HomeMy WebLinkAbout20251314.tiffRecord of Proceedings
Minutes
Board of County Commissioners
Weld County, Colorado
Wednesday, May 14, 2025
The Board of County Commissioners of Weld County, Colorado, met in regular session
in full conformity with the laws of the State of Colorado at the regular place of meeting in
the Weld County Administration Building, Greeley, Colorado, May 14, 2025, at the hour
of 9:00 a.m.
• Roll Call: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Perry L. Buck, Chair
Commissioner Scott K. James, Pro-Tem
Commissioner Jason S. Maxey
Commissioner Lynette Peppler — Excused
Commissioner Kevin D. Ross — Excused
Also present:
Acting Clerk to the Board, Houstan Aragon
County Attorney, Bruce Barker
Controller, Rusty Williams
el Minutes: Commissioner Maxey moved to approve the below listed Minutes of the
Board of County Commissioners meeting, as printed. Commissioner James seconded
the motion and it carried unanimously.
1. Minutes from April 30, 2025
• Amendments to Agenda: Commissioner Maxey moved to amend the Agenda to
insert the below listed item under 'Presentations and Proclamations' as item #1.
Seconded by Commissioner James, the motion carried unanimously.
Commissioner James moved to approve the agenda, as amended. Seconded by
Commissioner Maxey the motion carried unanimously.
1. Roosevelt Roughriders Day, 2025 Future Farmers of America (FFA) Dairy
Evaluation Team State Championship — May 14, 2025
• Consent Agenda: Commissioner Maxey moved to approve the Consent Agenda, as
printed. Commissioner James seconded the motion and it carried unanimously.
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Presentations and Proclamations:
1. a Roosevelt Roughriders Day, 2025 Future Farmers of America (FFA) Dairy
Evaluation Team State Championship — May 14, 2025: Commissioner James
read the proclamation for the record. Brent Hopkins and Jasmine Zuniga, team
advisors, thanked the Board for their recognition and highlighting the importance
of dairy cattle farming and the evaluation team. He shared his memorable
experiences with being a team member years ago and now guiding the upcoming
youth as part of the foundation of agriculture. He further stated the team will be
attending the 2025 National FFA Convention held in Indianapolis, Indiana. Dakota
Bernard, Maylin Bernard, Marcus Gardner, and Ella Stirewalt introduced
themselves for the record. Commissioner James shared his experience as the first
FFA Officer for Valley High School years ago, indicated the transferrable skills and
knowledge gained from that experience that has allowed him to be the leader he
is for Weld County today. Likewise, Commissioner Maxey shared stories near and
dear to him as a child who grew up on a dairy farm. The Board congratulated the
team and wished them the best of luck at Nationals. (Clerk's Note: The group
gathered for a photo opportunity.)
2. a Recognition of Service, Weld County Sheriff's Office — Van Duvall:
Steve Reams, Weld County Sheriff, highlighted Van Duvall's career, which
spanned thirty-two (32) years as a deputy in the Court Services Unit. He described
him as being a personable and consistent individual who represented the Sheriff's
Office with professionalism and dignity. Sheriff Reams shared his `Don't quit'
attitude is attributed to Mr. Duvall's perseverance throughout his career, and a
recent and very challenging health concern. Van Duval thanked all those who have
played a role guiding his 32 -year career, serving his community throughout, and
expressed his heart -felt gratitude for his family who have sacrificed for the duration
of his tenure with Weld County. The Board extended their appreciation for the
sacrifice of Mr. Duvall and his family to allow for his public service to the citizens
of Weld County as a law enforcement officer for more than three (3) decades,
congratulated him on his retirement, and wished him the best in his future
endeavors. Chair Buck read the certificate for the record. (Clerk's Note: The group
gathered for a photo opportunity.)
Warrants:
1. El General Warrants: Commissioner James moved to approve the General
Warrants, as printed. Commissioner Maxey seconded the motion and it carried
unanimously.
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Bids:
1. El Approve Bid #B2500018, Chipseal Oil Supply — Department of Public
Works: Toby Taylor, Purchasing Department, stated staff recommends selecting
the lowest bidder who met specifications, Black Rock Material and Supply, LLC,
for a total amount of $635,932.12. Commissioner Maxey moved to approve said
bid. The motion was seconded by Commissioner James and it carried
unanimously.
2. IR Reject Bid #B2500064, Concrete — Department of Public Works: Mr. Taylor
reviewed staffs request to reject all bids and rebid at a later date.
Commissioner James moved to reject said bid, per staff's request. The motion was
seconded by Commissioner Maxey and it carried unanimously.
3. Ei Present Bid #B2500047, Weld County Comprehensive Plan — Department
of Planning Services: Mr. Taylor stated seven (7) bids were received and staff
will make a recommendation on June 9, 2025.
4. El Present Bid #B2500059, Budget and Annual Comprehensive Financial
Report (ACFR) Publishing Software — Finance Department: Mr. Taylor stated
five (5) bids were received and staff will make a recommendation on a future date
yet to be determined.
5. a Present Bid #B2500069, 2025 Annual Culvert Supply — Department of
Public Works: Mr. Taylor stated two (2) bids were received and staff will make a
recommendation on May 28, 2025.
6. IR Present Bid #B2500073, Washed Rock and Squeegee Supply —
Department of Public Works: Mr. Taylor stated three (3) bids were received and
staff will make a recommendation on May 28, 2025.
7. a Present and Approve Emergency Bid #B2500070, 2025 Structural Steel
Supply (H -Pile and Stringers) — Department of Public Works: Mr. Taylor
explained the proposed bid is concerning structural H -Pile and Steel Stringers, and
indicated three (3) bids were received, of which, the lowest bidder, Constructors
International, Inc., meets specifications, for a total amount of $142,397.50. He
stated, due to the rapid increase of steel prices and the vendor's pricing guarantee
through May 20, 2025, the department seeks emergency approval by waiving the
10 -day review period as indicated in Code. Commissioner Maxey moved to
approve said bid on an emergency basis. The motion was seconded by
Commissioner James and it carried unanimously.
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New Business — General:
1. a Consider Purchase Agreement for Proprietary Sole Source Integra
Software Solution for Election Poll Worker and Inventory Management and
Authorize Chair to Sign — Soch, Inc.: Mr. Taylor stated the Clerk and Recorder's
Office desires to purchase software to provide Poll Worker and Inventory
Management services for the Elections Division. He indicated Integra Software
provided by Soch, Inc., is the recommended solution as permissible by Item #28
under Section 5-4-80.A of the Weld County Code. Mr. Taylor noted the pricing
related to contract years 2025-2027. Commissioner James moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Maxey and it carried unanimously.
2. a Consider Contract ID #9149 Individual Provider Contract for Purchase of
Foster Care Services in a Foster Care Home and Authorize Chair to Sign —
Anthony and Kathy Camarillo: Jamie Ulrich, Director of the Department of
Human Services, stated the contract is for a fully certified kinship foster care home
located in Greeley, Colorado. Commissioner Maxey moved to approve said
contract and authorize the Chair to sign. The motion was seconded by
Commissioner James and it carried unanimously.
3. a Consider Contract ID #9441 Individual Provider Contract for Purchase of
Foster Care Services in a Foster Care Home and Authorize Chair to Sign —
Daniel and Jennifer Lefforge: Ms. Ulrich stated the contract is for a provisional
kinship foster care home located in Fort Lupton, Colorado. Commissioner James
moved to approve said contract and authorize the Chair to sign. The motion was
seconded by Commissioner Maxey and it carried unanimously.
4. a Consider Temporary Closure of Vista View Drive Between Sandstone
Drive and Dehning Way: Amy Mutchie, Department of Public Works, stated the
closure will begin on May 19, 2025, and go through May 22, 2025, for patching
operations within a subdivision. She stated the detour route is paved and all local
traffic will be accommodated to minimize disruptions. Commissioner Maxey moved
to approve said temporary closure. The motion was seconded by
Commissioner James and it carried unanimously.
5. a Consider Extension to Temporary Closure of County Road 17 Between
County Roads 6 and 8: Ms. Mutchie requested, on behalf of Thalle Construction
and the City of Thornton, to extend the closure of County Road (CR) 17 between
CRs 6 and 8 to complete the installation of a 42 -inch transmission line, for an
additional two (2) weeks through June 6, 2025. She indicated there were delays
due to supply chain issues and inclement weather. Commissioner James moved
to approve said extension. The motion was seconded by Commissioner Maxey
and it carried unanimously.
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6. IR Consider Contract ID #9289 Sole Source Supply Agreement for Dust
Suppression and Road Stabilization Products and Authorize Chair to Sign —
EnviroTech Services, LLC: Mr. Taylor stated the Department of Public Works
desires to purchase RoadSaver Durablend and BaseBind products for dust
mitigation on gravel roads from EnviroTech Services, LLC. He indicated the vendor
is the only supplier of these proprietary products, therefore, has been deemed a
sole source vendor, as permissible by Item #28 under Section 5-4-80.A of the Weld
County Code. Mr. Taylor noted the cost for RoadSaver Durablend will not exceed
the amount of $330,000.00, and BaseBind will not exceed the amount of
$149,500.00; therefore, he stated staff recommends awarding for a total amount
not to exceed $479,500.00. Commissioner Maxey moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by
Commissioner James and it carried unanimously.
7. a Consider Contract ID #9429 Memorandum of Agreement for Temporary
Construction Easement for County Road 76 Improvements Project, Between
County Roads 29 and 31, and Authorize Chair to Sign — Daniel Bradford and
Catherine Dunihoo: Mike Bedell, Department of Public Works, stated the
agreement is for the purchase of a temporary construction easement, for the
amount of $931.00, as part of forthcoming road improvements associated with
transitioning the road from gravel to being paved. Commissioner Maxey moved to
approve said agreement and authorize the Chair to sign. The motion was
seconded by Commissioner James and it carried unanimously.
8. IR Consider Permit Application and Report of Changes Form to Register a
Manager, and Authorize Chair to Sign — Circle K Stores, Inc., dba Circle K
Store #2709846: Bruce Barker, County Attorney, gave a brief overview of the
establishment's location, stated this property changes managers annually, and
indicated staff has no concerns and recommends approval. Commissioner James
moved to approve said permit application and form, and authorize the Chair to
sign. The motion was seconded by Commissioner Maxey and it carried
unanimously.
9. E Consider Biennial Renewal Application for Fermented Malt Beverage
and Wine Off -Premises (County) License, and Authorize Chair to Sign —
Circle K Stores, Inc., dba Circle K Store #2709846: Mr. Barker stated this is the
same location as the previous item of business and staff recommends approval.
Commissioner Maxey moved to approve said biennial renewal application and
authorize the Chair to sign. The motion was seconded by Commissioner James
and it carried unanimously.
Public Comment: No public comments were offered.
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Let the Minutes reflect that the above and foregoing actions were attested to and
respectfully submitted by the Clerk to the Board. There being no further business, this
meeting was adjourned at 9:36 a.m.
The Board of County Commissioners of Weld County, Colorado, approved the above
and foregoing Minutes, on motion duly made and seconded, by the following vote on the
28th day of May, A.D., 2025:
Perry L. Buck, Chair: Aye
Scott K. James, Pro-Tem: Aye
Jason S. Maxey: Aye
Lynette Peppler: Aye
Kevin D. Ross: Aye
Attest:
Esther E. Gesick, Clerk to the Board
2025-1314
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