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Home My WebLink About20250436.tiffResolution Approve Victims of Crime Act (VOCA) Grant Application for Bilingual Advocate Unit, and Authorize Sheriffs Office to Electronically Submit Whereas, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and Whereas, the Board has been presented with a Victims of Crime Act (VOCA) Grant Application for the Bilingual Advocate Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Victims Programs, with further terms and conditions being as stated in said application, and Whereas, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. Now, therefore, be it resolved by the Board of County Commissioners of Weld County, Colorado, that the Victims of Crime Act (VOCA) Grant Application for the Bilingual Advocate Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office of Victims Programs, be, and hereby is, approved. Be it further resolved by the Board that Sonja Kohlgraf, Sheriff's Office, be, and hereby is, authorized to electronically submit said application. The Board of County Commissioners of Weld County, Colorado, approved the above and foregoing Resolution, on motion duly made and seconded, by the following vote on the 12th day of February, A.D., 2025: Perry L. Buck, Chair: Aye Scott K. James, Pro-Tem: Aye Jason S. Maxey: Aye Lynette Peppler: Aye Kevin D. Ross: Aye Approved as to Form: Bruce Barker, County Attorney Attest: Esther E. Gesick, Clerk to the Board cc SG(Sx/oc/sx), Ac T(c.P/aw/cD) 03 /2L/25 2025-0436 SO0046 Cv�lva6-I 907L BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2026 Victims of Crime Act (VOCA) grant application request DEPARTMENT: Weld County Sheriffs Office DATE: 1/29/2025 PERSON REQUESTING: Patrol Sgt. Dan Chapman, Sonja Kohlgraf, WCSO Finance Manager Brief description of the problem/issue: The WC Sheriffs Office requests approval to submit the 2026 Crime Victim Services Funding application for VOCA funds to ongoingly support the Bilingual Victim's Advocate in the Victim Services Unit. The application is requesting $67,918.00, which will cover 60% salary and 58% fringe benefit of the Bi-Lingual Advocate staff member. The application amount is slightly higher than the 2025 grant award which was $62,196.14. This is approximately a 9% increase, which would account for a potential 3% cost of living increase and for CY2026, a step increase for the Bilingual advocate. The application needs to be submitted via the ZoomGrants portal and its deadline is 3/17/2025. A copy of the application is attached for your review. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the approval of the 2025 VOCA grant application for $67,918.00 and have Sgt. Chapman submit the application with supporting grant documents electronically in ZoomGrants. • Deny the grant application. This will lead to either increased general fund dollars of a reduction of services in the Victim Services program for the Sheriffs Office. • Schedule a work session to discuss further. 2025-0436 7A Z SO 0V}lo Recommendation: Authorize the approval of the 2026 VOCA grant application for $67,918.00. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck Scott K. James Jason S. Maxey Lynette Peppier Kevin D. Ross _.t Crime Victim Services Funding Opportunity APPLICATION Released: anuary 21, 2025 Grant Period: January 1, 2026 to December 31, 2026 Applicants must upload the application and all required attachments into ZoomGrants and submit no later than 11:59 pm on March 17, 2025. Please read the Announcement and Application Instructions for the CY 2026 Crime Victim Services (CVS) Grant Pro ram Funds prior to completing the application. Colorado Department of Public Safety Division of Criminal Justice Office for Victims Programs For more information, contact: Office: 303.239.5719 Email: cvsgrants®state.co.us CVS Funding Opportunity Webpago ZoomGrants For accommodations, including requesting this information in an alternate format, please contact the Office for Victims Programs at (303) 239-5719 or cdps.ovpconnect statu.co.us. CY 2026 Crime Victim Services (CVS) Grant Program Funds Application Agency Name: Project Title: Bilingual Advocate Unit For more information on each source of funding including: the purpose areas, eligibility for funding criteria, match requirements and unallowable costs/activities, refer to the Appendix in the Application Instructions. C� VOCA C S.T.O.P. VAWA SASP In order to receive Victims of Crime Act (VOCA) funds, the applicant agency must be in compliance with the following requirements: - Grant -funded services will be provided to crime victims free of charge. - The applicant agency provides direct victims services to crime victims and is operated by a public agency or nonprofit organization, or a combination of both. - The applicant agency has a history of providing victim services (at least two years) OR has substantial funding from non-VOCA sources (i.e. VOCA funds cannot represent more than 75% of an agency's budget) - The applicant agency uses volunteers OR is submitting a VOCA Volunteer Requirement Waiver along with their application. See the Attachments Section of the Application for more details. - The applicant agency assists victims in accessing and applying for victim compensation. Is your agency in compliance with the VOCA Requirements? r Yes No Page 1of15 Updated: 01/2025 Select the option(s) that best describes the project you are applying for. You may select more than one type. The project types listed below are not a complete list of the types of projects that are able to receive VOCA funds, but include the most common project types. If you don't see an option that your project identifies with, please contact us at cvsQrants@state.co.us for help before filling out the application. ❑ Child Advocacy Center Services for Communities Impacted by Inequity (If selecting this option, your ❑ project must provide culturally competent services designed to meet the specific needs of the target population) Community -Based Victim Services ❑ Sexual Assault Nurse Examiner (SANE) Court Appointed Special Advocates (CASA) O Hospital Based Victim Services Multidisciplinary Team (Examples include: SART, CCR, MDT, etc.) 5A) Service Delivery Area Systems -Based Victim Services (Law Z Enforcement, District Attorney's Office, Probation) • Other - Must explain in the box below List each county your project provides services to (e.g. Adams, Lincoln, Pueblo). If your project provides statewide services, respond "statewide". Weld L__ Page 2 of 15 Updated: 01 /2025 5B) Organizational Capacity in. Service Delivery Tell us why your agency is qualified to carry out the project. Select all that apply: Organization has experience implementing similar projects successfully ® Subject matter expertise of project staff Strong standing in and relationship to the community served ® Demographics of staff and leadership are representative of the specific cultures served Lived experiences of staff and leadership ® are representative of the community served Organization uses culturally responsive practices Only entity serving this specific -population in service delivery area O Other - Use the narrative box below to add additional qualifications or provide more information on your agency's service delivery capacity Weld County is a large county in Northern Colorado covering over 4000 square miles and encompassing 32 municipalities. According to the 2020 census, Weld County has a diverse population of 328,981. 30% of this population is Hispanic, with 19.3% reporting a language other than English spoken at home. The Weld County Victim Services Unit was founded in 2004 and is comprised of three victim advocates (two of which are bilingual). They serve unincorporated Weld County, Weld County's 10 unincorporated municipalities, and eight of Weld County's incorporated municipalities. This accounts for just over 140,000 Weld County residents that are served by Weld County's Victim Services Unit. 5C) Activities Tell us about your project activities and explain how they meet the specific victim/survivor needs in your community. Project activities should be tied to the expenses requested in your budget. This section should also include: - Information about how project activities and services will be tailored to meet the needs of communities impacted by inequity. - Example Bank for System -Based Agencies - Example Bank for CommuBased Agencies - Information about how your project activities address unique challenges or barriers affecting project implementation (could be created by crime rates, trends, risk factors, location, system, victim types, etc.) The Weld County Victim Services Unit partners with several organizations in and around Weld County which provide a variety of services for victims of crime and others in need. These include Catholic Charities, A Woman's Place, Women in Crisis, several homeless shelters in the region, the Weld County Food Bank, Servicias De La Raza (addressing the needs of Latinos and other underserved and marginalized communities in Colorado), and many others. The Victim Services Unit Page 3 of 15 Updated: 01 /2025 rks hard to maintain these relationships to provide services for victims without incurring cos d County. 5D) Collaboration Tell us how your organization works with other groups and the community to enhance and increase the impact of your project's activities. Select all that apply: Formal or informal partnerships with Formal or informal partnerships (MOUs, culturally specific arm. anizations (MOUs, shared grant proposals, etc.) shared grant proposals, etc.) Cost -sharing initiatives (shared staff, co- locating office spaces, donated office space, etc.) Multi -disciplinary teams (SART, MDT, CCR, etc.) Cross training of other agencies at low or no -cost Other - Use the narrative box below to elaborate or add other initiatives missing from the available options The bilingual advocate's primary duty is to ensure effective intervention for all clients, including those who are Spanish speaking only or with Limited English proficiency. This is accomplished through collaboration with systems -based agencies; Greeley Police Department VSU and the 19th Judicial District Attorney's Office Victim Witness Unit as well as non-profit agencies offering crime specific help; A Woman's Place (local domestic violence shelter), SAVA (sex assault intervention and services), and Life Stories (local child advocacy center). The unit has had success throughout the years establishing trust with those who have a difficult time negotiating the criminal just system due to cultural and language barriers. Page 4 of 15 Updated: 01/2025 ,Table 6A: Crime Types Enter the number of primary victims and secondary victims to be served by grant -funded personnel during the 12 -month project. See Instructions on how to estimate numbers of victims. 252 Child Physical Abuse or Neglect Domestic and/or Family Violence 86 II 15% i Child Sexual Abuse/Assault Adult Sexual Assault Underserved - Violent Crimes 0% Adult Physical Assault (includes Aggravated and Simple Assault) Adults Sexually Abused/Assaulted as Children DUI/DWI Incidents Elder Abuse or Neglect Robbery Survivors of Homicide Victims Underserved - Other Violent Crimes Arson 22% 0 55 0 0 0 0 Bullying (Verbal, Cyber or Physical) Burglary Child Pornography Hate Crime: Racial/Religious/ Gender/Sexual Orientation/Other Human Trafficking: Labor Human Trafficking: Sex Kidnapping (noncustodial) Kidnapping (custodial) Mass Violence (domestic/international) Other Vehicular Victimization Examples: Hit and Run Stalking/Harassment/Menacing Teen Dating Victimization Terrorism (domestic/international) Other (Explain) Other, Nonviolent crimes Identity Theft/Fraud/Financial Crime Other (Explain); Total Unduplicated Victims Estimated to be Served During the Grant Period = 580 Page 5 of 15 Updated: 01 /2025 C'FFIC;iE V,T.MO PRPR,D3.lA' Table 6B: Types of Services Check the service types to be provided by grant -funded personnel only; not your organization as a whole. Type of Service (Continued) Information about the criminal justice process •-•, Other therapy (Includes: traditional, cultural, or alternative healing; art, writing or play therapy, etc.) ❑ Individual counseling ❑, Information about victim rights, how to obtain 1,-l• notifications, etc. ❑ Support groups (facilitated or peer) El Referral to other victim service programs Referral to other services, supports Et resources (Includes: legal, medical, faith -based, address confidentiality, etc.) ❑ Emergency financial assistance Assistance with victim compensation (Includes: providing brochures, gathering necessary documents for an application, completing application, etc.) Victim advocacy/accompaniment to emergency • medical care Victim advocacy/accompaniment to medical forensic exam ©Law enforcement interview advocacy/ accompaniment ❑ Emergency shelter or safe house ❑ Transitional housing Relocation assistance (Includes assistance with obtaining housing) Z Notification of criminal justice events Individual advocacy (Includes: assistance applying for C © Victim impact statement assistance public benefits, return of personal property) Performance of medical or nonmedical forensic exam or interview, or medical evidence collection Assistance with restitution (Includes: assistance in requesting and when collection efforts are not successful) �- ▪ Immigration assistance provided by an advocate (Includes: U -visas, T -Visa, and other immigration relief) Civil legal assistance in obtaining protection or restraining order Intervention with employer, creditor, landlord, or academic institution Civil legal assistance with family law issues (Includes: Custody, visitation or support) ©Child or dependent care assistance - includes coordination of services ❑ Other emergency justice -related assistance Transportation Assistance- includes coordination i-i Immigration assistance provided by an attorney or of services Z Interpreter services paralegal • Crisis intervention '(in -person, includes safety • planning) Hotline/crisis line counseling On -scene crisis response Prosecution interview advocacy/accompaniment • (Includes accompaniment with prosecuting attorney and victim/witness) Law enforcement interview advocacy/ accompaniment ❑! Criminal justice advocacy/accompaniment • Other legal advice and/or counsel Page 6 of 15 Updated: 01 /2025 7A) How will your grant -funded project benefit victims/survivors in your community? (Responses should be project -specific rather than the goats of your organization as a whole.) The Weld County Bilingual Advocate will measure progress by following up with clients and collecting surveys after services] are provided. The unit will strive for satisfaction by providing crisis services in person or by phone 24 hours per day, viewing all police reports to ensure VRA compliance, entering all required VRA required activities into a tracking tabase, and following up with clients to ensure that their needs are met. Additionally, the Bilingual Advocate will attend community events including events that cater to the Spanish speaking community. The Bilingual Advocate will maintain a core of volunteer advocates, and attempt to recruit Spanish speaking volunteer advocates. 7B) What methods will you use to know if your project is providing the benefits you listed above? (check all that apply): ® Client Surveys ]© Client Testimonials ❑ Client -Defined Goals ❑ Listening Sessions / Focus Groups ❑ Partner Agency Surveys Specific Tools (e.g. MOVERS): Other Evaluation Methods: ❑ Pre- and Post -Tests ernal deputy surveys 7C) How will you use the information collected (from the methods above) to improve your project? Information collected will be used to evaluate the services provided by advocates and provide any post -service training, striving for 100% victim satisfaction. Page 7 of 15 Updated: 01/2025 Total 12 -Month Budget For each position being requested, list: the position title, name of the employee (if available), and total number (#) of hours per week this position works for the agency (cannot exceed 40 hours per week). This includes hours paid by your agency from all sources of funding, not only CVS grant funds being requested. In the Additional Funding for Position box, list the funding sources that will support this position in addition to your CVS Grant request. List the actual, anticipated or estimated percentages next to each funding source (e.g. State VALE (25%), Local County Funds (10%) and General Operating Funds (15%). In the Calculation box, detail what is included in the fringe per position (e.g. Fringe consists of health, vision, dental insurance, retirement contribution, payroll fees, FICA, unemployment insurance, and payroll taxes) and any other relevant information related to the request. In the Narrative box, explain the need for the position requested and how it ties to your grant requested project as described in your Activities section. See the Application Instructions for more information to complete your budget. Position 1 . t: Position Title: Bi-Lingual Victim Advocate Employee Name: Lorena Saldivar Total # hours per week position works for the agency (max= 40 hrs): Salary: Annual Budget (12 Months) 40 % to be paid by the Grant $73,550.00 , 60.00% $34,130.00 $23,`8;.x4 Fringe/Benefits: Additional Funding for Position: Calculation: $41,013.00 58.00% he existing 1 FTE position (salary and range) will be funded 59% through VOCA grant funds and 41% from Weld County General fund. $67,917.54 The salary is based on 2025 actual salary plus a step increase of 3% in 2025. The Bi-Lingual Advocate, fluent in Spanish and English, will provide 95% of her time to serving victims of VRA crimes and ensuring VRA notifications and other Page 8 of 15 Updated: 01/2025 OV p o v'c-rrY, P aoq;na s required actions are taken and documented. The Bi-Lingual Advocate collaborates with community partners and enhances service delivery. Fringe benefits are comprised of retirement, FICA, Medicare, Life, Disability and health insurance coverage. This position works full time at 40hrs per week. Alt supplies and operating requests must be specific, itemized costs related to the requested project and cost less than $10,000 per item. List items by major type (e.g., office supplies, computer software, registration fees for training/conferences, rent, phone, etc.). General, non -project related expenses can be supported by indirect funds. In the Calculation box, show us how the total to be paid by the grant was determined and show the basis for the calculation. In the Narrative box, explain the need for the supply and operating expense requested and how it ties to your grant requested project as described in your Activities section. See the Application Instructions for more information to complete your budget. Calculation: Narrative: List Supplies & Operating Expense Total to be Paid by the Grant for 12 Months Page 9 of 15 Updated: 01/2025 OFFICE F o, p " ravel Travel expenses should be itemized by purpose (e.g., mileage to attend training sessions, mileage to transport clients, travel costs to attend conferences, etc.) with mileage, lodging and per diem on separate lines. Tuition and registration fees for conferences should be listed as supplies Et operating expenses, not travel expenses. In the Calculation box, show us how the total to be paid by the grant was determined and show the basis for the calculation including agency mileage, per diem, and actual/estimated hotel rates. In the Narrative box, explain the need for the travel expense requested and how it ties to your grant requested project as described in your Activities section. See the Application Instructions for more information to complete your budget. List Itemized Travel Expense (Transportation, Per Diem, etc.) Narrative: 1N/A ;Add 4 Total to be Paid by the Grant for 12 Months Equipment is defined as a durable, single item costing $10,000 or more with a useful life of over one year. $0.00 In the Calculation box, show us how the total to be paid by the grant was determined and show the basis for the calculation. In the Narrative box, explain the need for the equipment expense requested and how it ties to your grant requested project as described in your Activities section. See the Application Instructions for more information to complete your budget. List Itemized Equipment Cost (durable, single item $10,000 and over) Calculation: Total to be Paid by the Grant for 12 Months $0.00 Page 10 of 15 Updated: 01 /2025 O v Narrative: 1N/A List consultants or independent contractors who will provide services under the proposed grant. Installation costs associated with supplies and operating and/or equipment purchases should be included in the Consultants/Contracts category. Generally, a consultant is an independent contractor or an outside professional who offers their contracted services to the public at large, who controls their own work, does not require training, pays their own taxes, and has their own liability and worker's compensation insurance. Subawards should be included in this section as well. In the Calculation box, show us how the total to be paid by the grant was determined and show the basis for the calculation (estimated number of hours x hourly rate). In the Narrative box, explain the need for the consultant/contractor request and how it ties to your grant requested project as described in your Activities section. Include any additional information about the cost(s) requested you want reviewers to know. See the Application Instructions for more information to complete your budget. List Consultants/Contracts Expense Calculation: Narrative: Hourly Rate of Pay Total to be Paid by the 1 Grant for 12 Months $0.00 Page 11 of 15 Updated. 01/2025 Supplies and Operating Indirect Costs Grant Budget Summary Page 13 of 15 Updated: 01 /2025 direct costs are costs of an organization that are not readily assignable to a particular project, but are necessary to the operation of the organization and the performance of the project. Agencies that have an approved Federal Indirect Cost Rate can use their rate; agencies that do not have a federally approved indirect cost rate, may request up to the De Minimis Rate (15% of the Modified Total Direct Cost). If you do not have a federally negotiated indirect rate, OVP has developed an Indirect Cost Calculator Tool (Excel) to assist you with calculating your 15% de minimis rate. See the Application Instructions for more information on Indirect Costs as some expenses are not allowed in the Indirect Cost Calculation. Indirect Cost Rate % Indirect Cost Rate Calculation Total indirect to be Paid by the Grant for 12 Months Page 12 of 15 Updated: 01 /2025 ECTIMS PROGRAMS $kr _ a 'ter c The project may not be fully funded due to availability of funding. List the specific expenses that are most important to be able to complete the project in order of priority. Be as specific as possible as reviewers use this information to inform funding decisions. If the requested amount is not able to be funded by VOCA, Weld County Victim Services would be required to bring an official request before the Weld County Board of County Commissioners to request the additional funds to cover the bilingual victim advocate's salary and fringe benefits. Additional Info Tell us any additional information that was not included in other Application questions that reviewers should know. NA Page 14 of 15 Updated: 01/2025 0 is eR GRA The application and attachments (listed below) must be uploaded in ZoomGrants under the "Documents" tab by the deadline of 11:59 p.m. on March 17, 2025. Failure to include required attachments may affect funding decisions. Some attachments require you to use a template. Templates can be downloaded using the links below or by using the links in ZoomGrants under the "Documents" tab. Required Attachments for All Applicants ❑ Financial Management Questions (FMQ) - download and save the template to your computer ❑ Application Volunteer Job Description(s) - Applicants must use volunteers in some capacity within their ❑ organization to be eligible for VOCA funding or must submit the VOCA Volunteer Requirement Waiver Additional Required Attachments based on Project -Specifics Organizational Chart - required if requesting personnel. Highlight grant -requested personnel and include new positions that would be added with grant funds as able. ❑ Job Description(s) for grant -funded personnel and personnel used as match - if applicable El Current Federally Negotiated Indirect Cost Rate Agreement - if applicable Page 15 of 15 Updated: 01/2025 Bookmark this page for the fastest, direct access to check your status. Colorado Division of Criminal Justice CY26 Crime Victim Services (CVS) Grant Program CY 2026 Bilingual Advocate Unit (ID: 493127) Amount Requested: $67918.00 Organizational/Agency Information: Submitted - Approved Application Submitted: 2/18/2025 11:10:37 AM Official Decision: Decision Amount: Grant Program Manager: This page will be updated immediately when the Program Administrator for Colorado Division of Criminal Justice makes any changes. ZoomGrants is NOT involved in the decision of any application. Contract Form Entity Information Entity Name* Entity ID* THE DIVISION OF CRIMINAL @00035241 JUSTICE Contract Name * 2026 VOCA GRANT APPLICATION Contract Status CTB REVIEW ❑ New Entity? Contract ID 9076 Contract Lead * SKANETA Contract Lead Email skaneta@weld.gov; skohlgraf@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * VOCA 2026 GRANT APPLICATION TO COVER BI -LINGUAL ADVOCATE IN THE VICTIM SERVICES UNIT FOR 1 YEAR AT 60% SALARY & FRINGE Contract Description 2 Contract Type * APPLICATION Amount* $67,918.00 Renewable* NO Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weld.gov Department Head Email CM-Sheriff- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Due Date Date* 02/06/2025 02/10/2025 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 10/20/2026 Committed Delivery Date Renewal Date Expiration Date* 12/31/2026 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel DONNIE PATCH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 02/06/2025 02/07/2025 02/07/2025 Final Approval BOCC Approved Tyler Ref # AG 021225 BOCC Signed Date Originator SKOHLGRAF BOCC Agenda Date 02/12/2025 Hello