HomeMy WebLinkAbout20240866.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, APRIL 15, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, April 15, 2024, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Kevin D. Ross, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Mike Freeman
Commissioner Scott K. James
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
ri MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of April 1, 2024, as printed, Commissioner Buck moved to approve. Commissioner James
seconded the motion and it carried unanimously.
• AMENDMENTS TO AGENDA: Commissioner Saine moved to amend the Agenda to remove the
15 -minute time limit and vote provisions under `Public Comment'. There being no second, the motion
failed. There were no additional amendments to the Agenda.
• CONSENT AGENDA: There being no public testimony concerning Partial Vacation, VAC24-0003,
of Two -Lot Recorded Exemption, RE -1912, for Removal of Lot B — Jerome Throckmorton, Jr.,
Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Freeman
seconded the motion and it carried unanimously.
• WARRANTS:
1) GENERAL WARRANTS - APRIL 12, 2024: Commissioner Buck moved to approve the General
Warrants, as printed. Seconded by Commissioner James, and upon a roll call vote of four (4) to one (1),
the motion carried with Commissioner Saine opposed.
Minutes, Monday, April 15, 2024
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• BIDS:
1) APPROVE BID #B2300066, IT PRINT MANAGEMENT SOLUTION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Toby Taylor, Purchasing Department, stated three (3) proposals were
received and explained this software will help centralize print management capabilities, assist with printer
status monitoring, issue/maintenance tracking and reporting, device setup and configurations, printer and
print object security, multi -location support, and detailed print analytics. He indicated staff recommends
selecting the lowest cost solution that meets specifications, Zivaro, Inc., for the total amount of
$34,896.15. Commissioner Saine moved to approve said bid. The motion was seconded by
Commissioner Buck, and it carried unanimously.
▪ 2) APPROVE BID #B2400062, VMWARE MAINTENANCE PS — DEPARTMENT OF
INFORMATION TECHNOLOGY: Mr. Taylor stated five (5) bids were received and reviewed staffs
recommendation to select Insight Public Sector, Inc., the lowest cost solution that meets specification,
for the total amount of $40,642.56. Commissioner Saine moved to approve said bid. The motion was
seconded by Commissioner Buck, and it carried unanimously.
▪ 3) APPROVE BID #B2400064, CONCRETE - DEPARTMENT OF PUBLIC WORKS: Mr. Taylor
introduced Raptor Materials, LLC, as the sole bidder and confirmed the price for Exterior and Pumpable
Class D concrete is $181.25 per yard, and the price for Flowfill is $150.00 per yard. He noted both
recommendations are for north and south Weld County, and shared a bid response was not received for
Class E concrete. Mr. Taylor stated $236,625.00 is budgeted for this purchase and staff recommends
approval. In response to Commissioner Saine, Mr. Taylor reiterated Raptor Materials, LLC, was the sole
bidder. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner
Saine, and it carried unanimously.
le 4) PRESENT BID #B2400055, CONTINUAL MOTOR VEHICLE RECORD MONITORING
SOFTWARE - DEPARTMENT OF HUMAN RESOURCES: Mr. Taylor stated one (1) bid was received
and staff will make a recommendation on May 13, 2024.
▪ NEW BUSINESS:
1) CONSIDER CONTRACT ID #7959 LICENSE AGREEMENT FOR USE OF WELD COUNTY
PROPERTY FOR VETERINARY VACCINE CLINIC AND AUTHORIZE CHAIR TO SIGN - REZDAWG
RESCUE: Chris Coulter, Director of the Facilities Department, stated Rezdawg Rescue is a non-profit
animal rescue that requested the use of the parking lot east of the Weld County Food Bank (located at
1104 H Street, Greeley) for a one -day vaccine clinic for people who cannot afford veterinary care for their
animals. He further stated this clinic will take place on June 22, 2024, between the hours of 8:00 a.m.
and 12:00 p.m. Commissioner Buck moved to approve said agreement and authorize the Chair to sign.
The motion was seconded by Commissioner James, and it carried unanimously.
• 2) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF FEDERAL MINERAL
LEASE FUNDS FOR ROAD IMPROVEMENTS PROJECT FUNDING AND AUTHORIZE CHAIR TO
SIGN - FEDERAL MINERAL LEASE ACT DISTRICT: Commissioner Freeman stated he has been the
President of the Federal Mineral Lease Act Board for the past twelve (12) years and referenced this item
of business results from fund monies from the Federal Mineral Lease Program. He indicated the amount
varies from year to year, but the amount is divided between the Water Testing Program and the Haul
Route Program (HARP). Cheryl Pattelli, Chief Financial Officer, clarified the current estimated amount is
$1,200,000.00, but is subject to change. Commissioner Freeman moved to approve said agreement and
authorize Chair to sign. The motion was seconded by Commissioner James, and it carried unanimously.
Minutes, Monday, April 15, 2024
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• 3) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PAYMENT OF FEDERAL MINERAL
LEASE FUNDS FOR WATER TESTING PROGRAM FUNDING AND AUTHORIZE CHAIR TO SIGN -
FEDERAL MINERAL LEASE ACT DISTRICT: Commissioner Freeman commented the Water Testing
Program began in 2011 and the funding is estimated in the amount of $52,000.00, which has increased
slightly from years past to accommodate for the rise in costs associated with the testing process.
Commissioner Freeman moved to approve said agreement and authorize Chair to sign. Seconded by
Commissioner James, the motion carried unanimously.
4) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF CR 39 BETWEEN CRS 70 AND 74:
Amy Mutchie, Department of Public Works, requested the Board extend the closure for one (1) week, at
the request of Goodell Construction, said extended closure to begin April 19, 2024, and go through April
26, 2024, due to adverse weather delays. In response to Chair Ross, Ms. Mutchie confirmed message
boards will be updated with the new dates. Commissioner James moved to approve said extended
temporary closure. The motion was seconded by Commissioner Buck, and it carried unanimously.
• 5) CONSIDER SETTLEMENT AND RELEASE AGREEMENT, AND AUTHORIZE CHAIR TO
SIGN - COLORADO PUBLIC EMPLOYEES' RETIREMENT ASSOCIATION (PERA): Bruce Barker,
Weld County Attorney, stated the agreement is the result of over -payment of contributions by Weld
County, Weld County employees, and 21 active Weld County retirees. Neither benefits nor the amounts
contributed will change and the active members and Weld County will receive a refund for the
overpayment. He further stated each of the retirees will need to partake in their own settlement agreement
to receive the same refund. Chair Ross applauded staff for their tireless efforts to resolve this issue on
behalf of employees and active retirees to ensure the best possible outcome. Commissioner Buck moved
to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner James, and it carried unanimously.
• PUBLIC COMMENT: No public comment was offered.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:13 a.m.
Minutes, Monday, April 15, 2024
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These Minutes were approved on the 29th day of April, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUC
ATTEST: dattio
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Weld County Clerk to the Board
Deputy Clerk to the Bo,
Lori Saine
Kevin D. Ross, Chair
erry L. Bud( Pro-Tem
Mike Freeman
Scott James
Minutes, Monday, April 15, 2024
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2024-0866
BC0016
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