HomeMy WebLinkAbout20242119.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR EXPANDED FOOD AND
NUTRITION EDUCATION PROGRAM (EFNEP), AND AUTHORIZE CHAIR AND
CSU EXTENSION SERVICE OF WELD COUNTY TO SIGN - COLORADO STATE
UNIVERSITY EXTENSION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Expanded Food and Nutrition Education Program (EFNEP) between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the CSU Extension Service of Weld County, and Colorado State University Extension,
commencing upon full execution of signatures, with further terms and conditions being as stated
in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for the Expanded Food and
Nutrition Education Program (EFNEP) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the CSU Extension
Service of Weld County, and Colorado State University Extension, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair and Hannah Swanbom, Director
of the CSU Extension Service of Weld County, be, and hereby are, authorized to sign said
memorandum of understanding.
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2024-2119
EX0031
MEMORANDUM OF UNDERSTANDING FOR EXPANDED FOOD AND NUTRITION
EDUCATION PROGRAM (EFNEP) - COLORADO STATE UNIVERSITY EXTENSION
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 12th day of August, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ddtitio ..' loo;
Weld County Clerk to the Board
BY: Ut;.,
Deputy Clerk to the Board
APPROVED AS T
my Attorney
Date of signature: O 4k f2
WELD COU
Lori Saine
Key.
co t K. James
2024-2119
EX0031
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE:
DEPARTMENT:
PERSON REQUESTING:
EFNEP MOU
Extension
Hannah Swanbom
DATE: 7/17/2024
Brief description of the problem/issue:
Please review the MOU between CSU and Weld County for the Expanded Food and Nutrition Education Program. CSU in partnership with Weld County
Extension is looking to back -fill two positions in the Weld Office. These are CSU funded employees.
What options exist for the Board?
Approve MOU and sign the document.
Consequences:
Will not be able to rehire these positions.
Impacts:
Residents of Weld County who meet the program requirements will benefit.
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
No salary or benefit costs to the county.
Recommendation:
Please approve the MOU that has been reviewed and approved by legal.
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
2024-2119
811 Z EXbb3
COLORADO STATE UNIVERSITY
EXTENSION
MEMORANDUM of UNDERSTANDING
BETWEEN
Weld County Extension Services and the Colorado State University Extension State Office for
Expanded Food and Nutrition Education Program
I. Purpose. The purpose of this Memorandum of Understanding (MOU) is to establish a working
relationship between Weld County Extension and Colorado State University Extension (CSU-E)
EFNEP.
II. Background. CSU-E EFNEP and Weld County Extension share similar goals of providing
educational outreach to the citizens of Weld County. CSU-E EFNEP target low-income families
through CSU Extension in counties across Colorado.
III. Scope. This MOU serves as an arrangement between Weld County Extension and CSU-E EFNEP.
IV. Details of Collaboration. The specifics of how to meet the needs of the CSU-E EFNEP program staff
and Weld County Extension and are as follows:
Educator Hiring Process
During the Educator hiring process, CSU-E EFNEP will:
o Facilitate the hiring process including recruitment, organizing search committee, application
review process, interviews, background checks and job offers.
o Create and distribute recruitment flyers in appropriate community/agency locations.
o Send job description and customized recruitment flyer via email to County Director.
o Place and pay for newspaper advertisements, if applicable.
o Reserve room for interviews in county Extension office, if applicable.
During the Educator hiring process, Weld County Extension will:
o Hold date for interviews in county (County Director or their designee).
o Help recruit an adequate applicant pool.
o Help EFNEP Supervisor identify and place recruitment flyers in relevant agencies (health
department, social services, WIC, food bank, SNAP office, community clinics, Employment
First, Head Start, Laundromats, bus stops, etc.).
o Provide names and phone number of local newspapers for advertising, if applicable.
o Inform county staff about the hiring process and that applicants may be calling with
questions. EFNEP will provide instructions for fielding hiring calls.
o Participate in interviews (County Director or their designee).
o Schedule time to greet/meet new hire(s) on first days of employment (County Director or
their designee).
Materials and Personnel
CSU-E EFNEP will provide for the EFNEP Educator(s):
o Educator salary and fringe
o Hiring costs
o All training including new staff training and staff development training
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COLORADO STATE UNIVERSITY
EXTENSION
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o All educational materials (curriculum, participant handouts and incentives, teaching materials
and recipe preparation equipment)
o CSU EFNEP Procurement Card for classroom food and food tasting supplies
o Supervisor salary, fringe, and materials
o Approved travel costs for educator and EFNEP Supervisor
o Zoom account
o Business cards
o Nametag
Weld County Extension will provide for the EFNEP Educator(s):
o Office space
o Desk/work surface and office chair
o Locking file drawers
o Access to land line phone and minimum long distance
o Access to computer with a secure county network drive for electronic file storage, emails,
webinar trainings, and zoom meetings/remote teaching
o Access to secure, locking storage space for educational materials
o Access to refrigerator/freezer/food prep space and locked storage of non-perishable foods
o General office supplies
o Postage
o Weekly copying, scanning, printing
o Administrative support
o IT support
Educator Support
CSU-E EFNEP will:
o Provide supervision of the educator including performance evaluation/management and help
with HR related issues.
o Communicate issues/concerns with the County Extension Director as necessary.
Weld County Extension will:
o Communicate any issues/concerns about the educator or the program(s) with the EFNEP
Supervisor.
o Provide input into the educator(s) performance appraisal.
o Provide educator(s) and EFNEP Supervisor information on potential agency partners, helping
to make contacts in the community.
o Assist EFNEP in fostering rapport with local Extension Agents and encourage cross
promotion of Extension programming.
o Communicate any pertinent county business/information to the educator(s) and EFNEP
Supervisor (copy EFNEP Supervisor on emails sent to educator, include EFNEP educator(s)
and EFNEP supervisor on county Extension listsery and Microsoft Teams).
V. The services and materials provided by each party of this MOU to the other party are in -kind. Neither
party will pay the other party for their services.
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COLORADO STATE UNIVERSITY
EXTENSION
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VI. Parties intend this MOU to continue in effect until Parties decide to terminate it. Upon 30 days'
written notice of termination from either Party, this MOU will terminate.
COLORADO STATE UNIVERSITY EXTENSION WE COUNTY GOVERNMENT
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SIGNATURE
SIGNATURE
(CSU-E EFNEP Program Coordinator) (Director of Weld County Extension Services)
CC L (Date) ��� �-
3
AUG 1 2 2024
(Date)
BOARD OF COUNTY COMMISSIONERS
WELD COUNY COLORADO
0
Kevin D. Ross, Chair AUG 1 2 2024
ATTES :W.,r ;ok,
020(24-o2/i cI
Contract Form
Entity Information
Entity Name * Entity ID
COLORADO STATE UNIVERSITY @00002340
Contract Name
EFNEP MOU
Contract Status
CTB REVIEW
Contract Description *
EXPANDED FOOD AND NUTRITION MOU
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$0.00
Renewable *
YES
Automatic Renewal
Grant
IGA
C) New Entity?
Contract ID
8551
Contract Lead *
HSWANBOM
Contract Lead Email
hswanbom@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Department Requested BOCC Agenda Due Date
EXTENSION SERVICES Date* 08/08/2024
08/12/2024
Department Email
CM-
ExtensionServices@weldg
ov.com
Department Head Email
CM-ExtensionServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date
07/30/2024
Renewal Date
07/30/2029
Committed Delivery Date Expiration Date
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
HANNAH SWANBOM
DH Approved Date
08/07/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08/12/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
08/08/2024 08/08/2024
Tyler Ref #
AG081224
Originator
HSWANBOM
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