HomeMy WebLinkAbout20242277.tiffRESOLUTION
RE: APPROVE AMENDMENT #1 TO MASTER SERVICES AGREEMENT FOR FLOCK
SAFETY PLATFORM AND AUTHORIZE CHAIR TO SIGN - FLOCK GROUP, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #1 to the Master Services
Agreement for the Flock Safety Platform between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office,
and Flock Group, Inc., commencing upon full execution of signatures, with further terms and
conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Amendment #1 to the Master Services Agreement for the Flock
Safety Platform between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Sheriff's Office, and Flock Group, Inc.,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of August, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY
ATTEST: r tAl Gl4 t
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Weld County Clerk to the Board
BY: c o)
Deputy Clerk to the Board
APP 'c;EDA
County Atto ney1-1
Date of signature: 41/1° I
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Keviri doss, Chair
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ro-Tem
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oq/11/24
2024-2277
SO0045
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Flock License Plate Reader and software package purchase agreement for Patrol
DEPARTMENT: WCSO — Patrol, Investigations DATE: 8-16-2024
PERSON REQUESTING: Sgt. Standridge (Patrol) and Sonja Kohlgraf, WCSO Finance Manager
Brief description of the problem/issue:
WCSO has been awarded $46,550.00 under grant 2022 -DJ -23-01-67-1, BOCC approved the acceptance of
the award in the Spring of 2024 and WCSO already purchased 7 LPRs with maintenance/software package for
24 months from time of installment.
This purchase included the installment service of 7 poles to place the cameras on. It turned out that the poles
were not needed and created a $3,500 credit. WCSO Investigations would like to use the credit to buy an
additional LPR with one year service maintenance instead.
The State grant program manager was contacted on 8/16/2024 and approved to apply the credit against the
purchase of one additional camera with one year service agreement which will net to zero additional cost.
The vendor amendment includes the terms and conditions (see) attached along with the Hardware and
software product list.
The amendment requests a signature from an authorized approver.
WC attorney's office has reviewed and approved the amendment.
What options exist for the Board?
The Board can approve the amendment, or the Board can deny approval. The Board already approved the
acceptance of the JAG 2023 grant funds and the purchase of the 7 LPRs at the beginning of January 2024.
This approval request is only for the amendment, which addresses the credit of $3,500 to be applied against
an additional camera purchase.
Consequences: If the Board does not approve, Flock has to issue a $3,500 check for the credit of the
7 poles installation and WCSO will turn around and pay the State back for already disbursed grant funds.
Impacts: No fiscal impacts on WCSO for one year. Renewals after that will not be grant funded and
need to be requested through the yearly WCSO budgeting process.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
$0.00 cost impact. $3,500 Credit will be applied to $3,500 cost, purchasing one additional camera
under this awarded grant 2022 -DJ -23-01-67-1.
Recommendation: WCSO recommends approval.
Support Recommendation Schedule
Place on BOCC Mends Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Saine
/Z
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2024-2277
SO OO4-S
Docusign Envelope ID: BAACA809-8A8E-4AC7-A29A-B54AA165E637
ftock safety
AMENDMENT
This amendment ("Amendment") supersedes and amends the previously executed agreement between the Parties, dated 5/6/2024, relating to the provision of services
by Flock Group Inc. ("Flock") to CO - Weld County SO ("Customer") and any schedules or exhibits attached thereto or incorporated therein by reference (the
"Agreement"). The remainder of the Agreement shall remain in full force and effect. In the event of a conflict between this Amendment and the Agreement the terms
of this Amendment will prevail. Any capitalized terms used in this Amendment will have the same meaning as in the Agreement, unless expressly defined otherwise.
This Amendment is effective upon execution by both Parties (the "Effective Date").
The Agreement is amended as follows: Flock products on the Existing Hardware and Software Products table are removed from the Agreement and
replaced with the Flock products listed on the updated New Hardware and Software Products table below. To the extent a Professional Services and One
Time Purchases table appears below, such table is also removed from or added to the Agreement as applicable.
Existing Hardware and Software Products
Below are the products that are to be removed
Item
Cost
Quantity
Total
Flock Safety Platform
Existing Professional Services
Below are the professional services that are to be removed.
Item
One Time Fees
Flock Safety Professional Services
Cost
Quantity
Total
Professional Services - Standard Implementation Fee
New Hardware and Software Products
Below are the i roducts that are to be added
$500.00
-7
-$3,500.00
Item
Cost Quantity
"total
Flock Safety Platform
Flock Safety LPR Products
Flock Safety Falcon ® Flex
New Professional Services
Below are the professional services that are to be added.
Included
1
$3,500.00
Item
Cost
Quantity
Total
One Time Fees
Flock Safety Professional Services
Net Annual Change:
Special Terms:
$0.00
• Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of public
funds are conditioned on the availability of said funds appropriated for that purpose. In the event funding is not available for continued use of the Flock
Safety Falcon Flex at the end of Customer's first Renewal Term, Customer agrees to promptly return the equipment to Flock. Alternatively, in the event
funding is available for Customer's continued use of the Flock Safety Falcon Flex at the end of the first Renewal Term, Customer agrees to pay the second
Renewal Term's cost of $3,500 for the equipment. Pursuant to the terms of the Agreement, Flock will provide Customer with technical and on -site support
and maintenance services for the Flock Safety Falcon Flex for the length of the Term.
Docusign Envelope 1D: BAACA809-8A8E-4AC7-A29A-854AA 165E637
•
Flock Safety [.PR Products
Flock Safety Falcon ® Fie
Flock Safety Professional Services
Estimated Credits: (Professional Services - Standard lmptementauon Fee)(Year 1)
Year I
Year 1 + Estimated Credit:
Net Total Annual Recurring
Unu Pnc;:
53,500 00
-53.500.00
53.500 00
SO 00
50.00
By executing this Amendment, Customer represents and warrants that it has read and agrees to all of the
terms and conditions contained in the previously executed Agreement.
FLOCK GROUP, INC.
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sikiNL
By: 3 By
Customer: CO - Weld County SO
Name:
Mark Smith
Title:
Date:
General Counsel
8/20/2024
Name:
Title:
Date:
PO Number:
ATTEST:
Kevin D. Ross
Chair,
Board of Weld County Commissioners
AUG 2 8 2024
WeldCounty Clerk to the B
BY:
Deputy Clerk to thcfBoard "%iow
2o14s1fl1
Contract Form
Entity Information
Entity Name*
FLOCK SAFETY
Entity ID"
@00048286
O New Entity?
Contract Name* Contract ID
AMENDMENT TO FLOCK CONTRACT FOR 7 LPRS TO 8659
ADD 1 MORE LPR
Contract Status
CTB REVIEW
Contract Lead
S KAN ETA
Contract Lead Email
skaneta@weld.gov;
skohlgraf@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
JAG 2023 FUNDED; 7 POLE INSTALL REFUND FOR $3,500 IS APPLIED TO 1 ADDT FLOCK LPR CAMERA, NET
DOLLAR IMPACT FOR WCSO; ADDT CAMERA $3500 PLUS ONE YEAR MAINTENANCE COVERAGE (NOT TWO YRS)
Contract Description 2
Contract Type*
AMENDMENT
Amount*
$0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
SHERIFF
Department Email
CM-Sheriff@weldgov.com
Department Head Email
CM-Sheriff-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda Due Date
Date* 08/24/2024
08/28/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date *
09/02/2024
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2024
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
DONNIE PATCH
DH Approved Date
08/22/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08/28/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
08/23/2024 08/23/2024
Tyler Ref #
AG 082824
Originator
SKOHLGRAF
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