HomeMy WebLinkAbout20242721.tiffGreeley -Weld Housing Authority
Meeting of the Board of Commissioners
Wednesday 10/2/24
4:30pm
Weld Trust
815 8th Ave, Greeley, CO 80631
Meeting Minutes
Attendance — Shawn Walcott, Kim Longworth, Karin Crandall, Scott James, Kyle Holman, Oliva
Milstead, Juliana Kitten, Ernest Baca, NOTE — Holly Darby's term as a board member/commissioner
ended on 9/30.
- Call to Order at 4:30 by Shawn
- Action Item -Approval of the September 18th meeting minutes - motion by Kyle second by
Scott — no opposition, motion passed
- Action Item —Approval of the September 25th meeting minutes - motion by Kim to approve,
second by Scott - no opposition, motion passed
Update on housing authority operations and potential work session - Shawn, Karin, Deb,
Juliana
o Staff feeling uncertain with no leadership in the office and concerns about the
county separating out the Weld County side, no decision has been made on this and
the process would be lengthy if decided to do this. Updates from Karin and Juliana.
Legal council presentation and legal clarity on the role of the Greeley -Weld Housing
Authority Board
o See presentation from Stacey and Babbler. GHA created on 2/2/71. 4
commissioners recommended by the county commissioners by a resolution passed
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in 2020 increasing the commissioners from 7 to 9. 2001 GHA and WCHA interned
into an intergovernmental agreement for the provision of HA services through
consortia. Didn't make any changes to the board, county commissioners act as the
board of the WCHA and this board acts as the board for the GHA. Consortia
agreement came together due to the duplication of all the work, this provided
efficiencies for both HA's. Employees from WCHA became CHA employees when
agreement was formed. In terms of ED, state statute allows us to approve an ED
who is also a secretary. Consortia agreement requires an ED to run the GWHA and
bylaws require an ED. If no ED then a commissioner is appointed as the interim.
Board member cannot be paid as an ED. Can appoint an interim ED, but if do not
appoint one it has to be a board member and they cannot be paid.
o HA can request legal services from the City Attorney's office. Not normal practice
for the Greeley City Attorney, but it can happen. Monique was retained by Tom to do
the evictions, but she does not feel comfortable providing any other legal advice.
Previous legal calls about the GWHA to the city attorney's office were sent to the ED,
Tom, to handle. Fiduciary duties concern them without an ED as the board has to
handle the duties until an ED is found. We are quasi -governmental in nature due to
statute, but don't think we have taxing authority. Should have another meeting
regarding all the duties of the GWHA per the directive so we are aware of those
duties as a board. Scott's concerns are the commitments made by the former ED,
need to understand those commitments and how staffing is handled. What is the
HR hierarchy for the GWHA staff. No cost to the authority for their services. Cannot
provide with legal counsel if there are conflicts between GWHA and the city.
o Motion by Kim to accept the proposal from the City Attorney's office to represent the
GWHA legally, second by Scott James, no opposition, motion passed.
- City of Greeley interim Executive Director proposal
o Last week was the full week without an ED or interim ED. Proposal from the City
Manager to offer an interim ED, Deb Callies, who is a city employee. Clearly
communicate our expectations with the interim, per Scott. Need to be very
intentional as to how we move forward. Board needs to have an understanding of
what the HA requirements are. Interim ED can do a HA 101 so we can understand
the requirements of what a HA should be doing.
o Motion by Scott James to accept the interim agreement for ED approval, further
discussion by Kim with information on salaries for interim and candidate for ED, as
well as from Kyle on the structure of the HA and if it will be split. Second by Karin,
opposed by Kim, all other members in favor, motion passed.
Peakview property management update
o Letter from management regarding the termination of the agreement due to many
issues with the management of the HA. Task interim ED, Deb, to dig into this and
have the city attorney's office review for what the letter is requesting. What does the
contract say when we agreed to be the property manager. Stacey and Bobbier will
meet with Deb and discuss this issue so Deb can communicate to the property
owner and determine steps going forward.
Update on employee salaries —Shawn
o Shawn received the salaries from Anita, report that was provided to the board last
December. Salary increases if they have not been paid, cost of this. No job
descriptions have been completed for the staff yet. Meeting when Tom gave notice
for retirement that we would not increase salaries or hire any additional staff until a
permanent ED was hired. Karin stated the analysis of salaries was provided in May
or 2023, not voted on until end of year and that was a cost of living raise. Interim ED
will review all salaries and provide a report on any increases are needed.
- Executive Session - §24-6-402(4)(f), C.R.S., Personnel matters, related to the Public
Housing Resident Manager,
o Karin motion to go into executive session for personnel matter related to the Public
Housing Resident Manager , Ernest 2nd, no opposition, motion passed.
- Resumed public meeting at 5:54 pm.
- Public Session
- Adjourn Motion to adjourn by Ernest at 5:54 pm, seconded by Kyle, no opposition, motion
passed.
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