HomeMy WebLinkAbout20251565.tiffResolution
Approve Contract for Cancer Screening and Diagnostic Services for Women's
Wellness Connection Program, and Authorize Chair to Sign — Brighton Community
Hospital Association, dba Intermountain Health Platte Valley Hospital
Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
Whereas, the Board has been presented with a Contract for Cancer Screening and
Diagnostic Services for the Women's Wellness Connection Program between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and Brighton
Community Hospital Association, dba Intermountain Health Platte Valley Hospital,
commencing June 1, 2025, and ending May 31, 2027, with further terms and conditions
being as stated in said contract, and
Whereas, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
Now, therefore, be it resolved by the Board of County Commissioners of Weld County,
Colorado, that the Contract for Cancer Screening and Diagnostic Services for the
Women's Wellness Connection Program between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Health and Environment, and Brighton Community Hospital
Association, dba Intermountain Health Platte Valley Hospital, be, and hereby is,
approved.
Be it further resolved by the Board that the Chair be, and hereby is, authorized to sign
said contract.
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2025-1565
HL0058
Contract for Cancer Screening and Diagnostic Services for Women's Wellness
Connection Program — Brighton Community Hospital Association, dba Intermountain
Health Platte Valley Hospital
Page 2
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Resolution, on motion duly made and seconded, by the following vote on
the 9th day of June, A.D., 2025, nunc pro tunc June 1, 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppier: Aye
Kevin D. Ross: Aye
Approved as to Form:
Bruce Barker, County Attorney
Attest:
Esther E. Gesick, Clerk to the Board
2025-1565
H L0058
Corrhfac+ Laq5q1
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CONTRACT WITH INTERMOUNTAIN HEALTH PLATTE VALLEY HOSPITAL FOR
DIAGNOSTIC IMAGING SERVICES FOR WOMEN'S WELLNESS CONNECTION PROGRAM
DEPARTMENT: PUBLIC HEALTH AND ENVIRONMENT DATE: JUNE 1, 2025
PERSON REQUESTING: JASON CHESSHER, EXECUTIVE DIRECTOR
SHAUN MAY, PHS DIVISION DIRECTOR
Brief description of the problem/issue:
The Women's Wellness Connection (WVVC) grant provides free breast- and cervical -cancer screening for Weld
County residents who are uninsured or under -insured. To deliver these services, Weld County must contract
with a qualified imaging partner that accepts VVWC vouchers and bills at Medicare -allowable rates.
Intermountain Health Platte Valley Hospital (PVH), located in Brighton, has agreed to serve as that provider
under the attached two-year agreement. This contract will improve accessibility for our South County WWC
patients.
What options exist for the Board?
• Approve the contract as presented.
• Decline to approve the contract.
Consequences: Approval will ensure continued VVWC screening capacity for eligible residents and
protect grant funding tied to service delivery. Declining the contract would leave a gap in critical cancer -
screening access, jeopardize reimbursement revenue, and delay early detection for low-income
patients
Impacts: Timely breast and cervical cancer screening saves lives, reduces long-term treatment costs,
and advances the overall program goals. The partnership with PVH expands the geographic reach of
services and strengthens our VVWC navigation network, directly benefiting women who might otherwise
forgo preventive care.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Services are reimbursed on a fee -for -service basis at Medicare -allowable rates and are 100% covered
by the Colorado Department of Public Health and Environment (CDPHE) VVWC grant; no County
general -fund dollars are required.
Recommendation: I recommend approval to place this contract on a future BOCC agenda for formal
consideration.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck
Scott K. James
Jason S. Maxey
Lynette Peppier
Kevin D. Ross
Una email
2025-1565
-\U)5'?C
Karla Ford
From:
Sent:
To:
Cc:
Subject:
I approve
Thank you
Perry Buck
Tuesday, June 3, 2025 11:12 AM
Karla Ford
Scott James; Kevin Ross; Jason Maxey; Lynette Peppier
Re: Please Reply - WWC Intermountain Imaging
Sent from my iPhone
On Jun 3, 2025, at 10:11 AM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
<i mage003. j pg>
Karla Ford
Office Manager & Executive Assistant
Board of weld County Commissioners
Desk: 970-400-4200/970-400-4228
P.O. Box 758, 1150 O St., Greeley, CO 80632
<i mage004. p ng>
<image005.png>
IMPORTANT: This electronic transmission and any attached documents or other writings are
intended only for the person or entity to which it is addressed and may contain information that is
privileged, confidential or otherwise protected from disclosure. If you have received this
communication in error, please immediately notify sender by return e-mail and destroy the
communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Jason Chessher <Chessher@weld.gov>
Sent: Tuesday, June 3, 2025 9:37 AM
To: Karla Ford <kford@weld.gov>
Cc: Bill Fritz <bfritz@weld.gov>; Shaun May <smay@weld.gov>; Jill Scott <jscott@weld.gov>; Cheryl
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Approve
** Sent from my iPhone **
Scott James
Tuesday, June 3, 2025 10:21 AM
Karla Ford
Perry Buck; Kevin Ross; Jason Maxey; Lynette Peppier
Re: Please Reply - WWC Intermountain Imaging
Scott K. James
Weld County Commissioner, District 2
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended
only for the person or entity to which it is addressed and may contain information that is privileged, confidential or
otherwise protected from disclosure. If you have received this communication in error, please immediately notify
sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any
action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
On Jun 3, 2025, at 10:11 AM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
<image003.jpg>
Karla Ford
Office Manager & Executive Assistant
Board of Weld County Commissioners
Desk: 970-400-4200/970-400-4228
P.O. Box 758, 1150 0 St., Greeley, CO 80632
<image004.png>
1
Karla Ford
From:
Sent:
To:
Subject:
Jason Maxey
Tuesday, June 3, 2025 10:17 AM
Kevin Ross; Karla Ford; Perry Buck; Scott James; Lynette Peppler
Re: Please Reply - WWC Intermountain Imaging
I approve.
Thank you,
Jason S. Maxey
Weld Commissioner, District 1
Get QutloQl< for iOS
From: Kevin Ross <kross@weld.gov>
Sent: Tuesday, June 3, 2025 10:13:16 AM
To: Karla Ford <kford@weld.gov>; Perry Buck <pbuck@weld.gov>; Scott James <sjames@weld.gov>; Jason Maxey
<jmaxey@weld.gov>; Lynette Peppier <Ipeppler@weld.gov>
Subject: Re: Please Reply - WWC Intermountain Imaging
Approve
Kevin Ross
From: Karla Ford <kford@weld.gov>
Sent: Tuesday, June 3, 2025 10:11:08 AM
To: Perry Buck <pbuck@weld.gov>; Scott James <sjames@weld.gov>; Kevin Ross <kross@weld.gov>; Jason Maxey
<jmaxey@weld.gov>; Lynette Peppler <Ipeppler@weld.gov>
Subject: Please Reply - WWC Intermountain Imaging
Please advise if you support recommendation and to have department place on the agenda.
J
COUNTY, CO
Karla Ford
Office Manager & Executive Assistant
Board of Weld County Commissioners
Desk: 970-400-4200/970-400-4228
P.O. Box 758, 1150 O St., Greeley, CO 80632
Join Our Team
Karla Ford
From:
Sent:
To:
Subject:
I'm ok with this
Lynette Peppier
Tuesday, June 3, 2025 10:18 AM
Jason Maxey; Kevin Ross; Karla Ford; Perry Buck; Scott James
Re: Please Reply - WWC Intermountain Imaging
Lynette Peppier
Weld County Commissioner, District 3
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
970.400-4205 (Office)
970-305-7243 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Jason Maxey <jmaxey@weid.gov>
Sent: Tuesday, June 3, 2025 10:17:16 AM
To: Kevin Ross <kross@weld.gov>; Karla Ford <kford@weld.gov>; Perry Buck <pbuck@weld.gov>; Scott James
<sjames@weld.gov>; Lynette Peppier <Ipeppler@weld.gov>
Subject: Re: Please Reply - VJWC Intermountain Imaging
I approve.
Thank you,
Jason S. Maxey
Weld Commissioner, District 1
Get Outtook for i0S
From: Kevin Ross <kross@weld.gov>
Sent: Tuesday, June 3, 2025 10:13:16 AM
To: Karla Ford <kford @weld.gov>; Perry Buck <pbuck@weld.gov>; Scott James <sjames@weld.gov>; Jason Maxey
<jmaxey@weld.gov>; Lynette Peppier <Ipeppler@weld.gov>
Subject: Re. Please Reply - WWC Intermountain Imaging
1
COUNTY, CO
Karla Ford
From:
Sent:
To:
Subject:
Approve
Kevin Ross
Kevin Ross
Tuesday, June 3, 2025 10:13 AM
Karla Ford; Perry Buck; Scott James; Jason Maxey; Lynette Peppier
Re: Please Reply - WWC Intermountain Imaging
From: Karla Ford <kford@weld.gov>
Sent: Tuesday, June 3, 2025 10:11:08 AM
To: Perry Buck <pbuck@weld.gov>; Scott James <sjames@weld.gov>; Kevin Ross <kross@weld.gov>; Jason Maxey
<jmaxey@weld.gov>; Lynette Peppier <Ipeppler@weld.gov>
Subject: Please Reply - WWC Intermountain Imaging
Please advise if you support recommendation and to have department place on the agenda.
Zitt'1`861,,,f;
Karla Ford
Office Manager & Executive Assistant
Board of Weld County Commissioners
Desk: 970-400-4200/970-400-4228
P.Q. Box 758, 1150 Q St., Greeley, CO 80632
g3
Join Our Team
•
IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
From: Jason Chessher <jchessher@weld.gov>
Sent: Tuesday, June 3, 2025 9:37 AM
To: Karla Ford <kford@weld.gov>
Cc: Bill Fritz <bfritz@weld.gov>; Shaun May <smay@weld.gov>; Jill Scott <jscott@weld.gov>; Cheryl Pattelii
<cpattel li @weld.gov>
Subject: WWC Intermountain Imaging
t
Contract for Women's Wellness Connection (WWC)
This agreement is made by and between Brighton Community Hospital Association d/b/a Intermountain
Health Platte Valley Hospital ("Contractor") and the Board of Weld County Commissioners ("Weld
County") (the "Agreement").
WHEREAS, Weld County is an agency of state and a body politic and corporate which desires to
contract with Contractor to provide certain medical services to patients covered through the Women's
Wellness Connection ("WWC") grant program;
WHEREAS, WWC is a grant program offered by the State of Colorado which offers free breast and
cervical cancer screenings to individuals with limited or no health insurance who meet certain Federal
Poverty Level, gender and age criteria; and
WHEREAS, Contractor is qualified to provide such medical services.
NOW THEREFORE, in consideration of the promises and covenants contained herein, the parties
hereby agree as follows:
I. Scope of Agreement
Contractor shall provide the following professional services, (hereinafter "Services") as in the
manner set forth in the Scope of Services, attached hereto and incorporated herein as Attachment
A.
II. Term
This Agreement shall commence on June 1, 2025, and shall expire on May 31, 2027 (the "Initial
Term"). Contract may renew at the end of the term for an additional one (1) year term with
written approval of both parties unless terminated by either party. The Initial Term along with the
additional one-year term shall herein be defined as the "Term".
III. Schedule of Payment
Weld County agrees to pay Contractor in a manner set forth in the Scope of Services, annexed
hereto and incorporated herein as Attachment A.
The parties acknowledge and agree that all payments to Contractor specified in this Agreement
have been determined through good -faith and arm's length bargaining and are consistent with
what the parties reasonably believe to be within fair market value for the WWC eligible services
provided by Contractor, unrelated to the volume or value of any referrals or business generated
between the parties. The parties understand and agree that nothing in this Agreement is intended
to require, nor requires, nor provides payment or benefit of any kind (directly or indirectly) for,
the referral of individuals or business to either party by the other party, and neither party shall
require or encourage their health and health -related professionals to refer patients to the other
party (or to any other entity or person).
IV. Contractor Status
It is the expressed intent of the parties that the Contractor is an individual Contractor and not the
agent or employee of Weld County and that:
Page 1 of 11
2025-WELDC-57547
A. Contractor shall satisfy all tax and other governmentally imposed responsibilities including, but
not limited to, payment of state, federal and social security taxes, unemployment taxes,
worker's compensation and self-employment taxes. No federal, state or local taxes of any kind
shall be withheld or paid by Weld County;
B. Neither Contractor nor its employees are entitled to unemployment insurance, employer fringe
benefits, workers' compensation benefits or any other benefit of any type from Weld County;
C. Contractor does not have the authority to act for Weld County, or to bind Weld County in any
respect whatsoever, or to incur any debts or liabilities in the name of or on behalf of Weld
County;
D. Contractor has and hereby retains control of and supervision over the performance of
Contractor's obligations hereunder and control over any persons employed by Contractor for
performing the Services hereunder;
E. Contractor shall be solely responsible for all physical injuries or death to its agents, servants, or
employees or to any person or damage to any property sustained during its operations and work
on the project under this agreement resulting from any act or omission or commission or error
in judgment of any of its officers, trustees, employees, agents.
F. Contractor acknowledges that it is not required to work exclusively for Weld County; nor is
Weld County required to use Contractor's services;
G. All services are to be performed solely at the risk of the Contractor, and the Contractor shall
take all precautions necessary for the proper and sole performance thereof; and
H. Contractor will not combine its business operations in any way with Weld County's business
operations and each party shall maintain their operations as separate and distinct.
I. Contractor agrees that during the Term of this Agreement, the staff employed to provide
Services to Weld County patients hereunder will be and remain (i) duly licensed, certified,
registered and/or otherwise qualified to provide such Services, as verified through Contractor's
credentialing process in accordance with applicable federal, state and local laws; and (ii)
competent and fit to perform the Services hereunder, as assessed through Contractor's
privileging process.
V. Indemnification of Parties
Each party to this Agreement shall indemnify and hold the other harmless from any and all
claims, demands, causes of action, judgments, or additional costs and expenses arising from or
out of any negligent act or omission of either party to this Agreement, or its agents or employees,
while in the performance of its obligations under this Agreement. Each party shall immediately
notify the other party in writing of any such claim or potential claim for which indemnification
may be sought.
VI. Insurance:
A. During the Term of this Agreement and any extensions thereof, the parties shall each be
responsible to obtain and maintain, at their own expense, the following minimum insurance
coverages and limits (which may be satisfied by a combination of primary and excess or
umbrella insurance policies or through a program of self-insurance, or a combination
thereof), to cover their respective duties under this Agreement, including without limitation:
Page 2 of 11
2025-WELDC-57547
a. Comprehensive general liability insurance with minimum limits of one million
dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) annual
aggregate for losses resulting from Services provided under this Agreement. Such
coverage shall include broad form blanket contractual liability coverage, and
coverage for personal injury, bodily injury and property damage and, if applicable,
products liability, as well as completed and ongoing operations. Contractor's
General Liability policy shall be endorsed to provide Intermountain Health additional
insured status.
b. Worker's compensation insurance in full compliance with the statutory requirements
of the states in which services are to be performed or a claim may be presented. and
employer's liability insurance for employee illness, bodily injuries and death, with
minimum limits of $1,000,000 bodily injury for each accident, $1,000,000 for each
employee, and $1,000,000 bodily injury for each disease.
VII. Notice:
The Contractor and Weld County hereby designate the business addresses specified below as the
places where all notices, from one such party to the other, shall be delivered or to which they shall
be mailed. Any notice to be given hereunder shall be deemed given when sent by Certified Mail.
A. Notices to Weld County shall be addressed to:
Weld County
Attn: President/CEO
1555 North 17. Avenue
Greeley, CO 80631
B. Notices to Contractor shall be addressed to:
Brighton Community Hospital Association d/b/a Intermountain Health Platte Valley
Hospital
1600 Prairie Center Parkway
Brighton, CO 80601
Attn: President
With a copy to:
Intermountain Health
Legal Department
500 Eldorado Boulevard, Suite 4300
Broomfield, CO 80021
C. If either party changes its address during the Tenn herein, it shall so advise the other party in
writing, addressed as herein provided. Any notice thereafter required to be given shall be sent
by Certified Mail to such new address.
D. Nothing in this section shall be deemed to serve as a waiver of any requirements for the
service of notice or process in the institution of an action or proceeding as provided by law,
including the Civil Practice Law and Rules.
Page 3 of 11
2025-WELDC-57547
VIII. Termination
Either party may terminate this Agreement with thirty (30) days' prior written notice to the other
party of intent to terminate without cause. The parties shall deal with each other in good faith
during the 30 -day period after any notice of intent to terminate without cause has been given.
IX. General Terms and Conditions
A. Non-exclusive Nature
This Agreement does not grant Contractor an exclusive privilege or right to supply Services
to Weld County. Weld County makes no representations or warranties as to a minimum or
maximum procurement of Services hereunder.
B. Entire Agreement
This Agreement constitutes the entire Agreement between Weld County and Contractor with
respect to the Services covered in this Agreement. The provisions contained herein shall
supersede or replace any conflicting or additional provisions which may be contained in any
other writing or document.
C. Ownership of Intellectual Property
The Contractor hereby acknowledges and agrees that Weld County will have complete and
full ownership, including publishing rights, of all data, research, studies, information,
analyses, conclusions and any other intellectual property compiled or developed by
Contractor in the course of performing his or her duties pursuant to this Agreement, herein
known as Intellectual Property. Contractor hereby agrees to maintain Intellectual Property as
"Proprietary and Confidential Information" according to terms and conditions found within
Attachment A of this Agreement, entitled "Confidentiality Agreement".
D. Conflict of Interest
1. The Contractor agrees that, at the time of contracting, they have no interest and shall not
acquire any interest, direct or indirect, that would conflict with the performance of the
Services hereunder. The Contractor further warrants that, in the performance of this
Agreement, they currently do not and shall not employ any person having any such
known interests.
2. Contractor shall advise Weld County if a conflict of interest arises in the future. Upon
learning of a conflict of interest situation, the Contractor shall submit to Weld County a
full disclosure statement setting forth the details that create the conflict of interest.
Contractor shall then refrain from participating in the particular services until Weld
County, in writing either (1) agrees to the continuation of such services, or (2) terminates
this Agreement. Any willful violation of this section constitutes misconduct on the part of
the Contractor and shall serve as grounds for immediate termination of this Agreement.
3. Contractor acknowledges that Weld County maintains and operates under several
agreements with the State of Colorado and warrants that no conflict of interest exists in
the performance of this Agreement with any of Weld County agreements with the State
of Colorado.
E. HIPAA Compliance
Contractor will make commercially reasonable efforts to ensure that any Service provided
under this Contract by Contractor will reflect Weld County's compliance with all applicable
HIPAA requirements. Any act of non-compliance with this provision shall be grounds for
Page 4 of 11
2025-WELDC-57547
immediate termination of this Agreement.
Patient Information Privacy and Security Requirement. The parties agree to comply with the
Health Information Technology for Economic and Clinical Health Act of 2009 (the "HITECH
Act"), the Administrative Simplification Provisions of the Health Insurance Portability and
Accountability Act of 1996, as codified at 42 U.S.C.A. §1320d et seq. ("HIPAA") and any
current and future regulations promulgated under the HITECH Act or HIPAA, including
without limitation the federal privacy regulations contained in 45 C.F.R. Parts 160 and 164
(the "Federal Privacy Regulations"), the federal security standards contained in 45 C.F.R.
Parts 160, 162 and 164 (the "Federal Security Regulations"), and the federal standards for
electronic transactions contained in 45 C.F.R. Parts 160 and 162 (the "Federal Electronic
Transaction Regulations"), all as may be amended from time to time, and all collectively
referred to herein as "HIPAA Requirements." The parties further agree to comply with all
Colorado privacy and security requirements.
If either party is requested to disclose confidential or protected information concerning the
services provided herein, that party shall promptly notify the other party and shall cooperate
if the other party seeks a protective order or other appropriate remedy to prevent disclosure of
the confidential or protected information.
F. Certification Regarding Debarment
Pursuant to Executive Order 12549, Contractor certifies by submission of this Agreement that
neither it nor its principals have been convicted of or had a civil judgment rendered against
them for commission of a fraud or a criminal offense in connection with obtaining,
attempting to obtain or performing a Federal, State or local transaction and neither it nor its
principals is debarred, suspended, proposed for debarment or declared ineligible from
participation in a transaction by any Federal, State or local department or agency.
Each party certified that neither it nor any of its providers/staff performing services pursuant
to this Agreement is an "Ineligible Person/Entity," which is defined for purposes of this
Agreement to mean an entity that (i) is debarred, suspended or otherwise excluded from
Medicare, Medicaid and/or any other applicable federal or state healthcare program (42
U.S.C. §1320-7(a)); or (ii) has been convicted of a criminal offense that falls within the ambit
of 42 U.S.C. §1320-7(a), but has not been excluded, debarred, suspended, or otherwise
declared ineligible. A party shall promptly notify the other party upon receipt of any notice,
whether or not official, that the party or any of its providers/staff providing services pursuant
to this Agreement have become or may become an Ineligible Person/Entity during the Term
of this Agreement. Each party agrees that upon notice that any of its providers or staff has
been, or may be, debarred, suspended, or excluded, the party will promptly remove that
provider or staff member from providing services pursuant to this Agreement.
G. Governing Law
This Agreement shall be deemed executed in the State of Colorado, regardless of the domicile
of the Contractor, and shall be construed and interpreted in accordance with, and its
performance governed by, the laws of the State of Colorado.
H. Independent Contractors
The relationship between Contractor and Weld County is that of independent contractor in
order to offer patient Services. Contractor shall supply all personnel at its own expense.
Contractor shall not be deemed to be, nor shall it represent itself as an employee, partner or
Page 5 of 11
2025-WELDC-57547
joint venture (or construed as an employer -employee) of Weld County. No employee or
officer of Contractor shall supervise Weld County employees or providers nor shall Weld
County supervise employees or providers of Contractor. The employees and providers of
Contractor are not entitled to worker's compensation benefits under the Weld County's
worker's compensation coverage. Upon request by Weld County, Contractor agrees to
provide confirmation that Contractor's employees and providers are covered by Contractor's
worker's compensation. Contractor shall be solely responsible for payment of federal and
state income tax that may arise from monies earned under this Agreement. Weld County will
not withhold or make payments for social security, make unemployment or disability
insurance contributions or obtain Workers Compensation insurance on Contractor's behalf.
Contractor agrees that during the Term of this Agreement, the clinicians employed or
contracted by Contractor who provide services will: (i) be duly licensed, certified, and/or
otherwise qualified to provide WWC eligible services in the State of Colorado; and (ii)
furnish services in accordance with all relevant federal, state, and local laws and regulations,
including, but not limited to, non-discrimination laws.
Weld County shall be responsible for the overall administration and management of
Contractor and/or its staff furnishing Services to Weld County's patients on behalf of Weld
County. Weld County's Chief Medical Office (CMO) or Weld County's CMO appointed
designee will monitor, evaluate, and oversee the daily provision of WWC eligible services by
contractor and its clinicians, including whether such clinicians are fumishing WWC eligible
services consistent with the terms and conditions of this Agreement, the prevailing standards
of care and any Weld County clinical policies, protocols and/or procedures applicable to the
WWC eligible services provided hereunder, and will report to Weld County's Chief Medical
Officer (CMO) or Weld County's CMO's appointed designee, including any identified
deficiencies or concerns. Weld County's CMO or Weld County's CMO appointed designee
will report to contractor any identified deficiencies or concerns that require corrective action
and/or could result in suspension or removal.
I. Use of Confidential Information
i. Unless otherwise agreed to in writing by the other party, each party agrees to maintain in
confidence, and shall keep confidential, all confidential information of the other party
obtained while performing the services described herein, whether received intentionally
or inadvertently, and shall not disclose any such information to (i) any person other than
those persons employed by or directly affiliated with each party who are actively and
directly participating in the services described herein; or (ii) as may be required by law or
compelled by deposition, interrogatory, subpoena, civil investigative demand or similar
legal process, or any governmental entity entitled to disclosure of the same.
ii. Contractor and Weld County acknowledge and agree that either party shall not, at any
time, during or after the Term of this Agreement, purposely access, use, reveal or disclose
PHI to any persons outside of Contractor or the Practice, except as may be required in the
course of providing the services under the terms of this Agreement, or as required by
federal, state or local law. As an integral part of the terms and conditions of this
Agreement, the parties further understand that their obligations concerning the protection
of and the confidentiality of PHI is related to the entire PHI that the parties may acquire
through their Agreement. The parties understand that unauthorized use or disclosure of
PHI may result in the termination of this Agreement and such other action as required or
appropriate under federal, state or local law.
Page 6 of 11
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iii. Contractor shall prepare, maintain and provide to Weld County programmatic and
financial records and other data (as defined by Weld County) necessary for Weld County
to meet its applicable federal reporting requirements related to this Agreement and/or the
provision of WWC eligible services under this Agreement. Such reports and data shall be
prepared and maintained in an accurate and timely manner and in accordance with (a)
applicable state and federal laws and regulations including, but not limited to applicable
confidentiality requirements of HIPAA; (b) plan billing, reimbursement, and
administrative requirements; and (c) applicable Weld County policies and procedures.
J. Governmental Compliance
i. The parties will each comply with all applicable statutes, laws, rules, regulations,
licenses, certificates, and authorizations of any governmental body or authority in
the performance or carrying out of its obligations under this Agreement, including
but not limited to so-called fraud and abuse laws (e.g., the False Claims Act, the
Anti -Kickback Statute, the Civil Monetary Penalties law, and the Physician Self -
Referral law ("Stark")). This Agreement shall be subject to amendments of the
applicable laws and regulations relating to the subject matter of this Agreement. In
the event any amendment to the applicable laws and regulations creates an
inconsistency with the terms of this Agreement, the parties shall use their best
efforts to accommodate both the terms and intent of this Agreement and such
amendments.
ii. Each party shall be solely responsible for obtaining and maintaining all necessary
licenses, accreditation, certifications, authorizations and/or permits for its applicable
employees, personnel and operations.
iii. Contractor shall obtain back -ground checks, based on contractor's established back-
ground check policy and procedure, for all employees, providers, volunteers and
approved contractors, as may be required by state and federal law.
iv. The parties acknowledge that nothing in this Agreement restricts, or is intended to
restrict, either party's ability, if it chooses, to enter into agreements with other
providers or suppliers of comparable goods, items, or services, or with other donors.
v. The independent clinical judgment of all health professional employed by or under
contract with either party shall not be impeded in any manner. Each of the parties
recognizes and agrees that each party's health professionals who perform services
on its behalf, whether as employees or as independent contractors, shall have sole
and complete discretion, subject to any valid restriction(s) imposed by participation
in a managed care plan, to refer patients to any and all provider(s) based upon the
health professional's clinical judgment and the best interests of the patient. Nothing
in this Agreement requires, or is intended to require, or provides payment or benefit
of any kind (directly or indirectly) for, the referral of individuals or business to
either party by the other party.
vi. The parties acknowledge that all patients have the freedom to choose (and/or request
referral to) any provider of services and the parties shall advise patients of such
Page 7 of 11
2025-WELDC-57547
right, subject to any valid restriction(s) imposed by participation in a managed care
plan.
K. Record Retention and Access and Audit
i. Consistent with the requirements of 45 CFR Part 75 and the Health Center Program
Compliance Manual, Contractor shall prepare and maintain financial records and
reports, supporting documents, statistical records, and all other books, documents,
papers or other records related and pertinent to this Agreement for a period of three
(3) years from the date this Agreement expires or is terminated. If an audit,
litigation, or other action involving the records is started before the end of the three
(3) year period, Contractor agrees to maintain the records until the end of the three
(3) year period or until the audit, litigation, or other action is completed, whichever
is later. Contractor shall make available to Weld County, the Department of Health
and Human Services (DHHS), the Health Resources and Services Administration
(HRSA) and the Comptroller General of the United States, or any of their duly
authorized representatives, upon appropriate notice, access to such financial
records, reports, books, documents, and papers as may be necessary for audit,
examination, excerpt, transcription, and copy purposes, for as long as such records,
reports, books, documents, and papers are retained. This right also includes timely
and reasonable access to contractor's personnel for the purpose of interview and
discussion related to such documents. Contractor shall, upon request, transfer
identified records to the custody of DHHS or HRSA when either DHHS or HRSA
determine that such records possess long term retention value.
Page 8 of 11
2025-WELDC-57547
Signature Page for Contract for Women's Wellness Connection (WWC) between Brighton
Community Hospital Association d/b/a Intermountain Health Platte Valley Hospital (Contractor) and
Board of Weld County Commissioners (Weld County)
IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign this
Agreement.
Brighton Community Hospital
Association dba Intermountain
Health Platte Valley Hospital
kyle Gehseirt
Kurt Gensert (May 28, 2025 10:09 MDT)
(Signature)
Kurt Gensert
(Print Name)
Board of Weld County Commissioners
Weld County, Colorado
Perry L :f ck, Chair JUN- 0.9-2025
ATTEST: � fC j° 6
Clerk44804 a 4*
CNO & Interim President By:
(Title)
05/28/2025
(Signature Date)
2025-WELDC-57547
Deputy Clerk to the Board
Page 9 of 11
205 -1505
Attachment A — To Contract for Women's Wellness Connection (WWC)
Weld County agrees to:
Identify patients that are eligible for Women's Wellness Connection (WWC) for breast services
(mammography screening, breast ultrasound, diagnostic mammography, breast biopsy)
Issue voucher to the WWC eligible patient listing approved services that patient will present to
the contractor at the time of services
• Fax the WWC voucher and the diagnostic imaging order to Contractor
• Assist to connect eligible patients with Contractor for Contractor to set appointment.
• Conduct any required tracking or follow up care
• Weld County will remit payment only for services authorized on the voucher issued and defined
on the WWC Reimbursable Services and Procedure List which is located at the following
website:https: //cancerplan.colorado.gov/help-for-grantees/health-navigation-and-clinical-
services/health-navigation-and-clinical-services
Payment will be made to Contractor 45 days after receipt of monthly billing statements.
Contractor's Responsibilities
Services
Contractor will accept vouchers issued by Weld County identifying the WWC eligible patient and
the list of approved services patients are eligible to receive.
Contractor will schedule appointments for patients eligible for WWC breast services
(mammography screening, breast ultrasound, diagnostic mammography, breast biopsy), and as
determined by the Weld County issued voucher.
Contractor agrees to notify and advise patients of services not covered under the WWC program
and advise the patient of the uncovered costs before the service is performed.
Billing and Reimbursement
Contractor will directly bill Weld County for eligible patients receiving Women's Wellness
Connection (WWC) for breast services (mammography screening, breast ultrasound, diagnostic
mammography, breast biopsy).
Contractor will send monthly billing statements for eligible services for the previous month of
eligible services performed to: Weld County 1555 North 17`h Avenue, Greeley, Colorado 80631
OR electronically to: health-ap@weld.gov
Contractor agrees to accept the reimbursement provided by the WWC program of approved
Medicare allowable rates shown in the WWC Reimbursable Services and Procedure List for each
service which is located at the following website: https://cancerplan.colorado.gov/help-for-
grantees/health-navigation-and-clinical-services/health-navigation-and-clinical-services
Contractor must not bill clients for any related costs associated with the WWC breast services
(mammography screening, breast ultrasound, diagnostic mammography, breast biopsy) for which
the WWC voucher was issued
Contractor agrees to accept the reimbursement provided by WWC program as payment in full.
Page 10 of 11
2025-WELDC-57547
Reporting
Contractor will submit the patient's report via electronic interface transfer directly into the
patient's Weld County electronic health record or manually (via fax) to Weld County's medical
records, the radiology and any lab reports for biopsies to the referring Weld County provider
and/or Weld County's WWC Navigator within 14 days. Weld County medical records staff will
transfer the report(s) into the patient's health record.
Page 11 of 11
2025-WELDC-57547
Contract Form
Entity Information
Entity Name* Entity ID*
INTERMOUNTAIN HEALTH PLATTE @00049612
VALLEY HOSPITAL
Contract Name* Contract ID
CONTRACT WITH INTERMOUNTAIN HEALTH PLATTE 9547
VALLEY HOSPITAL FOR DIAGNOSTIC IMAGING
SERVICES FOR WOMEN'S WELLNESS CONNECTION Contract Lead
BFRITZ
Contract Status
CTB REVIEW
❑ New Entity?
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CONTRACT WITH INTERMOUNTAIN HEALTH PLATTE VALLEY HOSPITAL FOR DIAGNOSTIC IMAGING SERVICES FOR
WOMEN'S WELLNESS CONNECTION
Contract Description 2
Contract Type* Department
AGREEMENT HEALTH
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Email
CM-Health@weld.gov
Department Head Email
CM -Health- Does Contract require Purchasing Dept. to be
DeptHead@weld.gov included?
Requested BOCC Agenda Due Date
Date* 06/05/2025
06/09/2025
Will a work session with BOCC be required?*
NO
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
04/01/2027
Committed Delivery Date
Renewal Date
Expiration Date*
06/01/2027
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
06/03/2025 06/04/2025 06/05/2025
Final Approval
BOCC Approved Tyler Ref #
AG 060925
BOCC Signed Date Originator
BFRITZ
BOCC Agenda Date
06/09/2025
Hello