HomeMy WebLinkAbout20241870.tiffRESOLUTION
RE: APPROVE APPLICATION FOR 2025 VICTIMS OF CRIME ACT (VOCA) GRANT FOR
VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE 19TH JUDICIAL DISTRICT
ATTORNEY'S OFFICE TO SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the 2025 Victims of
Crime Act (VOCA) Grant for the Victim Witness Assistance Unit from the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the 19th Judicial District Attorney's Office, to the Colorado Department of Public Safety, Division
of Criminal Justice, Office for Victims Programs, with further terms and conditions being as stated
in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for the 2025 Victims of Crime Act (VOCA) Grant for the
Victim Witness Assistance Unit from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's
Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims
Programs, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Ermelinda Archibeque, 19th Judicial
District Attorney's Office, be, hereby is, authorized to submit said application electronically.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 10th day of July, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY.-EOLORABL2
ATTEST:
cu1)
Weld County Clerk to the Board
BkAt1t4 J' 1 • tAidCA w i
Deputy Clerk to the Board
APPROVED AS
County A torney
Date of signature: '1 I231 z
Keyarr'D�Ross, Chair
Perry L. B
k. Pro-Tem
Mike Freeman
CUSED
ott K. James
Lori Saine
CG'.pACE A) Rc1 c?/GD)
mg/ 16/a
2024-1870
DA0028
PASS -AROUND TITLE:
DEPARTMENT:
PERSON REQUESTING:
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
DA Victim Services Unit 2023-2024 CVC Crime Victim Services Grant Contract(VOCA Grant)
Victim Witness Assistance Unit District Attorney DATE: 06/28/2024
Erma Archibeque, Director of Victim VUtness
Brief description of the problem/issue:
The County Commissioners approved submission of the 2023-2024 Crime Victim Services(CVS)Grant Application for funding of positions in the Victim
Witness Assistant Unit. Resolution 2022-0550 DA0027 dated February 24, 2022, The Division of Criminal Justice 2023-2034 CVS DCJ Grant -VOCA
2022 -VA -23 -260 -19 -Victim Witness Assistance Unit Contract is in the amount of $232,791.00 for extended funding decision made for 2025 grant cycle.
We are asking for the grant contract be placed for acceptance without Work session.
What options exist for the Board?
Approve or not approve grant to be placed on the agenda without a Work Session. Request to be placed on the agenda.
Consequences:
Grants not funded will result in Victims Rights Act mandated compliance.
Impacts:
Will impact the funding for Victim Witness Unit in the District Attorney's office
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
2025
Recommendation:
Perry L. Buck, Pro -Tern
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
2024-1870
7A 0 DI 0023
EXHIBIT D, STATEMENT OF WORK
Agency Information
Agency Name:
Project Title:
District Attorney's Office, 19th Judicial District
Victim Witness Assistance Unit
Source of Funding
VOCA/General Funds S.T.O.P. VAWA SASP
Project Description Section
Activities
Describe the project, staff and services you plan to provide with these grant funds.
The Victim Assistance Unit provides services to all victims and witnesses involved in the prosecution of criminal
cases which have occurred in Weld County, Colorado. We serve individuals of all races and ethnicities, languages
and cultures, those who identify as deaf, LGBTQI, disabled (physical, intellectual, developmental disabilities), as
well as those who live in varying geographic locations.
The diversity of Weld County continues to grow along with the population. Weld County had a population increase
of 2.6°/0.Weld County has a varied population of refugee and immigrant non-English speakers 19.3% whose
primary language is not English. Weld's population is 63.2% White; 31% Hispanic or Latino; 1.4% Black or African
American; .5% American Indian; 1.9% Asian; and 1.8% Two or More Races. An area of emphasis for the Victim
Assistance Unit has been serving those victims with language barriers with their VRA rights and how to participate
in the criminal justice process to the fullest. We have ten Spanish bi-lingual Victim Assistance Staff, access to a
language line service, knowledge of local translators for language and ASL, contact letters in primary East African
languages to reach a greater number of our refugee population, and VRA letters in English and Spanish. We serve
victims speaking fourteen different languages: Karen, Burmese, Chuukese, Malay, Mandarin, Somali
Kinyarwanda, Swahili, French, Napoli, Tigrinya Rohingya, Farsi and Spanish.
The Victim Assistance Unit Staff work with all victims of crime. The requested VOCA project focuses on continued
funding of Victim Assistance Unit Staff to support the unique needs of victims of juvenile offenders, domestic
violence victims, victim families whose loved ones have been killed or seriously injured in Careless Driving
Resulting in Death or Injury.
Victims of Juvenile Offenders
Victims of juvenile offenders are navigating a system which operates differently than a traditional adult criminal
justice process as juvenile offenders have support of an attorney, GAL, Department of Human Services casework
and their parents. These cases drag on through the Juvenile Criminal Justice System as the court gives offenders
many opportunities to comply with court orders. Insignificant penalties for juveniles and now efforts at the
Colorado Legislature to re-classify a person as a juvenile in the criminal justice system adds extreme frustration
and anger by victims and their families. The Juvenile Victim Assistant not only has specialized knowledge of the
juvenile justice system but extreme patience.
Victims of Domestic Violence
Because victims of domestic violence often recant, Victim Assistants make immediate victim contact which is
essential to establishing safety, referrals, and rapport. Domestic violence victims need comprehensive wrap
around services due to the complex nature of the crime. The Victim Assistance Unit recognizes the need to
provide immediate intervention in these complex and dangerous cases. Making immediate contact with victims,
connecting them with services, offering nonjudgmental support, and explaining next steps in the court process are
crucial in assuring the safety of victims who may already be recanting the events of the incident.
Victims of felony domestic violence are subject to being involved in a lengthy criminal justice system as
their perpetrator's case is set over again and again before a plea negotiation is entered into or the case goes to
Page 1 of 5
Updated: May 2024
EXHIBIT D, STATEMENT OF WORK
trial. Prior to 2008, there was no process in place to know if a new felony domestic violence case was scheduled
for the initial court hearing. Since 2008, due to VOCA funding, a system has been implemented by the VW
Assistants identify a victim's attendance at court and provide support when the victim becomes involved in an
overwhelming and busy courtroom scene.
Victims of misdemeanor domestic violence
Our Office's Domestic Violence Fast Track Program began in 2005 enabling us to resolve misdemeanor cases at
the first court hearing because of our immediate contact with the victim. The result of resolving cases quickly
through a DV Fast Track meant the defendant started domestic violence treatment sooner, the victim was
provided resolution quickly and the anticipation was that additional violent acts were curtailed. This changed in
2014, when Colorado HB-1210 went into effect giving all defendants in custody the right to legal counsel in plea
negotiations. The resulting impact meant the District Attorney's Office could no longer resolve misdemeanor
domestic violence cases at the first hearing (no more DV Fast Track Program) resulting in the cases being reset
sometimes up to five times before reaching a plea negotiation or going to trial. Having the case in the court system
longer impacts victims who needed continual assistance from a Victim Assistant as the case was reset over and
over.
In 2015, the Chief Judge reversed the decision to have one dedicated misdemeanor domestic violence courtroom
and reassigned domestic violence cases to all four County Court Divisions. This decision coupled with the change
in law in 2014, we were no longer able to provide adequate assistance to domestic violence victims. We were to
obtain grant funding to reclassify the part time VW Intern position a second full time County Victim Assistant to
provide acceptable assistance to victims in all four courtrooms. Presently the three County Victim Assistants are
handling misdemeanor domestic violence crimes in a high -volume setting, with multiple cases every day coming
on for first appearance bond hearings. The addition of the third County Victim Assistant has enabled us to make
quicker contact with victims whose perpetrators were arrested and saw a judge during weekend bond hearings as
well as responding to the multitude of calls from victims as their perpetrator's case is continued for future court
hearings.
Victims of Careless Driving Resulting in Death and Careless Driving Resulting in Injury.
These cases are filed in County Court as traffic and are the most intense cases County Victim Assistants handle.
Victim families who's loved one has been killed or hurt seriously due to a defendant's careless driving can
experience the same emotions as families who's loved one has been murdered or of become a victim of vehicular
assault
In Careless Driving Resulting in Death cases, the greatest difficulty victim's families are faced with is the
defendant's potential punishment of only being jail and/or Probation compared to a defendant who is convicted of
murder faces prison time. County Victim Assistants must support families who are absolutely devastated and
inconsolable in feeling their loved one's death does not matter in the criminal justice system.
Similarly, County Victim Assistants provide services to victims and their families who been seriously hurt in traffic
crashes. Although Careless Driving Resulting in Injury cases are not VRA crimes, our office tries to identify victims
who have been seriously injured with a permanent physical or mental loss as the police reports may not
adequately portray the seriousness of a person's injuries.
Page 2 of 5 Updated: May 2024
EXHIBIT D, STATEMENT OF WORK
Victim Services Project Data
Provide the number of victims (primary and secondary) to be served and the types of services to be
provided by Crime Victim Services (CVS) grant -funded personnel during the 12 -month project.
u
Crime
Types
Victims
Est.
#
Victims
%
of
Type
of Crime
Victims
Est.
#
Victims
%
of
Type
of
Crime
Child
Abuse
11%
Underserved
- Other
Violent
Crimes
Cont'd
72
8%
Child
Physical
Abuse
or
Neglect
0%
Bullying
(Verbal,
Cyber
or
Physical)
24
3%
Child
Sexual
Abuse
45
5%
Burglary
Domestic
and
Family
Violence
23%
0%
Child
Pornography
197
23%
Domestic
and/or
Family
Violence
0
0%
Hate
Gender/Sexual
Crime:
Racial/Religious/
Orientation/Other
Sexual
Assault
1%
0
0%
Human
Trafficking:
Labor
0
0%
Child
Sexual
Assault
0
0%
Human
Trafficking:
Sex
11
1%
Adult
Sexual
Assault
15
2%
Kidnapping
(noncustodial)
Underserved
65%
1
0%
Kidnapping
(custodial)
Underserved
-
Violent
Crimes
38%
0
0%
Mass
international)
Violence
(domestic/
236
27%
Adult
Physical
Assault
(includes
2
0%
Vehicular
Victimization
Aggravated
and
Simple
P
Assault)Other
1
0%
Adults
as
Children
Sexually
Abused/Assaulted
118
14%
Stalking/Harassment/Menacing
Stal
g
g
3
0%
DUI/DWI
Incidents
1
0%
Teen
Dating
Victimization
4
0%
Elder
Abuse
or
Neglect
0
0%
Terrorism
(domestic/international)
34
4%
Robbery
44
5%
Other
(Explain)
attempt
indecent
vra/vpo/
exposure
53
6%
Survivors
of
Homicide
Victims
Other,
Nonviolent
crimes
o
0/
Underserved
- Other
Violent
Crimes
26%
1
0%
Identity
Crime
Theft/Fraud/Financial
1
0%
Arson
0
0%
Other
(Explain)
TOTAL
UNDUPLICATED
VICTIMS
ESTIMATED
TO
BE
SERVED
DURING
THE
GRANT
PERIOD
=
863
Page 3 of 5
Updated: May 2024
EXHIBIT D, STATEMENT OF WORK
Types of Services
Type
of Service
Type
of
Service
(Continued)
Information
Et
Referral
Other
therapy
Information
about
the
criminal
justice
Individual
counseling
p
rocess
Information
about
victim
rights,
how
to
X
Su
Support
r
groups
(facilitated
or
peer)
obtain
notifications,
etc.
X
Referral
to other
victim
service
programs
Emergency
financial
assistance
Referral
to other
services,
supports
a
X
Shelter/Housing
Services
resources
'
X
Assistance
with
victim
compensation
Emergency
shelter
or safe
house
Personal
Advocacy/Accompaniment
Transitional
housing
Victim
advocacy/accompaniment
to
r
Relocation
assistance
8
e
emergency
e gency
medical
care
Victim
advocacy/accompaniment
to
medical
Criminal/Civil
Justice
System
Assistance
forensic
exam
Law
enforcement
interview
advocacy/
X.
Notification
of
criminal justice
events
accompaniment
Victim
impact
statement
assistance
X
Individual
advocacy
0
X
Performance
of
medical
or nonmedical
forensic
exam
or interview,
or medical
X
Assistance
with
restitution
0
evidence
collection
Civil
legal
in
Immigration
assistance
O
assistance
obtaining
protection
or restraining
order
Intervention
with
employer,
landlord,
creditor,
Civil
legal
assistance
with
family
law issues 8
or academic
institution
Child
or dependent
care assistance
0
Other
emergency
justice
-related
assistance
X
Transportation
assistance
@
Immigration
assistance
0
Prosecution
interview
advocacy/
X
Interpreter
services
X
0
accompaniment
Law enforcement
interview
Emotional
Support
pp
or
Safety
Services
advocacy/
accompaniment
Crisis
intervention
(in
-person,
includes
safety
Ny
X
Criminal
justice
i advocacy/accompaniment
planning)
Hotline/crisis
tine counseling
Other
legal
advice and/or counsel
On -scene crisis response
Page 4 of 5
Updated: May 2024
EXHIBIT D, STATEMENT OF WORK
Goals and Objectives
Number of Goals Needed (choose one):
■
1
2
3 NA
Goat 1
impacted
To
increase
by
knowledge
inequity.
with
regard
to
providing
culturally
responsive
victim
services
to communities
Number
Objective
Position
Title
Responsible
Time
Frame
01/01/2025-12/31/
2025
Victim
services Staff
Attend
with
inclusion(e.g.
at
regard
g
least
to
diversity,e
session
one
training
equity
at COVA
uit
per
calendar
and
Conference)
year
1
Add Objective I Delete Objective
Demonstrated Impact
In this section, tell us:
1. What you hope to accomplish with your grant funded project
2. How you'll measure your progress in meeting your goals
3. How your measurements wilt be used to adapt your funded project's design and delivery
The Victim Assistance Unit provides assistance to victims by providing VRA information and education, Crime
Victim Compensation information and application assistance, referral to community services, updates on the
status of the case and support throughout the court process. We evaluate this assistance by recording and
tracking statistics according to grant specific goals and objectives outlined in this application. The clerical Victim
Assistance staff person utilizes the DA ACTION Stat Report to pull quarterly reports to capture VOCA required
statistics The Project Director compiles statistics quarterly and reports to the Victim Assistance Staff on the
progress of the intended outcomes/impact of the data collection. This discussion provides insight into any
unintended changes or outcomes and identifies for Victim Assistance Staff the status of the projected time frame
g
oals
In 2023, the Victim Assistance Unit provided 31,043 services to 2,962 unduplicated VRA victims.
In 2023, VOCA funded Spanish bi-lingual staff in 2023 provided services to 499 victims of domestic violence, 255
victims of juvenile offenders, provided 2,824 victims information on the final disposition of the criminal case, and
provided Post Sentencing Notification.
Client surveys are provided to victims at the conclusion of the court process, asking them to rate services from
"Very Satisfied" to "Very Unsatisfied, overall experience from "Very Good" to "Very Poor", and include any
additional comments in the "Additional Comments and\or Contact the Director of Victim Services" section.
Returned surveys are reviewed and analyzed by the Project Director to ensure goals and objectives are being
met, and to use feedback in effecting programmatic change as needed. Responses are shared with the Victim
Assistance Unit on a quarterly basis. Evaluations regarding the VOCA funded project had a 94% approval rate.
Page 5 of 5
Updated: May 2024
EXHIBIT E, BUDGET
Grantee Information
Agency Name:
Project Title:
District Attorney's Office, 19th Judicial District
Victim Witness Assistance Unit
Match Required? (OVP Use Only)
C1 Yes
Total
12 -Month
Budget
Personnel
Budget
include
For
per
agency
comprises
contribution,
each
week
from
the
position
this
the
all
activities
payroll
position
fringe
sources
being
per
fees,
the
requested
works
of
position
funded
funding,
FICA,
for
the
unemployment
position
(e.g.
list:
not
agency
the
Fringe
only
will
position
(cannot
CVS
is
provide
grant
comprised
insurance,
title,
exceed
name
funds
as related
of
and
40
being
health,
of
hours
payroll
to
the
requested.
the
employee
per
vision,
grant
taxes).
week).
-funded
dental
Narratives
(if
This
available),
insurance,
includes
project.
about
Include
and
hours
retirement
positions
total
paid
what
#
by
should
of
your
hours
Position
1
Position
Title:
Victim
Witness
- County
Court
Employee
Name:
Jordan
Lewis
Total
#
for
hours
the
agency
g
per
week
Y:
position
40
hrs
works
)
40
Annual
(12
Months)
Budget
%
to
be
Grant
paid
by
the
by
Total
the
amount
Grant
(12
to
be
months)
paid
Salary:
$61,055.17
87.00%
$53,118.00
Fringe/Benefits:
$27,139.17
87.00%
$23,611.08
Continued
Position.
Salary
calculated
at
Grade
24
Additional
position
0:
funding
for
Step
Position
budgeted
for
VALE
funding.
2025.
3, and
includes
Administrative
as
Position
wilt
individual
move
benefits.
is
funded
funds
to
with
step
and
Health
an
by
4
$5,000.00
during
estimated
VOCA,
benefits
the
VALE
14%
county
year.
were
increase
Grant,
$76,729.08
Page 1of7
EXHIBIT E, BUDGET
Narrative Et
Calculation:
VW Assistant provides advocacy, information, referrals and support to victims of
misdemeanor crimes including Careless Driving Resulting in Death or serious injury of
the victim, Domestic Violence victims, and other VRA designated victims of crime, as
they go through the Criminal Justice System. Fringe is comprised of FICA, Medicare,
Individual Health, Vision, Dental, Life, Disability and Retirement.
Position 2
Position Title:
Victim Witness Assistant - District Court
Employee Name:
Gabriela Diaz
Total # hours per week position works
for the agency (max= 40 hrs):
Salary:
Fringe/Benefits:
Additional funding for
position
•
Narrative a
Calculation:
Annual Budget
(12 Months)
$67,298.40
$40,180.61
40
% to be paid by the
Grant
18.50%
18.50%
Continued Position. Salary calculated: Grade 24 Step
6, and moving to Step 7 during the year with benefits.
Health benefits were budgeted as family with an
estimated 14% increase in 2025. Position is partially
funded by the county.
Total amount to be paid
by the Grant (12 months)
$12,450.20
$7,433.41
$19,883.61
Bi-lingual Spanish VW Assistant provides advocacy, information, referrals and support
to victims of felony crimes as they go through the Criminal Justice System. Fringe is
comprised of FICA, Medicare, Family Health, Vision, Dental, Life, Disability and
Retirement.
Position 3
Position Title:
Victim Witness Assistant - Juvenile Court
Employee Name:
Janeth Terrazas
Total # hours per week position works
for the agency (max= 40 hrs):
40
Annual
(12
Months)
Budget
%
to
be
Grant
paid
by the
Total
by
the
amount
Grant
(12
to
be
months)
paid
Salary:
$62,275.20
88.50%
$55,113.55
Fringe/Benefits:
$39,118.20
88.50%
$34,619.61
Page 2of7
EXHIBIT E, BUDGET
Additional funding for
position'
Narrative Et
Calculation:
Continued Position. Salary calculated: Grade 24 Step 3
and step 4 with benefits. Health is budgeted at family
with an estimated 14% increase in 2025. Position is
funded by VALE Administrative funds and $8,000
County funding.
$89,733.16
Bi-lingual Spanish VW Assistant provides advocacy, information, referrals and support
to victims of juvenile crimes as they go through the Criminal Justice System. Fringe is
comprised of FICA, Medicare, Health (Family), Vision, Dental, Life, Disability and
Retirement
Position 4
Position Title:
Victim Witness Assistant - County Court
Employee Name:
Iris Barrios
Total # hours per week position works
for the agency (max= 40 hrs):
40
Annual
(12
Months)
Budget
% to
be
Grant
paid
by
the
Total
by
the
amount
Grant
(12
to
be
months)
paid
Salary:
$62,496.00
9.51%
$5,943.37
Fringe/Benefits:
$39,165.16
9.50%
$3,720.69
Additional
position
0:
funding
for
Continued
and
benefits.
Position.
Health
Salary
is
calculated:
budgeted
at
Grade
family
benefits,
24
Step
4
$9,664.06
with
partially
an
estimated
funded
by
increase
County
of
funds.
14%
in
2025.
Position
is
Narrative
Calculation:
Et
Bi-Lingual
Spanish
VW
Assistant
provides
advocacy,
information,
referrals
and
support
to victims
of
misdemeanor
crimes
including
Careless
Driving
Resulting
in
Death
or
serious
injury of
the
victim,
Domestic
Violence
victims,
and other
VRA
designated
victims
of
FICA,
of crime,
Medicare,
as
Health
they
go
(Family),
through
Vision,
the
Criminal
Dental,
Justice
Life,
System.
Disability
Fringe
and
is comprised
Retirement.
Position
5
Position
Title:
Victim
Witness
Office
Tech
III
Employee
Name:
Michelle
Montes
Total # hours per week position works
for the agency (max= 40 hrs):
Salary:
Annual Budget
(12 Months)
$51,492.23
40
% to be paid by the
Grant
41.64%
Total amount to be paid
by the Grant (12 months)
$21,441.36
Page 3 of 7
EXHIBIT E, BUDGET
Fringe/Benefits:
$36,837.61
41.64%
$15,339.18
Additional
position
e :
funding
for
Continued
for
Position.
2025
Salary
calculated:
Grade
17
Step
3
part of
and
Grade
17
Step
4
for
the
remainder
of
2025.
Position
is
budgeted
for
family
Health
$36,780.54
benefits,
Position
Administrative
with
is
funded
an
funds
estimated
by
a VALE
and
partial
14%
Grant,
increase
VALE
county
in
funding.
2025.
Narrative
Calculation:
EL
Bi-lingual
Spanish
VW Office
Tech
III
supports
the
VW
Unit
by
triaging victims
calling
the
VW
Unit (80%
VRA
victims
VOCA
Stat
for urgent
information
needs),
meeting
with
victims
in the
lobby,
completing
statistical
for compiling
and
computation.
Fringe is
comprised
FICA,
Medicare,
Health,
Vision,
Dental,
of
Life,
Disability
and
Retirement.
Add another personnel position
Delete last personnel position
Total Personnel Budgeted:
$232,791.00
Supplies £t Operating Budget (use whole numbers)
All supplies and operating requests must be specific, itemized costs related to the requested project and cost less
than $10,000 per item. List items by major type (e.g., office supplies, computer software, registration fees for
training/conferences, rent, phone, etc.). In the Narrative, explain and justify the need for the project -related
supply and operating expense. Demonstrate how the cost was determined and show the basis for the calculation.
General, non -project related expenses can be supported by indirect funds.
List Supplies a Operating Expense
Narrative a
Calculation:
Total to be Paid by the
Grant for 12 Months
Add another supply item
Delete last supply item
Total Supplies a Operating Budgeted:
Travel Budget
Travel expenses should be itemized by purpose (e.g., mileage to attend training sessions, mileage to transport
clients, travel costs to attend conferences, etc.) with mileage, lodging and per diem on separate lines. In the
narrative, explain and justify the travel costs and its relationship to the project. Calculations for requests should
be shown, including agency mileage, per diem, and actual/estimated hotel rates. Tuition and registration fee
requests should be listed as supplies Fic. operating expenses, not travel expenses.
Page 4 of 7
EXHIBIT E, BUDGET
List
Itemized
Travel
Expense
(Transportation,
Per
Diem,
etc.)
Total
Grant
to
for
be
12
Paid
Months
by
the
Narrative
Calculation:
Et
Add another travel tine item
Delete last travel line item
Total Travel Budgeted:
Equipment Budget
Equipment is defined as a durable, single item costing $10,000 or more with a useful life of over one year. In the
narrative, explain and justify how the listed equipment is essential to the funded project/services as allowable.
Demonstrate how the cost is determined and show the basis for the calculation.
List Itemized Equipment Cost (durable, single item $10,000 and over)
Total to be Paid by the
Grant for 12 Months
Narrative Er
Calculation:
Add another equipment tine item I Delete last equipment tine item
Total Equipment Budgeted:
Consultants/Contracts Budget
List consultants or independent contractors who will provide services under the proposed grant. Generally, a
consultant or an independent contractor is an outside professional who offers his/her/their contracted services to
the public at large, who controls his/her/their own work, does not require training, pays his/her/their own taxes,
and has his/her/their own liability and worker's compensation insurance. In the narrative, explain and justify the
need for these services and show calculations (estimated number of hours x hourly rate). Rates for professional
services should not exceed $81.25 per hour (this rate is set by Federal regulations) or $650 per eight -hour day. If a
higher rate is requested, justification for the rate must be provided in the narrative.
List Consultants/Contracts Expense
Hourly Rate of Pay
Total to be Paid by the
Grant for 12 Months
Page 5 of 7
EXHIBIT E, BUDGET
Narrative Et
Calculation:
Add another consultant/contracts line j Delete last consultant/contracts tine
Total Consultants/Contracts Budgeted:
Indirect Budget:
Indirect costs are costs of an organization that are not readily assignable to a particular project, but are necessary
to the operation of the organization and the performance of the project. Agencies that have an approved Federal
Indirect Cost Rate can use their rate; agencies that have never had a federally approved indirect cost rate, may
request up to the De Minimis Rate (15% of the Modified Total Direct Cost). If you do not have a federally
negotiated indirect rate, OVP has developed an Indirect Cost Calculator Tool (Excel) to assist you with calculating
your 15% de minimis rate.
Indirect Cost
Rate
Show Indirect Cost Rate Calculation Below '
Total Indirect Budgeted:
Total Indirect to be Paid by the
Grant for 12 Months
Page 6 of 7
EXHIBIT E, BUDGET
rant Budget Summary
Budget
Categories
Funding
Budget
Cash
Match
In
Match
-Kind
Category
Totals
Personnel
$232,791.00
����
N\X
�
\\\.\\\,
$232,791.00
Supplies
Operating
and
\\\\NN\C
\\\\\\\\\
\\�\\�
\��\.
Travel
Equipment
\\\\\\\`
\\\\\\\\
\\\\\\\\N
\\\\\\\\\
Consultants/Contracts
\
\\\\:
Indirect
Costs
\\\\\\N
\\\\\\\
\.\\\\NNN
\\\\\\\\\'
\\\\\\\\\'
\\NNNN\N,
Totals
$232,791.00
N\N\\
\\\\\\\\
\\\\\\\\\'
$232,791.00
Total
CVS Funds:
$232,791.00
Page 7 of 7
Ermelinda Archibeque
From:
Sent:
To:
Subject:
Attachments:
Crime Victim Services (CVS) Grants, Office for Victims Programs
<cdps_dcj_cvsgrants@state.co.us>
Friday, June 7, 2024 10:48 AM
Ermelinda Archibeque; Chris D'Ovidio; BOCC Contracts; Louise Esquibel
CY2025 Crime Victim Services (CVS) Grant Program - VOCA Award
Exhibit D - Statement of Work - for Distribution - VOCA.pdf; Exhibit E - Budget - For
Distriubtion - Without Match.pdf
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Good morning and happy Friday,
We are pleased to inform you that the Crime Victim Services (CVS) Advisory Board has approved District
Attorney's Office, 19th Judicial District for funding up to the amount of $232,791.00 in VOCA funds for
Calendar Year 2025. This recommendation will become final only upon completion of the attached Exhibits and
ensuing Grant Agreement, and ultimately the receipt of required approvals and signatures at the Colorado
Department of Public Safety.
Unlike past processes, OVP is allowing grantees to request any eligible expenses that their agency
needs for CY2025, up to the total amount of recommended funding ($232,791.00). Please enter the details
of your project and associated project -related expenses in the attached Statement of Work (Exhibit D) and
Budget (Exhibit E).
In addition, please note:
• Only eligible expenses will be allowed. Your submitted Exhibits will be reviewed by our Grants
Team, and we will reach out to you if unallowable expenses are identified to solicit replacement
expenses.
• Your Statement of Work should fully explain your project activities and justify the expenses
requested. Unrelated expenses may be removed.
• Do not exceed the total amount recommended. If your budget is slightly under the amount
recommended, this is acceptable, but exceeding the recommended amount will require removal of
expenses and slow down the contracting process.
• Match is waived for CY25 awards. Because this award is an extension of funding decisions made for
the CY 23-24 grant cycle, the match waiver granted for the VOCA program in that funding cycle will
apply in this extension. Grantees have the right to decline this match waiver and provide voluntary
match and should contact their grant program manager if they wish to do so. Please review the OVP
VOCA Match Waiver Policy for more information.
• Pending Implementation of Changes to 2 CFR 200 Uniform Guidance affecting the De Minimis
Indirect Rate and Calculation for Modified Total Direct Cost (MTDC):
o We are awaiting confirmation from our federal funders and the Office of the State Controller on
the official plan for implementing changes to the 2 CFR 200 Uniform Guidance that will go into
effect October 1, 2024. Current changes include:
• Increasing the De Minimis Indirect Rate from 10% to 15%.
• Increasing the threshold for consultants/contractors/subawards to be included in
calculating the MTDC from $25,000 to $50,000 per individual
consultants/contractors/subawards.
ltants/contractors/subawards.
• Increasing the definition of equipment from a single durable item costing $5,000 to
$10,000.
o For purposes of completing your Budget Exhibit, programs may elect to request up to 15%
indirect costs and apply the updated thresholds to their MTDC calculation while we await official
approval to implement these updates. You can use our Indirect Cost Calculator Tool to help you
calculate the 15% indirect on your award when completing your Budget Exhibit. In the event
that these changes are not approved to be used in your CY2025 award, your Grant Program
Manager will work with you to update your budget.
Please work with your internal team to complete the attached exhibits and email them back to your Grant
Program Manager, Louise Esquibel, no later than Friday, July 19, 2024. Failure to do so may slow down the
contracting process. You can also contact them directly at louise.esquibeltB3state.co.us with any questions
about this process.
Lastly, if your Project Officials have recently changed, please forward this e-mail to the appropriate individuals
and notify your Grant Program Manager so we can complete the appropriate change forms.
Thank you for your assistance!
The CVS Grants Team
CVS Grants Team
Office for Victims Programs
0
P 303-239-5719 F 303-239-5743
700 Kipling Street, Denver, CO 80215
cvsgrants@state.co.us https://dci.colorado.gov/grant-funding-for-agencies
Check out the newest edition of our newsletter CVS Connections.
The Division of Criminal Justice (DCJ) is committed to the full inclusion of all individuals, and we are continually making
changes to improve accessibility and usability of our services. As part of this commitment, DCJ is prepared to offer
reasonable accommodations for those who have difficulty engaging with our content. As an example, documents can be
produced in an alternative file format upon request. To request this and other accommodations, or to discuss your needs
further, please contact the Office for Victims Programs (OVP) at DCJ at (303) 239-5719 or cdps.ovpconnect®state.co.us.
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