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Home My WebLink About20241625.tiffRESOLUTION RE: APPROVE AMENDMENT #3 TO INTERGOVERNMENTAL AGREEMENT FOR PURCHASE OF FOOD PREPARATION SERVICES AND AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF NORTHERN COLORADO WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #3 to the Intergovernmental Agreement for the Purchase of Food Preparation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the University of Northern Colorado, commencing July 1, 2024, and ending June 30, 2025, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #3 to the Intergovernmental Agreement for the Purchase of Food Preparation Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and the University of Northern Colorado, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 19th day of June, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, ATTEST: �C j ,4 Weld County Clerk to the Board BYdI.brt.c6 -Y l 1 . WWi,67 c.l Deputy Clerk to the Board APPVED County Attorney Date of signature: (11Z1 -(/7/I / �'`i' Kevin -B, Ross, Chair Perry L. B 'ke Freeman Lori Saine Pro-Tem " CC: HSD x/O94,1 2024-1625 HR0096 Coni-.ac+ 1NA:32 1'1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Intergovernmental Agreement Amendment #3 for the Purchase of Food Preparation Services with the University of Northern Colorado DEPARTMENT: Human Services DATE: June 4, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: In 2021, the Department entered into an Intergovernmental Agreement with the University of Northern Colorado referenced as Tyler ID 2021-1460 to provide food preparation services for the Weld County Senior Nutrition Program. Weld County Area Agency on Aging (AAA) is now amending the agreement as follows: 1. Extending the agreement through June 30, 2025. 2. Update holiday closure date. 3. Update payment terms: • Increase the price per meal from $8.28 to $8.53. • Place a pause on the salad bar for contract year. • Increase the December prime rib meal allowance by 3%. • Add 3 -month menu cycle to accommodate consumer preferences and incorporate fresh fruits and vegetables when seasonally appropriate. Add average cost of meals per month will not exceed $2.90. What options exist for the Board? • Approval of the Intergovernmental Agreement Amendment #3. • Deny approval of the Intergovernmental Agreement Amendment #3. Consequences: Weld County MA Senior Nutrition Program will not have a current agreement with UNC for food preparation services. Impacts: Weld County AAA Senior Nutrition Program will not be able to provide meals to the eligible citizens of Weld County. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Funded through Older American Act Pass -Around Memorandum; June 4, 2024 - CMS ID 8274 2024-1625 to/1cl 12-0l to Recommendation: • Approval of the Intergovernmental Agreement Amendment #3 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro -Tern Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Pass -Around Memorandum; June 4, 2024 — CMS ID 8274 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND UNIVERSITY OF NORTHERN COLORADO This Agreement Amendment made and entered into 1 - .Wray of AV,,2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and the University of Northern Colorado, Division of Student Affairs for the benefit of Dining Services, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for the Purchase of Food Preparation Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2021-1460, approved on June 2, 2021. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on June 30, 2022. The Original Agreement was amended on: June 21, 2023 to extend term date through June 30, 2024 and to amend Paragraph 3. Closures and Paragraph 4. Payment Terms. The Amendment is identified by the Weld County Clerk to the Board of County Commissioners as document number 2023-1758. June 27, 2022 to extend term date through June 30, 2023, and amend Paragraphs; 3. Closures, 4. Payment Terms, 8. Assignment, 11. Representatives, and 12. Notices and to add Paragraph 24. Professional Liability. The Amendment is identified by the Weld County Clerk to the Board of County Commissioners as document number 2022-1826. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement and effective July 1, 2024: 1. Paragraph 2. Terms. This agreement is being renewed and shall be effective for the period July 1, 2024 through June 30, 2025. 021,,,2,7-/6.02g- 2. Paragraph 3. Closures. i. The following dates are identified as preplanned closures for the 2024-2025 Fiscal year 1. Martin Luther King Jr. Day (January 20, 2025) 2. President's Day (February 17, 2025) 3. Memorial Day (May 26, 2025) 4. Juneteenth (June 19, 2025) 5. Independence Day (July 4, 2024) 6. Labor Day (September 2, 2024) 7. Veterans Day (November 11, 2024) 8. Thanksgiving Day (November 28, 2024) 9. Day after Thanksgiving (November 29, 2024) 10. UNC Holiday Break (December 24, 2024 to January 1, 2025) 3. Paragraph 4. Payment Terms. a. Contractor shall submit monthly financial and programmatic reports by the 10th of each month for meals provided during the previous month; b. County shall reimburse Contractor $8.53 for a complete meal that meets current nutritional standards, including a 'A half pint of 1% milk. Starting July 1, 2024, the Weld County Meals Program will be moving to a 3 -month menu cycle that has been mutually agreed upon. The average cost of meals per month will not exceed $2.90. This cycle will undergo periodic adjustments and updates throughout the year to accommodate consumer preferences and incorporate fresh fruits and vegetables when seasonally appropriate. The core structure of the menu will remain largely intact to mitigate food cost and waste. Three-month cycles will be: • Winter: December, January and February • Spring: March, April, May • Summer: June, July, August • Fall: September, October, November c. County shall reimburse Contractor $0.00 per salad bar serving. No salad bar will be used for this fiscal year; d. County shall reimburse Contractor at negotiated rates for special program enhancements; i. Enhancements include up to $2,768.13 each December for the Prime Rib Dinner up to a maximum of 1,100 meals total or 550 meals each day for two (2) days. e. Contractor shall allow all federal and state funding agencies the opportunity to review all records maintained by Contractor for the Nutrition Program auditing purposes; and f. Submit other reports as requested by County for monitoring and evaluation purposes. g. County shall reimburse Contractor $4.50 per meal if meals are not cancelled by 8:30 am. h. Contractor shall be reimbursed on a monthly basis once all required documentation is received and approved by County. All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: " —rho; tA BOARD OF COUNTY COMMISSIONERS Clerk to the Board WELD COU Deputy Clerk to O Kevin D. Ross, Chair JUN 1 9 2024 CONTRACTOR: The State of Colorado by and through the Board of Trustees for the University of Northern Colorado 501 20th Street, Campus Box 1 Greeley, CO 80639 By: Blaine N cZ: (May 28, 2024 12:28 MDT) Blaine Nickeson, Associate Vice President for Administration May 28, 2024 Date: &1_ SIGNATURE REQUESTED: Weld/UNC Food Prep Amendment #3 (f) Final Audit Report 2024-05-28 Created: 2024-05-23 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAJDZ6PQrWExzfM5kSp5BFLpLWy5xT1Ar7 "SIGNATURE REQUESTED: Weld/UNC Food Prep Amendment #3 (f)" History t Document created by Sara Adams (sadams@weld.gov) 2024-05-23 - 7:31:36 PM GMT- IP address: 204.133.39.9 P4 Document emailed to Blaine Nickeson (blaine.nickeson@unco.edu) for signature 2024-05-23 - 7:33:03 PM GMT e Email viewed by Blaine Nickeson (blaine.nickeson@unco.edu) 2024-05-23 - 8:27:34 PM GMT- IP address: 73.34.221.47 t Email viewed by Blaine Nickeson (blaine.nickeson@unco.edu) 2024-05-26 - 10:09:38 PM GMT- IP address: 73.34.221.47 £® Document e -signed by Blaine Nickeson (blaine.nickeson@unco.edu) Signature Date: 2024-05-28 - 6:28:44 PM GMT - Time Source: server- IP address: 138.86.102.157 Agreement completed. 2024-05-28 - 6:28:44 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* Entity ID* UNIVERSITY OF NORTHERN @00002838 COLORADO Contract Name* UNIVERSITY OF NORTHERN COLORADO (IGA AMENDMENT #3 - AAA FOOD PREPERATION SERVICES) Contract Status CTB REVIEW Contract ID 8274 Contract Lead * SADAMS Q New Entity? Parent Contract ID 20211460 Requires Board Approval YES Contract Lead Email Department Project # sadams@weld.gov;cobbx xlk@weld.gov Contract Description * AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF FOOD PREPARATION SERVICES. ORIGINAL AGREEMENT TYLER ID 2021-1460. AMENDMENT TO UPDATE TERM DATES TO JULY 1, 2024 TO JUNE 30, 2025, PARAGRAPH 3 CLOSURES AND PARAGRAPH 4 PAYMENT TERMS. Contract Description 2 PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 6/5/24. Contract Type * AMENDMENT Amount* $0.00 Renewable* NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 06/12/2024 Due Date 06/08/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date * 04/30/2025 Committed Delivery Date Renewal Date Expiration Date* 06/30/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 06/10/2024 06/10/2024 06/10/2024 Final Approval BOCC Approved Tyler Ref # AG 061924 BOCC Signed Date Originator SADAMS BOCC Agenda Date 06/19/2024 Hello