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Home My WebLink About20233672.tiffCon*-var IDVb( AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND A WOMAN'S PLACE This Agreement Amendment made and entered into Zn'day of DecfmExy. 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Human Services", and A Woman's Place, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Emergency Shelter and Case Management Services, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2023-3672, approved on December 13, 2023. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on December 31, 2024. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of January 1, 2025: 1. Paragraph 1. Terms is hereby amended as follows: The term of this Agreement shall be from January 1, 2025 through December 31, 2025. This agreement may be renewed in subsequent twelve (12) month intervals unless terminated according to the provisions herein. • All other terms and conditions of the Original Agreement remain unchanged. Narto- 1 iz1z4 C'c,: Otlbase OAS hvovy) )2/2/24 2023-30Z N -12-0N5 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: BY: W,,stito) ' Deputy Clerk to the B BOARD OF COUNTY COMMISSIONERS LD C D. Ross, Chair DEC 0 2 2024 ONTRACTOR: A Woman's Place P.O. Box 71 Greeley, Colorado 80632 By: Diane Heldt (Nov 21, 202417:13 MST) Diane Heldt, Executive Director Nov 21, 2024 Date: Zoa3-3(011 SIGNATURE REQUESTED: Weld/A Woman's Place Amendment #1 Final Audit Report 2024-11-22 Created: 2024-11-21 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAADrMUpUYeSBOT_R5f5hveikWfTYc6aBV9 "SIGNATURE REQUESTED: Weld/A Woman's Place Amendme nt #1" History ,t Document created by Sara Adams (sadams@weld.gov) 2024-11-21 - 11:31:48 PM GMT- IP address: 204.133.39.9 5 Document emailed to Diane Heldt (diane@awpdv.org) for signature 2024-11-21 - 11:32:42 PM GMT 5 Email viewed by Diane Heldt (diane@awpdv.org) 2024-11-22 - 0:13:00 AM GMT- IP address: 74.125.215.74 CS© Document e -signed by Diane Heldt (diane@awpdv.org) Signature Date: 2024-11-22 - 0:13:33 AM GMT - Time Source: server- IP address: 98.55.73.18 Agreement completed. 2024-11-22 - 0:13:33 AM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name * A WOMAN'S PLACE, INC Entity ID* @00014162 C) New Entity? Contract Name* Contract ID A WOMAN'S PLACE, INC - SHELTER AGREEMENT 8901 AMENDMENT #1 Contract Status CTB REVIEW Contract Lead SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID 20233672 Requires Board Approval YES Department Project # Contract Description * (CONSENT) AMENDMENT #1 FOR 2024 FOR EMERGENCY SHELTER AND CASE MANAGEMENT SERVICES TO EXTEND TERM TO JANUARY 1, 2025 - DECEMBER 31, 2025. THE AGREEMENT MAY BE RENEWED IN SUBSEQUENT 12 MONTH INTERVALS. Contract Description 2 Contract Type* AMENDMENT Amount" $10,000.00 Renewable * YES Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 12/05/2024 12/09/2024 Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date 10/31/2025 Renewal Date" 12/31/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 1 1 /26/2024 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 11/26/2024 11/26/2024 11/26/2024 Final Approval BOCC Approved Tyler Ref # AG 120224 BOCC Signed Date Originator SADAMS BOCC Agenda Date 12/02/2024 RESOLUTION RE: APPROVE AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR PRO-TEM TO SIGN - A WOMAN'S PLACE, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and A Woman's Place, Inc., commencing January 1, 2024, and ending December 31, 2024, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and A Woman's Place, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 13th day of December, A.D., 2023. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ��;4 Weld County Clerk to the Board B nit • liaAkp i c. - Deputy Clerk to the Board Ov Coun y Attorney Date of signature: Zl I a z3 erry L. Bu •L�, Pro-Tem tt K. James in D. Ross on Saine cc:1-ISD O1/o9/2LI 2023-3672 HR0095 Cori}va6- 7 (o4$ BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS AROUND TITLE: Agreement for Services between Weld County Department of Human Services and Various Shelter Providers DEPARTMENT: Human Services DATE: December 5, 2023 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to enter into agreements to expend funds to reimburse the shelter providers listed below for nights of stay for individuals or families eligible for the Community Services Block Grant (CSBG) or Temporary Assistance for Needy Families (TANF) programs. The maximum number of nights of stay are no more than fourteen (14) per year, per individual or family. The reimbursement rates for providers include case management and emergency shelter. WCDHS has previously had Agreements for Services with these shelter providers. The shelter providers are: CMS ID Shelter Provider Daily Rate 7648 A Woman's Place $25.00 per Individual $50.00 per Family 7650 Catholic Charities of the Archdiocese Denver Weld Regional Office $25.00 per Individual $50.00 Per Family 7649 Greeley Transitional House, Inc. DBA Greeley Family House $25.00 per Individual $50.00 per Family What options exist for the Board? Approval of the Agreement for Services. Deny approval of the Agreement for Services. Consequences: WCDHS will not have current agreements with the shelter providers for emergency shelter. Impacts: WCDHS will not be able to provide emergency shelter options for individuals or families in need. Costs (Current Fiscal Year ! Ongoing or Subsequent Fiscal Years): Total reimbursement amount not to exceed $10,000.00 per shelter provider. Funded through Community Services Block Grant (CSBG) and/or Temporary Assistance for Needy Families (TANF). Term: January 1, 2024 through December 31, 2024. After the initial period, the Agreement may be renewed in twelve (12) month intervals unless terminated. Recommendation: • Approval of the Agreement of Services and authorize the Chair to sign. Support Recommendation Schedule Place on BO.CC Aaenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin D. Ross Lori Seine Pass -Around Memorandum; December 5, 2023 - CMS ID Various 2023-3672 I 24 3 0-0095 AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND A WOMAN'S PLACE This Agreement, made and entered into this 13 i' day of De e-eY'w1XQ.1(2023 by and between the Board of County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as "Human Services," and A Woman's Place, hereinafter referred to as the "Contractor." The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Scope of Services and Outcomes, Exhibit B, Payment Schedule, and Exhibit C, Assurances. Each of these documents is attached hereto and incorporated herein by this reference. WITNESSETH WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the County of Weld, pursuant to the Weld County Home Rule Charter, has provided Community Services Block Grant (CSBG) and Temporary Assistance to Needy Families (TANF) resources for emergency shelter and case management needs to needy Weld County residents as identified by Human Services or the Contractor; and WHEREAS, Human Services desires to enter into an agreement with the Contractor to assist Human Services in providing emergency services to eligible individuals. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1 Terms This Agreement shall become effective January 1, 2024, upon proper execution of this Agreement and shall expire December 31, 2024. At the end of the initial period, the Agreement may be renewed in subsequent twelve (12) month intervals unless terminated according to the provisions herein. 2023-3672 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for CSBG and/or TANF services in compliance with Exhibit A. 3. Payment a. Payment shall be made on the basis of Exhibit B. The Agreement Budget shall establish the maximum reimbursement which will be paid from county funds during the duration of this agreement. b. The Contractor shall submit an itemized monthly billing to Human Services for all costs incurred pursuant to Exhibit A, in accordance with criteria established by Human Services. Contractor shall submit all itemized monthly billings to the Human Services no later than the fifteenth (15) day of the month following the month the cost was incurred. Billings must be signed by the Contractor. Failure to submit monthly billings in accordance with the terms of this agreement shall result in the Contractor's forfeiture of all rights to be reimbursed for such expenses. c. Payments to the Contractor shall be made monthly by Human Services upon receipt of such itemized billings as required under Exhibits A and B. d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent upon the availability of Weld County funds to Human Services. e. Human Services shall not be billed for, and reimbursement shall not be made for, time involved in activities outside of those defined in Exhibit A. Work performed prior to the term of this Agreement shall not be reimbursed or considered part of this Agreement. 4. Financial Management At all times from the effective date of this Agreement until completion of this Agreement, the Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under CSBG must conform to the Single Audit Act of 1984 and OMB Circular A-128. 5. Payment Method Unless otherwise provided in the Scope of Services and Payment Schedule: a. The Contractor shall provide proper monthly invoices and verification of services performed for costs incurred in the performance of the agreement. b. Human Services may withhold any payment if the Contractor has failed to comply with the Financial Management Requirements, program objectives, contractual terms, or reporting requirements. 2 6. Assurances The Contractor shall abide by all assurances as set forth in Exhibit C. 7. Compliance with Applicable Laws At all times during the performance of this Agreement, the Contractor shall strictly adhere to all applicable federal and state laws, orders, and all applicable standards, regulations, interpretations or guidelines issued pursuant thereto. This includes the protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to this Agreement. The Contractor acknowledges that the following laws are included: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d -let. seq. and its implementing regulation, 45 C.F.R. Part 80 et. seq.; and - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulation, 45 C.F.R. Part 84; and - The Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its implementation regulation, 45 C.F.R. Part 91; and - Title VII of the Civil Rights Act of 1964; and - The Age Discrimination in Employment Act of 1967; and - the Equal Pay Act of 1963; and - the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603; and all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, and, sex, religion and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation Act of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any and all federal and/or state financial assistance. Any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the U.S. Department of Health and Human Services, Office for Civil Rights. 8. Certifications Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, and similar items required to properly provide the services and/or supplies covered by this Agreement. 3 9. Monitoring and Evaluation The Contractor and Human Services agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and Human Services. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners. The Contractor shall permit Human Services, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with agreement work. 10. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 11. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed; b. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Human Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Human Services; c. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between Human Services and the Contractor, or by Human Services as a debt due to Human Services or otherwise as provided by law. 12. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s): 4 For Human Services: Jamie Ulrich, Director For Contractor: Diane Heldt, Executive Director 13. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Human Services: Jamie Ulrich, Director P.O. Box A Greeley, CO 80631 For Contractor: Diane Heldt, Executive Director P.O. Box 71 Greeley, CO 80632 14. Litigation The Contractor shall promptly notify Human Services in the event that the Contractor learns of any actual litigation in which it is a party defendant in a case which involves services provided under this Agreement. The Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Human Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganization and/or foreclosure. 15. Termination This Agreement may be terminated at any time by either party given thirty (30) days written notice and is subject to the availability of funding. 16. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 17. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 5 18. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 19. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 20. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 10 herein. 6 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: dirifet) addo;,,k, BOARD OF COUNTY COMMISSIONERS Weld Cou Clerk to the Board WELD COUNTY, COLORADO / By: Deputy Clerk /o the : oar` # I A Woman's Place P.O. Box 71 Greeley, CO 80632 (970) 351-0476 7 Perry L. ck, Pro-Tem DEC 1 3 2023 CONTRACTOR: By: Date: Diane Neldt (Nov 29, 2023 16:44 MST) Diane Heldt, Executive Director Nov 29, 2023 2023 -3672 EXHIBIT A SCOPE OF SERVICES AND OUTCOMES 1. General Scope of Services The Contractor agrees to participate by providing emergency shelter and case management services to individuals determined eligible by Human Services or the Contractor to be eligible for emergency shelter assistance and case management as outlined below. 2. Eligible Recipients Human Services shall be responsible for payment for emergency shelter and case management provided by the Contractor. Eligibility for such services shall be determined by Human Services or the Contractor. Human Services will expend funds to reimburse Contractor for nights of stay for individuals or families. Reimbursement will be made for up to fourteen (14) nights of stay, per year, per individual or family. The reimbursement rates are as follows: 1 $25.00 per individual, which is not considered to be a part of a family; or 2. $50.00 per family Within the year, if an individual was previously a part of a family and was billed as a family, but is now at the shelter as an individual, the individual can subsequently be billed as an individual, but billings cannot exceed fourteen (14) nights of stay within a given year. Reimbursement will be made if the individual or family meets the following criteria: 1. Gross family income is below 125% of poverty. 2. Has no other temporary shelter. 3. Outcomes The outcomes for this agreement are as follows: 1. If shelter residents are eligible, apply for public assistance. 2. Seventy percent (70%) of all residents leaving the shelter must be moving into sustainable housing. 3. Seventy percent (70%) of all residents leaving the shelter must have sustainable income (includes earned, unearned, and in -kind income). 4. The Contractor must provide one (1) to two (2) hours per household of case management on average, per week. 8 4. Reporting of Outcomes Outcomes must be reported to Human Services on a quarterly basis. If an individual or family is still at the shelter at the end of the reporting quarter, please note on the report that the individual or family is still at the shelter. Once the individual or family has left the shelter, please include the outcomes of that individual or family on the quarterly report following their departure from the shelter. 9 EXHIBIT B PAYMENT SCHEDULE 1. Funding and Method of Payment Human Services agrees to reimburse the Contractor for shelter and case management services, as described in Exhibit A, for a total amount not to exceed ten thousand dollars ($10,000). Expenses incurred by the Contractor, in association with said project prior to the term of this Agreement, are not eligible expenditures and shall not be reimbursed by Human Services. Payment pursuant to this Agreement, if Weld County funds, whether in whole or in part, is subject to and contingent upon the continuing availability of Weld County funds for the purposed hereof. In the event that said funds, or any part thereof, become unavailable as determined by Human Services, Human Services may immediately terminate this Agreement or amend it accordingly. 2. Submittal of Vouchers Billings for payment shall be e -mailed to the Outreach Manager at hs-outreachtweld.gov. When submitting billings for payment, the Contractor will submit an itemized billing detailing all individuals' names and, if available, Social Security Number and age. Contractor will also note whether the individual is being billed for at an individual rate or family rate and will submit a completed Community Services Block Grant Application for Homeless Shelters, and/or TANF application for each individual or family. 10 EXHIBIT C ASSURANCES 1. The Contractor agrees it is an independent contractor and that its officers and employees do not become employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as the result of the execution of this Agreement. 2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of Contractor or its employees, volunteers, or agents while performing duties as described in this Agreement. Contractor shall indemnify, defend, and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers, and agents. The Contractor shall provide adequate liability and worker's compensation insurance for all its employees, volunteers, and agents engaged in the performance of the Agreement upon request, the Contractor shall provide Human Services with the acceptable evidence that such coverage is in effect. 3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have treated a duty of care with respect to any persons not a party to this Agreement. 4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year. 5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 6. No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. 7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin, 11 be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this approved Agreement. 8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under the Agreement are maintained for three (3) years or the completion and resolution of an audit. Such records shall be sufficient to allow authorized local, Federal, and State auditors and representatives to audit and monitor the Contractor. 9. All such records, documents, communications, and other materials shall be the property of Human Services and shall be maintained by the Contractor, in a central location and custodian, in behalf of Human Services, for a period of three (3) years from the date of final payment under this Contract, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualification: If an audit by or on behalf of the federal and/or state government has begun but is not completed at the end of the three (3) year period, or if audit findings have not been resolved after a three (3) year period, the materials shall be retained until the resolution of the audit finding. 10. The Contractor assures that authorized local, federal and state auditors and representatives shall, during business hours, have access to inspect any copy records, and shall be allowed to monitor and review through on -site visits, all contract activities, supported with funds under this Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. 11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor or Human Services may not assign any of its rights or obligations hereunder without the prior written consent of both parties. 12. The Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative agreement. 12 13. The Contractor assures that it will fully comply with the CSBG program or TANF program regulation promulgated, and all other applicable federal and state laws, rules and regulations. The Contractor understands that the source of funds to be used under this Agreement is: CSBG funds and TANF funds. 14. The Contractor assures and certifies that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department of agency. b. Have not, within a three (3) year period of preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph 11(b) of this certification; and d. Have not within a three (3) year period preceding this Agreement, had one or more public transactions (federal, state, and local) terminated for cause or default. 15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Human Services when the Contractor also maintains a relationship with a third (3rd) party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the contractor to gain from knowledge of these opposing interests. It is only necessary that the contractor know that the two (2) relationships are in opposition. During the term of the Contract the Contractor shall not enter any third - party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, the Contractor shall submit to Human Services, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for Human Services' termination, for cause, of its contract with the Contractor. 16. Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Contract. Except for purposes directly connected the administration of the CSBG program and the TANF program, no information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor shall have written policies governing access to, duplication and dissemination of, all such information. Contractor shall advise its employees, agents and 13 subcontractors, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. 17. Proprietary information for the purposes of this contract is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Contract. Any proprietary information removed from the State's site by the Contractor in the course of providing services under this Contract will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 18. The Contractor certifies it will abide by Colorado Revised Statue (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors, and sub- contractors. 19. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contract Professional will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E -Verify program. Contract Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contract Professional that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contract Professional shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contract Professional obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contract Professional shall notify the subcontractor and County within three (3) days that Contract Professional has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contract Professional shall not terminate the contract if within three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. Contract Professional shall comply with reasonable requests made in the course of an investigation, by the Colorado Department of Labor and Employment. Contract Professional shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contract Professional has examined the legal work status of such employee, retained file copies of the documents, 14 and not altered or falsified the identification documents for such employees. Contract Professional shall deliver to County, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of federal or state law. If Contract Professional fails to comply with any requirement of this provision, County, may terminate this Agreement for breach, and if so terminated, Contract Professional shall be liable for actual and consequential damages. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5- 103(3), if Contract Professional receives federal or state funds under the contract, Contract Professional must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States, if such individual applies for public benefits provided under the contract. If Contract Professional operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by federal or state law, and (c) shall produce one of the forms of identification required by federal law prior to the effective date of the contract. 15 SIGNATURE REQUESTED: Weld/A Woman's Place Shelter Agreement Final Audit Report 2023-11-29 Created: 2023-11-29 By: Sara Adams (sadams@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAI9I1oHGerLKykdn4UkbRr1Lrx5avvfoQ "SIGNATURE REQUESTED: Weld/A Woman's Place Shelter Ag reement" History t Document created by Sara Adams (sadams@co.weld.co.us) 2023-11-29 - 11:08:10 PM GMT E79. Document emailed to diane@awpdv.org for signature 2023-11-29 - 11:09:13 PM GMT in Email viewed by diane@awpdv.org 2023-11-29 - 11:42:42 PM GMT 01 Signer diane@awpdv.org entered name at signing as Diane Heldt 2023-11-29 - 11:44:23 PM GMT 4 Document e -signed by Diane Heldt (diane@awpdv.org) Signature Date: 2023-11-29 - 11:44:25 PM GMT - Time Source: server Agreement completed. 2023-11-29 - 11:44:25 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* A WOMAN'S PLACE, INC Entity ID* @00014162 Contract Name* A WOMAN'S PLACE, INC (2024 SHELTER AGREEMENT) Contract Status CTB REVIEW ❑ New Entity? Contract ID 7648 Contract Lead* SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* A NEW AGREEMENT FOR 2024 FOR EMERGENCY SHELTER AND CASE MANAGEMENT SERVICES. TERM: JANUARY 1, 2024 - DECEMBER 31, 2024. THE AGREEMENT MAY BE RENEWED IN SUBSEQUENT 12 MONTH INTERVALS AFTER INITIAL PERIOD. REIMBURSEMENT NOT TO EXCEED $10,000.00 Contract Description 2 PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 12/5/23. Contract Type" AGREEMENT Amount* $10,000.00 Renewable* YES Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date* 12/13/2023 Due Date 12/09/2023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 10/31/2024 Renewal Date* 12/31/2024 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 12/11/2023 12/11/2023 12/11/2023 Final Approval BOCC Approved Tyler Ref # AG 121323 BOCC Signed Date Originator SADAMS BOCC Agenda Date 12/13/2023 Hello