The URL can be used to link to this page

Browse Search

Home My WebLink About20252654.tiffResolution Approve Amendment #5 to Intergovernmental Grant Agreement for Promoting Safe and Stable Families (PSSF) Program and Authorize Chair to Sign Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with Amendment #5 to the Intergovernmental Grant Agreement for the Promoting Safe and Stable Families (PSSF) Program between the County of Weld, State of Colorado, by and through the Board of. County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Early Childhood, commencing upon full execution of signatures, and ending September 30, 2026, with further terms and conditions being as stated in said amendment, and Whereas, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that Amendment #5 to the Intergovernmental Grant Agreement for the Promoting Safe and Stable Families (PSSF) Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Early Childhood, be, and hereby is, approved. Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign said amendment. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 24th day of September, A.D., 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppier: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board Cc., H5O, ACT CRcu/ co) 10 \3ols 2025-2654 HR0097 Cork} INictct Z3 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Promoting Safe and Stable Families (PSSF) Amendment #5 with the Colorado Department of Early Childhood. DEPARTMENT: Human Services DATE: September 16, 2025 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department's Family Resource Division (FRD) was awarded the Promoting Safe and Stable Families (PSSF) Grant and entered into a contract on September 20, 2021, known as Tyler ID# 2021-2549. The purpose of this program is to enable States to develop and establish, or expand, and to operate coordinated programs of community - based family support services, family preservation services, time -limited family reunification services, and adoption promotion and support services. Since the original agreement was approved, the follow has occurred: Amendment #1, known as Tyler lD# 2022-1662, additional COVID-19 funding. Amendment #2, known as Tyler ID# 2022-2689, funding and extend term dates. Amendment #3, known as Tyler ID# 2023-2544, funding and extend term dates. Amendment #4, known as Tyler lD# 2024-2546, funding and extend term dates. was approved on June 23, 2022 to add was approved on September 29, 2022 to add was approved on September 14, 2023 to add approved on September 25, 2024 to add The Department is now requesting approval to enter into Amendment #5 and complete the Subrecipient Fiscal Assessment Form with the Colorado Department of Early Childhood. This amendment provides additional funding and extends the agreement term through September 30, 2026. Amendment #5 has been reviewed and approved by Legal (B. Howell). What options exist for the Board? Approval of the Promoting Safe and Stable Families (PSSF) Amendment #5. Deny approval of Promoting Safe and Stable Families (PSSF) Amendment #5. Consequences: Grant funding for Promoting Safe and Stable Families (PSSF) will end. Impacts: Needed services may be discontinued for DHS Clients. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • FFY26 Grant Funding = $178,033.00. • Total Grant Funding for All Federal Fiscal Years = $898,165.00 • Funded through the Colorado Department of Early Childhood. Pass -Around Memorandum; September 16, 2025 — CMS ID 9923 2025-2654 4120091 Recommendation: Approval of Promoting Safe and Stable Families (PSSF) Amendment #5 and the Subrecipient Fiscal Assessment Form and authorize the Chair to sign electronically. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck � J . Scott K. James Jason S. Maxey Lynette Peppier __J Kevin D. Ross Pass -Around Memorandum; September 16, 2025 - CMS ID 9923 LIIJUU.711y1I CIIVCIU,C ILl. UOMr1J41,4-ML"JLlWL/r O-MCl,U-L/r.7/CLlVVOMWL/ COLORADO Department of Early Childhood STATE OF COLORADO INTERGOVERNMENTAL AGREEMENT MODIFICATION INTERGOVERNMENTAL AGREEMENT AMENDMENT#5 State Agency Colorado Department of Early Childhood 710 South Ash Street, Building C Glendale, CO 80246 Contractor Weld County Department of Human Services 315 N. 11th Avenue Building A Greeley, CO 80632 Original Agreement Number 22 IHIA 170690 Amendment Agreement Number CTGG1 2026-2374 AS Agreement Performance Beginning Date October 1, 2021 Current Agreement Expiration Date September 30, 2026 Current Agreement Maximum Amount Initial Term Federal Fiscal Year 2022 CTGGI IHIA 2022-2243 Extension Terms Federal Fiscal Year 2023 CTGG1 QAAA 2023-2391 Federal Fiscal Year 2024 CTGGI QAAA 2024-2459 Federal Fiscal Year 2025 CTGG1 QAAA 2025-2688 Federal Fiscal Year 2026 CTGGI QAAA 2026-2374 Total for All Federal Fiscal Years $898,165 Signature Page Begins on Next Page THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK Amendment Agreement Number: CTGG1 2026-2374 A5 Page 1 of 4 $186,033 $178,033 $178,033 $178,033 $178,033 Version 07.2024 Amendment_Grant (Subrecipient)_7-24A uu,uaiyli ciiveiuNe iu. 00/111,1.1,.4-MLUIJWuro-na,U-vraIGuULIonyIr COLORADO Department of Early Childhood SIGNATURE PAGE THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. CONTRACTOR Weld County Department of Human Services Signed by: Pumy(,.tuc. 2D8EAO9BACOC4B3... By: Perry L. Buck, Chair of the Board of County Commissioners Date: STATE OF COLORADO Jared S. Polis, Governor Lisa Roy, Ed.D., Executive Director Colroado Department of Early Childhood CDocuSigned by: .9 UAW, alieLAWC DB0353F9B302434... By: Stephanie Beasley, Deputy Executive Director 9/24/2025 9/24/2025 Date: STATE CONTROLLER Robert Jaros, CPA, MBA, JD Signed by: c9,353eonBGVDD By: Cameron Burke Acting Controller Amendment Effective Date: 9/25/2025 In accordance with §24-30-202, C.R.S., this Amendment is not valid until signed and dated above by the State Controller or an authorized delegate. Amendment Agreement Number: CTGG1 2026-2374 A5 Page 2 of 4 Version 07.2024 Amendment_Grant (Subrecipient)_7-24A Co COLORADO Department of Early Childhood 1. PARTIES This Amendment (the "Amendment") to the Original Agreement shown on the Signature and Cover Page for this Amendment (the "Agreement") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Agreement shall be construed and interpreted in accordance with the Agreement. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Agreement contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment or October 1, 2025, whichever is later and shall terminate on the termination of the Agreement. 4. PURPOSE The Intensive Case Management Services shall be provided by the Weld County Department of Human Services (WCDHS) to residents of Weld County and by Catholic Charities to residents of Guadalupe Community Center Shelter and residents of the Permanent Supportive Housing Project. The Catholic Charities Case Manager shall consult and coordinate provision of services with the WCDHS when a Guadalupe resident is also receiving services through the WCDHS. The Weld County Department of Human Services (WCDHS) and Catholic Charities share the goals of maintaining the unity of families, advocating for services for families while keeping children safe, and fostering stability in children's living arrangements. Through a blend of preventive services and crisis intervention management, all services are intended to stabilize families to ensure the well-being of their children by preventing future abuse/neglect and building safe, healthy, and nurturing environments for children. This amendment extends the Agreement Expiration Date, increases funds for Federal Fiscal Year (FFY) 2026, amends Exhibits A and B, replaces Exhibit D and adds Exhibits E and F. 5. MODIFICATIONS The Agreement and all prior amendments thereto, if any, are modified as follows: Amendment Agreement Number: CTGG 1 2026-TBD A5 Page 3 of 4 Version 07.2024 Amendment Grant (Subrecipient)_7-24A COLORADO Department of Early Childhood A. Extend the Agreement Expiration Date from September 30, 2025, to September 30, 2026. The Initial Agreement Expiration Date on the Agreement's Signature and Cover Page is hereby deleted and replaced with the Current Agreement Expiration Date shown on the Signature and Cover Page for this Amendment. B. Increase the Agreement Amount for FFY 2026 by $178,033 and Increase the Maximum Amount for All Federal Fiscal Years from $720,132 to $898,165. The Agreement Maximum Amount table on the Agreement's Signature and Cover Page is hereby deleted and replaced with the Current Agreement Maximum Amount table shown on the Signature and Cover Page for this Amendment. C. Exhibit A — Statement of Work Exhibit A — Amendment #5, which is attached and incorporated by this Amendment, shall be added to Exhibit A of the Original Agreement. D. Exhibit B — Budget Exhibit B — Amendment #5, which is attached and incorporated by this Amendment, shall be added to Exhibit B of the Original Agreement. E. Exhibit D — Additional Provisions Exhibit D — Amendment #5, which is attached and incorporated by this Amendment, shall replace Exhibit D — Amendment #4 of the Original Agreement. F. Exhibit E — Supplemental Provisions for Federal Awards Exhibit E — Amendment #5, which is attached and incorporated by this Amendment, shall be added to the Original Agreement. G. Exhibit F — Federal Provisions Exhibit F — Amendment #5, which is attached and incorporated by this Amendment, shall be added to the Original Agreement. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Agreement, and the Agreement and all prior amendments or other modifications to the Agreement, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Agreement, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Agreement or any prior modification to the Agreement, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Agreement to the extent that this Amendment specifically modifies those Special Provisions. Amendment Agreement Number: CTGGI 2026-TBD A5 Page 4 of 4 Version 07.2024 Amendment Grant (Subrecipient)_7-24A ,4f• CDEC COLORADO Department of Early Childhood Statement of Work Weld County Department of Human Services Promoting Safe and Stable Families CDEC PROGRAM CONTRACT JILL JORDAN • jill.jordan2@state.co.us ABBREVIATIONS • CDEC - Colorado Department of Early Childhood • SOW - Statement of Work • PSSF - Promoting Safe and Stable Families • WCDHS - Weld County Department of Human Services • APS - Adoption Promotion and Support • ICM - Intensive Case Management • FTM - Family Team Meeting • ACF - Administration for Children and Families • CFDA - Catalog of Federal Domestic Assistance • CFSA - Colorado Family Support Assessment • P.L. - Public Law • FEM - Family Engagement Meetings INTRODUCTION/BACKGROUND The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establis coordinated programs of community -based family support services, family preservation services, time -limited fan adoption promotion and support services to accomplish the following objectives: • To prevent child victimization among families at risk through the provision of supportive family services. • To assure children's safety within the home and preserve intact families in which children have been malts problems can be addressed effectively. To address the problems of families whose children have been placed in foster care so that reunification n manner in accordance with the Adoption and Safe Families Act of 1997. To support adoptive families by providing support services as necessary so that they can make a lifetime c Page 1 of 23 a CDEC COLORADO Department of Early Childhood The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, Preservation, 20 percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion Et Support the Federal Administration for Children and Families (ACF). SCOPE OF WORK -INTENSIVE CASE MANAGEMENT Intensive Case Management Services shall be provided by the Weld County Department of Human Services (WCDH and by Catholic Charities to residents of Guadalupe Community Center Shelter and residents of the Permanent Su Catholic Charities Case Manager shall consult and coordinate provision of services with the WCDHS when a Guadal services through the WCDHS. The Weld County Department of Human Services (WCDHS) and Catholic Charities share the goals of maintaining ti for services for families while keeping children safe, and fostering stability in children's living arrangements. Thri services and crisis intervention management, all services are intended to stabilize families to ensure the well-bei preventing future abuse/neglect and building safe, healthy, and nurturing environments for children. The WCDHS and Catholic Charities shall provide comprehensive voluntary case management and advocacy service who are referred by community partners, such as schools, juvenile justice entities, therapists and other family se families reported to child protective services but screened out and/or closed after initial assessment/ These sery families' protective capacities by promoting individual, family, and community strengths;, and shall address the li maltreatment by connecting enrolled families to vital economic and other support services. Assessments of paren development along with assessing psychosocial and economic challenges shall help families determine their need( Wraparound services and community mental and physical health services shall be used along with case managemE challenges faced by parents so that they can provide a safe, nurturing, and stable home for their children. Childs assessments to identify and address the child's psycho -social, physical, and educational needs. By partnering witt child maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County. The core of this project shall be to strengthen and stabilize families to prevent risk of harm to children when the' need for out -of -home placements. Families shall be provided Intensive Case Management Services upon entering I Center Shelter as a resident in our goal orientated Extended Stay Program and throughout their shelter stay. Fam Center four to five months with a goal to transition back to the community with housing and economic stability. 1 critical to a family's wellbeing and the emotion and physical development of a child. Page 2 of 23 a COLORADO Department of Early Childhood The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to obtaining Charities Guadalupe Campus. Homeless families often experience domestic violence, and children may experience and predictability and various forms of trauma including abrupt separations for their parents, placements with sti stability. Homeless families and their children are at risk of increased stress and household instability and can benefit frorr Services to increase stability to their lives and address their children's needs resulting from a lack of a stable hon nurturance. Some of these families shall be dealing with serious and long-term physical disabilities, physical chat substance abuse disorders, and developmental issues. The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless families when receive emergency triage service, safe shelter, meals and attention to immediate needs of the children. Transitic provided until a safe housing or shelter plan can be finalized. During this time, short term intensive case manage! children safe, minimize the danger of abuse and support the parents through this crisis. The WCDHS, in partnership with Catholic Charities, shall provide intensive coordination of community -based supp capital opportunities and flex funding) based on family identified goals. Through case management utilizing the P model (PSSF ICM), caregivers shall demonstrate increased skills in the protective factors and confidence so they c self -advocate, become self-sufficient, and increase their knowledge of how to access benefits and resources. Fan resources and training to further develop their skills. Families shall work with a Community Case Manager or Catholic Charities Case Manager for up to six (6) months. - assessment period in which a service plan and goals shall be developed for families utilizing the PSSF ICM model. community and Human Services resources and shall be offered Family Team Meetings (FTM) to further assist in th plan. They shall complete a pre -assessment within the first two (2) weeks of contact and shall complete a post -a! successes with the Colorado Family Support Assessment (CFSA) 2.0. PERIOD OF PERFORMANCE • October 1, 2025, through September 30, 2026 WHERE SERVICES WILL BE PERFORMED • Weld County, Colorado Page 3 of 23 COLORADO Department of Early Childhood WORK PLAN Work Plan Outcomes, Benchmarks, and Milestones Outcome Statement #1: Clients shall demonstrate increased life skills and confidence so they can better addre5 become self-sufficient, and increase their knowledge of how to access benefits and resources. The Weld County Department of Human Services (WCDHS) shall provide 40 families with intensive case manager!' Catholic Charities shall provide PSSF ICM to another 15 families on their Guadalupe campus. Case Managers from with families to complete a pre- and post -assessment using the Colorado Family Support Assessment (CFSA) 2.0 Factors Survey. WCDHS shall see a reduced number of families entering the Child Welfare system when they wor Charities Case Manager. This partnership shall allow collaboration in providing community based supportive services to families who are' in the child welfare system. Through the PSSF ICM, these families shall gain skills and knowledge to improve the household stability. Key Activity A Intensive Case Management Tasks Time Period Deliverable Measurement Position(s Al :1 Completion of To be Case Managers shall meet with Intake information and Communit Intake with family completed caregivers' face to face to completion date shall be Managers within 5 complete the Prevention documented as required working days Services intake form. Intakes in the Office of Early Catholic C of referral may be conducted at the Childhood (CDEC) Manager assignment client's home, in the community or at the WCDHS office. database Page 4 of 23 a CDEC COLORADO Department of Early Childhood Tasks Time Period Deliverable Measurement Position(s A1:2 Completion of the CFSA 2.0 tool To be completed within the 2"d face to face contact, within one (1) - three (3) weeks of case opening. Case Managers shall work with the family to evaluate their individual strengths and needs ' using the CFSA 2.0 as a focal point for services. Family engagement includes goal setting and outlining action steps for families and Case Managers. CFSA 2.0 -Pre- and post- test shall be used to focus the family plan, with families showing an improvement in a minimum of two (2) of the 11 areas of focus. Communit Managers Catholic C Manager A1:3 Family Engagement Meeting Initiated during or following the intake process continued again every 30-90 days. Family Engagement Meetings (FEM) are designed to convene family members and relevant family and professional supports to develop and review the comprehensive support plan for the family. Review progress of activities set for completion of goals and action steps during each meeting. FEMs shall be documented in CDEC database in service activity section. Communit Managers Catholic C Manager A1:4 Ongoing Contact Weekly face to face contact for the first three (3) months and continued as needed for the duration of the case Ongoing face to face and other contacts via phone, email or text with the family occur to initiate and monitor services necessary to support family goals. Face to face contacts to occur in person or virtually as requested by the family. Contacts shall be documented in the CDEC database in service intensive case management section Communit Managers Catholic C Manager Page 5 of 23 COLORADO Department of Early Childhood Tasks., ;. - , ' ; Time Period Deliverable -' Measurement Posftion(s A1:5 Emergency 10/01/2025 Flex funding can be used to Flex funding needs are Communit Supports - 9/30/2026 address concrete economic needs which support family documented in the family plan and are Managers, Charities c stability when no other formal reported through and Famil' and informal resources are available. monthly invoicing. Requests are submitted by Case Managers to Director Weld County Human Services Funds Distribution Group and the Family Resource Director for review and Approval. A1:6 Resource 10/01/2025 Case Manager to provide Resource and referral Communit Navigation and - 9/30/2026 resource information and information shall be Managers Advocacy referral to community documented and tracked programming which may meet in the case notes in the Catholic C the goals and objectives of the family as needed to support family stability and well-being. CDEC database. Manager A1:7 Transition Stage 10/01/2025 Case Manager shall work with Case Managers shall Communit - 9/30/2026 the family to initiate their transition plan. complete the transition stage with the families served. 45% of families shall complete all aspects of their agreed upon goals set through Managers Catholic C Manager Intensive Case Management Page 6 of 23 a COLORADO Department of Early Childhood SCOPE OF WORK -KINSHIP, ADOPTION AND FOSTER CARE PARENT EDUCATION AND SUPPORT GROUPS Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants explore the Protective Factors, and create strategies from their own wisdom and experiences. The goals are to strengthen fai abuse and neglect, and preserve permanency for families by enhancing caregivers' ability to meet the emotional, educational needs of their children. Parent Caf�s are skill -based and informational but shall also help caregivers I develop new support systems and social connections. Children's Groups: The goal is to offer a safe and supportive environment where children could learn new ways tc in their lives including the challenges which may arise from being separated from birth parents and in the care of parents. Fun activities, educational games and play shall enhance group participation. The children's groups take Caf�'s. Parent Caf�s shall be facilitated by staff from Catholic Charities and the WCDHS. Community experts shall be bro on evidenced based parenting education, the impacts of trauma, and tools and techniques for parenting children The goal is to equip caregivers with tools to manage children's behaviors, understand child development, and iml relationships. Work Plan Outcomes, Benchmarks, and Milestones Outcome Statement #2: The Parent Caf� Support Groups shall strive to enrich parenting skills, encourage relati with other kinship, adoptive and foster caregivers and strengthen the caregiver/child relationships with the goal avoiding further out -of -home placement Parent Caf� pre and post-tests shall measure the changes in each caregiver's expectations and the program shal child behavior and regulation and enhance the parent/child relationship. Page 7 of 23 COLORADO Department of Early Childhood Key Activity B Kinship, Adoption and Foster Care Parent Education and Support Groups Tasks . . Time Period : Deliverable ° Measurement : Position(s B 1:1 Plan and conduct monthly Parent Caf� support groups for families Monthly - 10/1/2025 - 9/30/2026 Catholic Charities and the WCDHS shall plan the focus of each group utilizing the Parent Caf� model and the Protective Factors. A minimum of 30 families shall be served through these groups throughout the grant cycle. 50% shall have demonstrated new parenting skills, self - reported improved communication and connectedness with other Parent Caf� families. Families shall be able to identify at least two (2) community resources that can further assist in times of need. Family Re: Supervisor Catholic C Manager a Case Mane B 1:2 Plan and conduct monthly Children's Groups to coincide with Parent Cafes. Monthly Using the Nurturing Parenting curriculum as a guide, develop children's group activities designed to strengthen communication, social and coping skills for children in kinship, foster and adoptive homes. A minimum of 30 children shall participate in children's groups throughout the grant cycle. Family Re: Supervisor Catholic C Manager a Case Mane Page 8 of 23 a COLORADO Department of Early Childhood Key Activity Reporting and Performance Monitoring Task Time Period Deliverable Measurement B 1:3 PSSF sites shall 10/1/2025- Data on all PSSF services/activities shall be entered Required data comply with Colorado 9/30/2026 into CDEC data system. shall be Department of Human • Completion of PSSF intake form in entered into (CDEC) data Salesforce or entering other intake tool CDEC data collection completion date in designated fields. system within methodology system. PSSF program staff shall set goals with five (5) Data reports shall families engaged in PSSF services, goals working days show tasks/activities are identified on goal setting sheet or of completing a completed to align designated goal fields, including status task or activity with designated outcomes and measures of services provided. of goals. CFSA 2.0 assessments completed with families participating in services. Required for intensive case management services; or family preservation/support category families without an open Child Welfare involvement or receiving more than six (6) total hours of PSSF services required. • Protective Factors Survey • PSSF services - each family with an open (i,e., intake, goal setting, PSSF services, case management notes, referral for services, flex funding, instrumentatio n tools including CFSA PSSF case should be receiving at least one (1) service. Services should include activities related to the service, individual(s) participating in the service, and service area identified. An assessment for each service should be documented with pre/post-dates and name of assessment in designated fields. 2.0, or assessment tools are identified and dates of pre/post and included). Flex funds - Only if included in the approved budget, can be provided only to families that have an open PSSF service. Flex funds are only provided to support the family goals. Page 9 of 23 a COEC COLORADO Department of Early Childhood Task Time Period : Deliverable , Measurement B 1:4 Invoices/ Monthly Invoices/Expenditure reports must be submitted on Contractor Expenditure reports a monthly basis to CDEC on the PSSF Invoice Template provided by the Office of Early Childhood in the OnBase system. shall submit all invoices/expen diture reports by the 20th day of each month. Final billing for each fiscal year must be submitted per Exhibit D - Additional Provisions B 1:5 Submit When Reports shall be submitted according to CDEC Reports shall programmatic reports requested. timeframes and include all requested information. be submitted to CDEC. 10/01/2025- to CDEC twice 9/30/2026 Reporting templates shall be provided by the PSSF per year during Report templates shall be provided or created in Salesforce. Program Manager the federal fiscal year. The first report is due on the last business day of April each year. The final report is due on the last business day of October each year. Page 10 of 23 COLORADO Department of Early Childhood T ask Time Period 4 Deliverable Measurement 1 d B 1:6 PSSF Programs shall run reports and monitor outcomes using CDEC data system Quarterly or when requested 10/01/2025- 9/30/2026 Reports shall be reviewed in the CDEC data system to ensure performance targets are being met. Reports shall be submitted to CDEC on quarterly basis or as needed by the program. Key Activity C Program Evaluation Tasks Time Period Deliverable Measurement Pos C 1:1 PSSF program 10/01/2025- PSSF program staff shall Staff attendance or PSS staff shall complete 09/30/2026 complete trainings documented information program trainings as recommended or required by CDEC. PSSF site shall send at least one (1) person per site to the biennial Strengthening Families Conference and the biennial PSSF program grantee meeting. necessary/pertinent for program delivery. Participation in conference and grantee meeting. regarding completion for recommended or pertinent trainings, which may include but is not limited to Motivational Interviewing, CFSA 2.0, Strengthening Families, Financial Health, mandated reporter, CDEC data system training for users, and other required certification trainings related to services being provided by the PSSF site to meet model fidelity. (i.e., if providing Nurturing Parenting, you must have a certified trainer) Page 11 of 23 Y CDEC COLORADO Department of Early Childhood SCHEDULE/MILESTONES • Through the work of intensive case management, the WCDHS and Catholic Charities shall provide supporti' a minimum of 55 Weld County families. Services are voluntary, with a goal of increasing family well-being preserving intact families. Family service plans are designed in partnership with the family to address these goals. 45% of families sei successfully complete the goals and objectives created on their initial service plan. Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less that through all PSSF ICM shall enter or re-enter the child welfare system by the end of the grant cycle. 80% of families receiving PSSF ICM through Catholic Charities shall exit Guadalupe Community Center Shell housing. 90% of the families in the Permanent Supportive Housing Project shall remain stable in their housing for a Pre- and post-tests shall demonstrate that families acquired and use new skills related to child manageme their parent/child relationships. 40% of families who participate in Parent Caf�s shall participate for at least six (6) months. Caregivers sha are utilizing at least three (3) new techniques to help children with self -regulation and positive behavior e methods to improve communication and relationships. ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the CDEC, Promoting Safe and Stable Families program. The shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasi The referral process for all PSSF services may be initiated through self -referral, community referrals from schools therapists and other family serving organizations, as well as from child welfare for families reported to child prot out and/or closed after initial assessment. Community Case Managers and the Catholic Charities Case Manager sh; referrals. They shall work together to collect and document all required data for program evaluation and trackins Page 12 of 23 a CDEC COLORADO Department of Early Childhood County and Community PSSF sites agree to comply with all data process and toots to provide the CDEC with all re, advocates shall submit written quarterly reports to the PSSF Program Manager that shall include data statistics, c anecdotal information as they collect this. County encourages any site visits to occur and shall comply with any SCOPE OF WORK - KINSHIP SUPPORT The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative pr by Catholic Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship through case management, group support and training. The COVID-19 Pandemic and resulting service delivery the provided an opportuniity to pause and reevaluate what best meets the needs of our kinship families. As a result 01 response to customer voice, in addition to the ongoing monthly Parent Caf�s and case management services for n Charities shall offer a Support Circle every other month for families receiving intensive case management and/or in Parent Cafes. In addition, Catholic Charities shall create and distribute a bi-monthly Kinship Newsletter to info unique needs and challenges of kinship families. Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a more inforrr supportive parenting strategies with the support of the Catholic Charities case management staff. Catholic Charit strategies in response to the topics of group discussion using the Protective Factors as a guide. Caregivers with er understanding of how to manage challenging behaviors shall be less likely to utilize strategies that could be consi further harm to the child(ren), risking their stability in the kinship home. This group shall be informative; howev€ increased opportunity for the caregivers to direct the group in a less structured setting. Caregiver requests shalt topics and there shall be time for sharing a meal and friendship building. Children's Circle: The goal is to offer a safe and supportiveenvironment where children can learn new ways to cc their lives, including challenges which may arise from being separated from birth parents and in the care of gram Fun, developmentally appropriate activities, educational games, and play shall also enhance children's experienc These programs shall be offered in addition to Parent Caf� Support Groups. Kindship Newsletter: Shall be created and produced by Catholic Charities with input and information contribution Newsletter shall be sent electronically and via mail every other month to all kinship families involved with Cathol County Department of Human Services. The Parent Caf� shall be held monthly, the Kinship Support and Educational Circle shall be held every other mont be produced every other month. Page 13 of 23 a COLORADO Department of Early Childhood Work Plan Outcomes, Benchmarks, and Milestones Outcome Statement #3: The Support Circle shall assist caregivers in building social connection, increasing protE appropriate developmental expectations, and strengthening relationships with the goal of supporting permanent The Kinship Newsletter shall provide up to date information about community events and supportive services. A minimum of 15 families who are receiving Intensive Case Management and/or participating in Parent Caf� Supt the supplemental Support Circles throughout the grant cycle. Pre and post Protective Factor surveys shall be used to measure the changes in each parent's expectations and t Parenting tools and techniques to manage child behavior and enhance the parent/child relationship. Key Activity D I Kinship Support Circles Tasks Time Period Deliverable : ` Measurement Positions D 1:1 Plan and facilitate Support Circle Every other month Social connection events with opportunities to build relationships and as well as learn how to increase protective factors. Protective Factor pre and post test tools. Director o ManagemE Manager fi Charities. D 1:2 Plan and facilitate Children's Circle Every other month Opportunities to connect with other children. Learn new tools for coping with conflicts, loss, and stress. Developmentally appropriate satisfaction survey for children old enough to provide feedback Director o ManagemE Manager fi Charities. Page 14 of 23 a COLORADO Department of Early Childhood Key Activity E Catholic Charities- Reporting and Performance Monitoring Tasks Time Period Deliverable Measuren E 1:1 PSSF sites 10/01/2025- Data on all PSSF services/activities shall be entered into CDEC Required shall comply 09/30/2026 data system. shall be with Colorado • Completion of PSSF intake form in Salesforce or entered ii Department of entering other intake tool completion date in CDEC dat. Human (CDEC) designated fields. system wi data collection PSSF program staff shall set goals with families five (5) methodology engaged in PSSF services, goals are identified on goal working c system. Data setting sheet or designated goal fields, including of comply reports shall status of goals. a task or show CFSA 2.0 assessments completed with families activity (i tasks/activities participating in services. Required for intensive case intake, gc completed to management services; or family preservation/support setting, P align with designated category families without an open Child Welfare involvement or receiving more than six (6) total hours services, , managem outcomes and measures of of PSSF services required. Protective Factors Survey notes, referral fr services provided. PSSF services - each family with an open PSSF case should be receiving at least one (1) service. Services should include activities related to the service, individual(s) participating in the service, and service area identified. services, funding, instrumer on tools including An assessment for each service should be documented with pre/post-dates and name of assessment in designated fields. Flex funds - Only if included in the approved budget, can be provided only to families that have an open PSSF service. Flex funds are only provided to support the family goals. CFSA 2.0, assessmer tools are identified dates of pre/ post , included) Page 15 of 23 a CDEC COLORADO Department of Early Childhood Tasks . Time Period Deliverable . Measuren E 1:2 Invoices/ Monthly Invoices/Expenditure reports must be submitted on a monthly Subcontr2 Expenditure basis to Weld County to submit to CDEC on the PSSF Invoice shall subn reports Template provided by the Office of Early Childhood in the onbase system. all invoices/r nditure reports tc WCDHS bl the 10th c of each month for WCDHS tc submit monthly invoice tc CDEC. Fin billing for each fiscz year must submittec Exhibit D Additiona Provisions Page 16 of 23 COLORADO Department of Early Childhood Ta Time Period . Deliverable .. Measurer' E 1:3 Submit When Reports shall be submitted according to CDEC timeframes and Reports sl programmatic requested. include all requested information. be submit reports to CDEC. 10/01/2025- to CDEC 9/30/2026 Reporting templates shall be provided by the PSSF Program twice per Report templates shall be provided or created in Salesforce. Manager year durir the feder; fiscal yea The first report is on the las business c of April e; year. The final repo due on th last busin day of October E year. E 1:4 PSSF Quarterly or Reports shall be reviewed in the CDEC data system to ensure Reports sl Programs shall when performance targets are being met. be submit run reports and requested to CDEC c monitor 10/01/2025- quarterly outcomes using CDEC data system 9/30/2026 basis or a. needed b! the progri Page 17 of 23 a COLORADO Department of Early Childhood Key Activity F Catholic Charities -Program Evaluation Tasks ` Time. Period Deliverable', . = Measurement. , Posltion(s F 1:1 PSSF program 10/01/2025- PSSF program staff shall Staff attendance or PSSF Progi staff shall complete 09/30/2026 complete trainings documented information program trainings as necessary/pertinent for regarding completion for recommended or required by CDEC. program delivery. Participation in conference recommended or pertinent trainings, which may include but is not limited to PSSF site shall send at least one (1) person per site to the biennial Strengthening Families Conference and the biennial PSSF program grantee meeting. and grantee meeting. Motivational Interviewing, CFSA 2.0, Strengthening Families, Financial Health, mandated reporter, CDEC data system training for users, and other required certification trainings related to services being provided by the PSSF site to meet model fidelity. (i.e., if providing Nurturing Parenting, you must have a certified trainer) Schedule/Milestones Seventy-five percent (75%) of families who participate in the support circle shall report they have learned and an new parenting techniques and tools to encourage developmentally and age -appropriate behavior as well as three the parent/child relationship. Acceptance Criteria The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promotii (PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completen and that the scope of work has been met. The CDEC Program Manager shall either sign off on the approval, or re advising what tasks must still be accomplished. Page 18 of 23 a COLORADO Department of Early Childhood SCOPE OF WORK - RESPITE Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological childr Heart mobilizes volunteers who provide direct support for foster and adoptive families who work hard to provide children need and deserve. The agency welcomes all people, regardless of race, gender, age, economic status, pl orientation, familial status or faith history. Kids at Heart began in 2001 when the congregation of Heart of the Ro the experiences of a family going through the foster -to -adopt process. The church discovered the unmet needs of foster community. Often these families have little social support while they work to heal the trauma children ha both the restrictions of the foster care system and the difficulty in finding qualified care providers for their child' backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, al providing new or returning families with services. Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, 5 Connect. They are expanding current programming into Weld County to serve more foster, kinship and adoptive f Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorac currently held in Fort Collins and in Loveland. Respite care enables adoptive, foster and kinship parents tc break to energize and regroup from the often -challenging task of parenting kids who have experienced abi Fundango provides eight (8) hours of center -based respite each month for approximately 30 children, it gi from everyday tasks to help reduce stress, to support family stability, prevent abuse and neglect and mini placement. Not only does Fundango provide respite, but it also allows kids to play with other children whc their own. Summer Day Camps (formerly Teen Camps) are one (1) -day activities for adoptive, foster and kinship teei held at a camp that is off -the grid, pristine playground where children discover both the natural world anc confidences. The event is packed full of adventures and activities that engage the children in skill-buildins growth. The Teen Connect program is specifically designed to meet the needs of today's foster, kinship and adopt per month for indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist teens with des adulthood. From goal setting and achieving, overcoming obstacles, and supporting peers to cooking skills, making friends, this program helps to build self-confidence, awareness and connections among teens with backgrounds. Page 19 of 23 a C DEC COLORADO Department of Early Childhood Work Plan Outcomes, Benchmarks, and Milestones Outcome Statement #4: Foster, kin and adoptive parents shall use respite to provide themselves a break to children the opportunity to engage in fun and meaningful activities. Foster, kin and adoptive parents shall complete surveys annually to measure their satisfaction with the respite t Key Activity G Fundango-Respite Events Tasks Time Period x Deliverable Measure ent G 1:1 Families shall voluntarily enroll in our Fundango program, completing our intake process. Ongoing, monthly A minimum of 50 children (unduplicated) shall attend Fundango at least once. Many families who attend one shall likely attend again and all unduplicated and duplicated numbers shall be reported. Family logs shall be generated and submitted after each month's report. G 1:2 Families shall complete an end -of- year survey. September 2026 All families who attend Fundango in 2025- 2026 shall complete our end of year survey. We shall achieve an overall satisfaction score of 95%. G 1:3 All school aged children who attend Fundango shall complete an end of year survey. September 2026 All school aged children who attend Fundango in 2025-2026 shall complete our end of year survey. We shall achieve an overall satisfaction score of 95%. G 1:4 All new volunteers shall receive a survey after their new volunteer training. Ongoing All new volunteers who complete our volunteer training program shall complete our volunteer training survey. We shall achieve an overall satisfaction score of 95%. G 1:5 All participating volunteers shall receive an end of year survey. September 2026 All volunteers who volunteered in 2025-26 shall complete our end of year survey We shall achieve an overall satisfaction score of 95%. Page 20 of 23 160 COLORADO Department of Early Childhood Key Activity H Fundango-Summer Camps Tat ,°Time Period Deliverable Measurement , Post Rest Exec H 1:1 Families shall voluntarily enroll in our Summer Day Camps, completing our intake process. April 2026 A minimum of 20 children (unduplicated) shall attend our three (3) Summer Day Camps. Family logs shall be generated and submitted after we have completed our three (3) Teen Day Trips. H 1:2 Families shall complete an end of program survey. August 2026 All families who Summer Day Camp shall complete our end of program survey. We shall achieve an overall satisfaction score of 95%. Exec H 1:3 All children who attend Summer Day Camps shall complete an end of program survey. August 2026 All children who attend Summer Day Camp shall complete our end of program survey. We shall achieve an overall satisfaction score of 95%. Exec Key Activity I Fundango-Teen Connect asks Time Period Deliverable Measurement Post Res; I 1:1 Families shall register their teens (ages 13 to 18) for the scheduled Teen Connect events. 10/01/2025- 9/30/2026 A minimum of 5 youths per event shall attend. Family logs shall be generated after every event and submitted. Exec Page 21 of 23 a C DEC COLORADO Department of Early Childhood Key Activity Fundango-Program Evaluation Tabs Time Period Deliverable F Measurers a Posi .Rest I 1:2 Invoices/ Required Invoices/Expenditure reports Subcontractor shall submit all Exec Expenditure reports monthly or must be submitted on a monthly invoices/expenditure reports when basis to the WCDHS to submit to by the 10th day of each month requested. CDEC on the PSSF Invoice for WCDHS to get final monthly 10/01/2025- Template provided by the invoice submitted by the 20th 9/30/2026 Office of Early Childhood to the OnBase system of each month. Final billing for each fiscal year must be submitted per Exhibit D - Additional Provisions. I 1:3 Submit When Reports shall be submitted Reports shall be submitted to Wel( programmatic reports requested. according to CDEC timeframes CDEC twice per year during the Dec); to CDEC. 10/01/2025- and include all requested federal fiscal year. The first Hum 9/30/2026 information. report is due on the last Report templates business day of April each Exec shall be provided or Reporting templates shall be year. The final report is due on created in Salesforce. provided by the PSSF Program the last business day of Manager October each year. Schedule/Milestones Kids at Heart shall provide 12 Fundango events, October 2025 through September 2026, increasing the nur kinship families served in Weld County. Documentation: Enrollment data and satisfaction surveys shall be participate. Fundango shall provide a much -needed respite program to Weld County adoptive, foster and kinship famili shall be provided to families to complete when they start and again after they have used Fundango six (6) score of 95% shall be achieved. Kids at Heart shall provide three (3) Teen Camp events during June, July or August 2026 to increase the ni adoptive children served in Weld County. Documentation: Enrollment data and satisfaction surveys shall b participate. Page 22 of 23 Y COLORADO Department of Early Childhood Kids at Heart shall provide monthly Teen Connect events increasing the number of foster, kinship and adoi County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who par score of 95% shall be achieved. Acceptance Criteria The acceptance of all deliverables shall reside with the CDEC, Promoting Safe and Stable Families program). Th. shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasi Page 23 of 23 Colorado Department of Early Childhood (CDEC) BUDGET WITH JUSTIFICATION FORM Contractor Name Weld County Department of Human Services October 1, 2025 - September 30, 2026 Promoting Safe and Stable Families Julie Witkowski, Family Resource Division Director 970-400-6777 Budget Period Project Name Program Contact Name, Title Phone Email witkowjx@weld.gov Tanya Geiser, Fiscal Division Director 970-400-6526 Fiscal Contact Name, Title Phone Email tgeiser@weld.gov Acronym C APS Adc FFY Fec FPFS Fan FSFS Fan MTDC Mot PSSF Pro TLR Tin FICA Fec ICM Into TBRI Tru Expenditure Categories Personnel Services - Salaried Employees Position Title Description of Work Fringe Benefits Gross or Annual Salary F Community Case Manager 1 Provides outreach, case management and Parent Cafe support group coordination/facilitation for families who may be at risk of entering or who are exiting the child welfare system. health, dental, live, FICA, Short and Long Term Disability and County Retirement $59,275.00 Community Case Manager 2 Provides outreach, case management and Parent Cafe support group coordination/facilitation for families who may be at risk of entering or who are exiting the child welfare system. health, dental, live FICA, Short and Long Term Disability and County Retirement $62,883.00 Total Per Name Contractors/Consultants (payments to third parties or entities) Description of Item TLR TLR Allowable in MTDC calculation Catholic Charities Staff and supplies for PSSF ICM, Parent Cafes, Kinship Support and Education Circle, Kinship Newsletter $0.00 $0.00 Kids at Heart Staff and supplies for monthly Fundango respite events for kinship, foster and adoptive families $7,775.00 $7,775.00 $7, .00 $7,775.©0 Page 1of3 Colorado Department of Early Childhood (CDEC) BUDGET WITH JUSTIFICATION FORM Travel Item Description of Item Conference/CDEC travel/professional development All mileage, lodging, airfare, tolls, per diem, registration costs, etc. related to attending mandatory CDEC conferences. Approved professional development opportunities. Supplies Et Operating Expenses Item Description of Item Flex Funds Flex funding can be used to address concrete economic needs which support family stability when no other formal and informal resources are available. Support Groups Parent Cafe presenters, TBRI facilitator, training materials, location fee, food and snacks, childcare, and children's group activities Itertls,E�sstuded from MTDC; (Rental costs, tuition, scholarships/fellowships, participant support, equipment, capital expenditures) Item Description of Item No costs shall be reimbursed by CDEC for this category. TOTAL DIRECT COSTS MODIFIED TOTAL DIRECT COSTS (MTDC) Uniform Guidance - 2 Code of Federal Regulations 200.1 (2 CFR 200.1) "Modified Total Direct Cost (MTDC)"- means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $50,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. Indirect Costs Item Description of Item No costs shall be reimbursed by CDEC for this category. 3ux3z,' 2 r g, '2:,'ekrv��, ✓�' �� + tax PERCENTAGE OF BUDGET BY PROJECT Page 2 of 3 Colorado Department of Early Childhood (CDEC) BUDGET WITH JUSTIFICATION FORM Match Projection/ Required Page 3 of 3 COLORADO Department of Early Childhood Additional Provisions 1. SERVICE PROVISIONS Exhibit D - Amendment #5 A. The Grantee shall provide the services according to the plans submitted in the "Statement of Work", attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks, duties, and responsibilities of the Grantee as described in the Statement of Work, shall be adhered to in the performance of the requirements of this Grant Agreement. In the event of a conflict, the terms and conditions of this Grant Agreement shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW) require an amendment to the Grant Agreement. 2. GOALS AND OBJECTIVES A. The Grantee shall be responsible for the achievement of any goals and objectives as specified within the Statement of Work (EXHIBIT A) of this Grant Agreement unless written notice of any modifications are furnished by the State to the Grantee allowing adequate time for compliance during the term of this Grant Agreement. 3. COPY OF SUBCONTRACT A. The Grantee shall provide to the State a copy of any executed subcontract between the Grantee and any provider of services to fulfill any requirements of this Grant Agreement. Subcontracts shall be emailed to the Grant Agreement Representative upon execution. 4. PAYMENT A. In consideration of the provision of services and reporting and subject to all payment and price provisions and further subject to verification by the State of full and satisfactory compliance with the terms of this Grant Agreement, the State shall pay to the Grantee an amount not to exceed the amount specified in the Budget (EXHIBIT B), of this Grant Agreement. B. The Grantee shall submit requests for payment to the OnBase Invoice Submission Process no less than monthly on forms prescribed and provided by the State. �. Link to Frequently Asked Questions about the OnBase Invoice Submission Process. ii. Link to Vendor Invoice Guidance a) Under this Grant Agreement, the Vendor shall submit their invoices by selecting PSSF - Promoting Safe and Stable Families. iii. For technical issues please contact the OnBase Administrator at CDEC_OnBase Admin@state.co.us. iv. For invoice issues, including but not limited to questions about which program to select or program manager emails to enter, please contact CDEC_Invoicing@state.co.us. Page 1 of 5 Ex_AddProv_PSSF_CostReim_6-25A COLORADO Department of Early Childhood Exhibit D - Amendment #5 C. Payment shall be made on a cost reimbursement basis for services rendered. Advances shall not be approved except in documented situations of cash flow emergency, for a specified term, with the prior written approval of the State, and in accordance with State fiscal rules and procedures. D. It is understood any vacancy savings in the personnel category and/or any savings in any other category shall require written approval from the State prior to any redistribution of any savings by the Grantee. ANY COST SAVINGS THAT ARE REDISTRIBUTED BY GRANTEE WITHOUT WRITTEN APPROVAL SHALL NOT BE REIMBURSED BY THE STATE. E. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE GRANTED AMOUNT SHALL NOT BE PAID BY COLORADO DEPARTMENT OF EARLY CHILDHOOD (CDEC). If Grantee has a legitimate need for additional funds, the Grantee shall request additional funds from the CDEC 60 days prior to projected depletion of granted funds. CDEC shall review each request and notify Grantee in writing of approval or denial. Approval of additional funds shall require an official modification to the Grant Agreement by Amendment or Option Letter. F. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month. Final invoices for services provided in September shall be submitted no later than 30 days following the last day of the month. G. The Grantee shall maintain source documentation to support all payment requested pursuant to this Grant Agreement. All source documentation shall be provided to the State by the Grantee upon request. H. It is understood that the State reserves the right to offset funds pursuant to this Grant Agreement based on the discovery of overpayment or improper use of funds by the Grantee. Overpayment or improper use of funds is interpreted to apply to specific terms of prior year Grant Agreements and includes without limitation requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State determines the Grantee is not needing/using the funding allocated for the Grantee's work in the Grant Agreement, the State shall remove these funds from the Grant Agreement budget by Option Letter for a proportional reduction of services with prior written notification to the Grantee. This provision does not allow for a reduction in the rate of pay. Additionally, the state shall have the ability to issue this option letter for a reduction, allowing the vendor to submit a revised budget for CDEC approval that aligns with the reduction within 30 days. 5. PARTICIPATION A. The Grantee representative(s) is required to participate in any Department of Early Childhood sponsored meetings related to this Grant Agreement. Page 2 of 5 Ex_AddProv_PSSF_CostReim_6-25A COLORADO Department of Early Childhood 6. SUPPLANTING Exhibit D - Amendment #5 A. Payments made to the Grantee under this Grant Agreement shall supplement and not supplant other state, local or federal expenditures for services associated with this Grant Agreement. 7. BUDGET CHANGES A. Grantee may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not to exceed 15% of the total budget. Requests shall be made in the form of a written budget revision request to the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to the budget related to the budget revision request. The total dollar amount of the Grant Agreement budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 15%, adding new expense lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to the Indirect Costs portion of the budget are allowable without a formal amendment. B. Grantee nay request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual employee if a position currently listed in the Grant Agreement becomes vacant and the new incoming employee shall be hired at a higher or lower salary. No increase within the salary range is authorized without prior written approval from CDEC. Adding additional staff requires an amendment to the Grant Agreement. Vacancy savings cannot be used to change salary amounts for existing personnel without an amendment. Any change to personnel, including revisions to allow payments for personnel covering vacancies, requires prior written approval from CDEC staff. This process shall never change the Grant Agreement Maximum Amount. Grantee must use available unused funds from either vacancy savings or another category within the Grant Agreement. The revision request may not at any time compromise the integrity of the funded program as determined by CDEC program staff. C. OPTION LETTER Option Letter to modify existing State Grant Agreement or Grant Rates as listed in the executed Grant Agreement as follows: a) The State, at its discretion, shall have the option to revise the budget by 15% to correct typographical errors; add or remove lines within the budget; increase gross or annual salary of positions listed under Personnel; revisions to personnel; changes between lines of the budget that exceed 15%; and changes to negotiated indirect rates through an Option Letter. In order to exercise this option, the State shall obtain an email agreeing to the changes and follow up with written notice to Grantee in a form substantially equivalent to the Sample Option Letter attached to this Grant Agreement, and any new rates table or exhibit shall be effective as of the effective date of that notice unless the notice provides for a different date. Page 3 of 5 Ex_AddProv_PSSF_CostReim_6-25A a CIDEC 8. TRAVEL COLORADO Department of Early Childhood Exhibit D - Amendment #5 b) The Option Letter shall not be allowed for changes in the Statement of Work. A. Travel costs must be listed in Exhibit B - Budget under travel including airfare, hotel, mileage and per diem costs. B. Mileage shall not exceed the Federal mileage rate per https://www.gsa.gov/travel- resources. C. Per Diem shall not exceed Federal GSA per diem rates for the area of travel per https://www.gsa.gov/travel-resources. D. Hotel rates cannot exceed any rate established for conference attendance. E. Usage of airfare or Out of State Travel requires pre -approval from CDEC. 9. DATA COLLECTION A. The Grantee shall participate in reporting designated outcome measures. The required data shall be entered into an approved CDEC database no later than five (5) working days after completion of task/service or activity supported by PSSF funds. 10. REPORTING REQUIREMENTS A. The Grantee is required to submit quarterly programmatic reports and year end progress reports. Reports must be submitted to CHDS four times per year on the federal fiscal year calendar. The first report is due on the last business day of July. The second report is due on the last business day of October. The third report is due on the last business day of January and the final report is due on the last business day of April each year. 11. SUBRECIPIENT A. Grantees determined to be a Sub -recipient of federal funds shall complete the sub - recipient performance report and assessment survey at: https://forms.gle/QTXGEabvipvmdsfd8 upon Grant Agreement execution. Failure to complete the performance report and assessment survey shall delay payment to the Grantee. 12. CRITICAL INCIDENT REPORTING A. Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency staff member of any family support program staff funded through the Department of Early Childhood (CDEC), the agency must report in writing the details of the critical incident to the CDEC Program Manager for the involved family support program. Critical incidents may include, but are not limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family support program; involuntary termination of a program staff's employment; criminal allegations involving program staff and related to his/her Page 4 of 5 Ex_AddProv_PSSF_CostReim_6-25A COLORADO Department of Early Childhood Exhibit D - Amendment #5 employment; negative media attention about the family support program; any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child or family. 13. MANDATED REPORTING A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters must report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-264-5437). B. All program staff are required to take the online mandatory reporter training on the Colorado Department of Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated-reporter-training. 14. GIFT CARDS A. To comply with CDEC policy and federal guidelines, purchasing gift cards with funds from CDEC Grant Agreement funds is not allowed. Please see Code of Federal Regulations (CFR) citations 45CFR75.406 and 45CFR75.302.A for more information. 15. ACCESSIBILITY REQUIREMENTS. A. All work performed must comply with all applicable provisions of §24-85-101, of the Colorado Revised Statutes (C.R.S.), et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology (OIT) pursuant to §24-85-103 (2.5), C.R.S. and all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards. https://oit.colorado.gov/standards-policies- guides/technical-standards-policies. 16. EMPLOYMENT ELIGIBILITY VERIFICATION A. Contractor/Grantee shall comply with the Federal Acquisition Regulation (FAR) regarding Employment Eligibility Verification located at https://www.acquisition.gov/far/subpart-22.18 for all contracts/agreements funded using federal funds. Page 5 of 5 Ex_AddProv_PSSF_CostReim_6-25A s Exhibit E - Amendment #5 COLORADO Department of Early Childhood Supplemental Provisions for Federal Awards For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), and/or exhibit regarding SLFRF Federal Provisions, the terms re FFATA and/or SLFRF shall control. If the source of the funding of the Contract is a grant, these Federal Provisions are subject to the Award as defined in §2 of these Federal Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institutions of higher education. 1) Federal Award Identification i. Subrecipient: Weld County Department of Human Services. ii. Subrecipient Unique Entity Identifier (UEI) number: MKKXT9U9MTV5. iii. The Federal Award Identification Number (FAIN) is 2501COFPSS. iv. The Federal award date is May 9, 2025. v. The subaward period of performance start date is October 1, 2024, and end date is September 30, 2026. vi. Federal Funds: Contract or Amount of Federal funds obligated by this Contract to the Fiscal Year Subrecipient by CDEC 2026 $178,033 vii. Federal award project description: MaryLee Allen Promoting Safe and Stable Program. viii. The name of the Federal awarding agency is the Department of Health and Human Services Administration for Children and Families; the name of the pass -through entity is the State of Colorado, Department of Early Childhood (CDEC); and the contact information for the awarding official is Kendra Dunn; Division Director, Division of Community and Family Support, kendra.dunn@state.co.us. ix. The Catalog of Federal Domestic Assistance (CFDA) number is 93.556, name is N/A, and dollar amount is $1,442,751.00. x. This award is not for research Et development. xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR 5200.414 Indirect (FEtA) costs) is pre -determined based upon the State of Colorado and CDEC cost allocation plan. Supplemental Provisions for Federal Awards Page 1 of 14 Revised 01.28.25 Ex_Supp Prov Fed Awards_4-25A 2) All requirements imposed by CDEC on Subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award, are stated in General Provisions, Exhibit A - Statement of Work, Exhibit D - Additional Provisions, Exhibit F - Federal Provisions. 3) Any additional requirements that CDEC imposes on Subrecipient in order for CDEC to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in General Provisions, Exhibit A - Statement of Work, Exhibit D - Additional Provisions, Exhibit F - Federal Provisions. 4) Subrecipient's approved indirect cost rate is 0%. 5) Subrecipient must permit CDEC and auditors to have access to Subrecipient's records and financial statements as necessary for CDEC to meet the requirements of 2 CFR §200.332 Requirements for pass -through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F —Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 15 of this Exhibit and may be further specified in the accompanying Scope of Work exhibit. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDEC no later than 30 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. 8) Matching Funds. i. Subrecipient shall provide matching funds as stated in Exhibit B - Budget. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDEC regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDEC that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. Supplemental Provisions for Federal Awards Page 2 of 14 Revised 01.28.25 1. Definitions. 1.1 For the purposes of these Federal Provisions, the following terms shall have the meanings ascribed to them below. For a full list of definitions (as of October 1, 2024) under the Uniform Guidance, see 2 CFR 200.1. 1.1.1 "Award" means an award of Federal financial assistance, and the Contract setting forth the terms and conditions of that financial assistance, that a non -Federal Entity receives or administers. 1.1.1.1 Awards may be in the form of: 1.1.1.1.1 Grants; 1.1.1.1.2 Contracts; 1.1.1.1.3 Cooperative Contracts, which do not include cooperative research and development Contracts (CRDA) pursuant to the Federal Technology Transfer Act of 1986, as amended (15 U.S.C. 3710); 1.1.1.1.4 Loans; 1.1.1.1.5 Loan Guarantees; 1.1.1.1.6 Subsidies; 1.1.1.1.7 Insurance; 1.1.1.1.8 Food commodities; 1.1.1.1.9 Direct appropriations; 1.1.1.1.10 Assessed and voluntary contributions; and 1.1.1.1.11 Other financial assistance transactions that authorize the expenditure of Federal funds by non -Federal Entities. 1.1.1.1.12 Any other items specified by OMB in policy memoranda available at the OMB website or other source posted by the OMB. 1.1.1.2 Award does not include: 1.1.1.2.1 Technical assistance, which provides services in lieu of money; 1.1.1.2.2 A transfer of title to Federally -owned property provided in lieu of money; even if the award is called a grant; 1.1.1.2.3 Any award classified for security purposes; or 1.1.1.2.4 Any award funded in whole or in part with Recovery funds, as defined in section 1512 of the American Recovery and Reinvestment Act (ARRA) of 2009 (Public Law 111-5). 1.1.2 "Contract" means the Contract to which these Federal Provisions are attached and includes all Award types in S of this Exhibit. Supplemental Provisions for Federal Awards Page 3 of 14 Revised 01.28.25 1.1.3 "Contractor" means the party or parties to a Contract funded, in whole or in part, with Federal financial assistance, other than the Prime Recipient, and includes grantees, subgrantees, Subrecipients, and borrowers. For purposes of Transparency Act reporting, Contractor does not include Vendors. 1.1.4 "Unique Entity ID number" or "UEI" is the universal identifier for federal financial assistance applicants, as well as recipients and their direct subrecipients (first tier subrecipients). 1.1.5 "Entity" means: 1.1.5.1 If the source of the funding is a Grant: 1.1.5.1.1 a Non -Federal Entity; or 1.1.5.1.2 a non-profit organization or for-profit organization. 1.1.5.2 If the source of funding is not a Grant: 1.1.5.2.1 all of the following as defined at 2 CFR part 25, subpart C; 1.1.5.2.2 A governmental organization, which is a State, local government, or Indian Tribe; 1.1.5.2.3 a foreign public entity; 1.1.5.2.4 a domestic or foreign non-profit organization; 1.1.5.2.5 a domestic or foreign for-profit organization; and 1.1.5.2.6 a Federal agency, but only a Subrecipient under an Award or Subaward to a non -Federal entity. 1.1.6 "Executive" means an officer, managing partner or any other employee in a management position. 1.1.7 If the source of funding is a Grant, "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient as described in 2 CFR 200.1. If the source of funding is not a Grant, "Federal Award Identification Number (FAIN)" means an Award number assigned by a Federal agency to a Prime Recipient. 1.1.8 "FFATA" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6202 of Public Law 110- 252. FFATA, as amended, also is referred to as the "Transparency Act." 1.1.9 "Federal Provisions" means these Federal Provisions subject to the Transparency Act and Uniform Guidance, as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institutions of higher education. 1.1.10 If the source of funding is a Grant, "Grant" as used herein is the Contract to which these Federal Provisions are attached. Supplemental Provisions for Federal Awards Page 4 of 14 Revised 01.28.25 1.1.11 "Grantee" means the party or parties identified as such in the Grant to which these Federal Provisions are attached if the source of funding is a Grant. Grantee also means Subrecipient. 1.1.12 "Non -Federal Entity means a State, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a Federal Award as a Recipient or a Subrecipient. 1.1.13 "Nonprofit Organization" means any organization that: 1.1.13.1 Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest; 1.1.13.2 Is not organized primarily for profit; 1.1.13.3 Uses net proceeds to maintain, improve, or expand the organization's operations; and 1.1.13.4 Is not an IHE. 1.1.14 "OMB" means the Executive Office of the President, Office of Management and Budget. 1.1.15 "Pass -through Entity" means a recipient or subrecipient that provides a Subaward to a Subrecipient (including lower tier subrecipients) to carry out part of a Federal program. The authority of the pass -through entity under this part flows through the Subaward agreements between the pass -through entity and subrecipient. 1.1.16 "Prime Recipient" means a Colorado State agency or institution of higher education that receives an Award, or, of the source of funding is a Grant it is that agency or institution identified as the Grantor in the Grant to which these Federal Provisions are attached. 1.1.17 "Subaward" means an award provided by a pass -through entity to a Subrecipient to contribute to the goals and objectives of the project by carrying out part of a Federal award received by the pass -through entity. The term does not include payments to a contractor, beneficiary or participant. 1.1.18 "Subrecipient" or, if the source of funding is a Grant, "Subgrantee" means an entity that receives a subaward from a pass -through entity to carry out part of a Federal award. The term Subrecipient does not include a beneficiary or participant. A Subrecipient may also be a recipient of other Federal awards directly from a Federal agency. 1.1.19 "Subrecipient Parent UEI Number" means the subrecipient parent organization's 12 -digit Unique Entity ID System (UEI) number that appears in the subrecipient's System for Award Management (SAM) profile, if applicable. Supplemental Provisions for Federal Awards Page 5 of 14 Revised 01.28.25 1.1.20 "System for Award Management (SAM)" means the Federal repository into which an Entity must enter the information required under the Transparency Act, which may be found at http://www.sam.gov. 1.1.21 "Total Compensation" means the cash and noncash dollar value an Executive earns during the entity's preceding fiscal year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2). 1.1.22 "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252. The Transparency Act may also be referred to as FFATA. 1.1.23 "Uniform Guidance" means the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which, unless the source of funding is a Grant, supersedes requirements from OMB Circulars A-21, A-87, A-110, and A-122, OMB Circulars A-89, A-102, and A-133, and the guidance in Circular A-50 on Single Audit Act follow-up. The terms and conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal Award specifically indicate otherwise. 1.1.24 "Vendor" means a dealer, distributor, merchant or other seller providing property or services required for a project or program funded by an Award. A Vendor is not a Prime Recipient or a Subrecipient and is not subject to the terms and conditions of the Federal award. Program compliance requirements do not pass through to a Vendor. 2. Compliance. 2.1 Contractor/Grantee shall comply with all applicable provisions of the Transparency Act and the regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, including, but not limited to, all applicable Federal Laws and regulations required by this Federal Award. Any revisions to such provisions or regulations shall automatically become a part of these Federal Provisions, without the necessity of either party executing any further instrument. The State of Colorado, at its discretion, may provide written notification to Contractor/Grantee of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 3. System for Award Management (SAM) and Unique Entity ID System (UEI) Requirements. 3.1 SAM. Contractor/Grantee must obtain a UEI but are not required to fully register in Sam.gov. Contractor/Grantee shall maintain the currency of its information in SAM Supplemental Provisions for Federal Awards Page 6 of 14 Revised 01.28.25 until the Contractor/Grantee submits the final financial report required under the Award or receives final payment, whichever is later. Contractor/Grantee shall review and update SAM information at least annually after the initial registration, and more frequently if required by changes in its information. 3.2 UEI. Contractor/Grantee shall provide its UEI number to its Prime Recipient, and shall update Contractor's/Grantee's information in www.sam.gov at least annually after the initial registration, and more frequently if required by changes in Contractor's/Grantee's information. 4. Total Compensation. 4.1 Contractor/Grantee shall include Total Compensation in SAM for each of its five most highly compensated Executives for the preceding fiscal year if: 4.1.1 The total Federal funding authorized to date under the Award is $30,000 or more if the source of funding is a Grant, or otherwise $25,000 or more if the source of funding is not a Grant; and 4.1.2 In the preceding fiscal year, Contractor/Grantee received: 4.1.2.1 80% or more of its annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 4.1.2.2 $25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act if the source of funding is a Grant or otherwise $25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act if the source of funding is not a Grant; and 4.1.2.3 The public does not have access to information about the compensation of such Executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or S 6104 of the Internal Revenue Code of 1986. 5. Reporting. 5.1 If Contractor/Grantee is a Subrecipient of the Award pursuant to the Transparency Act, Grantee shall report data elements to SAM and to the Prime Recipient as required in this Exhibit. No direct payment shall be made to Grantee for providing any reports required under these Federal Provisions and the cost of producing such reports shall be included in the Contract/Grant price. The reporting requirements in this Exhibit are based on guidance from the US Office of Management and Supplemental Provisions for Federal Awards Page 7 of 14 Revised 01.28.25 Budget (OMB), and as such are subject to change at any time by OMB. Any such changes shall be automatically incorporated into this Contract/Grant and shall become part of Contractor's/Grantee's obligations under this Contract/Grant. 6. Effective Date and Dollar Threshold for Reporting. 6.1 If the source of funding is a Grant, Reporting requirements in §7 below apply to new Awards as of October 1, 2010, if the initial award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award modifications result in a total Award of $30,000 or more, the Award is subject to the reporting requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or more, but funding is subsequently de -obligated such that the total award amount falls below $30,000, the Award shall continue to be subject to the reporting requirements. 6.2 If the source of funding is not a Grant, Reporting requirements in §7 below apply to new Awards as of October 1, 2010, if the initial award is $25,000 or more. If the initial Award is below $25,000 but subsequent Award modifications result in a total Award of $25,000 or more, the Award is subject to the reporting requirements as of the date the Award exceeds $25,000. If the initial Award is $25,000 or more, but funding is subsequently de -obligated such that the total award amount falls below $25,000, the Award shall continue to be subject to the reporting requirements. 6.3 The procurement standards in §8 below are applicable to new Awards made by Prime Recipient as of December 26, 2015. The standards set forth in §11 below are applicable to audits of fiscal years beginning on or after December 26, 2014. 7. Subrecipient Reporting Requirements. 7.1 If Contractor/Grantee is a Subrecipient, Contractor/Grantee shall report as set forth below. 7.2 To SAM. A Subrecipient shall report the following data elements in SAM for each Federal Award Identification Number (FAIN) assigned by a Federal agency to a Prime Recipient no later than the end of the month following the month in which the Subaward was made: 7.2.1 Subrecipient UEI Number; 7.2.2 Subrecipient UEI Number if more than one electronic funds transfer (EFT) account; 7.2.3 Subrecipient parent's organization UEI Number; 7.2.4 Subrecipient's address, including: Street Address, City, State, Country, Zip (+ 4 if source of funding is a Grant or as otherwise directed per SAM directives for proper reporting), and Congressional District; 7.2.5 Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are met; and 7.2.6 Subrecipient's Total Compensation of top 5 most highly compensated Executives if the criteria in §4 above met. Supplemental Provisions for Federal Awards Page 8 of 14 Revised 01.28.25 7.3 To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective date of the Contract/Grant, the following data elements: 7.3.1 Subrecipient's UEI Number as registered in SAM. 7.3.2 Primary Place of Performance Information, including: Street Address, City, State, Country, Zip code + 4, and Congressional District. 8. Procurement Standards. 8.1 Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and applicable regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through 200.327 thereof. 8.2 If the source of funding is a Grant: Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. 8.3 Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a political subdivision of the State, its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 9. Access to Records. 9.1 A Subrecipient shall permit Recipient/Prime Recipient and its auditors to have access to Subrecipient's records and financial statements as necessary for Recipient to meet the requirements of 2 CFR 200.311-200.332 (Requirements for pass -through entities), 2 CFR 200.300 (Statutory and national policy requirements) through 2 CFR 200.309 (Modification to period of performance), 2 CFR 200.337 (Access to Records) and Subpart F -Audit Requirements of the Uniform Guidance. Supplemental Provisions for Federal Awards Page 9 of 14 Revised 01.28.25 9.2 A Subrecipient must collect, transmit, and store information related to this Subaward in open and machine-readable formats (2 CFR 200.336). 10. Single Audit Requirements. 10.1 If a Subrecipient expends $1,000,000 or more in Federal Awards during the Subrecipient's fiscal year, the Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501. 10.2 Election. A Subrecipient shall have a single audit conducted in accordance with Uniform Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance with 2 CFR 200.507 (Program - specific audits). The Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of Prime Recipient. A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from Recipient and Recipient approves in advance a program -specific audit. 10.3 Exemption. If a Subrecipient expends less than $1,000,000 in Federal Awards during its fiscal year, the Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. 10.4 Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for the audit required by Subpart F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with 2 CFR 200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by Uniform Guidance Subpart F -Audit Requirements. 11. Contract/Grant Provisions for Subrecipient Contracts. 11.1 In addition to other provisions required by the Federal Awarding Agency or the Prime Recipient, Contractors/Grantees that are Subrecipients shall comply with the following provisions. Subrecipients shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract/Grant. Supplemental Provisions for Federal Awards Page 10 of 14 Revised 01.28.25 11.2 {Applicable to federally assisted construction contracts.} Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60- 1.3 shall include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. 11.3 {Applicable to on -site employees working on government -funded construction, alteration and repair projects.} Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). 11.4 Rights to Inventions Made Under a contract/grant or agreement. If the Federal Award meets the definition of "funding agreement"/ "funding Contract" under 37 CFR 401.2 (a) and the Prime Recipient or Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement,"/"funding Contract", the Prime Recipient or Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the Federal Awarding Agency. 11.5 Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal awardee(s) to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal Awarding Agency and the Regional Office of the Environmental Protection Agency (EPA). 11.6 Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplemental Provisions for Federal Awards Page 11 of 14 Revised 01.28.25 11.7 Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 11.8 Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients are subject to the regulations implementing "Never contract with the enemy" in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to exceed $50,000 during the period of performance, are performed outside the United States and its territories, and are in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities. 11.9 Prohibition on certain telecommunications and video surveillance equipment or services (2 CFR 200.216). Grantee is prohibited from obligating or expending loan or grant funds on certain telecommunications and video surveillance services or equipment pursuant to 2 CFR 200.216. 11.10 Collection of Unallowable Costs (2CFR 200.410). Payments made for costs determined to be unallowable by either the awarding Federal agency, cognizant agency for indirect costs, or pass -through entity must be refunded with interest to the Federal Government. Unless directed by Federal statute or regulation, repayments must be made in accordance with the instructions provided by the Federal agency or pass -through entity that made the allowability determination. See 88 200.300 through 200.309, and 8200.346. 11.11 Whistle Blower Protections. An employee of a subrecipient must not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in paragraph (a)(2) of 41 U.S.C. 4712 information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. The subrecipient must inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C. 4712. See statutory requirements for whistleblower protections at 10 U.S.C. 4701, 41 U.S.C. 4712, 41 U.S.C. 4304, and 10 U.S.C. 4310. Supplemental Provisions for Federal Awards Page 12 of 14 Revised 01.28.25 12. Certifications. 12.1 Unless prohibited by Federal statutes or regulations, Recipient/Prime Recipient may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis. 2 CFR 200.415. Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to the State at the end of the Award that the project or activity was completed or the level of effort was expended. If the required level of activity or effort was not carried out, the amount of the Award must be adjusted. 13. Exemptions. 13.1 These Federal Provisions do not apply to an individual who receives an Award as a natural person, unrelated to any business or non-profit organization he or she may own or operate in his or her name. 13.2 A Contractor/Grantee with gross income from all sources of less than $300,000 in the previous tax year is exempt from the requirements to report Subawards and the Total Compensation of its most highly compensated Executives. 14. Event of Default and Termination. 14.1 Failure to comply with these Federal Provisions shall constitute an event of default under the Contract/Grant and the State of Colorado may terminate the Contract/Grant upon 30 days prior written notice if the default remains uncured five calendar days following the termination of the 30 -day notice period. This remedy will be in addition to any other remedy available to the State of Colorado under the Contract/Grant, at law or in equity. 14.2 Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as follows: 14.2.1 By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal Entity fails to comply with the terms and conditions of a Federal Award; 14.2.2 By the Federal awarding agency or Pass -through Entity with the consent of the Non -Federal Entity, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; 14.2.3 By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -through Entity written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal Awarding Agency or Pass -through Entity determines in the case of partial termination that the reduced or modified portion of the Federal Award or Subaward will not accomplish the purposes for which the Supplemental Provisions for Federal Awards Page 13 of 14 Revised 01.28.25 Federal Award was made, the Federal Awarding Agency or Pass -through Entity may terminate the Federal Award in its entirety; or 14.2.4 By the Federal Awarding Agency or Pass -through Entity pursuant to termination provisions included in the Federal Award. 15. Additional Terms re Payments to Grantee to Supplement Main Terms in Contract. 15.1 Federal Recovery: The closeout of a Federal Award does not affect the right of the Federal Awarding Agency or the State to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the Record Retention Period, as defined below. 15.2 Close -Out: Grantee shall close out this Award within 45 days after the Fund Expenditure End Date shown on the Signature and Cover Page for this Agreement. To complete closeout, Grantee shall submit to the State all deliverables (including documentation) as defined in this Agreement and Grantee's final reimbursement request or invoice. The State will withhold 5% of allowable costs until all final documentation has been submitted and accepted by the State as substantially complete. If the Federal Awarding Agency has not closed this Federal Award within one year and 90 days after the Fund Expenditure End Date shown on the Signature and Cover Page for this Agreement due to Grantee's failure to submit required documentation, then Grantee may be prohibited from applying for new Federal Awards through the State until such documentation is submitted and accepted. Exhibit End Supplemental Provisions for Federal Awards Page 14 of 14 Revised 01.28.25 Exhibit F — Amendment #5 Grant Federal Provisions 1. Applicability of Provisions. 1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in part, with an Award of Federal funds. In the event of a conflict between the provisions of these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments or exhibits incorporated into and made a part of the Grant, the provisions of these Federal Provisions shall control. These Federal Provisions are subject to the Award as defined in S2 of these Federal Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institutions of higher education. 2. Definitions. 2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings ascribed to them below. For a full list of definitions (as of October 1, 2024) under the Uniform Guidance, see 2 CFR 200.1. 2.1.1. "Award" means an award of Federal financial assistance, and the Grant setting forth the terms and conditions of that financial assistance, that a non -Federal Entity receives or administers. 2.1.2. "Entity" means: 2.1.2.1. a non-federal entity; 2.1.2.2. a non-profit organization or for profit organization; 2.1.3. "Executive" means an officer, managing partner or any other employee in a management position. 2.1.4. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient as described in 2 CFR 200.1 2.1.5. "Grant" means the Grant to which these Federal Provisions are attached. 2.1.6. "Grantee" means the party or parties identified as such in the Grant to which these Federal Provisions are attached. Grantee also means Subrecipient. 2.1.7. "Non -Federal Entity" means a State, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a Federal Award as a Recipient or a Subrecipient. 2.1.8. "Nonprofit Organization" organization, that: 2.1.8.1. Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest; 2.1.8.2. Is not organized primarily for profit; and 2.1.8.3. Uses net proceeds to maintain, improve, or expand the organization's operations; and Page 1 of 8 Version 12-2024 Ex_Fed Provisions Grant_91 12-24A Exhibit F — Amendment #5 2.1.8.4. Is not an 1HE. 2.1.9. "OMB" means the Executive Office of the President, Office of Management and Budget. 2.1.10. "Pass -through Entity" means a recipient or subrecipient that provides a Subaward to a Subrecipient (including lower tier subrecipients) to carry out part of a Federal program. The authority of the pass -through entity under this part flows through the Subaward agreements between the pass -through entity and subrecipient. 2.1.11. "Recipient" means the Colorado State agency or institution of higher education identified as the Grantor in the Grant to which these Federal Provisions are attached. 2.1.12. "Subaward" means an award provided by a pass -through entity to a Subrecipient to contribute to the goals and objectives of the project by carrying out part of a Federal award received by the pass -through entity. The term does not include payments to a contractor, beneficiary or participant. 2.1.13. "Subrecipient" means an entity that receives a subaward from a pass - through entity to carry out part of a Federal award. The term subrecipient does not include a beneficiary or participant. A subrecipient may also be a recipient of other Federal awards directly from a Federal agency. Subrecipient also means Grantee. 2.1.14. "System for Award Management (SAM)" means the Federal repository into which an Entity must enter the information required under the Transparency Act, which may be found at http://www.sam.gov. 2.1.15. "Total Compensation" means the cash and noncash dollar value an Executive earns during the entity's preceding fiscal year. This includes all items of compensation as prescribed in 17 CFR 229.402(c)(2). 2.1.16. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252. 2.1.17. "Unique Entity ID" (UEI) is the universal identifier for federal financial assistance applicants, as well as recipients and their direct subrecipients (first tier subrecipients). 2.1.18. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The terms and conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal Award specifically indicate otherwise. 3. Compliance. 3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act and the regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and all applicable Federal Laws and regulations required by Page 2 of 8 Version 12-2024 Ex_Fed Provisions Grant_v1 12-24A Exhibit F — Amendment #5 this Federal Award. Any revisions to such provisions or regulations shall automatically become a part of these Federal Provisions, without the necessity of either party executing any further instrument. The State of Colorado, at its discretion, may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 4. System for Award Management (SAM) and Unique Entity ID Requirements. 4.1. SAM. Subrecipient must obtain a UEI but are not required to fully register in Sam.gov. Subrecipient shall maintain the currency of its information in SAM until the Subrecipient submits the final financial report required under the Award or receives final payment, whichever is later. Subrecipient shall review and update SAM information at least annually after the initial registration, and more frequently if required by changes in its information. 4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its Recipient, and shall update Subrecipient's information at http://www.sam.gov at least annually after the initial registration, and more frequently if required by changes in Subrecipient's information. 5. Total Compensation. 5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly compensated Executives for the preceding fiscal year if: 5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and 5.1.2. In the preceding fiscal year, Subrecipient received: 5.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 5.1.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 5.1.2.3. The public does not have access to information about the compensation of such Executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or g 6104 of the Internal Revenue Code of 1986. 6. Reporting. 6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to SAM and to the Recipient as required in this Exhibit. No direct payment shall be made to Subrecipient for providing any reports required under these Federal Provisions and the cost of producing such reports shall be included in the Grant price. The reporting requirements in this Exhibit are based on guidance from the OMB, and as such are subject to change at any time by OMB. Any such changes shall be automatically incorporated into this Grant and shall become part of Subrecipient's obligations under this Grant. 7. Effective Date and Dollar Threshold for Reporting. Page 3 of 8 Version 12-2024 Ex_Fed Provisions Grant_v112-24A Exhibit F — Amendment #5 7.1. Reporting requirements in 58 below apply to new Awards as of October 1, 2010, if the initial award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award modifications result in a total Award of $30,000 or more, the Award is subject to the reporting requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or more, but funding is subsequently de -obligated such that the total award amount falls below $30,000, the Award shall continue to be subject to the reporting requirements. 7.2. The procurement standards in 59 below are applicable to new Awards made by Recipient as of December 26, 2015. The standards set forth in 511 below are applicable to audits of fiscal years beginning on or after December 26, 2014. 8. Subrecipient Reporting Requirements. 8.1. Subrecipient shall report as set forth below. 8.1.1. To SAM. A Subrecipient shall report the following data elements in SAM for each Federal Award Identification Number (FAIN) assigned by a Federal agency to a Recipient no later than the end of the month following the month in which the Subaward was made: 8.1.1.1. Subrecipient Unique Entity ID; 8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds transfer (EFT) account; 8.1.1.3. Subrecipient parent's organization Unique Entity ID; 8.1.1.4. Subrecipient's address, including: Street Address, City, State, Country, Zip + 4, and Congressional District; 8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria in S4 above are met; and Subrecipient's Total Compensation of top 5 most highly compensated Executives if the criteria in 54 above met. 8.1.2. To Recipient. A Subrecipient shall report to its Recipient, upon the effective date of the Grant, the following data elements: 8.1.2.1. Subrecipient's Unique Entity ID as registered in SAM. 9. Primary Place of Performance Information, including: Street Address, City, State, Country, Zip code + 4, and Congressional District. Procurement Standards. 9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and applicable regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through 200.327 thereof. 9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be Page 4 of 8 Version 12-2024 Ex_Fed Provisions Grant_v1 12-24A Exhibit F — Amendment #5 included in all subawards including all contracts and purchase orders for work or products under this award. 9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a political subdivision of the State, its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients are subject to the regulations implementing "Never contract with the enemy" in 2 CFR part 183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to exceed $50,000 during the period of performance, are performed outside the United States and its territories, and are in support of a contingency operation in which members of the Armed Forces are actively engaged in hostilities. 9.5. Prohibition on certain telecommunications and video surveillance equipment or services (2 CFR 200.216). Subrecipient is prohibited from obligating or expending loan or grant funds on certain telecommunications and video surveillance services or equipment pursuant to 2 CFR 200.216. 10. Access to Records. 10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient's records and financial statements as necessary for Recipient to meet the requirements of 2 CFR 200.332 (Requirements for pass -through entities), 2 CFR 200.300 (Statutory and national policy requirements) through 2 CFR 200.309 (Modification to period of performance), 2 CFR 200.337 (Access to Records) and Subpart F -Audit Requirements of the Uniform Guidance. 10.2. A Subrecipient must collect, transmit, and store information related to this Subaward in open and machine-readable formats (2 CFR 200.336). 11. Single Audit Requirements. 11.1. If a Subrecipient expends $1,000,000 or more in Federal Awards during the Subrecipient's fiscal year, the Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501. 11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in Page 5 of 8 Version 12-2024 Ex_Fed Provisions Grant_v1 12-24A Exhibit F — Amendment #5 accordance with 2 CFR 200.507 (Program -specific audits). The Subrecipient may elect to have a program -specific audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of Recipient. A program -specific audit may not be elected for research and development unless all of the Federal Awards expended were received from Recipient and Recipient approves in advance a program -specific audit. 11.1.2. Exemption. If a Subrecipient expends less than $1,000,000 in Federal Awards during its fiscal year, the Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 (Relation to other audit requirements), but records shall be available for review or audit by appropriate officials of the Federal agency, the State, and the Government Accountability Office. 11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for the audit required by Subpart F of the Uniform Guidance and ensure it is properly performed and submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements, including the schedule of expenditures of Federal awards in accordance with 2 CFR 200.510 (Financial statements) and provide the auditor with access to personnel, accounts, books, records, supporting documentation, and other information as needed for the auditor to perform the audit required by Uniform Guidance Subpart F -Audit Requirements. 12. Required Provisions for Subrecipient with Subcontractors. 12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient, Subrecipients shall include all of the following applicable provisions; 12.1.1. For agreements with Subrecipients - Include the terms in the Grant Federal Provisions Exhibit (this exhibit) 12.1.2. For contracts with Subcontractors - Include the terms in the Contract Federal Provisions Exhibit. 13. Certifications. 13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis. 2 CFR 200.415. Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to the State at the end of the Award that the project or activity was completed or the level of effort was expended. If the required level of activity or effort was not carried out, the amount of the Award must be adjusted. 14. Exemptions. Page 6 of 8 Version 12-2024 Ex_Fed Provisions Grant_v112-24A Exhibit F — Amendment #5 14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural person, unrelated to any business or non-profit organization he or she may own or operate in his or her name. 14.2. A Subrecipient with gross income from all sources of less than $300,000 in the previous tax year is exempt from the requirements to report Subawards and the Total Compensation of its most highly compensated Executives. 15. Event of Default and Termination. 15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if the default remains uncured five calendar days following the termination of the 30 -day notice period. This remedy will be in addition to any other remedy available to the State of Colorado under the Grant, at law or in equity. 15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as follows: 15.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non - Federal Entity fails to comply with the terms and conditions of a Federal Award; 15.2.2. By the Federal awarding agency or Pass -through Entity with the consent of the Non -Federal Entity, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; 15.2.3. By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -through Entity written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal Awarding Agency or Pass -through Entity determines in the case of partial termination that the reduced or modified portion of the Federal Award or Subaward will not accomplish the purposes for which the Federal Award was made, the Federal Awarding Agency or Pass -through Entity may terminate the Federal Award in its entirety; or 15.2.4. By the Federal Awarding Agency or Pass -through Entity pursuant to termination provisions included in the Federal Award 16. Additional Federal Requirements. 16.1. Whistle Blower Protections 16.1.1. An employee of a subrecipient must not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or body described in paragraph (a)(2) of 41 U.S.C. 4712 information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a Page 7 of 8 Version 12-2024 Ex_Fed Provisions Grant_v1 Exhibit F — Amendment #5 violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant. The subrecipient must inform their employees in writing of employee whistleblower rights and protections under 41 U.S.C. 4712. See statutory requirements for whistleblower protections at 10 U.S.C. 4701, 41 U.S.C. 4712, 41 U.S.C. 4304, and 10 U.S.C. 4310. Page 8 of 8 Version 12-2024 Ex_Fed Provisions Grant_v112-24A Houstan Aragon From: Sent: To: Subject: Attachments: Good Afternoon Louise, Daniel Chapman Friday, September 5, 2025 12:42 PM Esquibel - CDPS, Louise; BOCC Contracts RE: IMPORTANT NOTICE re: CY26 Crime Victim Services (CVS) Grant Program Funds Application CY 2026 Budget Without Match DC.pdf; CY 2026 Exhibit D - Statement of Work (VOCA) DC.pdf We've received approval from the Weld County Board of County Commissioners to accept the VOCA funding award. As requested, I am attaching the Exhibit D Amended Statement of Work and Exhibit E Budget Without Match documents, and have uploaded the example timesheet into Zoomgrants, and ensured that our contacts are up to date in Zoomg-ants. Our agency's most recent audit is available at https:J/www.vweld.gov/Government/Departments/F _nance-and-Admin istration/Accounting-Department/Annual- Report/2024-Annual-Report. I don't believe that it has been emailed to the address you supplied in the email, but I am not exactly sure how to do that since it's just a link. Can you provide any guidance on what I need to do there, or if there is anything else I am missing? Thank you, Sergeant Daniel Chapman Weld County Sher ff's Office 1950 O St, Greeley, CO 80631 dchapman@co.weld.co.us From: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Sent: Thursday, August 14, 2025 10:00 AM To: Daniel Chapman <dchapman@weld.gov>; Rusty Williams <rwilliams@weld.gov>; BOCC Contracts <BOCC- Contracts@weld.gov> Subject: IMPORTANT NOTICE re: CY26 Crime Victim Services (CVS Grant Program Funds Application This Message Is From an External Sender This email was sent ay someone outside Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. I am pleased to inform you that in its final review of grant applications during the Funding Meeting, the Crime Victim Services Advisory Board (CVSAB) recommended your project for funding up to the amount of $57,282 in VOCA funds. This recommendation will become final only upon completion of the grant agreement and receipt of required approvals and signatures at the Colorado Department of Public Safety. 1 Over 230 applications were submitted for the CY26 funding opportunity, with requests totaling almost double the available funding. When making funding decisions, the CVSAB considered the applicant's eligibility, organizational capacity, prioritized expenses, and the project's alignment with the review criteria and the Board's funding philosophy. Please see this video with a message from OVP's Unit Manager Kelly Kissel!. IMPORTANT REQUIRED NEXT STEPS (Please save this email for future reference): In order to move forward with creating your grant agreement, please review the following information on required actions: • We have attached your original application for reference to aid you in the creation of your new Exhibit D: Statement of Work and Exhibit E: Budget, based on your award amount. • Complete Exhibit E: Budget (attached) While the Board was not able to fully fund your request, you can use the recommended funds (up to $57,282) to support the aspects of your program that your agency prioritizes. You can only include expenses that were requested in your original application budget. • Complete Exhibit D: Statement of Work (attached) L; Please copy the activities from your original application into the attached Exhibit D as appropriate. Please edit the information based on what you will be including in your new revised Budget Exhibit E. For example, do not include activities that will not be supported by the grant funds awarded. Complete the services charts based on the awarded funds, as well. Prorate this information based on what you were awarded, not what you applied for. Lastly, please review the Project Officials listed in ZoomGrants under the "Project Overview" Tab and let us know if any updates need to be made to your Project Off cials - this is extremely important as they will receive all future emails regarding your award, including an email from Docusign when it is time to sign your grant agreement. In addition to the Exhibits, there are other documents that are required for contracting. Please upload all required attachments in ZoomGrants under the "Documents" Tab. • Sample Timesheet(s) for personnel • If your agency has not already done so, please email your agency's most recent audi+ or financial review and management letter to cdps dcj audits@state.co.us. The attached Exhibits must be completed and emailed to me, and any additional documents requested must be uploaded under the "Documents" tab in ZoomGrants by 5:00 pm on September 8, 2025. Failure to meet deadlines may result in a delayed project start date. If you are interested in receiving more detailed feedback on areas of your application that could be improved in the future, please email me with open times in September or October. Please note that because of the tight timeline our office is under to complete this back -and -forth process and create grant agreements, these appointments may need to take place later this year. We appreciate your patience. As you will be working directly with me to complete this process, please email me any questions to louise.esquibel@state.co.us. 2 Congratulations on your grant award! Attachments: Original Application Exhibit D: Statement of Work Exhibit E: Budget Timesheet sample Louise Esquibel, MPA SASP Administrator / Grant Manager / she/her/hers Division of Criminal Justice, Office for Victims Programs 700 Kipling St. Denver, CO 80215 P 303.239.4402 F 303.239.5743 I Cell 720.591.4626 louise.esquibel®Kate.co.us I https://www.coloraclo.gov/pacific/dc1/ovp COLORADO Division of Criminal Justice Department of Pub'ic Safety The State of Colorado is committed to providing equitable access to our services to all Coloradans. View the Accessibility, Interpretation Et Translation Support page. To report digital accessibility barriers or request accommodations, complete the CDPS Issue Reporting, Accommodation and Translation Request Webform and/or email: cdps.ovoconnect®state.co.us. Contract Form Entity Information Entity Name* Entity ID* COLORADO DEPARTMENT OF @00004256 EARLY CHILDHOOD Contract Name* COLORADO DEPARTMENT OF EARLY CHILDHOOD (PROMOTING SAFE AND STABLE FAMILIES (PSSF) AMENDMENT #5) Contract Status CTB REVIEW Q New Entity? Contract ID 9923 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* AMENDMENT #5. PROMOTING SAFE AND STABLE FAMILIES (PSSF). FFY 2025 FUNDING Si 78,033.00 FOR A TOTAL OF $898,165.00. NEW EXPIRATION DATE: 9/30/26. RELATED TO TYLER# 2021-2549, TYLER# 2022-1662, TYLER# 2022-2689, TYLER# 2023-2544, TYLER# 2024-2546 Contract Description 2 PA IS ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 09/16/2025. Contract Type* Department AMENDMENT HUMAN SERVICES Amount* $178,033.00 Renewable * NO Automatic Renewal Grant IGA Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Requested BOCC Agenda Date * 09/24/2025 Due Date 09/20/2025 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date 07/30/2026 Committed Delivery Date Renewal Date Expiration Date" 09/30/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 09/17/2025 09/18/2025 09/18/2025 Final Approval BOCC Approved Tyler Ref # AG 092425 BOCC Signed Date Originator SADAMS BOCC Agenda Date 09/24/2025 Hello