The URL can be used to link to this page

Browse Search

Home My WebLink About20240265.tiffBOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Removal of County Code, Chapter 10 — Social Services and new Weld County Department of Human Services (WCDHS) policy regarding the Child Welfare Grievance Process. DEPARTMENT: Human Services DATE: December 27, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: Senate Bill 23-210 was signed into law on May 24, 2023, that repeals the use of Citizen Review Panels. Due to this, the Department is requesting to remove County Code, Chapter 10 - Social Services policy regarding Child Protection Citizen Review Panel Procedures and Conflict Resolution Processes and add new WCDHS policy regarding the Child Welfare Grievance Process. The removal from County Code and addition to DHS policy has been reviewed by involved Department staff and reviewed/approved by Legal (Byron Howell). Both a redlined copy of County Code and clean copy of the new DHS policy are attached for your reference. What options exist for the Board? • Approval to remove Chapter 10 of County Code and add new WCDHS policy regarding the Child Welfare Grievance Process. • Deny approval to remove Chapter 10 of County Code and add new WCDHS policy regarding the Child Welfare Grievance Process. Consequences: WCDHS will not have a correct policy regarding the Child Welfare grievance process. Impacts: WCDHS will not be in compliance with Colorado Revised Statute 19-3-211 Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • There is no cost associated with this item. Recommendation: • Approval of this policy revision. Perry L. Buck, Pro -Tern Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Saine Support Recommendation Schedule Place on 8OCC Agenda Work Session Pass -Around Memorandum; December 27, 2023 — Not in CMS Other/Comments: 2024-0265 Weld County, Colorado, Charter and County Code CHAPTER 10 Social Services ART CLE C Lei CHAPTER 10 Social Services rotection Citizen Review Dane Sec. 10 1-10. EnabIir, authority. Procec ures and Conf ict Enab ing autiority or tie Citizen Review Pane anc con= ict reso ution process is founc in Artic e 3, Part 2, Title 19, C.R.S. ("Coloradc Children's Code"). Further authority is found at 12 C.C.R. 2509 5, Section 7.200.3. Sec. 10 1 20. Purpose. T information co*tained in tiis Chapter is intencec tofu fi tlree purposes: 1} to in=orm grieving parties of their rights and ob igatio s in tie Conflict Reso ution Process; 2) to act as written procecures for tie imp ementation of tie Cizen Review Pane and con' ict reso ution process; anc 3) to comp y wit 1 tie requirements o tie Ega autiority anc requirements citec above. Sec. 10 1-30. Definit Dnsr The fo owing ccfir-tions s 13 be app icab e in the operation of the Citizen Review Pane - ----------------4- - nea ti, safety anc '-e-fare of cii eren as prescribec by Co orado aw. Actions induce but are not imited to a decision to remove cii c from tie iome or a -incing o- cii c abuse anc neg ect. Administrotit. v Liaison means a person w.no 1as been appointed by t 1e Boare for tie purpose of assisting tie Citizer Review Pane in coorcinating and comp eting its cuties pursuant to these proceeures and conflict resclut.on process. Board means -:he Board of County Commissioners of Weld County. Citizen Revier Panel means an acvisory bocy appointee by tie Boarc to near anc mace recommendations oncerning grievances fi ec concerning tie concuct of Department emp oyees in perorming t ieir cities under Artic c 3 of tie Co orado C 1i cren's Code. Complaincnt -neaps any person wno was the subject of an investigation of a report of child abuse or neglect or any pprcct, guardian or lega custodian of a child who is tie subject of a report of chi d abuse or neg ect anc brings grievance against tie Department in accorcance wits Section 19 3 211, C.R.S. Conduct mss an lleg ma icious, neg igent, or dangerous behavior by a county department employee when pE forming his or ter duties under Article 3 of the C Direct -or mea. s the Director o Department -leans the We the We iildcen's Code. d County Department of Socia e County Department of Human Services. Services. Grievance mc-cns a comp aint regarding an action ta-cen by an emp -ogee of tie Department, or a complaint filed by complainant concerning the conduct of Department employees in performing their Weld County, Colorado, Ch -ter and County Code (Supp. No. 85) Page 1 of 7 Created: 2823-12-13 09:38:03 [EST] Commented [LC1]: Delete all of County Code Chapter 10 - Social Services cuties uncer Artic e 3 o tie Co oraco Cii dren's Code. Tie term coes not inc ude comp aints regarding actions by tie courts, attorneys, aw enforcement officia s, emp oyees of tie State of Co'orado, foster parents or otter provicers of services to cii cren, or otier ami y members: Recommendation means a proposee course o action tiat may be imp ementec by tie Director to Peso ve a grievance. These proposec actions may inc uce recommendations for case reassignment, personne training and discip inary action against tie subject emp oyee. If any ciscip-inary action is initiatec against tie subject employee as a result o= tie pane s recommencations, ie or sle is entit ec to a app icab e safeguarcs, inc ucing procecura rights of appea , affordec uncer tie provisions of Chapter 3 of tiffs Coce. Subject employee means an emp oyee of tie Department w Sec. 10 1-40. Membership, appointment, and terms. A. Membership and appointment. T alternate members appointed by of Human Services. he Citizen Review Pane s as the Board without inf uence lose concuct is t le subject o= a grievance. consist of five { 5 regu ar members anc two (2) from tae Department or tie State Department 8. Members hip qua ifications. A members of tie Citizen Review Pane s -►a be resic ents of tie County. Tie panel members shall be representative of the community, shall lave demonstrable persona or professional knowledge and experience with children, and sia not be employees or agents of tie Department or of the State Department o= Muman Services. At east one + 1 o` tie members must be a parent of a minor child at the time of his or her appointment. C. Term of Membership. All appointments s as be 'or a three year term. Members may app y :or reappointment at tie enc of tie first term, but in no event may serve more t tan two +2) consecutive terms. D. Attendance. IR the event that a regular member is unable to attend a meeting or meetings of the Citizen Review Pane , one (1 o= tie a ternate members sia- act in tie absent member's a ace. E. Vacancy. In tie event t tat a member dies or resigns prior to t shall appoint a new member to fill the vacancy: F. Remova . Any member, w het ter regu ar or rep for nonperformance of duty or misconduct. (Weld County Code Ordinance 2004 4) Sec. 10 -1 -SO. Officers and meetings, ac expiration of that member's term, t acement, may be removed at t -peso c Board e ciscretion of the Board A. Chair and Vice Chair. A Chair and Vice Chair shall be elected annually by a majority of the membership of the Citizen Review Pane . The Clair s -la be responsib e or conducting all meetings. The Vice Chair shall substitute for the Chair in the absence of the Chair: B. Ro e o= acminiszrative iaison. The Acministrative _iaison sia attenc a meetings o= tie Citizen Review Pane anc provice neecec assistance, inducing but not imited to providing notice of meetings, arranging for meeting space, making materia s avai ab e to members anc maintaining recores of tie proceecings. Tie Aeministrative _iaison saa a -so act as secretary to tie Citizen Review Pane C. Time and place of meetings. The Citizen Review Pane Meetings shall be called as needed by the Chair. O. Quorum anc vote. Three (3) members s actions o' tie Citizen Review Pane s �a to approve a vote. r a C etermine a time and ialI constitute a quorum o p ace for meetings. the Citizen Review Panel. All officia be taken by vote, with a ma ority of those members present needec (Supp. No. 85) Page 2 of 7 Created: 2023-12-13 09:30:03 [EST] (Weld County Code Ordinnce 2004 4) Sec. 10 1 60. Conflicts of interest: No member sia p 4rticipate in, or vote witi respect to, any matter, i tie member ias a inancia , persona er o=ficia interest in, cr ctnf ict witi, tie matter o sucn nature tiat it prevents or may prevent tiat member from acting on tie matter in a, impartia manner. Any member caving sun n an interest or conf ict sin revea sun act, to the extent possible, pr -Dr to any Citizen Review Panel meeting or action on the matter, and shall refrain from sitting ono participating k it i tie Pane- in its consiceration o=, anc cecision on, sun matter. Moreover, no sun member sia testify b ek-e tie Citizen Review Pane -on any sun matter, in orcer to avoic any appearance of undue influence on the ocher panel members Sec. 10 1-70. Grievarce process. A. Filing the grievance 1. Written griev rice. Tie grievance must be submittec to tie Administrative Liaison in writing no ater than sixty -6C ca-encar cays o- tie a •egec incicent o' emp oyee concoct wiicn is comp ained o=, and must state th following information: a. The cor plainant's full name and mailing address: b. A short specific statement of the compl'ainant's grievance. c. The app 'cable case name and number (if known). d. The res lution desired by the complainant. Wien a writing is receivec, within two (2) working cays of sue=i receipt, tie Acministrative Liaison sia determine wst ier tie writing is a grievance as tiat term is ce-inec in Section 10 1 130 oz tiis Coce, filed accordir; to the time requirements set forth in this Section. If the writing sets forth a grievance anc is timc.y -ec, tie Aeministrative _iaison sia transmit tie grievance to tie Department's -kuman Services Adm nistrator, who shall attempt to resolve it informally. If the grievance is not resolved to the comp ainant' satisfaction, it sia be transmitted witiin ten (10) working days of its receipt by the Department b tie Director 'or reso ut+on. - tie Aeministrative Liaison cetermines tiat tie writing is not a grievan e, tie comp ainant may appea suci cetermination to tie Board o= County Commissicne_s, pursuant to tie procecures set 'orti in Section 2 4 10 of tiffs Coce, with tie exception t tat tie written appea must be receivee by tie C er< to tie Boarc no mater tian tiirty (30 ca encar days followin the Administrative Liaison's determination. 2. Director actin Regardless of whether the grievance concerns an action or the conduct of a Department e-np oyee, tie Director sia act upon tie grievance within twenty .20 ca-encar cays aster ne or sie rec-gives it by issuing a written cecision. f tie grievance is reso vec' to t=ie comp ainant's satisfaction, tile grievance is considered closed. a. tnc gir evance concerns an erne oyee's concec-t, is -not rese ved to the comp ainant's satis=action within sic twenty 20) ca encar cays anc tie comp ainant ins requestec tie grievance be referred to the Citizen Review Panel, the Director shall refer the grievance to t -he Citizen Review Panel fc- consideration. b. Fl ing a ;rievance concerning an action by a Department emp-oyee does not mocify tie time rames or pursuing otter -orms of re ie` avai ab e under Co•orado statute or tie ru es governing child w Marc services. If the grievance concerns an action by a Department employee and the Created: 2023-12-13 09:30:03 [EST] (Supp. No. 85) Page 3 of 7 complainant is not satisfied wit relief available under state law. �t �e reso ution, t ie comp ainant may pursue other forms of 3. Transmittal to Citizen Review Panel. The grievance shall then be transmitted within five (5) working days to the Citizen Review Panel, together with the Director's proposed resolution. 4. Citizen Review Panel to convene hearing. Within thirty (30) calendar days after receipt of the grievance from tie Director, tie Citizen Review Pane s13 recommencation regarcing tie grievance, toget Director, complainant and subject employee. review or convene a searing anc send its written ier wit n tie basis for its recommencation, to tie B. Citizen Review Panel hearing procedures. Hearings of the Citizen Review Panel shall be conducted in an informa anc efficient manner, wii e observing princip es of fundamenta fairness witi respect to a interested parties. The following guidelines shall apply: 1. Who may address Citizen Review Panel. Only the complainant and the subject employee, or one (1j non ega representative of eaci, may cirect y adcress tie Citizen Review )an -el. 2. Presentations. The comp ainant sia be a owed one la f (C 1040 i-n w -lie to present nis or ncr grievance, inc uding any pertinent documentation. The subject emp oyee sba tien be a owee one is f (Y7) lour in wiici to responc to tie grievance, inc ucing any pertinent cocumentation. Tie members of the Citizen Review Panel may ask questions at any time during the presentations. At the conc usion of tie presentation, of tie Pane- may as< eider tie comp ainant or tie subject emp oyee to respond to further questions or to provide further documentation. The Citizen Review Panel may not receive any documentation ran ess tie cocumentation is c irect y re atec to a grievance proper y referred. 3. Testimony. At the request of -the complainant or the subject employee, the Citizen Review Panel may, as part of its review, take informal testimony submitted voluntarily and without oath or fee by experts or other individuals, including Department personnel. Such testimony is not subject to cross examination or ob:ection by tie parties to tie grievance, but Citizen Review Panel members may ask any pertinent questions o' witnesses wio appear. The Pane may a so request and receive information from any other county or city and county that may be pertinent to the grievance. The Citizen Review Panel may not receive any testimony unless the testimony is directly related to a grievance properly referred. 4. Attendance. No persons other than members of the Citizen Review Panel, complainant, his or her nonlega representative, sub'ec- ema oyee, nis or ier non ega representative and Acministrative Liaison may attend the hearing. All other persons who are asked to testify may be present only while giving testimony. No legal representatives of either the complainant or the subject employee may attend the hearing. Deliberation. At the cone Citizen Review Pan& sha usion of t discuss a ie presentations by tie comp ainant anc tie subject emp oyee, the ternative fnetioc s of reso ving tie grievance and vote concerning the Panel's recommendation. This deliberation shall proceed with only the members of the Citizen Review Panel and the Administrative Liaison present. If desired by the-Ci-tizen Review Panel, it may consu t witi tie County Attorney for ego acvice concerning tie grievance or tie Pane 's recommendation. 6. Recorc of proceecings. Tie Citizen Review Pane sia <eep a record of a of its proceecings. A hearings shall be tape recorded. At the conclusion of the hearing, the complainant may listen to the tape recording, but shall not be a owec a copy tiered= because o tie conficentia nature of tie proceedings. Citizen Review Panel recommendations. Within thirty (30) days after its receipt of the grievance, the Citizen Review Pane sna submit a written recommendation concerning tie grievance, a ong witi tie (Supp. No. 85) Page 4 of 7 Created: 2023-12-13 09:30:03 [EST] basis of its re ommencation, to tie Director, comp ainant and subject emp oyee. tie Director, comp ainant -r subject emp oyee las questions concerning tie Pane 's written recommendation, le or receiving the ecommencation, wits a copy to tie other parties. Tie Citizen Review Pane • sia teen respond, in writing, to sucn inquiry wit -in two 2) ca endar weeks to tie Director, comp ainant anc subject empl -yee. C. Finality of review. 1. Further inqui -,'. Once : ie Citizen Review Zane las mace a recommencation concerning a grievance, or tie time 'or raa<ing sucn a recommencation las expires, tie Citizen Review Pane may not inquire further into t c grievance. 2. Acditiona gr :vance. Once tie Citizen Review Pane ias reviewer a grievance, it s ac citiona grvance fi ec by me same comp ainant concerning tie same acts at a 1a not review any ater date. 3. No inquiry. T e Citizen Review Pane may not inquire into actions o' a Department emp oyee if no grievance :ocerning that employee has been filed and such grievance has not been properly referred to the Panel -Dr review. Furthermore, the Citizen Review Panel may not inquire into the conduct of courts, attorr-_-_,ys, aw s, emp oyees o' tie State Department of -uman Services, =otter parents or other p -o criers of services to children, or other family members: D. Post review proccures. 1. Director revitn. Within thirty (30k ca en coys of receipt of tie fina recommendation of tie Citizen Review Pane the Director shall review the recommendation and indicate whether or not he or she is in agreement If a request for clarification has been made to the Panel, the thirty (30) days does not begin} to run nti receipt of tie written response from tie Citizen Review Pane . ' the Director is in agreemen: v_ti tie recommencation, tie Director sia issue a written'ina cecision as to tie recommence course o action, w i is u s is be provicec to tie comp ainant and subject cm J oyee. the comp airtnt is in agreement wit, tie Director's fin -a written cecision, tie grievance is considered closed. 2. Referral tc th Board. Citizen Revie 1 Pane either t 1e comp e grievance si ainant or Director disagrees wit 4 tie recommenc ation o be referred to tie Boarc 'or review. Notice o' sucn disagreennen must be in writing and be received by t e Acministrative Liaison witiin ten (10 ca t 10 encar c ays aster tit receipt of tie Director's fina written eecision. Suci referra must be made by tie Director witr tnirty :30) ca encvr oays of receiving tic fina recommencation of tie Citizen Review Pane , anc b, tie comp ainant wit uin five (5) wor-dng days of receiving tie Director's Dina cecision. A referrals to time Board must be in writing. 3. Board recom emendation. Within thirty (30) ca endar days of receiving the grievance, the Board s submit its wcten recommendation, and basis and subject employee. 4. Director's fin written decision ie Director s or such recommendation, to the Director, comp 1 hen issue a written cecision that s 13 13 ainant nc use tic Director'! p an for implementation of the recommendation. This fina decision of the Director sia -Y by tie compk inant. f, by tie Director's cecision, ciscip inary action is initiated against tie subject emp oyee, is or sue is entit ec to a app icab-e safeguarcs, inc uding procedura rig -its oappea' afforded cnthr the provisions of Chapter 3 of this Code. S. Director's fin report to Citizen Review Pane . Tie Director sia prepare anc send a written report, which details tie cisposition of tie grievance, to tie Citizen Review Pane wit in dirty 301 ca encar days after icr s ie issues tie fina written cecision. Tie comp ainant anc ;ela.ect emp oyee 513 bon be proviced copy of tie Director's written report to t ie Citizen Review Pane (Supp. No. 85) Page 5 of 7 Created: 2023-12-13 09:30:03 [EST] e County Code Ordinance 2004 /1; We c County Code Ordinance 2013 8 Sec, 10 1 80. Scope of recommendation, A. Recommeneation witiin scope of authority. Recommencations mace by tie Citizen Review Pane anc/or tie Director. Tie recommendation may inc uce recommendations t'or case reassignment, personne training anc disciplinary action against the sub.ect emp oyee. f any ciscip inary action is initiatec against tie sub:ect emp oyee as a resu t of tie Pane 's recommendation, he or sic is entit cc' to a app icab c safeguards, inc uding procecura rights of appea afforded uncer tie provisions of Chapter 3 of this Code. Recommendation beyond scope of authority. Recommendations t Review Panel and cannot be made inc 1. Recommen ation as to w at are beyond the aut ude, but are not limited to, the following: -ether abuse or neg ect s hou c or s hou ority of the Citizen d not be substantiated 2. Recommendation as to whether or not an incident o abuse or neg ect s Central Registry. 3. Recommendation as to whether or not dependency or neglect or crimina hou c resu tina charges s hou c isting on t be fi ec 10 Recommendation as to what orders should be entered in any legal action, including but not limited to orders concerning child custody, placement or visitation. 5. Recommendation as to an appropriate treatment p Recommendation regarding t (Weld County Code Ordinance 2004 4) he remova 0 a chi an or a chi c or family. c from his or her parent, guar Sec. 10 1-90. Access to records and confidentiality, tan or custodian. A. Meetings closed to public. Because tie work o= tie Citizen Review Zane dea s with information concerning chi c abuse anc neg ect investigations ano personne matters, wnich by statute are confidential (see Section 19 1 120 and 24 6 402(4)(c), C.R.S.), meetings of the Citizen Review Panel shall be closed to the public. B. Access to recorcs anc reports. Pursuant to Section 19 3 211(1)(D, C.R.S., tie Citizen Review Panesha nave access to those reports of cii c abuse or neg'ect ane information from tie comp ete case fi•e wiici tie Boare be ieves is pertinent to tie grievance. A identifying intormation concerning any person who reported cii e abuse or neg ect wi be recacted from such reports. Aeditiona y, no participant in tie conf ict reso ution process, inc ucing tie comp ainant, may civu-ge or make pub is any conficentia information containec in a report of cii c abuse or neg ect or in any otner case -9e record to -w hie ie or she has been provided access. Eacn member of tie Citizen Review Pane s ha be required, as a condition o members hip, to sign an affirmation ac -mow ecging tie con=icentia nature o tie information concerning abuse ane neglect investigations and a otner information rrom tie Department fi es to be stared wit i the Citizen Review Pane , anc p ecging not to -urther cisseminate, civu ge or mace pub is any confidentia information to wiici •le or she nas been proviced access as 3art ois or -her cuties as a pane member: C. Statistica in"ormation. Statistic in -orrnation w employees may be released to the public. (Weld County Code Ordinance 2004 4) iic oes not disc ose the eameLs of comp ainants or subject (Supp. No. 85) Page 6 of 7 Created: 2023-12-13 89:30:03 [EST] Sec. 10 1 100. Repors= A. Annual report to St to Department of Human Services. On or before July 31 of each year, the Administrative We c _iaison sha submit -to the State Department of Duman Services an annua following informati-'n: 1. The number at grievances received by the Director. 2. The number 4 grievances referred to the Citizen Review Panel. 3. The number 4 grievances referred to the Board. 4. The actual tir c frames for resolving grievances at each level. S. A copy of thi_grievance policy. 6. A list idehti#y mg the C-itize4 Review Panel members. 7. A brie cescri tion of the disposition of the grievances, inc ceding t a. The number resolved without action taken. b. The number resolved by case reassignment. c. The number resolved by requiring additional training. c The number resolved by imposing discip e. The number resolved in other ways. County Code Ordir-nnce 2004 4; We Sec. 10 1 110. Applicability, -'c resort w 0 inary action against a De d County Code Ordinance 2013 8 tic owing: inc aartment em D uces t oyee. e Tic Citizen Review -lane procedures and con- ict reso ution process set fort`-nerein sia app y to comp aints concerning t- coneuct of Department personne in performing their cuties pursuant to Artic=e 3 of tie Coorado Cii cren's Coc c -for sue, coneuct occurring after August 11, 2004, tie date o acoation by tie Boarc (Supp. No. 85) Page 7 of 7 Created: 2023-12-13 09:30:03 (EST] Department of Human Services Policies CHAPTER 2 — CHILD WELFARE ARTICLE I — GENERAL Sec. 2.1.70. — Grievance Process. A. Purpose This policy outlines the process for the resolution of grievances filed against the county department concerning the conduct of county department personnel in the pet formance of their duties relating to children who may be neglected or dependent B. Filing a grievance All grievances must be submitted in writing and mailed to the Weld County Child Welfare Director at the Weld County Department of Human Service, PO Box A, Greeley, CO 80632 The grievance shall include the complainant's full name and mailing address, applicable case/assessment name and number (if known), a short but specific statement of the complainant's grievance, and the resolution desired by the complainant Once a grievance is received, the Child Welfare Director or designee has 35 days from the receipt of the grievance to issue a written response to the complainant The Child Welfare Director shall attempt to resolve any complaints informally If the grievance is not resolved to the complainant's satisfaction, the complainant may file a grievance with The Office of the Child Protection Ombudsman 1300 Broadway, Suite 430 Denver, CO 80203 720-625-8640 Coloradocpo org December 2023 Cheryl Hoffman From: Sent: To: Cc: Subject: Yes, absolutely, it does. Cheryl Hoffman Thursday, January 11, 2024 9:06 AM Lesley Cobb; CTB HS -Contract Management RE: Removal of County Code, Chapter 10 - Social Services Thank you for the clarification, Lesley. Sheryl L. Hoffman Deputy Clerk to the Board 7 750 0 Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cobbxxlk@weld.gov> Sent: Thursday, January 11, 2024 9:04 AM To: Cheryl Hoffman <choffman@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal of County Code, Chapter 10 - Social Services Hi Cheryl, The original reviewer/approver on this was Byron Howell but Bruce has also reviewed/approved. Actually, we want to remove Chapter 10 completely from County Code, it is no longer valid. The new policy that is reflected on the last page is actually going to be added to our internal DHS Policy manual. Additions to our DHS Policies no longer need to be on the BOCC agenda for approval or resolutions (Just approved via PA). Does that make sense? Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 2(970) 400-6512 (970) 353-5212 cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, 1 copying, distribution or the t, king of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly pr( hibited. From: Cheryl Hoffman cchoffman@weld.gov> Sent: Thursday, January 11, 2024 8:57 AM To: Lesley Cobb <cobbx :Ik@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Manage ment <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal of County Code, Chapter 10 - Social Services Good morning, Lesley, Do you know which attc rney you're working with on this? Also, just to be clear, everything is deleted out of Chapter 10 and the last page is now inserted, right? Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 753 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Cheryl Hoffman c choffman@weld.gov> Sent: Tuesday, January 9, 2024 1:57 PM To: Lesley Cobb <cobbxxlk@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Manag-�ment <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal o County Code, Chapter 10 - Social Services Absolutely! Cheryl L. Hoffman Deputy Clerk to the Boarc 1150OStreet/P.O. Box 753 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cok bxxlk@weld.gov> Sent: Tuesday, January 9, 2024 1:42 PM To: Cheryl Hoffman <choffman@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Manag?ment <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal o- County Code, Chapter 10 - Social Services Could you please incl.ice Jamie, Tami Grant and Contract Management? Thanks! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave.. Bldg A PO Box A Greeley, CO 80632 2(970) 400-6512 (970) 353-5212 I�< cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Cheryl Hoffman <choffman@weld.gov> Sent: Tuesday, January 9, 2024 1:39 PM To: Lesley Cobb <cobbxxlk@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal of County Code, Chapter 10 - Social Services Okay, if the dates are good, I will send calendar appts for them. Will Jamie be presenting at these readings? Who would you like me to include in the calendar appts? Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cobbxxlk@weld.gov> Sent: Tuesday, January 9, 2024 1:35 PM To: Cheryl Hoffman <choffman@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal of County Code, Chapter 10 - Social Services Yes. That would be perfect. Thanks a bunch! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg A PO Box A Greeley, CO 80632 2(970) 400-6512 (970) 353-5212 3 >/. cobbxxlk@weld.gov • Confide ntiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which i- is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the t, king of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly or hibited. From: Cheryl Hoffman cchoffman@weld.gov> Sent: Tuesday, January ), 2024 11:51 AM To: Lesley Cobb <cobbx :Ik@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Managfr-ment <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal o- County Code, Chapter 10 - Social Services Yes, that would not be , problem. So 2nd and Final Readings would remain the same dates. Cheryl L. Hoffman Deputy Clerk to the Boarc 1150 0 Street/P.O. Box 753 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cok bxxlk@weld.gov> Sent: Tuesday, January )1 2024 11:46 AM To: Cheryl Hoffman <cbDffman@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal o County Code, Chapter 10 - Social Services Hi Cheryl, Just one question. Cou d we make the 1St reading for a Wednesday Agenda? Possibly 1/31 instead? I am just asking as Jamk is normally not at the BOCC meetings on Mondays. Thanks a bunch! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave., Bldg \ PO Box A Greeley, CO 80632 i (970) 400-6512 L-11:7%., (970) 353-5212 cobbxxlk@weld.gOv 4 4 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Cheryl Hoffman <choffman@weld.gov> Sent: Tuesday, January 9, 2024 11:39 AM To: Lesley Cobb <cobbxxlk@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal of County Code, Chapter 10 - Social Services How are these proposed dates, Lesley? 1/25 — Read to audio 1/29 — 1st Reading 2/1— Send to paper 2/4 — Publish 2/21— 2nd Reading 2/22 — Send to paper 2/25 — Publish 3/6 — Final Reading 3/7 — Send to paper 3/10 — Publish 3/15 i- Effective Please let me know as soon as you can. Thanks! Cheryl L. Hoffman Deputy Clerk to the Board 1150 O Street/P.O. Box 758 Greeley, CO 80632 Tel. (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cobbxxlk@weld.gov> Sent: Tuesday, January 9, 2024 9:44 AM To: Cheryl Hoffman <choffman@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal of County Code, Chapter 10 - Social Services Hi Cheryl, Yes, could I get three dates and then I will check in with Jamie to make sure she is available to present? 5 Thanks! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of H 'man Services 315 N. 11th Ave., Bldg A. PO Box A Greeley, CO 80632 rte' (970) 400-6512 ►, (970) 353-5212 cobbxxlk@weld.g.v } Confide ntiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the t king of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly or •hibited. From: Cheryl Hoffman cchoffman@weld.gov> Sent: Tuesday, January 3, 2024 8:04 AM To: Lesley Cobb <cobbx,lk@weld.gov>; CTB <CTB@co.weld.co.us> Cc: HS -Contract Management <HS-ContractManagement@co.weld.co.us> Subject: RE: Removal o- County Code, Chapter 10 - Social Services Hi Lesley, This would be an ordihaice change and would require 3 readings. I will need to propose some dates and someone would need to present his ordinance at each of the readings. Do you want me to pro Jose those 3 dates, plus publish dates for the notices? Cheryl L. Hoffman Deputy Clerk to the Board 1 150 O Street/P.O. Box 753 Greeley, CO 80632 Tel: (970) 400.4227 choffman@weld.gov From: Lesley Cobb <cok bxxlk@weld.gov> Sent: Tuesday, January 3, 2024 7:53 AM To: CTB <CTB@co.weld co.us> Cc: HS -Contract Manag ment<HS-ContractManagement@co.weld.co.us> Subject: Removal of County Code, Chapter 10 - Social Services Good morning, 6 I am not sure how we need to do this but attached is an approved PA by the BOCC to put on their agenda the removal of County Code , Chapter 10 — Social Services. Would you be able to help guide me through this? Thank you! Lesley Cobb Contract Management and Compliance Supervisor Weld County Dept. of Human Services 315 N. 11th Ave.. Bldg A PO Box A Greeley, CO 80632 (970) 400-6512 (970) 353-5212 :>K cobbxxlk@weld.gov Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Monday, January 8, 2024 4:12 PM To: Sara Adams <sadams@weld.gov>; Cheryl Hoffman <choffman@weld.gov> Cc: Bruce Barker <bbarker@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesick@weld.gov>; Lennie Bottorff <bottorll@weld.gov>; Tammy Maurer <maurertk@weld.gov>; HS - Contract Management <HS-ContractManagement@co.weld.co.us>; Ryan Rose <rrose@weld.gov> Subject: RE: PA FOR ROUTING: CW Grievance Process Policy All five commissioners support the recommendation to put this item on the agenda, if needed. Original coming back through interoffice mail. Karla Ford Office Manager, Board of Weld County Commissioners 1150 O Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 7 From: Sara Adams <sack4ms@weld.gov> Sent: Wednesday, December 27, 2023 4:13 PM To: Karla Ford <kford@Lield.gov>; Cheryl Hoffman <choffman@weld.gov> Cc: Bruce Barker <bbarker@weld.gov>; Cheryl Pattelli <cpattelli@weld.gov>; Chris D'Ovidio <cdovidio@weld.gov>; Esther Gesick <egesickc weld.gov>; Lennie Bottorff <bottorll@weld.gov>; Tammy Maurer <maurertk@weld.gov>; HS - Contract Management c HS-ContractManagement@co.weld.co.us> Subject: PA FOR ROUTING: CW Grievance Process Policy Hi Karla and Cheryl_ Please see the attacl-.rd PA approved for routing to all five (5) Commissioners: CW Grievance Process Policy (Not in CMS) Thank you, Sara Sara Adams Contract Administra=,ive Coordinator Weld County Dept. o F Human Services 315 N. 11th Avenue, Building A PO Box A Greeley, CO 80632 S(970) 400-6603 sadams@weld.gov Confid-ntiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it i addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the tiking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 8 Hello