential impacts of hazards on Weld County's people,
infrastructure, economy, and environment. This
assessment will consider displaced populations, service
disruptions, economic losses, and environmental
degradation over Weld County's vast landscape. By
analyzing how different hazards affect critical facilities,
lifelines, and vulnerable populations, we will identify
key areas for targeted mitigation efforts. This data -
driven approach will ensure the updated plan effectively
reduces risk and enhances community resilience.
NFtP I WSB's planning team works closely with our
expert team for Certified Floodplain Managers to provide
an in-depth analysis of all NFIP-insured properties. This
analysis includes information related to repetitive loss
and severe repetitive loss properties and will consider
current insured values and previous claims. If available,
the most current FIRM will be included. We also include
information regarding current policies and ordinances
and can help to identify properties that may be good
candidates for flood mitigation projects in the future.
Update Project Understanding & Scope 5
This analysis can also be used in the CRS reporting
submission for points accrual in the program.
FIRMv, I FIRMs are valuable for assessing flood risk
areas in Weld County, showing the extent and depth of
floodwater for various scenarios (50 -year, 100 -year, 500 -
year, etc.). Our team of experts uses these maps, along
with other county data, to create a comprehensive flood
hazard profile in the hazard mitigation plan. This profile
informs mitigation actions and projects to enhance
community resilience against flooding risks.
Existing Strr rrt,.re Vulnerability I Our experienced
professionals will assess the vulnerability of existing
structures across Weld County to identify those most at
risk from natural hazards. This evaluation will consider
factors such as building age, construction type,
floodplain location, and seismic or wind resistance.
By analyzing structural weaknesses and exposure
to hazards, we can recommend targeted mitigation
measures to enhance resilience. This assessment will
support data -driven decision -making, ensuring that
future investments prioritize the protection of critical
infrastructure and at -risk communities.
Structural Vulnerability I Utilizing GIS tools and county
assessor data, WSB will assess vulnerabilities for structures,
infrastructure, and critical facilities across Weld County.
The report will detail potential dollar losses and outline the
methodology used. Additionally, the analysis will incorporate
future development, infrastructure, FEMA Lifelines, and
critical facilities, ensuring a comprehensive assessment
that meets all county requirements with the highest level of
detail.
ruteeitial Loss Data collected from the vulnerability
assessment will be used to estimate the potential impacts
of identified risks in Weld County. A financial estimate is
applied to assess potential losses to affected structures,
providing jurisdictions with a clearer understanding
of the economic consequences of hazard events. This
analysis helps prioritize mitigation efforts by quantifying
risk in tangible terms, supporting data -driven decision -
making for future investments in hazard reduction
strategies.
Land Use & Development Weld County's strong
economy, high quality of life, and proximity to major cities
contribute to steady population growth and evolving land
use. These shifts impact the County's vulnerabilities over
time, as some areas become more densely developed
while others decline. WSB's planning team uses GIS
tools, county assessor data, and community planning
information to analyze current land use and assess future
development's impact on hazard risks. Insights from
planning documents and jurisdiction representatives
help map changing vulnerabilities, guiding mitigation
efforts with data -driven recommendations to ensure
future growth enhances resilience and reduces risk.
teonounc impact i Economic recovery after an event
if often overlooked or started too late. Reviewing past
impacts, we will analyze potential future economic
impacts and provide mitigation actions that can cirectly
inform economic recovery after a hazard event.
Climate Adaptation ; With shifting weather patterns, it
is essential to assess their impact on local communities.
WSB's staff meteorologist, Archie Losey, who specializes
in analyzing past hazard impacts, and current and future
weather trends, will evaluate their implications for Weld
County. Each hazard profile will include an evaluation
of how climate change and future conditions may
affect participating jurisdictions, along with proactive
mitigation strategies. Key considerations include
temperature extremes straining power grids and drought
conditions impacting water supplies for emergency
response, municipal services, and agriculture. Using
community input, verified data sources, and tools Ike the
Future Avoided Cost Explorer, our team ensures a data -
driven approach to addressing evolving vulnerabilities.
Existing Authorities, Policies & Programs ( Assessing
vulnerabilities is key to hazard mitigation, but
strengthening existing capabilities is just as vital.
WSB will document each jurisdiction's authorities,
policies, and resources, evaluating their effectiveness
and potential improvements. This includes reviewing
ordinances, building codes, land use plans, emergency
programs, and funding sources. By identifying gaps
and opportunities, we help jurisdictions enhance their
mitigation efforts, ensuring the updated plan supports
long-term resilience and meets FEMA requirements.
TASK THREE: MITIGATION STRATEGY
WSB's mitigation strategy reduces risk by assessing
vulnerabilities, leveraging resources, and identifying
improvements. Our team reviews codes, zoning, and
infrastructure resilience while setting clear objectives.
Prior mitigation actions are evaluated for effectiveness,
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
# B2500014
Project Understanding & Scope 6
feasibility, and cost. Stakeholder collaboration ensures
alignment with community priorities and regulations.
NFIP participation and Colorado floodplain compliance
are documented with expert recommendations. A
structured implementation plan, backed by funding
strategies and engagement, ensures sustained
mitigation for Weld County and its jurisdictions.
A series of planning workshops will focus on
developing and prioritizing mitigation actions, creating
implementation strategies, identifying funding sources,
and discussing the adoption of the Hazard Mitigation
Plan. Key projects of concern in Weld County will also be
identified. Planning team members, guided by our team
of experts, will assess and prioritize mitigation actions,
potentially using benefit -cost analysis, and address
any remaining questions prior to the final draft of the
updated plan.
(. nn fr WSB is committed to developing a comprehensive
hazard mitigation plan with clear, actionable goals for
reducing risk in Weld County. Previous goals will be
reviewed for relevance, and new goals will address
evolving needs and challenges. The plan will align
with state and federal requirements, providing a
strong foundation for protecting life, property, and
infrastructure. Each jurisdiction can update past
objectives based on current priorities.
Goals are established early in the process to guide risk
reduction efforts. Stakeholders will review and refine
these goals, incorporating local priorities and feedback.
Adjustments ensure objectives remain relevant and
effective in enhancing resilience across all jurisdictions.
Current Mitigation Actions I Current mitigation actions
in Weld County will be evaluated during planning
workshops to determine their effectiveness in reducing
risk and enhancing community resilience. This includes
reviewing existing floodplain management efforts,
wildfire mitigation projects, infrastructure upgrades,
and emergency preparedness initiatives. Each action
is assessed for progress, challenges, and opportunities
for improvement. Coordination with local jurisdictions
ensures alignment with community priorities and
regulatory requirements. By analyzing ongoing mitigation
efforts, the updated plan will refine strategies, identify
gaps, and recommend enhancements to strengthen the
County's ability to reduce hazard impacts and protect
residents.
Actior. Item Priorities " Action item priorities are
determined through facilitated discussions in planning
workshops, where participants assess risk reduction
potential, feasibility, cost-effectiveness, and alignment
with community goals. Emphasis is placed on
protecting life, property, and critical infrastructure while
also considering long-term resilience, sustainability,
and funding opportunities. Input from Weld County
stakeholders, jurisdiction representatives, and
community members ensures priorities reflect the most
pressing hazards. The updated plan will categorize
actions based on urgency, funding availability, and
implementation timelines, providing a clear roadmap for
effective mitigation and disaster preparedness.
New Mcticni Items , Weld County's updated Hazard
Mitigation Plan will outline specific mitigation actions
and projects tailored to reduce risks identified in the
assessment, with a focus on both new and existing
buildings and infrastructure. Each jurisdiction will have
unique, actionable mitigation strategies that align
with their vulnerabilities and priorities. Primary and
Secondary Lifelines, including utilities, emergency
services, transportation networks, and communication
systems, will be integrated into the planning process to
ensure continuity during disruptions. Our planning team
will ensure critical infrastructure and interdependencies
are mapped to facilitate coordination and enhance
resilience across jurisdictions. New action items will be
developed for each participating jurisdiction to meet
plan adoption requirements, ensuring a proactive and
comprehensive approach to hazard mitigation and long-
term community resilience.
NP -1P Participation $ Weld County's updated Hazard
Mitigation Plan will document each jurisdiction's NFIP
participation, compliance with floodplain regulations,
and flood risk reduction efforts. NFIP communities
will have policies, ordinances, and mitigation actions
reviewed for FEMA and state alignment, while non-
participants will receive guidance on enrollment
benefits. The plan will enhance flood resilience, improve
CRS scores, and support continued NFIP compliance.
WSB's experts in floodplain management and CRS
consulting, bring expertise in emergency management,
GIS, hydrology, and public outreach; including guiding
Tulsa to Class 1 CRS status. Our Certified Floodplain
Managers provide guidance on NFIP compliance,
policies, and regulations.
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
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Project Understanding & Scope 7
Mitigation Prioritization and Implementation I WSB's
approach to mitigation prioritization and implementation
ensures that the most effective and feasible actions are
identified and executed to reduce risk. By evaluating
mitigation measures based on factors such as risk
reduction potential, cost-effectiveness, technical
feasibility, and alignment with community goals, our
team will establish clear priorities for Weld County and its
jurisdictions. Stakeholder input, funding opportunities,
and regulatory compliance considerations further refine
the prioritization process. A structured implementation
strategy, including responsible entities, funding sources,
and timelines, ensures that mitigation actions are
actionable and sustainable. This process provides Weld
County with a roadmap for reducing vulnerabilities and
enhancing community resilience over the long term.
A structured implementation plan is developed for all
jurisdictions, guiding projects through the five-year plan
period and beyond. This ensures that mitigation actions
remain achievable, effective, and aligned with long-term
community resilience goals.
TASK FOUR: PLAN ADOPTION/MONITORING/
EVALUATION
WSB ensures the hazard mitigation plan remains effective,
aligns with local planning initiatives, and involves the
public throughout its lifecycle. A structured monitoring
system evaluates progress, updates risk assessments,
and refines mitigation strategies while coordinating
with comprehensive plans and infrastructure projects.
Ongoing public engagement through meetings, surveys,
and outreach promotes transparency and continued
participation. Compliance with DHSEM and FEMA
requirements is maintained, with support for revisions
and adoption to secure final approval. Once adopted,
the plan will be published on the Weld County website,
ensuring accessibility for all stakeholders.
MogIii;u1igau and Evaluating the Plan I WSB's planning
team is committed to maintaining the plan as a dynamic
and actionable document throughout its lifecycle. A
structured methodology and monitoring schedule ensure
consistent plan maintenance, revision, and evaluation.
Progress on action items, updates to the Hazard
Identification and Risk Assessment, and mitigation goals
are continuously tracked, with new mitigation actions
identified and incorporated as needed before the next
u pdate. Our team will work closely with the Weld County
Project Manager to develop an effective monitoring and
u pdate schedule, inclusive of annual progress reports
from stakeholders documenting completed or funded
action items while a centralized log tracks updates,
e merging risks, and changes in vulnerabilities.
Previous monitoring and evaluation methods are
reviewed to determine their effectiveness and
compliance. If the existing process is effective, it is
documented and maintained. If improvements are
n eeded, participating jurisdictions collaborate to
integrate monitoring efforts into existing meetings and
activities to ease administrative burdens on participants.
Tracking progress through all -hazards planning
meetings, budget discussions, and other government
planning sessions creates a streamlined process for
ongoing evaluation. This ensures that action items
remain relevant, risk assessments stay updated, and
mitigation goals continue evolving to meet the needs of
participating jurisdictions before the next plan update.
Our Planning experts have accumulated comprehensive
experience and knowledge of FEMA's 2023 Plan Review
Tool and will use it to evaluate Weld County's plan
u pdate for compliance prior to submission to DHSEM for
review, and again prior to FEMA Region VIII for approval.
This process lessons comment and correction time and
expedites FEMA approval time.
Our planning team uses a structured, collaborative, and
results -driven approach to develop interim and long-
term strategies, actions, goals, and objectives that align
with the jurisdiction's mission and stakeholder priorities.
We collect data, review documents, and conduct SWOT
analyses and stakeholder workshops to understand
challenges and opportunities. This ensures practical,
impactful, and adaptable strategies.
The WSB Sustainability Group enhances our approach
by addressing resiliency and vulnerability across
systems like energy, water, transportation, and housing,
incorporating best practices from other communities.
GIS tools play a vital role in our process, providing
datasets and visualization tools to create meaningful
and sustainable hazard mitigation plans.
incorporating the Flan I WSB integrates the mitigation
plan into local planning mechanisms to create a
cohesive approach to hazard mitigation, development,
and community resilience. This systematic process
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
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Project Understanding & Scope 8
evaluates past integration, builds on successes, and
addresses gaps to strengthen long-term efforts and
decision -making.
Relevant planning mechanisms are identified early to
align objectives and avoid duplication. Collaboration with
local planners, public works, emergency managers, and
stakeholders ensures mitigation strategies complement
existing plans and policies. Planning workshops refine
strategies and align them with broader community
goals.
Our team of planning professionals will facilitate Weld
County participating jurisdictions assessing existing
plans to find integration opportunities, leveraging current
meetings and processes to streamline implementation.
This ensures hazard mitigation remains a priority in
future development, infrastructure projects, and policy
decisions, strengthening resilience across Weld County.
Strategy for C_nntin!IQr$ Pn hlin P2rtaCipation $ Public
participation is key to a successful hazard mitigation
plan, ensuring transparency, community ownership,
and effective strategies. WSB facilitates engagement
through public meetings, digital platforms, surveys,
and outreach programs, tailoring methods to each
jurisdiction.
Annual meetings in each jurisdiction review mitigation
progress, either as standalone sessions or within
existing public forums. WSB's approach integrates
mitigation discussions into regular meetings, sustaining
engagement, gathering feedback, and fostering long-
term support for risk reduction efforts.
WSB finds success by integrating mitigation discussions
into public forums, keeping communities engaged,
informed, and involved in risk reduction. This approach
ensures ongoing awareness and long-term support for
hazard mitigation efforts.
Submission and Revisions WSB has extensive
experience updating hazard mitigation plans to meet
DHSEM and FEMA requirements. Full compliance with
regulations and review standards is a priority, ensuring
a thorough and efficient revision process. Leveraging
proven methodologies, WSB delivers a plan that meets
federal and state standards, enhances community
resilience, and secures approval.
WSB provides support throughout the approval
process, coordinating with agencies to address
revisions promptly. Tailored adoption letters streamline
jurisdiction approvals, with assistance ensuring
resolutions are submitted within the required timeframe.
Close collaboration with DHSEM ensures all jurisdictions
are included in the adoption process, securing final
FEMA approval.
Website Publishinc Once FEMA approves and all
jurisdictions adopt Weld County's Multi -Jurisdictional
Hazard Mitigation Plan, it will be published on the County's
chosen platform. WSB will work with County personnel to
ensure easy public access.
The plan will be posted within the required three-month
timeframe, along with the FEMA approval packet and
local adoption resolutions. Providing transparent and
accessible information allows residents, stakeholders,
and decision -makers to reference the plan and support
ongoing mitigation efforts.
TASK FIVE: GRANT/PROJECT MANAGEMENT
Our team offers comprehensive grant management
services, currently overseeing more than $55 million
in federal funding for FEMA and HUD projects. We are
experienced in alleviating the administrative workload
for your staff by providing ongoing grant management
support. Our services include monthly status reports
alongside quarterly compliance submissions to keep
your project on track and ensure effective oversight of
implementation. We also facilitate meeting attendance,
whether in person or virtually to maintain open
communication and promptly address any issues that
may arise.
Partnership with the County Project Manager Building
strong relationships with local project managers is a
top priority to ensure they feel engaged, supported,
and confident during the plan update process. The
Weld County Project Manager will receive continuous
guidance to facilitate coordination, tackle challenges,
and keep progress on track. Regular communication
will help align project goals, timelines, and compliance
requirements. This partnership allows our team to
complete the plan update on time and learn about the
strengths and challenges unique to Weld County.
flnnrterly Reporting I Having been County or State EM
staff ourselves, our team fully understands how critical
compliance activities are for grant -funded projects. For
that reason, the WSB team has created an efficient and
effective grants management system that includes a
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update Project Understanding & Scope 9
# B2500014
process for collecting necessary quarterly reporting data
and delivering it to the client or handling compliance
on their behalf. At a minimum, the reports will include
the programmatic percentage of project completion,
activities completed during the month, upcoming
activities, and any other nformation required by DHSEM
and FEMA. Additionally, upon request from the Weld
County Project Manager, the reports can be tailored to
include additional information.
Progress Reports I The WSB project management
process includes provicing monthly progress reports
to our clients. These reports serve as a critical tool for
documenting all activities and tracking the ongoing
progress of the project. By consistently reviewing and
sharing this informatior, we can proactively identify
and address potential challenges or issues that may
occur. This structured approach promotes a high level
of accountability and transparency, ensuring that all
stakeholders are informed and that the project remains
on track throughout its li'ecycle.
mecoutitit U rcecoiiciIiae.oui WSB issues invoices on
a monthly basis to maintain accurate accounting for
grant -funded projects. All necessary documentation
for reimbursement requests and grant closeouts will
be submitted to the Weld County Project Manager
quarterly, or upon request. We recognize the importance
of promptly returning federally allocated funds to
your budget, and our accounting and grants teams
will collaborate closely with the Weld County Project
Manager to streamline and expedite this process.
Ongoing support ensures consultant costs align with
project progress, enabling accurate and timely payments
while adhering to grant and procurement compliance
throughout the closeout phase.
CRITICAL ISSUES
Geography- A successful Hazard Mitigation Plan Update
for Weld County requires a deep understanding of
its vast size and geographic diversity. Spanning over
4,000 square miles, the county offers a mix of urban,
rural, and industrial opportunities, attracting residents
and businesses alike. However, this diversity also
presents unique challenges for emergency and hazard
planning. WSB's experienced planning professionals
have developed numerous multi -jurisdictional plans
addressing similar rural -urban interface issues, including
agriculture, oil and gas, and tourism. Our team is well-
equipped to lead a collaborative planning effort with
Weld County, its 32 municipalities, 26 fire protection
districts, and multiple special districts.
Jurisdiction/Entity Participation- Jurisdiction participation
is essential to the success of the Hazard Mitigation Plan
update, ensuring that local perspectives, risks, and
priorities are accurately represented. Active engagement
from Weld County's 32 municipalities, 26 fire protection
districts, and multiple special districts strengthens the
planning process by incorporating firsthand knowledge
of community -specific hazards, vulnerabilities, and
capabilities. Participation also ensures that each
jurisdiction meets FEMA's requirements for plan adoption,
maintaining eligibility for federal mitigation funding. By
contributing data, feedback, and mitigation priorities,
jurisdictions help shape a plan that is both comprehensive
and actionable, fostering regional coordination and
resilience -building efforts. Our planning team prioritizes
outreach and engagement to effectively communicate
the importance of participation in the planning
process, ensuring all Weld County jurisdictions have the
opportunity to be involved.
FEMA Review Tool - The FEMA Plan Review Too (PRT)
provides a structured checklist to ensure compliance
with FY23 FEMA Hazard Mitigation Planning Guidance.
Utilizing this tool before submitting the draft plan to
DHSEM guarantees that the Weld County HMP update
effectively identifies hazards, assesses risks, and outlines
mitigation strategies to enhance community resilience.
WSB's planning team is highly experienced in using the
PRT and applies it multiple times throughout the process
to verify compliance and strengthen the plan before
submission.
PROJECT MANAGEMENT
Timeline Management I With experience in completing
130 Hazard Mitigation Plans, our team has refined the
planning process by setting internal deadlines fo- each
phase to ensure timely submissions. Recognizing that
FEMA's review process can take 60-90 days, we account
for this in our schedule while remaining adaptable to
external factors such as agency workload and disaster
response efforts. WSB is well-equipped to address any
challenges promptly, ensuring a seamless approval
process. We are committed to submitting the final
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
# B2500014
Project Understanding & Scope 10
draft for DHSEM and FEMA approval by December 15,
2025, while maintaining clear communication with Weld
County for a coordinated planning effort.
Sub -contractor Costs I WSB is a full -service provider.
In addition to Emergency and Disaster Consulting, we
offer over 50 additional services with an ever-growing
n ational presence. We will not need to sub -contract and
tasks for this project.
QualityControl I To ensure high -quality draft submissions
for community review, WSB's planning team employs a
rigorous quality assurance process. A team member
n ot directly involved in drafting the update conducts a
Plan Review Tool assessment to identify any omissions
or compliance issues that could affect approval.
Additionally, each plan undergoes multiple levels of
review and refinement before submission, ensuring
accuracy, completeness, and alignment with FEMA
requirements.
Cost & Schedule
WORK LOCATION/FAMILIARITY
Office Locations
WSB's offices in Denver and Colorado Springs offer
a strategic advantage for supporting Weld County's
Hazard Mitigation Plan update. Their proximity allows
for strong, in -person engagement with county officials,
stakeholders, and community members, ensuring
timely responses, on -site meetings, and enhanced
collaboration. This accessibility strengthens our ability
to deliver a comprehensive, well -coordinated plan
tailored to Weld County's unique needs.
Location Familiarity
With local staff from Denver and Colorado Springs,
including native Coloradans, our team has a deep
understanding of Weld County's unique challenges. Rich
in history and opportunity, from grasslands to racetracks,
Weld County is a Northern Colorado treasure, and we
would be honored to contribute to its success.
Below are proposed project costs and schedules for the Weld County Multi -Jurisdiction Hazard Mitigation Plan Update.
GENERAL TASK DESCRIPTION
Task 1: Organize Resources
Task 2: Hazard Identification & Risk Assessment (HIRA)
Task 3: Develop Mitigation Strategy
Task 4: Plan Adoption, Monitoring, Revision, Evaluation
Task 5: Grant Management
Total:
COST
$17,500
$30,000
$23,000
$17,000
$2,500
$90,000
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
# B2500014
Cost & Schedule 11
Project Schedule
Below is an example of a Project Schedule for the Hazard Mitigation Plan (HMP) update for Weld County. This
schedule may be adjusted based on the needs of the County.
i
Notice
of Award
i
March
3, 2025
1
Day
Contract
Execution
March
17,
2025
March
31,
2025
14
Days
Task
1
—
Organize
Resources
April
1, 2025
May
1,
2025
1
Month
Task
Assessment
2
—
Hazard
(HIRA)
Identification
&
Risk
May
1,
2025
July
1,
2025
2
Months
Task
3
—
Develop
Mitigation
Strategy
July
1,
2025
September
1, 2025
2
Months
Task
Revision
4
Plan
&
Evaluation
Adoption,
Monitoring,
September
1, 2025
October
1,
2025
1
Month
—
Draft
for
Planning
Committee
Review
October
1,
2025
October
15,
2025
15
Days
Revisions from
Review
Planning
Committee
October
15,
2025
November
1,
2025
15
Days
Draft
for
Public
Review
November
1,
2025
November
15, 2025
15
Days
Revisions from
Public
Review Completed
November
15, 2025
November
30, 2025
15
Days
Draft
Review
submitted
to
DHSEM
for State
November
30, 2025
December
15, 2025
15
Days
DHSEM
Revisions and
FEMA
submittal
December
15, 2025
January
30, 2026
1
Month
FEMA
HMP,
APA
January
30, 2026
February
19,
2026
19
Days
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update Project Schedule 12
# B2500014
Previous Experience
r
Muskogee County Hazard Mitigation Plan
A county Hazard Mitigation Plan typically involves multiple jurisdictions, including the County, incorporated areas
(cities and towns), unincorporated areas, and sometimes school districts or colleges. This approach expands
planning efforts, especially in counties like Muskogee, where multiple areas and school districts are involved. Our
Planning Team sought to appropriately represent the interest of each, with four stakeholder and core group meetings
targeted to specific groups and additional meetings added to ensure maximum participation. Meetings were held at
various locations and times to ensure successful input was gathered. They also utilized attendance options, such as
simultaneously presenting online for participants who could not attend in person. This flexibility allowed the planning
team to reach as many stakeholders as possible and capture their input into the HMP update. The Muskogee County
HMP was completed and submitted to OEM and FEMA on -time, with all participants engaged on time and within
budget.
Mayes County Hazard Mitigation Plan
During the Mayes County planning process, our team refined and streamlined meetings to focus on essential
mitigation planning elements, reducing the time burden on local emergency management and stakeholders. We
ensured balanced representation by organizing two targeted stakeholder and core group meetings, with additional
sessions added as needed to maximize participation. This multi -jurisdictional effort included the County, incorporated
and unincorporated areas, and all school districts. Meetings were held at various locations and times, with virtual
options to enhance accessibility. Community Lifelines were integrated into discussions to assess existing capabilities
and needs, allowing for a more comprehensive risk profile —particularly for the Mid -America Industrial Park, which
contains hazardous materials.
Rogers County Hazard Mitigation Plan
Rogers County's planning process was conducted alongside Mayes County using a streamlined meeting approach.
Our Lifelines discussion provided insight into local capabilities, including strong volunteer organizations and private
partnerships. The Planning Team ensured comprehensive stakeholder representation, with Rogers County prioritizing
public participation. This commitment resulted in 118 completed public surveys, significantly informing the plan. As
with previous plans, this multi -jurisdictional effort included the County, incorporated and unincorporated areas, and
school districts. Meetings were held at various locations and times, with virtual options available, ensuring broad
stakeholder engagement and meaningful input for the HMP update.
0 REFERENCE
CLIENT: MUSKOGEE COUNTY,
OKLAHOMA
REFERENCE: CARRIE WAGES
PHONE NUMBER: 918.682.2551
CLIENT: MAYES COUNTY,
OKLAHOMA
REFERENCE: JOHNNY JANZEN
PHONE NUMBER: 918.825.4650
CLIENT: ROGERS COUNTY,
OKLAHOMA
REFERENCE: SCOTTY STOKES
PHONE NUMBER: 918.694.1080
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
# B2500014
Previous Experience 13
Personnel Qualifications
Our approach to routinely providing excellent customer service is to build a team that is best suited to meet the
client's specific project needs. In response to this RFP, we have assembled a core team for services we propose to
provide to Arapahoe County. These WSB professionals will be utilized in the key roles described herein.
Weld County
PRINCIPAL -IN -CHARGE
Allison Whitsitt
PROJECT MANAGER
Paul Jesaitis, PE
SUPPORT STAFF
Wendi Lemons
PROJECT PLANNER &
GRANTS MANAGER
Chris Hill
GIS PROJECT MANAGER
Daniel Piltz
SENIOR PLANNING
PROJECT MANAGER
Gena Barnwell
GIS ANALYST
Richard Duran
EMERGENCY RESPONSE /
STAKEHOLDER ENGAGEMENT
Archie Losey
HAZARD MITIGATION
PLANNER
Amy Fredregill
RESILIENCY &
VULNERABILITY PLANNER
Allison serves as our Planning and Grants Department Manager. She oversees projects,
including plan updates, application/submission of state and federal grants, and
various other work. Allison, a former North East Area Coordinator for the Oklahoma
Department of Emergency Management, brings technical expertise and valuable
boots -on -the -ground insights to WSB and the communities we serve.
Weld County I Multi -Jurisdictional Hazard Mitigation Plan Update
# B2500014
Personnel Qualifications 14
Schedule G - Weld County Contract
We hereby acknowledge the contract terms set forth by Weld County. We confirm our intention to negotiate the
final terms upon the successful award of the contract.
Attestation
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The Proposal proposed herein meets all the conditions, specifications and special
provisions set forth in the Invitation for Proposal for Request No. #B2500014.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named Proposer for the amount shown on the
accompanying Proposal sheets.
4. Acknowledgement that bidder is required to submit a current IRS Form w9 upon award
and prior to contracting.
5. Adknowledgement of Schedule F — Insurance
6. Acknowledgment of Schedule G — Weld County Contract
7. By submitting a responsive Proposal or proposal, the supplier agrees to be bound by all
terms and conditions of the solicitation as established by Weld County_
8. Weld County reserves the right to reject any and all Proposals, to waive any informality
in the Proposals, and to accept the Proposal that, in the opinion of the Board of County
Commissioners, is to the best interests of Weld County. The Proposal(s) may be awarded
to more than one vendor.
Item
Entry
Company
Name:
WSB
LLC
Address:
1873
Denver,
S
Bellaire
CO
Street,
80222
Suite
11011
Phone
303.916.1253
piesaitis
wsbenq.com
Email:
411820018
FEIN/Federal
Tax
ID #:
CONTRACTOR:
By:
Name: Paul Jesaitis
Title: Prinicpal-in-Charge
2/25/2025
Date of Signature
Addendum # 1
Bid Request Number B2500014
Multi -Jurisdictional Hazard Mitigation Plan Update
Questions submitted by email — Answers in Red
Can the county explain why "FEMA approval of this HMP update is desired before
February 19, 2026"? The project is funded by a Grant from DHSEM and the end date for
the project is Feb 2026. We are unsure if the State can request an extension at this time.
If applicable, can the county provide details regarding the grant award that is funding
this project? Weld County applied for a BRIC grant and was awarded funding for the
project.
• For the non-federal match, does the county plan to match with in -kind, cash, or a
combination? The County will be providing a cash match for the local share of
the project.
• What is the non-federal cost share percent? The cash match for the project is
25%
Will Weld County accept being listed as a blanket additional insured versus a scheduled
insured? Yes, Weld County will accept blanket additional insured coverage. Such coverage is
sometimes referred to as an "automatic additional insured endorsement."
For automobile liability insurance, will Weld County accept a hired/non-owned automobile
endorsement provision added to the general liability policy for a contractor who does not have
any company -owned vehicles? Yes, , considering the type and scope of work and any usage of
an automobile, Weld County will accept a hired/non-owned automobile endorsement provision
added to the general liability policy.
Addendum Acknowledgement
***A signed copy must be submitted with your bid. Thank you!***
Company Name: WSB LLC 2/25/2025
f��� Date of Signature
S ignature:
N ame: Paul Jesaitis
Title: Principal -in -Charge
February 25, 2025
Contract Form
Entity Information
Entity Name *
WSB LLC
Entity ID*
@00049735
Contract Name*
PROFESSIONAL SERVICE AGREEMENT - WELD CTY. &
WSB LLC
Contract Status
CTB REVIEW
Contract ID
9358
Contract Lead *
GMARQUEZ
Contract Lead Email
gmarquez@weld.gov
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
CONTRACTOR AGREES TO PROCURE THE MATERIALS, EQUIPMENT AND/OR PRODUCTS NECESSARY OF THE WORK
AND AGREES TO DILIGENTLY PROVIDE ALL SERVICES, LABOR, PERSONNEL, AND MATERIALS NECESSARY TO
PERFORM AND COMPLETE THE WORK DESCRIBED.
Contract Description 2
Contract Type *
CONTRACT
Amount *
$90,000.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
OEM
Department Email
CM-OEM@weld.gov
Department Head Email
CM-OEM-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda
Date *
04/14/2025
Due Date
04/10'2025
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Contact Name
Purchasing
Purchasing Approver
CONSENT
Approval Process
Department Head
ROY RUDISILL
DH Approved Date
04/11/2025
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
04/21 /2025
Review Date *
02/28/2025
Committed Delivery Date
Contact Type Contact Email
Finance Approver
CONSENT
Renewal Date
Expiration Date*
03/31 ;2026
Contact Phone 1
Purchasing Approved Date
04 1 1 .-2025
Finance Approved Date
04/11/2025
Tyler Ref #
AG 042125
Originator
GMARQUEZ
EZ
Legal Counsel
CONSENT
Contact Phone 2
Legal Counsel Approved Date
04/11 2025
EMERGENCY MANAGEMENT
Interoffice Memo
To: Toby Taylor
From: Roy Rudisill
Date: March 12, 2025
Subject: BID B2500014
OEM is utilizing Best Value as the procurement method for selecting a contractor to help with the update
to the Weld County Multi -Jurisdictional Hazard Mitigation Plan. Three (3) contractors submitted
proposals, Advanced Emergency Management Tech., Synergy Disaster Recovery LLC, and WSB LLC. The
Emergency Management Office and Purchasing Department reviewed the submitted proposals in
accordance with the Best Value procurement method outlined in Chapter 5, Article IV, Sec. 5-4-40.
Following initial review by OEM staff and coordination with the Purchasing Department, two (2) of the 3
proposals were determined to meet the requirements of the BID.
A review team consisting of three OEM staff and two local community emergency managers reviewed and
scored the proposals from Synergy and WSB. The review team also conducted interviews with each of the
companies. Each of the proposals were scored on Scope of the proposal, Critical Issues, Project Control,
Work Location Familiarity, and Cost and Schedule and for the Interviews.
OEM is recommending WSB as the contractor for a cost of $90,000.00
Total average of scores for proposals
VENDOR
AEMT
33.65
WSB
180.2
Synergy
160.2
TOTAL SCORE
The score sheets are attached for your review.
Roy Rudisill
Weld OEM
S/E)
2073 ros-1IS
E r�10UZ1
Weld County Office of Emergency Management
PROJECT:
HMP Update
RFP Due Date:
2/26/2025
Summary of Committee Member Scorin
Contractor Name
Total Adjusted
(RFQ-RFP)
core
Total Adjusted
(Interview)
core
Ranking
Total Score
AEMT
45
0.00
45 00
4
WSB
88
92 00
180.00
I
Synergy
80
76 00
156 00
2
N/A
0 00
92 00
92 00
3
Scored By: Roy Rudisill
Note The Interview Worksheets are currently hidden They will be unhidden once we determine if the interviews are necessary.
Weld County Office of Emergency Management
PROJECT:
HMP Update
RFP Due Date:
2/26/2025
Summary of Committee Member Scoring
Contractor Name
Total
Adjusted
(RFQ-RFP)
Score
Total
Adjusted
(Interview)
Score
Total Score
Ranking
AEMT
20
_
0 00
20 00
3
WSB
93
78 00
171 00
1
Synergy
89
70 00
159 00
2
4
Scored By
Note. The Interview Worksheets are currently hidden They will be unhidden once we determine if the interviews are necessary
Weld County Office of Emergency Management
PROJECT:
HMP Update
RFP Due Date:
2/26/2025
Summary of Committee Member Scoring
Contractor Name
Total
Adjusted
(RFQ-RFP)
Score
Total
Adjusted
(Interview)
Score
Total Score
Ranking
AEMT
1
39
0 00
•
39 00
4
I 1
IA/SB
69
88 00
(
157.00
2
Synergy
92
72 00
164
00
1
N/A
0 00
88.00
88 00
3
Scored By: Bradshaw, Denise
Note: The Interview Worksheets are currently hidden They will be unhidden once we determine if the interviews are necessary
Weld County Office of Emergency Management
PROJECT:
HMP Update
RFP Due Date:
2/26/2025
Summary of Committee Member Scorin
Contractor Name
Total
Adjusted
(RFQ-RFP)
Score
Total
Adjusted
(Interview)I
Score
Total Score
Ranking
,AEMT
1 42 5
0 00
42 50
,
3
WSB
I
100
96 00
196 00
1
Synergy
96
72 00
168 00
2
000
000
000
I
4
Scored By: David Burns
Note- The Interview Worksheets are currently hidden They will be unhidden once we determine if the interviews are necessary
Weld County Office of Emergency Management
PROJECT:
HMP Update
RFP Due Date:
2/26/2025
Summary of Committee Member Scorin
Contractor Name
Total
(RFQ-RFP}
Adjusted
Score
Total
Adjusted
(Interview)
Score
Total Score
Ranking
AEMT
21 75
0 00
21 75
3
VVSB
97 9
100 00
197 90
1
Synergy
94.1
60 00
154 10
2
000 _
000
000 _
4
Scored By. Peter Perez
Note• The Interview Worksheets are currently hidden They will be unhidden once we determine if the interviews are necessary
WELD COUNTY PURCHASING
1301 N. 17th Avenue, Greeley, CO 80631
reverett(B weld.gov
cgeisert(a�weld.gov
ttavlora,weld.gov
Phone: 970-400-4222, 4223 or 4454
DATE OF BID: FEBRUARY 26, 2025
REQUEST FOR: MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN UPDATE
DEPARTMENT: OFFICE OF EMERGENCY MANAGEMENT
BID NO: B2500014
PRESENT DATE: MARCH 3, 2025
APPROVAL DATE: MARCH 17, 2025
VENDOR
SYNERGY DISASTER RECOVERY LLC
2731 BRISTLECONE COURT
LAFAYETTE CO 80026
ADVANCED EMERGENCY MANAGEMENT TECH
90 N STATE STREET
JOSEPH UTAH 84739
WSB LLC
1873 S BELLAIRE STREET, STE 1101
DENVER CO 80222
THE OFFICE OF EMERGENCY MANAGEMENT DEPARTMENT IS REVIEWING THE BIDS.
2025-0578
3/3 EM ooze
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