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PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND
KIMLEY-HORN AND ASSOCIATES, INC.
THIS AGREEMENT is made and entered into this day of Dec-eYY ,V,
2024, by and between the Board of Weld County Commissioners, on behalf of
Community Development Block Grant (CDBG) Department, hereinafter referred to as
"County," and Kimley-Horn and Associates, Inc., hereinafter referred to as "Consultant".
WHEREAS, County desires to retain Consultant to perform services as required
by County and set forth in the attached Exhibits; and
WHEREAS, Consultant is willing and has the specific ability, qualifications, and
time to perform the required services according to the terms of this Agreement; and
WHEREAS, Consultant is authorized to do business in the State of Colorado and
has the time, skill, expertise, and experience necessary to provide the services as set
forth below.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this
Agreement and are incorporated herein. The parties each acknowledge and agree
that this Agreement, including the attached Exhibits, define the performance
obligations of Consultant and Consultant's willingness and ability to meet those
requirements (the "Work"). If a conflict occurs between this Agreement and any
Exhibit or other attached document, the terms of this Agreement shall control, and
the remaining order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Invitation for Bid (IFB) as set forth in Bid Package No.
B2400121.
Exhibit B consists of Consultant's Response to County's Request.
2. Service or Work. Consultant agrees to procure the materials, equipment and/or
products necessary for the Work and agrees to diligently provide all services, labor,
personnel, and materials necessary to perform and complete the Work described in
the attached Exhibits. Consultant shall further be responsible for the timely
completion and acknowledges that a failure to comply with the standards and
requirements of Work within the time limits prescribed by County may result in
County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution of
this Agreement and shall continue through and until Consultant's completion of the
responsibilities described in the attached Exhibits. Both of the parties to this
cement nyridw-
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Agreement understand and agree that the laws of the State of Colorado prohibit
County from entering into Agreements which bind County for periods longer than
one year. This Agreement may be extended upon mutual written agreement of the
Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Consultant. Either Party may
immediately terminate this Agreement upon material breach of the other party,
however the breaching party shall have fifteen (15) days after receiving such notice
to cure such breach. Upon termination, County shall take possession of all materials,
equipment, tools and facilities owned by County which Consultant is using, by
whatever method it deems expedient; and, Consultant shall deliver to County all
drawings, drafts, or other documents it has completed or partially completed under
this Agreement, together with all other items, materials and documents which have
been paid for by County, and these items, materials and documents shall be the
property of County. Copies of work product that is incomplete at the time of
termination shall be marked "DRAFT -INCOMPLETE." If this Agreement is
terminated by County, Consultant shall be compensated for, and such compensation
shall be limited to, (1) the sum of the amounts contained in invoices which it has
submitted and which have been approved by the County; (2) the reasonable value to
County of the services which Consultant provided prior to the date of the termination
notice, but which had not yet been approved for payment; and (3) the cost of any
work which the County approves in writing which it determines is needed to
accomplish an orderly termination of the work. County shall be entitled to the use of
all material generated pursuant to this Agreement upon termination. Upon
termination of this Agreement by County, Consultant shall have no claim of any kind
whatsoever against the County by reason of such termination or by reason of any
act incidental thereto, except for compensation for work satisfactorily performed
and/or materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement
shall be in writing signed by both parties. No additional services or work performed
by Consultant shall be the basis for additional compensation unless and until
Consultant has obtained written authorization and acknowledgement by County for
such additional services. Accordingly, no claim that the County has been unjustly
enriched by any additional services, whether or not there is in fact any such unjust
enrichment, shall be the basis of any increase in the compensation payable
hereunder. In the event that written authorization and acknowledgment by the
County for such additional services is not timely executed and issued in strict
accordance with this Agreement, Consultant's rights with respect to such additional
services shall be deemed waived and such failure shall result in non-payment for
such additional services or work performed. In the event the County shall require
changes in the scope, character, or complexity of the work to be performed, and said
changes cause an increase or decrease in the time required or the costs to the
Consultant for performance, an equitable adjustment in fees and completion time
shall be negotiated between the parties and this Agreement shall be modified
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accordingly by Change Order. Any claims by the Consultant for adjustment
hereunder must be made in writing prior to performance of any work covered in the
anticipated Change Order, unless approved and documented otherwise by the
County Representative. Any change in work made without such prior Change Order
shall be deemed covered in the compensation and time provisions of this
Agreement, unless approved and documented otherwise by the County
Representative.
6. Compensation. Upon Consultant's successful completion of the Work, and
County's acceptance of the same, County agrees to pay Consultant an amount not
to exceed $90,820 as set forth in the Exhibits. Consultant shall submit an invoice on
a monthly basis for hours worked during the preceding month. County shall pay
Consultant within thirty (30) days of receipt of Consultant's invoice. No payment in
excess of that set forth in the Exhibits will be made by County unless a Change
Order authorizing such additional payment has been specifically approved by Weld
County as required pursuant to the Weld County Code. If, at any time during the
term or after termination or expiration of this Agreement, County reasonably
determines that any payment made by County to Consultant was improper because
the service for which payment was made did not perform as set forth in this
Agreement, then upon written notice of such determination and request for
reimbursement from County, Consultant shall forthwith return such payment(s) to
County. Upon termination or expiration of this Agreement, unexpended funds
advanced by County, if any, shall forthwith be returned to County. County will not
withhold any taxes from monies paid to the Consultant hereunder and Consultant
agrees to be solely responsible for the accurate reporting and payment of any taxes
related to payments made pursuant to the terms of this Agreement. Unless
expressly enumerated in the attached Exhibits, Consultant shall not be entitled to be
paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary
contained in this Agreement, County shall have no obligations under this Agreement
after, nor shall any payments be made to Consultant in respect of any period after
December 31 of any year, without an appropriation therefore by County in
accordance with a budget adopted by the Board of County Commissioners in
compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local
Government Budget Law (C.R.S. 29-1-101 et seq.) and the TABOR Amendment
(Colorado Constitution, Article X, Sec. 20).
7. Independent Consultant. Consultant agrees that it is an independent Consultant
and that Consultant's officers, agents or employees will not become employees of
County, nor entitled to any employee benefits (including unemployment insurance or
workers' compensation benefits) from County as a result of the execution of this
Agreement. Consultant shall be solely responsible for its acts and those of its
agents and employees for all acts performed pursuant to this Agreement.
8. SubConsultants. Consultant acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Consultant.
Consultant shall not enter into any SubConsultant agreements for the completion of
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the Work without County's prior written consent, which may be withheld in County's
sole discretion. County shall have the right in its reasonable discretion to approve all
personnel assigned to the Work during the performance of this Agreement and no
personnel to whom County has an objection, in its reasonable discretion, shall be
assigned to the Work. Consultant shall require each SubConsultant, as approved by
County and to the extent of the Work to be performed by the SubConsultant, to be
bound to Consultant by the terms of this Agreement, and to assume toward
Consultant all the obligations and responsibilities which Consultant, by this
Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any SubConsultant
hired by Consultant and Consultant shall cooperate in such process. The
Consultant shall be responsible for the acts and omissions of its agents, employees
and SubConsultant.
9. Ownership. All work and information obtained by Consultant under this Agreement
or individual work order shall become or remain (as applicable), the property of
County. In addition, all reports, documents, data, plans, drawings, records and
computer files generated by Consultant in relation to this Agreement and all reports,
test results and all other tangible materials obtained and/or produced in connection
with the performance of this Agreement, whether or not such materials are in
completed form, shall at all times be considered the property of the County.
Consultant shall not make use of such material for purposes other than in
connection with this Agreement without prior written approval of County. Any
modifications made by the County to any of the Contractor's documents, or any use,
partial use or reuse of the documents without written authorization or adaptation by
the Contractor will be at the County's sole risk and without liability to the Contractor.
10. Confidentiality. Confidential information of the Consultant should be transmitted
separately from non -confidential information, clearly denoting in red on the relevant
document at the top the word, "CONFIDENTIAL." However, Consultant is advised
that as a public entity, Weld County must comply with the provisions of the Colorado
Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records,
and cannot guarantee the confidentiality of all documents. Consultant agrees to
keep confidential all of County's designated confidential information. Consultant
agrees not to sell, assign, distribute, or disclose any such confidential information to
any other person or entity without seeking written permission from the County.
Consultant agrees to advise its employees, agents, and consultants, of the
confidential and proprietary nature of this confidential information and of the
restrictions imposed by this Agreement.
11. Warranty. Consultant warrants that the Work performed under this Agreement will
be performed in a manner consistent with the standards governing such services
and the provisions of this Agreement. Consultant further represents and warrants
that all Work shall be performed by qualified personnel in a professional manner,
consistent with industry standards, and that all services will conform to applicable
specifications.
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12.Acceptance of Services Not a Waiver. Upon completion of the Work, Consultant
shall submit to County originals of all deliverables, reports, etc., generated during
completion of this work. Acceptance by County of reports and incidental material(s)
furnished under this Agreement shall not in any way relieve Consultant of
responsibility for the quality and accuracy of the project. In no event shall any action
by County hereunder constitute or be construed to be a waiver by County of any
breach of this Agreement or default which may then exist on the part of Consultant,
and County's action or inaction when any such breach or default exists shall not
impair or prejudice any right or remedy available to County with respect to such
breach or default. No assent expressed or implied, to any breach of any one or more
covenants, provisions or conditions of the Agreement shall be deemed or taken to
be a waiver of any other breach. Acceptance by the County of, or payment for, the
Work completed under this Agreement shall not be construed as a waiver of any of
the County's rights under this Agreement or under the law generally.
13.Insurance. Consultant must secure, before the commencement of the Work, the
following insurance covering all operations, goods, and services provided pursuant to
this Agreement, and shall keep the required insurance coverage in force at all times
during the term of the Agreement, or any extension thereof, and during any warranty
period. For all coverages, Consultant's insurer shall waive subrogation rights against
County
Types of Insurance.
Workers' Compensation /Employer's Liability Insurance as required by state
statute, covering all of the Consultant's employees acting within the course and
scope of their employment. The policy shall contain a waiver of subrogation against
the County. This requirement shall not apply when a Consultant or SubConsultant is
exempt under Colorado Workers' Compensation Act., AND when such Consultant or
SubConsultant executes the appropriate sole proprietor waiver form.
Commercial General Liability Insurance induding public liability and property damage,
covering all operations required by the Work. Such policy shall indude minimum limits as
follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000
Personal injury $5,000; Medical payment per person.
Automobile Liability Insurance: Consultant shall maintain limits of $1,000,000 for
bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000
for property damage applicable to all vehicles operating both on County property and
elsewhere, for vehicles owned, hired, and non -owned vehicles used in the
performance of this Contract.
Professional Liability (Errors and Omissions Liability). The policy shall cover
professional misconduct or lack of ordinary skill for those positions defined in the
Scope of Services of this contract. Consultant shall maintain limits for all claims
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covering wrongful acts, errors and/or omissions, including design errors, if
applicable, for damage sustained by reason of or in the course of operations under
this Contract resulting from professional services. In the event that the professional
liability insurance required by this Contract is written on a claims -made basis,
Consultant warrants that any retroactive date under the policy shall precede the
effective date of this Contract; and that either continuous coverage will be
maintained, or an extended discovery period will be exercised for a period of two (2)
years beginning at the time work under this Contract is completed. Minimum Limits:
$1,000,000 Per Claim; $2,000,000 Aggregate.
Proof of Insurance. Upon County's request, Consultant shall provide to County a
certificate of insurance, a policy, or other proof of insurance as determined in
County's sole discretion. County may require Consultant to provide a certificate of
insurance naming Weld County, Colorado, its elected officials, and its employees as
an additional named insured.
SubConsultant Insurance. Consultant hereby warrants that all SubConsultant
providing services under this Agreement have or will have the above described
insurance prior to their commencement of the Work, or otherwise that they are
covered by the Consultant's policies to the minimum limits as required herein.
Consultant agrees to provide proof of insurance for all such SubConsultant upon
request by the County.
No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability
of Consultant. The County in no way warrants that the minimum limits contained
herein are sufficient to protect the Consultant from liabilities that might arise out of
the performance of the Work under by the Consultant, its agents, representatives,
employees, or SubConsultant. The Consultant shall assess its own risks and if it
deems appropriate and/or prudent, maintain higher limits and/or broader coverages.
The Consultant is not relieved of any liability or other obligations assumed or
pursuant to the Contract by reason of its failure to obtain or maintain insurance in
sufficient amounts, duration, or types. The Consultant shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary
to cover its obligations and liabilities under this Agreement.
Certification of Compliance with Insurance Requirements. The Consultant stipulates
that it has met the insurance requirements identified herein. The Consultant shall be
responsible for the professional quality, technical accuracy, and quantity of all
services provided, the timely delivery of said services, and the coordination of all
services rendered by the Consultant and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies.
14.Indemnity. The Consultant shall defend, indemnify and hold harmless County, its
officers, agents, and employees, from and against any and all injury, loss, damage,
liability, suits, actions, claims, or willful and wrongful acts or omissions of any type or
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character to the extent caused by or arising out of negligence in the performance of
professional services done in fulfillment of the terms of this Agreement or on
account of any act, claim or amount arising or recovered under workers'
compensation law or arising out of the failure of the Consultant to conform to any
statutes, ordinances, regulation, judicial decision, or other law or court decree. The
Consultant shall be fully responsible and liable for any and all injuries or damage
received or sustained by any person, persons, or property on account of its negligent
performance under this Agreement or its failure to comply with the provisions of the
Agreement. It is agreed that the Consultant will be responsible for primary loss
investigation, defense and judgment costs where this contract of indemnity applies.
In consideration of the award of this contract, the Consultant agrees to waive all
rights of subrogation against the County its associated and/or affiliated entities,
successors, or assigns, its elected officials, trustees, employees, agents, and
volunteers for losses arising from the work performed by the Consultant for the
County. A failure to comply with this provision shall result in County's right to
immediately terminate this Agreement.
15. Non -Assignment. Consultant may not assign or transfer this Agreement or any
interest therein or claim thereunder, without the prior written approval of County. Any
attempts by Consultant to assign or transfer its rights hereunder without such prior
approval by County shall, at the option of County, automatically terminate this
Agreement and all rights of Consultant hereunder. Such consent may be granted or
denied at the sole and absolute discretion of County.
16. Examination of Records. To the extent required by law, the Consultant agrees that
a duly authorized representative of County, including the County Auditor, shall have
access to and the right to examine and audit any books, documents, papers and
records of Consultant, involving all matters and/or transactions related to this
Agreement. Consultant agrees to maintain these documents for three years from
the date of the last payment received.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this
Agreement, where such failure is due to any cause beyond its reasonable control,
including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
18. Notices. County may designate, prior to commencement of Work, its project
representative ("County Representative") who shall make, within the scope of his or
her authority, all necessary and proper decisions with reference to the project. All
requests for contract interpretations, change orders, and other clarification or
instruction shall be directed to County Representative. All notices or other
communications made by one party to the other concerning the terms and conditions
of this contract shall be deemed delivered under the following circumstances:
a) personal service by a reputable courier service requiring signature for receipt;
or
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b) five (5) days following delivery to the United States Postal Service, postage
prepaid addressed to a party at the address set forth in this contract; or
c) electronic transmission via email at the address set forth below, where a
receipt or acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice
may be sent to:
TO CONSULTANT:
Name: Ines Galmiche, AICP
Position: Project Manager
Address: Kimley-Horn and Associates, Inc.
Address: 3325 S. Timberline Road, Suite 130
E-mail: Ines.Galmiche(a)kimley-horn.com
Phone: 720-541-5671
TO COUNTY:
Name: Elizabeth Relford
Position: Grants & Project Support Officer
Address: 1150 O Street
Address: Greeley, CO 80631
E-mail: erelford(a.weld.gov
Phone: 970-400-3748
19. Compliance with Law. Consultant shall strictly comply with all applicable federal
and State laws, rules and regulations in effect or hereafter established, including
without limitation, laws applicable to discrimination and unfair employment practices.
20. Non -Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other Consultants or persons to perform services of the same or
similar nature.
21. Entire Agreement/Modifications. This Agreement including the Exhibits attached
hereto and incorporated herein, contains the entire agreement between the parties
with respect to the subject matter contained in this Agreement. This instrument
supersedes all prior negotiations, representations, and understandings or
agreements with respect to the subject matter contained in this Agreement. This
Agreement may be changed or supplemented only by a written instrument signed by
both parties.
22. Fund Availability. Financial obligations of the County payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted
and otherwise made available. Execution of this Agreement by County does not
create an obligation on the part of County to expend funds not otherwise
appropriated in each succeeding year.
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23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq.
and §24-50-507. The signatories to this Agreement state that to their knowledge, no
employee of Weld County has any personal or beneficial interest whatsoever in the
service or property which is the subject matter of this Agreement.
24. Survival of Termination. The obligations of the parties under this Agreement that
by their nature would continue beyond expiration or termination of this Agreement
(including, without limitation, the warranties, indemnification obligations,
confidentiality and record keeping requirements) shall survive any such expiration or
termination.
25. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be
construed and enforced without such provision, to the extent that this Agreement is
then capable of execution within the original intent of the parties.
26. Governmental Immunity. No term or condition of this Agreement shall be
construed or interpreted as a waiver, express or implied, of any of the immunities,
rights, benefits, protections or other provisions, of the Colorado Governmental
Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
27. No Third -Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned
parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
28. Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners
of Weld County, Colorado or its designee.
29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established
pursuant thereto, shall be applied in the interpretation, execution, and enforcement
of this Agreement. Any provision included or incorporated herein by reference which
conflicts with said laws, rules and/or regulations shall be null and void. In the event
of a legal dispute between the parties, Consultant agrees that the Weld County
District Court shall have exclusive jurisdiction to resolve said dispute.
30. Public Contracts for Services Consultant certifies, warrants, and agrees that it
does not knowingly employ or contract with an illegal alien who will perform work
under this Agreement. Consultant will confirm the employment eligibility of all
employees who are newly hired for employment in the United States to perform work
under this Agreement, through participation in the E -Verify program. Consultant shall
9
not knowingly employ or contract with an illegal alien to perform work under this
Agreement or enter into a contract with a SubConsultant that fails to certify with
Consultant that the SubConsultant shall not knowingly employ or contract with an
illegal alien to perform work under this Agreement. Consultant shall not use E -Verify
Program or State of Colorado program procedures to undertake pre -employment
screening or job applicants while this Agreement is being performed. If Consultant
obtains actual knowledge that a SubConsultant performing work under this
Agreement knowingly employs or contracts with an illegal alien, Consultant shall
notify the SubConsultant and County within three (3) days that Consultant has actual
knowledge that a SubConsultant is employing or contracting with an illegal alien and
shall terminate the subcontract if a SubConsultant does not stop employing or
contracting with the illegal alien within three (3) days of receiving notice. Consultant
shall not terminate the contract if within three days the SubConsultant provides
information to establish that the SubConsultant has not knowingly employed or
contracted with an illegal alien. Consultant shall comply with reasonable requests
made in the course of an investigation by the Colorado Department of Labor and
Employment. Consultant shall, within twenty days after hiring a new employee to
perform work under the contract, affirm that Consultant has examined the legal work
status of such employee, retained file copies of the documents, and not altered or
falsified the identification documents for such employees. Consultant shall deliver to
County, a written notarized affirmation that it has examined the legal work status of
such employee and shall comply with all the other requirements of federal or state
law. If Consultant fails to comply with any requirement of this provision, County, may
terminate this Agreement for breach, and if so terminated, Consultant shall be liable
for actual and consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-
103(3), if Consultant receives federal or state funds under the contract, Consultant
must confirm that any individual natural person eighteen (18) years of age or older is
lawfully present in the United States, if such individual applies for public benefits
provided under the contract. If Consultant operates as a sole proprietor, it hereby
swears or affirms under penalty of perjury that it: (a) is a citizen of the United States
or is otherwise lawfully present in the United States pursuant to federal law, (b) shall
produce one of the forms of identification required by federal or state law, and (c)
shall produce one of the forms of identification required by federal law prior to the
effective date of the contract.
31.Attorney's Fees/Legal Costs. In the event of a dispute between County and
Consultant concerning this Agreement, the parties agree that each party shall be
responsible for the payment of attorney fees and/or legal costs incurred by or on its
own behalf.
32. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration
by any extra judicial body or person. Any provision to the contrary in this Agreement
or incorporated herein by reference shall be null and void.
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Acknowledgment. County and Consultant acknowledge that each has read this
Agreement, understands it and agrees to be bound by its terms. Both parties further
agree that this Agreement, with the attached Exhibits, is the complete and exclusive
statement of agreement between the parties and supersedes all proposals or prior
agreements, oral or written, and any other communications between the parties relating
to the subject matter of this Agreement.
CONSULTANT:
Kimley-Horn and Associates, Inc.
By: November 12, 2024
Date of Signature
Name: Alissa Connelly
Title: Regional Contract Lead
WELD CO TY:
ATTEST: m;4, BOARD OF COUNTY COMMISSIONERS
Weld County-Clerko the Board WELD COUNTY, COLORADO
Imo"'
BY: IA, LJI l . �:�� `✓ •
Deputy Clerk o the Boar•`t "; ;`
Ate.'
11
DEC 0 9 2024
Z0Z4'241O
EXHIBIT A
Weld County Finance Department
Purchasing Division
1301 North 17th Avenue
Greeley, Colorado 80601
Professional Services — Invitation for Bid (IFB) Cover Sheet
Bid Number: B2400121
Title: Housing Needs Assessment for Unincorporated Weld County
Issue Date: August 8, 2024
Pre -Bid Meeting: August 15, 2024 at 10:00 am
Pre -Bid Location: 1402 N 17th Avenue, Greeley, CO 80531
Questions Due: August 26, 2024, by 5:00 pm
Questions email: bids(Sweld.gov
Bid Due Date: September 11, 2024, by 10:00 am, Purchasing's Clock
Bid Delivery: Preferred email to bids@weld.gov or hand delivery to 1301 North 17th
Avenue, Greeley, CO 80631
For additional information: bids@weld.gov
Documents Included in this Bid Package
IFB Schedules
Schedule A: Bid Instructions
Schedule B: Scope of Work
Schedule C: Project Schedule
Schedule D: Bid Form
Schedule E: Insurance
Schedule F: Weld County Contract
Table of Contents
Professional Services — Invitation for Bid (IFB) Cover Sheet 1
Documents Included in this Bid Package 1
IFB Schedules 1
Schedule A - Bid Instructions 3
Purpose/Background 3
Bid Advertisement 3
Bid Submission 3
Introductory Information 3
Cooperative Purchasing 4
Schedule B - Scope of Work 5
Project Overview 5
Method of Procurement 5
Pricing Method 5
Project Scope 5
Deliverables 5
Other tasks 7
Project Workflow / Requirements 7
Qualification Criteria 8
Schedule C - Project Schedule 10
Schedule 10
Schedule D — Bid Form 11
Bid Submittal Instructions 11
Fees 11
Attestation 12
Schedule E — Insurance 13
Insurance 13
Insurance Mailing Information 14
Schedule F — Weld County Contract 15
Contractual Obligations 15
Weld County Standard Contract 16
Solicitation #62400121 Page 2
Schedule A - Bid Instructions
Purpose/Background
The Board of County Commissioners of Weld County, Colorado, by and through its Purchasing
Office (collectively referred to herein as, "Weld County"), wishes to purchase the following:
Housing Needs Assessment for Unincorporated Weld County
A mandatory pre -bid conference will be held on August 15, 2024 at 10:00 am at the Weld
County Planning Department Office located at 1402 N. 17th Avenue, Greeley, CO 80631.
Bidders must participate and record their presence at the pre -bid conference to be eligible to
submit bids.
Bid will be received until: September 11, 2024 at 10:00 am (Weld County Purchasing Time
Clock). The submitted bids will be read over a Microsoft Teams Conference Call on
September 11, 2024 at 1:00 pm. To join, call the phone number and enter the Conference ID
provided below or you are invited to attend the bid opening in person at the Weld County
Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631.
Phone number: 720-439-5261 Phone Conference ID: 232 289 115 058
Bid Advertisement
You can find information concerning this request on the BidNet Direct website at
https://www.bidnetdirect.com. Weld County Government is a member of BidNet Direct. BidNet
Direct is an on-line notification system utilized by multiple non-profit and governmental entities.
Participating entities post their bids, quotes, proposals, addendums, and awards on this one
centralized system.
Bid Submission
1. PREFERRED: email bids to bidsta/weld.gov. If your bid exceeds 25MB, please upload
your bid to https://www.bidnetdirectcom. The maximum file size to upload to BidNet Direct
is 500 MB. If vendor does not desire email submission, sealed bids will be received at the
Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th
Avenue, Greeley, CO 80631 by the bid due date and time.
2. PDF format is required. Emailed bids must include the following statement on the email: "I
hereby waive my right to a sealed bid". An email confirmation will be sent when your bid has
been received. Please call Purchasing at 970-400-4222 or 4223 with any questions.
Introductory Information
1. Bids shall be typewritten or written in ink on forms prepared by the Weld County Purchasing
Division. Each bid must give the full business address of bidder and be signed by him with
his usual signature. Bids by partnerships must furnish the full names of all partners and must
be signed with the partnership name by one of the members of the partnership or by an
authorized representative, followed by the signature and title of the person signing. Bids by
corporations must be signed with the legal name of the corporation, followed by the name of
the state of the incorporation and by the signature and title of the president, secretary, or
other person authorized to bind it in the matter. The name of each person signing shall also
be typed or printed below the signature. A bid by a person who affixes to his signature the
word "president," "secretary," "agent," or other title without disclosing his principal, may be
held to be the bid of the individual signing. When requested by the Weld County Procurement
Manager satisfactory evidence of the authority of the officer signing on behalf of a corporation
shall be furnished. A power of attorney must accompany the signature of anyone not
otherwise authorized to bind the bidder. All corrections or erasures shall be initialed by the
person signing the bid. All bidders shall agree to comply with all of the conditions,
requirements, specifications, and/or instructions of this bid as stated or implied herein. All
designations and prices shall be fully and clearly set forth. All blank spaces in the bid forms
shall be suitably filled in. Bidder are required to use the Bid Forms included in this package
and on the basis indicated in the Bid Forms. The bid proposal must be filled out completely, in
detail, and signed by the bidder.
2. Late or unsigned bids shall not be accepted or considered. It is the responsibility of the bidder
to ensure that the bid arrives in the Weld County Purchasing Division on or prior to the time
indicated in Schedule C — Project Schedule. Hard copy bids received prior to the time of
opening will be kept unopened in a secure place. No responsibility will attach to the Weld
County Procurement Manager for the premature opening of a bid not properly addressed
and identified. Bids may be withdrawn upon written request to and approval of the Weld
County Procurement Manager; said request being received from the withdrawing bidder prior
to the time fixed for award. Negligence on the part of a bidder in preparing the BID confers
no right for the withdrawal of the bid after it has been awarded. Bidders are expected to
examine the conditions, specifications, and all instructions contained herein, failure to do so
will be at the bidder's risk.
3. In accordance with Section 14-9(3) of the Weld County Home Rule Charter, Weld County will
give preference to resident Weld County bidders in all cases where said bids are competitive
in price and quality. It is also understood that Weld County will give preference to suppliers
from the State of Colorado, in accordance with C.R.S. § 30-11-110 (when it is accepting bids
for the purchase of any books, stationery, records, printing, lithographing or other supplies
for any officer of Weld County). Weld County reserves the right to reject any and all bids, to
waive any informality in the bids, to award the bid to multiple vendors, and to accept the bid
that, in the opinion of the Board of County Commissioners, is to the best interests of Weld
County. The bid(s) may be awarded to more than one vendor.
Cooperative Purchasing
Weld County encourages cooperative purchasing in an effort to assist other agencies to reduce
their cost of solicitations and to make better use of taxpayer dollars through volume purchasing.
Vendor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award
to other state or local government agencies, school districts, or political subdivisions in the event
they would have a need for the same product/service. Usage by any entity shall not have a
negative impact on Weld County in the current term or in any future terms.
BID REQUEST #62400121 Page 4
Schedule B - Scope of Work
Project Overview
Weld County is seeking bids for a vendor to provide a Housing Needs Assessment for
Unincorporated Weld County.
Method of Procurement
Invitation for Bid (IFB): An Invitation for Bid (IFB) is a procurement method often referred to as a
sealed bid solicitation. When issued, the bid package is considered complete for bidding purposes.
Responsiveness to the solicitation's terms and conditions are required. Incomplete or non-
responsive bids will be eliminated from consideration. Low price is the key consideration by Weld
County in awarding an IFB contract.
Pricing Method
Low Bid: Low Bid is a procurement method where the county requests a price from multiple
sources and bases the award decision on the lowest priced bid that meets specifications.
Project Scope
Weld County is soliciting bids from consultants who can conduct a housing needs assessment
(HNA) for the unincorporated portion of the county and produce a well written report, in accordance
with the Housing and Urban Development (HUD) Community Development Block Grant (CDBG)
program and with Senate Bill 2024-174.
Weld County is one of the fastest growing counties in the state. The purpose of the HNA is for data
collection of housing using the best available data for all unincorporated county residents, but
specifically in accordance with Colorado Department of Local Affairs (DOLA) requirements and
Housing and Urban Development (HUD) income standards and criteria.
The Consultant will perform services to assist Weld County in developing the HNA. The plan
development process will include collaborating with county staff.
The selected Consultant will perform tasks for which they must demonstrate qualifications.
Consultants shall clearly demonstrate their knowledge and capabilities regarding the services
described. Work is to be conducted in close coordination with county staff through the county's
Project Manager.
Deliverables
The Consultant shall produce a well written HNA report, which shall include at least the following:
1. An estimate of existing housing stock in unincorporated Weld County.
2. An estimate of the unincorporated county's housing needs, sorted by income level and
dwelling type, including accessible units, visitable units, supportive units, for -sale units, and
rental units. Data for estimating housing needs shall include at least the following:
a. Existing and projected housing shortages and surpluses for different household types and
income levels (extremely low, very low, low, moderate, and middle), as designated by
HUD, based on existing housing stock.
BID REQUEST #B2400121 Page 5
b. Current jobs by income level in unincorporated Weld County.
c. Current median income in unincorporated Weld County.
d. Population change projections, job growth projections, and demographic trends in
unincorporated Weld County.
e. Population and demographics in unincorporated Weld County.
f. Measures of local resources dedicated to the development of affordable housing in
unincorporated Weld County.
g. Vacancy rates in unincorporated Weld County.
h. Measures of homelessness and housing instability in unincorporated Weld County.
i. Jobs -housing balance, including availability of housing for low-income workers in
unincorporated Weld County.
3. An estimate of existing number of households in unincorporated Weld County.
4. An estimate of existing number of jobs in unincorporated Weld County, sorted by annual
salary.
5. Identification of areas at elevated risk of displacement in unincorporated Weld County.
Criteria for identifying such areas shall include at least the following:
a. An estimate of the percentage of residents who are renters in unincorporated Weld
County.
b. An estimate of the percentage of residents who are cost -burdened (households that
spend more than 30% of the household's income on housing) in unincorporated Weld
County.
c. An estimate of the percentage of residents who are at least 25 years old and do not have
a high school diploma or equivalent in unincorporated Weld County.
d. An estimate of the percentage of residents whose primary spoken language is not English
in unincorporated Weld County.
e. An estimate of the percentage of residents who are single heads of household with
children under 18 years of age in unincorporated Weld County.
f. Data regarding areas in unincorporated Weld County where rents or home values that
are increasing at a substantially higher rate than adjacent neighborhoods.
g. Data regarding areas in unincorporated Weld County where the volume of existing home
sales is substantially higher than adjacent neighborhoods.
h. Data regarding areas in unincorporated Weld County with increased sales and use taxes
generated from commercial and retail activity.
i. Data regarding the number of business closures in unincorporated Weld County.
j. An estimate of the percentage of housing stock built prior to 1970 in unincorporated Weld
County.
k. Existing manufactured home parks in unincorporated Weld County.
I. Disadvantaged areas, as determined by the Climate and Economic Justice Screening
Tool developed by the Council on Environmental Quality in the Office of the President of
the United States, in unincorporated Weld County.
m. Areas that will experience increased zoning capacity in unincorporated Weld County after
12/31/2024.
BID REQUEST #82400121 Page 6
6. An estimate of existing water supply needs for existing housing stock and estimated housing
needs, based on per capita water use rates identified in consultation with the Colorado
Department of Natural Resources, in unincorporated Weld County.
7. An assessment of market limitations on the development of housing in unincorporated Weld
County.
Other tasks
1. The Consultant shall coordinate with staff and collaborate with the Board of County
Commissioners (BOCC) to produce a list of potential policy and other actions by the county
that could address housing shortages in unincorporated Weld County, if any, and mitigate
potential displacement.
2. The Consultant shall provide a cost -benefit analysis of the list of potential actions: an estimate
of the number of affordable housing units that might be expected to result from various
potential actions the county could take, and an estimate of costs the county may expect to
incur to take those actions.
3. The Consultant may be required to attend a BOCC work session and CDBG Advisory
Committee meetings to present a verbal and/or written progress report.
4. The Consultant shall prepare and submit a report with an executive summary detailing the
findings of the assessment. A draft report shall be submitted for review and comment by
county staff, followed by a final report.
5. The draft report shall be made available on the county's website and comments from the
public will be solicited through a press release prepared by the Consultant in collaboration
with staff.
6. The Consultant shall present the draft report at two (2) "stakeholder" meetings to obtain
feedback on the report.
7. Upon acceptance of the final report by staff, the Consultant shall attend a meeting to present
to the BOCC, the CDBG Advisory Committee, and the Weld County Planning Commission
at a regular lunch meeting of the Planning Commission or at a special work session of the
BOCC, and incorporate any changes requested.
Project Workflow / Requirements
The Consultant shall provide detailed written monthly progress reports with each invoice for the
project duration. The monthly progress reports shall include:
A cover letter outlining all work billed during the invoice period, work expected to be
performed during the next invoice period, any challenges encountered during the invoice
period and challenges expected during the next invoice period, and an assessment of the
overall project progress (i.e., is the project progressing on schedule and within budget?).
All necessary backup data required for reimbursement upon request.
Supplementary data showing the personnel working on a task, their hourly rate, and number
of hours billed.
If applicable, subconsultant invoices shall include the same information.
BID REQUEST #B2400121 Page 7
A. Task 1: Project Manaeement/Oroanization:
The Consultant shall schedule a project kick-off meeting with the Consultant team and county staff.
This kick-off meeting will define the roles of the participants, go over the schedule, set future
meetings, and review the scope of work. During this kick-off meeting, the Consultant will be
expected to schedule bi-weekly meetings to review progress and coordinate upcoming tasks with
the Project Manager. The Consultant shall coordinate and manage project progress meetings and
submit monthly invoicing.
The Consultant may be required to attend bi-weekly progress meetings and conduct presentations
at meetings with the BOCC and the public, either in person or remotely. The Consultant shall clearly
demonstrate their knowledge and capabilities to perform the requested tasks as described in the
bid. This work is to be conducted in close coordination with the Project Manager.
Throughout the review process, the Consultant shall be available to participate in meetings with
County staff and/or the BOCC, either in person or remotely for a minimum of six (6) meetings. The
Consultant shall also participate in at least two (2) in -person public meetings.
The Consultant shall prepare presentation materials as appropriate, make presentations, and
respond to questions about this planning process and development of the project. Meeting materials
should be provided a week in advance of the scheduled meetings.
B. Task 2: Data Collection and Review
To develop the HNA, the Consultant shall collect, research, review, and analyze applicable data.
Data may include, but is not limited to, housing based on segmented population, i.e., disabled
persons, veterans, students, families, teachers, first responders, farmers, small business
employees, government, etc., data on local workers experiencing overcrowding or homelessness,
living in vehicles or recreational vehicles (RVs), or who are at risk of foreclosure or eviction.
Data shall be obtained from a windshield survey sampling of unincorporated subdivisions and areas
of need in Weld County, along with data resources of the county, the State of Colorado, and/or
United States federal government, and other sources.
C. Task 3: Document Deliverable
Consultant shall provide a digitally accessible PDF, Word document, and shape files, as well as,
any support documents or data in creating the HNA Plan.
Qualification Criteria
The following items will be used to determine qualifications of bidders and must be included with
your submittal. Failure to include these items will result in a non -responsive bid.
1. Bidder shall clearly identify the Consultant's methodology for organizing and managing this
project to ensure it will be delivered on -time and within budget.
2. Provide qualifications of your firm and staff proposed to perform the work on this project,
demonstrating the experience and ability necessary to perform the Scope of Work described
in this Schedule B.
3. Provide a list of critical issues the Consultant considers to be of most importance.
4. Provide ideas or suggestions on how your firm can set and meet task order schedules.
5. Provide the methods for determining scope and work hours associated with task orders.
BID REQUEST #B2400121 Page 8
6. Provide a list of any similar projects completed within the last five (5) years, along with
references involving key staff proposed to work on this project. As part of the reference check
process, the County may choose to contact one or more of the listed projects/agencies and/or
request copies of the plans and documentation completed.
BID REQUEST #62400121 Page 9
Schedule C - Project Schedule
Schedule
Below is the anticipated schedule for this project:
Advertisement Date August 8, 2024
Pre -bid conference August 15, 2024 at 10:00 am
Bid Questions Due August 26, 2024 by 5:00 pm
Bids Due September 11, 2024 by 10:00 am
Bid Award Notice October 2, 2024
Contract Execution October 16, 2024
Draft Plan Completion June 30, 2025
Final Plan Completion September 30, 2025
/ICI
BID REQUEST #62400121 Page 10
Schedule D - Bid Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid
opening deadline of 10:00 am on September 11, 2024:
1) Completed, signed Schedule D — Bid Form
2) W9, if applicable. A current W9 is required for new bidders. If you have previously worked
with Weld County, only provide your W9 if there has been a change.
3) Any potential or future Addenda will need to be completed/acknowledged.
4) All other items as requested in Schedule B — Scope of Work.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or
contingencies submitted with your bid it may be disqualified.
Fees
Provide fees for this project in the space below:
Task
Hours
Hourly
Rate
Task
Cost
Task 1: Project Management/Organization
Task 2: Data Collection and Review
Task 3: Document Deliverable
Housing Needs Assessment Total Lump Sum Cost
$
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications, and special provisions
set forth in the Invitation for Bid for Request No. #62400121.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other
state and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement of Schedule E — Insurance
5. Acknowledgment of Schedule F — Weld County Contract
6. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms
and conditions of the solicitation as established by Weld County.
7. Weld County reserves the right to reject any and all bids, to waive any informality and
minor irregularities in the bids received, and to accept the bid that, in the opinion of the
Board of County Commissioners, is to the best interests of Weld County. The bid(s) may
be awarded to more than one vendor. The total cost of preparation and submission shall
be borne by the Consultant. All information submitted in response to this Invitation for Bid
is public after the Notice of Award has been issued. The Consultant should not include
as part of the bid any information which they believe to be a trade secret or other
privileged or confidential data. If the Consultant wishes to include such material, then the
material should be supplied under separate cover and identified as confidential. Entire
bids marked confidential will not be honored. Weld County will endeavor to keep that
BID REQUEST #B2400121 Page 11
information confidential, separate, and apart from the bid subject to the provisions of the
Colorado Open Records Act or order of court.
Attestation
Item
Company Name:
Address:
Entry
Phone:
Email:
FEIN/Federal Tax ID #:
CONTRACTOR:
By:
Name:
Title:
Date of Signature
BID REQUEST #B2400121 Page 12
Schedule E — Insurance
Insurance
1. The Contractor shall furnish a certificate of insurance for commercial general liability,
comprehensive automobile liability, workers' compensation, and professional liability upon
notification of award and prior to performance. Work shall not commence under this
Agreement/Contract until the Contractor has submitted to the County, and received
approval thereof, the certificate of insurance showing compliance with the following types
and coverage of insurance.
a. Commercial General Liability Insurance: to include products liability, completed
operations, contractual, broad form property damage, and personal injury.
Each Occurrence
General Aggregate
$1,000,000
$2,000,000
b. Comprehensive Automobile Liability Insurance: to include all motor vehicles owned,
hired, leased, or borrowed.
Bodily Injury/Property Damage $1,000,000 (each accident) Personal
Injury Protection Per Colorado Statutes
c. Workers' Compensation Insurance: Per Colorado Statutes
d. Professional Liability Insurance*: to include coverage for damages or claims for
damages arising out of the rendering, or failure to render, any professional services.
Each Occurrence $1,000,000
*This insurance requirement applies only to Contractors who are performing services under
this Agreement as professionals licensed under the laws of the State of Colorado, such as
physicians, lawyers, engineers, nurses, mental health providers, and any other licensed
professionals.
2. The Contractor's commercial general liability, comprehensive automobile liability, workers'
compensation, and professional liability insurance policies and/or certificates of insurance
shall be issued to include Weld County Government as an "additional insured" and shall
include the following provisions:
a. Underwriters shall have no right of recovery or subrogation against the County, it being
the intent of the parties that the insurance policies so affected shall protect both parties
and be primary coverage for any and all losses resulting from the actions or negligence
of the Contractor.
b. The insurance companies issuing the policy or policies shall have no response against
the County for payment of any premiums due or for any assessments under any form of
any policy.
BID REQUEST #82400121 Page 13
c. Any and all deductibles contained in any insurance policy shall be assumed by and at
the sole risk of the Contractor.
3. If any of the said policies shall be or at any time become unsatisfactory to the County as to
form or substance, or if a company issuing any such policy shall be or at any time becomes
unsatisfactory to the County, the Contractor shall promptly obtain a new policy, submit the
same to the Purchasing Division of Weld County for approval, and thereafter submit a
certificate of insurance as herein provided.
a. Upon failure of the Contractor to furnish, deliver, and maintain such insurance as
provided herein, this Agreement/Contract, at the election of the County, may be
immediately declared suspended, discontinued, or terminated.
b. Failure of the Contractor to obtain and/or maintain any required insurance shall not
relieve the Contractor from any liability under the Agreement/Contract, nor shall the
insurance requirements be construed to conflict with the obligations of the Contractor
concerning indemnification.
c. Contractor shall provide copies insurance coverage policies to the County department
maintaining contract administration duties. These include initial policy, updated/changes
to coverage, extensions, renewals, etc.
4. If the Contractor is a Joint Venture, then the respective parties thereto are each individually
held fully responsible for completion of the project according to the terms of this Agreement.
The parties thereto also have joint and several liabilities to the County for any liquidated
damages assessed or for performance bond claims against the Joint Venture. The
performance bond and all insurance required by this Agreement shall set forth the identity
of each party to the Joint Venture.
Insurance Mailing Information
Certificates of Insurance, endorsements and bonds shall be provided to the County via electronic
correspondence or mail using the information below:
Email:
Project Manager: Elizabeth Relford, Interim Director
Email: erelford@weld.gov
Telephone: (970) 400-3748
Mail:
Weld County Department of Planning Services
ATTN: Elizabeth Relford, Interim Director
PO Box 758
Greeley, CO 80632-0758
BID REQUEST #B2400121 Page 14
Schedule F - Weld County Contract
Contractual Obligations
1. The successful Contractor will be required to sign a contract substantially similar to the
Weld County Standard Contract shown in Schedule G of this document. The County
reserves the right to add or delete provisions to the form prior to Agreement execution.
2. Issuance of this solicitation does not commit the County to award any agreement or to
procure.
3. If a formal contract is required, the Contractor agrees and understands that a Notice of
Award does not constitute a contract or create a property interest of any nature until a
contract is signed by the Awardee and the Board of County Commissioners and/or their
authorized designee.
4. Contractor is responsible for reviewing the Weld County Standard Contract and
understanding the terms and conditions contained therein, including, but not limited to,
insurance requirements, indemnification, illegal aliens, equal opportunity, non -
appropriation, and termination.
5. Contractor's Response to this solicitation is a willingness to enter into the Weld County
Standard Contract or Contractor shall identify and include any proposed revisions they
have for the Weld County Standard Contract. Any proposed revisions made by the
Contractor after the County Notice of Intent to Award the Solicitation may be grounds for
rescinding said Notice. The identification of willingness to enter into the standard
Agreement is for general purposes at this time but is part of the evaluation process and
must be included. There may be negotiations on a project -by -project basis that provide
further clarification.
BID REQUEST #B2400121 Page 15
Weld County Standard Contract
Below is the standard Weld County Contract for Professional Services.
PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND
[CONTRACTOR]
THIS AGREEMENT is made and entered into this day of , 202_, by and
between the Board of Weld County Commissioners, on behalf of Weld County Department of
Planning Services, hereinafter referred to as "County," and [CONTRACTOR], hereinafter referred
to as "Contractor".
WHEREAS, County desires to retain Contractor to perform services as required by County
and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to
perform the required services according to the terms of this Agreement; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the services as set forth below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this document
and in the attached Exhibits, each of which forms an integral part of this Agreement and are
incorporated herein. The parties each acknowledge and agree that this Agreement, including
the attached Exhibits, define the performance obligations of Contractor and Contractor's
willingness and ability to meet those requirements (the "Work"). If a conflict occurs between
this Agreement and any Exhibit or other attached document, the terms of this Agreement shall
control, and the remaining order of precedence shall be based upon order of attachment.
Exhibit A consists of County's Invitation for Bid Solicitation Package No.
Number].
Exhibit B consists of Contractor's Response to County's Request.
[Insert Solicitation
2. Service or Work. Contractor agrees to procure the materials, equipment and/or products
necessary for the Work and agrees to diligently provide all services, labor, personnel, and
materials necessary to perform and complete the Work described in the attached Exhibits.
Contractor shall further be responsible for the timely completion and acknowledges that a
failure to comply with the standards and requirements of Work within the time limits prescribed
by County may result in County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement begins upon the date of the mutual execution of this
Agreement and shall continue through and until Contractor's completion of the responsibilities
described in the attached Exhibits. Both of the parties to this Agreement understand and agree
that the laws of the State of Colorado prohibit County from entering into Agreements which
bind County for periods longer than one year. This Agreement may be extended upon mutual
written agreement of the Parties.
4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience
upon thirty (30) days written notice to Contractor. Either Party may immediately terminate this
BID REQUEST #B2400121 Page 16
Agreement upon material breach of the other party, however the breaching party shall have
fifteen (15) days after receiving such notice to cure such breach. Upon termination, County
shall take possession of all materials, equipment, tools and facilities owned by County which
Contractor is using, by whatever method it deems expedient; and, Contractor shall deliver to
County all drawings, drafts, or other documents it has completed or partially completed under
this Agreement, together with all other items, materials and documents which have been paid
for by County, and these items, materials and documents shall be the property of County.
Copies of work product that is incomplete at the time of termination shall be marked "DRAFT -
INCOMPLETE." If this Agreement is terminated by County, Contractor shall be compensated
for, and such compensation shall be limited to, (1) the sum of the amounts contained in
invoices which it has submitted and which have been approved by the County; (2) the
reasonable value to County of the services which Contractor provided prior to the date of the
termination notice, but which had not yet been approved for payment; and (3) the cost of any
work which the County approves in writing which it determines is needed to accomplish an
orderly termination of the work. County shall be entitled to the use of all material generated
pursuant to this Agreement upon termination. Upon termination of this Agreement by County,
Contractor shall have no claim of any kind whatsoever against the County by reason of such
termination or by reason of any act incidental thereto, except for compensation for work
satisfactorily performed and/or materials described herein properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall be in
writing signed by both parties. No additional services or work performed by Contractor shall be
the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services. Accordingly, no
claim that the County has been unjustly enriched by any additional services, whether or not
there is in fact any such unjust enrichment, shall be the basis of any increase in the
compensation payable hereunder. In the event that written authorization and acknowledgment
by the County for such additional services is not timely executed and issued in strict
accordance with this Agreement, Contractor's rights with respect to such additional services
shall be deemed waived and such failure shall result in non-payment for such additional
services or work performed. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an increase or
decrease in the time required or the costs to the Contractor for performance, an equitable
adjustment in fees and completion time shall be negotiated between the parties and this
Agreement shall be modified accordingly by Change Order. Any claims by the Contractor for
adjustment hereunder must be made in writing prior to performance of any work covered in the
anticipated Change Order, unless approved and documented otherwise by the County
Representative. Any change in work made without such prior Change Order shall be deemed
covered in the compensation and time provisions of this Agreement, unless approved and
documented otherwise by the County Representative.
6. Compensation. Upon Contractor's successful completion of the Work, and County's
acceptance of the same, County agrees to pay Contractor an amount not to exceed $
as set forth in the Exhibits. No payment in excess of that set forth in the Exhibits will be made
by County unless a Change Order authorizing such additional payment has been specifically
approved by Weld County as required pursuant to the Weld County Code. If, at any time
during the term or after termination or expiration of this Agreement, County reasonably
determines that any payment made by County to Contractor was improper because the service
for which payment was made did not perform as set forth in this Agreement, then upon written
notice of such determination and request for reimbursement from County, Contractor shall
forthwith return such payment(s) to County. Upon termination or expiration of this Agreement,
unexpended funds advanced by County, if any, shall forthwith be returned to County. County
BID REQUEST #B2400121 Page 17
will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement Unless expressly enumerated in the
attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e g
mileage) Notwithstanding anything to the contrary contained in this Agreement, County shall
have no obligations under this Agreement after, nor shall any payments be made to Contractor
in respect of any period after December 31 of any year, without an appropriation therefore by
County in accordance with a budget adopted by the Board of County Commissioners in
compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government
Budget Law (C R S 29-1-101 et seq ) and the TABOR Amendment (Colorado Constitution,
Article X, Sec 20)
7 Independent Contractor. Contractor agrees that it is an independent contractor and that
Contractor's officers, agents or employees will not become employees of County, nor entitled
to any employee benefits (including unemployment insurance or workers' compensation
benefits) from County as a result of the execution of this Agreement Contractor shall be solely
responsible for its acts and those of its agents and employees for all acts performed pursuant
to this Agreement
8 Subcontractors. Contractor acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contractor Contractor shall not enter
into any subcontractor agreements for the completion of the Work without County's prior
written consent, which may be withheld in County's sole discretion County shall have the right
in its reasonable discretion to approve all personnel assigned to the Work during the
performance of this Agreement and no personnel to whom County has an objection, in its
reasonable discretion, shall be assigned to the Work Contractor shall require each
subcontractor, as approved by County and to the extent of the Work to be performed by the
subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume
toward Contractor all the obligations and responsibilities which Contractor, by this Agreement,
assumes toward County County shall have the right (but not the obligation) to enforce the
provisions of this Agreement against any subcontractor hired by Contractor and Contractor
shall cooperate in such process The Contractor shall be responsible for the acts and
omissions of its agents, employees and subcontractors
9 Ownership. All work and information obtained by Contractor under this Agreement or
individual work order shall become or remain (as applicable), the property of County In
addition, all reports, documents, data, plans, drawings, records and computer files generated
by Contractor in relation to this Agreement and all reports, test results and all other tangible
materials obtained and/or produced in connection with the performance of this Agreement,
whether or not such materials are in completed form, shall at all times be considered the
property of the County Contractor shall not make use of such material for purposes other than
in connection with this Agreement without prior written approval of County
10 Confidentiality Confidential information of the Contractor should be transmitted separately
from non -confidential information, clearly denoting in red on the relevant document at the top
the word, "CONFIDENTIAL " However, Contractor is advised that as a public entity, Weld
County must comply with the provisions of the Colorado Open Records Act (CORA), C R S
24-72-201, et seq , with regard to public records, and cannot guarantee the confidentiality of all
documents Contractor agrees to keep confidential all of County's confidential information
Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to
any other person or entity without seeking written permission from the County Contractor
BID REQUEST #B2400121 Page 18
agrees to advise its employees, agents, and consultants, of the confidential and proprietary
nature of this confidential information and of the restrictions imposed by this Agreement
11 Warranty. Contractor warrants that the Work performed under this Agreement will be
performed in a manner consistent with the standards governing such services and the
provisions of this Agreement Contractor further represents and warrants that all Work shall be
performed by qualified personnel in a professional manner, consistent with industry standards,
and that all services will conform to applicable specifications For work in which Contractor
produces a design to be used for construction purposes, Contractor shall carefully check all
unit quantities and quantity calculations and shall submit them for County_review If the County
expenences additional costs dunng project construction which are directly associated with
errors and omissions (professional negligence) which require change orders to the
construction contract resulting in costs greater than the construction contract Proposal unit
costs, Contractor shall be financially liable for such increased costs
12 Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit
to County originals of all test results, reports, etc , generated during completion of this work
Acceptance by County of reports and -incidental matenal(s) furnished under this Agreement
shall not in any way relieve Contractor of responsibility for the quality and accuracy of the
project In no event shall any action by County hereunder constitute -or be construed to be a
waiver by County of any breach of this Agreement or default which may then exist on the part
of Contractor, and County's action or inaction when any such breach or default exists shall not
impair or prejudice any right or remedy available to County with respect to such breach or
default No assent expressed or implied, to any breach of any one or more covenants,
provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other
breach Acceptance by the County of, or payment for, the Work completed under this
Agreement shall not be construed as a waiver of any of the County's rights under this
Agreement or under the law generally
13 Insurance. Contractor must secure, before the commencement of the Work, the following
insurance covering all operations, goods, and services provided pursuant to this Agreement, and
shall keep the required insurance coverage in force at all times during the term of the
Agreement, or any extension thereof, and during any warranty period For all coverages,
Contractor's insurer shall waive subrogation rights against County
Types of Insurance.
Workers' Compensation /Employer's Liability Insurance as required by state statute, covering
all of the Contractor's employees acting within the course and scope of their employment The
policy shall contain a waiver of subrogation against the County This requirement shall not
apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation
Act , AND when such Contractor or subcontractor executes the appropriate sole proprietor
waiver form
Commercial General Liability Insurance including public liability and property damage, covenng all
operations required by the Work Such policy shall include minimum limits as follows $1,000,000
each occurrence, $1,000,000 general aggregate, $1,000,000 Personal injury $5,000, Medical
payment per person
Automobile Liability Insurance Contractor shall maintain limits of $1,000,000 for bodily injury
per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage
applicable to all vehicles operating both on County property and elsewhere, for vehicles owned,
hired, and non -owned vehicles used in the performance of this Contract
BID REQUEST #B2400121 Page 19
Professional Liability (Errors and Omissions Liability) The policy shall cover professional
misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this
contract Contractor shall maintain limits for all claims covering wrongful acts, errors and/or
omissions, including design errors, if applicable, for damage sustained by reason of or in the
course of operations under this Contract resulting from professional services In the event that
the professional liability insurance required by this Contract is written on a claims -made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date
of this Contract, and that either continuous coverage will be maintained, or an extended
discovery period will be exercised for a period of two (2) years beginning at the time work
under this Contract is completed Minimum Limits $1,000,000 Per Loss, $2,000,000
Aggregate
Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate
of insurance, a policy, or other proof of insurance as determined in County's sole discretion
County may require Contractor to provide a certificate of insurance naming Weld County,
Colorado, its elected officials, and its employees as an additional named insured
Subcontractor Insurance Contractor hereby warrants that all subcontractors providing
services under this Agreement have or will have the above described insurance prior to their
commencement of the Work, or otherwise that they are covered by the Contractor's policies to
the minimum limits as required herein Contractor agrees to provide proof of insurance for all
such subcontractors upon request by the County
No limitation of Liability The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance of the
Work under by the Contractor, its agents, representatives, employees, or subcontractors The
Contractor shall assess its own -asks and if it deems appropriate and/or prudent, maintain
higher limits and/or broader coverages The Contractor is not relieved of any liability or other
obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types The Contractor shall maintain, at its own
expense, any additional kinds or amounts of insurance that it may deem necessary to cover its
obligations and liabilities under this Agreement
Certification of Compliance with Insurance Requirements The Contractor stipulates that it has
met the insurance requirements identified herein The Contractor shall be responsible for the
professional quality, technical accuracy, and quantity of all services provided, the timely
delivery of said services, and the coordination of all services rendered by the Contractor and
shall, without additional compensation, promptly remedy and correct any errors, omissions, or
other deficiencies
14 Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers,
agents, and employees, from and against any and all injury, loss, damage, liability, suits,
actions, claims, or willful acts or omissions of any type or character arising out of the Work
done In fulfillment of the terms of this Agreement or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure of the
Contractor to conform to any statutes, ordinances, regulation, judicial decision,, or other law or
court decree The Contractor shall be fully responsible and liable for any and all injuries or
damage received or sustained by any person, persons, or property on account of its
performance under this Agreement or its failure to comply with the provisions of the
BID REQUEST #B2400121 Page 20
Agreement. It is agreed that the Contractor will be responsible for primary loss investigation,
defense and judgment costs where this contract of indemnity applies. In consideration of the
award of this contract, the Contractor agrees to waive all rights of subrogation against the
County its associated and/or affiliated entities, successors, or assigns, its elected officials,
trustees, employees, agents, and volunteers for losses arising from the work performed by the
Contractor for the County. A failure to comply with this provision shall result in County's right to
immediately terminate this Agreement.
15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest
therein or claim thereunder, without the prior written approval of County. Any attempts by
Contractor to assign or transfer its rights hereunder without such prior approval by County
shall, at the option of County, automatically terminate this Agreement and all rights of
Contractor hereunder. Such consent may be granted or denied at the sole and absolute
discretion of County.
16. Examination of Records. To the extent required by law, the Contractor agrees that an duly
authorized representative of County, including the County Auditor, shall have access to and
the right to examine and audit any books, documents, papers and records of Contractor,
involving all matters and/or transactions related to this Agreement. Contractor agrees to
maintain these documents for three years from the date of the last payment received.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery
or failure to deliver or otherwise to perform any obligation under this Agreement, where such
failure is due to any cause beyond its reasonable control, including but not limited to Acts of
God, fires, strikes, war, flood, earthquakes or Governmental actions.
18. Notices. County may designate, prior to commencement of Work, its project representative
("County Representative") who shall make, within the scope of his or her authority, all
necessary and proper decisions with reference to the project. All requests for contract
interpretations, change orders, and other clarification or instruction shall be directed to County
Representative. All notices or other communications made by one party to the other
concerning the terms and conditions of this contract shall be deemed delivered under the
following circumstances:
a) personal service by a reputable courier service requiring signature for receipt; or
b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract; or
c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent
to:
TO CONTRACTOR:
N ame:
Position:
Address:
Address:
E-mail:
P hone:
TO COUNTY:
N ame:
Elizabeth Relford
BID REQUEST #B2400121
Page 21
Position Interim Director, Weld County Department of Planning Services
Address PO Box 758
Address Greeley, CO 80632-0758
E-mail erelford@weld gov
Phone (970) 400-3748
19 Compliance with Law. Contractor shall strictly comply with all applicable federal and State
laws, rules and regulations in effect or hereafter established, including without limitation, laws
applicable to discrimination and unfair employment practices
20 Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use
other Contractors or persons to perform services of the same or similar nature
21 Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and
incorporated herein, contains the entire agreement between the parties with respect to the
subject matter contained in this Agreement This instrument supersedes all prior negotiations,
representations, and understandings or agreements with respect to the subject matter
contained in this Agreement This Agreement may be changed or supplemented only by a
written instrument signed by both parties
22 Fund Availability. Financial obligations of the County payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available Execution of this Agreement by County does not create an obligation on the part of
County to expend funds not otherwise appropriated in each succeeding year
23 Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-
507. The signatories to this Agreement state that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is
the subject matter of this Agreement
24 Survival of Termination. The obligations of the parties under this Agreement that by their
nature would continue beyond expiration or termination of this Agreement (including, without
limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination
25 Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed and
enforced without such provision, to the extent that this Agreement is then capable of execution
within the original intent of the parties
26 Governmental Immunity. No term or condition of this Agreement shall be construed or
interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq , as applicable now or hereafter amended
27 No Third -Party Beneficiary. It is expressly -understood and agreed that the enforcement of
the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be
an incidental beneficiary only
BID REQUEST #B2400121 Page 22
28. Board of County Commissioners of Weld County Approval. This Agreement shall not be
valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado or its designee.
29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement.
Any provision included or incorporated herein by reference which conflicts with said laws, rules
and/or regulations shall be null and void. In the event of a legal dispute between the parties,
Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to
resolve said dispute.
30. Public Contracts for Services Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this Agreement.
Contractor will confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Agreement, through participation
in the E -Verify program. Contractor shall not knowingly employ or contract with an illegal alien
to perform work under this Agreement or enter into a contract with a subcontractor that fails to
certify with Contractor that the subcontractor shall not knowingly employ or contract with an
illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program
or State of Colorado program procedures to undertake pre -employment screening or job
applicants while this Agreement is being performed. If Contractor obtains actual knowledge
that a subcontractor performing work under this Agreement knowingly employs or contracts
with an illegal alien, Contractor shall notify the subcontractor and County within three (3) days
that Contractor has actual knowledge that a subcontractor is employing or contracting with an
illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or
contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not
terminate the contract if within three days the subcontractor provides information to establish
that the subcontractor has not knowingly employed or contracted with an illegal alien.
Contractor shall comply with reasonable requests made in the course of an investigation by the
Colorado Department of Labor and Employment. Contractor shall, within twenty days after
hiring a new employee to perform work under the contract, affirm that Contractor has
examined the legal work status of such employee, retained file copies of the documents, and
not altered or falsified the identification documents for such employees. Contractor shall deliver
to County, a written notarized affirmation that it has examined the legal work status of such
employee and shall comply with all the other requirements of federal or state law. If Contractor
fails to comply with any requirement of this provision, County, may terminate this Agreement
for breach, and if so terminated, Contractor shall be liable for actual and consequential
damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if
Contractor receives federal or state funds under the contract, Contractor must confirm that any
individual natural person eighteen (18) years of age or older is lawfully present in the United
States, if such individual applies for public benefits provided under the contract. If Contractor
operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is
a citizen of the United States or is otherwise lawfully present in the United States pursuant to
federal law, (b) shall produce one of the forms of identification required by federal or state law,
and (c) shall produce one of the forms of identification required by federal law prior to the
effective date of the contract.
BID REQUEST #B2400121 Page 23
31. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the
payment of attorney fees and/or legal costs incurred by or on its own behalf.
32. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra -judicial body or person. Any provision to the contrary in this Agreement or incorporated
herein by reference shall be null and void.
Acknowledgment. County and Contractor acknowledge that each has read this Agreement,
understands it and agrees to be bound by its terms. Both parties further agree that this
Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement
between the parties and supersedes all proposals or prior agreements, oral or written, and any
other communications between the parties relating to the subject matter of this Agreement.
CONTRACTOR:
By:
Name:
Title:
Date of Signature
WELD COUNTY:
ATTEST:
Weld County Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
BY:
Deputy Clerk to the Board Kevin D. Ross, Chair
BID REQUEST #B2400121 Page 24
Schedule D - Bid Form
Bid Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid opening
deadline of 10:00 am on September 11, 2024:
1) Completed, signed Schedule D — Bid Form
2) W9, if applicable. A current W9 is required for new bidders. If you have previously worked with
Weld County, only provide your W9 if there has been a change.
3) Any potential or future Addenda will need to be completed/acknowledged.
4) All other items as requested in Schedule B — Scope of Work.
Failure to include any of the above items upon submittal of your bid may result in your bid being
incomplete, non -responsive, and your bid being rejected. If there are any exclusions or contingencies
submitted with your bid it may be disqualified.
Fees
Provide fees for this project in the space below:
Task
Hours
Hourly
Rate
Task
Cost
160
Various
*$27,060
Task
1:
Project
Management/Organization
Task
2:
Data
Collection
and
Review
336
Various
*$51,560
Task
3:
Document
Deliverable
68
Various
*$11,100
Housing
Needs
Assessment
Total
Lump
Sum
Cost
$ **$90,820
*The detailed fee proposal, including subtasks and rates, can be found on page 15.
**The Total Lump Sum includes office expenses (mileage, printing, misc.), with further details provided on page 15.
The undersigned, by his or her signature, hereby acknowledges and represents that:
1. The bid proposed herein meets all the conditions, specifications, and special provisions set
forth in the Invitation for Bid for Request No. #B2400121.
2. The quotations set forth herein are exclusive of any federal excise taxes and all other state
and local taxes.
3. He or she is authorized to bind the below -named bidder for the amount shown on the
accompanying bid sheets.
4. Acknowledgement of Schedule E — Insurance
5. Acknowledgment of Schedule F — Weld County Contract
6. By submitting a responsive bid or proposal, the supplier agrees to be bound by all terms and
conditions of the solicitation as established by Weld County.
7. Weld County reserves the right to reject any and all bids, to waive any informality and minor
irregularities in the bids received, and to accept the bid that, in the opinion of the Board of
County Commissioners, is to the best interests of Weld County. The bid(s) may be awarded
to more than one vendor. The total cost of preparation and submission shall be borne by the
Consultant. All information submitted in response to this Invitation for Bid is public after the
Notice of Award has been issued. The Consultant should not include as part of the bid any
information which they believe to be a trade secret or other privileged or confidential data. If
the Consultant wishes to include such material, then the material should be supplied under
separate cover and identified as confidential. Entire bids marked confidential will not be
honored. Weld County will endeavor to keep that information confidential, separate, and
apart from the bid subject to the provisions of the Colorado Open Records Act or order of
court.
Attestation
Item
Entry
Company
Name:
Kimley-Horn
Address:
3325
Suite
South
130
Timberline
Road
Fort
Collins,
CO 80525
Phone:
720.541.5671
Ines.Galmiche@kimley-horn.com
Email:
56-0885615
FEIN/Federal
Tax ID
#:
CONTRACTOR:
By: Kimley-Horn and Associates, Inc.
Name: Amy Garinger, AICP
Title: Authorized Signer
9/11/2024
Date of Signature
r.
Form W9
(Rev. March 2024)
Department of the Treasury;
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Go to www.irs.gov/FormW9 for instructions and the latest information.
Give form to the
requester. Do not
send to the IRS.
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.
cvi
a)
cti
c
0
CD c
a 0
4-1
0
+r
._ c
L 1
n. o
0
a
a�
cn
1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name cn line
entity's name on line 2.)
Kimley-Horn and Associates, Inc.
2 Business name/disregarded entity name, if different from above.
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check
only one of the following seven boxes.
Individual/sole proprietor
C corporation S corporation
Partnership Trust/estate
LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) .
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax
classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate
box for the tax classification of its owner.
Other (see instructions)
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check
this box if you have any foreign partners, owners, or beneficiaries. See instructions .
5 Address (number, street, and apt. or suite no.). See instructions.
421 Fayetteville Street, Suite 600
6 City, state, and ZIP code
Raleigh, NC 27601
7 List account number(s) here (optional)
, and enter the business/disregarded
4 Exemptions (codes apply only to
certain entities, not individuals;
see instructions on page 3):
Exempt payee code (if any)
Exemption from Foreign Account Tax
Compliance Act (FATCA) reporting
code (if any)
(Applies to accounts maintained
outside the United States.)
Requester's name and address (optional)
Part I
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (FIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
or
Employer identification number
Part II
Certification
5
6
0
8
8
5
6
1
5
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, y are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person
General Instruc io
Section references are to the Intern. 'evenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
What's New
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the
appropriate box for the tax classification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification.
Date 9/11/2024
New line 3b has been added to this form. A flow -through entity is
required to complete this line to indicate that it has direct or indirect
foreign partners, owners, or beneficiaries when it provides the Form W-9
to another flow -through entity in which it has an ownership interest. This
change is intended to provide a flow -through entity with information
regarding the status of its indirect foreign partners, owners, or
beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect foreign
partners may be required to complete Schedules K-2 and K-3. See the
Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS is giving you this form because they
Cat. No. 10231X
Form W-9 (Rev. 3-2024)
Acknowledgment of Addenda
Kimley-Horn acknowledges Communication No 1 which was published on 8/14/24
We acknowledge any potential or future Addenda that will need to be completed
Kimley>>> Horn
September 11, 2024
WELD COUNTY
PLANNING DEPARTMENT
1402 North 17th Avenue
Greeley, CO 80631
KIMLEY-HORN
3325 South Timberline Road
Suite 130
Fort Collins, CO 80525
RE
Bid for
•
• Housing Needs Assessment for Unincorporated Weld County
Dear Elizabeth Relford and Members of the Selection Committee:
Kunley-Horn is pleased to submit our qualifications for the Unincorporated Weld County (County) Housing Needs
Assessment (HNA) project. With our multidisciplinary Northern Colorado staff, Kimley-Horn offers the perfect balance of
local presence and national expertise supported by firmwide affordable housing experts. The project team assembled
by Ines Galmiche, AICP, supported by locally based principle -in -charge Ryder Reddick, AICP, is deeply invested
in seeing this community thrive. As individuals who use and interface with the local infrastructure daily, our team brings
strong relationships with County staff and a deep understanding of the challenges and distinct opportunities in the
County. We commit to being an extension of your staff to help achieve the County's goals and the positive community
impact that will result from the project. We are the right partner for this project and ask you to consider the following
benefits of selecting our team:
Ability to Act as an Extension of Your Team. The Kimley-Horn team (Project Team) is focused on
providing this HNA based on listening to and understanding your goals. Conducting a needs assessment
paired with ongoing feedback from the public, staff, and both appointed and elected officials will ensure we
can provide a comprehensive assessment that will meet your future needs. We will use our experience to act
as an extension of your team throughout the project.
County Planning Experience. Our team has decades of experience working with and for counties.
We understand the complexities of planning for urban, rural, and land resources, engaging a community
spread over a large geographical area, and implementing county -wide planning policies. All this ensures
planning is synced with local cities.
Understanding New Legislation. Our team has specific knowledge of new planning requirements that will
be addressed as part of this HNA. With the passing of Colorado General Assembly (CGA) Senate Bill (SB)
24-174 and approval by the Governor on May 30, 2024, it is understood that each local government,
beginning December 31, 2026, must conduct and publish a local HNA and submit the assessment to the
Department of Local Affairs (DOLA) to meet the first step in the Grant programs prioritization criteria for funding under
this program. The Director of DOLA has until December 31, 2024, to develop reasonable methodologies for statewide,
regional, and local HNAs. These methodologies should establish a baseline standard aimed at producing accurate data
for internal state agency planning, grant programs, and use by regions and local governments for planning purposes.
At Kimley-Horn, we believe that our clients should expect more and experience better, Whether that means a community
engagement plan that translates to reaching key stakeholders within the community or tailored policies to help guide
growth over the next 20 years. We hope to earn your trust, assist your team, and serve the Weld County community on
this exciting project. If you have any questions, please contact me at 720.541.5671 or Ines.Galmiche@kimley-horn.com.
Sincerely,
K/MLEY-HORN
sciInes Galmiche, AICP
L Project Manager
Amy Garinger, AICP
Authorized Signer
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
1. Methodology for Project Organization and Management
Kimley-Horn is focused on project management, from the beginning to the
end of each project. Our team's organization, management, and approach
are structured to deliver successful planning services. The success of this
HNA will be measured by the ability to be implemented successfully in the
eyes of the County, elected officials, and most importantly, the residents and
stakeholders. Our deliberate and transparent process enlists the participation
of County leadership necessary to achieve ultimate success.
Our project management methodology consists of the following proven
fundamentals:
• Develop a clear understanding of what the project is to accomplish
(what services we will deliver)
• Develop a comprehensive work plan and schedule to accomplish the
project goals (when we will deliver)
• Set weekly milestones (more manageable) that support the
larger milestones
• Review milestones with the project team on a weekly basis
• Involve stakeholders as integral members of the team
• Create an atmosphere that encourages clear communications and
teamwork to accomplish the project goals
Our project managers receive bi-monthly effort reports on manpower and
expenses —helping them to establish a clear picture of project cost, cost
control effectiveness, and schedule —all tools they need to keep projects
moving ahead.
Schedule Control
Meeting schedules and budgets is a high priority for Kimley-Horn. Critical
elements in maintaining schedules and achieving work goals include
a clear definition of the responsibilities of team members and ongoing
communication. We develop work plans that allocate staff -hour commitments
for each task for almost every project we begin. Our proven capability to meet
schedules uses weekly milestone management. Task managers subdivide
projects into "milestones" which are clearly defined activities that will be
accomplished that week to keep each project on schedule. Estimated hours
to complete milestones are allocated to personnel, and short-term overload
situations are addressed through the sharing of resources through our
"Castahead" process. On a periodic basis, a review of the original project
schedule is completed for each individual task item. An estimate of progress
(percent completion) is then determined. The schedule is then updated,
reviewed by our project team members, and communicated to our client to
keep the project on schedule.
Cost Control
Kimley-Horn uses the Cost Point Engineering Accounting system to
track labor hours and expenses for each project. Twice monthly, the
Kimley-Horn Management Information System (MIS) generates a
Project Effort Report showing by task, actual effort expended and project
expenses. This internal control allows us to make, on a timely basis,
adjustments that may be necessary to stay within budget and assist in
maintaining the project schedule.
Kimley >>> Horn
oposal for
Bid for Housing Needs Assessment for Unincorporated Weld County I September 11. 2024
2. Firm and Staff Qualifications
Kimley-Horn's team of in-house housing policy experts is ready to provide the
County with a comprehensive and forward -thinking HNA. With a proven record
in successful public and stakeholder engagement, the County's goals will be
incorporated into the assessment. Drawing on our extensive experience in
conducting HNAs, land capacity analyses, comprehensive plan updates, and
additional related work, our team will bring valuable expertise to this project.
Firm Qualifications
Kimley-Horn is a full -service community planning, design, and engineering
consulting firm providing services to private- and public -sector clients
throughout Colorado and nationwide. Founded in 1967, Kimley-Horn's
planning and engineering experts bring decades of experience and are
passionate about making a difference in communities. With six offices
in Colorado (Figure 1), we focus on creating plans that work well when
implemented and support each unique community vision. Our team
studies state law so we can provide clients with value beyond what
they would expect.
Kimley-Horn also focuses on engagement that facilitates the inclusion of
all voices. Together, our plans are thoughtful, collaborative, and intentional.
Our team is well-equipped to complete the scope of work outlined in the
Invitation to Bid (IFB).
Figure 1. Kimley-Horn Colorado Offices
i _
Broomfield —
Denver Downtown
Aspen
•
336+
Ft. Collins
• Weld County
Denver
Colorado -based staff
•
Colorado
Springs
CELEBRATING
17 YEARS AS ONE OF
FORTUNE MAGAZINE'S
I 'Illi
9 It
BEST COMPANIES
TO WORK FOR
We employ over 8,200 professional,
technical, and support personnel
in 133 offices from coast to coast.
Kimley-Horn has a history of
retaining staff by holding fast to
our philosophy of providing "an
environment for our people to
flourish." How does this benefit our
clients? Our ability to retain staff
ultimately benefits you —the staff
you see in this proposal will be the
same staff working on your project
through its completion.
VVe are a privately held, financially strong
corporation, owned by practicing professionals
and current employees of the firm. Kimley-Horn is
ranked #10 on Engineering News -Record's (ENRs)
list of top 500 US design firms in 2024.
Kimley-Horn has been serving clients in
Colorado for over 30 years. Our more than 330
Colorado -based professionals are committed to
providing quality services within our communities
and completing projects within budget and on schedule. Our local team has
grown significantly within the past five years, allowing us to offer our depth of
experience to communities such as Weld County.
Management Philosophy
Kimley-Horn's project management philosophy is one that actively manages
resources, schedules, and budgets using workload planning and employees
in other offices. It also maintains a level of flexibility to account for the
unexpected. Our proposed team knows that resources, schedules, and
budgets can be managed, but unknowns must be carefully planned so project
trade-offs can be accurately assessed. This aspect of our business is openly
communicated and actively advocated within Kimley-Horn.
8
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
Staff Qualifications
The project team has extensive experience in delivering HNAs that will inform and support future housing policy for cities and counties. We have
hand -selected a team not only with the availability to serve on your project but also with established relationships with Weld County curated during previous
projects. As the project manager, Ines Galmiche, AICP, brings a certified planner background with years of housing -related policy and planning experience.
Ines will be the main point of contact throughout the project and will help lead and facilitate each task of the project to ensure a seamless and expedient
process through completion. Ryder Reddick, AICP, will serve as principal -in -charge and provide local knowledge and background unique to Weld County.
Candyce Burnett will provide technical oversight and she will be responsible for monitoring adherence to quality standards throughout the process.
Our team's experience with collaboration enables them to work together seamlessly, leveraging their expertise and stakeholder connections vital for delivering a
comprehensive and intentional assessment for the County. Figure 2 delineates each member's role. Brief resumes showcasing proven success in completing
relevant projects that demonstrate their ability to perform the Scope of Work described in Schedule B are located on pages 10-12.
Figure 2. Organizational Chart
PRINCIPAL -IN -CHARGE I GEOGRAPHIC
INFORMATION SYSTEM (GIS)
Ryder Reddick, AICP
WELD COUNTY
PROJECT MANAGER I HOUSING LEAD
Ines Galmiche, AICP P
KEY PLANNING ANALYST
Joel Farias P
Levi Griffith
Aaron Hull
QUALITY MANAGER
Candyce Burnett P
KEY PERSONNEL: 40
9
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
Project Manager's Experience
1 his assessment requires a project manager with a keen understanding of the County's goals and objectives; an ability to communicate with stakeholders
(public, council, and planning); and a project management approach to keep on schedule and be compliant with SB 24-174. Ines is the perfect choice to lead
the team. With support from our team, she will ensure that technical elements are completed successfully so the County can use the data to
create a robust housing policy that supports its vision for the community over the next 20 years.
Ines Galmiche, AICP
Project Manager I Housing Lead
• Master of Urban and Regional Planning. University of California, Irvine
• Bachelor of Sociology, University of California, Santa Cruz
• American Institute of Certified Planners (AICP #35452)
Ines is a long-range planner working in land use policy, housing planning,
and transportation planning. Ines has extensive experience working with
jurisdictions to address housing needs; this includes HNAs, land capacity
analysis, fair housing analysis, affordable housing incentives, policy
development, zoning and development code updates, and community
engagement. From working with jurisdictions in California on Housing
Elements that promote equitable housing practices and comply with an
extensive list of state laws, to working for the State of Washington in creating
guidance for jurisdictions updating their comprehensive plans, Ines is skilled
in translating local issues and community needs into action plans. She has
worked with rural to urban jurisdictions across Colorado, California, Arizona,
Nevada, and Washington on various types of planning efforts.
Ability to Perform Scope of Work: Ines's extensive experience with housing
policy will allow her to successfully lead this assessment for the County and
complete the project on schedule and in full grant and legislative compliance.
REFERENCES
Santa Cruz Housing and Safety Elements: Lee Butler,
Director of Planning and Community Development ,' Ibutlei@santacruzca.gov 1831.420.5103
Brentwood Housing and Safety Elements: Alexis Morris,
Director of Community Development ! amorris@brentwoodca.gov 1925.516.5195
Scotts Valley Housing and Safety Elements: Taylor Bateman,
Community Development Director tbatemangscottsvalley.orq i 831.440.5600
SIMILAR WORK
Santa Cruz Housing and Safety Elements, Santa Cruz, CA — Project Manager
Scotts Valley Housing and Safety Elements, Scotts Valley, CA — Project Manager
Brentwood Housing and Safety Elements, Brentwood, CA — Project Manager
Brentwood Zoning Code Updates, Brentwood, CA — Project Manager
Watsonville Housing Element, Watsonville, CA — Project Manager
Town of Kiowa Comprehensive Plan, Kiowa, CO — Deputy Project Manager
Cripple Creek Comprehensive Plan, Cripple Creek, CO — Deputy Project Manager
Cripple Creek Economic Development and Tourism Plan, Cripple Creek, CO —
Deputy Project Manager
Cripple Creek Development Code Review, Cripple Creek, CO — Deputy Project Manager
City of Northglenn, Section 36 Area Plan, Northglenn, CO — Deputy Project Manager
Dublin Housing, Safety, and Environmental Justice Elements, Dublin, CA —
Deputy Proect N anager
Fernley North and Southwest Subarea Plans and Design Guidelines, Fernley, NV —
Deputy Project Manager
State of Washington Department of Commerce — Urban Growth Areas and Rural
Planning Guidebooks, Statewide, WA — Urban Planner
State of Washington Department of Commerce — Roadmap Phase IV, Statewide, WA -
Urban Planner
Other California Housing Element Updates:
City of
Costa Mesa
City of
Newport Beach
City of Filmore
City of Menifee
City of Hollister
City of Pomona
City of Rialto
City of
Pico Rivera
City of
Solana Beach
City of Chino
City of Hemet
City of Fontana
City of Del Mar
City of Orange
County of Orange
City of Murrieta
City of Calimesa
10
Kimley '>> Horn
er
Bid for Housing Needs Assessment for Unincorporated Weld County
Ryder Reddick, AICP
Principal -in -Charge j GIS
• Master of Urban and Regional Planning, University of Colorado, Denver
• Bachelor of Political Science, University of Colorado, Denver
• AICP ##33979
Ryder is an outgoing professional with 19 years of proven success as a
professional land use planner, project manager, and GIS specialist. He is a
confident communicator with a professional image and strong organizational
skills. He performs well under pressure and has always maintained excellent
interpersonal communication with excellent time management skills while
working with multidiscipline team members to achieve established goals.
He is very community -oriented and loves working with others to solve
problems anytime the opportunity arises.
Ability to Perform Scope of Work: With extensive experience in land
planning, advanced GIS capabilities, and deep local knowledge, Ryder will
use his expertise to deliver accurate data analysis, strategic planning, and
contextually relevant recommendations that address the community's specific
housing needs.
SIMILAR WORK
Town of Erie Development Review, Erie, CO - Project Manager and
Land Planning Consultant
City of Evans General City Planning Services, Evans, CO — General Land
Planning Consultant'
Sunriver Owners Association GIS Platform Development, Deschutes County, OR —
Project Manager and GIS I ead Analvstx
Pawnee Waste Exploration and Production (E&P) Landfill Major USR Amendment
(1 MJUSR20-15-0048), Weld County, CO — Project Manager and Herniattinng Lead
Rimrock Energy Partners (REP) Processing Natural Gas Processing Plant Annexation
and Change of Zone and Use by Special Review Permitting, Town of Pierce, CO -
Deputy Project Manager and Pemiting Leach
NWC Natural Gas Compression Facility (USR18-0090), Weld County, CO —
Project Manager and Permitting Lead*
*Project completed prior to joining Kimley-Horn
t
September 11. 2024
Candyce Burnett
Quality Manager
• B_A achelor of Urban and Regional Planning, California State Polytechnic University,
Pomona, California
Candyce has more than 24 years of planning and California Environmental
Quality Act (CEQA) experience in San Bernardino and Los Angeles Counties,
including five years in a leadership role as a planning manager and city
planner. Candyce is a strong community planning and social services
professional who has a strong record of serving clients and collaborating
with public sector stakeholders through all phases of entitlement and project
development. Her experience includes leadership and support for CEQA
analysis, General Plan and Housing Element Updates, Specific Plan and
code amendments, land use planning, and historic preservation projects. Her
work has also included current and advanced planning, legislative and policy
analysis, sustainability plans, programs and grants, mixed -use, and transit -
oriented development planning.
Ability to Perform Scope of Work: As your quality manager, Candyce will
review deliverables to ensure quality across the project team, guided by her
extensive experience in land use planning and coordination between her team
and important stakeholders.
SIMILAR WORK
Menifee 2021-2029 Housing Element Update, Menifee, CA - Housing Policy Lead
City of Del Mar Sixth Cycle Housing Element Update, Del Mar, CA - Housing Policy Lead
KPC Coachella Specific Plan, Coachella, CA — Project Planner
11
Bid for Housing Needs Assessment for Unincorporated Weld County I September 11. 2024
Joel Farias
Key Planning Analyst
• Bachelor of Science, Environmental Science and Natural Resources,
University of Washington
Joel is a skilled and practiced land use planner who specializes in entitlements
and long-range planning. His experience in entitlements is informed largely by
his work in the private sector as a planner with an engineering firm focused
on land development. In his role, he has reviewed submittal packages for
consistency with jurisdiction code including subdivisions, engineering,
building, and environmental permits. His long-range experience sterns from
years of comprehensive, housing, land use, and capital facilities planning work
for various cities and counties throughout the Pacific Northwest.
Ability to Perform Scope of Work: Joel's diverse experience in housing
planning, technical GIS expertise, and extensive background in community
engagement will contribute to developing solutions that address the County's
housing needs across all income levels through irnplementable policy.
SIMILAR WORK
Woodinville HNA and Action Plan, Woodinville, WA - Analyst*
Oak Harbor HNA, Oak Harbor, WA - Analyst*
Snoqualmie HNA, Snoqualmie, WA — Analyst*
Mercer Island Comprehensive Plan Update, Mercer Island, WA — Analyst
Comprehensive Plan Update, Cities of University Place and Snoqualmie, WA — Analyst*
Capital Facilities Plan and Environmental Impact Statement,
Kitsap County, WA — Analyst*
Middle Housing Grant, Cities of Kenmore, Snohomish, and Snoqualmie, WA— Analyst*
*Project completed prior to joining Kim/ey-Horn
Ability to Perform Scope of Work
Our team members are recognized leaders in the field of land use planning,
with deep backgrounds in housing policy and conducting HNAs. Our team
has a strong track record in addressing complex housing issues,
providing us with in-depth research and knowledge of best practices
for our assessments.
We understand the importance of engaging with the community and
collaborating closely with our clients. Our robust public engagement
experience allows us to fully understand the needs and goals of the
community, enabling us to develop a compelling narrative for the assessment.
Our goal is to support the County in using the data we analyze to create
effective housing policies that align with anticipated housing goals and needs.
In addition to our expertise and experience, we are committed to delivering
high -quality work. We have a rigorous quality control process in place
to ensure that our assessments meet the highest standards.
Quality Assurance/Quality Control (QA/QC)
We recognize that each project has its own expectations that need to be
understood, and then exceeded. Kimley-Horn's QA/QC measures are built into
our project management processes.
Core principles of our approach to quality reviews include:
• Right the first time. The vast majority of issues are caught and resolved well
before any formal QC occurs.
• Multidisciplinary coordination reviews. Held before formal QC at each
submittal step.
• Independent review. At least one review is independent of the design team
doing the work —a fresh set of eyes is required before completing the
quality review process.
• Design checklists. Completed as part of the QC review for each submittal.
• Experienced reviewers. The QC reviewer is experienced enough (a senior
professional) to not only determine the accuracy of the deliverable and the
appropriateness of its presentation but also to identify missing elements
and offer original ideas for any rewrites or corrections.
• Major project milestones advanced scheduling. Reviews are scheduled ahead
of the deliverable deadline to allow the performance of a complete review
and changes to be made before submittal.
12
Kimley >> Horn
oposal for
Bid for Housing Needs Assessment for Unincorporated Weld County ( September 11. 2024
3. Issues and Constraints
State Guidance and DOLA Requirements
The State of Colorado plans oil releasing guidance in December 2024, after
this project has kicked off. This will create an added level of review to ensure
that the work completed complies with the new guidance.
However, this is not an issue new to Kimley-Horn. When the project team
first began working on 6th Cycle Housing Element Updates in California, the
State Department of Housing and Community Development (HCD) had yet
to release guidance on a long list of new state legislation and requirements.
The project team applied prior experience and subject -matter expertise to
help guide jurisdictions. Once guidance became available, though still fairly
limited, projects were revised. The team also worked with HCD reviewers to
better understand the new requirements and translate information to clients.
Kimley-Horn recommends clear communication and a superior level of
partnership with Weld County to ensure that potential revisions, following the
release of guidance, are anticipated and understood. If required revisions
go beyond the scope outlined in this scope, Kimley-Horn will ensure those
are communicated to staff as early as possible and a potential contract
amendment is drafted appropriately. Kimley-Horn's intent for this project is
to complete the scope outlined in the IFB within budget and on schedule.
Housing Politics
In our experience, projects surrounding the provision of housing
particularly at densities that exceed single-family to facilitate affordable
rates —may incur varying degrees of community backlash. We understand
the importance of community values and of maintaining the character that
attracted families and individuals to build a life in Weld County.
Similarly, it is important for Weld County to ensure adequate housing
stock for its community. This includes providing opportunities for the
community's workforce (firefighters, police, educators, retail employees —
just to name a few) to reside in the same community where they work.
This also includes protecting current residents from displacement due to
the rising cost of living.
A certain level of community engagement and education on the process,
requirements, and potential policy outcomes will be needed as part of
Weld County's overall housing efforts - including the Housing Action Plan
(HAP). This will ensure community buy -in and understanding.
County Size and Access to Resources
It is Kimley-Horn's understanding that unincorporated Weld County covers
approximately 4,000 square miles which makes it the third largest County
in Colorado (roughly the size of both states of Rhode Island and Delaware
combined) with a population of 328,981 per the 2020 US Census. With
such a vast amount of land and low population density, it is important to
consider the community's access to resources in proximity to homes.
This is particularly important when considering future housing opportunities
- if new residential neighborhoods or developments are not constructed
within convenient access to resources, then proposed projects should
provide for those resources.
Kim ley >>> Horn
oposal for
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
4. Task Order Schedule Management
Our proposed project schedule in Figure 3 demonstrates our schedule management approach for completing all the necessary tasks to complete the HNA by
September 30th, 2025. A major factor in successful projects is adhering to all established deadlines. Our schedule will ensure the project will stay on track,
avoid delays, and is compliant with funding requirements. We also understand schedules can change during a project. If milestone dates need to be adjusted,
we will communicate early and often with the County to maintain a collaborative approach to changes and keep the project progressing. Depending on
the project notice -to -proceed being issued by the County, we anticipate the project kick-off meeting will be scheduled and held during the first full week in
November 2024. We can immediately begin work on this project upon selection. Our experience developing these plans will contribute to our ability to navigate
each step of the process with thoroughness and efficiency. We will also verify that the schedule aligns with the requirements of current County plans.
Figure 3. Proposed Schedule
WELD COUNTY HNA
2024
2025
TASK#
NOV
DEC
_IAN
FEB _
MAR
APR
MAY
JUN
JUL
AUG
SEP
Task 1: PROJECT MANAGEMENT AND ORGANIZATION
1.1: Project Kick -Off — Developing a
Foundation for Success
1.2: Regular Status Updates and
Project Coordination
1.3: Board of County Commissioners
(BOCC) and Community
Development Block Grant (CDBG)
Advisory Committee Meetings
1.4: StFlkehnlrler Meetings
TASK 2: DATA COLLECTION AND REVIEW
2.1: Community Workforce Profile
2.2: Housing Affordability and
Availability Needs Assessment
2.3: Fair Housing Analysis
2.4: Summary Report
2.5: Policy Recommendations
TASK 3: DOCUMENT DELIVERABLE
3.1: Public Review of the Draft HNA
3.2: Final HNA
•
N
• 0
•
• •
•
LEGEND: Deliverable Meeting
14
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
We have developed a detailed staff -hour and fee proposal (Figure 4) based on our comparable experiences. We welcome the opportunity to sit down with the
County and discuss our proposed scope of services and fees in further detail.
Figure 4. Fee Proposal
TASK #
r
ANALYST I
(FAR/AS)
ANALYST II
PROFESSIONAL
(GALMICHE)
SENIOR
PROF. I
(RYDER)
$160
$200
SENIOR
PROF. II
(BURNETT)
T T)
$260
ADMIN
$155
Task 1: PROJECT MANAGEMENT AND ORGANIZATION
TOTAL HOURS
160
LABOR
(SUBTOTAL)
$27,060
1.1: Project Kick -Off — Developing a
Foundation for Success
1.2: Regular Status Updates and
Project Coordination
1.3: BOCC and CDBG Advisory
Committee Meetings
1.4: Stakeholder Meetings
4
12
8
30 12
4 24 14 2
4 16 8 2
_24
12 54
48
$4,040
$9,060
$8,220
34 $5,740
TASK 2: DATA COLLECTION AND REVIEW
336 $51,560
2.1: Community Workforce Profile
2.2: Housing Affordability and
Availability Needs Assessment
2.3: Fair Housing Analysis
2.4: Summary Report
2.5: Policy Recommendations
16 16 8 4 4
32 24 12 12 4
32 24 12 12
16 16 12 4
24 8 24 8
4
4
4
84
84
52
68
$7,360
$12,760
$12,760
$8,000
$10,680
TASK 3: DOCUMENT DELIVERABLE
68 $11,100
3.1: Public Review of the Draft HNA
3.2: Final HNA
a
8 12
A 9
4 16 8 2
$5,360
$5.740
Total Hours: 144 108 178 94 28 12 564 $89,720
Office Expenses (Mileage, Printing, Miscellaneous) $1,100
TOTAL FEE: $90,820
15
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
5. Method for Determining Task Scope and Work Hours
Kimley-Horn has developed an approach for completing the scope of services outlined in the County's IFB, including key tasks, individual responsibilities, and
needed resources from the County and various stakeholders to ensure successful project completion. All our proposed team members will work on each of the
tasks under this contract. Work hours for each task were carefully determined to balance cost with the appropriate experience levels, as outlined
in Figure 4. We have identified the team member responsible for leading each of the tasks in our approach.
TASK 1. PROJECT MANAGEMENT AND ORGANIZATION
Our approach begins with our project manager. We believe that a strong consultant sets the tone for the project with the project team, the client team, and the
public. Ines Galmiche, AICP, will serve as our project manager and will be the primary point of contact for the County. Ines will be surrounded by a team of
subject matter experts who will partner with her in our team's production efforts.
Ines will be supported by principal -in -charge, Ryder Reddick, AICP, who will
ensure that all the knowledge, local expertise, and lessons learned over his years
of experience successfully transfer into this project.
0
COORDINAT
PATE RISKS
U
p
a
MANAGE CHANGE
Project management Approach
• Develop a Project Charter
• Establish roles, lines, contacts, and
methods (what, who, and how)
• Communicate deliverables
• Ensure comment resolution
and incorporation
• Notify team immediately of change
• Identify potential risks with
thorough preliminary design
• Develop alternatives
• Mitigate or eliminate risk
• Include allowances
• Monitor/adjust schedule
• Communicate progress/issues
updates
• Monitor budget
• Develop alternatives to
mitigate impacts
• Communicate proactively
BENEFITS
• Meet with stakeholders and
build consensus
• Develop work plan
• Maintain database of decisions
• Obtain approvals for change
• Develop realistic schedule
• Forecast weekly/monthly/
six-month staffing
• Establish weekly milestones
• Anticipate change and include
contingencies
• Provide monthly updates
• Maintain excellent quality
• Evaluate budget vs. progress
• Review bimonthly effort reports
• Control construction costs
• Value engineer as needed
All parties continuously informed/up-to-date
Scope changes controlled
Project is delivered on schedule and under budget
n
O
3-ma3Has
isooin ane
1.1 Project Kickoff - Developing a Foundation for Success
Our project team will have an initial kick-off meeting, following which we will
develop a short project charter. The charter confirms the project goals, schedule,
expectations, and requirements. Additionally, it identifies the project team with
roles, communication protocols, and project risks/mitigation. This proactive
process sets a firm foundation for project work and is especially important given
that the project will include close coordination between our project team and
multiple County departments and decision -making bodies.
1.2 Regular Status Updates and Project Coordination
We suggest setting up bi-weekly virtual check -in meetings with appropriate team
members from the County. These meetings can be utilized to review the project
schedule, discuss ongoing tasks, and set expectations for the weeks ahead. Our
project team will also utilize a bi-weekly or monthly update tool to ensure project
tasks stay on schedule. Kimley-Horn will provide agendas and minutes for each of
these meetings.
1.3 BOCC and CDBG Advisory Committee Meetings
Kimley-Horn will be prepared to provide status updates to the BOCC and CDBG
Advisory Committee meeting upon completion of key milestones. This will include
written status reports with the completion of the three assessments and the policy
recommendations. Kimley-Horn will also attend one (1) BOCC meeting and one (1)
CDBG Advisory Committee meeting to present the Summary Report in person.
16
Kimley >>> Horn
Bid for Housing Needs Assessment for Unincorporated Weld County
1.4 Stakeholder Meetings
The project team will partner with the County to identify a list of relevant
stakeholders to engage through two (2) stakeholder meetings. At these
meetings, the project team will present the Draft HNA to solicit input and
feedback. Engagement from stakeholders will assist in developing policy
recommendations that are feasible and digestible to the community.
Kimley-Horn will prepare meeting materials and a summary report following
each meeting.
Kimley-Horn proposes two options for these stakeholder meetings to be
considered by the County:
1. Two meetings with the same group of stakeholders to discuss first the
data findings and second the proposed policy recommendations; or,
2. One meeting with two different groups of stakeholders based on their
expertise and connection to Weld County to present both the data
findings and policy recommendations.
TASK 2. DATA COLLECTION AND REVIEW
Our project team will conduct an HNA for unincorporated areas of Weld
County to meet the state rules provided in CGA SB24-174. The assessment
will conform with and incorporate the new HNA requirements developed by
DOLA once guidance becomes available on December 31, 2024. Until that
guidance becomes available, Kimley-Horn will apply its expertise in HNAs to
conduct a thorough analysis of the housing stock, community demographics,
and economic and environmental factors.
September 11. 2024
2.1 Community and Workforce Profile
Kimley-Horn will complete a Community and Workforce Profile evaluating
Weld County's population demographics and employment and market data.
The Profile intends to establish a baseline for the assessment and identify any
gaps in housing need. Data to be analyzed includes the following:
• Population and demographics • An estimate of the existing number
• An estimate of the existing number of jobs, sorted by annual salary
of households • Current median income
• Population change projections,
job growth projections, and
demographic trends
• Measures of homelessness and
housing instability
2.2 Housing Affordability and Availability Needs Assessment
Kimley-Horn will complete an assessment of Weld County's housing stock
and local programs and initiatives; this assessment will be compared to data
findings from the Community and Workforce Profile to identify any gaps in
housing need. Data to be analyzed includes the following:
• An estimate of the existing housing stock
• Existing and projected housing shortages and surpluses for different
household types and income levels (extremely low, very low, low, moderate,
and middle), as designated by HUD, based on existing housing stock
• Measures of local resources dedicated to the development of
affordable housing
• Vacancy rates
• Jobs -housing balance, including the availability of housing for
low-income workers
• An estimate of the existing water supply needs for existing housing stock
and estimated housing needs, based on per capita water use rates
identified in consultation with the Colorado Department of
Natural Resources
• An assessment of market limitations on the development of housing
17
Bid for Housing Needs Assessment for Unincorporated Weld County
2.3 Fair Housing Analysis
A critical factor to pair with identifying gaps in housing need is housing
displacement risk. It is important for jurisdictions to consider what future
housing must be added to the inventory, but it is equally as important to
ensure that current residents are not displaced by rising housing costs and
changing community demographics. The Fair Housing Analysis will assess the
following data:
• An estimate of the percentage of residents who are renters
• An estimate of the percentage of residents who are cost -burdened
(households that spend more than 30% of the household's income
on housing)
• An estimate of the percentage of residents who are at least 25 years old
and do not have a high school diploma or equivalent
• An estimate of the percentage of residents whose primary spoken
language is not English
• An estimate of the percentage of residents who are single heads of
household with children under 18 years of age
• Areas where rents or home values are increasing at a substantially higher
rate than adjacent neighborhoods
• Areas where the volume of existing home sales is substantially higher than
adjacent neighborhoods
• Areas with increased sales and use taxes generated from commercial and
retail activity
• The number of business closures
• An estimate of the percentage of housing stock built before 1970
• Existing manufactured home parks
• Disadvantaged areas, as determined by the Climate and Economic Justice
Screening Tool developed by the Council on Environmental Quality in the
Office of the President of the United States
• Areas that will experience increased zoning capacity after 12/31/2024
2.4 Summary Report
Kimley-Horn will create a summary report of the findings from the Community and
Workforce Profile, the Housing Affordability and Availability Needs Assessment,
and the Fair Housing Analysis. The summary report will include an initial draft,
revisions following review by the County, and submittal of a final report.
September 11. 2024
2.5 Policy Recommendations
Following completion of the prior analysis and assessments, Kimley-Horn
will provide County staff and the Board of County Commissioners with policy
and action recommendations. This will help guide the County in navigating
the data findings and next steps, related to potential housing shortages and
displacement mitigation. As part of the recommendations, the project team
will include a cost -benefit analysis for the number of affordable housing units
that might be expected to result from various potential actions the County
could take and an estimate of costs the County may expect to incur to take
those actions.
TASK 3. DOCUMENT DELIVERABLE
Kimley-Horn will provide County staff, decision -makers, and the community
with opportunities to review and provide feedback on the HNA.
3.1 Public Review of the Draft HNA
Kimley-Horn will provide County staff with the complete Draft HNA to be
posted to the County's website for public review. This includes a method of
collecting feedback. The project team will work with County staff to prepare a
press release notifying the community of the public review draft.
This step represents an important element as it creates an opportunity
for education on housing and affordability, and it engages residents in the
process ahead of the County developing an Action Plan.
3.2 Final HNA
Upon completion of the final HNA, Kimley-Horn will present to the BOCC, the
CDBG Advisory Committee, and the Weld County Planning Commission, and
incorporate any changes requested.
As part of the final deliverable package, Kimley-Horn will provide the
County with a digitally accessible PDF, Word document, shape files, and
any additional supporting documentation or data used throughout the
development of the HNA.
18
Kimley > Horn
Bid for Housing Needs Assessment for Unincorporated Weld County September 11. 2024
6. Similar Completed Projects
The following housing policy -related projects have been completed within the last five years and consist of
involvement from the key staff of our team. These projects demonstrate our background and experience gained
delivering similar projects in size and scope. We invite you to contact our clients to learn more about our work
history and quality of service.
HOUSING NEEDS ASSESSMENT
City of Woodinville, HNA and HAP
�► WOODINVILLE, WA
The City of Woodinville received HAP grant funds
offered through Washington State House Bill (HB) 1923.
The HAP studied the existing and future housing needs
of the community. The Kimley-Horn team identified
strategies and actions that the City can consider to
address the community's housing needs. Project tasks
included assessing the current and future housing needs
of the City through a comprehensive HNA; developing
housing strategies and actions that align with community
values; comprehensive public engagement efforts;
developing strategies and actions, focused on affordable
housing options that will assist the city in meeting state
and regional planning requirements; and meeting the
grant funding requirements.
City of Oak Harbor, HNA
Kimley >Horn
P roject Completion:
N ovember 2022
Key Staff Involved:
Joel Farias
P roject Reference:
Robert Grumbach
Development Services Director
425.877.2271
robertg@ci.woodinville.wa.us
OAK HARBOR, WA
A comprehensive study of the City's demographic and
workforce profile, income, housing market supply and
condition, and land capacity analysis was performed
as part of the HNA. The purpose is to examine all
the pertinent existing and projected data to identify
housing trends, needs, or gaps that would need to
be addressed.
P roject Completion:
January 2022
Key Staff Involved:
Joel Farias
Project Reference:
Cac Kamak
Principal Planner
360.279.4514
ckamak@oakharbor.org
Bid for Housing Needs Assessment for Unincorporated Weld County
City of Santa Cruz, 6th Cycle Housing Element
a SANTA CRUZ, CA
City of Santa Cruz
202.E-2031 Housing Element
TPROHOUSING
City of Brentwood, 6th Cycle Housing Element
BRENTWOOD. CA
City of Brentwood
Housing Element
6'" Cycle Update - 2023-2031
September 11. 2024
Kimley-Horn prepared a Housing Element Update
for the City of Santa Cruz - which included a HNA
- and was awarded a "Pro -Housing" designation
by the State of California Department of Housing
and Community Development. The project included
extensive land use and fair housing analysis, and
final policies to address and mitigate housing
displacement and further the development of
affordable housing near community resources.
The project also included extensive community
engagement with elected officials, stakeholder
groups, residents, and developers.
P roject Completion:
December 2023
Key Staff Involved:
Ines Galmiche, AICP
P roject Reference:
Lee Butler
Director of Planning and
Community Development
831.420.5103
Ibutler@santacruzca.gov
t�EkylrwuOD
' I I I. I t.. . 11\1111% . L PI l){: \1 I
Kimley-Horn prepared the Housing Element Update
which included a HNA and extensive land use
analysis to identify adequate sites for future housing
development, given the City's limited land resources.
Community and stakeholder engagement included
public meetings and multiple working sessions with
the City Council and Planning Commission to
explore land use and policy options to address
future housing needs.
P roject Completion:
April 2024
Key Staff Involved:
Ines Galmiche, AICP
Project Reference:
Alexis Morris
Director of Community
Development
925.516.5195
amorris@brentwoodca.gov
20
Kimley >> Horn
Bid for Housing Needs Assessment for Unincorporated Weld County I September 11. 2024
City of Dublin, 6th Cycle Housing Element
DUBLIN, CA
New state laws required a review of qualified
housing sites throughout the City of Dublin, with
a focus on mitigating concentrated density and
providing affordable housing opportunities in existing
neighborhoods and areas of higher opportunity.
The City's previous Housing Element focused on
a considerable allocation of future housing in the
Downtown Dublin Specific Plan area (previously
prepared by Kimley-Horn). In this 6th Cycle
Housing Element Update, Kimley-Horn prepared a
comprehensive HNA and constraints analysis that
ultimately led to the rezoning of additional properties
to meet the City's housing allocation requirements.
Town of Kiowa, Comprehensive Plan
P roject Completion:
January 2024
Key Staff Involved:
Ines Gain -lid -le, AIGP
P roject Reference:
Jeff Baker
Community Development Director
925.833.6610
jeff.baker@dublin.ca.gov
a KIOWA, CO
Town of Kiowa
2024 Comprehensive Plan
Kimley-Horn led the development of the Town of
Kiowa's comprehensive plan, which outlines the Town's
current conditions and helps guide future development
and growth in the Town. The goals and strategies in
the plan were determined by identifying the Town's
needs, community guidance and input, and the
Town's vision for the future. The plan was developed
with other planning documents for both the Town
(municipal codes and ordinances) and Elbert County
(Transportation Master Plan and Comprehensive
Plan). The primary goal of the Kiowa Comprehensive
Plan is to guide growth in a manner that sustains
and enhances Kiowa's sense of place. This involved
gathering data on growth trends, future land use
plans, and a thorough analysis of the Town's Capital
Improvement Plan.
P roject Completion:
July 2024
Key Staff Involved:
Ines Galmiche, AICP
P roject Reference:
Kimberly Boyd
Town Administrator
303.621.2366
kboyd@townofkiowa.com
21
Kimley >>> Horn
oposal for
Bid for Housing Needs Assessment for Unincorporated Weld County I September 11. 2024
Contract Exceptions
Kimley-Horn respectfully requests the following modifications with Weld County's Schedule E Insurance and Weld County Standard Contract. Additions are
bolded and removals are strike through:
Schedule E - Insurance
Page 12, 1. d.: Each Occurrence Claim
Page 12, 2.: The Contractor's commercial general liability; and comprehensive automobile liability, workers' compensation, and professional liability insurance
policies and/or certificates of insurance shall be issued to include Weld County Government as an "additional insured" and shall include the following provisions:
Page 14, 3. c If requested by the County Contractor shall provide copies insurance coverage policies to the County department maintaining contract
administration duties.
Page 14, Insurance Mailing Information: Certificates of Insurance; and endorsements and bonds shall be provided to the County via electronic correspondence
or mail using the information below:
Weld County Standard Contract
Page 17, 4. Termination; Breach; Cure: County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. The County
further agrees to hold Contractor harmless for errors or omissions in documents that are incomplete as a result of the termination action
under this clause.
Page 17, 5. Extension or Amendment:
failure shall result in non-payment for such additional services or work performed.
Page 17. 6. Compensation: Contractor shall submit an
invoice on a monthly basis for hours worked during the preceding month. County shall pay Contractor within thirty (30) days of receipt of
Contractor's invoice.
Page 18, 9. Ownership: Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval
of County. Any modifications made by the County to any of the Contractor's documents, or any use, partial use or reuse of the documents
without written authorization or adaptation by the Contractor will be at the County's sole risk and without liability to the Contractor.
Pages 17-18, 10. Confidentiality: Contractor agrees to keep confidential all of County's designated confidential information.
Page 18, 11. Warranty. If the County experiences additional costs during project construction which are directly associated with errors and omissions
(professional negligence) which require change orders to the construction contract resulting in costs greater than the construction contract Proposal unit costs,
Contractor shall be financially liable for such increased costs. Because the Contractor does not control the cost of labor, materials, equipment or
services furnished by others, methods of determining prices, or competitive bidding or market conditions, any opinions rendered as to costs,
including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and represent
22
Kimley *> Horn
Bid for Housing Needs Assessment for Unincorporated Weld County I September 11. 2024
its judgment as an experienced and qualified professional, familiar with the industry. The Contractor cannot and does not guarantee that
proposals, bids or actual costs will not vary from its opinions of cost.
Page 20, 13. Insurance, Professional Liability: Minimum Limits: $1,000,000 Per Losf Claim: $2.000,000 Aggregate.
Page 21, 14. indemnity: The Contractor shall defend (except for professional liability claims), indemnify and hold harmless County, its officers, agents,
and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims. or willful acts or omissions of any type or character to the
extent caused by or arising out of negligence in the performance of professional services the Work done in fulfillment of the terms of this Agreement
or on account of any act, claim or amount arising or recovered under workers` compensation law or arising out of the failure of the Contractor to conform to
any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or
damage received or sustained by any person, persons, or property on account of its negligent performance under this Agreement or its failure to comply with
the provisions of the Agreement.
Page 22, 19. Compliance with Law: Contractor shall strictly comply with all applicable published federal and State laws, rules and regulations in effect or
hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices.
23
Contract Form
Entity Information
Entity Name*
KIMLEY-HORN AND ASSOC INC
Entity ID*
@00049116
Contract Name*
WELD COUNTY HOUSING NEEDS ASSESSMENT
PROFESSIONAL SERVICES AGREEMENT
Contract Status
CTB REVIEW
❑ New Entity?
Contract ID
8922
Contract Lead *
ERELFORD
Contract Lead Email
erelford@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES TO PERFORM A HOUSING NEEDS
ASSESSMENT FOR THE UNINCORPORATED PORTIONS OF WELD COUNTY. THIS EFFORT WILL SUPPORT THE 2025
CDBG CONSOLIDATED PLAN AND MEET THE INTENT OF SB24-1 74.
Contract Description 2
PAID FOR WITH CDBG FUNDS. NO IMPACT TO THE GENERAL FUND. COMMISSIONERS APPROVED IN A 2023 WORK
SESSION.
Contract Type" Department
AGREEMENT CDBG
Amount*
$90,820.00
Renewable*
NO
Automatic Renewal
Grant
YES
IGA
Department Email
CM-CDBG@weld.gov
Department Head Email
CM-CDBG-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Grant Deadline Date
Requested BOCC Agenda Due Date
Date* 12/05/2024
12/09/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
YES
Bid/RFP #*
B2400121
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
10/09/2025
Committed Delivery Date
Renewal Date
Expiration Date*
12/09/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
TOBY TAYLOR 12/05/2024
Approval Process
Department Head Finance Approver Legal Counsel
ELIZABETH RELFORD CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/03/2024 12/04/2024 12/05/2024
Final Approval
BOCC Approved Tyler Ref #
AG 120924
BOCC Signed Date Originator
ERELFORD
BOCC Agenda Date
12/09/2024
MEMORANDUM
TO: Board of County Commissioners
DATE: October 2, 2024
FROM: Elizabeth Relford, Interim Planning Director
SUBJECT: Bid No. B2400121 — Housing Needs
Assessment
Weld County received one responsive bid from a qualified consulting firm, Kimley-Horn,
in the amount of $90,820 to develop a Housing Needs Assessment for those portions of
unincorporated Weld County. Staff recommends awarding the bid to Kimley-Horn in the
amount of $90,820 to be paid with administrative funds from the Community Development
Block Grant (CDBG) program.
I am available to answer any questions you may have.
20 4- 7410
FIUO K
DATE OF BID: SEPTEMBER 11, 2024
REQUEST FOR: HOUSING NEEDS ASSESSMENT FOR UNINCORPORATED WELD COUNTY
DEPARTMENT: CDBG
BID NO: B2400121
PRESENT DATE: SEPTEMBER 18, 2024
APPROVAL DATE: OCTOBER 2, 2024
VENDOR
Kimley-Horn
3325 South Timberline Road, Suite 130
Fort Collins, CO 80525
THE PLANNING DEPARTMENT IS REVIEWING THE BIDS.
WELD COUNTY PURCHASING
1301 N. 17th Avenue, Greeley, CO 80631
reve rett(cr�.we ld. q ov
cgeisert(ciweld.gov
ttaylor anweld.00v
Phone: (970) 400-4222, 4223 or 4454
TOTAL
$90,820.00
7o2_4-2410
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