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Home My WebLink About20241382.tiffCotltkad- ID*k3qco5 REQUEST FOR BID WELD COUNTY, COLORADO 1301 N 17TH AVENUE GREELEY, CO 80631 DATE: May 9, 2024 BID NUMBER: B2400094 DESCRIPTION: Carbide Cutting Bits DEPARTMENT: Public Works — Pavement Mgmt, Road and Bridge, Gravel Roads Mgmt. BID OPENING DATE: MAY 22, 2024 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively referred to herein as, "Weld County"), wishes to purchase the following: CARBIDE CUTTING BITS Question submission deadline: May 14, 2024 by 9:00 AM. Email questions to: bids©weld.gov. Answers will be posted on https://www.bidnetdirect.com/ on or before May 16, 2024 by 12:00 PM(NOON). Bids will be received until: May 22, 2024 at 10:00 AM (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on May 22, 2024 at 10:30 AM. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Purchasing Conference Room, 1301 N. 17th Avenue, Greeley, CO 80631. Phone Number: (720) 439-5261 Conference ID: 257466901 2. INVITATION TO BID: Bids shall include any and all charges for delivery, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect Weld County to pay, if awarded the bid. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/. Weld County Government is a member of BidNet Direct, which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Delivery to Weld County: A. B Lonsthf7/3/24 l� Emailed bids are required. PREFERRED: email bids to bidsweld.gov; however, if your bid exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. If vendor does not desire email submission, sealed bids will be received at the Office of the Weld County Purchasing in the Weld County Building located at 1301 North 17th Avenue, Greeley, CO 80631 by the bid due date and time. PDF format is required. Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when your bid is received. Please call Purchasing at 970-400-4223 or 4222 with any questions. eeY ciutsiexie 1p/gf Z024' i3V “ice5�Z 3 GENERAL PROVISIONS A Fund Availability' Financial obligations of Weld County, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year B Trade Secrets and other Confidential Information* Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL " However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C R S 24-72-201, et seq , the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C R S 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data) If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential C Governmental Immunity No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq , as applicable now or hereafter amended D Independent Contractor The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract E Compliance with Law The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices F Choice of Law Colorado law, and rules and regulations, established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void G No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract H Term The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid I Termination County has the right to terminate this Agreement, with or without cause, on thirty (30) days written notice Furthermore, this Agreement may be terminated at ,any time, without notice, upon a material breach of the terms of the Agreement J Extension or Modification Any amendments or modifications to this agreement shall be in writing, signed by both parties BID REQUEST #62400094 Page 2 K , Subcontractors The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion L Warranty The successful bidder shall provide a warranty to the County as arranged by the parties M Non -Assignment The successful bidder may not assign or transfer this Agreement, or any interest therein or claim thereunder, without the prior written approval of County N Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental actions O Non -Exclusive Agreement This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature P Employee Financial Interest/Conflict of Interest — C R S §§24-18-201 et seq and §24-50-507 The signatories to this Agreement agree that, to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement County has no interest and shall not acquire any interest, direct or indirect, that would in any manner or degree interfere with the performance of the successful ,bidder's services, and the successful bidder shall not employ any person having such known interests Q Severability If any term or condition of this Agreement shall be held, to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties R Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners S Insurance Insurance coverage must be maintained as required by law and as specified in the specifications and/or scope of work BID REQUEST #B2400094 Page 3 SPECIFICATIONS FOR * P urpose The bid in general consists of supplying 12,500 of Wirtgen W6-G/20X2, 2,500 of Wirtgen W7/20X2 and 6,000 of Wirtgen W8/22Z carbide cutting bits (picks), to be used in our reclaimers and cold planer. S ee specifications below. S chedule Bits shall be available to be picked up by Weld County personnel by July 1, 2024. Pick up location shall be within 30 miles of 1111 H Street Greeley, Colorado 80632. Broken boxes of bits will not be accepted. Carbide Cutting Bit #1- Wirtgen W6-G/20X2 Part Number #2642522 Shank (Shaft) size (20MM) with anti -wear plate (washer) other specs as indicated in image. Quantity: 10,000 — Pavement Management Division 2,500 — Road and Bridge Division Total: 12,500 ORIGINAL WIRTGEN GENERATION X2 PICK DETAILS i _ W6-G/20X2 Part No.: 2642522 Type Meaning W6 -G /20 X2 Cap -shaped carbide tip for removing asphalt layers Pick head with extractor groove as a dismantling aid Held in the toolholder bore with a shank diameter of 20 mm Generation identification/ product characteristic Quantity per toolbox: 50 pieces Weight per toolbox: 16.45 kg Carbide weight per pick: 30 g 0 rim] ri 0,o 5 BID REQUEST #B2400094 Page 4 Carbide Cutting Bit #2- Wirtgen W7/20X2 Part Number #2642532 Shank (Shaft) size (20MM) with anti -wear plate (washer) other specs as indicated in image. Quantity: 2,500 — Gravel Road Management ORIGINAL WIRTGEN GENERATION X2 PICK DETAILS W7/ 20X: Part No.: 2642532 Type Meaning W7 /20 Cap -shaped carbide tip for removing asphalt layers Held in the toolholder bore with a shank diameter of 20 tam Generation identification/ product characteristic Quantity per toolbox: 50 pieces We ght per toolbox: 17.00 kg Carbide weight per pick 41 g It' BID REQUEST #B2400094 Page 5 Carbide Cutting Bit #3- Wirtgen W8/22Z Part Number #2493530 Shank (Shaft) size (22MM) with anti -wear plate (washer) other specs as indicated in image. Quantity: 6,000 — Gravel Road Management ORIGINAL WIRTGEN GENERATION Z PICK DETAILS W8/22Z Part No.: 2493530 1'ypt Mearirg olt.5 L. 0215 W8 22 z Cap -shaped carbide tip for mixing compact soils Held in the tooifiolder bore with a shank ►diameter of 22 mm Generation identi*;cat cn.1product characteristic Quantity per toolbox: 40 pieces Weight per toolbox: 16.50 kg W Carbide weight per peck: 47 9 BID REQUEST #B2400094 Page 6 Rose Everett From: Sent: To: Cc: Subject: Attachments: Fred Zerblis <fzerblis@4riversequipment.com> Tuesday, May 21, 2024 10:17 AM bids Jon Schweitzer Bid Request #82400094 WeldCountyBid-B2400094.pdf Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the nde' silk'. I I hereby waive my right to a seated bid Fred Zerblis I Customer Support Rep 4Rivers Equipment I Fort Collins C: (970)590-6109 O: (970)482-7154 E: fzerblis@4riversequipment.com 4RIVERS ab 1 BID SCHEDULE 2024 Carbide Cutting Bits (62400094) Item Number Description Unit Est. Quantity Unit Price Contract Bid 1 W6-G/20X2 Each 12,500 S CO, $ 7 S OO H . 5 S 2 W7 / 20X2 2,500 t ii -it 175 0° 5. aa 7 4 Each , 3 W8 / 22Z Each 6,000 $ 38, 22O "O G. 37 1 O 2 ?o co Tota I : DELIVERY DATE: 7 to 1 y i S YOUR BID MEETS OUR SPECS? YES X NO BID SUBMITTAL INSTRUCTIONS: The following items must be completed and submitted with your bid on or before the bid opening deadline of 10:00 AM on May 22, 2024: 1) Page 4 thru 8 of the Bid Specifications. 2) W9, if applicable* 3) Any future Addenda must be completed. 4) All other items as requested in the Bid Specifications. *A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. BID REQUEST #B2400094 Page 7 The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the Request for Bid for Request No. #B2400094. 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying bid sheets. 4. The signed bid submitted, all of the documents of the Request for Bid contained herein (including, but not limited to, product specifications and scope of services), and the formal acceptance of the bid by Weld County, together constitutes a contract, with the contract date being the date of formal acceptance of the bid by Weld County. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is in the best interests of Weld County. FIRM ?Th l\elt r S BUSINESS ADDRESS l 2- S J 0 Mr4 CITY, STATE, ZIP CODE _o ? I TELEPHONE NO (q moo) Y8 Z- 7 1 s Li FAX BY TilNa-- ZER 6L t S (Please print) DATE 51 21 `2o 2'-I a gos2tf _ TAX ID# RH- 1ico/ 2Z SIGNATURE E-MAIL -F Ze.r Go tri eviAsn4. con l tc h &Je i f Zere Lif i ✓t r3 eirp ?men Corn DATE 5/ 21/70 Z EMAIL WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 3. ATTEST. A Weld tou y Clerk to the Beard BY: Deputy CI to he B BID REQUEST #B2400094 ; a BOARD OF COUNTY COMMISSIONERS WE I OUNTY, COLORO deillosee3/4 AMP 415711%, °%es erry L. B�er}'k, Chair pro -Tern JUL 0 3 2x24 Page 8 olace2V- /33.2J Contract Form Entity Information Entity Name* 4 RIVERS EQUIPMENT Contract Name* 2024 CARBIDE CUTTING BITS SUPPLY Contract Status CTB REVIEW Entity ID* @00033628 fl New Entity? Contract ID 8465 Contract Lead * JHOLBROOK Contract Lead Email jholbrook@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description * SUPPLY 1 2,500 W6 -G 20X, 2,500 W7/20X AND 6,00 W8 22Z CARBIDE CUTTING BITS. Contract Description 2 Contract Type * Department Requested BOCC Agenda Due Date CONTRACT PUBLIC WORKS Date* 07/04;'2024 07.'0812024 Amount * $109,270.00 Renewable * NO Automatic Renewal Grant IGA Department Email CM- PublicWorks@weldgov.co m Department Head Email CM-PublicWorks- DeptHead@weldgov.com County Attorney ADRIA SCHIEL County Attorney Email ASCHIEL@WELD.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? NO Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Contact Name Purchasing Review Date * 03/03/2025 Committed Delivery Date Contact Type Contact Email Renewal Date Expiration Date* 12 31 2024 Contact Phone 1 Contact Phone 2 Purchasing Approver Purchasing Approved Date CONSENT 06 28 2024 Approval Process Department Head .CURTIS HALL DH Approved Date 06/28/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07/03'2024 Finance Approver CONSENT Legal Counsel CONSENT Finance Approved Date Legal Counsel Approved Date 06/28'2024 06 28!2024 Tyler Ref # AG 070324 Originator JHOLBROOK MEMORANDUM TO: Duane Naibauer, Deputy Director of Public Works DATE: June 11, 2024 FROM: Joshua Holbrook, Pavement Management Supervisor SUBJECT: Carbide Cutting Bits (Pick), Bid No. B2400094 — Bid Recommendation On May 22, 2024, five bids were opened for the Carbide Cutting bits supply, the five bids ranged from $98,315.00 to $252,4400.00. The two lowest bids submitted by Wagner Equipment and Wear Parts & Equipment did not meet the specifications of the bid for the three carbide cutting bits. Both Wagner Equipment and Wear Parts & Equipment submitted bids that did not meet the manufacture and part numbers specified in the bid. The third lowest bid from 4 Rivers Equipment does meet the bid specification and is within the 2024 estimated budget for this contract. It is Public Works recommendation to award the bid to 4 Rivers Equipment for a total amount of $109,270.00. cc: Curtis Hall, Director of Public Works Mona Weidenkeller, Office Tech IV, Account payable/receivable Rose Everett, Weld County Purchasing Luis Morales, Supervisor Ron Graves, Supervisor ZON-13$Z DATE OF BID: MAY 22, 2024 REQUEST FOR: CARBIDE CUTTING BITS DEPARTMENT: PUBLIC WORKS BID NO: #B2400094 PRESENT DATE: JUNE 3, 2024 APPROVAL DATE: JUNE 17, 2024 VENDORS WAGNER EQUIPMENT 7260 E.CROSSROADS BLVD WINDSOR CO 80550 WEAR PARTS & EQUIPMENT 20100 E.35TH DRIVE AURORA CO 80011 4 RIVERS EQUIPMENT 125 JOHN DEERE DR FORT COLLINS CO 80524 H&E EQUIPMENT SERVICES 1645 1ST AVENUE GREELEY CO 80631 HOLZBERG COMMUNICATION PO BOX 322 (720 TOTOWA RD) TOTOWA NJ 07511 WELD COUNTY PURCHASING 1301 N. 17T" Avenue, Greeley, CO 80631 E -Mail: reverett(a/weldgov.com E-mail: cgeisert@weldgov.com E-mail: ttavlor@_weldgov.com Phone: (970) 400-4222, 4223 PRICE PRICE PRICE DELIVERY TOTAL BIT #1 BIT #2 BIT #3 COST Qty. 12,500 Qty. 2,500 Qty.6,000 $4.02/ea $4.73/ea $6.04/ea July 1, 2024 $98,315.00 $4.17/ea $5.20/ea $5.81/ea 4-5 days aro $99,985.00 $4.55/ea $5.67/ea $6.37/ea 7-14 days $109,270.00 $5.15/ea $6.24/ea $10.99/ea 5/31/24 $145,915.00 $10.60/ea $12.96/ea $14.59/ea 6/28/24 $252,440.00 2024-1382 PUBLIC WORKS WILL REVIEW THE BIDS. 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