HomeMy WebLinkAbout20252154.tiff Resolution
Approve Amendment#2 to Task Order Contract for Public Health Emergency
Preparedness and Response Program,and Authorize Chair to Sign
Whereas,the Board of County Commissioners of Weld County,Colorado,pursuant to
Colorado statute and the Weld County Home Rule Charter,is vested with the authority of
administering the affairs of Weld County,Colorado,and
Whereas,the Board has been presented with Amendment#2 to the Task Order Contract
for the Public Health Emergency Preparedness and Response Program between the
County of Weld,State of Colorado,by and through the Board of County Commissioners
of Weld County,on behalf of the Department of Public Health and Environment,and the
Colorado Department of Public Health and Environment,commencing upon full execution
of signatures,and ending June 30,2026,with further terms and conditions being as stated
in said amendment,and
Whereas,after review,the Board deems it advisable to approve said amendment,a copy
of which is attached hereto and incorporated herein by reference.
Now,therefore,be it resolved by the Board of County Commissioners of Weld County,
Colorado,that Amendment#2 to the Task Order Contract for the Public Health
Emergency Preparedness and Response Program between the County of Weld,State of
Colorado,by and through the Board of County Commissioners of Weld County,on behalf
of the Department of Public Health and Environment,and the Colorado Department of
Public Health and Environment,be,and hereby is,approved.
Be it Bather resolved by the Board that the Chair be,and hereby is,authorized to sign
said amendment.
The Board of County Commissioners of Weld County,Colorado,approved the above
and foregoing Resolution,on motion duly made and seconded,by the following vote on
the 30th day of July,A.D.,2025:
Perry L.Buck,Chair:Aye
Scott K.James,Pro-Tem:Aye ,WPTH
Jason S.Maxey:Aye •"ti,
Lynette Peppler:Aye I
t(t)
Kevin D.Ross:Aye
Approved as to Form: u
Bruce Barker,County Attorney
Attest:
Esther E.Gesick,Clerk to the Board
(5c/13.F) 2025-2154
.8/2,2/.25 HL0058
Conffrack(1 flc b
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW
PASS-AROUND TITLE:CDPHE FY25-26 Public Health Emergency Preparedness&Response Contract
DEPARTMENT: Public Health and Environment DATE: July 24,2025
PERSON REQUESTING: Jason Chessher,Executive Director
Brief description of the problem/issue:
Enclosed for the Board's review and approval for placement on the agenda is contract amendment#2 between
the Colorado Department of Public Health and Environment(CDPHE)and the Board of County Commissioners
of Weld County for the use and benefit of the Weld County Department of Public Health and Environment
(WCDPHE)for our Public Health Emergency Preparedness&Response program.
This grant enables WCDPHE to plan and train for a variety of population-based disease outbreak emergencies,
including pandemics,bioterrorism and emergent diseases.The preparation also supports mass-dispensing of
vaccines and antibiotics and emphasizes integration of emergency and public health.
Grant funding for 2026 is$233,496,which reflects a 25%reduction compared to 2025.One grant funded position
will be eliminated to align program costs with reduced grant funding. The term for this contract amendment is
from August 1,2025,to June 30,2026,in the amount of$233,496 all of which is federal funding.
What options exist for the Board?
1. Approve the Grant Contract
2. Decline the Grant Contract
Consequences:
Approving and signing this contract amendment will allow WCDPHE to receive funding to continue
performing public health and epidemiological investigations,improve public health surveillance,and ensure
that emergency preparedness and response activities continue in Weld County.
Impacts:
If this contract is not approved,WCDPHE will not receive external funding to provide support for the
program.The program would likely be eliminated entirely,which would impact our ability to conduct
epidemiological investigations,disease outbreaks,and emergency response in Weld County.
Costs(Current Fiscal Year/Ongoing or Subsequent Fiscal Years): 2026 projected county cost is
$0,assuming a grant funded position is eliminated.
Recommendation: I recommend approval to place this item on a future Board agenda for formal consideration.
2025-2154
7/30
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L.Buck
Scott K.James w,r►
Jason S.Maxey 7111
Lynette Peppier
Kevin D.Ross uv
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1!�_SAM*Gov®
WELD, COUNTY OF
Unique Entity ID CAGE/NCAGE Purpose of Registration
MKKXT9U9MTV5 4KEF9 All Awards
Registration Status Expiration Date
Active Registration Jul 2,2026
Physical Address Mailing Address
11500ST 11500ST
Greeley,Colorado 80631-9596 Greeley,Colorado 80631-9596
United States United States
Doing Business as Division Name Division Number
(blank) (blank) (blank)
Congressional District State/Country of Incorporation URL
Colorado 08 (blank)/(blank) https://www.weld.gov/Home
Registration Dates
Activation Date Submission Date Initial Registration Date
Jul 3,2025 Jul 2,2025 Oct 9,2006
Entity Dates
Entity Start Date Fiscal Year End Close Date
Jan 1,1861 Dec 31
Immediate Owner
CAGE Legal Business Name
(blank) (blank)
Highest Level Owner
CAGE Legal Business Name
(blank) (blank)
Executive Compensation
Registrants in the System for Award Management(SAM)respond to the Executive Compensation questions in accordance with Section 6202 of
P.L.110-252,amending the Federal Funding Accountability and Transparency Act(P.L.109-282).This information is not displayed in SAM.It is
sent to USAspending.gov for display in association with an eligible award.Maintaining an active registration in SAM demonstrates the registrant
responded to the questions.
Proceedings Questions
Registrants in the System for Award Management(SAM.gov)respond to proceedings questions in accordance with FAR 52.209-7,FAR 52.209-9,
or 2.C.F.R.200 Appendix XII.Their responses are displayed in the responsibility/qualification section of SAM.gov.Maintaining an active
registration in SAM.gov demonstrates the registrant responded to the proceedings questions.
Active Exclusions Records?
No
I authorize my entity's non-sensitive information to be displayed in SAM public search results:
Yes
Business Types
Entity Structure Entity Type Organization Factors
U.S.Government Entity US Local Government (blank)
LJULUblyI I CI IVell/pe IL,4,11 tr-mor-v....4,-.4.1_,mrva-,4 11:1041.JUr/AUL/C
Socio-Economic Types
Chockthe registraots Reps&Certs,if preseot,ceder FAR 52.212-3 or FAR 52.219-1 to deteenine if the entity is an SBA-certified HUBZonesmall
business coecern.Additional seralt business information nay bo found io tho SBA's Dynamic Small B0000 Search if the enhty coespleted the
SBA supplemental pages during registration.
Government Types
U.S.Local Government
County
Accepts Credit Card Payments Debt Subject To Offset
No No
EFT Indicator CAGE Code
0000 4KEF9
Electronic Business
1150 0 Street
Chris D'Ovidio Greeley,Colorado 80631
United States
Ryan Rose 1150 0 Street
Greeley,Colorado 80631
Government Busieess
United States
1150 0 Street
Chris D'Ovidio Greeley,Colorado 80631
United States
Ryan Rose 1150 0 Street
Greeley,Colorado 80631
United States
NAICS Codes
Primary NAICS Codes NAICS Title
Yes 921190 Other General Government Support
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FOR SUBRECIPIENTS ONLY
This is a supporting document for Contract Number:2026*0060 Amendment#2
The updated information provided here does not modify the original contract or original task order in any way.The
information provided here informs the grantee of updated items that are required under 2 CFR 200.332.
Data Required by 2 CFR 200.332(All pass through entities must ensure that every subaward is clearly identified to
the subrecipient as a subaward and includes the following information at the time of the subaward.If any of these
data elements change,the changes are to be reflected in subsequent subaward modification.When some of this
information is not available,the pass-through entity must provide the best available information when some of the
information below is unavailable.A pass-through entity must provide the unavailable information when it is
obtained.):
A. Subrecipient name(which must match the name associated with its unique entity identifier):
Shown in Contractor box on cover page of original contract and subsequent modifications.
B. Subrecipient's unique entity identifier:MKKXT9U9MTV5
C. Federal Award Identification Number(FAIN):NU9OTU000029
D. Federal Award Date(when Federal award was signed by authorized official of the Federal
awarding agency):TBD
E. Subaward Period of Performance Start and End Date:Start date shown on cover page of original
contract and end date shown on cover page of original contract,as updated by any subsequent
modifications.
F. Subaward Budget Period Start and End Date:Start date shown on cover page of original contract
and end date shown on cover page of original contract,as updated by any subsequent
modifications.
G. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient:
Shown on Budget Exhibit in column matching this contract modification.
H. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including
the current financial obligation:Shown on cover page of this contract modification and on Budget
Exhibit.
I. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity:
Shown on cover page of this contract modification and on Budget Exhibit.
J. Federal award project description,as required to be responsive to the Federal Funding
Accountability and Transparency Act(FFATA):This funding program aims to strengthen the
capacity and capability of state,tribal,local,and territorial(STLT)public health systems to
prepare for,respond to,and recover from public health threats and emergencies.
K. Name of Federal awarding agency,pass-through entity,and contact information for the awarding
official of the Pass-through entity:TBD
L. Assistance Listing number and Title;93.069 Public Health Emergency Preparedness
M. Identification of whether the award is R&D:No
N. Indirect cost rate for the Federal award(including if the de minimis rate is charged)per§200.414:
Shown on Budget Exhibit as indicated by indirect rate and amount.
Ver 10/2024
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STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
CONTRACT AMENDMENT#2
SIGNATURE AND COVER PAGE
State Agency: Original Contract Number:
Colorado Department of Public Health and Environment 2025*0152
4300 Cherry Creek Drive South
Denver,Colorado 80246
Contractor: Amendment Contract Number:
Board of County Commissioners of Weld County 2026*0060 Amendment#2
(a political subdivision of the state of Colorado)
1150"O"Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Contract Performance Beginning Date: Current Contract Expiration Date:
July 01,2024 June 30,2026
CONTRACT MAXIMUM AMOUNT TABLE
Document Federal State Other Funding
Contract Number Funding Funding Term(dates) Total
Type Amount
Amount Amount
Original Original Contract# $307,071.00 $0.00 $0.00 7/1/2024- $307,071.00
Contract 2025*0152 6/30/2025
Amendment#1 2025*0152 $0.00 $0.00 $0.00 9/10/2024- $0.00
Amendment#1 6/30/2025
Option Letter 2025*0152 Option 7/01/2025-
#1 Letter#1 $0.00 $0.00 $0.00 g/31/2025 $0.00
Amendment#2 2026*0060 $233,496.00 $0.00 $0.00 8/01/2025- $233,496.00
Amendment#2 6/30/2026
Current Contract Maximum
Cumulative Amount $540,567.00
Amendment Contract Number:2026*0060 Amendment#2 Page 1 of 4 Ver A08.31.23
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SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR STATE OF COLORADO
Board of County Commissioners of Weld County Jared S.Polis,Governor
(a political subdivision of the state of Colorado) Colorado Department of Public Health and Environment
for the use and benefit of the Jill Hunsaker Ryan,MPH,Executive Director
Weld County Department of Public Health and
Environment DocuSigned by:
raikkut al/al-set&
Signed by: �C1301�410624D1...
By:Signature
Pt,W't'(,butk,Okair Chelsea Gilbertson
404FDFDC361F44F...
By:Signature Name of Executive Director Delegate
FULL NAME Procurement&Contracts Section
Name of Person Signing for Contractor Title of Executive Director Delegate
TITLE
2025-07-30
Title of Person Signing for Contractor Date:
2025-07-30
Date:
In accordance with§24-30-202 C.R.S.,this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
p-DocuSigned by:
73365F4A4A064BC
By:Signature
Kurt Williams
Name of State Controller Delegate
Controller
Title of State Controller Delegate
2025-07-30
Amendment Effective Date:
Amendment Contract Number:2026.0060 Amendment#2 Page 2 of 4 Ver A08.31.23
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1. PARTIES
This Amendment(the"Amendment")to the Original Contract shown on the Cover Page for this
Amendment(the"Contract")is entered into by and between the Contractor,and the State.
2. TERMINOLOGY
Except as specifically modified by this Amendment,all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment.The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date,and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after the Amendment term shown in§3.B of this Amendment.
B. Amendment Term
The Parties'respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown on the Signature
and Cover Page for this Amendment or August 01,2025,whichever is later,and shall
terminate on the termination of the Contract or June 30,2026,whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to support public health departments upgrade their ability
to effectively respond to a range of public health threats,including infectious diseases,natural
disasters,biological,chemical,nuclear and radiological events.
The Parties now desire to renew for an additional term and change the current Contract
Maximum Total for the following reason:To continue the project for an additional term.
5. MODIFICATIONS
The Contract and all prior amendments thereto,if any,are modified as follows:
A.The Contract Maximum Amount table on the Contract's cover Page is hereby deleted and
replaced with the Current Contract Maximum Amount table shown on the Cover Page for
this Amendment.
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit B-Statement of Work of the agreement.Exhibit
B-Statement of Work is deleted and replaced in its entirety with Exhibit B-Statement of
Amendment Contract Number:2026.0060 Amendment#2 Page 3 of 4 Ver A08.31.23
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Work attached to this Amendment for the following reason:To provide a Statement of
Work for this Amendment.
D.The Parties now agree to modify Exhibit C-Budget of the agreement.Exhibit C-Budget is
deleted and replaced in its entirety with Exhibit C-Budget attached to this Amendment for
the following reason:To provide a budget for this Amendment.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract,and the Contract and all prior
amendments or other modifications to the Contract,if any,remain in full force and effect except
as specifically modified in this Amendment.Except for the Special Provisions contained in the
Contract,in the event of any conflict,inconsistency,variance,or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract,the provisions of this Amendment shall in all respects supersede,govern,and
control.The provisions of this Amendment shall only supersede,govern,and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number:2026*0060 Amendment#2 Page 4 of 4 Ver A08.31.23
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EXHIBIT B
STATEMENT OF WORK
To Original Contract Number 2025-0152
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description
This project serves to improve medical and public health preparedness,response,recovery and
epidemiological capabilities at the federal,state,and local levels.Public health systems are essential
in preparing communities to respond to and recover from emergencies and threats.Centers for
Disease Control and Prevention(CDC)established the Public Health Emergency Preparedness PHEP
program to build public health emergency response capabilities both nationally and locally.
The PHEP cooperative agreement provides technical assistance and resources to support state,local,
Tribal,and territorial public health departments,along with Healthcare Coalitions(HCCs)and health
care organizations,throughout Colorado to record measurable and sustainable progress towards
achieving the preparedness and response capabilities that promote prepared and resilient communities
through planning,training,and exercises.
II. Definitions
1. AAR/IP-After Action Report/Improvement Plan
2. CDB-Communicable Disease Branch
3. CDEU-Communicable Disease Epidemiology Update Calls,facilitated by CDPHE which
occur bi-monthly
4. CDPHE-Colorado Department of Public Health and Environment
5. CO-SHARE-Colorado State Health and Readiness Exchange
6. EpiTrax-Colorado's disease reporting and surveillance system
7. Epi-Epidemiology
8. ESF#8-Emergency Support Function 8,Public Health&Medical
9. FoodNet-A collaboration between the CDC and selected state health departments to track
pathogens that cause foodborne illnesses
10.HAN-Health Alert Network
11.HCC-Health Care Coalition
12. High-Risk Disease Situation-A situation where the public health agency must make timely
decisions or perform timely actions to prevent additional disease spread.
13.LPHA-Local Public Health Agency
14.MCM-Medical Countermeasures
15.MYIPP-Multi Year Integrated Preparedness Plan
16.NORS-National Outbreak Reporting System
17.OEPR-Office of Emergency Preparedness and Response
18.Priority Jurisdictional Risk-Risk identified as a priority area of concern by the jurisdiction
Page 1 of 8
Amendment Contract Number:2026*0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
19.RRC-Readiness&Response Coordinator
20.SOW-Statement of Work
21.State Capstone Tabletop Exercise-Component of PHEP exercise series
22.Underserved Groups-Populations facing barriers in accessing essential services and
resources
III. Work Plan
Goal#1:Local Public Health Agencies will effectively prepare for,monitor,detect,diagnose,
investigate,and nimbly respond to all types of conditions,events,and disasters that impact the
public's health.
Objective#1:No later than the expiration date of the Contract,maintain public health surveillance
and epidemiological response capacity within the Jurisdiction through planning,training activities,
exercises and response to real events.
Primary Activity#1 The Contractor shall update a local public health response plan.
Primary Activity#2 The Contractor shall conduct timely,complete disease investigations within
their jurisdiction in order to implement appropriate disease control mitigation activities.
Sub Activity#2
1. The Contractor shall maintain complete,accurate investigation data in statewide
surveillance systems.
2. The Contractor shall evaluate public health surveillance data to assist with prompt
identification for investigation of potentially hazardous health situations.
Primary Activity#3 The Contractor shall respond to incidents with public health implications within
their jurisdiction in order to implement appropriate disease control mitigation activities including
immediate responses to high-risk disease situations outside of normal business hours.
Primary Activity#4 The Contractor shall evaluate disease investigation metrics reports provided to
them by the Communicable Disease Branch(CDB)at the Colorado Department of Public Health and
Environment(CDPHE).
Primary Activity#5 The Contractor shall attend statewide Communicable Disease Epidemiology
(Epi)Update calls.
Primary Activity#6 The Contractor shall attend Statewide Epidemiology(Epi)Response
Coordination calls during statewide response to communicable disease events.
Primary Activity#7 The Contractor shall meet quarterly with the state Field Epidemiologist
assigned to their jurisdiction to provide agency epidemiology updates.
Page 2 of 8
Amendment Contract Number:2026*0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
Primary Activity#8 The Contractor shall respond to bi-annual communicable disease after-hour
drills conducted by the CDB by one of the CDB approved methods.
Objective#2 No later than the expiration date of the Contract,improve public health emergency
preparedness,response,and recovery activities within the Jurisdiction through planning,training,
exercises and response to real events.
Primary Activity#1 The Contractor shall update the Local Public Health Agency(LPHA)Contact
List in the Colorado State Health and Readiness Exchange(CO-SHARE).
Primary Activity#2
The Contractor shall provide one of the following:
a. The development of an All-Hazards Multi-Year Integrated Preparedness Plan(MYIPP).
b. An updated All-Hazards Multi-Year Integrated Preparedness Plan(MYIPP).
c. Participation in the jurisdictional All-Hazards Multi-Year Integrated Preparedness Plan
(MYIPP).
Primary Activity#3 The Contractor shall participate in Workforce Development Training.
Primary Activity#4 The Contractor shall complete an exercise that addresses a priority
jurisdictional risk with public health impacts.
Primary Activity#5 The Contractor shall participate in the State Capstone Tabletop Exercise led by
CDPHE,Office of Emergency Preparedness and Response(OEPR).
Primary Activity#6 The Contractor shall complete an After-Action Report/Improvement Plan
(AAR/IP)Data Elements Document within 90 days from any event,exercise or real world,in CO-
SHARE.
Primary Activity#7 The Contractor shall maintain an updated Notification list for use in
epidemic emergencies.
Primary Activity#10 The Contractor shall document their Volunteer Management strategy.
Primary Activity#8 The Contractor shall respond to quarterly redundant communication drills
which includes quarterly redundant 800 MHz radio communication drills conducted by CDPHE by an
OEPR approved method(s).
Primary Activity#9 The Contractor shall conduct semi-annual drills to test redundant forms of
communication among its response partners.
Primary Activity#10 The Contractor shall update jurisdictional Health Alert Network(HAN)
policies and procedures.
Page 3 of 8
Amendment Contract Number:2026*0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
Standards and Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract
term. The contractor shall monitor documents and website content for updates and comply with all
updates.
2. The Contractor shall include in the updated local public health response plans the following
required components:
a. The identification of staff who monitor routine jurisdictional public health surveillance
systems that may include
i. EpiTrax
ii. Ad-hoc response systems.
b. The identification of staff who are trained to conduct timely disease investigations of
i. Disease cases
ii. Disease outbreaks.
c. The identification of staff who can support surge activities in response to disease
related events.
d. The identification of staff who can respond 24/7 to emergencies that threaten public
health including immediate after-hours response to high-risk disease situations.
i. Examples of high-risk situations include but are not limited to:
1. Performing case investigations for an immediately reportable
disease/condition to offer post-exposure prophylaxis to contacts.
2. Investigating a potential bioterrorism agent.
3. Implementing immediate disease control measures for an outbreak.
e. Processes to request additional assistance during a public health disease response.
f. Communications procedures for notifying local partners in the event of a high-risk
disease response.
3. The Contractor shall utilize the staff identified in their response plan.
4. The Contractor shall follow the processes identified in their response
plan.
5. CDPHE will provide access to EpiTrax as well as other ad-hoc response systems for the
contractor's disease investigation staff.
6. The Contractor shall comply with CDPHE requirements in the use of EpiTrax and ad-hoc response
systems for data reporting including
a. Timely data entry
b. Complete data entry for required fields.
7. The Contractor shall comply with primary disease case investigation responsibilities outlined in the
CDPHE Communicable Disease Manual in the Public Health Reportable Condition Investigation
Guidance.This document and website are incorporated and made part of the contract by reference
and are available on the following website:CDPHE.Colorado.Gov
8. The Contractor shall comply with the public health response timelines outlined in the CDPHE
Communicable Disease Manual CDPHE Communicable Disease Manual in the"Public Health
Reportable Condition Investigation Guidance".This document and website are incorporated and
made part of the contract by reference and are available on the following website:
CDPHE.Colorado.Gov
9. The Contractor shall use statewide guidance and best practice in investigation of disease and
outbreaks,including exposure monitoring. Guidance can be found in the CDPHE Communicable
Page 4 of 8
Amendment Contract Number:2026*0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
Disease Manual.Outbreak guidance can be found in the Outbreak Investigation Guidance
Document.Guidance may evolve and be adapted for changing responses or new pathogens.
a. The CDPHE Communicable Disease Branch(CDB)will provide the most up to date
guidance documentation as needed.
10.The Contractor shall report cases,contacts,or exposures of reportable conditions that require
investigation outside of the Contractor's jurisdiction into EpiTrax or ad-hoc response surveillance
systems within one working day of Contractor knowledge of the case,contact,or exposed
individual or immediately by phone to CDPHE for high-risk conditions.
11.The Contractor shall complete disease investigation interviews of cases when,during the course of
the interview,the Contractor learns that a case resides in a different jurisdiction.EpiTrax re-routing
of the case to the proper jurisdiction is required
a. within 1 working day or
b. immediately by phone if an outbreak or other high risk disease situation is identified.
12.The Contractor shall comply with standard reporting requirements when completing outbreak report
forms,including the CDC National Outbreak Reporting System(NORS)forms.This information is
incorporated and made part of this contract by reference and is located on the CDPHE website
CDPHE.Colorado.Gov
13.The Contractor shall comply with CDPHE requirements for outbreak reporting.Outbreak reporting
requirements can be found in the Outbreak Investigation Guidance Document,the Communicable
Disease Manual,and on the CDPHE website.
14.The Contractor shall comply with the investigation expectations described in the 2023 FoodNet
Expansion Plan(FoodNet Expansion Plan)by achieving the expectations described for LPHA to
have CDPHE conduct FoodNet interviews.
15.The Contractor shall complete disease case interview data entry in EpiTrax within three(3)
business days. During urgent response,more timely data submission may be required.
16.The Contractor shall complete outbreak investigation data entry in EpiTrax within three(3)
business days.During urgent response,a more timely data submission may be required.
17.The Contractor shall consult with CDPHE CDB for surge support and prioritization if the
Contractor is unable to meet the target for completing timely investigations for conditions with
primary LPHA investigation responsibility within the timeframe described in Public Health
Reportable Condition Investigation Guidance or in other response specific guidance.This target is
90%of all cases interviewed within the designated time frame for that condition from the date the
case was assigned to a county in EpiTrax.
18.The Contractor shall resolve issues related to missing data for disease and outbreak investigation in
EpiTrax or ad hoc surveillance systems for conditions and outbreaks investigated by the LPHA no
later than two(2)weeks after receiving a missing data report.
a. The Contractor shall meet with CDPHE CDB if there are challenges resolving missing
data issues.
19.The Contractor shall utilize staff that can be reached 24/7 to respond to a high-risk disease situation
as well as after-hours drills.
20.CDPHE will provide disease investigation metrics reports via email from the Communicable
Disease Branch to the contractor twice annually in October 2025,as well as February 2026.
21.The Contractor shall record disease investigation metrics reports issue resolutions in the Grant
Reporting Spreadsheet.
22.The Contractor shall attend a minimum of 80%of the statewide Communicable Disease Epi Update
calls(CDEU)as well as Statewide Epidemiology Response Coordination calls during statewide
response to communicable disease events.
Page 5 of 8
Amendment Contract Number:2026.0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
23.CDPHE will record and monitor attendance of the CDEU and Statewide Epidemiology Response
Coordination calls.
24.The Contractor shall document the date in which meetings with the state Field Epidemiologist took
place in the Grant Reporting Spreadsheet.
25.CDPHE will provide disease surveillance reports via email from the Communicable Disease Branch
to the contractor quarterly for the duration of the grant period.
26.CDPHE-CDB will provide the contractor with a statement of work(SOW)guidance document by
August 1,2025 via email.
27.The Contractor shall fill in all fields within the LPHA&Tribal Contact List in the Colorado State
Health Readiness Exchange(CO-SHARE)a minimum of two(2)times per year or when:
a. Contact information changes,
b. Operating hours change,
c. Emergency Preparedness&Response(EPR)staff change,
d. Primary Communicable Disease staff change,
e. HAN Coordinator staff change.
f. PIO staff change
g. Fiscal staff change
28.The Contractor shall complete one of the following:
a. The Contractor shall update their existing MYIPP
b. The Contractor shall develop a new MYIPP
29.The Contractor shall demonstrate participation in the All-Hazards Multi-Year Integrated
Preparedness Plan(MYIPP)by preparing a MYIPP that addresses plans,training and exercising for
prioritized jurisdictional risks.
30.The Contractor shall select a Workforce Development Training from the list provided by CDPHE-
OEPR in COSHARE by August 1,2025.
31.Jurisdictional Risk/Public Health Impact exercises shall be selected from one of the following
options that best meets their jurisdictional needs:
a. Seminar
b. Workshop
c. Tabletop Exercise
d. Game
e. Functional Exercise
f. Full Scale Exercise
32.The Contractor shall complete one of the following exercises:
a. The Contractor shall conduct a Public Health exercise
b. The Contractor shall participate in a jurisdictionally led Public Health exercise
33.CDPHE-OEPR will provide an After-Action Report/Improvement Plan Data Elements document in
COSHARE by August 1,2025.
34.CDPHE-OEPR will provide the Capstone Exercise Data Elements requirements via COSHARE by
August 1,2025.
35.The notification list for an emergency epidemic shall include at a minimum the following
organizations:
a. General access hospitals,
b. Critical access hospitals,
c. Regional emergency medical and trauma advisory councils,
d. Rural health clinics,
e. Federally qualified health centers,
Page 6 of 8
Amendment Contract Number:2026*0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
f Local emergency management agencies within the jurisdiction of the local public health
agency.
g. Healthcare Coalitions
36.CDPHE-OEPR will provide a volunteer management strategy template via COSHARE by August
1,2025.
37.Public Health&Medical(ESF#8)considerations can include however are not limited to the 15
PHEP Capabilities.
38.The Contractor shall include ESF#8 collaborators,including the roles and responsibilities of the
HCC RRC in any medical system response in any updates to the following:
a. Plans,
b. Strategies,
c. Medical Countermeasures(MCM).
Expected Results
of Activity(s)
1. Colorado public health agencies surveillance response to public health epidemiological
emergencies and related events to which a public health response is necessitated will be
maintained.
2. Colorado public health agencies ability to respond to public health emergencies and related
events to which a public health response is necessitated will be maintained.
Measurement of
Expected Results
1. Required Outbreak Documentation is complete.
2. Disease investigations conducted by the Contractor are timely and complete.
3. The Grant Reporting spreadsheet is complete for all deliverables.
Deliverables
Description Completion Date
1. The Contractor shall submit their local No later than September 30,2025
Public Health Response plan to the contract
monitor via CO-SHARE.
2. The Contractor shall submit documentation No later than one(1)month after
of any issues identified in the disease receiving the report
investigation metrics reports to the contract
monitor via the Grant Reporting
Spreadsheet.
3. Contractor shall submit an All-Hazards No later than June 15,2026
MYIPP to the contract monitor in CO-
SHARE
4. The Contractor shall submit proof of No later than June 15,2026
participation in Workforce Development
Training to the contract monitor in
COSHARE.
Page 7 of 8
Amendment Contract Number:2026*0060 Amendment#2 Ver.2.15.24
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EXHIBIT B
Description Completion Date
5. The Contractor shall submit After-Action No later than 90 days from any event,
Report and Improvement Plan(AAR/IP) exercise or real world,
Data Elements to the contract monitor in but no later than June 15,2026
CO-SHARE.
6. The Contractor shall submit Capstone No later than June 15,2026
Exercise Participation Data Elements to the
Contract Monitor via CO-SHARE.
7. The Contractor shall submit After Action No later than 90 days after
Report/Improvement Plans to the Contract completing exercise or real-world
Monitor in COSHARE. incident
8. The Contractor shall submit their No later than June 15,2026
notification list to the contract monitor via
COSHARE.
9. The Contractor shall submit their volunteer No later than June 15,2026
management strategy to the contract monitor
via COSHARE.
10.The Contractor shall complete the No later than June 15,2026
Redundant Communication Google Form
for the contract monitor via COSHARE.
11.The Contractor shall submit their agency No later than June 15,2026
HAN policies&procedures to the contract
monitor via COSHARE.
I. Monitoring
CDPHE's monitoring of this contract for compliance with performance requirements will be
conducted throughout the contract period by the program monitor.Methods used will include a
review of documentation determined by CDPHE to be reflective of performance to include progress
reports and other fiscal and programmatic documentation as applicable.The Contractor's
performance will be evaluated at set intervals and communicated to the Contractor.A Final
Contractor Performance Evaluation will be conducted at the end of the life of the contract.
II. Resolution of Non-Compliance
The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue.
Within 45 calendar days of discovery,the Contractor and the State will collaborate,when appropriate,
to determine the action(s)necessary to rectify the compliance issue and determine when the action(s)
must be completed.The action(s)and timeline for completion will be documented in writing and agreed
to by both parties.If extenuating circumstances arise that requires an extension to the timeline,the
Contractor must email a request to the Public Health and Emergency Preparedness(PHEP)Contract
Monitor and receive approval for a new due date.The State will oversee the completion/implementation
of the action(s)to ensure timelines are met and the issue(s)is resolved.If the Contractor demonstrates
inaction or disregard for the agreed upon compliance resolution plan,the State may exercise its rights
under the provisions of this contract.
Page 8 of 8
Amendment Contract Number:2026.0060 Amendment#2 Ver.2.15.24
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FY 26 ANNUAL BUDGET - EXHIBIT C
Contract Routing # : 2026 - 0060 Amd # 2
Original CT # : 2025 - 0152
Weld County Department of Program Contact Name , Title Dan Joseph
Agency Name Phone 970 - 400 - 2206
Public Health and Environment Email JloseE, h@weld . gov
Fiscal Contract Name , Title Bill Fritz , Finance Manager
Budget Period 8 / 1 / 2025 - 6 / 30 / 2026 Phone 970 - 400 - 2122
Email Health - ap@weld . gov
Project Name OEPR - PHEP Date Completed 7 / 14 / 2025
Expenditure Categories
Personnel Services / Salaried Employees
Gross or Annual Percent of Time Total Amount
Position Title Description of Work Fringe
Salary on Project Requested
EPR Specialist Coordinated EPR programming and LPHA deliverables Rates reduced $ 114 , 150 . 40 $ 48 , 034 . 49 48 . 75 % $ 79 , 065 . 13
to 75 °!.0 due to reduced award amount
Epidemiologist II Coordinated EPR programming and LPHA deliverables Rates reducea $ 89 , 190 . 40 $ 37 , 531 . 32 75 % $ 95041 . 29
75 % due to reduced award amount
EH Program Manager Management of Epidemiologist Rates reduced to 7570 due to reduced $ 127 , 952 . 26 $ 53 , $ 42 . 31 2 . 25 % $ 4 , 090 . 38
award amount
EH Division Director Management of EPR Specialist Rates reduced to 75 % due to reduced $ 135 , 054 . 40 $ 56 , 830 . 89 2 . 25 % $ 4 , 317 . 42
award amount
Personnel Services / Hourly Employees
Position Title Description of Work Hourly wage Hourly Fringe Total # of Hours
on Project
Total Personnel Services
( including fringe benefits ) $ 182 , 514 . 22
Supplies & Operating Expenses
Item Description of Item Rate Quantity
Software Fees To include annual renewals of Salamander , Ready Op , SAS , Survey Monkey , $ 4 , 087 . 50 1 $ 4 , 087 . 50
approximately $ 1 , 021 . 875 for each program Rates reduced to 75 % due to reduced
Memberships Annual memberships to emergency management organizations for the EPR $ 442 . 50 1 $ 442 . 50
Specialist , PHEP Epi and Communicable Disease Program Manager : CEMA ( 2 @
$ 33 . 75 ) , CSTE ( 2 @ $ 187 . 5 ) Rates reduced to 75 % due to reduced award amount
Operating Costs Misc . office / operating supplies , training supplies , exercises : Office Supplies : cell phone $ 26 . 25 12 $ 315 . 00
expenses , printer paper , printer ink , pens , sticky notes , etc . Figured on a 12 month
period and other supplies as needed Rates reduced to 75 % due to reduced award
amount
Phones Mobile phone charges ( monthly average of $ 75 per phone x 2 phones ) Rates reduced $ 150 . 00 12 $ 1 , 800 . 00
to 75 % due to reduced award amount
PPE Small items of equipment , medical cache supplies , PPE Rates ► educed to 75 % due to S 375 . 00 1 $ 375 . 00
reduced award amount
Total Supplies $ 7 020 . 00
& Operating Expenses
Travel
Item Description of Item Rate Quantity
Local Travel Mileage Attend HCC , OEPR and AFN meetings , workgroups , trainings , partner meetings , and
in - state conferences ( CEMA , Colorado One Health and Zoonoses , and Colorado
Epidemiology Conferences ) Rates reduced to 75 % due to reduced award amount $ 0 . 70 688 . 5 $ 481 . 95
2026 CEMA Conference Conference Registration : $ 450 ; Lodging : $ 199 / night x 3 nights ; Per diem : $ 50 / day x 3
days for 1 person sates reduceu to 75 % due to reduced award amount $ 897 . 75 2 $ 1 , 795 . 50
2026 Colorado One Health Conference Registration for 6 people Rates reduced to 75 % due to reduced award
and Zoonoses Conference . : fount $ 45 . 00 6 $ 270 . 00
2026 Colorado Hotel : $ 112 . 50 / night x 1 night for 6 people Rates reduced to 75 % due to reduced
Epidemiology Conference award amount $ 112 . 50 6 $ 675 . 00
2026 CSTE National Conference Registration : 5675 . 15 Rates reduced to 75 % due to reduced award amour '
Conference Registration $ 675 . 15 1 $ 675 . 15
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2026 CSTE National CSTE National Conference airfare for 1 person Rates reduced to 75 % due to reduced
Conference Airfare award amount $ 525 . 00 1 $ 525 . 00
2026 CSTE National CSTE National Conference lodging for 1 person / 4 nights Rates reduced to 75 % due to
Conference Lodging • educed award amount $ 187 . 50 4 $ 750 . 00
2026 CSTE National CSTE National Conference per diem for 1 person / 4 days Rates reduced to 75 % due to
Conference Per Diem reduced award amount $ 37 . 50 4 $ 150 . 00
2026 CSTE National CSTE National Conference parking for 1 person / 4 days Rates reduced to 75 % due to
Conference Parking reduced award amount $ 11 . 25 4 $ 45 . 00
2026 CSTE National CSTE National Conference Mileage to / from airport ( 44 . 10 ) and ground transportation
Conference Transportation ( 56 . 25 ) Rates reduced to 75m; d ( 1 :n to reduce sward amount $ 100 . 35 1 $ 100 . 35
& Mileage
Total Travel $ 5 , 467 . 95
Contractual ( payments to third parties or entities )
Contractor Name Description of Work Rate Quantity
Total Contractors / Consultants $
TOTAL DIRECT COSTS ( TDC ) $ 195 , 002 . 17
Less : Expenses per OMB 2CFR § 200
Contractor in excess of $ 50 , 000 $
SubAward in excess of $ 50 , 000
Rent $
Equipment $
Other Unallowable Expenses $
Total Reduction Expenses $
MODIFIED TOTAL DIRECT COSTS ( MTDC) $ 195 , 002 . 17
Indirect Costs Annual Budget
Total Amount
Indirect Cost Description of Item Percentage Requested from
DCPHR
Indirect Approved Rate ( MTDC ) 2025 CDPHE negotiated Indirect rate = 19 . 74 % Rates reduced to 75 % due to reduced award amount 19 . 74 % $ 38 , 493
Total Indirect $ 38 , 493 . 43
TOTAL I $ 233 , 496 . 00
ntract F
•
orrn
Entity Information
Entity Name* Entity ID* Cl)New Entity?
COLORADO DEPARTMENT OF @00000766
HEALTH
Contract Name* Contract ID Parent Contract ID
CDPHE FY 25-26 PUBLIC HEALTH EMERGENCY 9796
PREPAREDNESS(PHEP)GRANT
Contract Lead* Requires Board Approval
Contract Status BFRITZ YES
CTB REVIEW
Contract Lead Email Department Project#
bfritz@weld.gov;Health-
Contracts@weld.gov
Contract Description*
CDPHE FY 25-26 PUBLIC HEALTH EMERGENCY PREPAREDNESS(PHEP)GRANT
Contract Description 2
Contract Type* Department Requested BOCC Agenda Due Date
GRANT HEALTH Date* 07/26/2025
07/30/2025
Amount* Department Email
$233,496.00 CM-Health@weld.gov Will a work session with BOCC be required?*
Renewable* Department Head Email NO
NO CM-Health- Does Contract require Purchasing Dept.to be
DeptHead@weld.gov included?
Automatic Renewal
County Attorney
Grant GENERAL COUNTY
ATTORNEY EMAIL
IGA County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note:the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
05/01/2026
Termination Notice Period Committed Delivery Date Expiration Date*
06/30/2026
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
07/24/2025 07/25/2025 07/25/2025
Final Approval
BOCC Approved Tyler Ref#
AG 073025
BOCC Signed Date Originator
BFRITZ
BOCC Agenda Date
07/30/2025
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