HomeMy WebLinkAbout20243226.tiffRESOLUTION
RE: APPROVE CONTRACT FOR 2025 VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE) GRANT FOR VICTIM WITNESS ASSISTANCE UNIT, AND AUTHORIZE
CHAIR, 19TH JUDICIAL DISTRICT ATTORNEY'S OFFICE, AND INTERIM
CONTROLLER TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract for 2025 Victim Assistance and
Law Enforcement (VALE) Grant for Victim Witness Assistance Unit between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the 19th Judicial District Attorney's Office, and the Victims Assistance and Law Enforcement
(VALE) Board, commencing January 1, 2025, and ending December 31, 2025, with further terms
and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for 2025 Victim Assistance and Law Enforcement
(VALE) Grant for Victim Witness Assistance Unit between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial
District Attorney's Office, and the Victims Assistance and Law Enforcement (VALE) Board, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair, Ermelinda Archibeque,
19th Judicial District Attorney's Office, and Chris D'Ovidio, Interim Controller, be, and hereby are,
authorized to sign said contract.
cc :DA (E-A/rcP), AC -n (ccycD)
17. /3a/2y
2024-3226
DA0028
CONTRACT FOR 2025 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT FOR
VICTIM WITNESS ASSISTANCE UNIT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 9th day of December, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY. OO
ATTEST:
Weld County Clerk to the Board
BY:
AP
. tatkozi
Deputy Clerk to the Board
unty ttorney
174lZIZ
Date of signature:
Kevi . Ross, Chair
LFe:taell
erry L. B - , Pro-Tem
EXCUSED
Mike Freeman
2024-3226
DA0028
PASS -AROUND TITLE:
DEPARTMENT:
PERSON REQUESTING:
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
DA Victim Services Unit 2025 VALE Contract for Victim Services DA's Office
Victim Witness Assistance Unit District Attorney DATE: 11/26/24
Erma Archibeque, Director of Victim Witness
Brief description of the problem/issue:
The County commissioners approved submission of the 2025 VALE Grant Victim Services Applicatoin for funding of postions in the Victim Witness
Assistance Unit Resolution 2024-1952 was approved by the county Commissioners 7/29/24, the amount of $160,200.00. Funding in the amount of
$160,200.00 was approved by the VALE Board. No match is required.
We are asking for the authorization for the grant contract be placed on the agenda for acceptance without a Work Session.
What options exist for the Board?
Approve or not approve grant be placed on th3e agenda without a Work Session. Request to be placed on the agenda.
Consequences:
Grants not funded will result in Victims Rights mandated compliance.
Impacts:
Will impact funding of the Victim Witness Unit in the District Attomey's Office.
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
2025 funding
Recommendation:
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lod Saine
Support Recommendation Schedule
Place on :OCC Agenda Work Session Other/Comments:
2024-3226
Iz/c9
DID 00 ZS'
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee Agency: District Attorney's Office, 19th Judicial District
Grant Number: 2025-6
Project Title: Victim Assistance Through the Criminal Justice Process
Grant Period: January 1, 2025 through December 31, 2025
Amount of Grant Award: $160,200.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee agency and
are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by April 30, 2025, July
31, 2025, October 31, 2025, and January 30, 2026. Each quarterly report is cumulative, and the
final report must reflect the financial activities of the entire contract period. Financial Reporting
Forms will be provided by the local VALE Board. Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
April 30, 2025, July 31, 2025, October 31, 2025, and January 30, 2026. Reports shall only reflect
services provided to victims in the 19th Judicial District. These reports must address any special
conditions that are listed in this contract. The final report must be cumulative and reflect the activity
of the entire contract period. Narrative Program Report forms will be provided by the local VALE
Board. Grant recipients are required to use these forms.
5. As available and requested, the grantee agency is required to submit quarterly victim demographic
reports, at a time to be determined by the Colorado Office for Victims Programs, which will be
utilized by the State of Colorado and the local VALE Program.
6. The grantee agency agrees to submit the Financial Monthly Tracking sheet and accounting records if
requested.
7. Grantee agency will be paid in 4 quarterly installments of $40,050.00. The 1st payment will be sent
in January 2025 after the signed contract and final 2024 reports are approved along with any
Post Office Box 1167 - 915 Tenth Street - Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
reimbursement owed. The rd , 3`d and 4th quarter payments will be sent after receipt and acceptance
of the required quarterly Financial Report and Narrative Program Report listed above.
8. Failure to comply with the reporting requirements may result in the Board's termination of this
grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting
requirements may also jeopardize future funding to this grantee agency.
9. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board
and the grantee agency are as follows:
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for
a specific 19th JD VALE grant funded position which totals more than 100% of the total cost
for that position. The grantee agency must resolve the allocation of funds to the satisfaction
of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board in writing within 7 days, via e-mail or
regular mail, of any 19th JD VALE grant funded personnel position that is vacant for 45 days
or more. Changes in grant funded personnel must be listed on the quarterly financial report
under "Employee Name."
c. Grantee agency must notify the VALE Board in writing within 30 days, with notification on
agency letterhead, of any change of an official and/or employee who is listed as a responsible
signatory on this 19th JD VALE grant funded project.
d. Agency staff to attend VRA Training.
e. Agency staff to attend 19th JD Crime Victim Compensation Training.
10. Any proposed change in the use of grant funds must be submitted in writing and approved by the
local VALE Board or VALE Administrator prior to any such change. Funding may only be used for
19th JD VALE services.
11. In the event all of the monies paid to the grantee agency are not expended within the contractual
period, the local VALE Board, in its discretion, may enlarge the time period of the contract or
request that monies not used be repaid to the Board. The grantee agency shall submit written
notification to the VALE Board by November 1, 2025 if the grantee agency will have any remaining
funds at the end of the grant period and wishes to extend the current grant cycle. Such requests shall
include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expended; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by December 31, 2025 and
will advise the grantee agency in writing as to their decision.
12. The grantee agency agrees that all funds received under this contract shall be expended solely for the
purpose stated in the grant application and as approved by the local VALE Board. Any funds not so
expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund
no later than 30 days after the end of the contract.
13. The grantee agency agrees to comply with all applicable non-discrimination legal mandates.
14. Non-compliance with any portion of the contract may result in termination of the grant,
Page I 2
withholding of funds, returning money to the local VALE fund, and/or other action as deemed
necessary by the members of the local VALE Board.
15. All grantee agencies shall make available to the Board or its authorized designee, upon request, all
current records and other information, including audit/financial statements, relative to the
implementation of the grant.
16. Amendments of any terms of this contract shall have prior approval of the local VALE Board.
Requests to amend this contract shall be in writing.
17. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS
ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
Page I 3
The grantee agency, through the following electronic or original signatories, understands and agrees that
any VALE monies received in 2025 as a result of the awarding of the grant application shall be subject to
the terms of this contract.
Project Director:
Ermelinda ArchibeueDigitallysignedbyErmelindaArchibeque
Signature: q Date: 2024.11.2609:54:01-07'00' Date:
Printed Name and Title: Ermelinda Archibeque, DA Victim Program Manager
Financial Officer:
Chris D'Ovidio Digitallysignedb6Yg77D'Ovidio
Signature: Date: 2024.11.26 1217:26 -07'00' Date:
Printed Name and Title: Chris D' Ovidio, Interim Controller
Authorized Official:
Kevin Ross Digitally signed by Kevin Ross
Signature: Data: 2o24,2.og,o:ss:2g 07'00' Date:
Printed Name and Title: Kevin D. Ross, Chair, Board of Weld County Commissioners
VALE Board
Digitally signed by Mary E. Martin
Signature: Mary Martin Date:2024 ilibo11:37:50-07'00' Date:
Printed Name and Title: Mary Martin, Chair of VALE Board
• The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project
Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or
city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the
county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office
- district attorney; institution of higher education - president of the institution or chair/dean of the appropriate
department; private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project director
or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority
to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such
as bylaws or resolutions) immediately following the signature page.
Page I 4
VALE PROJECT BUDGET SUMMARY INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants ONLY
2023
ALL APPLICANTS
(Will populate from other tabs)
2024
Continuation
Applicants
Current Grant Award
Requested Budget
Increase or
Decrease
(+1 -)
PERSONNEL
PERSONNEL
Job Position Amount
Job Position/NAME Amount
0.00%
VW Assistant CTY
TBD
#1
$26,400
VW Assistant CTY
#2 Lewis, J.
$5,300
0.00%
0.00%
VW Clerical Montes, M.
$29,150
CVCAssistant Bell, Michelle
$35,350
0.00%
VW Assistant,
DeMint, A.
District Court #1
$32,000
0.00%
VW Assistant Dist
#2 Ahumada, F.
$32,000
0.00%
Position #7 Title
$0
0.00%
Subtotal
$0
Subtotal
$160,200
EQUIPMENT
EQUIPMENT
(+/ -)
0.00%
Item #1
$0
Item #2
$0
0.00%
Subtotal
$0
Subtotal
$0
(0 /-)
SUPPLIES AND OPERATING EXPENSES
SUPPLIES & OPERATING EXPENSES
0.00%
Item #1
$0
Item #2
$0
0.00%,
Item #3
$0
0.00%
Item #4
$0
0.00%
Subtotal
$0
Subtotal
$0
IN -STATE TRAVEL
IN -STATE TRAVEL
(0 / -)
0.00%
Item #1
$0
Item #2
$0
0.00%
Subtotal
$0
Subtotal
$0
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+,/ -)
Professional #1
$0
0.00%
Professional #2
$0
Subtotal
$0
Subtotal
$0
TOTAL FUNDS REQUESTED: $160,200
TOTAL FUNDS: $0
Page 5
VALE PROJECT MANDATED GOALS
GOALS AND OBJECTIVES:
Goal 1, objectives 1 and 2, are mandatory for all applicants. Fill in # of victims and any "other" categories you will report
(under crimes).
GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical
needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the
criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of Weld County
crime victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once
using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the
primary victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
Estimated # of
Victims
Type of Crime
Estimated # of
Victims
Type of Crime
430
Child Physical Abuse
50
Kidnapping
50
Child Sexual Abuse (including
pornography)
30
Survivors of Homicide or Attempted
Homicide
50
DUI/DWAI, Vehicular Assault or Homicide
100
Robbery/Burglary
1200
Domestic Violence
550
Assault
30
Adult Sexual Assault
150
Other violent crimes such as hate and
bias crime, gang violence (specify).
0
Adults Molested As Children
50
Other vehicular crimes (hit and run,
careless causing death or SBI, etc.)
100
Elder Abuse (including economic
exploitation and fraud crimes)
250
Stalking/Menacing
0
Human Trafficking
160
Other (Specify): Burglary, Arson
TOTAL UNDUPLICATED VICTIM ESTIMATED TO BE SERVED DURING THE 12 MONTH PERIOD: 3,200
Mandated Goals
Page I 6
VALE PROJECT MANDATED GOALS
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of
service provided by your agency during the grant period.
A victim may receive the same type of service more than once (i.e. information) but the type of service can
a be counted only once during the grant period. An individual service category cannot exceed the total
number of victims listed in table A.
A victim may receive the same type of service more than once (i.e. information) and the service is counted
every time during the grant period. An individual service category can exceed the total number of victims
listed in table A.
Estimated # of
Victims
Services
'Estimated # of
Victims
Services
1,100
Information / Referral
0
Individual Therapy
20,000
Follow-up (in -person or by phone)
0
Group Treatment/Support Group
3,000
Individual Advocacy
20
Emergency Financial Assistance
10
Intervention with employer, creditor,
landlord, or other
0
Shelter/Safehouse
0
Victim Advocacy/Accompaniment to
Hospital or Medical Clinic
0
CASA or Youth Prevention Service
900
Language Services/Interpretation
10,000
Notification of Criminal Justice Events
20
Transportation
2,500
Criminal Justice Support / Advocacy /
Court Accompaniment
100
Crisis Counseling/Intervention (in -
person, includes safety planning)
0
Civil Legal Assistance
0
Hotline/Crisis Line Intervention
30
Civil Legal Advocacy / Court
Accompaniment
0
On -Scene Crisis Response
3,000
Victim Compensation Information /
Assistance (Required)
Mandated Goals
Page 7
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
Add at least one more goal with objectives but no more than three additional goals with no more than three
objectives per goal. Objectives must be measurable and specific. While an objective may relate to more than
one statute, pick the most relevant statute from the drop -down list below the objective. Refer to Notes and
Instructions on next page, use format provided below. NOTE: All cells except Goal rows will expand with typing.
DA VW Assistants will provide direct assistance to victims of crime throughout the criminal justice process
including: Victims' Rights information and education, referral to community resources and Crime Victim
Goal 2: Compensation; and updates and support on the status of the prosecution of the case.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
VW Assistants will contact 70% of
primary victims of domestic
violence prior to the first hearing
(in which a plea could be offered
and accepted by the defendant) to
relay court information and ask
victim for input.
Providing victims with
criminal justice
information, support,
referrals and asking for
input on resolution of the
case assists and empowers
victims in domestic
relationships.
DV stats are tracked by
running an ACTION data
base report which
compiles the data VW
Assistants input with every
victim contact.
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (d)
2
VW Assistants will contact 100% of
deceased victim family
representative(s) in criminal cases
involving death (murder, vehicular)
prior to the first court hearing to
provide criminal justice
information, referrals and
resources.
Providing victim
representatives criminal
justice information
regarding the possible
penalties of the crime,
how long to expect a case
to be pending, and
receiving input for the first
time from the victim
representatives
establishes rapport and
hopefully trust in what will
be a lengthy process.
Victim contact stats are
complied by the Project
Director for quarterly
reports.
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
Assure that crime victims have knowledge and are afforded their rights in the criminal justice system as mandated
Goal 3: in the Colorado Victims' Rights Amendment.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
Project Specific Goals
Page I 8
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
1
VW Assistants and the VRA
Notification letters keep victims
apprised of the date, time, and
location of the court hearing as
well as explain the hearings.
Total Contacts -29,785
Victims are kept fully
apprised of the status of
the court case and
informed of their rights at
each court hearing which
hopefully empowers and
gives back control to the
victim.
VW Assistants log victim
contacts in ACTION Notes.
VW Staff document VRA
letters sent to victims.
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (d)
2
Clerical VW will create and send
3,650 Sentence Outcome letters
to crime victims via mail or email
and provide 465 victim contact
information to the Post
Sentencing Notification Agencies
(DOC, Probation, Community
Corrections, Work Release,
Attorney General, and State
Hospital.
Victims will be notified of
the defendant's sentence
and their Victims' Rights
from Post Sentencing
Agencies which gives them
information and control
over steps they may want
to take when a defendants
has completed their
sentences.
Clerical VW log contacts in
Action Notes. VW staff
document contacts with
victims
01/01/2025-12-
31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (f)
3
VW Assistants will provide trial
support to crime victims in 50
cases.
Victims are provided with
guidance, education, and
support throughout the
trial resulting in efficiency
and flow of trial
proceedings.
VW Staff record
information from trial
sheets and compile for
quarterly reports.
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
Goal 4: Provide Crime Victim Compensation (CVC) Assistance to eligible crime victims.
Objective (include title of person
responsible)
Intended Impact
Data Collection
Time Frame
1
CVC Program Assistant will
provide assistance to 700 crime
victims
Victim will have access to
funding and agency
referrals to help them in
becoming "whole" again
after the crime
Victim will have access to
funding and agency
referrals to help them in
becoming "whole" again
after the crime
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
Project Specific Goals
Page 9
VALE PROJECT SPECIFIC GOALS AND OBJECTIVES
2
CVC Program Assistant will
contact 95% of applicants in
which a criminal case has not
been filed.
Crime victims who need
assistance paying for
emergency needs can
access services to east the
financial burden of the
criminal incident.
CVC Staff enter approved
emergency request into
CVC database and compile
for quarterly reports.
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
3
CVC Program Assistant will
provide emergency assistance to
97% of eligible requests within
72 hours.
Crime victims who need
assistance paying for
emergency needs can
access services to east the
financial burden of the
criminal incident.
CVC Staff enter approved
emergency request into
CVC database and compile
for quarterly reports.
01/01/2025-
12/31/2025
Pick related VALE Statute from drop down list:
24-4.2-105 (4) (c)
Project Specific Goals
Page I 10
CONTRACT FOR 2025 VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
FOR VICTIM WITNESS ASSISTANCE UNIT
APPROVED AS TO SUBSTANCE:
Elected Official
APPROVED AS TO FUNDING:
Chief Financial Officer
APPROVED AS TO FORM:
Assistant County Attorney
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