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Home My WebLink About20241820.tiffcn-h'ac4ttt45I PASS -AROUND TITLE: DEPARTMENT: PERSON REQUESTING: BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW HUMAN SERVICES MFD FOR LEGAL PRINT SHOP EDNA FOR TAMMY GRANT DATE: 06/24/24 Brief description of the problem/issue: Machine is beyond its service life and no longer supported by Canon. What options exist for the Board? Approve or deny. Consequences: Initial purchase price and monthly maintenance charges. Impacts: Unknown Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years: The cost of the machine is $4,757.00. The cost of maintenance, which includes all parts and toner,is $0.0049 cost per copy. Recommendation: Approve or deny Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Unank 13J9wrif 7/3/Z'4 Support Recommendation Schedule n$OCC Agenda Work Session Other/Comments: Place o (1 \it e&:Oue),42-1 71&pff / 2024-1820 k-\tZEfito CAPITAL BUSINESS SYSTEMS, INC. FCO243 e -Automate Account # Sales Order Agreement 70518 Order ID# Customer Bill To: Full Legal Name: Weld County Print Shop Address: Greeley, 1500 CO, 2nd 80631 Street Contact Name: Edna Mata Tel. #: (970) 400-2050 Email: emata@co.weld.co.us Customer Ship To: Full Legal Name: Weld County Print Shop Address: Greeley, 1500 CO, 2nd 80631 Street Contact Name: Edna Mata Tel. #: (970) 400-2050 Email: emata@co.weld.co.us QTY Description - Make, Model Item # Unit Price Total Amount 1 imageRUNNER ADVANCE DX 6855i- CA-5538C002AA $2,864.00 $3.014.00 1 Inner Finisher L1- CA-4000C002BA $713.00 $713.00 1 High Capacity Cassette Feeding Unit -C1- CA 4031C002BA $880.00 $880.00 i 1 Setu•/Delive /Install CAP-InstaliD $150.00 $150.00 Special Instructions/Terms Subtotal $4,757.00 Sales Tax Total Cash Paid Balanced Owed $4,757.00 I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial. II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect damages. III. Software/ Data. Except as provided in this paragraph, references to "Equipment" include software included as part of, or installed on, the Equipment. We do not own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine those rights. You are solely responsible for protecting and removing any confidential information. IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us. V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement with us, you will be in default and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from the due date, at 1.5% per month. VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement; and bears the original of our manually applied signature. Any change to the Agreement must be in writing signed by each party. Customer's Authorized Signature ONCE YOU SIGN THIS OWNER accepts THIS ORDE (As Stated Above) X .10 t.1E NON-CAN5EL��f} War A, Customer Owner ("We", "Us","Our") Capital Business Systems, Inc. Owner 3001 East Pershing Blvd., Ste 100, Cheyenne, WY, 82001 Signature .. Al Perry L. Buck, Chair Pro-Tem, Weld County BOCC Print Name & Title Date Signature I S .i2ame & Tr ozoot7 a /67a CAPITAL BUSINESS SYSTEMS, INC. Installation & Integration Agreement Customer Information: Customer Name: Weld County Print Shop Street Address: 1500 2nd Street City, State, & Zip: Greeley, CO 80631 Contact Name: Edna Mata Phone: (970) 400-2050 Email: emata@co.weld.co.us Software/Services: Product # imageRUNNER ADVANCE DX 6855i - Serial # FUNCTION NUMBER OF USERS PRICE TO CLIENT Included x Print x Email x Folder Separate scope of work document prepared. This includes all labor on above -listed product/software installation and integration only. Additional Instructions: VII. CONDITIONS 1. Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services. 1. LIMITATIONS 1. Hardware & software support other than those items listed on this or another support agreement; 2. Backup or restores 3. Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action, or any cause beyond reasonable control of Capital Business Systems, Inc. 1. DISCLAIMER OF LIABILITY AND WARRANTY 1. Except as specifically provided herein; there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness for a particular purpose. 1. In no event shall Capital Business Systems, Inc. be liable for any damages resulting from loss of data, loss of profits, loss of use of products or Equipment, or for any incidental or consequential damages, even if advised of the possibility of such damages. Customer's right to recover damages caused by Capital's fault or negligence shall be limited to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including negligence. Any action brought against Capital Business Systems, Inc. must be brought within three (3) months of the alleged act or omission in giving rise to damages. 1. GENERAL 1. The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement. 2. The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so. By signing this agreement, Capital Business Systems, Inc. and Customer acknowledge they have read, understand, and agree to be bound by its terms and conditions. Further which, the parties agree that it is their complete statement of agreement between them, superseding all others, oral or written, relating to the subject matter of this agreement. Signatures: Vco,ir Capital B sine S stems, Inc..L.-.1\L; Customer: t!Z' Title: • Perry L. Buck, Cha Pro-Tem, Weld County BOCC Title�(� V4 Date: JUL 0 3 21174 Date: Cl O2 oar{ JgO2o CAPITAL BUSINESS SYSTEMS, INC. AFTERMARKET SUPPORT AGREEMENT Customer Bill To: Customer Name: Weld County Print Shop Address: 1500 2nd Street Greeley, CO 80631 Telephone: (970) 400-2050 Attention: Edna Mata Email: Customer emata@co.weld.co.us Ship To: Customer Name: Weld County Print Shop Address: 1500 2nd Street Greeley, CO 80631 Telephone: (970) 400-2050 Attention: Edna Mata Email: emata@co.weld.co.us S33tA3Q Make, Model, Included Accessories Serial # ID# Beginning Meter Reading Image Allowance Excess Per Image Charge (Plus Tax) Base Payment x Monthly x Monthly Quarterly Quarterly Annually Annually B &W Color B &W Color B & W Color 1 Canon imageRUNNER ADVANCE DX 6855i 0 0 $0.0045 $0.0000 2 Inner Finisher L1 0 0 $0.0000 $0.0000 3 Canon High Feeding Unit Capacity Cassette -C1 0 0 $0.0000 $0.0000 4 I 0 0 $0.0000 $0.0000 5 0 0 $0.0000 $0.0000 6 0 0 $0.0000 $0.0000 End User Details (if different Location / Address to supply shipments) Name Email 1 x Supplies Included Items Excluded: See attached equipment or group billing schedule. Meter Frequency: * The consolidated image allowance and excess per image amounts shown above (or on the attached equipment or group billing schedule), if any applies to (check one): Equipment installed under this schedule only, Equipment installed under this schedule together with equipment listed on any other applicable or x schedule (I.E.an aggregate consolidation), if no image allowa ice or excess per image amounts are shown above (or on the attached equipment or group billing schedule), images made on the equipment under this schedule will be included in determining your image and overages charges the applicable prior schedule to master agreement. TERM (check one term option) Term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO. Term: In Months: 60 (Applies to this schedule only) Start Date: x PAYMENT (check one term option) Monthly Base Payment Amount: $ 0.00 (Plus Tax) x (Includes amounts due under this schedule only) Quarterly Base Payment Amount: $ (Plus Tax) Annual Base Payment Amount: $ (Plus Tax) ADDITIONAL TERMS AND CONDITIONS IMAGE ALLOWANCE CHARGES AND OVERAGES. You are entitled to make the total number of images shown under Image Allowance Per Machine (or Total Consolidated Image Allowance, if applicable) each period during the term of this Agreement. If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the applicable Excess Per Image Charge. Regardless of the number of images made in any period, you will never pay less than the Base Payment Amount. You agree to provide us with the actual meter readings on any business day as designated by us; we may estimate the number of images used if such meter reading are not received within five days after being requested. We will adjust the estimated charge for excess images upon receipt of actual meter readings. You agree that the Base Payment Amount and the Excess Per Image Charges may be proportionately increased at any time if our estimated average page coverage is exceeded. After the end of the first year of this Schedule and not more than once each successive (twelve month period thereafter, the Base Payment Amount and the Excess Per Image Charges (and at our election, the Base Payment Amount and Excess Per Image Charges under any other schedules for imaging equipment between you and us that incorporate the terms of the Master Agreement) may be increased by a maximum of 15% of the then existing payment or charge. At Expiration of original or any renewal terms, this agreement shall be automatically renewed for a minimum of one year. No refunds will be made if contract is cancelled prior to original or renewal terms. Customer Signature: Weld County Print Shop CUSTOMER SIGNATUR Perry L. Buck, Chair Pro-Tem, 0 Weld County BOCC JUL 3 202i & TITLE 7 DATE Capital Business Systems Signature: • REPRESENTATIVE X SIGNATURE Revised Date: 2/22/17 azoo.74/1a/(SW Request for Quotation & Informal Bid Tabulation Department Print Shop Date 06-24-24 Requestor Name Edna Mata Scope of Work Purchase new MFD for Human Services Legal. One imageRUNNER ADVANCE DX 6855i for Human Services Legal Division. Capital Business Systems will honor their bid price from the Booking & Bonding remodel bid, done on 06-13-24. Vendor Name Contact Name Phone Email or Website Total Quote # 1 Capital Business Systems John Weber 307-554-7023 jweber©capitalmds.com $ 4,757.00 Quote # 2 $ Quote #3 $ Basis of Award (check one) Lowest bid as to price. Lowest bid meeting specifications. Only bid received. Department Head Approval Name: Signature: [Award Comments] Date: Bill of Materials (use as needed) Item # I Quantity I Unit I Description I Quote #1 Quote #2 I Quote #3 1 Unit Cost I Total I Unit Cost' Total Unit Cost' Total 1 Sub -total ISub-total (Sub -total Warranty Freight Delivery Pay. Terms F.O.B. Grand Total Contract Form Entity Information Entity Name* CAPITAL BUSINESS SYSTEMS INC Contract Name HUMAN SERVICES MFD FOR LEGAL Contract Status CTB REVIEW Entity ID* @00021618 ❑ New Entity? Contract ID 8451 Contract Lead EMATA Contract Lead Email emata@weld.gov Contract Description * MULTI -FUNCTION DEVICE FOR HUMAN SERVICES LEGAL DIVISION Contract Description 2 Parent Contract ID Requires Board Approval YES Department Project # Contract Type* Department Requested BOCC Agenda Due Date MAINTENANCE PRINTING AND SUPPLY Date* 06/27/2024 07/01/2024 Amount* Department Email $30.00 CM- Will a work session with BOCC be required?* PrintingSupply@weldgov.c NO Renewable om YES Does Contract require Purchasing Dept. to be Automatic Renewal Grant IGA Department Head Email CM-PrintingSupply- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL EY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 06/01/2029 Renewal Date* 07/01/2029 Committed Delivery Date Expiration Date Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 07/01/2024 Approval Process Department Head TASIA CARMICHAEL DH Approved Date 07/01/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07/03/2024 Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 07/01/2024 07/01/2024 Tyler Ref # AG 070324 Originator EMATA Hello