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Home My WebLink About20240824.tiffRESOLUTION RE: APPROVE EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) PROGRAM FOR SUPPLEMENTAL EMPLOYMENT SUPPORT FUNDS (ESF) FOR PAVING ACCESS TO CAREERS AND EMPLOYMENT (PACE) INITIATIVE, AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Expenditure Authorization and Work Plan for the Workforce Innovation and Opportunity Act (WIOA) Program for Supplemental Employment Support Funds (ESF) for the Paving Access to Careers and Employment (PACE). Initiative between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Labor and Employment, commencing July 1, 2023, and ending June 30, 2024, with further terms and conditions being as stated in said expenditure authorization and work plan, and WHEREAS, after review, the Board deems it advisable to approve said expenditure authorization and work plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Expenditure Authorization and Work Plan for the Workforce Innovation and Opportunity Act (WIOA) Program for Supplemental Employment Support Funds (ESF) for the Paving Access to Careers and Employment (PACE) Initiative between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the Colorado Department of Labor and Employment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign said expenditure authorization and work plan. cc : H S D, 1 IcT(cP/cb) oy /2°1 /2'-) 2024-0824 HR0096 EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) PROGRAM FOR SUPPLEMENTAL EMPLOYMENT SUPPORT FUNDS (ESF) FOR PAVING ACCESS TO CAREERS AND EMPLOYMENT (PACE) INITIATIVE PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of April, A.D., 2024, nunc pro tunc July 1, 2023. BOARD OF COUNTY COMMISSIONERS ATTEST: y%4 Weld County Clerk to the Board Deputy Clerk to the Board APP' • v'' D AS T At :' ey Date of signature: WELD COUNTY, C Keyes -D Ross, Chair erry L. Balk, Pro-Tem Mike Freeman 2024-0824 HR0096 Ccrr\vaC+tt* 79cg BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Employment Services of Weld County (ESWC) Submission of a Work Plan and Expenditure Authorization for the Employment Support Funds (ESF) Supplemental/Paving Access to Careers and Employment (PACE) Initiative DEPARTMENT: Human Services DATE: April 2, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting approval for Employment Services of Weld County's (ESWC) submission of a Work Plan and Expenditure Authorization for the Performance Incentive Funds (PIF). ESWC will use the Employment Support Funds (ESF) Supplemental/Paving Access to Careers and Employment (PACE) Initiative to develop and fund program navigator positions with Supplemental Employment Support and Colorado's Employment First funding to increase the number of SNAP applicants and recipients that engage and enroll in Employment First or other local employment and training programs. What options exist for the Board? • Approval of the Employment Support Funds Supplemental/Paving Access to Careers and Employment Initiative Work Plan and Expenditure Authorization. • Deny approval of the Employment Support Funds Supplemental/Paving Access to Careers an Employment Initiative Work Plan and Expenditure Authorization. Consequences: Grant funding will not be allocated to improve programs provided by ESWC. Impacts: Program funds will not be distributed, and services provided by this program will not take place, which will negatively impact Weld County residents. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): See funding below. NFA# WE Funding Year Program/Source Period of Performance Amount 23-012 FY24 Initiative ESF Supplemental/PACE 07/01/2023 06/30/2024. through $164,009.00 • Total Grant Award = $164,009.00. • Funded through Grants from the Colorado Department of Labor & Employment (COLE). Pass -Around Memorandum; April 2, 2024 — CMS ID 7948 2024-0824 0\2tUct(0 Recommendation: • Approval of this Expenditure Authorization and Work Plan and authorize the Chair to sign electronically. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Pass -Around Memorandum; April 2, 2024 - CMS ID 7948 Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: Isaine@weldnov.com Website: www.co.weld.co.us In God We Trust Lori Saine Tuesday, April 2, 2024 1:59 PM Karla Ford RE: 8 Please Reply PA FOR ROUTING ES ESF PACE WP & EA (CMS 7948) Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Tuesday, April 2, 2024 1:26 PM To: Lori Saine <Isaine@weld.gov> Subject: 8 - Please Reply - PA FOR ROUTING: ES ESF PACE WP & EA (CMS 7948) Importance: High Please advise if you support recommendation and to have department place on the agenda. Karla Ford >? Office Manager, Board of Weld County Commissioners 1150 0 Street, P, 0. Box 758, Greeley, Colorado 80632 1 WORK PLAN NFA #WE23-012 SFY24 ESF/PACE: Local Area: Weld County i _ Weld County Local Area ESF Supplemental/PACE Initiative WORK PLAN i This WORK PLAN is agreed to by the partys' signature below: For the Local :area x LWDB Chair oar I)esi"nee Date: 3/11/2024" Digitally signed by Karina Amaya Karina Amaya Ragland Ragland X Date. 2024.03.15 15:42:42 -06'00' 'Workforce Center Director or Designee Date: I. WORK PLAN SUMMARY X Kevin Ross Digitally signed by Kevin Ross Date: 2024.04.10 15:02:23 -06'00' Chair, BOCC or Designee Date: For Workforce Development Programs James A. Newby Digitally signed by James A. Newby Date' 2024 04.11 10:19:16 -06'00' A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW): Operations Director or Designee Date: 4111/24 Does this WORK PLAN include a request for Transfer of Funds between AD and DW. OYES IJNO If YES, complete Section V. NFA# WE- Funding Year Program/Source Performance Period of Code Amount Formula CFDA# FAIN# 23-012 SFY24 ESF Supplemental/ PACE Initiative 07/01/2023 06/30/2024 - 2ESFWE- ESUP $164,009 Y n/a n/a B. THIS WORK PLAN MODIFICATION IS FOR : SELECT APPROPRIATE CHECK BOX AND INCLUDE A BRIEF EXPLANATION HERE. CLICK OR TAP HERE TO ENTER TEXT. CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN CHANGE TO BUDGET CHANGE TO PERFORMANCE OUTCOMES TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V) OTHER ClicK or cap here co enter text. (complete all changes in review/track changes/strikethrough mode and II. PROGRAM CONTACTS highlight new information) Name: CeCe Majchrowski Name: Catherine Isaac Name: Jesus Borrego Phone or Email: 970-400-6756 catherine.isaacastate.co.us Phone: 720-550-1792 III. FUNDING PROVISIONS (CHECK ONE) No changes to previous provisions. x Funding provisions included or embedded below: Paving Access to Careers and Employment (PACE) Initiative The Colorado Department of Human Services and the Colorado Department of Labor and Employment have collaborated to develop and fund program navigator positions with Supplemental Employment Support and Colorado's Employment First funding to increase the number of SNAP applicants and recipients that engage and enroll in Employment First or other local employment and training programs. WORK PLAN 5.23 WORK PLAN NFA #WE23-012 SFY24 ESF/PACE: Local Area: Weld County Program navigators will be responsible for identifying individuals/workforce center clients in the local area who have been determined eligible by Human Services staff, or are in applicant status, for SNAP benefits. The main role of the program navigator is to connect SNAP applicants and recipients to employment and training programs and services, including Employment First, WIOA, and QUEST. Available Funding and Funding Uses: SFY24 ESF Supplemental Local Area Adams Arapahoe/Douglas Boulder CRWC - Rural Consortium Denver El Paso/Teller Jefferson/Tri-County Latimer Mesa Weld SNAP E&T DPN Match Initiative Reimbursement Allocation $52,954 $85,181 $6,929 $0 $66,728 $20,847 $32,142 $23,166 $12,669 $10,472 $311,088 $153,537 $1531537 $153,537 $3071079 $153,537 $153,537 $153,537 $153,537 $153,537 $153,537 $1,688,912 Total CORE Code $206,491 $238,718 $160,466 $307,079 $220,265 $174,384 $185,679 $1761703 $166,206 $164,009 $2,000,000 2ESFAD-ESUP 2ESFAR-ESUP 2ESFBO-ESUP 2ESFCR-ESUP 2ESFDE-ESUP 2ESFET-ESUP 2ESFJE-ESUP 2ESFLA-ESUP 2ESFME-ESUP 2ESFWE-ESUP Either of the pots (DPN reimbursement and SNAP E&T/PACE allocation) of the $2 million ESF Supplemental may be used for the PACE initiative, but at a minimum, the following must occur: • At least 1 staff must be working 40 hours/week on PACE beginning February 1, 2024 through June 30, 2024. These costs may include salary, fringe benefits, travel, operating, and indirect related to this FTE. • At least $10,000 but no more than $40,000 must be spent on direct client services such as supportive services. • No more than 10% of the total budget for the initiative may be used for administrative costs. Then, any amount of ESF supplemental above the cost of the three items above may be used for other ESF purposes at the discretion of the local area. All ESF Supplemental Funds must be spent by June 30, 2024. Program fundang may be used to implement and manage an Employment First Navigator program that can include full-time employees, part-time employees, or a team of employees that allocate their effort and time towards engagement services. WORK PLAN 5.23 WORK PLAN NFA #1WE23-012 SFY24 ESF/PACE: Local Area: Weld County • Employment First Navigator(s), and other workforce team members when appropriate, at a minimum, shall dedicate 40 hours per week on program functions and services, including: 1:1 appointments to determine suitability for the Employment First program or other local employment and training programs. >> Developing methods to identify SNAP recipients and applicants in the local area(s). Developing internal reporting systems, engagement strategies, referral processes, and other navigator processes. Conducting outreach and engagement in one-on-one or group meetings, and delivering engagement services to SNAP recipients or applicants. Other program functions needed to implement a program navigator position and/or program. • In addition to funding navigator positions, up to $40,000 of the funding may be used for engagement services, including: The development and management of a toolkit for staff and SNAP recipients and applicants to use to navigate available services and the benefits of employment and training resources. The provision of supportive/engagement services (rental assistance, transportation, childcare, etc.) to assist SNAP recipients or applicants in attaching to Employment First or other employment and training services. ■ Table E.II in Section XVII of Colorado's SNAP Employment and Training State Plan (page 35) includes all allowable services for clients receiving program navigator services. You may access the State Plan here: https://drive.google.com/file/d/1 ZflYwgT2MELGwkdaUYhurCidlg2QMs- G/view?usp=drive_link Other services or functions that are needed to determine suitability for, and assist SNAP applicants and recipients in attaching to employment and training services. NFA Work Plan Requirement Below the WORK PLAN COMPONENTS AND OUTLINE, the NFA work plan must include an estimated line item budget for the PACE initiative for the period of performance, as follows: Local Area Name: Date Range: 1 FTE (salary, benefits, operating and indirect) $ $ Travel Direct maximum Client $40,000) Services (minimum $10,000; $ Administration (can't exceed 10% of $ Total) $ TOTAL Grantee Training WORK PLAN 5.23 WORK PLAN NFA ##WE23-012 SFY24 ESF/PACE: Local Area: Weld County Grantees must attend a program kickoff meeting with the Colorado Department of Human Services and Colorado Department of Labor and Employment in the Spring of 2024 to receive guidance and direction arouid: • Identif ding who is eligible for Employment First Navigator Services (through the Colorado Benefits Management System) SNAP eligibility criteria is determined by county department of human services eligibility technicians. Program Navigators are only responsible for identifying through the CBMS benefits screen if an individual is a SNAP recipient or applicant (a 1-2 minute process) • Documentation of services and outcomes • Servic3-delivery guidelines • Reporing method and timeline IV. WORK PLAN A. WORK PLP N TYPE (SELECT ONE) X ■ Annual :ompliance Plan is the WORK PLAN and incorporated by reference. (skip Section IV. B. below) Project Plan/Grant proposal is attached as the WORK PLAN. (skip Section IV. B. below) WORK PLAN follows in Section IV, B below. WORK PLAN modification follows in Section IV, B below and/or Section VI WORK PLAN 5.23 WORK PLAN NFA #WE23-012 SFY24 ESF/PACE: Local Area: Weld County B. WORK PLAN COMPONENTS AND OUTLINE (CHECK ALL THAT APPLY) Note: Component rows will automatically expand to fit multiple bullet points _ Components Program/Project BULLET Activities POINTS- Completion Estimated * ongoing "OG" if Date Anticipated -LIST AS Outcome BULLET (s) POINTS- —LIST AS Planning ❑ Outreach individuals individual ESWC encompass outreach through service will be will referred conversations, utilize receiving to one inform (1) be to multiple eligible eligibility FTE. them Food First. it Staff appears existing of for Assistance If the to will during Food apply identify services a staff low-income Assistance, basic for and to conduct available career benefits. they X Employment may Partnerships ❑ Program Should they First will Unit the be for individual referred enrollment. to be the interested inhouse in the Employment program, X Integration Service Delivery initiative laptops/computers/tablets/phones, As Operator These checks, required fees, employment opportunities, needed and/or required fees employment, materials training, transportation for an short-term, for dependent operator include, opportunities, school for work, will Plan for for (books, or employment a employment, other follow job/job and rental of regarding automobile supplies, equipment medical (costs technical, Employment care, training supplies short-term Weld interview, drug internet services cell supportive and County's services for licensing for degree repairs, tests phone work, training services, required vocational, training), First, course needed test with), -oriented, and/or EF background bill, the payments. fingerprinting legal and fees, Program services clothing tuition/fees PACE registration bonding for for services training trade and X assistance, associated WORK PLAN 5.23 WORK PLAN NFA #WE23-012 SFY24 ESF/PACE: • other that union exam). training result dues, (such in a and new vision as skill, WBL credential, needs and (eyeglasses vocational or certificate, or training) eye ❑ Work -Based Learning ❑ Business Services ❑ Sector Strategies ❑ Career Pathways ❑ Evaluation linkages Appropriate technical Peyser professional employees; and services between recruitment related development additional for services Federal employers; supports services funded or opportunities State to and developing under be legislation; special determined. Wagner for ESWC X Other: specify WORK PLAN 5.23 WORK PLAN NFA #WE23-012 SFY24 ESF/PACE: Local Area: Weld County V. TRANSFER REQUEST (BETWEEN AD AND DW) JCHECK ONE) Tier I (Up To 50%) Tier 2 (Between 51% and 75%) A. REASON FOR REQUEST (SEE PGL W/OA 2017-01) Tier 3 (Between 76% And 100%) FOR CDLE USE ONLY: (SEE PGL WIoA 2017-01) 1. TIER 1(CHECK ALL THAT APPLY) Local Area has a documented need to transfer funds in order to respond to market conditions and use resources effectively that is based on labor market information, Worker Readjustment and Retraining Notification (WARN) notices, or one -stop center data. ❑Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults and Dislocated Workers; and ❑Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs. TIER 2(CHECK ALL THAT APPLY) All Tier 1 items and: Local area is on track to meet priority of service requirements for the Adult program; ❑Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work Experiences, etc.) as part of the plan; and ❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area and to those with barriers to employment. TIER 3 (CHECK ALL THAT APPLY) All Tier 1 and 2 items and: ❑Local area has a documented, significant need to transfer funds; ❑Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple funding streams and program referrals; and Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers. WORK PLAN 5.23 WORK PLAN NFA #WE23-012 SFY24 ESF/PACE: Local Area: Weld County VI. CHARTS (BUDGET & PERFORMANCE) Attach all applicable workbook charts. The Workbook is a separate document from the Workplan. Charts must be maintained on the workbook and attached here to provide annual and historical data. Local Area Name: Date Range: 03/01/2024 - 06/30/2024 1 FTE (salarj, benefits, operating and indirect) $18,500.00 $ Travel Direct maximum Client $40,000) Services (minimum $10,000; $10,000.00 Administration (can't exceed 10% of Total) $1,500.00 TOTAL $30,000.00 PROJECTED EXPENDITURES Chart - Cumulative LOCAL AREA: Weld Grant: ESF Supplemental/PACE initiative Fundiig Year: SFY24 NFA#: 23-012 Period of performance quarters - Start in 1st:: Atha=atian $ 5164,009 1st Quarter Date Range 2nd Quarter. Date Range 3rd Quarter Date Range 4th Quarter Date Range Program Code (s r: Date Range: 07/01/2023 09/30/2023 10/01,/202.3 12/31/2023 01/01/2024 03/31/2024 04/01/2024 06/30/2024 Admin $0 SO 2E.SFtiNE-E 11P Program j SO 50 3=8.856 5164,009 Total $0 48,856 $1€4,009 Expended 3:: 31:: 33% 100% JEW D PERFORMANCE Cha - mIt 0 1st Quartet Date Range 2nd Quarter Date Range 3rd Quarter Date Range 4th Quarter Date Range Carry -in Participants Date Range: 07/01/2023 r �;-► 23 1G�; C��, �0�� r204/01/2024 t,l,,�ol� ��?24 03/31/2024 06/30'202/^ 09/30/2023 12/31/2023 Total Participants (Cumulative) ,c :..L New Participants (Cumulative) 16 E.4 1 % New #DIV/0 � #DiV/0► - ^ -,- ' ��'= - WORK PLAN 5.23 Contract Form Entity Information Entity Name* Entity ID* COLORADO DEPARTMENT OF @00003650 HUMAN SERVICES O New Entity? Contract Name* Contract ID CDHS/CDLE EMPLOYMENT SUPPORT FUNDS (ESF) AND 7948 PAVING ACCESS TO CAREERS AND EMPLOYMENT (PACE) WORK PLAN AND EXPENDITURE AUTHROIZATION Contract Status CTB REVIEW Contract Lead * WLUNA Contract Lead Email wluna@weldgov.com;cob bxxlk@weldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description* CDHS/ (CDLE) EMPLOYMENT SUPPORT FUNDS (ESF) AND PAVING ACCESS TO CAREERS AND EMPLOYMENT (PACE) INITIATIVE WORK PLAN AND EXPENDITURE AUTHORIZATION. TERM: 07/01 /2023 THROUGH JUNE 30, 2024. Contract Description 2 PA ROUTING THROUGH CMS WITH WORK PLAN AND EXPENDITURE AUTHORIZATION. ETA TO CTB: 03/28/2024. Contract Type* Department GRANT HUMAN SERVICES Amount* $164,009.00 Renewable NO Automatic Renewal Grant IGA Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date* 04/10/2024 Due Date 04/06/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 04/30/2024 Committed Delivery Date Renewal Date Expiration Date" 06/30/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 04/03/2024 04/03/2024 04/03/2024 Final Approval BOCC Approved Tyler Ref # AG 041024 BOCC Signed Date Originator WLUNA BOCC Agenda Date 04/10/2024 Hello