HomeMy WebLinkAbout20240331.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR COMBATING YOUTH VAPING IN
COLORADO AND AUTHORIZE CHAIR PRO-TEM TO SIGN ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for Combating Youth
Vaping in Colorado from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, to the Colorado Department of Law, Division of Community Engagement, Attorney
General's Office, commencing upon full execution of signatures, with further terms and conditions
being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Application for Combating Youth Vaping in Colorado from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Public Health and Environment, to the Colorado
Department of Law, Division of Community Engagement, Attorney General's Office, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to sign said application electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of February, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: thaysj
Weld County Clerk to the Board
BY: •LOCIA UY
APP
Deputy Clerk to th- :oard
EXCUSED
Ke ,;_• . Ross, Chair
Perry L.:/ck, Pro-Tem
Mike Freeman
O FCUSED
my Attorney .I
Date of signature: 7IZz1Z`t
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2024-0331
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Colorado Attorney General's Office "Combating Youth Vaping" RFA
DEPARTMENT: Public Health and Environment DATE: 2/1/2024
PERSON REQUESTING: Jason Chessher, Executive Director
Brief description of the problem/issue:
For the Board's review and approval is a request for application between the Colorado Attorney General's
Office and the Department of Law (DOL) and the Board of County Commissioners of Weld County for the use
and benefit of the Weld County Department of Public Health and Environment (WCDPHE) to provide
education, prevention, and cessation of youth vaping.
Tobacco use continues to be a significant cause of death and disability in Colorado and Weld County. Data
shows that 9 out of 10 daily adult smokers started before age 18 and that teens who vape are 7 times more likely
to smoke one year later. The DOL reached a settlement with JUUL Labs, Inc. that will provide Colorado with
funds to be used to address the youth vaping crisis. Project funding is available for application from
governmental entities prioritizing local public health organizations and/or universities, and non-profit
organizations.
With the approval of the Board, the WCDPHE will submit an application for a "Combating Youth Vaping
Program". Funding is available for two (2) years and the application submission deadline is February 16, 2024.
Award notification will be in May of 2024, and estimated contract effective date will be July 1, 2024. The total
award request for WCDPHE will be up to $400,000 for two years. If the project is funded, WCDPHE will hire
one FTE Health Educator for the term of the grant which is expected to be 7/1/2024 - 6/30/2026. The position
will be eliminated once grant funding is exhausted.
What options exist for the Board?
Consequences: Approving this request for application will allow WCDPHE to seek grant funding to develop
programs aimed at youth vaping prevention and cessation.
If the Board declines the opportunity, the proposed program to combat youth vaping will not be implemented.
Impacts:
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Year 1 budget up to $200,000.
Year 2 budget: up to $200,000.
Recommendation I recommend approval to apply for "Combating Youth Vaping Program" funding.
2024-0331
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Support Recommendation Schedule
Place on BOCC Agenda Work Srsion Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross , Char
Lon Saine
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RFA LAAA 2024-03 ATTACHMENT 1
Application Form
Applicant Details
Application Date: 2/14/2024
Name of Applicant: Weld County Department of Public Health and Environment
Applicant EIN: 84-6000813
Mailing Address: 1555 N 17th Ave, Greeley, CO 80631
Physical Headquarters Address (if different from mailing address):
If address listed above is not in Colorado, please describe presence in Colorado/ability to serve Colorado
consumers:
Website: https://www.weld.gov/Government/Departments/Health-and-Environment
Project Director (Primary Contact)
Name: Melanie Cyphers
Title: Substance Use Disorder Programs Supervisor
Email Address: mcyphers@weld.gov
Phone Number: 970-400-2423
Fiscal Contact (if different)
Same as Primary Contact
Name: Bill Fritz
Title: PH Finance Manager
Email Address: bfritz@weld.gov
Phone Number: 970-400-2122
Principal Representative (if different)
Same as Primary Contact
Name: Jason Chessher
Title: Department Director
Email Address: jchessher@weld.gov
Phone Number: 970-400-2293
Project Details
Project Title: Weld Combating Youth Vaping Total amount requested: $ 320,000
Proposal Overview/Executive Summary (150 word maximum):
The Weld Combating Youth Vaping Project to address the youth vaping crisis in Weld County for youth up to age 21 will use
three combined strategies for components 1 and 2: education, prevention, and cessation. Education and prevention will be
addressed through school, parent, and community presentations on vaping and youth implemented mini -grant programs in the
schools. Cessation strategies will be implemented via school -based support groups and cessation cohorts. Specific populations
such as LGBTQ+ and Latino/a youth will be prioritized due to documented higher use rates and reported less trusted adult
connections. Heavy emphasis will be placed on training school personnel in restorative justice practices and trusted adult skills
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aDa� a 33 I
RFA LAAA 2024-03 ATTACHMENT 1
Application Form
Current Annual Operating Budget: $13,265,084.00
Amount requested by year:
Year 1: $ 153,000.00
Year 2:$ 167,000.00
Target geographic region: Weld County, Colorado
Target population (if applicable): Youth and young adults under 21; LGBTQ+ you j
Implementing Organizations (if applicable): Weld County Department of Public Health and
Environment
By signing below, I certify that the information contained in this application is true and correct to the
best of my knowledge.
Digitally signed by Perry
Perry Buck Date: 2024.02.12
11:23:30 -07'00'
2/12/24
Perry L. Buck, Chair Pro -Tern Date
STATE OF COLORADO, DEPARTMENT OF LAW
DIVISION OF COMMUNITY ENGAGEMENT
RALPH L. CARR, COLORADO JUDICIAL CENTER
1300 Broadway, 10th Floor
Denver, Colorado 80203
Phone (720) 508-6000
REQUEST FOR APPLICATIONS
Combating Youth Vaping in Colorado
RFA #LAAA 2024*03
Table of Contents
Project Background and Overview
Introduction
Project Background and Overview
Funding Cverview
Project Requirements
Eligibility_
Accessibiity Requirements
Required Application Components
Notice pf Intent to Apply
Component 1: Application Form
Component 2: Project Narrative
Component 3: Budget and Work Plan
Component 4: Organizational History and Fiscal Ac
How to Apply
Notice of intent to Apply
Formattirc Guidelines
Required Documents
Submission Instructions
Questions and Inquiries
Pre -application Webinar
Schedule of Activities
Selection, Evaluation and Awards
Evaluation Process
Evaluation Committee
Appendix A: Glossary
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Project Background and Overview
Introduction
The Attorney General and the Department of Law ("DOL"), collectively referred to as
the Colorado Attorney General's Office, represent and defend the legal interests of
the people of the State of Colorado and its sovereignty. The Attorney General (AG)
exercises the responsibilities given to the office by the Colorado Constitution,
statutes enacted by the Colorado General Assembly, and the common law.
The Division of Community Engagement serves as Coloradans' open door to the AG's
Office. We build relationships and establish meaningful dialogue across Colorado,
working hard to truly hear the needs, ideas, and voices of the people of our state.
We engage with Coloradans on a range of issues —from improving public safety, to
financial literacy and protecting consumers, to addressing the opioid epidemic,
protecting our land, air, and water, and many others —through the operation of five
programs: Outreach and Engagement, Consumer Engagement and Data Services,
Safe2Tell Colorado, Opioid Response, and Grants and Partnerships.
DOL funds authorized by C.R.S. § 24-31-108 serve as the primary source of support for
partnerships funded through the DOL's Division of Community Engagement ("DCE").
These partnerships support a diverse range of organizations throughout Colorado that
address critical challenges facing our State. The DCE works with partners to help
develop and fund data -driven, high -impact programs that create long-term success
and build a sustainable foundation that benefit community.
Project Background and Overview
The DOL reached a settlement with JUUL Labs, Inc. (JUUL) that will provide Colorado
with funds to be used in accordance with the acceptable uses stated in the settlement.
Addressing the youth vaping crisis will require a multifaceted approach that combines
education, prevention, and treatment. For purposes of this funding opportunity, the
DOL will review applications that address one or more of the following objectives:
Objective 1: Programs that provide cessation assistance to Colorado residents who
were exposed to ENDS (Electronic Nicotine Delivery Systems) while under the age of 21.
Examples include but are not limited to:
• Evidence -based cessation programs that are accessible and that are culturally
tailored and appropriate or designed for youth.
• Initiatives that provide trauma -informed counseling, support groups and
nicotine replacement therapies to help youth quit vaping and address mental
health impacts.
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Objective 2= Education or prevention programs that are designed to prevent or reduce
use of ENDS by Colorado residents who are under the age of 21. Examples include but
are not limited to:
Programs that are designed to encourage greater connections with trusted
adults, honest and authentic support for peers who are struggling, and support
for mental health that can prevent the use of \aping.
Comprehensive education campaigns that use a targeted approach to raise
awareness about the risks and consequences o vaping, debunking myths about
their reduced harm/harmlessness, and promote healthy alternatives.
Presentations, workshops, or peer -led activitiethat discourage vaping and
provide support and resources for those struggling with addiction.
Incorporation of social media, streaming and app -based platforms to raise
awareness and engage youth.
Outreach that engages parents/guardians and communities in the effort to
combat vaping and that provides resources, workshops, and support networks
to families.
Projects will be prioritized that demonstrate one or more of the following
components:
• An understanding of the broader and more holistic impacts of youth mental
health and root causes of substance use.
• Incorporation of youth voice in the design and implementation of programming
• Programming that is culturally tailored and identity affirming.
• Collaboration that maximizes the impact of the funds and helps build a
comprehensive approach.
Strategies cr programs that promote a surveillance culture in schools or punitive
disciplinary practices will not be supported through fNnds awarded by this RFA. For
example, equipment such as detectors and cameras will not be funded. Additionally,
education campaigns that employ "scare tactics" will not be supported with funds
awarded by this RFA.
Funding Overview
$6,000,000 is available in this funding period. No individual award will exceed
$1,000,000. The DOL will take the size of the request compared to the annual
operating budget into consideration when making award determinations. The
anticipated project funding period is from July 1, 204 through June 30, 2026. The
actual funding period will coincide with the award date and grant execution and is
subject to vary from the dates above, accordingly.
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Project Requirements
Eligibility
To qualify for an award of a grant under this RFA, an applicant must meet the
following mandatory qualifications:
• Be a governmental entity (local public health organizations and/or universities
will be prioritized) OR non-profit organization, registered, and in good standing
with the Colorado Secretary of State; and
• Have a presence in Colorado and/or be able to demonstrate ability to
exclusively serve Colorado consumers through this funding.
Multi -agency partnerships are possible and encouraged for this opportunity, with clear
evidence of close interaction and responsible partnership among the participants. If
multiple entities are applying together, please select one entity to serve as the
Applicant. This should be the entity that will receive the grant award, receive the
disbursed funds, and be responsible for funds management and submitting required
reporting. The additional entities should be listed in the application as "Implementing
Organization(s)." Applicants must clearly articulate in the project description each
entity's role in project implementation.
For the purpose of this RFA and subsequent Grant Agreements, "Implementing
Organizations" will be considered by the DOL as the Applicant's "Subgrantee(s)."
Subgrantee(s) means an entity receiving grant funds through the Prime Recipient
(Applicant/Grantee identified in the Grant Agreement) to support the performance of
the project or program for which the funds were awarded. A Subgrantee is subject to
the terms and conditions of the award to the Prime Recipient, including program
compliance requirements. The Applicant is responsible for ensuring the Subgrantee's
compliance with requirements.
Note that K-12 schools, school districts, charter schools and BOCES are not eligible as
Applicants for this RFA, as a separate funding opportunity will be offered to support
these entities in their efforts to address vaping. Eligible applicants are encouraged to
partner with their local schools/districts and any partnerships should be described in
the Collaboration section of the Project Narrative. Applications received from K-12
schools, school districts, charter schools and BOCES will not be considered.
Accessibility Requirements
All work performed as a result of this solicitation must comply with all applicable
provisions of sections 24-85-101 through 24-85-104, C.R.S., including the Accessibility
Standards for Individuals with a Disability, as established by the Office of Information
Technology pursuant to section 24-85-103(2.5), C.R.S.; all State of Colorado
technology standards related to technology accessibility; and with Level AA of the
most current version of the Web Content Accessibility Guidelines (WCAG),
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incorporated in the State of Colorado technology standards. For more information,
applicants =an review the Vendor Accessibility Guidelines and Checklist.
Required Application Components
All applications must address the following compone is of the proposal.
Notice of Intent to Apply
Please note: to assist the DOL in planning for the ap lication process (e.g., recruiting
enough re'Aewers), it is requested that applicants submit a non -binding Notice of
Intent to Apply by completing the Intent to Apply Survey no later than 5:00pm MST on
January 22, 2024. The survey takes about one minute to complete.
The Noticeof Intent to Apply will be used solely for planning purposes by the DOL.
The survey -will cover the following information:
• RFA number and title
• Organization/agency name
• Contact information
• Objective(s) selected
The Noticeof Intent to Apply does not need to include any explanations of the
applicant's qualifications or desire to receive grant funding.
Componert 1: Application Form
Provide the following information by completing the Application Form included as
Attachmerc 1 to this RFA.
Applicant Details and Contact Information
c A Project Director who will be responsible for coordinating with the DOL
throughout the application, contracting, and grant management
processes.
c A Fiscal Contact who will be responsible for responding to budgetary or
funding inquiries from the State.
A Principal Representative who will be responsible for obligating a
Grantee through their authorized signature on the Grant or Grant
Modifications.
Any additional contacts for the Application period.
Note: an individual may fill more than I ne of these roles, but one
individual may not fill all three roles.
Prokct Title
Total Amount Requested
Them will be a space to indicate the total twc-year request as well as a
breaKdown by each ear.
Proposal Overview/Executive Summary
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Provide a brief description of the proposed project and goals. Include
identification of which Objective(s) will be addressed. 150 word maximum.
Target region
Indicate the geographic region that your project will serve.
Target population
Indicate if specific populations will be targeted/impacted by this project.
Implementing Organizations
List any partner organizations that would receive subgrants to execute this
project.
Current Annual Operating budget
Component 2: Project Narrative
*The Project Narrative should not exceed 3,000 words or approximately 6 single-spaced
pages.
A. Problem Description
• Describe the specific problem/need as it shows up in the region/area or
population that the applicant intends to serve. As feasible, use data to
describe the scope of the issue.
B. Project Description
Describe in detail how your project will address the identified need.
Describe what activities will be carried out as part of the project and the
intended outcomes of the project, including a description of the
communities that will be impacted.
Summarize the timeline for the project, including key benchmarks or
milestones that will be met during the two-year grant period.
Demonstrate how the applicant has the capacity, including personnel,
resources, technology, and other relevant infrastructure needed to
implement the project and the expertise in understanding the nature and
dimension of the need.
C. Relevant Experience
• Describe the experience your organization and any implementing partners
have that make you well -suited to carry out this project effectively.
• Provide descriptions or examples of at least one program the applicant has
overseen that demonstrates a track record of success in implementing
programs/projects with similar objectives.
D. Youth Voice £t Equity
• Explain how youth voice has or will be incorporated into the design and
implementation of the project.
• Explain how the project is informed by and responsive to the needs of the
community being served.
• Elplain if and how the project addresses an existing health disparities
among marginalized populations.
E. Collaboration
• Describe if and how your organization will l verage collaborative
partnerships to maximize the impact of you project.
• Explain if and how your organization has w rked successfully with these
partners previously or how your organization will build new partnerships to
help carry out this project.
F. Project Sustainability
This is a one-time funding opportunity. Explain if and how
projects/programs created through this fundding will be sustained beyond
the funding cycle.
Describe any other funding sources, earned revenue models (if applicable),
or partnerships that will support the propo ed project's sustainability.
Wktte: Supplanting is not allowed with state dollars. Supplanting is to
deliberately reduce federal, state, or local funds because of the receipt of
new funding. State funds may only be use to supplement existing funds for
program activities and not replace those funds which have been
appropriated for the same purpose. Potential supplanting is subject to
review during the application review, pre -award review, post -award
monitoring, and audit.
G. Performance Measures
Identify what data will be collected, estimate target metrics as relevant,
and describe how the information will be u ed to guide and assess the
program and the program's effectiveness. or example, describe if and how
tfe individual and community -level ENDS urge rates will be tracked, and at
what intervals the data will be collected, and how program satisfaction will
be evaluated.
In measurable data points, describe the intended impact of the project,
both in the short-term and long-term if applicable.
Component 3: Budget and Work Plan
Complete the Budget and Work Plan worksheets available as Attachments 2 and 3 to
this RFA. Retain the Excel formatting for these attachments.
Budget Guidelines:
• Expeises must be project related. Use the narrative descriptions in the budget
to make a clear connection between the requested expense and project
actialties.
• The template has formulas to assist you in the completion of the budget
proposal; however, you can override the formula if necessary. It is your
responsibility to verify the amounts are accurate and total correctly.
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Round expenses to the nearest whole dollar amount.
Budget categories include Personnel, Materials/Supplies a Operating, Travel,
Equipment, Contracts Et Subgrants and Indirect.
Personnel - The DOL will consider funding a number of positions
commensurate with the size of the request, but no more than 10
positions will be considered.
Materials/Supplies a Operating - Items should be specific and listed
individually. Avoid general line items like "office supplies" where
possible, as anything that cannot be clearly tied to the project should be
covered in indirect.
Travel - Include calculations in your description (i.e., 500 miles x .56
cents per mile). Any rates must follow your agency's reimbursement
policy.
Equipment - Only items that exceed $5,000 per unit and have a lifespan
of more than one year should be included in Equipment. There are
additional requirements on tracking the value of any equipment that is
awarded.
Contract/Subgrants - Use this section for any of the project activities or
expenses that are subcontracted or if an Implementing Partner will be
carrying out project -related activities and incurring the expenses. In the
description, explain your procurement process for selecting the specific
contractor and include any hourly rates.
Indirect - Unless your agency has a federally negotiated rate, you are
eligible for up to 10% of the total direct costs. If any occupancy/rent
expenses were included in the direct expenses, these should be
deducted from the total direct expenses before applying the 10%.
Provide the DOL with a copy of your federally negotiated rate, if you are
requesting that rate.
The Project Period is two years, but budget proposal must show expenses for
Year 1 and Year 2 separately.
Work Plan Guidelines:
• There should be a clear connection between the Work Plan and the Project
Narrative.
• The template has space for three goals and three objectives under each goal
with space for activities necessary to achieve the objective. You do not need
have three goals or three objectives for each; but may include as many goals
and objectives as are relevant for your specific project. Use the Instructions on
the template as a guide.
Component 4: Organizational History and Fiscal Accountability
Provide the following documentation:
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Completed Sources of Income form (Attachment 4). The DOL reserves the right
to request audited profit and toss statements or additional financial documents
at no additional cost to the Department.
Non-profit organizations only:
o Documentation of IRS tax exempt statu, such as 501(c)(3) determination
letter, or description of the reason that the applicant does not have
federal tax-exempt status.
o Certificate of Good Standing from the Colorado Secretary of State.
How to Apply
Responses must be submitted as specified in this announcement. Applications that fail
to follow all the requirements may not be considered
Notice of Intent to Apply
Complete the Intent to Apply Survey no later than 5: 0pm MST on January 22, 2024.
Entities that do not submit an Intent to Apply Survey are still eligible to submit an
applications.
The Notice of Intent to Apply will be used solely for planning purposes by the
program. Tie survey will cover the following information:
• RFA number and title
• Organization/agency name
• Contact information
• Objertive(s) selected
Formatting Guidelines
• 12 pt font, Arial or Calibri preferred.
• 1 -inch margins.
• For Component 2: Project Narrative, use head'ngs provided to distinguish each
section of the narrative. Component 2 should not exceed $3,000 words or 6
single-spaced pages.
• Title documents clearly.
• Save documents as Microsoft Word, Excel, or / dobe PDF files.
Required Documents
A completed application must include all items described in "Required Application
Component." Please provide each item listed, and all related documents, as separate
Microsoft Word, Excel or Adobe PDF files following this order:
U Application Form (see Attachment 1)
❑ Project Narrative
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❑ Budget Worksheet (see Attachment 2) - retain Excel format
❑ Work Plan (see Attachment 3) - retain Excel format
❑ Sources of Income table (see Attachment 4) - retain Excel format
❑ Non-profit tax-exempt status (if applicable)
❑ Certificate of Good Standing from Colorado SOS (if applicable)
Note: If awarded, your organization will be required to provide additional
documentation including a signed W-9 and insurance certificates.
Submission Instructions
For consideration of award, an applicant for Combating Youth Vaping In Colorado
RFA #LAAA 2024*03 must submit a completed email application via zip file no later
than 11:59 p.m. MST on February 16, 2024 to: MBT 2.19zwflzbb1wylnip@u.box.com
No hard copies of applications will be accepted. Applications submitted after the
application submission deadline will not be accepted.
If you are unable to submit your application using the provided box.com address,
please contact the Department of Law at procurement@coag.gov.
Please note the following:
The subject line and body of the email are not uploaded into the online submission
application and wilt not be received by the DOL. Only email attachments are
uploaded. Should any Applicant wish to ask a question or make a comment regarding
the RFA, send a separate email to procurement@coag.gov.
Applicants should attach one (1) zip folder that contains all required application
submission documents. The zip folder name should include the following title: "RFA
LAAA 2024*03_Combating Youth Vaping_[*APPLICANT'S NAME]".
The e -submission application typically uploads submissions within five minutes.
Applicants are advised to submit their applications no later than one hour prior to the
solicitation deadline to ensure the application has been received.
The e -submission application sends an automated email confirmation if submissions
were uploaded correctly.
Please do not encrypt your email. The e -submission application automatically
encrypts attachments and any additional encryption may result in failure to upload.
The e -submission process with box.com is only for proposal submission. All inquiries,
questions, comments, or concerns should be submitted to the procurement contact,
not through the e -submission system. The Notice of Intent to Award will at minimum
be posted on Colorado VSS, all other communication from the DOL may be through
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direct emal from the procurement contact and/or posted to the DCE Funding
Opportunities website.
During the solicitation process for this RFA, all official communication with applicants
will be via notices on the DOL program website listed in the schedule of activities.
Notices ma! include any modifications to administra ive or performance
requirements, answers to inquiries received, and/or larifications to requirements.
Program stEff will host a "how to apply" webinar to b e announced on the website. It
is incumbert upon applicants to carefully and regularly monitor the website for
publication of modifications to this solicitation and a y other information in regard to
this RFA. Any DOL announcement of the winning app icant(s) will be via e-mail or in
another format, as determined by the DOL, and mus be within the timing and
discretion cf the DOL.
Applicants are not to contact any other state office r individual regarding this RFA or
this project, except for the program contact noted blow. Applicants are not to rely
on any other statements that may alter any specification or other term or condition of
the solicitation outside of the DOL website.
All materials submitted shall become the property of the DOL and will not be
returned.
Question! and Inquiries
Applicants nay make written inquiries via email to obtain clarification of
requiremerts concerning this RFA. Send all inquiries o:
Program contact name: Alison Williams Helm
Program contact email: procurement®coag.gov
Clearly identify your inquiries with:
RFA Number
RFA Title
The section the inquiry applies to.
Applicants are not to rely on any other statements that alter any specification
or other term or condition of the RFA, unless they have been formally issued by
the DOL and posted to DOL's Funding Opportunities webpage. DOL may also
elect to use Colorado VSS to post formal modifications to the RFA.
Pre -application Webinar
As indicated in the Schedule of Activities, Applicants have the option to attend a pre -
application webinar for clarification on this RFA. Visit the DOL's Funding
Opportunities webpage for information on how to loi-in to join these meetings.
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Schedule of Activities
Activity Date
RFA Published on coag.gov/funding-
opportunities/ January 8, 2024
Pre -Application Webinar
(Attendance optional) January 18, 2024
Notice of Intent to Apply deadline
Notice of Intent to Apply Survey January 22, 2024
Application submission deadline February 16, 2024
Evaluation Period (estimated)
February 16, 2024 - April 17, 2023 April 17, 2024
Estimated Notification of Award May 2024
Estimated Contract Effective Date July 1, 2024
Selection, Evaluation and Awards
Evaluation Process
DOL will review each application to determine whether the application includes all
required information and documentation. Applicants that do not meet all
requirements specified above may be disqualified, and their applications will not be
considered for a grant award.
The technical aspects of applications will be assessed based on the soundness of the
applicant's approach and the applicant's understanding of the requirement. Past
experience/qualifications will be assessed by considering the extent to which the
qualifications, experience, and past performance are likely to foster successful, on -
time performance.
The DOL carefully designs scoring and selection process to ensure fair selection of the
best qualified applicants. The selection process is described below. The criteria for
scoring are in direct correlation to the required application components.
Evaluation Committee
An Evaluation Committee will be established utilizing measures to ensure the integrity
of the evaluation process. These measures include the following:
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• Selecting committee members who do not have a conflict of interest regarding
this solicitation.
• Facilitating the independent review of proposals.
• Requiring the evaluation of the proposals to by based strictly on the content of
the proposals.
• Ensuing the fair and impartial treatment of al Applicants.
The objective of the Evaluation Committee is to conduct reviews of the proposals that
have been submitted, to hold frank and detailed discussions among themselves, and
to recommend applicant(s) for award.
The Evaluation Committee will review each qualifying application proposal based on
the criteria identified above and will make a separate determination for an award of
a grant for each qualifying proposal. Only individuals on the Evaluation Committee
will evaluate proposals for grant awards.
Appendix A: Glossary
Applicant/ Lead Applicant: The entity that will submit the application, receive the
grant award, receive the disbursed funds, and be responsible for funds management
and submitting required reporting.
Culturally tailored: When the program, activities and other components of an
intervention have been adapted to reflect cultural needs and preferences at the
population level.
DOL: Colorado Department of Law
DCE: Division of Community Engagement
ENDS: Electronic Nicotine Delivery Systems, 'use of ENDS' will be used synonymously
with vaping.
Identity affirming: when the program, activities and other components of an
intervention promote a sense of belonging and the participants can see themselves
reflected in the materials.
Implementing Organization: any partner organization the applicant subgrants a
portion of the award to in order to assist in carrying out the project's activities.
Scare Tactics: dramatized messaging designed to shock or frighten.
Vaping: the use of any device, such as an electronic cigarette, which fundamentally
heats a liquid solution into an aerosol that is inhaled into the lungs of the person using
it.
Youth: individuals who are under the age of 21.
14
Problem Description
Youth vaping remains a steady issue in Weld County school districts, who are not equitably
equipped or trained to address the issue in its required depth. Unfortunately, many schools try
and solve the issue on their own by adopting punitive punishment measures, installing vape
detectors, and relying on fear tactics to deter youth from initiating in risky vaping behaviors.
Early programming is important, as staff are hearing that vaping in schools is starting as young
as third or fourth grade, and according to 2019 Healthy Kids Colorado survey data for Weld
Countyl, a significantly higher percentage of Weld 9th graders who have used vapor products
did so before age 13 (40.6%), compared to 9th graders statewide (28.6%). Even further, 20.4% of
Hispanic/Latina/o 9th graders in Weld County had tried vaping before age 13, compared to
11.9% of White, non-Hispanic/Latina/o 9th graders in the county. Early initiation among Weld's
Hispanic/Latina/o 9th graders was also higher than the statewide rate for the same
demographic (16.2%).
Historically, the WCTEPP has not provided specific programming for LGBTQ+ youth, which will
be a priority moving forward as vaping within the past 30 days was higher for gay and lesbian
high school youth in Weld County (37.2%) compared to the statewide rate for gay and lesbian
youth (29.0%)2. Additionally, fewer Weld County high school students who identified as
bisexual, gay or lesbian, or who were unsure about their sexual orientation, said they could ask
their parents or guardians for help with a personal problem compared to their heterosexual
peers. While 86.3% of heterosexual students felt they could ask parents or guardians for help,
only 70.8% of unsure students, 67.6% of bisexual students, and 62.6% of gay or lesbian students
said the same 2. Further, 25.2% of bisexual and 1.14% of gay and lesbian high school students in
Weld County attempted suicide at least once in the past year compared to 5.3% of heterosexual
students 2. Clearly, collarboration with mental health organizations and increasing
connectedness among youth is important moving forward, especially given how closely
connected vaping is with mental health.
Schools frequently express the need for additional training for staff on how to address youth
vaping violations and help students connent to resources to help them quit. Great progress has
been made in schools understanding the mental health and addiction component of vaping, but
capacity to appropriately addresss these components is lacking. Roughly 1 in 4 (25.7%) of Weld
County high school sudents did not have an adult they could go to for help with a serious
problem 2, calling for more trusted adult trainings for school personnel.
Of Weld county high school students who currently vape, 54.7% has tried to quit in the past
year and 71.4% of Weld County high school students think vaping daily carries a moderate or
great risk of harm 2. This is good, but ensuring proper cessation support is in place is key,
especially for students recieveing vaping-related violations.
1. 2019 is the most recent year for which representative estimates are available for Weld County youth. While HKCS is administered
every other year in Colorado, there was not enough participation from Weld County schools to yield representative data in 2021.
2. 2019 Healthy Kids Colorado Survey
Project Description
Our proposed project will address the identified need in three different ways: through
education, prevention, and cessation.
Training description
Personnel trainings are intended to provide youth -serving dults the necessary information
regarding rmt-causes of vaping, restorative justice center d discipline strategies, and how to
become a trusted adult. School personnel includes teachers, counselors, school resource
officers, administrators, paraprofessionals, and school nurses (must be currently employed with
a school district). Trainings will be capped at 20 people peril offering, and schools/attendees will
be prioritized based on their student demographics and ack ess to services. Lack of funding to
appropriate*/ train staff and afford the substitutes for teachers to miss class for a training are
the key barrers expressed by schools. To address this, individual schools will be reimbursed for
up to two personnel to attend a training, which are free of charge. Schools are not limited to
two people but will only be reimbursed up to two seats to ensure a variety of schools can
attend. Ideally, at least one admin from each school attends at some point during the year.
Trainings are intended to better equip school personnel to
to quit services (see evaluation measures below), increase
implementing cessation programs for youth (currently this
of schools utilizing alternatives to suspension and decreasi
measures, and to have training participants clearly articulate the importance of restorative
justice and *sow they can implement it into their daily practices.
Training timeline
Trainings wil consist of a single day with lunch and snacks provided. Topics will include how to
share dialogue with youth and how to build lasting, trustin relationships, evidence -based harm
reduction prorities, the basics of nicotine addiction amon youth, mental health trainings, and
proven and effective strategies to reduce youth vaping. There will be 6 trainings per school
year —two it the fall, 2 in the winter, and 2 in the summer divided equally between schools in
the Greeley area and South County for a total of 12 throughout the grant cycle. Schools who
participate ii year one are allowed to re -apply for year twa; however, they must send a new
staff member and new schools will be prioritized for reimbursement.
lu
Mini-Grant Program Description
Part of WCTEPP's request for funding involves providing funding to middle schools, high schools,
and colleges in Weld County to help strengthen, communicate, and enforce their Tobacco -Free
Schools (TF9 policies. Since this program will encompass a, range of ages (12-21 years),
requirement will vary depending on the grade level and needs of school. Mini -grant
applications -will be prioritized based on the school's need and student demographics. Although
there is a staacture for the mini -grant program, students will be able to tailor the program to
address thei particular school's interests, needs, and challenges. Additionally, members will
help appropriately market and promote cessation prograrr>js for youth and act as a youth voice
for future VICTEPP programming.
support students and connect them
the amount of Weld County schools
number is zero), increase the amount
g/eliminating punitive discipline
Mini -Grant Project Timeline
The mini -grant cycle will run from September to April. Participating schools must identify at
least one TFS Task Force facilitator (this must be a staff member) and at least five students for
their Students Working Against Tobacco (SWAT) teams within the first month. Facilitators will
attend a required mini -grant orientation with WCTEPP during this time and must submit bi-
monthly reports to WCTEPP, which will serve as the main form of communication with WCTEPP
and highlight all activities completed by SWAT teams. Facilitators must hold at least one SWAT
meeting a month and attend bi-monthly facilitator meetings.
Participating schools must complete the following activities by May: Implement at least three
methods to communicate TFS policy to students, staff, and visitors; educate students, staff, and
visitors on the harms of tobacco, nicotine, and vaping; complete the policy checklist in the
WCTEPP's School Resource & Policy Guide; implement WCTEPP's Alternatives to Suspension;
and present to a school stakeholder group.
Cessation Description
Cessation efforts will have two primary components: direct cessation classes and support
groups. All services will be provided to young people ages 12-21 using Not On Tobacco® (N -O -T),
Dimensions, and elements from the Rocky Mountain Tobacco Treatment Specialist (RMTTS)
Training Program. Ideally, cessation classes or support groups will be part of a school's tiered
disciplinary strategy to help students with vaping-related violations quit rather than punitively
punishing them for an addiction. Special support groups will be provided for LGBTQ+ and
Latino/a youth specifically, given their higher rates of vaping usage. Schools with more high -risk
students will be prioritized to ensure equitable access to support.
Cessation Timeline
Hiring new personnel will begin in June, with a start date of July 1. All of July and the majority of
August will be spent training the new staff member in N -O -T and Dimensions in addition to
shadowing current WCTEPP staff. N -O -T is a 10 -week long course, so cessation sessions will
begin by October to finish before winter break, and by February to finish before summer break.
Ten cohorts will be offered per school year per year. Support groups are offered in addition to N-
O -T to offer various levels of support for young people who may not be ready to quit. These
groups are not offered in lieu of mental health professional support, and students who express
higher needs will be referred to necessary levels of care. Rather, the goal is to build a trusting
environment for young people to learn more about their vaping and why they should quit.
Organizational Capacity
WCDPHE is a well-equipped, Public Health Accreditation Board accredited health department
with a strong infrastructure for implementing the projects as described and has been
implementing evidence -based programming since 1938, making it the longest operating local
health department in the state. This also means WCDPHE has strong, longstanding relationships
with community partners, school districts, and city leaders across the county. This grant will
help supplement the work WCDPHE is already doing in the Tobacco Education & Prevention
Program (WCTEPP). Currently, WCTEPP staff is equipped with two full-time employees and a
program supervisor, in addition to a diverse, knowledgeable, and experienced staff within the
Health Education, Communication, and Planning department willing to share their expertise,
feedback, and skills. WCDPHE is equipped with all of the necessary technology needed to fulfill
the proposed project as well as an in-house, full -service prpnt shop for all printing needs.
Prevention, education, and communication are cornerstones to WCDPHE's mission,
underpinning all of the work carried out.
Relevant Experience
The WCDPHE has housed an A35 grant since the late 1990s, demonstrating a long history of
successful tcbacco education and prevention programming. Currently, the WCTEPP focuses on
promoting and offering cessation services, strengthening tobacco -related policy, and
preventing youth initiation of tobacco use through education and empowerment. Several
successful projects have been implemented over the yearl, such as securing tobacco -free parks
in Windsor, CO in 2019, launching a School Resource & Policy Guide for schools, hosting free
Freedom From Smoking® cessation classes, eliminating smokeless tobacco sampling at the
Greeley Stampede, and fielding a youth coalition (PACT) which painted a mural in downtown
Greeley witF local artist Armando Silva and assisted with multiuse housing surveys, and
provided youth voice in several local policy measures. The Weld County Department of Human
services also houses a Collaborate Management Program we will partner with, that "brings
together agencies and services for at -risk, high systems -use children, youth, families" (CDPHE).
Youth Voice& Equity
Youth will pray a role in implementing peer to peer -based education and empowerment
activities through the mini -grant program. This will be solely youth -led. Youth will also have the
opportunityto provide feedback for this program, which will be used to inform improvements
for program.expansion in year two. Additionally, youth wil be able to share their experience
with vaping,having trusted conversations with adults, and more at the school personnel
trainings (in -person or by videos created for the purpose o playing them at the trainings). All of
these activites will be prioritized among schools with grea est expressed need. Based on results
from key informant interviews conducted by WCTEPP in fall 2023, students mentioned the need
for more peer -to -peer education when asked about their perceptions of effective vaping
prevention programs. Peer influences on teen vaping and early initiation rates among 9th
graders whovape also stood out as areas of focus in Weld County.
Health Disparities
As mentioned in the problem description, smoking and vaping rates are higher among LBGTQ+
and Latino youth in Weld County as compared to the rest of Colorado. Specialized cessation and
support groeps will help address these disparities.
Partnerships
We plan to leverage collaborative partnerships utilizing pre-existing, well -attended, and
sustainable !raining opportunities to bolster education and training currently being provided in
addition from offering more in-depth trainings specific to youth vaping and mental health from
a restorative justice perspective. We have a longstanding relationship with aforementioned
partners on several different fronts, including local coalition initiatives, cross training and
promotion, and more. New partnerships will focus on specific school districts we have strong
relationship with, but further efforts will be to enhance this relationship. School recourse
officers are involved with WCTEPP from a policy stance as well as a training stance for
restorative justice -based youth vaping strategies. The youth vaping crisis is such a multi-
dimensional issue, so it is important to collaborate with as many organizations already
addressing the issue to ensure a united effort. We currently have relationships with several
Weld County schools (see work plan for specifics) and plan to continue working with them.
Project Sustainability
Mini -grant Sustainability
All mini -grant participants will be required to complete a stakeholder presentation as their final
activity at the end of the school year, such as presenting to the school board, district wellness
committee, or parent -teacher association to showcase their work around vaping and obtain
buy -in and support from school leadership groups. Similar youth presentations in other
counties have led to successfully securing additional funding. Additionally, WCTEPP will work
with schools to encourage implementing easy education strategies, like morning
announcements and hosting tables at school events, to continue efforts after the mini -grant
cycle has ended.
Training Sustainability
Trainings will be sustained beyond the funding cycle as community partners absorb the anti-
vaping education, skills, and principals into their presentations. Current programming on
tobacco prevention by community partners does not adequately address youth vaping. For
example, North Range Behavioral Health provides youth substance use trainings, but do not
discuss nicotine addiction during these trainings. Additionally, Trusted Adult trainings are
offered frequently to schools, but the content discussing complexity of youth vaping is limited.
Cessation Sustainability
Cessation efforts in and of themselves offer sustainability as they help people quit and stay quit.
A key part of this is encouraging cessation participants to share their stories. Staff trained in
various cessation programs will be able to continue offering cessation support groups and
cessation services once this grant cycle concludes.
Performance Measures
Mini -grant Performance Measures
To assess mini -grant performance, the number of mini -grants distributed to Weld County
middle schools, high schools and colleges will be collected and tracked via an internal excel
sheet as mini -grants are disbursed.
Additionally, the number and type of activities implemented in schools and the number of
students reached will be collected via bi-monthly reports submitted by facilitators. The reports
will include a section on SWAT team members' satisfaction with the program (assessed using
brief surveys. WCTEPP staff members will monitor the reports and provide feedback to schools
to guide program effectiveness. Each school that receives a mini -grant will implement 3
activities cluing the mini -grant cycle and reach at least 10.0% of the school population.
Intended Impact
Short-term: Each school completes at least 3 activities and delivers a presentation to school
stakeholders. Additionally, each participating school utilize the WCTEPP team's Alternatives to
Suspension and School Policy and Resource Guides.
Long -Term: Each participating school develops sustainable education strategies that can easily
be implemerted if funding is no longer available and brings policy up to standard as per the TFS
Policy Checkist.
Training Persormance Measures
To assess training performance, the number and type of trainings offered to Weld partner
agencies, including school resource officers and partners in behavioral health will be collected.
Data will be =racked via an internal excel sheet as trainings are facilitated. Twelve total trainings
will be providing during the grant cycle.
A short evaluation form will be issued during trainings to assess overall satisfaction and if
specific learring objectives were met. Levels of overall satisfaction and the percentage of
participants agreeing that learning objectives were met will be used to measure the trainings'
impact. An oven -ended question will solicit suggestions forl improvement for future trainings.
Analysis of results will be conducted by a WCDPHE's data secialist.
Intended Impact:
Short-term: Over two years, train at least 80 adults in youth -serving roles in understanding the
root causes of vaping, restorative justice -centered discipline strategies, and/or strategies
towards becoming a trusted adult.
Long-term: ncrease youth access to cessation resources and support by training a minimum of
175 adults irr youth -serving positions from 25 or more Weld County schools.
Cessation Performance Measures
The numberof Weld County schools implementing alternatives to suspension will be tracked
internally ins spreadsheet.
Community-evel ENDS usage rates are evaluated through Weld County's triennial Community
Health Survey, which provides estimates of adult tobacco use in Weld County, broken down by
age group. A separate vaping measure is also available in this dataset. In 2022, 11.1% of young
adults aged 18-34 reported vaping, significantly higher than other age groups. A new estimate
will be available from the 2025 Weld Community Health Survey in Q4 of 2025, enabling us to
track vapingrates in young adults. New estimates will be available every three years. As
activities in iiis grant related to cessation are intended to Create long-term impacts, young
adult vaping rates from the 2025 and 2028 Weld Communty Health Survey are a sensible
outcome to Jse for measuring the impact of our activities on youth who will age into the
county's young adult population. Current use of electronic vaping devices among Weld
residents urder age 18 are sourced from the 2019 Healthy, Kids Colorado Survey (HKCS), the
most recent year for which countywide estimates are available for Weld. We do not anticipate
that school participation in Weld will be sufficient to yield countywide HKCS estimates in 2024;
thus young adult vaping rates from the Community Health Survey serve as our closest proxy.
Intended Impact:
Short term: Increase the number of Weld County schools implementing alternatives to
suspension by 30% over 2 years.
Long term: ENDS usage rate among Weld County young adults aged 18 to 34 does not increase
in 2025 (compared to 2022) and declines by a relative 3% from the 2022 rate of 11.1% to 10.8%
by 2028.
COLORADO
Department of Law
Attorney General Phil Weiser
Division of Community Engagement
Work Plan Template
Project Name
Weld Combating Youth Vaping
Two -Year Funding
Request Total
$ 320,000.00
Project Director Name, Title, Phone and Email
Melanie Cyphers, Substance Use Disorder Programs Supervisor, 970-400-2423,
YP P ,
mcyphers@weld.gov
Organization Name
Weld County Deparment of Public Health and
Project Start Date
1 -Jul -24
Fiscal Contact Name, Title, Phone and Email
Bill Fritz, PH Finance Manager, 970-400-2122, bfritz@weld.gov
Organization Type
LPHA
Project End Date
-
30 -Jun -26
Implementing Organization(s) - if applicable
-
-
Weld County Tobacco Education and Prevention Program
Instructions (use this form as it fits your proposed project, you do NOT need to use all fields):
1) State the primary goals of the project, including the problem or challenge your goals seeks to address in the lines below.
2) For each goal, list the objectives that need to be achieved to reach the goal. You must have at least one objective for each goal.
3) For each objective, identify the primary activity to carry out the objective. You must have at least one activity for each objective.
4) If appropriate, identify the sub -activities that are necessary to carry out the primary activity.
5) For each listed activity and sub -activity, identify the responsible party/individual, the estimated timeframe, the desired outcome, and any corresponding deliverables. The deliverables are how you will demonstrate progress on your goals to DOL.
Goals and Objectives should be SMART: Specific, Measurable, Achievable, Realistic, and Timely.
Goal # 1:
Goal # 2:
Goal # 3:
1Given the percent of students in Weld County who did not have a trusted adult they could talk to, school personnel trainings intend to increase number of trusted adults available to Weld County students.
Because of Weld County's high youth initiation rates of vaping, the mini -grant program intends to support peer -led tobacco education and prevention activities.
(Cessation programs for young people ages 12-21 are intended to increase the number of Weld County youth to cessation services.
Goal # 1:
[Given the percent of students in Weld County who did not have a trusted adult they could talk to, school personnel trainings intend to increase number of trusted adults available to Weld County students.
Goals #1, Objective # 1 :
Activities
Responsible
Primary
Sub -Activities
1
1.1
1.2
1.3
Organize trainings for school personnel
Enhance training of school personnel
to be better equiped with the diverse
mental, social, and emotional needs of
students
Offer trusted adult trainings for school
personel
WCTEPP, partner
organizations
WCTEPP, local
mental health
agency
WCTEPP
Increase knowledge and understanding among trusted adults regarding the root causes of vapinng
Estimated Timeframe
August 2024 -June 2026
20 participants per training in sheet provided to document attendance
Desired Outcome
Deliverables
August 2024 -June 2026
6 trainings are hosted per school year with at least 12 trainings over the course of the grant cycle, at least 175 school personnel trained; Sign
Increase school personnel awareness of youth
mental health challenges and how they relate to
vaping
Pre and post evaluation results to assess participant satisfaction and knowledge and
understanding of concepts learned
August 2024 -June 2026
Increase the number of trained trusted adults in
each participating school
Number of trained adults in each participating school, increase in youth reporting having a
trusted adult
1.4
Goals #1, Objective # 2 :
Primary
Sub -Activities
Activities
2
WCTEPP
August 2024 -June 2026
At least 25 different schools trained
number of unique schools who recieved trainings
2.1
r�rF nit -s fr a i. . rlirtnr
Encourage use of WCTEPP Alternatives
to Suspension Guide
WCTEPP
Reduce punitive disciplinary strategies in schools and increase restorative justice -based practices
August 2024 -June 2026
Increase number of Weld County schools
implementing alternatives to suspension by 30%
over the two year grant period
List of schools implementing alternatives to suspension provided
2.2
Enhance school discipline policy
WCTEPP, School
resource officers and
partners
August 2024 -June 2026
Have 70% of schools participating in trainings upate
their discipline language to meet the STEPP
minimum standard
Updated school disciplinary policies for tobacco use
Page 1 of 3
V. 1 Jan 2013
2.3August
Increase use of cessation programs
rather than punitive discipline
WCTEPP, School
partners
2024 -June 2026
Have 70% of schools participating in trainings
incorporate cessation into their policy rather than
punitive punishment
Number of schools offering cessation programs
2.4
Goals #1, Objective # 3 :
Activities
Responsible
Estimated Timeframe
Desired Outcome
Deliverables
Primary
3
Sub -Activities
3.1
3.2
3.3
3.4
Goal # 2:
Because
of Weld County's high youth initiation rates of vaping, the mini -grant program intends to support peer -led tobacco education and prevention activities.
Goals #2, Objective # 1 :
I Strengthen, communicate, and enforce tobacco free school policies (TFS) in middle and high schools in Weld County
Activities
I
Responsible
Estimated Timeframe
Desired Outcome
Deliverables
Primary
1
Form a Task Force/SWAT Teams
Sept 2024 -May 2026
Recruit at least 1 staff member from each
participating school for a Tobacco Task Force,
recruit and maintain at least five (5) active
Students Working Against Tobacco (SWAT)
members. These teams will be responsible for
guiding and implementing tobacco education
activities.
Host monthly SWAT team meetings, attend bi-monthly Task Force meetings
WCTEPP/participati
ng schools
Sub -Activities
1.1
Request and utilize School Resource
and Policy Guide
Sept 2024 -May 2026
Familiarization with the School Resource and Policy
Guide to assist Task Force and SWAT members in
identifng TFS policy weaknesses and planning and
implementing appropriate programming.
Completed Tobacco Free Schools Policy Checklist
WCTEPP/participatin
g schools
1.2
1.3
1.4
Goals #2, Objective # 2 :
Implement at least 3 methods to communicate TFS policy to students, staff, and visitors throughout the 2024-2025 and 2025-2026 school years
Activities
Responsible
Estimated Timeframe
Desired Outcome
Deliverables
Primary
2
Conduct student -led activites such as
informational tables at school events,
morning annoucements, or
posting/updating TFS signage on
school grounds, etc.
Sept 2024 -May 2026
Increased awarness and knowledge of tobacco-
related issues among students, staff, and
community members.
Implementation of at least three (3) tobacco education initiatives over the course of the
school year.
WCTEPP/participate
ng schools
Sub -Activities
2.1
Participate in Take Down Tobacco Day
in April
Sept 2024 -May 2026
Increased awareness of tobacco -related issues that
affect youth.
Host an event to raise awareness of tobacco use and encourage more youth to take action
in tobacco education and prevention.
WCTEPP/participatin
g schools
2.2
2.3
2.4
Goals #2, Objective # 3 :
Formally present to a school stakeholder or decision -making group (school board, PTA, district wellness committee, etc.)
Activities
I
Responsible
Estimated Timeframe
Desired Outcome
Deliverables
Primary
3
Plan and conduct a stakeholder
WCTEPP/participati
presentation at the end of the school
ng schools
year promoting TFS work.
Sept 2024 -May 2026
Increased awareness and support of TFS policy
and tobacco education from school stakeholder
groups.
End of year presentation
. uU-MLlivities
i 3.1
3.3
3.4
- - - - '-�-7111
- ..t.-..._ . _ - ' IM. t.-.. _ _ _ _
-t_ .-
r.
... - - .
.,-r
Goal # 3:
Cessation
programs for young people ages 12-21 are intended to increase the number of Weld County youth to cessation services.
Goals #3, Objective # 1 :
I Increase number of schools and students participating in cessation programs
Activities
I Responsible
I Estimated Timeframe
I Desired Outcome
I Deliverables
Page 2 of 3
V. 1 Jan 2013
Primary
1
Implement cessation programming
into schools throughout the county to
help youth quit
Oct 2024 - May 2026
5 schools participating in cessation cohorts for
students in the first semester and S in the second
semester for a total of 10 cohorts per year
Sign -in sheet of youth particpants, number of completed cohorts per semester
WCTEPP
Sub -Activities
1.1
Offer specific cessation group cohorts
to LGBTQ+ and Latino/a youth
WCTEPP/participatin
g schools
Oct 2024 - May 2026
Have at least 2 cohorts per semester be offered
specifically for LGBTQ+ or Latino/a youth
Sign -in sheet of youth particpants, number of completed cohorts per semester
1.2
Develop inclusive marketing materials
for cessation groups utilizing feedback
from focus groups
WCTEPP/participatin
g schools
July 2024 - Feb 2026
Increase participation in cohors by using peer -made
marketing materials
Examples of youth marketing materials and focus group feedback meeting minutes
1.3
1.4
Goals #3, Objective # 2 :
Activities
Responsible
Estimated Timeframe
Desired Outcome
Deliverables
Primary
2
Sub -Activities
2.1
2.2
2.3
2.4
Goals #3, Objective # 3 :
Activities
Responsible
Estimated Timeframe
Desired Outcome
Deliverables
Primary
3
Sub -Activities
3.1
3.2
3.3
3.4
Page 3 of 3
V. 1 Jan 2013
Exhibit B Budget
COLORADO
Department of Law
Attorney General Phil Weiser
Year 1 Budget
Organization Name
Weld County Department of Public Health and Environment
Budget Period (ex. January 2023 -June 30, 2023
= 6 months)
July 1, 2024 - June 30, 2025
Expenditure Categories
Personnel Services - Salaried Employees
List all salaried personnel to perform work for the project. Include proposed salaries, time and effort percentage (full time equivalent or FTE), and fringe benefits. In the justification, include the role and
expected contribution of budgeted personnel. A description of how fringe benefits are projected and what components are included in the calculation (insurance, paid time off, etc.) must be included.
Fringe must be allocated proportionally to the percent of time on project. Note: if the budgeted fiscal year is not an entire 12 month period, the "Gross or Annual Salary" should be prorated
accordingly. For example, if the agreement is expected to be effective for 8 months in the fiscal year, the "Gross or Annual Salary" should be multiplied by 8/12 for the prorated total. Therefore, a
12 month salary totaling $60,000 would show as $40,000 in the "Gross or Annual Salary" column. It is important to note the number of months in the fiscal year, in red below, to indicate you have
done this prorated calculation.
Position Title
Description of Work and Justification
Gross or Annual
Salary (1 x 12
months = 12
months)
Fringe
Percent of
Time on
Project
Other Funding
Sources for This
Position
Total Amount Requested
from DOL
Health Education Specialist 1
This 12 month position is responsible for
program implementation including
community engagement, school based
presentations, facilitating youth
cessation groups, and training of
designated school staff. This new hire will
be 1.0 FTE.
566,004.07
$29,266.20
100%
$95,270.00
Program Manager
This position is responsible for
championing the project with leadership,
supervising personnel on the project,
managing budget development and
project expenditures, and reviewing
contract deliverables. 0.10 FTE
$103,950.61
$46,091.70
10%
County funding anc
$15,004.00
Division Director
This position provides overall program
administration, budget management, and
supervision of staff. 0.01 FTE
$139,073.05
$61,664.99
1%
County funding an
$2,007.00
fringe
Fringe benefit for 2024 are 44.34%.
Components included are: Medicare,
unemployment, worker's compensation,
PERA, life insurance, health insurance,
vacation, holidays, and sick leave.
$0.00
Personnel Services - Hourly Employees
List all hourly personnel to perform work for the project. Include proposed hourly wage and fringe and number of hours expected to contribute to the project in a year. In the justification, include the
role and expected contribution of budgeted personnel. In the Description of Work and Justification, explain how fringe benefits are projected and what components are included in the calculation
(insurance, paid time off, etc.).
Position Title
Description of Work and Justification
Hourly Wage
Hourly Fringe
Total # of
Hours on
Project
Other Funding
Sources for This
Position
Total Amount Requested
from DOL
$0.00
Total Personnel Services (including fringe benefits)
$112,281.00
Materials/Supplies & Operating Expenses
(ADDED PLACE HOLDERS FOR NOW BASED ON FRIDAY)
Page 1 of 3
V1 July 2020
Exhibit B Budget
Include list of all project -related operating expenses. Technology and/or software necessary for the project should be included here. The justification should describe the
reasonableness of the operation costs budgeted. If rent is claimed as direct cost, provide a narrative justification which describes the prescribed policy including the effe-ttive
-ationale, necessity and
date of the policy.
Item
Description of Item and Justification
Rate
Quantity
Other Funding
Sources (if
applicable)
Total Amount Requested
from DOL
Printing/Copies
Printing and photocopying materials utilized in presentations
and trainings: black & white $0.02 cents per copy x 4,500 =
$90; color @ $0.06 cents per copy x 1000= $60.00
[Estimating an average of $12.50/month)
$12.50
12
$150.00
Meals for training participants
Light breakfast and lunch for people attending full day
trusted adult and restorative justice trainings to incentivize
and reduce barriers to attendance. (Estimated at S15/
person x 20 participants x 6 trainings/year = 51,800.00)
.
515.00
120
$1,800.00
Professional development registration
Registration for newly hired Health Education Specialist and
up to 2 existing Health Department Health Education
Specialists to be trained and certified in cessation support
services such as Dimensions ($800/person) and N -O -T
($400/person) to provide youth -centered cessation
programming. ($800.00 + $400.00 =S1200.00 x 3 = 3,600.00)
(No travel or lodging is needed as trainins are offered
online.)
$1,200.00
3
53,600.00
Reimbursement for substitute teachers
Reimbursement to schools to hire substitutes in order to
reduce barriers for staff attendance including teachers,
SROs, school nurses, and paraprofessionals being able to
attend 1 Trusted Adult and Restorative Justice trainings
during the school year. (2 trainings will be held during
summer so no substitutes will be required for those.)
(Estimated at 5160.00/day/substitute x 20 participants x 4
trainings = $12,800.00)
$160.00
80
S12,800.00
Food for youth activities
Snacks for 10 cessation cohorts (5/semester at different
schools) for 10 weeks each with up to 10 participants when
offered after school or at meal time to incentivize and
reduce barriers to meeting attendance.(Estimating
$20/session x 10 weeks x 10 unique cohorts = $2,000.00)
520.00
100
S2,000.00
Total Supplies & Operating Expenses
$20,350.00
Travel
Include all staff program related travel, including costs for attendance of any mandatory meetings. Include appropriate per diem and mileage rates or include link to cL-rert approved rates.
Item
Description of Item and Justification
Rate
Quantity
Other Funding
Sources (if
applicable)
_ot31 Amount Requested
from DOL
Mileage
Mileage for Health Education Specialist to facilitate
community engagement and provide trainings within Weld
County. Cost estimates are based on estimated miles/year
and 2024 County reimbursement rate of $0.65 per mile.
$0.65
3015
51,960.00
Total Travel
$1,960.00
Equipment
Include list of all equipment planned to be purchhased to complete the proposed work. Equipment is defined as an item of property that has an acquisition cost of $5,0 3 or more (unless the
organization has established lower levels) and an expected service life of more than one year. The justification should describe the rationale, necessity and reasonablenes of the operation costs
budgeted, as well as rationale for purchasing vs. renting, etc.
Item
Description of Item and Justification
Rate
Quantity
Other Funding
Sources (if
applicable)
-otal Amount Requested
from DOL
$0.00
Total Equipment
$0.00
Page 2 of 3
V1 July 2020
Exhibit B Budget
Contractual This is where mini -grants go --figure this out ASAP
Include all subcontracts planned to complete the proposed work. This includes, but not limited to, consulting and personal services subcontracts. Restrictions outlined in the budget guidelines, including
cost reimbursement terms, shall also apply to subcontracts. No subcontractor may be pre -paid for services. Describe how the subcontractor will be selected, the work to be performed, how the costs
were calculated and expected deliverables.
Subcontracted Service
Description of Item and Justification
Rate
Quantity
Other Funding
Sources (if
applicable)
Total Amount Requested
from Dot
TBD
Funding to be awarded to 3 schools (1 middle school at
$1000.00, 1 high school @ $1500.00, 1 college at $2000.00)
in Weld County in the form of mini -grants up to $2000.00
each to support their individual program implementation in
accordance with the guidelines developed by the Weld
County Tobacco Prevention and Education Program_
($1,000.00 + 51,500.00 + $2000.00 = $4,500.00)
$4,500.00
1
$4,500.00
Total Contractual _
$4,500.00
SUB -TOTAL BEFORE INDIRECT
$139,091.00
Indirect
Indirect costs are those that have been incurred for common or Joint objectives and cannot be readily identified with a particular final cost objective or grant account. Documentation of Federally
Negotiated Rate will be required if funded. Use the Description and Justification if there is anything you need to explain about your indirect costs; it can be left blank if no additional information is
necessary. Show calculation if using a Federally Negotiated Rate or if applying the indirect to an amount different from the Sub -Total Before Indirect shown above.
Item
Description and Justification
Proposed Indirect Cost Rate
Proposed indirect cost percentage (may not
exceed 10% of Total Direct Cost unless you have
a Federally Negotiated Rate)
10.00%
Total Indirect
$13,909.00
TOTAL I
$153,000.00
Page 3 of 3
V1 July 2020
COLORADO
Department of Law
Attorney General Phil Weiser
2 -Year Budget Proposal
Section I: Fill in the following information for your project.
Project
Name
Weld
Combating
Youth
Vaping
Organization
Name
Weld
and
County
Environment
Department
of
Public
Health
Organization
Type
[PHA
Organization
Contact
Name
& Title
Melanie
Abuse
Cyphers,
Prevention
Manager
Programs
of
Substance
Fiscal Contact Name & Title
Bill Fritz, Finance Director
Section
II:
This
section will
Year 2
tabs.
auto
-fill
Review
once
you complete
for accuracy.
the
Year 1
and
GRANT
BUDGET
SUMMARY
Year 1
Year 2
Personnel
Services
$112,281.00
$121,367.00
Materials/Supplies
and
Operating
$20,350.00
$19,150.00
Travel
$1,960.00
$2,301.00
Equipment
$0.00
$0.00
Contractual
Expenses
$4,500.00
$9,000.00
Indirect
Costs
$13,909.00
$15,182.00
TOTAL
$153,000.00
$167,000.00
Funding
Amount
Request
$320,000.00
Project
Start
Date
1
-Jul
-24
Project
End
Date
30 -Jun
-26
Organization
Contact
Email
Phone
&
970-4000-2423,
mcyphers@weld.gov
Fiscal
and
Email
Contact
Phone
970-400-2122,
bfritz@weld.gov
TOTAL
$233,648.00
$39,500.00
$4,261.00
$0.00
$13,500.00
$29,091.00
$320,000.00
Exhibit B Budget
COLORADO
Department of Law
Attorney General Phil Weiser
Year 2 Budget
Organization Name
County Department of Public Health and Environment
Budget Period (ex. January 2023 -June 30, 2023
= 6 months)
July 1,2025 -June 30,2026 = 12 months
Expenditure Categories
Personnel Services - Salaried Employees
List all salaried personnel to perform work for the project. Include proposed salaries, time and effort percentage (full time equivalent or FTE), and fringe benefits. In the justification, include the role and expected
contribution of budgeted personnel. A description of how fringe benefits are projected and what components are included in the calculation (insurance, paid time off, etc.) must be included. Fringe must be
allocated proportionally to the percent of time on project. Note: if the budgeted fiscal year is not an entire 12 month period, the "Gross or Annual Salary" should be prorated accordingly. For example, if the
agreement is expected to be effective for 8 months in the fiscal year, the "Gross or Annual Salary" should be multiplied by 8/12 for the prorated total. Therefore, a 12 month salary totaling $60,000 would
show as $40,000 in the "Gross or Annual Salary" column. It is important to note the number of months in the fiscal year, in red below, to indicate you have done this prorated calculation.
Position Title
Description of Work and Justification
Gross or Annual
Salary (1 x 12
months = 12
months)
Fringe
Percent of Time
on Project
Other Funding
Sources for This
Position
Total Amount Requested
from DOL
Health Education Specialist 1
Program Manager
Program ManagerDivision Director
This 12 month position is responsible for
program implementation including
community engagement, school based
presentations, facilitating youth cessation
groups, and training of designated school
staff. This new hire will be 1.0 FTE. (Salary
increase of 9% from 2024 due to 2 step
increases at 3% each and 1 estimated COLA
of 3%)
$71,944.44
$31,900.16
100%
$103,845.00
This position is responsible for championing
the project with leadership, supervising
personnel on the project, managing budget
development and project expenditures, and
reviewing contract deliverables. 0.10 FTE
(Salary increase from 2024 of 3% due to
estimated COLA of 3%)
$107,069.13
$47,474.45
10%
County funding
plus other grants
$15,454.00
This position provides overall program
administration, budget management, and
supervision of staff. 0.01 FTE
(Salary increase from 2024 of 3% due to
estimated COLA of 3%)
$143,245.24
$63,514.94
1%
County funding
plus other grants
$2,068.00
fringe
Fringe benefit rates for 2025 are yet to be
determined, but at the 2024 rate are
44.34%. Components included are:
Medicare, unemployment, worker's
compensation, PERA, life insurance, health
insurance, vacation, holidays, and sick
leave.
Personnel Services - Hourly Employees
List all hourly personnel to perform work for the project. Include proposed hourly wage and fringe and number of hours expected to contribute to the project in a year. In the justification, include the role and
expected contribution of budgeted personnel. In the Description of Work and Justification, explain how fringe benefits are projected and what components are included in the calculation (insurance, paid time off,
etc.).
Position Title
Description of Work and Justification
Hourly Wage
Hourly Fringe
Total # of
Hours on
Project
Other Funding
Sources for This
Position
Total Amount Requested
from DOL
SC C0
Total Personnel Services (including fringe benefits)
$121,367.00
Materials/Supplies & Operating Expenses
Page 1 of 3
V1 July 2020
Exhibit B Budget
Include list of all project -related operating expenses. Technology and/or software necessary for the project should be included here. The justification should describe the rationa-=, necessity and reasonableness of
the operation costs budgeted. If rent is claimed as direct cost, provide a narrative justification which describes the prescribed policy including the effective dam of the policy.
Item
Description of Item and Justification
Rate
Quantity
Other Fundir-r
Sources (if
applicable)
Total Amount Requested
from DOL
Printing/Copies
Printing and photocopying materials utilized in
and trainings: black & white $0.02 cents per copy
color @ $0.06 cents per copy x 1000= $60.00
average of $12.50/month)
presentations
x 4,500 = $90;
[Estimating an
$12.50
12
$150.00
Meals for training participants
Light breakfast and lunch for people attending full day trusted
adult and restorative justice trainings to incentivize and reduce
barriers to attendance. (Estimated at $15/ person x 20
participants x 6 trainings/year = $1,800.00)
4
$15.00
120
$1,800.00
Professional development registration
Registration for Anti-vaping Health Education Specialist and up
to 2 existing Health Department Health Education Specialists to
attend additional professional development training as needed
in order to be able to provide quality youth cessation resources
and support. (estimated at 5800.00/training x 3 = 2,400.00)
(No travel or lodging is needed as trainins are offered online.)
5800.00
$2,400.00
Reimbursement for substitute teachers
Reimbursement to schools to hire substitutes in order to reduce
barriers for staff attendance including teachers, SROs, school
nurses, and paraprofessionals being able to attend 1 Trusted
Adult and Restorative Justice trainings during the school year. (2
trainings will be held during summer so no substitutes will be
required for those.) (Estimated at $160.00/day/substitute x 20
participants x 4 trainings = $12,800.00)
$160.00
80
$12,800.00
Food for youth activities
Snacks for 10 cessation cohorts (S/semester at different
schools) for 10 weeks each with up to 10 participants when
offered after school or at meal time to incentivize and reduce
barriers to meeting attendance.(Estimating $20/session x 10
weeks x 10 unique cohorts = $2,000.00)
$20.00
100
S2,000.00
Total Supplies & Operating Expenses
$19,150.00
Travel
Include all staff program related travel, including costs for attendance of any mandatory meetings. Include appropriate per diem and mileage rates or include link to Jrrent approved rates.
Item
Description of Item and Justification
Rate
Quantity
Other Fundir--,
Sources (if
applicable)
Total Amount Requested
from DOL
VM'reage
Mileage for Health Education Specialist to facilitate community
engagement and provide trainings within Weld County. Cost
estimates are based on estimated miles/year and 2024 County
reimbursement rate of $0.65 per mile since 2025 rates are not
yet determined.
50 65
3540
$2,301 20
Total Travel
$2,301.00
Equipment
Include list of all equipment planned to be purchhased to complete the proposed work. Equipment is defined as an item of property that has an acquisition cost
established lower levels) and an expected service life of more than one year. The justification should describe the rationale, necessity and reasonableness of the
purchasing vs. renting, etc.
of $5.000 or nrre (unless
operation costszucgeted,
the organization has
as well as rationale for
Item
Description of Item and Justification
Rate
Quantity
Other Fundinr
Sources (if
applicable)
Total Amount Requested
from D0L
S0C^
Lam.
Total Equipment
$0.00
Contractual
Page 2 of 3
V1 July 2020
Exhibit B Budget
Include all subcontracts planned to complete the proposed work. This includes, but not limited to, consulting and personal services subcontracts. Restrictions outlined in the budget guidelines, including cost
reimbursement terms, shall also apply to subcontracts. No subcontractor may be pre -paid for services. Describe how the subcontractor will be selected, the work to be performed, how the costs were calculated
and expected deliverables.
Subcontracted Service
Description of Item and Justification
Rate
Quantity
Other Funding
Sources (if
applicable)
Total Amount Requested
from DOL
TBD
Funding to be awarded to 6 schools (2 middle schools at
$1000.00, 2 high schoosl @ $1500.00, 2 colleges at $2000.00) in
Weld County in the form of mini -grants up to $2000.00 each to
support their individual program implementation in accordance
with the guidelines developed by the Weld County Tobacco
Prevention and Education Program. ($2,000.00 ,- $3,000.00 +
$4000.00 = $9,000.00)
$9,000.00
i
$9,000.00
Total Contractual
$9,000.00
SUB -TOTAL BEFORE INDIRECT
$151,818.00
Indirect
Indirect costs are those that have been incurred for common or joint objectives and cannot be readily identified with a particular final cost objective or grant account. Documentation of Federally Negotiated Rate
will be required if funded. Use the Description and Justification if there is anything you need to explain about your indirect costs; it can be left blank if no additional information is necessary. Show calculation if
using a Federally Negotiated Rate or if applying the indirect to an amount different from the Sub -Total Before Indirect shown above.
Item
Description and Justification
Proposed Indirect Cost Rate
Proposed indirect cost percentage (may not
exceed 10% of Total Direct Cost unless you have
a Federally Negotiated Rate)
10.00%
Total Indirect
$15,182.00
TOTAL i $167,000.00
Page 3 of 3
V1 July 2020
Sources of Income Table
Instructions: Based on your most recent annual budget, complete the table with
amounts of revenue based on funding source type. Only input information into the
blue cells for the Name of Applicant Organization and the Amount of Funding. If your
organization does not have revenue from a particular source, you may input $0 or
leave blank.
Name of Applicant Organization
Weld County Department of Public Health and
Environment
Funding Source
Local Government Funding
Amount of Funding
$6,035,292.00
State Government Funding
$4,850,523.00
Federal Government Funding
$2,366,778.00
Foundation Funding
Individual Contributors
Fundraising Events
Earned Income
Other
Total (this will populate based on
amounts input above)
$12,491.00
Percentage of Annual
Budget
45.50%
36.57%
17.84%
0.00%
0.00%
0.00%
0.00%
0.09%
$13,265,084.00 100.00%
Contract Form
Entity Information
Entity Name* Entity ID*
COLORADO ATTORNEY GENERAL @00004769
Contract Name*
COMBATING YOUTH VAPING RFA
Contract Status
CTB REVIEW
Contract Description *
COMBATING YOUTH VAPING
Contract Description 2
Contract Type*
GRANT
Amount*
$400,000.00
Renewable*
NO
Automatic Renewal
Grant
YES
IGA
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Q New Entity?
Contract ID
7814
Contract Lead*
BFRITZ
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 02/08/2024
02/12/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
Grant Deadline Date
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date Review Date* Renewal Date
07/01/2024 04/01/2025
Termination Notice Period Committed Delivery Date Expiration Date*
06/30/2025
Contact Information
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHERYL PATTELLI BRUCE BARKER
DH Approved Date Finance Approved Date Legal Counsel Approved Date
02/08/2024 02/08/2024 02/08/2024
Final Approval
BOCC Approved Tyler Ref #
AG 021224
BOCC Signed Date Originator
BFRITZ
BOCC Agenda Date
02/12/2024
Hello